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05-04-20 BOT Agenda Packet
Page 1 of 3 WESTLAKE ACADEMY BOARD OF TRUSTEE MEETING AGENDA 1500 SOLANA BLVD, BUILDING 7, SUITE 7100, WESTLAKE, TX 76262 May 4, 2020 5:00 PM VIA VIRTUAL MEETING In accordance with Order of the Office of the Governor issued March 16, 2020 and March 19, 2020, the Board of Trustees of Westlake Academy will conduct this virtual meeting at 5:00 p.m. on Monday, May 4, 2020 by telephone conference in order to advance the public health goal of limiting face-to- face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19). There will be no public access to the physical location described above. A recording of the telephonic meeting will be made and will be available to the public in accordance with the Open Meetings Act. The public dial-in numbers to participate in the telephonic meeting are: Local: (817) 916-8035 Conference ID: 4300941# Toll Free: (800) 309-2350 Conference ID: 4300941# Vision Statement Westlake Academy inspires college bound students to achieve their highest individual potential in a nurturing environment that fosters the traits found in the IB Learner Profile: Inquirers, Knowledgeable, Thinkers, Communicators, Principled, Open-Minded, Caring, Risk-takers, Balanced and Reflective Regular Session 1. CALL TO ORDER 2. CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. Any person desiring to make a public comment must first press star-five (*5) on their telephone keypad to be placed in queue. The presiding officer will recognize callers based on the order of the queue, where they will be asked to state their name and address. Individual citizen comments are normally limited to three (3) minutes; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. The Board will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. 3. ITEMS OF COMMUNITY INTEREST: President and Trustee Reports on Items of Community Interest pursuant to Texas Government Code Section 551.041: The Board of Trustees may report on the following items: (1) expression of thanks, congratulations or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Board of Trustee events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. Page 2 of 3 4. CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the meeting on February 3, 2020. b. Consider approval of the minutes from the meeting on March 30, 2020. c. Consider approval of Resolution 20-03, amending the Drug, Tobacco, Alcohol, and Weapons policy. d. Consider approval of Resolution 20-04, adopting a Suicide Prevention Policy. e. Consider approval of Resolution 20-05, approving a waiver of the CPR graduation requirement for the graduating class of 2020. 5. PRESENTATION AND DISCUSSION ITEMS. a. Discussion regarding staff actions and associated items related to COVID-19. 6. BOARD RECAP / STAFF DIRECTION 7. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board Member making the request will contact the Superintendent with the requested item and the Superintendent will list it on the agenda. At the meeting, the requesting Board Member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board Member receives a second, the Superintendent will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. 8. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. Page 3 of 3 CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, on May 1, 2020, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Todd Wood, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs or translation services, please advise the Town Secretary 48 hours in advance at 817-490-5711 and reasonable accommodations will be made to assist you. This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. Any person desiring to make a public comment must first press star-five (*5) on their telephone keypad to be placed in queue. The presiding officer will recognize callers based on the order of the queue, where they will be asked to state their name and address. Individual citizen comments are normally limited to three (3) minutes; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. The Board will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. Board of Trustees Item # 2 – Citizen Comments ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report on the following items: (1) expression of thanks, congratulations or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. *For meeting agendas and details on WA calendar events or Municipal calendar events, please visit the Westlake Academy website or the Town of Westlake website for further assistance. Canceled – May 2 Election Day – Local elections (counties, ISDs, etc.) -The May local elections have been canceled with plans announced to move to either a Summer and/or November Election Day; Updated information from Tarrant/Denton Co. Elections will be provided once received. Canceled - Westlake Academy Annual Bandana Bonanza; Hosted by the WA House of Commons (HOC) Saturday, May 2, 2020: 3:00 – 6:00 pm Virtual Coffee & Conversation with the Mayor/School Board President -Watch for future notices about our next Facebook Live Coffee with the Mayor; First Monday of the month dates temporarily suspended; Missed our first FB Live Coffee on April 16? Click here to view. Board of Trustees Work Session/Meeting (via Teleconferencing due to COVID-19 restrictions – call in instructions at top of agenda) Monday, May 4, 2020; 5:00 pm* Danish & Digital Dialogue with WA Executive Director Thursday, May 7, 2020; 4:00 pm – Tune in on Westlake Academy Facebook -With a slight departure from our normal Danish & Dialogue format, watch for future notice about sending in questions ahead of time for May 7 or for future Facebook Live D&D events with Dr. Mechelle Bryson; Missed the one held on April 20? Click here to view. Planning & Zoning Work Session/Meeting (via Teleconferencing due to COVID-19 restrictions – call in instructions at top of agenda) Monday, May 11, 2020; 5:00 pm* Town Council Work Session/Meeting (Please check website for agenda & scheduling during this time) Monday, May 18, 2020* Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - Council Chambers OR Teleconference Canceled - Westlake Academy Teacher of the Year Award & Reception Wednesday, May 20, 2020; Announcement of finalists & winner will be made soon. Westlake Municipal Offices & Academy CLOSED for Memorial Day Friday, Monday, May 25, 2020 -There will be NO interruption to trash and recycling services on this holiday. Collections will occur on the normal Friday schedule. Westlake Academy – Last Day of School Friday, May 29, 2020; Parents & students: Please watch for more information about closing out our 2019-20 academic year. Westlake Academy Commencement Ceremony Tentative Date & Location: Thursday, May 28, 2020; Time TBA – 6 or 7 pm (moved from May 30) Texas Motor Speedway, Infield/Pit area -WA administrators & staff are working with Texas Motor Speedway officials to hold an acceptable (per public health officials) and unique graduation experience for the WA Class of 2020 that will best merge the main