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Home My WebLink About12-16-19 TC Agenda packet TOWN OF WESTLAKE TOWN COUNCIL MEETING AGENDA 1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER WESTLAKE, TX 76262 W ESTLAKE DECEMBER 16, 2019 IMMEDIATELY FOLLOWING THE BOARD OF TRUSTEES MEETING �ision Statement An oasis of natural beauty that maintains our open spaces in balance with distinctive deve%pment, trails, and quality of life amenities amidst an ever expanding urban landscape. Work Session 1. CALL TO ORDER 2. CITIZEN COMMENTS: This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. Any person desiring to make a public comment must first be recognized by the presiding officer, and sign in at the podium with their name and address. Individual citizen comments are normally limited to three (3) minutes; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Council cannot by law take action nor have any discussion or deliberations on any presentation made to the Council at this time concerning an item not listed on the agenda. The Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR MEETING AGENDA. 4. DISCUSSION ITEMS a. Presentation and discussion regarding updating court fees per new legislation. b. Presentation and discussion regarding adopting 2020 Meeting Calendar. c. Standing Item: Presentation and discussion of development projects. Page 1 of 5 5. EXECUTIVE SESSION The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Entrada - Front 44 b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Cause No. 236-304811-18 - Builder Recovery Services, LLC v The Town of Westlake c. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: - Town Manager evaluation d. Section 551.071(2) — Consultation with City Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation Concerning the Design Engineering and Construction of the West Side Pump Station and the Dove Road Waterline. e. Section 552.072 Deliberation Regarding the purchase, sale, lease, or exchange of real property regarding Highway 114 easements at Lot 1R1-1, Block 2 of the Westlake/Southlake Park Addition No. 1 to the Town of Westlake in Tarrant County, Texas. 6. RECONVENE MEETING 7. COUNCIL RECAP / STAFF DIRECTION Page2of5 Reqular Session will begin immediately following the work session 1. CALL TO ORDER 2. ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report on the following items: (1) expression of thanks, congratulations or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. 3. CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the meeting on December 2, 2019. b. Consider approval of Ordinance 902, Amending Chapter 30, Courts, Article II, Municipal Court by repealing Section 30-41, Amending and replacing Division 2, repealing Division 3, and amending Sections 30-38 & 30-40; providing a cumulative clause; providing a severability clause; providing a savings clause; and establishing an effective date. c. Consider approval of Resolution 19-41, Adopting the 2020 Meeting Schedule of the Town Council, Board of Trustees, and Planning and Zoning Commission. d. Consider approval of Resolution 19-42, Authorizing the Town Manager to enter into an agreement with Best Facility to provide janitorial services at the Westlake Academy Campus and Westlake Fire-EMS Station No. 1. e. Consider approval of Resolution 19-43, Amending an authorized signer on the Town of Westlake Insurance Trust Account with First Financial Bank. f. Consider approval of Resolution 19-44, Amending Resolution 19-29 an Interlocal Agreement with Tarrant County for the reconstruction of Roanoke Road, Pearson Road and the Westlake maintenance building parking lot, authorizing the Town Manager to execute the agreement and authorizing town staff to make funding changes not to exceed $25,000 on this project. 4. CONDUCT A PUBLIC HEARING AND CONSIDER AN ORDINANCE 903 AMENDING ORDINANCE 865; APPROVING A SITE PLAN AMENDMENT FOR LOTS 3 AND 4, BLOCK 2, WESTLAKE/SOUTHLAKE PARK ADDITION NUMBER ONE; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A SAVINGS CLAUSE; PROVIDING FOR A PENALTY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. 