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HomeMy WebLinkAbout11-19-19 PZ Min i T H E T 0 W N O F W ESTLAKE MINUTES OF THE TOWN OF WESTLAKE, TEXAS PLANNING AND ZONING COMMISSION MEETING November 19, 2019 PRESENT: Commission Chairman Tim Brittan and Commissioners Michelle Lee, Liz Garvin, Brad Swearingen, Kim Morris, and Sharon Sanden Mayor Laura Wheat and Council Members Carol Langdon, Rick Rennhack, Alesa Belvedere, Michael Barrett, and Greg Goble ABSENT: Commissioner Ken Kraska OTHERS PRESENT: Town Manager Amanda DeGan, Assistant Town Manager Jarrod Greenwood, Assistant to the Town Secretary Tanya Morris, Director of Planning & Development Ron Ruthven, Development Coordinator Nick Ford, Finance Director Debbie Piper, Director of Facilities & Public Works Troy Meyer, Director of Communications Ginger Awtry, Communications Manager Jon Sasser, Fire Chief Richard Whitten, Deputy Fire Chief John Ard, and Director of Information Technology Jason Power Joint Work Session with the Town Council 1. CALL TO ORDER—TOWN COUNCIL Mayor Wheat called the joint work session to order at 5:02 p.m. i P&Z Minutes 11/19/19 Page 1 of 4 2. CALL TO ORDER— PLANNING AND ZONING COMMISSION Chairman Brittan called the joint work session to order at 5:02 p.m. 3. PLEDGE OF ALLEGIANCE Mayor Wheat led the Pledge of Allegiance to the United States and Texas flags. 4. CITIZEN COMMENTS: This is an opportunity for citizens to address the Council on any matter whether it is posted on the agenda or not. Any person desiring to make a public comment must first be recognized by the presiding officer, and sign in at the podium with their name and address. Individual citizen comments are normally limited to three (3) minutes; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Council cannot by law take action nor have any discussion or deliberations on any presentation made to the Council at this time concerning an item not listed on the agenda.The Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. No one addressed the Council nor Commission. S. DISCUSSION ITEMS a. Presentation and discussion of Development/Communication Team and development service delivery Town Manager DeGan gave a presentation and overview of the item. No additional discussion was necessary. b. Presentation and discussion of the mixed-use tour sites from Colorado, Virginia, Maryland, and D.C. Town Manager DeGan gave a presentation and overview of the item. Discussion ensued regarding the Charles Schwab campus in Colorado, the number of Schwab employees living in the surrounding areas, and the amount of available parking on the campus. Discussions continued regarding nearby demographics, amenities, fitness and child care facilities, and types of living spaces. The Council asked if there were concerns regarding employees not living in the nearby options and the lack of cohesiveness of the surrounding neighborhoods in Colorado. Council questioned the possibility of Schwab employees living in Westlake and design standards of the Colorado campus verses what Westlake could expect. P&Z Minutes 11/19/19 Page 2 of 4 Council also asked staff about the Schwab expectations for nearby available housing. Discussion moved onto available parking in the mixed-use development at The Village at Shirlington, in Virginia. Discussions continued regarding available mass transportation (bus and rail) to the three developments that staff presented. Inquiries were made about the status of Town Homes and mixed-use developments in in cities surrounding Westlake. Other topics of interest included the possibility of restaurants coming and going frequently in mixed-use developments and how a restaurant/grocery store with a family element would do well in Westlake. Council members expressed the importance of trees being incorporated into the new developments, water ways, and shaded areas in future developments. The future vision for Westlake was compared to the past visions of Highland Park, Lakewood Center, and Casa Linda. Robin McCaffrey, Mesa Planning, agreed with Council and the Commission about the importance of continuing with mature trees in future developments and progressing incrementally. Mayor Wheat recessed the meeting at 6:40p.m. Mayor Wheat reconvened the meeting at 7:02p.m. Town Manager DeGan posed a question regarding the relevance of the current "Vision, Values, Mission, and Niche for our Community." Discussion ensued regarding the continued importance of: Westlake's open space, the of proximity to DFW Airport, the lack of current traffic compared to larger cities, the value to residents of the Vaquero neighborhood, and the value of friendships among the residents in Westlake. The Council and Commission spoke about the vision for the Highway 114 to Highway 170 corridor. It was also noted that there is limited ability to walk and explore in Westlake. Discussions transitioned into the important need for the continuation of public art and landscaping, the aesthetics of guard rails, and the retaining walls and other elements that set Westlake apart from neighboring cities. The Council and Commission conveyed the need to provide clear reference points to the developers for the direction Westlake is looking to evolve. The importance of large corporate campuses, of the dark sky initiative, and the pastoral views of Circle T Ranch were all discussed. The need to update the Vision Statement's mention of community, sense of place, and ensuring success were also mentioned. The importance of financial strength was also cited. Lastly, the desire for proposals to disclose the cost of service per resident was conveyed. Robin McCaffrey also spoke regarding the impact of the construction in Trophy Club and the difference in developments of surrounding areas compared to that in Westlake. P&Z Minutes 11/19/19 Page 3 of 4 c. Presentation and discussion of the Comprehensive Plan Town Manager DeGan presented a presentation packet regarding the Comp Plan and the Housing Plan Element considerations. The Council and Commission discussed what draws different people to live in Westlake, the need to sell current units before continuing to build, the amount of land that is currently zoned residential, and the current number of students at Westlake Academy. d. Presentation and discussion regarding bills from the most recent legislative session relative to development. There was no presentation nor discussion regarding this item. e. Standing Item: Presentation and discussion of development. There was no presentation nor discussion regarding this item. 6. COUNCIL RECAP / STAFF DIRECTION 7. ADJOURNMENT OF THE JOINT WORK SESSION. Mayor Wheat adjourned the joint work session at 8:21 p.m. Chairman Brittan adjourned the joint work session at 8:21 p.m. APPROVED BY THE PLANNING AND ZONING COMMISSION ON DECEMBER 9, 2019. f ATTEST: Tim Brittan, Chairman Tanya Morris, sistant to the wn Secretary Ii 'Il P&Z Minutes 11/19/19 Page 4 of 4