attributes of a live, in-person ceremony with the ability for family & friends to safely attend - remaining inside their cars! More details and announcements will follow as soon as plans are completed. Board of Trustees Item # 3 – Items of Community Interest CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the meeting on February 3, 2020. b. Consider approval of the minutes from the meeting on March 30, 2020. c. Consider approval of Resolution 20-03, amending the Drug, Tobacco, Alcohol, and Weapons policy. d. Consider approval of Resolution 20-04, adopting a Suicide Prevention Policy. e. Consider Resolution 20-05, approving a waiver of the CPR graduation requirement for the graduating class of 2020. Board of Trustees Item # 4 – Consent Agenda BOT Minutes 02/03/20 Page 1 of 6 WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING February 3, 2020 PRESENT: President Laura Wheat and Trustees: Carol Langdon, Greg Goble, and Alesa Belvedere. ABSENT: Michael Barrett and Rick Rennhack. OTHERS PRESENT: Superintendent Amanda DeGan, Deputy Town Manager Noah Simon, Assistant Town Manager Jarrod Greenwood, Board Secretary Todd Wood, Assistant to the Town secretary Tanya Morris, Communications Director Ginger Awtry, Communications Manager Jon Sasser, Director of Information Technology Jason Power, Finance Director Debbie Piper, Director of Planning & Development Ron Ruthven, Fire Chief Richard Whitten, Accounting Technician Marlene Rutledge, Westlake Academy Executive Director Dr. Mechelle Bryson, PYP Principal Rod Harding, Assistant Secondary Principal Jennifer Furnish, Westlake Academy Executive Director Shelly Myers, College Counselor Carl Tippen, Athletic Director Alan Burt, Special Education Coordinator Shannon Ward, Alumni & Communications Specialist Martha McKinney, Dyslexia Specialist Amy Henderson, DP Coordinator Dr. James Owen, and SPED Aide Meg Falcon. 1. CALL TO ORDER President Wheat called the meeting to order at 5:04 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the Pledge of Allegiance to the United States and Texas flags. 3. CITIZEN COMMENTS BOT Minutes 02/03/20 Page 2 of 6 Westlake Academy Foundation President Christine Ross provided an update to the Board. Ms. Ross expressed enthusiasm of the new sponsors that had recently been confirmed for Gallery Night, both for the live and silent auctions. Ms. Ross also informed the Board that several new volunteers would be assisting in the event, mostly from PYP families. The theme for the event would be from the 80’s, which was particularly supported by the parents of younger children at the Academy. Table sponsors and beverage sponsors are still needed for the event. Ms. Ross also indicated an opportunity to sponsor faculty members and their spouses to attend the event, which would be included in the bidding process. The Gallery night event will feature a new bidding platform designed to work on smartphones. For those who are unable to attend the event, bids may be submitted by smartphone or by computer. A two (2) week window would be provided for items to be previewed, and bidding would begin one (1) week prior to the event. Ms. Ross expressed hopefulness that this would attract bidders who would not be able to attend the event in person. 4. RECOGNITION OF SPORTS TEAMS. Athletic Director Alan Burt began with an overview of the activities of the Cheer Dance Team, coached by Maria Busico-Flight, Rhoda Hahn, and Sarah Firsching. This team has had a tremendous impact; adding a significant amount of energy and a new dynamic to our sporting events. Ms. Firsching expressed thanks to the Cheer Dance Team for their hard work in setting a great tone for our competitive events. She expressed thanks to the community, students and faculty for their support of the team. Mr. Burt provided an overview of the Drumline Team, coached by Creighton Hulse, who was unable to attend the meeting due to a professional development conference. Mr. Burt expressed the positivity of Westlake Academy’s Drumline team working together with the drumline teams of other schools during recent games. He stated that the efforts of this team for our athletic programs was outstanding, and they were a part of the recent championship win of Westlake Academy’s football team. Mr. Burt then introduced the Westlake Academy football team, coached by Ray Cheatham, who was attend the meeting due to other obligations. The football team recently won the state championship for the first time. The football team consisted of 33 players, and Mr. Burt praised the leadership of the senior class, noting that they lost the finals in the previous year. After last year’s game, the junior class said that they would bring the first championship ring to Westlake Academy the following year, and their leadership and determination prevailed in this effort. The Board expressed appreciation and congratulations to all teams. 5. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING AGENDA. No additional discussion. BOT Minutes 02/03/20 Page 3 of 6 6. REPORTS a. Quarterly Financial “Dashboard” report for the quarter ending November 30, 2019. No additional discussion. 7. DISCUSSION ITEMS a. Presentation and discussion of Westlake Academy’s College Matriculation Data. Dr. Mechelle Bryson, Carl Tippen, and Martha McKinney provided a presentation on this item. Dr. Bryson began with Westlake Academy’s philosophy that all students should be ready for college or other secondary educational program following graduation. Ms. McKinney noted that college readiness embodied the skills, knowledge, and behaviors that every student should have upon graduation. Mr. Tippen and Ms. McKinney provided a comparison of data college graduation rates and indicated that IB students were more likely to a 4-year college or attend a school with higher selection criteria. The data showed that Westlake Academy graduates are completing a four-year (4) college program within four to six (4-6) years at a much higher percentage than the national average. Dr. Bryson provided Westlake Academy’s four-year (4) college graduation data: • 2012 WA Graduates: 82.2% completed, 10.7% in progress, and 7.1% are no longer enrolled. 32% have completed or are completing a graduate degree. • 2013 WA Graduates: 75% completed, 12.5% in progress, and 12.5% are no longer enrolled. 