HomeMy WebLinkAbout12-16-19 TC Min T H E T 0 W N O F
WESTLAKE
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
December 16, 2019
PRESENT: Mayor Laura Wheat and Council Members Carol Langdon, Greg Goble, Michael
Barrett, and Rick Rennhack.
ABSENT: Alesa Belvedere
OTHERS PRESENT: Town Manager Amanda DeGan, Deputy Town Manager Noah
Simon, Assistant Town Manager Jarrod Greenwood, Attorney
Matthew Butler, Communications Manager Jon Sasser, Director of
Information Technology Jason Power, Director of Facilities &
Public Works Troy Meyer, Director of Human Resources &
Administrative Services Todd Wood, Director of Planning and
Development Ron Ruthven, Building Official Pat Cooke, Planning
and Development Technician Nick Ford, Public Works Assistant
Dianna Orender, Accounting Technician Marlene Rutledge,
Municipal Court Administrator Jeanie Roumell, Public Works
Superintendent Kory Kittrell, Fire Chief Richard Whitten, and
Deputy Fire Chief John Ard.
Work Session
1. CALL TO ORDER
Mayor Wheat called the meeting to order at 5:26 p.m.
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2. CITIZEN COMMENTS
Heather Camille Clark with the U.S. Census Bureau shared with the Council that there
were numerous job opportunities available with the upcoming census. These positions
ranged from office clerical to census takers, with wages averaging approximately $20.00
per hour. Ms. Clark works from the census office located at 2036 N. Hwy. 360, Grand
Prairie, Texas 75050.
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR
MEETING AGENDA.
No additional review provided.
4. DISCUSSION ITEMS
a. Presentation and discussion regarding updating court fees per new legislation.
Town Attorney Matthew Butler provided a brief overview of an additional $14.00
court fee that would be added to citations processed through the municipal court
as a result of new state legislation, Senate Bill 346.
b. Presentation and discussion regarding adopting 2020 Meeting Calendar.
Town Manager DeGan provided a brief explanation to Council of the proposed
2020 Meeting Calendar.
c. Standing Item: Presentation and discussion of development projects.
Director Ruthven and Building Official Cooke provided an update of several
projects within the town.
Entrada: Some of the Planning & Zoning Commissioners visited the tower,site to
view and give feedback regarding the stone coat panels. Staff and
Commissioners agree that the panels did meet expectations. The builders plan
to add additional panels to get a better idea of how the transition from stone to
stone coat panels and how the windows will look on the tower. The builder has
been updated with the Commission and staffs feedback, and they are working to
address the issues. They are currently having difficulties replicating the panels
that are already installed. Additional delays in the tower completion are due to
weather, lack of contract workers allocated to the project, and the concerns
regarding panel aesthetics. Town Staff has explained to the contractors that the
town will not continue to renew their permits, specifically the permits for the
retail corner. The current permits expire at the end of January 2020. Production
times are expected to improve, as Ralph Bush has recently been appointed the
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project manager for the retail corner site. The parking garage is ready for the
erectors to put up the structure. The contractor is aware that their permit for
the garage will not be renewed when it expires in February 2020. When the
structure installation begins it should take approximately 8 weeks to complete.
In addition to Starbucks, there are two other businesses that have submitted
Tenant Improvement Permits for the retail corner. Restaurant A is ready for
Tenant Improvements, but staff has not yet received the permit.
Schwab: A new traffic signal is expected to be installed within the next week.
The Knolls: Road work continues within the development. Staff will meet with
the developer to communicate the Town's expectations of the project, as
residential construction is expected to begin in the very near future.
Spencer Ranch: No new information was provided, as the landscape plan has
not yet been submitted.
S. EXECUTIVE SESSION
Council did not convene into executive session.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087 Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1) for the
following:
- Entrada
- Front 44
b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Cause No. 236-304811-18 - Builder Recovery Services, LLC v The
Town of Westlake
c. Section 551.074(a)(1): Deliberation Regarding Personnel Matters — to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee:
- Town Manager evaluation
d. Section 551.071(2) — Consultation with City Attorney on a matter in which the
duty of the attorney to the governmental body under the Texas Disciplinary
Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this
chapter: Resolution No. 00-19, a Contract with Hillwood Development
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Corporation Concerning the Design Engineering and Construction of the West
Side Pump Station and the Dove Road Waterline.
e. Section 552.072 Deliberation Regarding the purchase, sale, lease, or exchange of
real property regarding Highway 114 easements at Lot 1R1-1, Block 2 of the
Westlake/Southlake Park Addition No. 1 to the Town of Westlake in Tarrant
County, Texas.
6. RECONVENE MEETING
7. COUNCIL RECAP / STAFF DIRECTION
No recap/staff direction provided.
Regular Session will begin immediately following the work session
1. CALL TO ORDER
Mayor Wheat called the regular session to order a 6:27 p.m.
2. ITEMS OF COMMUNITY INTEREST
Communications Manager Jon Sasser shared the positive feedback he had received from
many sources regarding the 2019 Westlake Tree Lighting Event.
