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HomeMy WebLinkAboutRes 08-49 Authorizing an Agreement and Change Order with Pivot Building ServicesTOWN OF WESTLAKE RESOLUTION NO. 08-49 AUTHORIZING AN AGREEMENT AND RELATED CHANGE ORDER WITH PIVOT BUILDING SERVICES FOR JANITORIAL SERVICES AT THE WESTLAKE CIVIC CAMPUS. WHEREAS, the Board of Aldermen finds that the janitorial maintenance of the Civic Campus and related janitorial services will benefit the public; and WHEREAS, the Board of Aldermen finds that the procedures and requirements set forth in the Texas Local Government Code regarding competitive bidding requirements for the janitorial maintenance were appropriately followed; and WHEREAS, the Board of Aldermen finds that the contract from Pivot Building Services will provide all necessary labor and material supplies for the cleaning of all buildings, with day porter services, at the Westlake Civic Campus and is sufficient to meet the public need; and WHEREAS, the janitorial services costs have been included in the adopted 2008/2009 Academy budget. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1. The above findings are hereby found to be true and correct and are incorporated herein in its entirety. SECTION 2. The Board of Aldermen of the Town of Westlake, Texas, hereby approves the contract with Pivot Building Services relating to janitorial services at the Westlake Civic Campus, attached hereto as Exhibit "A"; and further authorizes the Town Manager to execute this agreement. PASSED AND APPROVED ON THIS l It' DAY OF AUGUST 2008. AT TES y Ki Sutte , TRMC, Town Secretary APPROVED AS TO FORM: AA , L. Stanton Lowry, Town Attorney Laura t, Mayor Tom E. r wn Manager JANITORIAL SERVICE AT THE CIVIC CAMPUS OF THE TOWN OF WESTLAKE TOWN OF WESTLAKE LAURA WHEAT MAYOR Cis' � • � I DON REDDING LARRY CORSON CAROL LANGDON TIM BRITTAN REBECCA ROLLINS Town of Westlake 3Village Circle Suite 202 Westlake, TX 76262 Phone 817-430-0941 Fax 817-430-1812 NOTICE TO BIDDERS Sealed proposals addressed to the Town of Westlake for Janitorial services of: JANITORIAL SERVICE AT THE CIVIC CAMPUS WESTLAKE ACADEMY FROM TOWN OF WESTLAKE ALL COMPLETED BID PACKAGES MUST BE DELIVERED AND RECEIVED BY: Each bidder shall identify his sealed Proposal by typing on the outside of the envelope TOWN OF WESTLAKE ATTN: Debbie Piper - Finance Director 3 Village Circle, Suite 202 Westlake, Texas 76262 NO LATER THAN 10:00 A.M. (C.S.T.) ON THE 29TH DAY OF NOVEMBER 2007, OR THEY WILL BE DEEMED AUTOMATICALLY REJECTED." All responses and requests for clarificationfinformation shall be addressed in writing to the Town Director Facilities at the above address. Or email: tmeyer@westiake-tx.org Respondents may also fax questions/comments to: (817) 430-1812 Attention: Troy J. Meyer A pre-bid conference we be held at 10:00 a.m. Friday, July 11t11, 2008 in the Town's Boardroom at 2600 J.T. Ottinger Rd. Westlake, TX 76262. All prospective bidders are required to have a representative from your firm attend this pre-bid conference. The Bid Opening will be held on at 9:30 A.M. Friday, July 25111 in the Town's Boardroom at 2600 J.T. Ottinger Rd. Westlake, TX 76262. Specifications will be furnished without charge to any contractor desiring to submit a bid for this service and are available on Tuesday, July 8t11 through Friday, July 25t11 from gam to 4pm Monday - Friday in person at the Town Hall, 3 Village Circle Suite 202, Westlake, Texas 76262. Please see Jaymi Ford. The Town of Westlake reserves the right to reject any or all bids, and to waive any formalities. The Town of Westlake is committed to the ideals of equal opportunity, and strongly encourages participation by HUB/MBE/WBE business enterprises. 8.1 PROJECT SCOPE TOWN OF WESTLAKE CLEANING CONTRACT General: The Westlake Academy opened in 2003 with grades 152 through 62n and has added a grade each year following until it reaches the 122' grade. The campus includes three stand alone buildings which include 29 classrooms, administration offices, restrooms, library, breakout area, performance hall, dining and kitchen area locker rooms and gym for a total of 53,000 square feet. The academy interior includes wood, VCT, carpet and tile flooring. The hallways are lined with wooden lockers and carpet flooring. The town will add a 13,700 sq, ft. Performing Arts and Science Center scheduled to open in the spring of 2009. The new building will include a black box theater, art room, science labs and office space. Contract The Town will use its standard bidding procedures to select the contractor. The Town's designated Project Manager will be Mr. Troy Meyer, Director of Facilities (817-490-5735). Contractor insurance coverage limits will be set by the Town. Timetable: The contact is to be awarded by August 2008. Bidding will occur in July 2008, with a start date of August 4`" Basic Schedule of Services Offices, Lobby, Library, Teacher lounges and Hallways 1. Desks, file cabinets, counters, partitions, book shelves and other office furniture and equipment will be dusted each service. 