2.5% have completed or are completing a graduate degree. • 2014 WA Graduates: 65% completed, 22% in progress, 9.3% are no longer enrolled, and 3.7% are unaccounted for. 13% have completed or are completing a graduate degree. • 2015 WA Graduates: 58% completed, 32% in progress, 10% are no longer enrolled, and 3.7% are unaccounted for. 10% are completing a graduate degree. • 2016 WA Graduates: 5% completed, 84% in progress, 11% are no longer enrolled, and 1.6% have completed or are completing a graduate degree. • 2017 WA Graduates: 1.6% completed, 89% in progress, and 9.4% are no longer enrolled. • 2018 WA Graduates: 94% are completing their undergraduate degree, 1.5% are not enrolled, and 4.5% are involved in religious missions. • 2019 WA Graduates: 98% are completing their undergraduate degree, and 2% are involved in religious missions. BOT Minutes 02/03/20 Page 4 of 6 Mayor Wheat inquired about the definition of “IB for all” and if that specifically indicated the need to obtain an IB Diploma. Dr. Bryson and Superintendent Degan shared that this term more closely described the IB educational experience and the tools that it provides students to achieve success, and not graduating specifically with an IB Diploma. b. Presentation and discussion regarding 504, Special Education data and Shared Service Agreements. Dr. Mechelle Bryson and Shannon Ward provided a presentation on this item at the Board’s request. Dr. Bryson began by providing 504 program data for the current and previous school year. In 2019-2020 school year, 111 students (12.38%) were receiving these services. In 2018-2019 school year, 117 students (13.22%) received these services. Dr. Bryson then presented data from the Special Education Department for K-12 students. In 2017-2018 school year, 26 students (3.5%) received these services. In 2018-2019 school year, 34 students (2.5%) received these services. In 2019-2020 school year, 44 students (4.3%) were receiving these services. By contrast, the state statistic of students receiving Special Education is currently 9.5%. Mayor Wheat asked staff to refresh the Board’s understanding of everyone in attendance of the differences between Special Education and 504 programs. Dr. Bryson and Ms. Ward explained that the 504 program is an “umbrella” that encompasses students with general variations in how they learn (i.e., dyslexia, medical condition, or other reasons), whereas Special Education falls under a different law that warrants an individual education plan. Dr. Bryson explained that 504 programs do no modify what is learned; it is an approach to provide equal access to the curriculum. With Special Education, modifications to the curriculum are be made to provide equal access in addition to customizing other aspects based on the individual learning needs of each student. Dr. Bryson explained a potential shared services agreement for services and emphasized the complexity of this matter. It was then explained that Birdville ISD has certain day programs where Westlake Academy could join as a potential partner to serve students with certain needs. It was explained that it when there is a common need, there can be a mutual benefit with interlocal co-operation. At this time, transportation and other items have presented some challenges. Staff will continue to research the possibility of interlocal partnerships, along with other potential entities, including the Region 11 Service Center. c. Presentation and discussion of French International Trip - Dr. James Owen, Teri Watson, Ingrid Thebault and Christine King Dr. Bryson and Mr. Alan Burt provided an update on this topic, which pertains to the trip for next year. Mr. Burt indicated that several meetings have been held with the French teaching staff within the past week. Staff is ensuring that the vendors, methods of travel, and number of participating students would be the correct course of action. BOT Minutes 02/03/20 Page 5 of 6 After several discussions, staff felt that it was best to hold off on any decisions regarding this trip until additional information could be obtained. Staff has requested that this item be tabled until the March Board of Trustees meeting, which would allow additional time to obtain answers to pending questions that would not be able to be answered at this meeting. The Board tabled this item with no action and asked that it be included on the Board of Trustees meeting agenda for March 2, 2020. 8. BOARD RECAP / STAFF DIRECTION None 9. ADJOURNMENT President Wheat adjourned the work session at 5:59 p.m. Regular Session will begin immediately following the work session 1. CALL TO ORDER President Wheat called the regular meeting session to order at 5:59 p.m. 2. ITEMS OF COMMUNITY INTEREST Communications Director Ginger Awtry provided an overview of upcoming events. 3. CONSENT AGENDA a. Consider approval of the minutes from the meeting on December 2, 2019. b. Consider approval of minutes from the meeting on December 16, 2019. c. Consider approval of Resolution 20-01, Approving the trip to Canada regarding French language immersion experience in Montreal. MOTION: President Wheat removed Item “3c” from the consent agenda for consideration at the March 2020 meeting. The motion to approve the consent agenda consisted of items 3a and 3b. Trustee Langdon made a motion to approve the consent agenda. Trustee Belvedere seconded the motion. The motion carried by a vote of 3-0. 4. CONDUCT A PUBLIC HEARING AND DISCUSSION OF WESTLAKE ACADEMY’S ACCOUNTABILITY REPORT 2019. Executive Director Dr. Mechelle Bryson provided a presentation of Westlake Academy’s Accountability Report. This is done on an annual basis within 60 days of receiving the Annual School Report Card from the Texas Education Agency (TEA). The state accountability ratings are based on the overall performance of the school in the three (3) categories: Student achievement, student progress, and closing the gap. BOT Minutes 02/03/20 Page 6 of 6 Westlake Academy scored an “A” on the accountability report, with a score of 98 for the 2018-2019 school year. Dr. Bryson also confirmed that Westlake Academy received distinctions from all categories available from TEA. The passing scores by grade level were as follows: Grade 3: 100% (Reading) 100% (Math) Grade 4: 93% (Reading) 84% (Math) 89% (Writing) Grade 5: 100% (Reading) 100% (Math) 97% (Science) Grade 6: 97% (Reading) 99% (Math) Grade 7: 99% (Reading) 97% (Math) 96% (Writing) Grade 8: 100% (Reading) 95% (Science) 83% (Social Studies) End of Course English 1: 99% End of Course English 2: 97% End of Course Algebra 1: 98% End of Course Biology: 99% Dr. Bryson also noted that the PSAT and SAT scores for Westlake Academy were higher than the state average. President Wheat opened the public hearing. No one addressed the Board. President Wheat closed the public hearing. 5. FUTURE AGENDA ITEMS No future agenda items. 