5. CONSIDER APPROVAL OF ORDINANCE 904 AMENDING AND ESTABLISHING A NEW WATER AND WASTEWATER RATE AND FEE SCHEDULE; REPEALING ORDINANCE 815 IN ITS ENTIRETY; PROVIDING A PENALTY; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A Page3of5 SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND ESTABLISHING AN EFFECTIVE DATE. 6. EXECUTIVE SESSION The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Entrada - Front 44 b. Section 551.071 Consultation with Attorney — to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Cause No. 236-304811-18 - Builder Recovery Services, LLC v The Town of Westlake c. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: - Town Manager evaluation d. Section 551.071(2) Consultation with City Attorney — on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation Concerning the Design Engineering and Construction of the West Side Pump Station and the Dove Road Waterline. e. Section 552.072 Deliberation Regarding the purchase, sale, lease, or exchange of real property regarding Highway 114 easements at Lot 1R1-1, Block 2 of the Westlake/Southlake Park Addition No. 1 to the Town of Westlake in Tarrant County, Texas 7. RECONVENE MEETING 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 9. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under"Future Agenda Item Requests", an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item's relationship to the Council's strategic priorities, and the amount of Page4of5 estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. 10. AD70URNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, December 13, 2019, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. Tanya Morris, Assistant to the Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary's Office 48 hours in advance at 817-490-5741 and reasonable accommodations will be made to assist you. Page5of5 Town Cou nci I Item # 2 — Citizen Comments CITIZEN COMMENTS: This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council cannot by law take action nor have any discussion or deliberations on any presentation made to the Council at this time concerning an item not listed on the agenda. The Council will receive the information, ask stafF to review the matter, or an item may be noticed on a future agenda for deliberation or action. Town Cou nci I Item # 3 — Review of Consent Items REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR MEETING AGENDA. a. Consider approval of the minutes from the meeting on December 2, 2019. b. Consider approval of Ordinance 902, Amending Chapter 30, Courts, Article II, Municipal Court by repealing Section 30-41, Amending and replacing Division 2, repealing Division 3, and amending Sections 30- 38 & 30-40; providing a cumulative clause; providing a severability clause; providing a savings clause; and establishing an effective date. c. Consider approval of Resolution 19-41, Adopting the 2020 Meeting Schedule of the Town Council, Board of Trustees, and Planning and Zoning Commission. d. Consider approval of Resolution 19-42, Authorizing the Town Manager to enter into an agreement with Best Facility to provide janitorial services at the Westlake Academy Campus and Westlake Fire-EMS Station No. 1. e. Consider approval of Resolution 19-43, Amending an authorized signer on the Town of Westlake Insurance Trust Account with First Financial Bank. f. Consider approval of Resolution 19-44, Amending Resolution 19- 29 an Interlocal Agreement with Tarrant County for the reconstruction of Roanoke Road, Pearson Road and the Westlake maintenance building parking lot, authorizing the Town Manager to execute the agreement and authorizing town staff to make funding changes not to exceed $25,000 on this project. Town Cou nci I Item # 4 — Discussion Items DISCUSSION ITEMS a. Presentation and discussion regarding updating court fees per new legislation. b. Presentation and discussion regarding adopting 2020 Meeting Calendar. c. Standing Item: Presentation and discussion of development projects. Westlake Town Council TYPE OF ACTION T x E i o w N o F WESTLAKE Workshop - Discussion Item oisriNcrivE sv oEsicN Westlake Town Council Meeting Monday, December 16, 2019 ToPrc: Presentation and discussion of the municipal court fee schedules. STaFF CoNTaCT: Noah Simon, Deputy