HomeMy WebLinkAbout06-08-20 BOT Agenda Packet
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WESTLAKE ACADEMY BOARD OF TRUSTEE MEETING AGENDA
1500 SOLANA BLVD, BUILDING 7, SUITE 7100, WESTLAKE, TX 76262
June 8, 2020
5:00 PM VIA VIRTUAL MEETING
In accordance with Order of the Office of the Governor issued March 16, 2020 and March 19, 2020,
the Town Board of the Town of Westlake will conduct this virtual meeting at 5:00 p.m. on Monday,
June 8, 2020 by telephone conference in order to advance the public health goal of limiting face-to-
face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19).
There will be no public access to the physical location described above. A recording of the telephonic
meeting will be made and will be available to the public in accordance with the Open Meetings Act.
Instructions for public participation in the meeting by video conference and telephonic conference
are as follows:
By Video:
https://bit.ly/westlaketowncouncil2
Password: 195202
By Telephone:
US: +1 346 248 7799 or 888 788 0099 (Toll Free)
Webinar ID: 975 2739 8680
Password: 195202
Vision Statement
Westlake Academy inspires college bound students to achieve their highest individual potential in a nurturing
environment that fosters the traits found in the IB Learner Profile: Inquirers, Knowledgeable, Thinkers,
Communicators, Principled, Open-Minded, Caring, Risk-takers, Balanced and Reflective
Regular Session
1. CALL TO ORDER
2. CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any
matter whether or not it is posted on the agenda.
For those joining by videoconference: Any person desiring to make a public comment
using a Windows computer must first press the “Raise Hand” button on the screen.
Alternatively, the Alt+Y keyboard shortcut may be used to raise or lower their hand. Any
person desiring to make a public comment using a Mac computer must first press the “Raise
Hand” button on the screen. Alternatively, the Option+Y keyboard shortcut may be used
to raise or lower their hand.
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For those joining by teleconference: Any person desiring to make a public comment
must first press star-nine (*9) on their telephone keypad to “Raise their hand” to speak.
Persons joining the meeting by teleconference may mute and unmute their phones by
pressing star-6 (*6).
Citizens will be placed in a queue based on the order the hands were raised. The presiding
officer will recognize callers based on the order of the queue, where they will be asked to
state their name and address. Individual citizen comments are normally limited to three (3)
minutes; however, time limits can be adjusted by the presiding officer. The presiding officer
may ask the citizen to hold their comment on an agenda item if the item is posted as a
Public Hearing. The Board cannot by law take action nor have any discussion or
deliberations on any presentation made to the Board at this time concerning an item not
listed on the agenda. The Board will receive the information, ask staff to review the matter,
or an item may be noticed on a future agenda for deliberation or action.
3. ITEMS OF COMMUNITY INTEREST: President and Trustee Reports on Items of
Community Interest pursuant to Texas Government Code Section 551.041: The Board of
Trustees may report on the following items: (1) expression of thanks, congratulations or
condolences; (2) information about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5) information about community
events; and (6) announcements involving imminent threat to public health and safety.
4. CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of items
unless a Board Member or citizen so requests, in which event the item will be removed from
the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting on May 4, 2020.
b. Consider approval of Resolution 20-06, renewing membership with the Region 11
Benefits Cooperative for the 2020-2021 school year.
c. Consider Resolution 20-07, verifying the completion of four (4) cybersecurity training
programs for all Westlake Academy employees and elected officials, as required by HB
3834 for all local government employees and elected officials through a certified training
program.
5. PRESENTATION AND DISCUSSION ITEMS.
a. Discussion regarding staff actions and associated items related to COVID-19.
b. Discussion of the Distance Learning Academic Overview.
c. Discussion of Senior Activities/Graduation Overview.
6. BOARD RECAP / STAFF DIRECTION
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7. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and/or Board
meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting.
The Board Member making the request will contact the Superintendent with the requested
item and the Superintendent will list it on the agenda. At the meeting, the requesting Board
Member will explain the item, the need for Board discussion of the item, the item’s
relationship to the Board’s strategic priorities, and the amount of estimated staff time
necessary to prepare for Board discussion. If the requesting Board Member receives a
second, the Superintendent will place the item on the Board agenda calendar allowing for
adequate time for staff preparation on the agenda item.
8. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana
Blvd., Building 7, Suite 7100, Westlake, TX 76262, on June 5, 2020, by 5:00 p.m. under the Open
Meetings Act, Chapter 551 of the Texas Government Code.
_____________________________________
Todd Wood, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs or
translation services, please advise the Town Secretary 48 hours in advance at 817-490-5711 and
reasonable accommodations will be made to assist you.
CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on
any matter whether or not it is posted on the agenda.
For those joining by videoconference: Any person desiring to make a public
comment using a Windows computer must first press the “Raise Hand” button on
the screen. Alternatively, the Alt+Y keyboard shortcut may be used to raise or lower
their hand. Any person desiring to make a public comment using a Mac computer
must first press the “Raise Hand” button on the screen. Alternatively, the Option+Y
keyboard shortcut may be used to raise or lower their hand.
For those joining by teleconference: Any person desiring to make a public
comment must first press star-nine (*9) on their telephone keypad to “Raise
their hand” to speak. Persons joining the meeting by teleconference my
mute and unmute their phones by pressing star-6 (*6).
Citizens will be placed in a queue based on the order the hands were raised. The
presiding officer will recognize callers based on the order of the queue, where they
will be asked to state their name and address. Individual citizen comments are
normally limited to three (3) minutes; however, time limits can be adjusted by the
presiding officer. The presiding officer may ask the citizen to hold their comment on
an agenda item if the item is posted as a Public Hearing. The Board cannot by law
take action nor have any discussion or deliberations on any presentation made to
the Board at this time concerning an item not listed on the agenda. The Board will
receive the information, ask staff to review the matter, or an item may be noticed on
a future agenda for deliberation or action.
Board of
Trustees
Item # 2 – Citizen
Comments
ITEMS OF COMMUNITY INTEREST: Mayor and Council
Reports on Items of Community Interest pursuant to Texas
Government Code Section 551.0415 the Town Council may
report on the following items: (1) expression of thanks,
congratulations or condolences; (2) information about holiday
schedules; (3) recognition of individuals; (4) reminders about
upcoming Town Council events; (5) information about
community events; and (6) announcements involving
imminent threat to public health and safety.
*For meeting agendas and details on WA calendar events or Municipal calendar events, please visit the Westlake Academy
website or the Town of Westlake website for further assistance.
Virtual Coffee & Conversation with the Mayor/School Board President
-Watch for future notices about our next Facebook Live Coffee with the Mayor; First Monday of the month dates
temporarily suspended but check out our Town of Westlake Facebook for previous Live Coffees.
Board of Trustees Work Session/Meeting
(Please check website for agenda & scheduling during this time)
Monday, June 8, 2020; 5:00 pm*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - Council Chambers OR via Teleconferencing
Planning & Zoning Work Session/Meeting
(via Teleconferencing due to COVID-19 restrictions – call in instructions at top of agenda)
Monday, June 15, 2020; 5:00 pm*
Town Council Work Session/Meeting
(Please check website for agenda & scheduling during this time)
Monday, June 22, 2020; 5:00 pm*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - Council Chambers OR Teleconference
Please Note for July:
No Coffee & Conversation or Town meetings are typically held in July; However due to previous
COVID-19 interruptions, it may be necessary to hold a Board of Trustee, Planning & Zoning, or Town
Council meeting during July. Please look for a Meeting Notification in your email and/or visit our
Agenda webpage for any scheduled meeting.
Westlake Municipal Offices CLOSED for Independence Day Holiday
Friday, July 3, 2020
-There will be NO interruption to trash and recycling services during this holiday week. Collections will occur on the
normal Friday schedule of July 3.
Board of
Trustees
Item # 3 – Items of
Community Interest
CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting on May 4, 2020.
b. Consider approval of Resolution 20-06, renewing membership with the
Region 11 Benefits Cooperative for the 2020-2021 school year.
c. Consider Resolution 20-07, verifying the completion of four (4) cybersecurity
training programs for all Westlake Academy employees and elected officials, as
required by HB 3834 through a certified training program.