6. ADJOURNMENT President Wheat asked for a motion to adjourn the Board of Trustees meeting. Trustee Langdon made a motion to approve the consent agenda. Trustee Belvedere seconded the motion. The motion carried by a vote of 3-0. President Wheat adjourned the meeting at 6:14 p.m. APPROVED BY THE BOARD OF TRUSTEES ON MARCH 2, 2020. ATTEST: ______________________________________ ______________________________ Todd Wood, Board Secretary Laura Wheat, President Town Council Minutes 03/30/20 Page 1 of 5 MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL/BOARD OF TRUSTEES JOINT WORKSHOP BOARD OF TRUSTEES MEETING March 30, 2020 In accordance with Order of the Office of the Governor issued March 16, 2020 and March 19, 2020, the Westlake Town Council and Westlake Academy Board of Trustees conducted the joint workshop at 5:00 p.m. on Monday, March 30, 2020 by telephone conference in order to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19). There was no public access to the physical location described above. A recording of the telephonic meeting was made and is available to the public. PRESENT: Mayor Laura Wheat and Council Members Carol Langdon, Greg Goble, Michael Barrett, Rick Rennhack, and Alesa Belvedere. ABSENT: None OTHERS PRESENT: Town Manager Amanda DeGan, Deputy Town Manager Noah Simon, Assistant Town Manager Jarrod Greenwood, School Attorney Janet Bubert, Town Secretary Todd Wood, Director of Information Technology Jason Power, Director of Finance Debbie Piper, Director of Facilities & Public Works Troy Meyer, Director of Communications Ginger Awtry, Business Manager Marlene Rutledge, Director of Planning and Development Ron Ruthven, Deputy Fire Chief John Ard, Executive Director Dr. Mechelle Bryson, Public Works Assistant Dianna Orender, Administrative Assistant Miriam Dubon. Joint Work Session 1. CALL TO ORDER – TOWN COUNCIL Mayor Wheat called the work session to order at 5:02 p.m. 2. CALL TO ORDER – BOARD OF TRUSTEES President Wheat called the work session to order at 5:02 p.m. Town Council Minutes 03/30/20 Page 2 of 5 Mayor Wheat began the meeting by noting that this meeting was being conducted in accordance with the allowances that have been provided by the State of Texas due to COVID-19, and this was a new approach for everyone. A brief summary of instructions was provided for citizen comments, and additional instructions would be provided to public callers during the citizen comments portion of the agenda. Mayor Wheat conducted a verbal roll call to verify the attendance of each Council member. 3. CITIZEN COMMENTS The public will be permitted to offer public comments telephonically as provided by the agenda and as permitted by the presiding officer during the meeting. Speakers were required to state their name and address prior to making comments. Mayor Wheat provided instructions for callers to mute or unmute their telephones for citizen comments. Those who wished to speak could raise their hand “virtually”, and callers would be recognized in the order their request was received. No one addressed the Council. 4. DISCUSSION ITEMS a. Discussion regarding municipal and academic staff actions related to COVID-19. Town Manager Amanda DeGan provided a review and summary of COVID-19’s impact to the Town of Westlake, Westlake Academy, and the general geographic region. Mrs. DeGan began by thanking the staff for their efforts during this unprecedented time by continuing to deliver high quality services during the quarantine period with minimal disruption. Mrs. DeGan stated that she had issued a closure order for Westlake Academy and Westlake Town Hall on March 17, 2020 through April 17, 2020. This decision was made after consultation with the Mayor and Council, as well as information that had been received through the Tarrant and Denton County Commissioners’ Courts. As in other counties, positive cases continue to grow in number. She noted that three (3) cases have been confirmed in Westlake, and this information is only received from counties after a confirmation has been received of an infection within a particular municipal boundary. At this time, statisticians estimate that the spread COVID-19 will peak on or around April 8th and continue through the remainder of April. As a result, most public events through April have been cancelled in Westlake. Mayor Wheat and Mrs. DeGan praised our state and local officials for providing transparent information to the public, their cooperative approach, and how they have worked together to leverage the resources needed to healthcare providers and other entities to mitigate the effects of this pandemic. Mayor Wheat asked for feedback from the Council of the effectiveness of the Town’s communication efforts. Councilmember Town Council Minutes 03/30/20 Page 3 of 5 Rennhack and Councilmember Langdon stated that they felt that these efforts were appropriate, and the information provided to date has been very helpful. Mrs. DeGan offered praise to the efforts of the Communication Department who has been working quickly and proactively in the collection and release of information. Mrs. DeGan then provided an updated overview of departmental efforts since the closure of Westlake facilities on March 17, 2020: Keller Police/Westlake Marshal’s Office: The Keller Police Department (KPD) reports that their enforcement levels are mostly normal. Law enforcement presence has been increased in parks and trails in an effort to promote social distancing and encourage best practices from the public. Due to lower traffic volumes on public roadways, KPD officers are utilizing bicycles. Additional security patrols are being conducted at Westlake Academy by KPD and the Westlake Marshal’s Office. Budget: At this time, the budgetary impact of the COVID-19 pandemic to Westlake is unknown. Staff has continued preparation of the FY 20/21 budgets during the quarantine period. In keeping with Westlake’s conservative approach with forecasting and utilizing our funds, the current budget is being analyzed to determine which expenditures could potentially be delayed of eliminated, should this be necessary. Local Business: The Marriott Hotel and Hollywood Burger restaurant is currently closed. Fidelity Investments has some employees working on campus; however, the exact number is not known at this time. No information has been received from the Charles Schwab campus on the number of employees working onsite, although it is estimated that this would be similar to Fidelity and other corporations of similar size. Fire EMS: Additional protective measures have been enacted to reduce the risk of COVID-19 transmission and protect our first responders. The department currently has an ample supply of Personal Protective Equipment. IT: Mrs. Degan noted that the IT Department has been working long hours for nearly ten (10) days and thanked them for their key role in keeping our technology operating properly. During the first 72 hours of the quarantine, many municipal staff members experienced connectivity issues, which was quickly resolved. Westlake Academy: Distance learning at Westlake Academy has received a great deal of positive feedback from staff, parents, and students. Mrs. DeGan thanked the Communications and IT Departments for their key roles in the success of these platforms in such a short amount of time. IB exams have been cancelled at Westlake Academy this year, and staff is researching other resources that may be utilized by students. The Texas Education Agency (TEA) has issued no information when school will re- open. Mrs. DeGan commented that the longer school is closed, the less likely a re- opening would occur this year. She noted that no decisions had been made at this time due to the uncertainty of the situation. Town Council Minutes 03/30/20 Page 4 of 5 5. COUNCIL RECAP / STAFF DIRECTION Mayor Wheat simply stated, “Keep on keeping on!” and noted that these were all heroric efforts that have been undertaken by staff. 