2. Carpets will be vacuumed each service. 3. Wooden surface floors will be dust mopped each service and damp mopped as needed. 4. Hard surface floors will be mopped each service. 5. Waste receptacles will be emptied each service and lined when needed. 6. Glass top desks, glass doors and glass partitions will be cleaned each service. 7. Drinking fountains will be cleaned and sanitized each service. 8. Magazines in reception areas will be straightened and stacked each service. 9. Telephones will be cleaned and sanitized weekly. 10. Computer monitors will be lightly dusted each service. 11. Computer keyboards will remain untouched. 12. Cob webs will be removed as needed 13. AC/heating vents will be cleaned weekly 14. Microwave, refrigerator and sink will be cleaned each service 15. Refrigerator will be cleaned out over winter and summer breaks. 16. Metal and wooden door frames will be clean once a week. 17. Wooden chair railings dusted once a week. 18. Tops of lockers dusted twice a month. Class Rooms I. Carpets will be vacuumed each service. 2. Windowsills, baseboards, pictures and wall plaques to be dusted weekly. Mini blinds and AC vents to be dusted twice a month. I Hard surface floors will be dust mopped or swept each service. 4. Hard surface floors will be damp mopped where needed each service. 5. Waste receptacles will be emptied each service and lined when needed. 6. Sinks will be cleaned each service. 7. Glass doors and will be cleaned each service. 8. Glass partitions will be cleaned once month. 9. Cobwebs will be removed as needed. 10. Town of Westlake agrees to pick up all chairs up before the cleaning crew arrives. 11. Sinks cleaned each service. Restrooms I. Waste receptacles will be emptied each service and washed as needed. 2. Mirror, soap dispensers, washbasins and plumbing fixtures will be cleaned each service.. I Urinals and toilets will be cleaned each service using detergent -disinfectant. When necessary an emulsion bowl cleaner will be used. 4. Soap, towel and tissue dispensers will be filled each service. 5. Restroom floors will be mopped each service with detergent -disinfectant. 6. Dividing partitions will be cleaned each service with disinfectant and washed as needed. 7. Walls and doors will be cleaned each service removing handprints and smudges. Kitchen/Cafeteria 1. Swept and mopped dining area, service area, prep area, bathroom and storage area each service with detergent -disinfectant. 2. Swept and mopped under all equipment once a week. I The tops, fronts, and sides of counters will be cleaned and sanitized each service. 4. Sinks will be polished weekly. 5. Exterior of refrigerator and milk cooler, ice machines and ovens will be cleaned each service. 6. Dust wooden chair rails once a week 7. Clean inside windows and doors. 8. Waste receptacle will be emptied daily and washed twice a month. 9. Center edge of folder tables cleaned once a week. 10. Swept service hallway. Tile Floors 1. Tile floors will be dust mopped and damp mopped each service. 2. Stripping and re -waxing tile floors will be done upon request depending on condition of tile, 3. Only top quality U.L. approved materials will be used and the correct product will be applied to each type of floor surface. Exterior of building 1. Wall mounted exterior lighting fixtures cleaned twice a month (total of 6) 2. Outdoor trash can emptied once a week. (total of 2) 3. Door mats swept and cleaned once a week or as needed. 4. -Metal handrails cleaned once a week. 5. Pick up trash around dumpster as needed. Gym I . Waste receptacles will be emptied each service and washed as needed. 2. Mirror, soap dispensers, washbasins and plumbing fixtures will be cleaned each service. 3. Urinals, toilets and showers will be cleaned each service using detergent -disinfectant. When necessary an emulsion bowl cleaner will be used. 4. Soap, towel and tissue dispensers will be filled each service. 