Board of
Trustees
Item # 4 – Consent
Agenda
BOT Minutes 05/04/20
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MINUTES OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING
MAY 4, 2020
In accordance with Order of the Office of the Governor issued March 16, 2020 and March 19, 2020,
the Westlake Academy Board of Trustees conducted its regular meeting at 5:00 p.m. on Monday,
May 4, 2020 by telephone conference in order to advance the public health goal of limiting face-to-
face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19).
There was no public access to the physical location described above. A recording of the telephonic
meeting was made and is available to the public.
Regular Session
1. CALL TO ORDER
Mayor Wheat called the meeting to order at 5:03 pm.
2. CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any
matter whether or not it is posted on the agenda. Any person desiring to make a public
comment must first press star-five (*5) on their telephone keypad to be placed in queue.
The presiding officer will recognize callers based on the order of the queue, where they will
be asked to state their name and address. Individual citizen comments are normally limited
to three (3) minutes; however, time limits can be adjusted by the presiding officer. The
presiding officer may ask the citizen to hold their comment on an agenda item if the item is
posted as a Public Hearing. The Board cannot by law take action nor have any discussion
or deliberations on any presentation made to the Board at this time concerning an item not
listed on the agenda. The Board will receive the information, ask staff to review the matter,
or an item may be noticed on a future agenda for deliberation or action.
No one addressed the Board.
3. ITEMS OF COMMUNITY INTEREST: President and Trustee Reports on Items of
Community Interest pursuant to Texas Government Code Section 551.041: The Board of
Trustees may report on the following items: (1) expression of thanks, congratulations or
condolences; (2) information about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5) information about community
events; and (6) announcements involving imminent threat to public health and safety.
BOT Minutes 05/04/20
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Superintendent Amanda DeGan began by stating that many of the topics discussed would
be covered under Item #5. She began the Board update by announcing that the new school
rankings had just been received from the J. Matthews challenge index, and Westlake
Academy has been ranked as the 26th best high school in the United States out of 2,543
other schools. Mrs. DeGan indicated that this was a testament to the dedication of the staff
and students of the Academy for this achievement. Mayor Wheat asked Dr. Bryson if this
was a surprise to her. Dr. Bryson responded that Westlake Academy has fared somewhat
favorably in the past with the J. Matthews rankings compared to other school rankings, and
there were no surprises with this ranking.
Mrs. DeGan asked Dr. Bryson about the upcoming “Danish and Dialogue” event that would
be coming up. Dr. Bryson indicated that this event would involve a variety of topics,
including high school graduation, 5th grade graduation, and the logistics of students
returning technology and uniforms.
Mrs. DeGan advised the Board the Planning & Zoning Meeting was still scheduled for May
11th, and the Town Council Meeting remained on schedule for May 18th. These meetings
may occur by videoconference due to the visual presentations that would be required to be
shown, and the Council would be advised on the format of the meetings in the near future.
4. CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees
and will be enacted with one motion. There will be no separate discussion of items unless
a Board Member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting on March 30, 2020.
b. Consider approval of Resolution 20-03, amending the Drug, Tobacco, Alcohol, and
Weapons policy.
c. Consider approval of Resolution 20-04, adopting a Suicide Prevention Policy.
d. Consider approval of Resolution 20-05, approving a waiver of the CPR graduation
requirement for the graduating class of 2020.
MOTION: Trustee Rennhack asked if Item 4c related to the Suicide Prevention
Policy could be removed from the Consent Agenda and discussed
separately. President Wheat confirmed that this could be discussed
and considered separately. Trustee Rennhack then made a motion
to approve the Content Agenda with the exception of item 4c.
Trustee Langdon seconded the motion. The motion carried by a vote
of 5-0.
5. PRESENTATION AND DISCUSSION ITEMS.
a. Per Trustee Rennhack’s request to discuss item 4c from the Consent Agenda separately,
President Wheat asked for discussion regarding this item.
