HomeMy WebLinkAboutRes 08-45 Approving Amendments to the Personnel ManualTOWN OF WESTLAKE
RESOLUTION NO. 08-45
APPROVING AMENDMENTS TO THE TOWN OF WESTLAKE PERSONNEL
MANUAL.
WHEREAS, the Town of Westlake recognizes that ongoing updates to the
Town's personnel manual are necessary to ensure best practices; and,
WHEREAS, the Town of Westlake realizes that updates and refinements to our
standardized personnel policies and procedures are an ongoing and necessary practice;
and,
WHEREAS, the goal of the Town of Westlake is to provide policies and benefits
that are competitive to surrounding cities; and,
WHEREAS, the Town of Westlake desires is to provide employees with a
personnel manual that reflects the goals and vision of the Town's leaders;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF
THE TOWN OF WESTLAKE:
SECTION 1. That the Town of Westlake Board of Aldermen does hereby
approve the proposed policy amendments, attached as Exhibit "A", and their inclusion
into the Town of Westlake Personnel Manual.
SECTION 2. That this Resolution shall become effective upon the date of its
passage.
PASSED AND APPROVED ON THIS 14TH DAY OF JULY 2008.
ATTEST:
i 1 Sutter, tRMC, Town Secretary
APPROVED AS TO FORM:
L. StantoiL.-iwrk, Tp4n Attorney
Laura Wheat, Mayor
Thomas Brymer, on anager
EXHIBIT "A"
TOWN OF WESTLAKE PERSONNEL MANUAL
RECOMMENDED CHANGES
DRESS GODS
The Town of Westlake is a public "service" organization; most employees are in constant
contact with the public, citizens, out-of-town guests, potential residents, the business and
professional community, etc. Employees are expected to dress in a manner that is
appropriate to a business environment and their specific positions that will represent pride in
the Town of Westlake and the citizens they serve. In accordance with department/division
standards, or work environment, employees shall maintain a neat, clean, pressed and well-
groomed appearance, including clothing that fits properly.
Certain departments may be required to wear a specific uniform, Uniforms will be provided
to Department of Public Safety (DPS) personnel and the Marshal's Office. Public Works and
Maintenance personnel are permitted to wear jeans.
Office personnel are expected to wear business casual attire at all times. The appropriate
dress for men is slacks 1 khakis, dress pullovers, or a button down shirt. Ties are optional,
but should be worn when representing the Town at public meetings or Town functions,
unless otherwise notified. Acceptable attire for women is dress slacks 1 khakis, blouses,
skirts, and pant suits. 'Tennis shoes or flip-flops are not acceptable unless approved
in advance by the Town Manager.
The Town observes a "Summer Casual" period each year during the warmest summer
months. The tenure of the Summer Casual period is from May 1St through September 30tH
During this timeframe, employees may select to wear more casual attire for personal
comfort. For all employees, Polo shirts and other short -sleeved items may be worn with
khakis or slacks. Thera is he GF9Vi6:^n fLr ieaRS cr teccis c"cLc Fcr 44ffirR ''pmApnal
Office personnel will be also be permitted to participate in "casual Fridays". During casual
Fridays, office personnel will be permitted to substitute jeans for slacks 1 khakis. Jeans
should be clean and free from holes, tears, or lettering, and should not compromise the
standards of a professional business environment. This policy will not affect the standards
required for shirts, pullovers, blouses, or footwear.
Employees who are required to wear specific uniforms are exempted from this policy.
In certain instances, there will be -Fridays when business dress will be the appropriate attire.
This may include occasions when an employee's_ schedule involves meetings or
presentations with members of the public or non -city personnel. Employees may choose to
dress in business attire every day„ if they prefer.
This policy may be revised or eliminated by the Town Manager at any time.
VACATION BENEFITS
Regular employees completing six (6) months of service will have one (1) week of vacation
placed in their vacation bank. This vacation is actually earned between 6 and 12 months of
service. For the convenience of the employee, this one week of vacation will be available
for the employee to use at the beginning of the eligible period. andmust be used before the
employee's first (!` ') aRRWeFsaFy date. if the vaeation FemaiRG 61Rused at that time, it will be
DPS Personnel accrue three (3) shifts of vacation after completing six (6) months of service.
On the employee's first anniversary date, the employee will be given an additional five (5)
shifts of vacation. DIPS peFS .noel may hank up to two
(2) yeaFs of aeGFued sr.-.eatien in theiF
vacation hank
Although earned vacation time accrues throughout the year, the full annual amount is made
available to each employee at the beginning of the year.
All employees may carryover one (1) year of accrued, earned vacation on their anniversary
date. Vacation banks may have a maximum balance of two (2) years of available vacation.
As vacation time is added to the employee's bank on their anniversary date any unused
vacation above thishemaximum amount will be forfeited by the employee unless
mandatory work schedules prevent any vacation from being taken.
If an employee terminates employment having used more vacation leave than what has
earned for the lea , the cost of those unearned leave days will be taken from the final pay-
check at the employee's normal hourly rate.
All regular part-time employees who move to regular full-time employment status shall earn
vacation accruals according to the same schedule as any other new full-time employee.
Vacation that is earned and unused upon termination is payable at the employee's regular
hourly rate.
Oomtrmunity Sick Leave BaRIqProgram
The purpose of the Town of Westlake Community Sick Leave Ban Program is to provide
additional sick leave days to members of the kemployees in the event of catastrophic
illness, surgery, or temporary disability due to an injury. Days may be requestedfry
Bank only after the,,,ember—employee has exhausted all accumulated sick, vacation, and
personal leave as well as any comp time banked by non-exempt employees. Employees
Washing 4n inin the Bank dGRate gain or mere days of siek_leave each ralenrlor yeaF
+r wr rrr r.J. aa+ wu u the Bank vvr rcaav arra yr mere rvr a. aaury va ur
Should there be a catastrophic illness or injury of the member, or of a person in the
member's immediate family (as defined in the policy), necessitating the need for additional
days after all accumulated sick leave, personal, vacation and comp time days (if applicable)
have been used, the member may submit a request for days from the l apAto the Human
Resources Department. Members of the Bank are eligible to apply fa; -a r �a i ;ar„ of ten
days ys per nnle Rdar yeap Pregnancy and maternity leave will be covered by the Bank only in
the event that a catastrophic illness or injury occurs due to complications.
The Human Resources Department will solicit the donation of sick days from other Town
employees. Days which have been donated by will then be made available to the
employee. The identities all employees will remain confidential.
The Community Sick Leave Policy document shall govern all procedures of the program and
will be distributed to all employees upon hire. Copies of this policy are also available in the
Human Resources Department. and will be distFibuted to all empleyees, annually duFiRg thee
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