7. ADJOURNMENT OF JOINT WORK SESSION Mayor Wheat adjourned the Joint Work Session at 5:30 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the regular meeting to order at 5:30 p.m. 2. ITEMS OF COMMUNITY INTEREST: Mrs. DeGan mentioned that many events had been cancelled for the month of April, including the Public Safety Fair, Masterworks concerts, and Coffee with the Mayor. She mentioned that the Board of Trustees meeting for April 6th would most likely be cancelled as well, along with the Planning & Zoning meeting on April 13th, and possibly the Town Council meeting on April 27th. 3. CITIZEN COMMENTS The public was permitted to offer public comments telephonically as provided by the agenda and as permitted by the presiding officer during the meeting. Speakers were required to state their name and address prior to making comments. Mayor Wheat provided instructions for callers to mute or unmute their telephones for citizen comments. Those who wished to speak could raise their hand “virtually”, and callers would be recognized in the order their request was received. No one addressed the Council. 4. CONSIDER A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES RELATING TO EMERGENCY MODIFICATIONS TO POLICIES, CLOSURE OF WESTLAKE ACADEMY AND THE EXPENDITURE OF PUBLIC FUNDS DURING THE GOVERNOR-DECLARED STATE OF DISASTER TO MITIGATE EFFECTS OF COVID- 19. Ms. DeGan spoke to this item, which would allow the Superintendent the ability to make decisions regarding the operations and expend funds in the absence of Board of Trustee direction, should that become necessary. This Resolution would also allow the Superintendent to make decisions regarding the closure of Westlake Academy based on Town Council Minutes 03/30/20 Page 5 of 5 information received from state and local sources in the event that the governing body was unable to meet. Councilmember Greg Goble inquired as to whether this measure allowed for a delegation of this authority in the event that Ms. DeGan was unable to do so. School Attorney Janet Bubert confirmed that this power was not transferrable in such a scenario, based on the wording of this resolution, and another Board meeting would be required should this measure be necessary. Mayor Wheat asked for a motion to approve Resolution 20-02. MOTION: Council Member Belvedere made a motion to approve Resolution 20-02. Council Member Goble seconded the motion. The motion carried by a vote of 5-0. 5. FUTURE AGENDA ITEMS: There were no Future Agenda Item Requests from the Board. 6. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Langdon made a motion to adjourn the meeting. Council Member Barrett seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 5:42 p.m. APPROVED BY THE TOWN COUNCIL ON May 4th, 2020. ATTEST: _____________________________ Laura Wheat, Mayor __________________________ Todd Wood, Town Secretary Page 1 of 2 Eastlake Academy Board of Trustees TYPE OF ACTION Regular Meeting - Consent Westlake Board Meeting Monday, May 04, 2020 TOPIC: Consider approval of Resolution 20-03, approving amendments to the Drug, Tobacco, Alcohol, and Weapons policy. STAFF CONTACT: Dr. Mechelle Bryson, Executive Director of Westlake Academy Strategic Alignment Vision, Value, Mission Perspective Curriculum Outcome Objective Mission: Westlake Academy is an IB World School whose mission is to provide students with an internationally minded education of the highest quality, so they are well- balanced life-long learners. Academic Operations PYP / MYP / DP Optimize Student Potential Time Line - Start Date: May 4, 2020 Completion Date: N/A Funding Amount: N/A Status: N/A Source - N/A Contract: No Forms: N/A EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) The Instructional Leadership Team (ILT) is in the process of reviewing all Westlake Academy Board Policies in order to ensure that adopted policies meet State and Federal mandates. Streamlining Board Policies and evaluating the effectiveness of these policies is a continuous improvement process that must be initiated in order to maintain the efficient operation of the Academy. This process has been conducted throughout the past two school years. As such, the ILT has determined that the Academy would benefit from amending the Westlake Academy Drug, Tobacco, Alcohol, and Weapons Policy. Over the past year, the Academy has encountered issues with vaping. Our current Drug, Tobacco, Alcohol and Weapons policy does not address vaping, e-cigarettes, and/or e-pipes. Page 2 of 2 The proposed amendment is designed to create greater clarity for students and parents regarding the prohibition of smoking, vaping, or otherwise using, or possessing e-cigarettes or tobacco products on school property. This includes school-related or school-sanctioned activities held on or off school property. RECOMMENDATION Approval of the resolution and approval of the policy ATTACHMENTS Amended Board Policy – Exhibit “A” Resolution Resolution 20-03 – Exhibit “A” WA Resolution 20-03 Exhibit “A” Page 1 of 3 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. 7.01: Date Board Adopted: August 3, 2009 Date Board Amended: May 4, 2020 Effective Date: May 4, 2020 Policy Category: Student Behavior Policy Name: Drugs, Tobacco, Alcohol and Weapons Policy Goal: To delineate the policy pertaining to the possession or use of illegal drugs, tobacco, alcohol, weapons and other contraband items on school property, school- sponsored events, school-sanctioned trips or activities, and off-site teaching facilities. Policy Description: In order to create a conducive learning environment and outline the policy on the possession or use of illegal drugs, tobacco, alcohol, weapons and other contraband items such as e-cigarettes, Westlake Academy adopts the following disciplinary procedures, which are consistent with state law. The Parent/Student Handbook provides additional information about the progressive disciplinary consequences that may apply, including, but not limited to, expulsion from Westlake Academy for violations of this policy. A student may be removed from class and/or expelled from Westlake Academy if the student commits the following on or within 300 feet of school property, as measured from any point on the school’s real property boundary line, or arriving on campus or while attending a school-sponsored or school-related activity on or off school property: 1. Sells, gives, or delivers to another person, or possesses, uses, or is under the influence of: a. Marijuana or a controlled substance, as defined by the Texas Controlled Substances Act, Health and Safety Code Chapter 481, or by 21 U.S.C. 801, et seq; b. A dangerous drug as defined by the Texas Dangerous Drug Act, Health and Safety Code, Chapter 483; Resolution 20-03 – Exhibit “A” WA Resolution 20-03 Exhibit “A” Page 2 of 3 2. Sells, gives, or delivers to another person an alcoholic beverage, as defined by the Alcoholic Beverage Code Section 1.04, or commits a serious act or offense while under the influence of alcohol, or possesses, uses, or is under the influence of alcohol; 3. Engages in conduct