5. Restroom floors will be mopped each service with detergent -disinfectant. 6. Dividing partitions will be cleaned each service with disinfectant and washed as needed. 7. Walls, doors and lockers will be cleaned each service removing handprints and smudges. 8. Gym floor will be dust mopped each service and damp mopped once a week. 9. Dust mop under bleachers twice a month. 10. Showers cleaned each service using detergent -disinfectant. Deeember break and March, June —August summer break cleaning schedule I . All windows inside and out. 2. All wooden and metal lockers cleaned inside and out. 3. Machine scrub title floors. 4. Strip/Wax VCT flooring. 5. Machine clean carpet. Cleaning crew would start at 4pm and complete basic schedule of services. c� Total annual cost of services $�.. For a sum of � � t . ,-',�„nG�''1flllars and cents Total monthly fees For a sum of�i.�i�dkll��� ���� �ollars and�,.. 1 f cents One staff member Monday —Friday. 9a.m. — 5 p.m. Scope of work would include complete basic schedule of services and following, 1. Set-up for small events. 2. Clean door frame. 3. Refill paper and soap dispensers daily. 4. Repair soap dispensers when needed. 5. Sweet door mats when needed. b. Clean main enter doors and windows to all buildings and library doors and glass. 7. Collect all recycling items daily. 8. Dining hall trash cans washed out and disinfected. 9. Move desks and boxes when needed. 10. Picking up trash on campus grounds. 11. Removing balls and trash from gutters. 12. Assist trash removal and cleaning in the dining hall during lunch hours. 13. Dust above nine feet. 14. Unstop sinks and toilet when needed. 15. Clean up floors after student get illness. Total annual cost $ r a For a sum o4rs and 00 cents Total monthly cost $ 2)1 3 ,_SO : CO For a sum of . ,(s+�r ol]ars and The town of Westlake will provide the following: I . One set of card keys and keys 2. Trash cans for cleaning staff 3. Dumpsters 4. Recycling containers Contractor will provide the following: cents 1. All cleaning solution. 2. MEDS sheet log. 3. Check Iist in each cleaning closet of when each area is cleaned and by whom. 4. All tools including but not limited to: mops, brooms, vacuum cleaners, cleaning brushes and scrubbing equipment. 5. Provide email address G. Inventor list of all paper products and soap. 8.3 Optional Service The following will be serviced on an as needed basis and the Town of Westlake may use other contractors or staff to complete the work following: I . Washing of all windows inside and out Per window $`_ Total Cost $! For a sum of Dollars and cents 2. Windows inside and out above ten feet Per window $ Total Cost $ For a sum of f�Y4011SYS and cents 3. Machine scrub tile floors Per sq ft cost $ p j o Total Cost For a sum of Dollars and cents 4. Strip/Wax VCT flooring Per sq ft cost $ Total Cost $ I S i's --0,1 For a sum of-J,�(U'�'1 , , b 1 �ollars and 4cents 5. Machine cleaning of carpet Per sq ft $ V-1. Total Cost $ 'bg,10 For a sum 0 UMkk, 0trw 1 \ ftp '" ollars and cents 6. After hours and weekend cleaning Hourly rate 7. During and after events Hourly rate $ j 8. Power wash outside of buildings Hourly rate ${ c Contractor will provide the town a price list of all paper and cleaning products. The Town reserves the right to use an outside supplier for all materials and supplies needed for this agreement. INSTRUCTIONS WORK TO BE DONE The Westlake Academy opened in 2003 with grades IS'through 0 and has added a grade each year following, until the 12'h grade. The campus includes three stand alone buildings which include 29 classrooms, administration offices, restrooms, library, breakout area, performance hall, dinning and kitchen area, locker rooms and gym for a total of 53,000 square feet. The academy interior includes wood, VCT, carpet and tile flooring. The hallways are lined with wooden lockers and carpet flooring. The town will add a 13,400 sq. ft. Perfonning Arts and Science Center, scheduled to open in the Spring of 2009. The new building will inc]ude a black box, art room, science labs and office space. Contract: The Town will use its standard bidding procedures to select the contractor. The Town's designated Project Manager will be Mr. Troy Meyer, Director of Facilities (817-490- 5735). Contractor's insurance coverage limits will beset by the Town. Timetable: The contact is to be awarded by August 2008. Bidding will occur in July 2008, with a start date of August 41h . 