Trustee Rennhack asked if Westlake Academy currently had a Suicide Prevention Policy
in place. He also asked what the thought processes were with the development of this
policy, and if this proposed policy was in line with those of other school districts in the
area.
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Dr. Bryson responded to Trustee Rennhack’s questions. She confirmed that the Academy
had practices and procedures in place; however, it was felt that having an actual Board
Policy was needed. Dr. Bryson felt that this policy was reflective of the importance of
the mental health of our students, and this was equally important with academic
achievement.
The policy was formulated using several policies from surrounding school districts.
Additionally, Dr. Bryson and the school counselors recently attended training on this
topic, and some of these resources were used to draft the policy. This policy is divided
into several main “stages”: intervention, postvention, and staff training. Dr. Bryson
emphasized the importance of the postvention stage, where ongoing support would be
available for each child after the intervention stage.
Trustee Rennhack then asked if this policy would incur any additional liability to Westlake
Academy. Dr. Bryson said that she would obtain this answer.
Trustee Langdon asked if there was a suicide prevention hotline in place. Dr. Bryson
noted that there was, and it had been in place for two years. This number is published
on the Academy’s website, as it is a requirement of Texas Education Administration
(TEA).
President Wheat asked Dr. Bryson if the school had established any partnerships with
organizations regarding suicide prevention. Dr. Bryson stated that the Academy
maintained a list of resources, partners, and facilities that are provided to parents of
children who are in crisis situations. President Wheat offered the thought that perhaps
this list could be published on the school’s website as a resource.
President Wheat asked Trustee Rennhack if these explanations satisfied his questions,
and he confirmed that it did. President Wheat then asked for a motion to approve the
policy.
MOTION: Trustee Rennhack made a motion to approve Resolution 20-04,
listed as Item 4c on the Consent Agenda, related to the Suicide
Prevention Policy. Trustee Belvedere seconded the motion. The
motion carried by a vote of 5-0.
b. Discussion regarding staff actions and associated items related to COVID-19.
Superintendent DeGan provided an update regarding the impacts of COVID-19 and the
initiatives that were currently being undertaken by staff. This update had four main
parts: distance learning, closure of the school campus, the graduation ceremony, and
future items related to reopening in the fall. Mrs. DeGan asked Dr. Bryson to speak first
on the distance learning portion.
Distance Learning: Dr. Bryson stated that she was very proud of our teachers, who
have done an amazing job pivoting their educational approach during the pandemic.
Teachers are now meeting on a weekly basis and have become more comfortable with
the use of technology for online instruction. She also applauded the integration of
Choice Boards in the PYP curriculum. The Personal Project will be a virtual exercise this
BOT Minutes 05/04/20
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year, and staff is working with students through technology to ensure the best outcome
for success. The Spanish and French Individual Assessments have also been completed
and upload accordingly.
President Wheat asked Dr. Bryson what we have learned from this experience and what
we would implement going forward. Dr. Bryson noted in the event that we were not
able to reconvene in August, the first thing would be to celebrate as a team the
successful pivoting to distance learning. The second point of reflection would be what
we have learned through this process, and how any disruption we have experienced
has created innovation.
President Wheat then asked if there was a place in the future for distance learning.
Superintendent DeGan responded by saying that this could be not only an option for
the future, but also something that students may ask for and be allowed by TEA in the
future.
Trustee Rennhack asked if distance learning might be an opportunity in the future to
expand course offerings, and if there was any discussion in the IB world as a possibility.
D. Bryson was not aware of any discussions at this time. However, she would obtain
the answer to this question.
Superintendent DeGan added that the TEA Commissioner has truly “thought outside
the box” in terms of distance learning, PIEMS reporting, and other aspects of education
to the betterment of the educational experience for students.
Dr. Bryson then confirmed that all summer camps have been cancelled after an inquiry
from President Wheat. She also confirmed that the college admissions process with Mr.
Tippen has gone very well after an inquiry from Trustee Barrett. She noted that some
colleges would include SAT and ACT scores as a component for admission during the
fall.
