HomeMy WebLinkAbout12-02-19 BOT Min f �
WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
December 2, 2019
PRESENT: President Laura Wheat and Trustees: Alesa Belvedere, Carol Langdon, Greg
Goble, and Rick Rennhack
ABSENT: Michael Barrett
OTHERS PRESENT: Deputy Town Manager Noah Simon, Assistant Town Manager
Jarrod Greenwood, Assistant to the Town Secretary Tanya
Morris, Attorney Matthew Butler, Dr. Mechelle Bryson, PYP
Principal Rod Harding, PYP Assistant Principal Beckie Paquin,
Secondary Principal Stacy Stoyanoff, Secondary Assistant
Principal Jennifer Furnish, Communications Manager Jon Sasser,
Director of Information Technology Jason Power, Director of
Facilities & Public Works Troy Meyer, Finance Director Debbie
Piper, Accounting Clerk Marlene Rutledge, Fire Chief Richard
Whitten, and WA Foundation Executive Director Dr. Shelly Myers.
Work Session
1. CALL TO ORDER
President Wheat called the work session to order at 5:00 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the Pledge of Allegiance to the United States and Texas flags.
3. CITIZEN COMMENTS
No one addressed the Board.
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4. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
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No additional discussion.
S. DISCUSSION ITEMS
a. Presentation and discussion of the FY 2018-2019 annual audit report from Weaver
and Tidwell, L.L.P.
No additional discussion.
b. Presentation and discussion of the 2020-2021 Academic Calendar.
Dr. Bryson and Mrs. Furnish provided a presentation and overview of the Academic
Calendar.
Discussion ensued regarding the date and location of Commencement, the new
process of creating the Academic Calendar, and the dates of Spring Break.
c. Presentation and discussion of the PYP Math Night.
Dr. Bryson and Mr. Harding provided a presentation and overview of the item.
Discussion ensued regarding number participating parents and students, frequency of
event, variety and addition of games from year to year, enhancement of resources at
the game night and in the classrooms, the Foundations role in game night, and the
atmosphere of the event making Math fun.
d. Presentation and discussion on School Safety and Security Committee and other
Senate Bill 11 Legislative Mandates.
Dr. Bryson and Director Meyer provided a presentation and overview of the item.
Discussion ensued regarding the requirement of members for the Safety and Security
Committee. Greg Goble agreed to be the Board of Trustees member to join the
Safety and Security Committee. Mayor Wheat questioned procedures during a school
lockdown. Discussion ensued regarding the amount of time spent preparing and
training for Threat Assessment, State funding availability for school safety, guidelines
for cell phone use during an emergency situation, parent and student education for
emergency school situations, frequency of updates to parents during an emergency,
success from preparation and training in other schools, and how the training effects
the mindset to better prepare for situations outside of a school setting as well.
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6. BOARD RECAP / STAFF DIRECTION
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The number of fire drills required and educating parents in emergency situations.
Regular Session will begin immediately following the work session
1. CALL TO ORDER
President Wheat called the regular session to order at 6:06 p.m.
2. ITEMS OF COMMUNITY INTEREST
Mr. Sasser provided an overview of the upcoming events.
Discussion ensued regarding updating parents, residents, etc. that all are welcome to
join
3. CONSENT AGENDA
a. Consider approval of the minutes from the meeting on November 4, 2019.
b. Consider approval of Resolution 19-19, Approving the Fiscal Year 2018-2019
annual audit report from Weaver and Tidwell, L.L.P.
c. Consider approval of Resolution 19-20, Approving the 2020-2021 Academic
Calendar.
MOTION: Trustee Goble made a motion to approve items a and c of
consent agenda. Trustee Langdon seconded the motion. The
motion carried by a vote of 5-0.
Item b was removed from the consent agenda.
4. PUBLIC HEARING AND DISCUSSION CHARTER FIRST 2018 RATING BASED ON
SCHOOL YEAR 2017-2018 DATA AND ANNUAL FINANCIAL MANAGEMENT
REPORT.
Director Piper provided an overview of the item.
President Wheat opened the public hearing.
No one addressed the Board.
President Wheat closed the public hearing.
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S. FUTURE AGENDA ITEMS
No future agenda items.
6. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a motion to
adjourn the meeting.
MOTION: Trustee Belvedere made a motion to adjourn the meeting.
Trustee Rennhack seconded the motion. The motion carried by
a vote of 5-0.
President Wheat adjourned the regular session at 6:13 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON FEBRUARY 3, 2020.
ATTEST:
Tanya Morr , Assistant to the Town Secretary Laura Wheat, President
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