Town Manager Jeanie Roumell, Court Administrator Strategic Ali�nment i i � . � . . , ; . . � � - � � Exemplary Service&Governance Transparent/Integrity- Municipal& -We set the standard by delivering Maximize Efficiencies driven Government Academic Operations unparalleled municipal and &Effectiveness educational services at the lowest cost. Time Line- Start Date: October 1, 2019 Completion Date: N/A Funding Amount: N/A Status- N/A Source-N/A Contract: No Forms: N/A EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) As staff continues to implement and update processes that have arisen out of the last legislative session, we need to adjust our fee schedules for the municipal court to comply with consolidate fees. We have drafted an ordinance with our municipal attorney's office to allow us to collect the required fees and costs. RECOMMENDATION Review and discussion of the fees and court costs. Page 1 of 2 ATTACHMENTS Ordinance Page 2 of 2 Westlake Town Council TYPE OF ACTION T x E i o w N o F WESTLAKE Workshop - Discussion Item oisriNcrivE sv oEsicN Westlake Town Council Meeting Monday, December 16, 2019 ToPrc: Presentation and discussion of the proposed 2020 Meeting Schedule. STaFF CoNTaCT: Amanda DeGan, Town Manager Strategic Alignment i i � . � . . , ; . . � � - 1 � Exemplary Service&Governance -We set the standard by delivcring Increase Transparent/Integrity- Citizen, Student& Transparency, unparalleled municipal and driven Government Stakeholder Accessibility& educational services at the lowest Communications cost. Time Line- Start Date: October l, 2019 Completion Date: November 25, 2019 Funding Amount: N/A Status - N/A Source-N/A Contract: No Forms: N/A EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) Several factors have been taken into consideration, including joint board meeting opportunities, as staff prepared the 2020 meeting calendar, including national holidays, school holidays, early voting, Planning & Zoning meetings and annual training conferences. RECOMMENDATION Review and advise staff if there are any additional conflicts or necessary revisions to the proposed meeting dates. Page 1 of 2 ATTACHMENTS Proposed meeting schedule. Page 2 of 2 T H E T � W H 0 F 1111E TL � KE DISTINCTIIfE BY DE51GN DEVELOPMENT SNAPSHOT NOVEMBER 2019 � i . . � . ---- � :� ,. � ► � � � , , � � � �, � 1 I ' ► ' � � � , , .. � _ . � 6 nnAw sr /� -�_' �� Rop .i� cAo N t1��'� O � yV�lUe oH � � 5� � S��WAB W�� Trophy Club � ROqIlO�C2 � ��Q �� 3 23 � � �� o�y c��g°e , ��_ �� o o Po G � , � � \ 9� (�, � v �/ '�? I '°q/ .., ��//\��\�,,��__ cRFF'rD �rr i/��y��✓ — — _ _—_ �y�\ _- H____— — C�yEE�=�R_—_—_—_—_—_—_ —_—_—_ —___—_—_—_—_— ____—_____—________— ,— -, � /�� 71NGERHD � ,� �� ND\P c� i c� � i. S�F. ' " \. �H 1 jq , I 30-�"� � �� 4� � � d ,. �// S�1 :�° ��d{�,b9ss ... ��, O o -U � m � 34 � � q � ,y � 28 i,��, 37 � `\ ar sHno d�� oP O ��M FlOELITv INVESTMENTs o �� -LfLR� � Westlake � � � • D • o �JoE�oirr```E777UNivEesiry ti�eL � � � SHz14 \ a �1 � � a � � � GRANA�A � L/ �0��\ 13 SOLANq��V� � �5 a/� � /} � � V \ I DOVE RD � KNOLLS AT SOLANA �� O 51 � � 'a� � 19 &RR��ERSEST � SHELBYESTATES oN GLENWYCKFARMS � a ?� � � 0 14 � o W 'o » z y � DOVF HD 5 o � NPOp\�\�a � QIIAILHOLLOW a P\�N`P Keller Southlake N 0 RT H � PQ1�JQ VP�J�e,O 1 1 1 � � I � I I I � I � � 1 � � � � � � 1 1 ' � � ' � Project / Number of Percent Estimated Project No. Development Lantl Use Size Development Status Lots/Units Complete Completion Name 5 Vaquero Residential 296 510 acres 270/296 lots under construction or completed 89.36% 2025/2026 Charles Fall 2019 11, 45, 46, 47 Schwab Office 554,000 29 acres Phase 1 under construction; nearing completion g5% /2020 Phase 1 13 Granada Residential 84 84 acres 69/84 lots under construction or completed 70.83% 2022/2023 14 Carlyle Court Residential 8 10 acres 8/8 lots under construction or completed 87.50% 2020 15 Knolls at Residential 56 62.5 acres Infrastructure improvements under construction 65% 2019/2020 Solana 17 Quail Hollow Residential 93 188 acres 16/96 lots under construction g.14% 2030+ (4 spec homes, 12 custom homes) 19 Terra Bella Residential 26 55 acres 25/26 lots under construction or completed 86.54% 2021/2022 Charles