Closure of the School Campus: Dr. Bryson provided plans will be made in the
coming week have been made for students to pick up any remaining personal property
from the school campus and returning their technology resources. This would be done
in phases and returned property would be disinfected accordingly.
Teachers would receive a checklist of closure procedures for their classrooms and
coordinating the return of personal property to students when technology items are
returned. Sports uniforms would be returned at a different area.
Graduation ceremony: Superintendent DeGan stated that senior graduation would
be held at Texas Motor Speedway in order to meet health guidelines. This facility would
provide the ability to have their graduation broadcast on a very large screen, while
maintaining social distancing and creating as much of a traditional ceremony given the
challenges that we are facing.
Trustee Barrett asked whether masks would be required during the photo portion of
the graduation. Mrs. DeGan confirmed that would be the case. She also confirmed her
recommendation that members of the Board of Trustees do not attend the ceremony;
BOT Minutes 05/04/20
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as this was the case with other districts. Trustee Goble praised the efforts to staff and
leadership.
Dr. Bryson provided additional information of the specific steps that would be required
for graduates, families, and staff. President Wheat commented that the amount of
thought that had gone into this event was “mindboggling”.
Future items related to Fall 2020: Superintendent DeGan stated that she had
participated in several conversations with other Superintendents regarding this issue.
One concern from other districts was what enrollment may look like if distance learning
was allowed and chosen, which could affect enrollment numbers.
Dr. Bryson was hesitant to speak on this topic, as this situation may have changed
many things that have not been fully vetted by staff. Superintendent DeGan wanted to
emphasize to the Board that this was a matter that was being looked at carefully, as it
has been a topic with public education around the state.
President Wheat asked Dr. Bryson what effect this may have on enrollment numbers
going forward. Dr. Bryson stated that this was unknown as this point, but the budget
was being built on 885 students for the 2020-2021 school year.
6. BOARD RECAP / STAFF DIRECTION
a. The Suicide Prevention Policy will be sent to the Board.
b. Reflection of what “good” has come from this, and what we would like to see replicated
in the future, if necessary.
7. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and/or Board
meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting.
The Board Member making the request will contact the Superintendent with the requested
item and the Superintendent will list it on the agenda. At the meeting, the requesting Board
Member will explain the item, the need for Board discussion of the item, the item’s
relationship to the Board’s strategic priorities, and the amount of estimated staff time
necessary to prepare for Board discussion. If the requesting Board Member receives a
second, the Superintendent will place the item on the Board agenda calendar allowing for
adequate time for staff preparation on the agenda item.
None.
8. ADJOURNMENT
MOTION: Trustee Goble made a motion to adjourn. Trustee Langdon seconded
the motion. The motion carried by a vote of 5-0.
Mayor Wheat adjourned the meeting at 6:13 p.m.
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APPROVED BY THE BOARD OF TRUSTEES ON JUNE 8th, 2020.
ATTEST: _____________________________
Laura Wheat, President
__________________________
Todd Wood, Town Secretary
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estlake Academy Board of Trustees
TYPE OF ACTION
Regular Meeting - Consent
Westlake Board Meeting
Monday, June 08, 2020
TOPIC: Consider a Resolution authorizing Westlake Academy to renew
participation with the ESC Region 11 Benefits Cooperative for the 2020-
2021 school year.
STAFF CONTACT: Ginger Awtry, Director of Administrative Services
Blair Wilson, Human Resources Generalist
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Mission: Westlake
Academy is an IB World
School whose mission is to
provide students with an
internationally minded
education of the highest
quality, so they are well-
balanced life-long
learners.
People, Facilities, &
Technology PYP / MYP / DP
Attract, Recruit &
Retain the Highest
Quality Workforce
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: September 1, 2020 Completion Date: August 31, 2021
Funding Amount: N/A Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Westlake Academy expanded and enhanced its employee benefit package by joining the ESC
Region 11 Benefits Cooperative in August 2008. The Cooperative, currently serving 46 school
districts and charter schools consisting of thousands of members, offers Westlake Academy a more
comprehensive and competitive benefits package at a lower cost. By leveraging the numbers of
its members, this program is capable of leveraging products and services in a more cost-efficient
manner than the Academy can obtain on its own. It is necessary to renew the Academy’s
participation by Interlocal Agreement on an annual basis. This renewal is for the 2020-2021 school
year.