2. PREPARATION AND SUBMISSION OF PROPOSAL In the bid proposal, the bidder shall fill in the blanks for the "Optional Services " and the "Total Amount." 3. INTERPRETATION OF QUOTED PRICES In case of difference between the written words and any figure in a proposal, the amount stated in writing will be considered as the bid. The contract method will be unit pricing based on actual quantities of work installed. 4. DISCREPANCIES IN BIDS In case of lack of clarity of a proposal, the owner will adopt the most advantageous construction thereof or reject the bid. 5. UNBALANCED BIDS Unreasonable or unbalanced unit prices will be cause for rejection of any bids. 6. INTERPRETATION OF SPECIFICATIONS Any questions as to the meaning of any specifications will be answered by addendum which will be sent to all who have been furnished with service agreement. 7. LOCAL LABOR The Contractor, in so far as is practicable, will be expected to give preference to employment of local citizens. 8. MATERIALS FURNISHED BY CONTRACTOR The Contractor shall furnish all materials, regardless of their nature except as noted in this agreement. 9. MANUFACTURERS MSDS The Contractor shall furnish, MSDS for each of the products used to fulfill the service required in this agreement. A copy most be kept in one cleaning closet in Pod D inside of a notebook and a second copy goes to the town. 10. LABOR CLASSIFICATION AND MINIMUM WAGE SCALE Attention is called to the fact that a minimum scale of wages to be paid to employees engaged in the work under this contract does not release the contractor from compliance with any state wage law that may be applicable. The contractor shall abide by the wage and hour laws of the state and must not pay less than the rates prescribed. B. TIME ALLOWED FOR AGREEMENT TO START The contractor shall commence work in not more than 30 calendar days after the work order has been issued. Work on the project shall start on January 1" 2008 . 14. SPECIAL INFORMATION - SALES TAX The owner qualifies as an exempt agency as defined by the statutes of the State of Texas . The Contractor shall comply with all statutes and rulings of the State Comptroller. 15. INSURANCE The Contractor shall furnish and maintain during the life of the contract adequate Worker's Compensation and Commercial General Liability (Public) Insurance in such amounts as follows: Type of Insurance Amount L Workerman's Compensation As set forth in the Worker's Compensation Act. 2. Commercial General Each Occurrence $500,000 Liability (Public) General Aggregate $1,000,000 ProductsCompfOpsAgg. $1,000,000 The Town of Westlake shall be named as an additional insured on the Commercial General Liability (Public) Insurance Policy furnished by the Contractor. Each insurance policy shall contain a provision requiring that thirty (30) days prior to expiration, cancellation, non -renewal or any material change in coverage, a notice thereof shall be given by certified mail to the Town of Westlake, 3 village circle suite 202, Westlake, Texas 76262. Companies issuing the insurance policies shall have no recourse against the Town for payment of any premiums or assessments for any deductibles which are at the sole responsibility and risk of the Contractor. Certificate of proof that the insurance is in force shall be furnished to the Town. The coverage's provided herein shall be primary and noncontributory with any other insurance maintained by the Town of Westlake, Texas, for its benefit, including self insurance, In the event any insurance policy shown on the Certificate of Insurance has an expiration date that is prior to the completion and final acceptance of the service agreement by the Town of Westlake, the Contractor shall furnish the Town proof of identical continued coverage no later than ten (10) days prior to the expiration date shown on the Certificate of Insurance. The Contractor shall not commence work on any Contract in the Town of Westlake until the Contractor has obtained all the insurance required under this paragraph and such insurance has been approved by the Town. BIDDERS INSTRUCTIONS11 (Must be signed by the Contractor) ATTENTION TO ALL BIDDERS: The Town of Westlake wishes to thank you in advance for bidding on this project. Please be aware of the following requirements for bidding Town of Westlake work. It is important that you read and