Phase 2 site work under construction; buildings o 23, 72, 73 Schwab Office 616,000 30 acres proceeding vertical 33/0 2021 Phase 2 J: 6 units Block J has 6/6 lots currently under construction Entrada I: 12 units 2,700sf- Block I has 12/12 lots currently under construction o 28 Residential Residential E: 12/14 units 4,500sf Block E has 12/14 lots currently under 5.28/o N/A 322 total construction � � � 1 1 ' � � ' � Project / Number of Percent Estimated Project No. Development Lantl Use Size Development Status Lots/Units Complete Completion Name 29, 30 Entrada Retail/Office 4 �50,000 s.f. Retail corner under construction;tower panels g0% 2019/2020 Retail Corner beginning application Entrada Hospitality, Project on hold due to potential Development/ o 34 Plaza Mayor Condominium, 4 5 acres Site Plan revisions -�o N/A Retail Restaurant Row/Chapel A: 15,422 sf 35, 38, 40, & Reception Restaurants/ 5 B/C: 22,414 Under construction 25% 2019/2020 43, 71 Hall/Gas Entertainment sf Well Garage 51 Paigebrooke Residential 6 20 acres 5/6 lots under construction or completed 75% N/A � � � i � � i � � � i � � � Subdivision Development Percent Plat Date Total Lots Vacant Lots Acres Permits Issuetl Finals Issued Name Status Complete Carlyle Court 3/7/2016 8 0 10.2 Mostly built-out 8 6 87.50% Carpenter 12/9/1977 14 0 31.6 Built-out 14 14 100.00% Addition Entrada 12/14/2015 322 2g2 85 g Under 30 4 5.28% development Glenwyck 3/13/2000 84 0 104.3 Built-out 83 83 98.81% Farms Granada 6/17/2013 84 15 84.3 Under 69 50 70.83% development Knolls at Solana - 56 56 62.5 Under 0 0 0.00% development Paigebrooke 3/8/2004 6 1 20.3 Mostly built-out 5 4 75.00% Quail Hollow 3/28/2016 93 77 188.3 Under 16 1 9.14% development Shelby Estates 4/7/1981 6 1 65.7 Mostly built-out 5 5 83.33% � � � i � � i � � � i � � � Subdivision Development Percent Plat Date Total Lots Vacant Lots Acres Permits Issuetl Finals Issued Name Status Complete Spencer Ranch - 38 38 37.8 Concept Plan 0 0 0.00% Approved Stagecoach 8/16/1971 22 3 55.5 Mostly built-out 19 19 86.36% Terra Bella 11/11/2008 26 1 54.8 Under 25 20 86.54% development Vaquero 3/27/2000 296 26 510 Mostly built-out 270 259 89.36% Wyck Hill 4/3/1996 13 1 22.4 Mostly built-out 12 12 92.31% Other/Miscellan _ 68 15 - Mostly built-out 53 52 77.21% eous Total 1,136 527 1,333.60 609 529 50.09% � ' � � � � � � � i i � � � � � � � i � � � YEAR VAQUERO GRANADA TERRA BELLA CARLYLE COURT ENTRADA QUAIL HOLLOW TOTAL 2015 15 15 4 0 0 0 34 2016 10 13 2 4 0 0 29 2017 5 16 2 1 3 0 27 2018 8 12 2 2 27 5 56 2019 5 10 1 1 0 10 27 Total 43 66 11 8 30 15 173 � ► i ► ► , � i : � i � � • . �,�, . ---- .� - .r ,,L �- " �„r �. �'E� ,f �' -,,�- . - ,�''�� . ., `� Retail Corner - � �'- _ ' �T ` �� . 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'-'.� �.- � N ` � . �!� r t � �� :�,�� .�-,�_ ��: �� ■ .ha � � + f f ' � ��'�� i µ�� . , � , . . � , � � . � , Project Name Total Lots / Units Size Contractor Development Status Estimated Completion CVS Pharmacy 1 13,378 sf Wurzel Builders Completed February 2017 Primrose Daycare 1 12,460 sf Cooper General Completed May 2017 Contractors Entrada Sales Office 1 3,463 sf Crescent Custom Homes Completed June 2018 Retail Office: 43,336 sf Entrada Retail Corner 3 Starbucks: 2,834 sf Crescent Custom Homes Under construction 2019/2020 Retail 1: 1,370 sf Entrada Residential Block J 6 4,500 sf avg Calais Custom Homes 6 Under construction; 2019/2020 3 units complete Entrada Residential Block E 14 5,000 sf avg Crescent Custom Homes 12 Under construction; 2019/2020 1 unit complete Entrada Residential Block I 12 3,600 sf avg Pentavia/Atwood 12 Under construction 2020 Custom Homes Pedestrian Bridge 1 - Crescent Custom Homes Under construction; 2019/2020 nearing completion Gas Pad Parking Garage 1 148,398 sf Crescent Custom Homes Under construction 2019/2020 . , � , . . � , � � . � , Project Name Total Lots / Units Size Contractor Development Status Estimated Completion 2 lots A: 15,422 sf Under construction; Restaurant Row 3-6 restaurants B: 22,414 sf Crescent Custom Homes Restaurant A nearing 2019/2020 completion Chapel &Reception Hall 2 Chapel: 3,207 sf Crescent Custom Homes Under construction 2020 Reception Hall: 14,418 