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RECOMMENDATION
Staff recommends the Board of Trustees adopt ESC Region 11 Benefits Cooperative Interlocal
Resolution and Agreement, renewing Westlake Academy’s participation for the 2020-2021
school year.
ATTACHMENTS
ESC Region 11 Benefits Cooperative Interlocal Resolution and Agreement.
Resolution WA 20-06
Page 1 of 3
WESTLAKE ACADEMY
RESOLUTION 20-06
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
AUTHORIZING THE APPROVAL OF AN INTERLOCAL AGREEMENT WITH THE
EDUCATION SERVICE CENTER REGION 11 BENEFITS COOPERATIVE.
WHEREAS, Westlake Academy, an open-enrollment charter school operated by the Town
of Westlake, Texas, (“Participant”) pursuant to the authority granted under Chapter 791
Government Code, as amended, desires to join together with other school districts, charter schools,
or governmental entities to participate in employee benefits offered by the Education Service Center
Region 11 Employee Benefits Cooperative (the “ESC Region 11 BC”), holding the opinion that
participation in these programs will be beneficial to the school district, charter school, or
governmental entities and its employees; and,
WHEREAS, the ESC Region 11 BC is managed by a committee called the Board of Record
that consists of the Superintendents or Chief Executive Officers or their designees from each of the
Participants in the ESC Region 11 BC; and,
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED that Board of Trustees of Westlake Academy
requests the ESC Region 11 BC to include Westlake Academy as a participant. Participant
acknowledges and agrees to the following:
1. The purposes of the ESC Region 11 BC are governmental functions or services that each
party to this agreement is authorized to perform individually;
2. Any obligation to pay any fees will come from current revenues available to the Participant;
3. Such fees fairly compensate the parties performing the functions and services under the
agreement;
4. This agreement incorporates the Operational Procedures developed by the Board of Record
as it currently exists or may be hereafter amended by action of the Board of Record;
5. Participant delegates to the Board of Record authority to modify the Operational Procedures
as the Board of Record deems in the best interests of the ESC Region 11 BC;
6. Participant delegates to the Board of Record all purchasing functions related to the purposes
of this interlocal agreement to the maximum extent permitted by law;
7. Participant shall comply with the Operational Procedures as established, modified, and/or
approved by the Board of Record;
8. The ESC Region 11 BC shall comply with the purchasing requirements for the purchase of
personal property and services as required by Chapter 44 of the Education Code and Chapter
791 of the Local Government Code;
Resolution WA 20-06
Page 2 of 3
9. The term of this agreement shall be one year, from September 1, 2020 to August 31, 2021;
and,
10. Participant or the ESC Region 11 BC may terminate Participant’s participation in the ESC
Region 11 BC for any reason by giving written notice to the ESC Region 11 BC Board of
Record sixty (60) calendar days before the anniversary date of this agreement.
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Board of Trustees of Westlake Academy hereby approves this
resolution and agreement for Westlake Academy to participate in the ESC Region 11 BC for the
2020-2021 school year.
SECTION 3: If any portion of this resolution and agreement shall, for any reason, be
declared invalid by any court of competent jurisdiction, such invalidity shall not affect the
remaining provisions hereof and the Board hereby determines that it would have adopted this
Resolution without the invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of passage.
BE IT FURTHER RESOLVED that the Board of Trustees of Westlake Academy authorizes its
Superintendent to execute any and all documents and take whatever action necessary to carry out
the desires of the Board of Trustees as stated herein.
Resolution WA 20-06
Page 3 of 3
I certify that the foregoing is a true and correct copy of the resolution and agreement adopted by
the Board of Trustees of Westlake Academy and that the same is reflected in the minutes of the
Board meeting held on June 8, 2020.
In witness thereof, we hereunto affix our signatures this 8th day of June, 2020.
