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HomeMy WebLinkAboutRes 08-45 Approving Amendments to the Personnel ManualTOWN OF WESTLAKE RESOLUTION NO. 08-45 APPROVING AMENDMENTS TO THE TOWN OF WESTLAKE PERSONNEL MANUAL. WHEREAS, the Town of Westlake recognizes that ongoing updates to the Town's personnel manual are necessary to ensure best practices; and, WHEREAS, the Town of Westlake realizes that updates and refinements to our standardized personnel policies and procedures are an ongoing and necessary practice; and, WHEREAS, the goal of the Town of Westlake is to provide policies and benefits that are competitive to surrounding cities; and, WHEREAS, the Town of Westlake desires is to provide employees with a personnel manual that reflects the goals and vision of the Town's leaders; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE: SECTION 1. That the Town of Westlake Board of Aldermen does hereby approve the proposed policy amendments, attached as Exhibit "A", and their inclusion into the Town of Westlake Personnel Manual. SECTION 2. That this Resolution shall become effective upon the date of its passage. PASSED AND APPROVED ON THIS 14TH DAY OF JULY 2008. ATTEST: i 1 Sutter, tRMC, Town Secretary APPROVED AS TO FORM: L. StantoiL.-iwrk, Tp4n Attorney Laura Wheat, Mayor Thomas Brymer, on anager EXHIBIT "A" TOWN OF WESTLAKE PERSONNEL MANUAL RECOMMENDED CHANGES DRESS GODS The Town of Westlake is a public "service" organization; most employees are in constant contact with the public, citizens, out-of-town guests, potential residents, the business and professional community, etc. Employees are expected to dress in a manner that is appropriate to a business environment and their specific positions that will represent pride in the Town of Westlake and the citizens they serve. In accordance with department/division standards, or work environment, employees shall maintain a neat, clean, pressed and well- groomed appearance, including clothing that fits properly. Certain departments may be required to wear a specific uniform, Uniforms will be provided to Department of Public Safety (DPS) personnel and the Marshal's Office. Public Works and Maintenance personnel are permitted to wear jeans. Office personnel are expected to wear business casual attire at all times. The appropriate dress for men is slacks 1 khakis, dress pullovers, or a button down shirt. Ties are optional, but should be worn when representing the Town at public meetings or Town functions, unless otherwise notified. Acceptable attire for women is dress slacks 1 khakis, blouses, skirts, and pant suits. 'Tennis shoes or flip-flops are not acceptable unless approved in advance by the Town Manager. The Town observes a "Summer Casual" period each year during the warmest summer months. The tenure of the Summer Casual period is from May 1St through September 30tH During this timeframe, employees may select to wear more casual attire for personal comfort. For all employees, Polo shirts and other short -sleeved items may be worn with khakis or slacks. Thera is he GF9Vi6:^n fLr ieaRS cr teccis c"cLc Fcr 44ffirR ''pmApnal Office personnel will be also be permitted to participate in "casual Fridays". During casual Fridays, office personnel will be permitted to substitute jeans for slacks 1 khakis. Jeans should be clean and free from holes, tears, or lettering, and should not compromise the standards of a professional business environment. This policy will not affect the standards required for shirts, pullovers, blouses, or footwear. Employees who are required to wear specific uniforms are exempted from this policy. In certain instances, there will be -Fridays when business dress will be the appropriate attire. This may include occasions when an employee's_ schedule involves meetings or presentations with members of the public or non -city personnel. Employees may choose to dress in business attire every day„ if they prefer. This policy may be revised or eliminated by the Town Manager at any time. VACATION BENEFITS Regular employees completing six (6) months of service will have one (1) week of vacation placed in their vacation bank. This vacation is actually earned between 6 and 12 months of service. For the convenience of the employee, this one week of vacation will be available for the employee to use at the beginning of the eligible period. andmust be used before the employee's first (!` ') aRRWeFsaFy date. if the vaeation FemaiRG 61Rused at that time, it will be DPS Personnel accrue three (3) shifts of vacation after completing six (6) months of service. On the employee's first anniversary date, the employee will be given an additional five (5) shifts of vacation. DIPS peFS .noel may hank up to two (2) yeaFs of aeGFued sr.-.eatien in theiF vacation hank Although earned vacation time accrues throughout the year, the full annual amount is made available to each employee at the beginning of the year. All employees may carryover one (1) year of accrued, earned vacation on their anniversary date. Vacation banks may have a maximum balance of two (2) years of available vacation. As vacation time is added to the employee's bank on their anniversary date any unused vacation above thishemaximum amount will be forfeited by the employee unless mandatory work schedules prevent any vacation from being taken. If an employee terminates employment having used more vacation leave than what has earned for the lea , the cost of those unearned leave days will be taken from the final pay- check at the employee's normal hourly rate. All regular part-time employees who move to regular full-time employment status shall earn vacation accruals according to the same schedule as any other new full-time employee. Vacation that is earned and unused upon termination is payable at the employee's regular hourly rate. Oomtrmunity Sick Leave BaRIqProgram The purpose of the Town of Westlake Community Sick Leave Ban Program is to provide additional sick leave days to members of the kemployees in the event of catastrophic illness, surgery, or temporary disability due to an injury. Days may be requestedfry Bank only after the,,,ember—employee has exhausted all accumulated sick, vacation, and personal leave as well as any comp time banked by non-exempt employees. Employees Washing 4n inin the Bank dGRate gain or mere days of siek_leave each ralenrlor yeaF +r wr rrr r.J. aa+ wu u the Bank vvr rcaav arra yr mere rvr a. aaury va ur Should there be a catastrophic illness or injury of the member, or of a person in the member's immediate family (as defined in the policy), necessitating the need for additional days after all accumulated sick leave, personal, vacation and comp time days (if applicable) have been used, the member may submit a request for days from the l apAto the Human Resources Department. Members of the Bank are eligible to apply fa; -a r �a i ;ar„ of ten days ys per nnle Rdar yeap Pregnancy and maternity leave will be covered by the Bank only in the event that a catastrophic illness or injury occurs due to complications. The Human Resources Department will solicit the donation of sick days from other Town employees. Days which have been donated by will then be made available to the employee. The identities all employees will remain confidential. The Community Sick Leave Policy document shall govern all procedures of the program and will be distributed to all employees upon hire. Copies of this policy are also available in the Human Resources Department. and will be distFibuted to all empleyees, annually duFiRg thee open enrGllmen4 nerinri