Project on hold due to Entrada Plaza Mayor N/A N/A N/A potential Development 2021 Plan and Site Plan revisions; The View at Entrada 1 5,725 sf N/A Building permit under 2020 review Town of Westlake's Building Permits Issued - Last Month , . , , � * � . , Month of November, 2019 hf�lESTLAKE Contractor Project Number Project Type Full Address Permit Issued Date Owner Name Tenant Name Business Name Square Footage Value Solana Plaza 1301 Solana Blvd. RMDLC-19- Commercial gldg.No. 1 Suite HMC Solana,LLC Highland Builders 0242 (C)model Permit 1100 11/06/2019 Wells Fargo Inc. 3,033 $105,000.00 Westlake,TX 76262 1301 Solana Blvd. RMDLC-19- Commercial Bldg.No.2 Suite HMC Solana,LLC Brown Company 0281 Remodel Permit 2400 11/12/2019 Langley LLP partners LLC 21,732 $940,000.00 (C) Westlake,TX 76262 1500 Solana Blvd. RMDLC-19- Commercial Floors 1-4 Glenstar Renascent 0293 Remodel Permit Bldg.No.5 11/06/2019 Solera Holdings Contractors 100,000 $200,000.00 (C) Westlake,TX 76262 Commercial Remodel Permit(C) Total Value $1,245,000.00 (Avg.:$415,000.00) Total Square Footage 124,765.00 (Avg.:41,588.33) Permits Issued: 3 Construction 1300 Solana Blvd. HMC Solana,LLC MYCON General TRLER-19-0270 Trailer Permit Westlake,TX 11/01/2019 Contractors 76262 MYGOV.US Town of Westlake�Building Permits Issued-Last Month�Printed 11/27/2019 at 11:17 AM Page 1 of 4 Construction Trailer Permit Total Value $0.00 (Avg.:$0.00) Total Square Footage 0.00 (Avg.:0.00) Permits Issued: 1 Schwab Way/Trophy Club Electrical Permit Signal Lighting TxDOT-Dallas Durable ELECC-19-0298 �C� �0�Schwab 11/12/2019 Chris Swindell Specialties Westlake,TX 76262 Electrical Permit(C) Total Value $0.00 (Avg.:$0.00) Total Square Footage 0.00 (Avg.:0.00) Permits Issued: 1 1620 Meandering Kimberly Whitsett FENCE-19- Fence/Retaining Way Dr. 11/06/2019 Peter Whitsett Tejas Stone Works $38,941.00 0294 Wall Westlake,TX 76262 Fence/Retaining Wall Total Value $38,941.00 (Avg.:$38,941.00) Total Square Footage 0.00 (Avg.:0.00) Permits Issued: 1 MECHR-19- Mechanical Permit 5944 Stagecoach Heath Allen W 0290 �R� Cir. 11/21/2019 Keller Services $20,000.00 Westlake,TX MYGOV.US Town of Westlake�Building Permits Issued-Last Month�Printed 11/27/2019 at 11:17 AM Page 2 of 4 76262 2305 Cedar Elm Monacelli Eugene MECHR-19- Mechanical Permit Terr. 11/20/2019 C Crawford Services $2g,764.00 0301 (R) Westlake,TX (Mechanical) 76262 Mechanical Permit(R) Total Value $48,764.00 (Avg.:$24,382.00) Total Square Footage 0.00 (Avg.:0.00) Permits Issued: 2 Deloitte University 1 Deloitte Way Turner COMM-19-0287 New Commercial 2501 Westlake 11/07/2019 DCLI,LLC Deloitte Construction 3,300 $800,000.00 Building(C) Parkway Westlake,TX Company 76262 New Commercial Building(C) Total Value $800,000.00 (Avg.:$800,000.00) Total Square Footage 3,300.00 (Avg.:3,300.00) Permits Issued: 1 1704 Oak Glen Panakanti Praveen SFR-19-0263 New Single Family Ln. 11/07/2019 K. Larry Stewart 15,239 $3,654,000.00 Home Permit(R) Westlake,TX Custom Homes 76262 New Single Family Home Permit(R) Total Value $3,654,000.00 (Avg.:$3,654,000.00) Total Square Footage 15,239.00 (Avg.: 15,239.00) Permits Issued: 1 MYGOV.US Town of Westlake�Building Permits Issued-Last Month�Printed 11/27/2019 at 11:17 AM Page 3 of 4 PLMBR-19- Plumbing Permit 5920 Steve Ct. Haskins James L Accu-Find Slab 0297 �R� Westlake,TX 11/11/2019 Leak, Inc. $10,000.00 76262 Plumbing Permit(R) Total Value $10,000.00 (Avg.:$10,000.00) Total Square Footage 0.00 (Avg.:0.00) Permits Issued: 1 1455 Dove Rd. Christopher H Lam Watercrest Pools POOL-19-0295 Pool Permit Westlake,TX 11/06/2019 Kristin A Lam Inc. 713 $95,000.00 76262 Pool Permit Total Value $95,000.00 (Avg.:$95,000.00) Total Square Footage 713.00 (Avg.:713.00) Permits Issued: 1 TOTALS: Square Footage: 144,017.00 (Avg.: 14,401.70) Value: $5,891,705.00 (Avg.:$589,170.50) Total Projects: 12 Permits Issued: 12 MYGOV.US Town of Westlake�Building Permits Issued-Last Month�Printed 11/27/2019 at 11:17 AM Page 4 of 4 Town Cou nci I Item # 5 — Executive Session EXECUTIVE SESSION The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Entrada - Front 44 b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Cause No. 236-304811-18 - Builder Recovery Services, LLC v The Town of Westlake c. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: - Town Manager evaluation d. Section 551.071(2) — Consultation with City Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation Concerning the Design Engineering and Construction of the West Side Pump Station and the Dove Road Waterline. e. Section 552.072 Deliberation Regarding the purchase, sale, lease, or exchange of real property regarding Highway 114 easements at Lot iRi-1, Block 2 of the Westlake/Southlake Park Addition No. 1 to the Town of Westlake in Tarrant County, Texas. Town Cou nci I Item # 6 — Reconvene Council Meeting Town Cou nci I Item # 7 — Council Recap / Staff Direction COUNCIL RECAP / STAFF DIRECTION ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports Town Cou nci I on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report on the following items: (1) expression of thanks, congratulations or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) Item # 2 — Items of announcements involving imminent threat to public health and Community Interest safety. ✓ Town Council Work Session/Meeting Monday, December 16, 2019* Westlake Town Hall, Solana Terrace-BIdg.7, Suite 7100 -Council Chambers ✓ Westlake Academv(WA)Closed for Winter Break Friday, December 20 through Tuesday,January 7, 2020 -Teachers return on Tuesday,Jan. 7 and students return on Wednesday,Jan. 8 ✓ Westlake Municipal Offices Closed for the Christmas holidays Tuesday, December 24 and Wednesday, December 25, 2019 -Tiash& Recyc/ing Services will shift this week to Saturday,December 28. Col%ctions wil/IVOT occur on Fiiday,Dec. 27,but are de/ayed one day. Looking ahead to the 2020 New Year... ✓ Westlake Municipal Offices CLOSED for the New Year's Day holiday Wednesday,January 1, 2020 -Trash& Recyc/ing Services are shifted this week to Saturday,January 4. Co/%ctions wi//NOT occur on Friday,Jan. 3,but are delayed one day. ✓ Coffee&Conversation with the Mayor/Board President Monday,January 6, 2020; 8:00—9:30 am Westlake Fire-EMS Station No. 1, 2000 Dove Road (NW corner of Dove Rd. &Davis Blvd.) -We hope our residents and business partners are enjoying this opportunity to �isit our community's new fire station, have a cup of coffee or tea, and a chat with Mayor Laura Wheat about any and all things Westlake! ✓ Board of Trustees Work Session/Meeting Monday, January 6, 2020* Westlake Town Hall, Solana Terrace-BIdg.7, Suite 7100 -Council Chambers ✓ WA Class of 2019 Alumni Reunion &International Baccalaureate(IB) Diploma Programme(DP) Ceremony Wednesday,January 8, 2020; 1:45—2:30 pm (Alumni &teachers only luncheon begins at 12:00 pm) Westlake Academy- Gymnasium Annual ce%bration held each year for our newest alumni to return during their winter break and retrieve their hard earned IB Diplomas/Certi�cates(parents we%me)during a brief program, enjoy lunch beforehand with their former classmates and teachers, and later share the impact and bene�ts realized from their IB education with current DP students. Questions?Contact GinqerAwtry *For meetinq aaendas and detai/s on W,4 ca/endar events or Munici,oal calendar events,please visit the Westlake Academy website or the Town of West/ake website for further assistance. Town Cou nci I Item # 3 — Consent Agenda CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the meeting on December 2, 2019. b. Consider approval of Ordinance 902, Amending Chapter 30, Courts, Article II, Municipal Court by repealing Section 30-41, Amending and replacing Division 2, repealing Division 3, and amending Sections 30- 38 & 30-40; providing a cumulative clause; providing a severability clause; providing a savings clause; and establishing an effective date. c. Consider approval of Resolution 19-41, Adopting the 2020 Meeting Schedule of the Town Council, Board of Trustees, and Planning and Zoning Commission. d. Consider approval of Resolution 19-42, Authorizing the Town Manager to enter into an agreement with Best Facility to provide janitorial services at the Westlake Academy Campus and Westlake Fire-EMS Station No. 1. e. Consider approval of Resolution 19-43, Amending an authorized signer on the Town of Westlake Insurance Trust Account with First Financial