BY: _____ Laura Wheat
Signature of School Board or Charter Typed Name of School Board or Charter
School Board President School Board President
_____ Todd Wood
Signature of School Board or Charter Typed Name of School Board or Charter
School Board Secretary School Board Secretary
______ Amanda DeGan
Signature of School Board or Charter Typed Name of School Board or Charter
School Superintendent School Board Superintendent
Name of Agency: Westlake Academy
Address: 2600 J.T. Ottinger Road
Westlake, TX 76262
Name of Contact Person: Ginger R. Awtry
Phone Number: (817) 490-5719
__________________________________ Wes Eversole
Signature of ESC Region 11 BC Board Typed Name of ESC Region 11 BC Board
President President
__________________________________ Tiffany Green
Signature of ESC Region 11 BC Board Typed Name of ESC Region 11 BC Board
Secretary Secretary
__________________________________ Dr. Clyde W. Steelman, Jr. Ed.D
Signature of ESC Region 11 BC Executive Typed Name of ESC Region 11 BC
Director Executive Director
__________________________________
Date Approved by ESC Region 11 BC
Page 1 of 2
estlake Academy Board of Trustees
TYPE OF ACTION
Regular Meeting - Consent
Westlake Board Meeting
Monday, June 08, 2020
TOPIC: Consider a Resolution verifying the completion of four (4) cybersecurity
training programs for all Westlake Academy employees and elected
officials, as required by HB 3834 through a certified training program.
STAFF CONTACT: Jason Power, Director of Information Technology
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Maximizing Personal
Development
People, Facilities, &
Technology PYP / MYP / DP
Improve Technology,
Facilities &
Equipment
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: June 15, 2019 Completion Date: June 14, 2020
Funding Amount: N/A Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
State law HB 3834, effective June 14, 2019, requires all local government employees and elected
officials who have access to a local government computer system or database to complete a
cybersecurity training program certified by the Texas Department of Information Resources
(DIR) at least annually.
Each governmental entity will need to report its compliance with Texas House Bill 3834 to the
Department of Information Resources (DIR) by June 15, 2020.
RECOMMENDATION
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Staff recommends the Board of Trustees verify all Westlake Academy employees and elected
officials have completed all training modules, as required by HB 3834.
ATTACHMENTS
Verification Report – Exhibit “A”
Resolution
"Exhibit "A"
Resolution WA 20-07
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WESTLAKE ACADEMY
RESOLUTION 20-07
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
VERIFYING THE COMPLETION OF FOUR CYBER SECURITY TRAINING
PROGRAMS BY ALL WESTLAKE ACADEMY EMPLOYEES AND ELECTED
OFFICIALS, AS REQUIRED BY HB 3834 THROUGH A CERTIFIED TRAINING
PROGRAM.
WHEREAS, the State of Texas passed HB 3834 in June 2019; and,
WHEREAS, HB 3834 requires local employees and elected officials to complete a
Department of Information Resources (DIR) approved cyber security awareness training program;
and,
WHEREAS, all Westlake Academy employees and elected officials are required to
complete an annual cyber security awareness training program approved by the Department of
Information Resources (DIR); and,
WHEREAS, Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Board of Trustees of Westlake Academy hereby approves this
resolution and verifies that all Westlake Academy employees and elected officials have completed
all required cyber security training, as required by HB 3834.
SECTION 3: If any portion of this resolution and agreement shall, for any reason, be
declared invalid by any court of competent jurisdiction, such invalidity shall not affect the
remaining provisions hereof and the Board hereby determines that it would have adopted this
Resolution without the invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of passage.
BE IT FURTHER RESOLVED that the Board of Trustees of Westlake Academy authorizes its
Superintendent to execute any and all documents and take whatever action necessary to carry out
the desires of the Board of Trustees as stated herein.
Resolution WA 20-07
Page 2 of 2
PASSED AND APPROVED ON THIS 8th DAY OF JUNE 2020.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Todd Wood, Board Secretary Amanda DeGan, Superintendent
APPROVED AS TO FORM:
________________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
a. Discussion regarding staff actions and associated items related to COVID-19.
b. Discussion of the Distance Learning Academic Overview.
c. Discussion of Senior Activities/Graduation Overview.