that contains the elements of an offense relating to an abusable volatile chemical under Texas Health and Safety Code Sections 485.031 through 485.034. Students are prohibited from smoking, vaping, or otherwise using, or possessing e- cigarettes or tobacco products on school property or at a school-related or school- sanctioned activity on or off school property. Use or possession of tobacco products, e- cigarettes, or other products or paraphernalia used for vaping shall be an expellable offense. For purposes of this policy: "E-cigarette" means an electronic cigarette or any other device that simulates smoking by using a mechanical heating element, battery, or electronic circuit to deliver nicotine or other substances to the individual inhaling from the device. The term does not include a prescription medical device unrelated to the cessation of smoking. The term includes: 1. A device regardless of whether it is manufactured, distributed, or sold as an e- cigarette, e-cigar, or e-pipe or under another product name or description; and 2. A component, part, or accessory for the device, regardless of whether the component, part, or accessory is sold separately from the device. Texas Health and Safety Code Section 161.081(1-a). Gun-Free Schools Act In accordance with the Gun-Free Schools Act, Westlake Academy shall expel, from the student’s regular program, for a period of one (1) year, any student who is determined to have brought a firearm, as defined by federal law, to school. The CEO may modify the term of expulsion for a student or assess another comparable penalty that results in the student’s exclusion from the regular school program, on a case-by-case basis. 20 U.S.C. § 7151; Tex. Educ. Code §§ 12.104(b)(1), 37.007(e). For purposes of this policy: “Firearm” means: 1. Any weapon (including a starter gun) which will, or is designed to, or which may readily be converted to expel a projectile by the action of an explosive; 2. The frame or receiver of any such weapon; 3. Any firearm muffler or firearm silencer; or 4. Any destructive device, which includes any explosive, incendiary, or poison gas bomb, grenade, rocket having a propellant charge of more than four (4) ounces, Resolution 20-03 – Exhibit “A” WA Resolution 20-03 Exhibit “A” Page 3 of 3 missile having an explosive or incendiary charge of more than one-quarter ounce, mine, or device similar to any of the preceding described devices. It also means any type of weapon (other than a shotgun shell or a shotgun that is generally recognized as particularly suitable for sporting purposes) by whatever name known which will, or which may be readily converted to, expel a projectile by the action of an explosive or other propellant, and which has any barrel with a bore of more than one-half inch in diameter; and any combination of parts either designed or intended for use in converting any device into a destructive device as described in this item, and from which a destructive device may be readily assembled. 18 U.S.C. § 921. WA Resolution 20-03 Page 1 of 2 WESTLAKE ACADEMY RESOLUTION 20-03 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES AMENDING THE DRUG, TOBACCO, ALCOHOL, AND WEAPONS POLICY. WHEREAS, the State of Texas requires public schools to comply with federal and state laws, guidelines, and procedures; and, WHEREAS, Westlake Academy is required to adhere to applicable law regarding drug, tobacco, alcohol, and weapons possession and usage on school grounds and at school sanctioned activities; and, WHEREAS, Westlake Academy recognizes that physical and mental health are integral components of student growth and development; and, WHEREAS, Westlake Academy recognizes it has an ethical responsibility to take a proactive approach in preventing the possession and usage of drugs, tobacco, alcohol, and weapons on school grounds and at school sanctioned activities; and, WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That, the Board of Trustees of Westlake Academy hereby approves the amendment of the drug, tobacco, alcohol, and weapons policy in the Board Policy Manual, which is attached to this Resolution as Exhibit "A". SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Board of Trustees hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this Resolution shall become effective from and after its date of passage. WA Resolution 20-03 Page 2 of 2 PASSED AND APPROVED ON THIS 4th DAY OF MAY 2020. ___________________________________ Laura Wheat, President ATTEST: ________________________________ ___________________________________ Todd Wood, Board Secretary Amanda DeGan, Superintendent APPROVED AS TO FORM: ________________________________ Janet S. Bubert or L. Stanton Lowry, School Attorney Page 1 of 2 estlake Academy Board of Trustees TYPE OF ACTION Regular Meeting - Consent Westlake Board Meeting Monday, May 04, 2020 TOPIC: Consider approval of Resolution 20-04, approving a Suicide Prevention Policy. STAFF CONTACT: Dr. Mechelle Bryson, Executive Director of Westlake Academy Strategic Alignment Vision, Value, Mission Perspective Curriculum Outcome Objective Respect for Self and Others Academic Operations PYP / MYP / DP Optimize Student Potential Time Line - Start Date: May 4, 2020 Completion Date: N/A Funding Amount: N/A Status: N/A Source - N/A Contract: No Forms: N/A EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) The Instructional Leadership Team (ILT) is in the process of reviewing all Westlake Academy Board Policies in order to ensure that adopted policies meet State and Federal mandates. In addition to reviewing existing policies, the ILT is also identifying any new policy needs. This process has been conducted throughout the past two school years. As such, the ILT has determined that the Academy would benefit from adopting a Suicide Prevention Policy. Streamlining Board Policies and evaluating the effectiveness of board policies is a continuous improvement process that must be initiated in order to maintain the efficient operation of the Academy. The proposed addition of a suicide prevention policy is designed to protect the health and well-being of all students by implementing procedures to aid in the prevention, risk- assessment, intervention, and response to students in crisis, including students at risk for suicide. Page 2 of 2 RECOMMENDATION Approval of the Resolution and approval of the policy ATTACHMENTS Amended Board Policy – Exhibit “A” Resolution Resolution 20-04 – Exhibit “A” Page 1 of 4 Resolution 20-04 - Exhibit “A” TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. 