Bank. f. Consider approval of Resolution 19-44, Amending Resolution 19- 29 an Interlocal Agreement with Tarrant County for the reconstruction of Roanoke Road, Pearson Road and the Westlake maintenance building parking lot, authorizing the Town Manager to execute the agreement and authorizing town staff to make funding changes not to exceed $25,000 on this project. T H E T a w H o � WESTLAKE MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING December 2, 2019 PRESENT: Mayor Laura Wheat and Council Members Carol Langdon, Alesa Belvedere, Rick Rennhack and Greg Goble. ABSENT: Michael Barrett OTHERS PRESENT: Deputy Town Manager Noah Simon, Assistant Town Manager Jarrod Greenwood, Assistant to the Town Secretary Tanya Morris, Attorney Matthew Butler, Director of Information Technology ]ason Power, Director of Facilities & Public Works Troy Meyer, Finance Director Debbie Piper, Accounting Clerk Marlene Rutledge, and Fire Chief Richard Whitten Regular Session 1. CALL TO ORDER Mayor Wheat called the meeting to order at 6:13 p.m. Mayor Wheat changed the order of the agenda. Item 3 was moved to follow Item 1 and Item 2 was moved to follow Item 4. Town Council Minutes 12/02/19 Page 1 of 3 2. DISCUSSION AND CONSIDERATION OF ORDINANCE 901 AMENDING CHAPTER 74��SOLID WASTE". There was no additional discussion. MOTION: Council Member Rennhack made a motion to approve Ordinance 901. Council Member Goble seconded the motion. The motion carried by a vote of 5-0. 3. EXECUTIVE SESSION The Council convened into Executive Session at 6:13 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Cause No. 236-304811-18 - Builder Recovery Services, LLC v The Town of Westlake b. Section 551.071(2) — Consultation with City Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation Concerning the Design Engineering and Construction of the West Side Pump Station and the Dove Road Waterline c. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: - Town Manager 4. RECONVENE MEETING Mayor Wheat reconvened the meeting at 8:12 p.m. 5. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. Town Council Minutes 12/02/19 Page 2 of 3 6. AD)OURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 8:13 p.m. APPROVED BY THE TOWN COUNCIL ON DECEMBER 16, 2019. ATTEST: Laura Wheat, Mayor Tanya Morris, Assistant to the Town Secretary Town Council Minutes 12/02/19 Page 3 of 3 Westlake Town Council TYPE OF ACTION T x E i o w N o F WESTLAKE RegularMeeting - Consent oisriNorivE sv oEsicN Westlake Town Council Meeting Monday, December 16, 2019 ToPrc: Consideration and approval of an Ordinance for the Municipal Court Fee Schedule. STAFF CoNTAc'T: Noah Simon, Deputy Town Manager Jeanie Roumell, Court Administrator Strategic Alignment i i � . � . . , ; . . � � - 1 � Exemplary Service&Governance Transparent/Integrity- Municipal& -We set the standard by delivering Maximize Efficiencies driven Government Academic Operations unparalleled municipal and &Effectiveness educational services at the lowest cost. Time Line- Start Date: October l, 2019 Completion Date: N/A Funding Amount: N/A Status- N/A Source-N/A Contract: No Forms: N/A EXECUTIVE SUMMARY (iNCLUDING APPLICABLE ORGANIZATIONAL HISTORY) As staff continues to implement and update processes that have arisen out of the last legislative session, we need to adjust our fee schedules for the municipal court to comply with consolidate fees. We have drafted an ordinance with our municipal attorney's office to allow us to collect the required fees and costs. RECOMMENDATiON Review and discussion of the fees and court costs. Page 1 of 2 ATTACHMENTS Ordinance Page 2 of 2 TOWN OF WESTLAKE ORDINANCE NO. 902 AN ORDINANCE OF THE TOWN OF WESTLAKE AMENDING CHAPTER 30, COURTS, ARTICLE II, MUNICIPAL COURT BY REPEALING SECTION 30-41, AMENDING AND REPLACING DIVISION 2, REPEALING DIVISION 3, AND AMENDING SECTIONS 30-38 & 30-40; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE;PROVIDING A SAVINGS CLAUSE;AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS,the Town of Westlake,Texas ("Town"),is a general law municipality and is authorized to enact regulations as necessary to protect the health, safety and welfare of the public and, may enact