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Home My WebLink About01-27-14 TC Min MINUTES OF THE TOWN OF WESTLAKE,TEXAS TOWN COUNCIL T January , 2014 PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Carol Langdon and Rick Rennhack. Clif Cox arrived at 5:25 p.m. ABSENT: Wayne Stoltenberg OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant Town Manager Amanda DeGan, Town Attorney Stan Lowry, Finance Director Debbie Piper, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Fire Chief Richard Whitten, Director of Public Works Jarrod Greenwood, Communications &Community Affairs Director Ginger Awtry, Public Works Director Jarrod Greenwood and Susan McFarland, Communications Specialist. Session Work 1. CALL TO ORDER Mayor Wheat called the work session to order at 5:17 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. Town Council Minutes 01/27/14 Page 1 of 6 3. REVIEW OF CONSENT EN T S FOR THE JANUARY 27, 2014, TOWN COUNCIL REGULAR MEETING AGENDA. Town Secretary Edwards explained the revision to item b inserting language allowing Tarrant County's Election Administrator or his successor named as the Early Voting Clerk per Tarrant County's Attorney. Town Manager Brymer provided an overview of item f regarding the renewal of the Franchise Agreement with Atmos. Discussion ensued regarding the negotiation of the fees and length of the agreement. 4. REPORTS a. Quarterly Financial Dashboard and Analysis as well as Capital Projects for the Quarter ended December 31, 2013. Mayor Wheat asked for additional clarification regarding the sales tax income. 5. EXECUTIVE SESSION The Council convened into executive session at 5825 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 Town Council Minutes 01/27/14 Page 2of6 6. RECONVENE MEETING Mayor Wheat reconvened the meeting at 6:47 p.m. 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No Action taken. Mayor Wheat recessed the work session at 6:47 p.m. to call the regular meeting to order. Mayor Wheat reconvened the work session at 6:52 p.m., to continue the work session. S. DISCUSSION ITEMS a. .Standing Item; Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. Director Meyer provided a presentation and update regarding Phase I of construction. Discussion ensued regarding the construction deadlines, possible construction delays and alternatives, and budget savings. b. Discussion regarding an amendment to the Westlake Academy Campus Development Plan. Director Meyer provided a presentation and overview of the proposed amendment. Discussion ensued regarding the traffic flow and adding additional trees. c. Discussion of the Process for Establishing a Public Improvement District (PID) for the Entrada Development, the Petition Submitted to Establish a PID for Entrada, and a Draft Service Assessment Plan for Same. Town Manager Brymer provided an overview of the Public Improvement District item. Mr. Robert Miklos, Milby, P.L.L.C., and Mr. Kirk Wilson, T. Wilson &Associates, provided an overview of the process of establishing the Public Improvement District to move forward with creating the PID. Town Council Minutes 01/27/14 Page 3 of 6 Discussion ensued regarding the number of months the public hearing could be postponed and continued, notice publication requirements, and the alignment of financing for the PID. 3. COUNCIL / STAFF I ECT None 10. ADJOURNMENT Mayor Wheat adjourned the work session at 7:22 p.m. Regular Session 1. CALL TO ORDER Mayor called the regular session to order at 6:47 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS Mr. Mike Land, Deputy City Manager City of Coppell, presented a Strategic Issues Focused Governance System award to Mayor Wheat, Town Manager Brymer and Assistant Town Manager DeGan. Mayor Wheat recessed the regular session at 6:52 p.m. to continue the work session. Mayor Wheat reconvened the regular session at 7:22 p.m. 3. CONSENT AGENDA a. Consider approval of the minutes from the December 16, 2013, meeting. b. Consider approval of Ordinance 722, Call the General Election for May 10, 2014, to elect a Mayor and two (2) Council Members for two (2) year terms. c. Consider approval of Resolution 1 - 1, Appointing two (2) members to the Westlake Historical Preservation Society. d. Consider approval of Resolution 14-02, Amending the Westlake Academy Campus Development Plan. e. Consider approval of Resolution 14-03, Approving a Co-op Purchasing Agreement with TXMAS. f. Consider approval of Ordinance 723, Approving a Franchise Agreement with Atmos Energy Corporation. Town Council Minutes 01/27/14 Page 4 of 6 MOTION: Council Member Cox made a motion to approve consent agenda with the revisions to Ordinance 722 adding the language to include Mr. Raborn or successor and Resolution 14-01 correcting the members name to read Robert A. Meyer. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. . CONSIDER APPROVAL OF RESOLUTION 14-04, REQUIRING THE REQUIRING NEWSPAPER NOTC AND MAIL NOTICE FOR THE PUBLIC IMPROVEMENT DISTRICT(P ID) CREATION G, AND SETTING THE PID CREATION HEARING. MOTION: Council Member Cox made a motion to approve Resolution 14-04. Council Member Barrett seconded the motion. The motion carried by a vote of 4-0. S. EXECUTIVE SSS The Council did not converse into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners- Solana Land, L.P., related to Centurion's development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 6. RECONVENE MEETING 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION E . Town Council Minutes 01/27/14 Page 5 of 6 S. FUTURE AGENDA ITEMS None 9. COUNCIL CALENDAR Town Manager Brymer reviewed the upcoming items with the Council. 10. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. Mayor Wheat adjourned the meeting at 7:29 p.m. APPROVED THE TOWN COUNCIL FEBRUARY 24, 2014. ATTEST: Laura Wheat, Mayor f..� Kelly tdwar Town Secretary Town Council Minutes 01/27/14 Page 6 of 6