3. CONSENT AGENDA
a. Consider approval of the minutes from the meeting on December 2, 2019.
b. Consider approval of Ordinance 902, Amending Chapter 30, Courts, Article II,
Municipal Court by repealing Section 30-41, Amending and replacing Division 2,
repealing Division 3, and amending Sections 30-38 & 30-40; providing a
cumulative clause; providing a severability clause; providing a savings clause; and
establishing an effective date.
c. Consider approval of Resolution 19-41, Adopting the 2020 Meeting Schedule of
the Town Council, Board of Trustees, and Planning and Zoning Commission.
d. Consider approval of Resolution 19-42, Authorizing the Town Manager to enter
into an agreement with Best Facility to provide janitorial services at the Westlake
Academy Campus and Westlake Fire-EMS Station No. 1.
e. Consider approval of Resolution 19-43, Amending an authorized signer on the
Town of Westlake Insurance Trust Account with First Financial Bank.
f. Consider approval of Resolution 19-44, Amending Resolution 19-29 an Interlocal
Agreement with Tarrant County for the reconstruction of Roanoke Road, Pearson
Road and the Westlake maintenance building parking lot, authorizing the Town
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Manager to execute the agreement and authorizing town staff to make funding
changes not to exceed $25,000 on this project.
MOTION: Council Member Rennhack made a motion to approve the consent
agenda. Council Member Barrett seconded the motion. The motion
carried by a vote of 4-0.
4. CONDUCT A PUBLIC HEARING AND CONSIDER AN ORDINANCE 903 AMENDING
ORDINANCE 865; APPROVING A SITE PLAN AMENDMENT FOR LOTS 3 AND 4,
BLOCK 2, WESTLAKE/SOUTH LAKE PARK ADDITION NUMBER ONE; PROVIDING
FOR A SEVERABILITY CLAUSE; PROVIDING FOR A SAVINGS CLAUSE;
PROVIDING FOR A PENALTY CLAUSE; AND PROVIDING FOR AN EFFECTIVE
DATE.
Director Ruthven explained that this is an amendment to the ordinance approving the
Solana Plaza parking lot expansion. The developer is asking to make additional
improvements to the Fountain Plaza area by adding additional seating, a covered pavilion,
and other items that would bring the area up-to-date and more useable. The Planning &
Zoning Commission and Town Staff both recommend approval.
Michael Averitt, Delineator Design, provided the Council with a presentation showcasing
how they plan to update the site while preserving the original design at the same time.
The architects are looking to bring more openness and permeability to the site and
combine it with defining spaces and open views. Mr. Averitt and his team are looking to
create a more activated void. They plan on tying the internal and exterior cloisters with a
lawn mall and a focal point in the middle. There will be much more useable space and
pavilion spaces for more useable to restaurant tenants and other tenants. Architects are
wanting to remove some of the paving in the courtyard and replace it with grassy areas to
reintroduce more greenery to the space. The Council questioned whether the root
systems of the large oak trees would be disturbed, and Mr. Averitt assured Council it
would not be disrupted. Council made inquiries to the height of the proposed wall in the
landscaping design. The developer is looking to create more of a central lawn feature that
would be ideal for events and for allowing children to play.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Goble made a motion to approve Ordinance 903.
Council Member Langdon seconded the motion. The motion carried by
a vote of 4-0.
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5. CONSIDER APPROVAL OF ORDINANCE 904 AMENDING AND ESTABLISHING A
NEW WATER AND WASTEWATER RATE AND FEE SCHEDULE; REPEALING
ORDINANCE 815 IN ITS ENTIRETY; PROVIDING A PENALTY; PROVIDING A
CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND ESTABLISHING AN
EFFECTIVE DATE.
Director Meyer and Assistant Town Manager Greenwood answered questions from the
Council regarding the historical increases in water and sewer rates. It was confirmed that
other cities are experiencing similar increases in cost, although the impact to Westlake is
higher due to a smaller customer base. The Council was interested in finding proactive
ways to mitigate impacts to customer's bills due to water leaks occurring within the Town.
MOTION: Council Member Rennhack made a motion to approve Ordinance
904. Council Member Goble seconded the motion. The motion carried
by a vote of 4-0.
6. EXECUTIVE SESSION
Council convened into executive session at 7:27 p.m.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087 Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1) for the
following:
- Entrada
- Front 44
b. Section 551.071 Consultation with Attorney— to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Cause No. 236-304811-18 - Builder Recovery Services, LLC v The
Town of Westlake
c. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee:
- Town Manager evaluation
d. Section 551.071(2) Consultation with City Attorney — on a matter in which the
duty of the attorney to the governmental body under the Texas Disciplinary
Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this
Town Council Minutes
12/16/19
Page 6 of 7
chapter: Resolution No. 00-19, a Contract with Hillwood Development
Corporation Concerning the Design Engineering and Construction of the West
Side Pump Station and the Dove Road Waterline.
e. Section 552.072 Deliberation Regarding the purchase, sale, lease, or exchange of
real property regarding Highway 114 easements at Lot 1R1-1, Block 2 of the
Westlake/Southlake Park Addition No. 1 to the Town of Westlake in Tarrant
County, Texas
7. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 8:03 p.m.
8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
No action was taken.
9. FUTURE AGENDA ITEMS
No discussion ensued.
10. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Rennhack made a motion to adjourn the meeting.
Council Member Barrett seconded the motion. The motion carried
by a vote of 4-0.
Mayor Wheat adjourned the meeting at 8:03 p.m.
APPROVED BY THE TOWN COUNCIL ON JANUARY 27, 2020.
ATTEST: kxe-'�
Laur Wheat, Mayor
Tanya Mor s, Assistant to the Town Secretary
I
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