8.06 Date Board Adopted: May 4, 2020 Date Board Amended: Effective Date: May 4, 2020 Policy Category: Student Services Policy Name: Suicide Prevention & Crisis Intervention Policy Policy Goal: The purpose of this policy is to protect the health and well-being of all students by implementing procedures to aid in the prevention, risk-assessment, intervention, and response to students in crisis, including students at risk for suicide. The Academy: • Recognizes that physical and mental health are integral components of student growth and development. • Further recognizes that suicide is a leading cause of death among young people. • Has an ethical responsibility to be proactive in implementing risk-assessment and prevention procedures in an effort to reduce the events of student suicide and other self-harm. • Acknowledges the school’s role in providing an environment that is sensitive to individual and societal factors that place youth at greater risk for suicide and helps to foster positive youth development and resilience. • Acknowledges that comprehensive suicide prevention and crisis intervention policies include prevention, intervention, and postvention components. Policy Description: This policy relates to actions that take place in the school, on school property, at school-sponsored functions and activities, on school buses, and at school-sponsored out-of-school events where school staff are present. This policy applies to the entire school community, including educators, school support staff, students, parents/guardians, and volunteers. This policy also covers appropriate school responses to suicidal or high-risk behaviors that take place outside of the school environment. Resolution 20-04 – Exhibit “A” Page 2 of 4 Definitions: In the course defining the scope of suicide prevention initiatives, the following definitions are employed. • At-Risk - Suicide risk is not a dichotomous concern, but rather, exists on a continuum with various levels of risk. Each level of risk needs a different level of response and intervention by the Academy. A student who is defined as high-risk for suicide is one who has made a suicide attempt, has the intent to die by suicide, or has displayed a significant change in behavior suggesting the onset of potential mental health conditions or a deterioration of mental health. The student may have thoughts about suicide, including potential means of death, and may have a plan. In addition, the student may exhibit behaviors or feelings of isolation, hopelessness, helplessness, and the inability to tolerate any more pain. • Threat Assessment and Management Team – This team is a group of officials that convene to identify, evaluate, and address threats or potential threats to school security. The Threat Assessment and Management Team initiates a threat assessment when any student makes a threat through statements, gestures, drawings, writings, etc., or if there is concern that a student may be about to act-out violently or engage in self-harm. The trained Threat Assessment and Management Team is directed by the Executive Director and will include: 1. Westlake Academy Executive Director, as acting administrator 2. All campus Professional School Counselors (the school mental health providers at the PYP, MYP, and DP levels) 3. Westlake Town Marshall, as law enforcement representative 4. Westlake Academy Special Education Coordinator 5. Other representatives, as appropriate, based on the circumstances related to the threat • Self-Harm - Behavior that is self-directed and deliberately results in injury or the potential for injury to oneself. Self-harm behaviors can be either non-suicidal or suicidal. Although non-suicidal self-injury (NSSI) lacks suicidal intent, youth who engage in any type of self-harm should receive mental health care. Treatment can improve coping strategies to lower the urge to self-harm and reduce the long-term risk of a future suicide attempt. • Suicide - Death caused by self-directed injurious behavior with any intent to die as a result of the behavior. • Suicide Attempt - A self-injurious behavior for which there is evidence that the person had at least some intent to die. A suicide attempt may result in death, injuries, or no injuries. A mixture of ambivalent feelings, such as a wish to die and a desire to live, is a common experience with most suicide attempts. Therefore, ambivalence is not a reliable indicator of the seriousness or level of danger of a suicide attempt or the person’s overall risk. Resolution 20-04 – Exhibit “A” Page 3 of 4 • Suicidal Behavior - Suicide attempts, injury to oneself associated with at least some level of intent, developing a plan or strategy for suicide, gathering the means for a suicide plan, or any other overt action or thought indicating intent to end one’s life. • Suicidal Ideation - Thinking about, considering, or planning for self-injurious behavior that may result in death. A desire to be dead without a plan or the intent to end one’s life is still considered suicidal ideation and shall be taken seriously. • Suicide Contagion - The process by which suicidal behavior or a suicide completion influences an increase in the suicide risk of others. Identification, modeling, and guilt are each thought to play a role in contagion. Although rare, suicide contagion can result in a cluster of suicides within a community. Prevention and Intervention: The Threat Assessment and Management Team shall be appointed by the superintendent or designee and shall be responsible for creating suicide prevention guidelines and procedures that include: • Prevention initiatives; • Intervention initiatives; • Postvention initiatives; and • Staff development initiatives. All school personnel are expected to know and be accountable for following all policies and procedures regarding suicide prevention. In addition, all staff members shall report students they believe to be at-risk for suicide to the appropriate school counselor or a member of the Threat Assessment and Management Team. Staff Development: All staff shall receive, at minimum, annual professional development on risk factors, warning signs, protective factors, response procedures, referrals, postvention, and resources regarding youth suicide prevention. The professional development shall include additional information regarding groups of students at elevated risk for suicide, including those living with mental and/or substance use disorders, those who engage in self-harm or have attempted suicide, students who have experienced the loss of a loved one, and those with medical conditions or certain types of disabilities. The suicide prevention training must use a best practice-based program recommended by the Texas Department of State Health Services (TDSHS) in coordination with TEA. The training may be satisfied through independent review of suicide prevention training material that complies with guidelines developed by TEA and is offered online. Additional professional development in risk assessment and crisis intervention shall be provided to the Threat Assessment Team and school nurses. The Academy will maintain records that include the name of each educator who participated in the training and the date of the training on an annual basis. Resolution 20-04 – Exhibit “A” Page 4 of 4 Publication and Distribution - This policy shall be reviewed annually along with the Academy’s Suicide Prevention Guidelines and Procedures. The Threat Assessment Team will post the Academy’s Suicide Prevention Guidelines and Procedures as an internal