understand these qualification factors in order to achieve a rapid and smooth completion of the process. All pertinent documents required by law and these instructions must be correctly completed. A successful completion of them, will not only benefit the Town of Westlake, but also you as the contractor, because among other things, the money reserved for the project will be ready to be used in your project and prompt scheduled payment may be made without any further delays. If you are unable to comply with formal requirements or fail to exercise due diligence in completing the required contract forms, the contract may be awarded to the next lowest bidder for the reason time is of the essence in these projects. BASIC FORMS REQUIRED BY THE TOWN OF WESTLAKE THE FOLLOWING FORMS MUST BE COMPLETED BY THE CONTRACTOR AND IT'S INSURANCE COMPANY I . Proposal (to be completed by the contractor) 2. Standard Form of Agreement (to be completed by the contractor) 3. Corporate Acknowledgment; or Single Acknowledgment; or Partnership Acknowledgment NOTE: Which ever is applicable to the contractor, just one must be completed, and shall be notarized. 6. Power of Attorney or Certificate of Authority of Attorney(s) In -Fact (issued by the surety's company) 7. Town of Westlake Certificate of Insurance form (to be completed by the insurance company) S. Indemnification by the Contractor (to be completed by the contractor) REMINDER: (a) All signatures must be originals, (b) Make sure the appropriate forms have been correctly notarized. INDEMNIFICATION BY CONTRACTOR Town shall not be liable or responsible for, and shall be saved and held harmless by Contractor from and against any and all suits, actions, losses, damages, claims, or liability of any character, type, or description, including all expenses of litigation, court costs, and attorney's fees for injury or death to any person, or injury to any property, received or sustained by any person or persons or property, arising out of, or occasioned by, directly or indirectly, the performance of Contractor under this agreement, including claims and damages arising in part from the negligence of Town, without; however, waiving any governmental immunity available to the Town under Texas law and without waiving any defenses of the parties under Texas law. The provisions of this indemnification are solely for the benefit of the parties hereto and not intended to create or grant any rights, contractual or otherwise, to any other person or entity. It is the expressed intent of the parties to this Agreement that the indemnity provided for in this section is an indemnity extended by Contractor to indemnify and protect Town from the consequences of Town's own negligence, provided, however, that the indemnity provided for in this section shall apply only when the negligent act of Town is a contributory cause of the resultant injury, death, or damage, and shall have no application when the negligent act of Town is the sole cause of the resultant injury, death, or damage, unmixed with the legal fault of another person or entity. Contractor further agrees to defend, at its own expense, and on behalf of Town and in the name of Town, any claim or litigation brought in connection with any such injury, death, or damage. The Contractor will secure and maintain Contractual Liability insurance to cover this indemnification agreement that will be primary and noncontributory as to any insurance maintained by the Town for its own benefit, including self-insurance. In addition, Contractor shall obtain and file with Town a Town of Westlake Certificate of Insurance evidencing the required coverage. Company Signature Name (Please Print) L EF�%q' p-1 vz— Title AGREEMENT BETWEEN TOWN AND CONTRACTOR THIS AGREEMENT is dated as of the day of August in the year 2008, by ,and between the Town of Westlake, Texas (hereinafter called OWNER) and 11�%i C �r t tilt _7t �;7 (hereinafter called CONTRACTOR). •s OWNER and CONTRACTOR_ , in consideration of the mutual covenants hereinafter set forth, agree as follows: Article I. WORK, CONTRACTOR shall complete all service as specified or indicated in the Contract Documents. The Work is generally described as follows: JANITORIAL SERVICE AT THE AT THE CIVIC CAMPUS WESTLAKE ACADEMY FROM TOWN OF WESTLAKE Article 2. CONTRACT TIME. 2.1. CONTRACTOR agrees to commence service Monday — Friday. Service may be performed on weekends, holidays, and summers which must be approved by the Town. Article 3. Employee hack ground checks 3.1 CONTRACTOR must provide a completed information form on each employee and subcontractor before they are scheduled to provide services on the civic campus. The back ground check - most meet Senate Bill 9 requirements which include finger printing and a full back ground check. The contractor is reasonable for the full cost of the back -round check. The Town reserves the right to reject any employee the right to work at the civic campus based on the result of it's findings Article 4. CONTRACT PRICE. 