Board of
Trustees
Item # 5 – Discussion
Items
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estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, June 08, 2020
TOPIC: Presentation and Discussion Regarding Distance Learning Academic
Overview.
STAFF CONTACT: Dr. Mechelle Bryson, Executive Director
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Mission: Westlake
Academy is an IB World
School whose mission is to
provide students with an
internationally minded
education of the highest
quality, so they are well-
balanced life-long
learners.
Academic
Operations PYP / MYP / DP Optimize Student
Potential
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: March 13, 2020 Completion Date: June 1, 2020
Funding Amount: N/A Status - N/A Source - General Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Westlake Academy’s mission is to provide students with an internationally minded education of
the highest quality, so they are well-balanced life-long learners. In light of COVID-19, the
Academy was able to orchestrate a shift from face to face learning to distance learning with
fidelity.
The purpose of this presentation is to provide an update to the Board of Trustees of Westlake
Academy’s response to COVID-19 in regard to distance learning. The presentation will provide
information related to:
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The vision and goals for distance learning;
The alignment of beliefs and values;
The defined processes to set the learning agenda and capture, distill, apply, and share
knowledge;
The defined roles and responsibilities for capturing, distilling, applying and sharing
knowledge;
The commitment to support structures and to the measurement of results;
The function of technology platforms and devices;
The role of grading; and
The purpose of communication, feedback and follow-up.
Indeed, even in the unprecedented era of COVID-19, Westlake Academy was able to pivot and
provide meaningful and rigorous distance learning opportunities for students while providing
students with an array of social and emotional support as well as academic scaffolding.
RECOMMENDATION
Seeking continued support of the Academy’s response to COVID-19.
ATTACHMENTS
None
Page 1 of 2 1
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, June 08, 2020
TOPIC: Presentation and Discussion Regarding Senior Activities and Graduation
STAFF CONTACT: Dr. Mechelle Bryson, Executive Director
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision: Westlake Academy
inspires college bound
students to achieve their
highest individual
potential in a nuturing
environment that fosters
the traits found in the IB
Learner Profile.
Academic
Operations Diploma Programme Optimize Student
Potential
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Timeline - Start Date: May 19, 2020 Completion Date: May 28, 2020
Funding Amount: N/A Status - N/A Source - General Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Westlake Academy’s goal as an IB World School is to inspire college-bound students to achieve
their highest individual potential in a nurturing environment that fosters the traits found in the IB
Learner Profile. In doing so, it is vitally important that the efforts and accomplishments of each
graduating cohort be acknowledged, recognized, and celebrated. This practice teaches our students
the art of taking stock, the necessity to assess, and the need to celebrate not only one’s self but also
others.
The purpose of this presentation is to provide an update to the Board of Trustees of Westlake
Academy’s response to COVID-19 in regard to Senior Awards and Graduation activities. The
presentation will provide information related to:
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The Bestowing of Senior Awards;
The Awarding of Senior Honor Cords;
The Bricklaying Ceremony;
The Senior Parade;
College Admissions; and
Graduation.
Indeed, even in the unprecedented era of COVID-19, Westlake Academy was able to pivot and
provide meaningful celebrations that honored our students as they concluded their academic
careers.
RECOMMENDATION
Seeking continued support of the Academy’s response to COVID-19.
ATTACHMENTS
None
Board of
Trustees
Item # 6 – Board
Recap/Staff Direction
Any Board member may request at a workshop and / or Board meeting, under “Future
Agenda Item Requests”, an agenda item for a future Board meeting. The Board Member
making the request will contact the Superintendent with the requested item and the
Superintendent will list it on the agenda. At the meeting, the requesting Board Member
will explain the item, the need for Board discussion of the item, the item’s relationship to
the Board’s strategic priorities, and the amount of estimated staff time necessary to
prepare for Board discussion. If the requesting Board Member receives a second, the
Superintendent will place the item on the Board agenda calendar allowing for adequate
time for staff preparation on the agenda item.
Board of
Trustees
Item # 7 – Future Agenda
Items
Board of
Trustees
Item # 8 – Adjournment