document and provide students, staff and families with procedures on how to reach out for assistance in the Parent/Student Code of Conduct. Resolution 20-04 Page 1 of 2 WESTLAKE ACADEMY RESOLUTION 20-04 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES ADOPTING SUICIDE PREVENTION POLICY. WHEREAS, the State of Texas requires public schools to comply with federal and state laws, guidelines, and procedures; and, WHEREAS, Westlake Academy is required to adhere to applicable law regarding suicide prevention; and, WHEREAS, Westlake Academy recognizes that physical and mental health are integral components of student growth and development; and, WHEREAS, Westlake Academy recognizes it has an ethical responsibility to take a proactive approach in preventing deaths by suicide; and, WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That, the Board of Trustees of Westlake Academy, hereby approves the addition of a policy on suicide prevention in the Board Policy Manual, which is attached to this resolution as Exhibit "A". SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this Resolution shall become effective from and after its date of passage. Resolution 20-04 Page 2 of 2 PASSED AND APPROVED ON THIS 4th DAY OF MAY 2020. ___________________________________ Laura Wheat, President ATTEST: ________________________________ ___________________________________ Todd Wood, Board Secretary Amanda DeGan, Superintendent APPROVED AS TO FORM: ________________________________ Janet S. Bubert or L. Stanton Lowry, School Attorney Page 1 of 2 estlake Academy Board of Trustees TYPE OF ACTION Regular Meeting - Consent Westlake Board Meeting Monday, May 04, 2020 TOPIC: Waiver for Senior CPR Training STAFF CONTACT: Jennifer Furnish, Secondary Assistant Principal and Alan Burt, Athletic and Activities Director Strategic Alignment Vision, Value, Mission Perspective Curriculum Outcome Objective Academic Excellence Academic Operations Diploma Programme Optimize Student Potential Time Line - Start Date: May 4, 2020 Completion Date: June 1, 2020 Funding Amount: NA Status: Choose an Item Source - N/A Contract: No Forms: N/A EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) The Texas Education Agency requires all high school students to complete hands-on CPR training prior to graduation. The 2020 Senior Class was scheduled to complete their CPR training with the Westlake First Department in May, however, as a result of the Covid-19 crisis and subsequent closing of all public schools, this class was unable to fulfill this graduation requirement. The Texas Education Agency has provided a series of waivers to LEAs and Charter Schools to exempt 2020 Seniors from certain graduation requirements including the CPR training. Westlake Academy is seeking approval to submit the “Waiver from the CPR instruction requirement due to COVID-19.” RECOMMENDATION Staff Recommends review and approval of the TEA CPR Waiver. Page 2 of 2 ATTACHMENTS Copy of Application for Waiver from the CPR instruction requirement due to COVID-19. Resolution Application Information Date of LEA Board of Trustees Approval Date: Special Instructions This waiver allows districts and charter schools to request a waiver of a requirement, restriction, or prohibition imposed by the Texas Education Code (TEC) or rule of the board or commissioner, except as prohibited by TEC § 7.056 (e). Waiver Description Enter a brief waiver description: Waiver from the CPR instruction requirement due to COVID-19 General Questions 1. Give a brief narrative description of the requested waiver. Waiver from the CPR instruction requirement due to COVID-19 2. Does the district or campus plan reflect the need for this waiver? If yes, what is the specific objective impacted by the waiver? NA 3. Cite the section(s) of the Texas Education Code or the Texas Administrative Code that the district or campus wishes to waive. TEC 28.0023 and applicable rules in TAC 74.38 Waivers 2019-2020 Application for Other Waiver Waiver ID: 51579 Category: General Creator: Jennifer Furnish, District Editor Status: Draft Creation Date: 4/27/2020 Approving Superintendent:Assigned To: Jennifer Furnish LEA Contact LEA Information Full Name: Jennifer Furnish Phone: (214) 326-6551 Email: JFurnish@westlakeacademy.org LEA: WESTLAKE ACADEMY CHARTER SCHOOL (220810) Address: 2600 J T OTTINGER RD, WESTLAKE, TX 76262- Phone: (817) 490-5757 Printed: 4/27/2020 Page 1 of 2 4. Describe the plan to be implemented, if the waiver is granted. NA 5. How will granting this waiver help achieve the district’s or campus’ objective? NA 6. Please explain how the school district or campus will evaluate the impact of the waiver towards meeting the district’s or campus’ goal. NA Requested Years 2019-2020 LEA Attachments (0) There are no LEA attachments. © 2020 Texas Education Agency (TEA). All rights reserved. waivers 2.18.0.5 Printed: 4/27/2020 Page 2 of 2 WA Resolution 20-05 Page 1 of 2 WESTLAKE ACADEMY RESOLUTION 20-05 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES APPROVING A WAIVER OF THE CPR GRADUATION REQUIREMENT FOR THE GRADUATING CLASS OF 2020. WHEREAS, the State of Texas requires public schools to comply with federal and state laws, guidelines, and procedures; and, WHEREAS, the Westlake Academy Board of Trustees has considered the proposed application for waiver of the CPR requirement for the Class of 2020; and WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interests of Westlake Academy; WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That the Board of Trustees of Westlake Academy hereby approves the proposed application for waiver of the CPR graduation requirement for the Class of 2020. SECTION 2: That this Resolution shall become effective upon the date of its passage, but contingent upon approval by the Texas Education Administration (TEA). SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Board hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this Resolution shall become effective from and after its date of passage. WA Resolution 20-05 Page 2 of 2 PASSED AND APPROVED ON THIS 4th DAY OF MAY 2020. ___________________________________ Laura Wheat, President ATTEST: ________________________________ ___________________________________ Todd Wood, Board Secretary Amanda DeGan, Superintendent APPROVED AS TO FORM: ________________________________ Janet S. Bubert or L. Stanton Lowry, School Attorney a. Discussion regarding staff actions and associated items related to COVID-19. Board of Trustees Item # 5 – Discussion Items Board of Trustees Item # 6 – Board Recap/Staff Direction Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board Member making the request will contact the Superintendent with the requested item and the Superintendent will list it on the agenda. At the meeting, the requesting Board Member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board Member receives a second, the Superintendent will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. Board of Trustees Item # 7 – Future Agenda Items Board of Trustees Item # 8 – Adjournment