HomeMy WebLinkAboutRes 08-66 Approving the Terms of Proposal from VGS MarketingTOWN OF WESTLAKE
RESOLUTION 08-66
APPROVING THE TERMS OF A PROPOSAL FROM VGS MARKETING FOR
PUBIC RELATIONS/CITIZEN COMMUNICATIONS/CITIZEN ENGAGEMENT
SERVICES.
WHEREAS, the Westlake Town Council has identified citizen engagement and
communication as a strategic priority; and,
WHEREAS, the Westlake Town Council desires to utilize the services of a
professional public relations/communications firm with a proven track record in this
field; and,
WHEREAS, the Town Council has determined that such services will enhance
the Town's ability to communicate and engage its citizens and stakeholders; and,
''WHEREAS, the Town Council has budgeted funding in the FY 08-09 Budget for
these purposes; and
WHEREAS, the Town Council finds that the passage of this Resolution is in the
best interest of the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF WESTLAKE, TEXAS
SECTION 1. THAT, all matters stated in the Recitals hereinabove are found to
be true and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2. THAT, the Town Council of the Town of Westlake, Texas, hereby
approves the attached Proposal from VGS Marketing for public relations and citizen
communications services attached hereto as Exhibit "A"; and further authorizes the
Town Manager to execute said agreement on behalf of the Town of Westlake.
PASSED AND APPROVED ON THIS 8 DAY OF DECEMBER 2008.
ATTEST.
Kim Sutter, TRMC, Town Secretary
VED TO..�
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Laura Wheat, Mayor
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Public & Media Relations
Event Planning& Programming
Communication Design
Professional Speaking Services
General Marketing Support
At your service!
Agreement of Fees
VGS Marketing Group, Inc.
1930 E.Rosemeade,Suite 105
Carrolkon,Texas 75007
T 977-395-9034; F 972-395-9359
www.vgsmarketing.com
We appreciate the confidence you have shown in VGS Marketing Group by signing this
confirmation. VGS will provide public and media relations support for the Town of
Westlake for a period of twelve -months, on the payment schedule listed below. We have
found it beneficial to set forth our fee agreement in writing.
We bill for both retainer fees and out-of-pocket expenses, which include but are not limited
to mileage, long-distance, telephone charges, postage, photocopy expenses and travel. All
expenses are billed at cost and are included in billing statements as verification. We do not
mark-up expenses.
Payment will be due on or before the 1 st of each month for that month's work. The
monthly fee equates to approximately 30-35 hours per month.
January 1, 2009 $3,500.00*
February 1, 2009
$3,500.00*
March 1, 2009
$3,500.00*
April 1, 2009
53,500.00*
May 1, 2009
$3,500.00*
June 1, 2009
$3,500.00*
July 1, 2009
$3,500.00*
August 1, 2009
$3,500.00*
September 1, 2009
$3,500.00*
October 1, 2009
$3,500.00*
November 1, 2009
$3,500.00*
December 1, 2009
$3,500.00*
*Please note: If at any time during the agreement the hours invested in Westlake by VGS
Marketing are 20 or less per :month, the Town's monthly fee would be adjusted accordingly.
At your service!
Please sign and return a copy of this agreement. This will demonstrate your consent to have
VGS Marketing Group work with the Town of Westlake on publicity from January 1, 2009
through December 1, 2009. The VGS staff looks forward to working with you. If you have
any questions, please let us know. Until then, we are ...
At r Service!
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Vale& Gabriel -Swenson Dae Tom er mate
VGS Marketing Group The Tof Westlake
Public & Media Relations
Evert Planning & Programming
Communication Design
Professional Speaking Services
General Marketing Support
At your service!
Ms. Kim Sutter
Town Secretary
Town of Westlake
3 Village Circle, Suite 202
Westlake, Texas 75262
VGS Marketing Group, Inc.
1930 E. Rosemeade, Suite 106
Carrolltonjexas 75007
T 972.395-9034; F 972.395.9348
www.ygsmarketing.com
December 30, 2008
Re.- Resolution NO. 08-66 Contract for Services — VGS Marketing Group, Inc.
Dear Kim,
Here at VGS Marketing we are very happy to be working with the Town of
Westlake. Please find enclosed one (1) copy of the original signed contract for
services.
The VGS team looks forward to working as a partner with the Town of Westlake
to reach your goals and accomplish your mission.
Again, we thank you for giving us the opportunity to work with you. We remain...
.'At dour Service,
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Valerie Gabriel -Swenson