4.1. OWNER shall pay CONTRACTOR for completion of the work on a monthly basis in accordance with the Contract Documents in current funds based on the basic schedule of services and Optional Services stated in the proposal. Article 5. PAYMENT PROCEDURES. 5.1 CONTRACTOR shall submit invoice for payment on service completed during the previous month on the first day of the month. CONTRACTOR shall present only one invoice for payment each month. Invoice for payment will be processed by OWNER shall make payment to CONTRACTOR within thirty (30) days of the date of the invoice. Article G. INTEREST. b.1 All moneys not paid when due shall bear interest at the maximum rate allowed by law at the place of the project. Article 7. CONTRACTOR'S REPRESENTIONS. 7.1 In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: 7.2 CONTRACTOR has familiarized itself with the nature and extent of the Contract Documents, work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance or furnishing of the work. 7.3 CONTRACTOR binds itself to use such materials and so construct the work that it will remain in good repair and condition far and during the period of one (l) years agreement 7.4 To the fullest extent permitted by laws and Regulations, CONTRACTOR shall indemnify and hold harmless OWNER and their consultants, agents and employees from and against all claims, damages, losses and expenses, direct, indirect or consequential (including but not limited to fees and charges of management, staff, attorneys and other professionals and court and arbitration costs) arising out of or resulting from the performance of work, provided that any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting there fi-om and (b ) is caused in whole or in part by any negligent act or omission of CONTRACTOR, and Subcontractor, any person or organization directly or indirectly employed by any of them to perform or furnish any of the work or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder or arises by or is imposed by Laws and Regulations regardless of the negligence of any such party. 7.5 1n any and all claims against OWNER or any of their consultants, agents or employees by any employee of CONTRACTOR, any Subcontractor, any person or organization directly or indirectly employed by any of them to perform or furnish any of the work or anyone for whose acts any of them may be liable, the indemnification obligation under paragraph 7.3 shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for CONTRACTOR or any such Subcontractor or other person or organization under workers' or workmen's compensation acts, disability benefit acts or other employee benefit acts. Article S. Contract Documents The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR concerning the work consist of the following; 4 8.[. Bid Proposal 8.2 Instructions 8.3 This Agreement 8.4 Basic Schedule of services $.5 Optional Service. There are no Contract Documents other than those listed above in this Article 8. Article 9. TERMINATION 9.1 Either OWNER or CONTRACTOR may terminate this Contract, with or without cause, by giving the other thirty (30) days written notice. Article 10. MISCELLANEOUS. 10.1. No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound, and specifically but without limitation moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment µill release or discharge the assignor from any duty or responsibility under the Contract Documents. 102OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect of all covenants, agreements and obligations contained in the Contract Documents. IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed three copies of the Agreement. Three counterparts have been delivered to OWNER, and one counterpart each has been delivered to CONTRACTOR. