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HomeMy WebLinkAboutRes 08-52 Authorizing a Contract with Steele and FreemanTOWN OF WESTLAKE RESOLUTION NO. 08-52 AUTHORIZING THE APPROVAL OF A CONTRACT WITH STEELE & FREEMAN, INC. FOR CONSTRUCTION MANAGER AT -RISK SERVICE FOR THE PHASE I ARTS AND SCIENCE BUILDING PROJECT LOCATED ON THE WESTLAKE CIVIC CAMPUS; ESTABLISHING A GUARANTEED MAXIMUM PRICE (GMP) AT $4,115,221.00; AUTHORIZING ISSUANCE OF A NOTICE TO PROCEED WITH PHASE I CONSTRUCTION; APPROVE FUNDING SOURCES AS PROPOSED; AND AUTHORIZE TOWN STAFF TO MAKE FUNDING CHANGES NOT TO EXCEED $25,000.00 PER CHANGE ORDER. WHEREAS, the Town of Westlake is working to become leaders in premier educational facilities and programs; and WHEREAS, Westlake desires to produce well educated future leaders and thinkers; and WHEREAS, Westlake desires to be business partners with Westlake Academy; and WHEREAS, the Board of Alderman finds that the Arts & Science Center benefits the public and is in the best interest of the public, citizens of Westlake, Westlake Academy students and their parents.; and WHEREAS, the Board of Alderman finds that the Arts & Science Center is necessary for the enhancement of the Civic Campus; and WHEREAS, the Board has agreed to amend the scope of Phase 1 of the Arts and Sciences Center project to exclude the slab foundation for the Black Box Theatre and Art room; and WHEREAS, the scope of the Phase 1 of the Arts and Sciences Center project, as amended, will include: - Two (2) Science Classrooms - One (1) Art Room - Break Out Space - Restroom Facilities - One (1) Conference Room - Additional Office Space - Additional Parking WHEREAS, the $127,000 cost associated with the slab foundation will be transferred to the contingency line item (Owners Betterment) to be utilized for "add alternates" or realized as a project cost savings; and WHEREAS, the cost for the Arts & Sciences Center project is $5,189,389; And the funding for phase 1 Will be: - G.O. Bonds - Margaret Lee gift - Texas Student Housing Authority - Interest - Westlake Academy Foundation Donations - Westlake Academy Foundation Pledges - Utility relocation from utility fund - FF& E paid by Academy operating budget - Future Donation and/or grants - Total funding $2,467,000.00 $500,000.00 $500,000.00 $28,325.00 $641,447.00 $431,890.00 $211,000.00 $200,000.00 $209,727.00 $5,189,389.00 The General Fund fund balance will be utilized as a funding source, as necessary, to cover unreceived pledges and grants, and such funding will be subject to repayment to the Town of Westlake by the Westlake Academy Foundation, along with $205,000 of the utility relocation cost. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1. All matters stated in the Recitals above are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2. The Board of Aldermen of the Town of Westlake hereby approves the contract with Steele & Freeman, Inc., establishing a guaranteed maximum price for construction at $4,115,221.00, authorizes the issuance of a notice to proceed With Phase 1 construction, approves the proposed funding sources; authorizes Town Manager to make funding changes not to exceed $25,000.00 per change order, and further authorizes the Town Manager to execute the contract relating to the Arts & Sciences Center construction at the Civic Campus, attached hereto as Exhibit "A", PASSED AND APPROVED ON THIS 15`h DAY OF SEPTEMBER 2008. ATTEST:/ Kim Sutter, TRMC, Town Secretary Laura Wheat, Mayor Thomas r, Tow Manager