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR on their behalf This agreement will be effective on the /t' /1 day of August, 2008. OWNER: Town of Westlake, Texas By: -14 - zc Tom Brymer, T ATTEST: Kim Sutter, Town Secretary Address for giving notices: 3 Village Circle Suite 202 Westlake, Texas 76262 Notary Public, Smote of Texas MY COMmission Expires: AIIIAW 7. 2009 o'D M CONTRACTOR: Address for giving notices: List name of person to whose attention notices are to be sent: (If CONTRACTOR is a Corporation, attach evidence of authority to sign. ) Section 8.4 Specific: PROJECT SCOPE CLEANING SERVICE AT THE CIVIL CAMPUS WESTLAKE ACADEMY The Westlake Academy opened in 2003 with grades I" through 6'h and has added a grade each year following, until the 12'h grade. The campus includes three stand alone buildings which include 29 classrooms, administration offices, restrooms, library, breakout area, performance hall, dinning and kitchen area, locker rooms and gym for a total of 53,000 square feet. The academy interior includes wood, VCT, carper and tile flooring. The hallways are lined with wooden lockers and carpet flooring. The town will add a 13,400 sq. ft. Performing Arts and Science Center , scheduled to open in the Spring of 2009. The new building will include a black box, art room, science labs and office space. Contract: The Town will use its standard bidding procedures to select the contractor. The Town's designated Project Manager will be Mr. Troy Meyer, Director of Facilities (817-490- 5735). Contractor's insurance coverage limits will be set by the Town. Timetable: The contact is to be awarded by August 2008. Bidding will occur in July 2008, with a start date of August 4". Contractor will update and provide Town with MSDS on all products used on campus. 2. Three card keys and keys will be issued to the contractor, If cards or keys are lost, the contractor must pay the cost of replacement. 3. Contractor may not bring any unimproved workers or guests by the town which include but are not limited to children, friends and family members on campus. There is NO Smoking on school grounds. Contractor will meet with the Town representative twice a month to review services. QRQ CERTIFICATE OF LIABILI' PRODUCER (214)528-3435 FAX (214)522-0311 MADELEY & COMPANY 3131 TURTLE CREEK BLVD., SUITE 222 DALLAS, TX 75219 CMERTOWMADELEY.COM INSURED V V SERVICES, LP dba PIVOT BUILDING SERVICES, LLC 607 W. DALLAS ROAD, SUITE 1000 GRAPEVINE, TX 76051 DATE (MMfDWYYYY) TY INSURANCE 1 08/01/2008 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC 0 INSURERA-" HARTFORD LLOYDS INS CO 38253 INSURER& HARTFORD UNDERWRITERS INS CO 30104 INSURER C: HARTFORD CASUALTY INS CO 29424 INSURER D' INSURER E' _ V NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LICY EXPIRATION POLICY EFFECTIVE PODATE LIMITS DD' TYPE OF INSURANC€ POLICY NUMBER CUMIDD= 46SBAIE5405 10/01/2007 10/01/2008 EACH OCCURRENCE $ 1,000,0OQ GENERAL LIABILITY DAMAGE TORENTED $ 300,OOX rlNSR COMMERCIAL GENERAL LIABILITY $ 'CIAIMS 10 OPERSONAL8 MADE OCCUR MED FXP (Any one person) ADV INJURY 5 1,000,0 GENERAL AGGREGATE $ Z'000100( PRODUCTS - COUP/OP AC,G $ Z.00010 GEN'L AGGREGATE LIMIT APPLIES PER: POLICYFX JECf: LOC AUTOMOBILE LIABILITY 46UECK30667 10/01/2007 10/01/2008 COMBINED SINGLE LIMIT $ (Ea accident) 1,000,00 X ANY AUTO ALL OWNED AUTOS BODILY INJURY $ (Per Pelson) SCHEDULED AUTOS B X HIRED AUTOS BODILY INJURY $ (Per accident) X NON -OWNED AUTOS PROPERTY DAMAGE $ (Per accident) - AUTO ONLY - EA ACCIDENT 1 $ GARAGE LIABILITY EA ACC $ ANY AUTO IT� OTHER THAN AUTO ONLY: AGG $ 46SBAIEE5405 10/01/2007 10/01/2008 EACH OCCURRENCE $ 5,000,0 EXCESSRIMBRELLALIABILITY X MADE © AGGREGATE $ 5,000,00( OCCUR CLAIMS $ A $ DEDUCTIBLE X RETENTION $ 10,00C$ 46WECRW4897 30/01/2007 10%01/2008 X wcSrATU- OIH- WORKERS COMPENSATION AND EMPLOYERS" LIABILITY E -L_ EACH ACCIDENT $ 1 , 000, 0 C ANY PROPRIETOWPARTNERIEXECUTIVE E.L_ DISEASE -EA EMPLOYEE $ 1,000, 0 OFFICERIMEMBER EXCLUDED? II yes, describe under E.L. DISEASE - POLICY LIMIT $ 1,000,00( SPECIAL PROVISIONS Wow 46BSBET0120 08/22/2007 10/01/2008 LIMIT: 100,000 'ARTY FIDELITY C gD DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT SPECIAL PROVISIONS THE TOWN OF WESTLAKE IS NAMED AS AN ADDITIONAL INSURED ON THE GENERAL LIABILITY - TOWN OF WESTLAKE 3 VILLAGE CIRCLE, SUITE 202 WESTLAKE, TX 76262 ACORD 25 (2001108) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHOR7ED REPRESENTATIVE // l . Bob Madeley/BALEEN 6 ©ACORD CORPORATION 1988 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001108)