ordinances relative to its citizens' health, safety, and welfare that are not inconsistent with the Constitution and laws of the State; and WHEREAS, the Town has created a Municipal Court of record, having concurrent jurisdiction with the justice court in criminal cases that arise in the Town and that are punishable by fine only; and WHEREAS, Senate Bill 346 of the 86th Legislature ("SB 346") consolidated and allocated criminal court costs contained in current law; and WHEREAS, SB 346 has a preemptive effect on ordinances adopted prior to its effective date of January 1, 2020; and WHEREAS,the Town Council finds and determines that the fees and costs adopted by this Ordinance are in compliance with the provisions and intent of SB 346,and are thus,revenue neutral to the greatest extent possible; and WHEREAS, all statutory and constitutional requirements for the passage of this Ordinance have been adhered to, including but not limited to the Open Meetings Act. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That all matters stated in the preamble are found to be true and correct and are incorporated herein as if copied in their entirety. SECTION 2: That Chapter 30, Courts, Article II, Municipal Court, is amended by repealing Section 30-41. SECTION 3: That Chapter 30, Courts, Article II, Municipal Court, Division 2 is amended and replaced, which shall read as following: DIVISION 2 —ALLOCATION OF COURT COSTS Ordinance 902 Page 1 of 4 Sec. 30-56. —Municipal Court building security fund (a) There is hereby created a Municipal Court Building Security Fund. (b) The Municipal Court Building Fund consists of money allocated to the funds under Texas Local Government Code Sections 134.103. (c) The money deposited in the Municipal Court Building Security Fund may be used to the extent permissible under state law. Sec. 30-57—Juvenile case manager; local truancy prevention and diversion fund (a) The Municipal Court is authorized to employ one (1) or more juvenile case managers who: (1) shall assist the court in administering the court's juvenile docket and in supervising its court orders in juvenile cases; and (2) may provide prevention services to a child considered at-risk of entering the juvenile justice system and intervention services to juveniles engaged in misconduct prior to cases being filed, excluding traffic offenses. (b) There is hereby created a local Truancy Prevention and Diversion Fund. (c) The local Truancy Prevention and Diversion Fund consists of money allocated to the funds under TeXas Local Government Code Sections 134.103. (d) A fund created under this section may be used to the extent permissible under state law. Sec. 30-58—Municipal Court technology fund (a) There is hereby created a Municipal Court Technology Fund. (b) The Municipal Court Technology Fund consists of money allocated to the funds under Texas Local Government Code Sections 134.103. (c) The money deposited in the Municipal Court Technology Fund may be used to the extent permissible under state law. Sec. 30-59—Municipal jury fund (a) There is hereby created a Municipal Jury Fund. Ordinance 902 Page 2 of 4 (b) The Municipal Jury Fund consists of money allocated to the funds under Texas Local Government Code Sections 134.103. (c) The money deposited in the Municipal Jury Fund may be used to the extent permissible under state law. SECTION 4: That Chapter 30, Courts, Section 30-38 is amended and replaced, which shall read as follows: Sec. 30-38. —Warrant fee reimbursement The following reimbursement fees are hereby established and shall be imposed and collected by the Town's Municipal Court of record no. 1 for a defendant convicted of a misdemeanor in the following instances: (1) When a defendant has been convicted in the Municipal Court of the Town, the defendant shall pay the sum of$50.00 for the execution or processing of an issued arrest warrant or capias by a peace officer. The reimbursement fee shall be assessed on conviction regardless of whether the defendant was also arrested at the same time for another offense, and shall be assessed for each arrest made of a defendant arising out of the offense for which the defendant has been convicted. (2)Proceeds collected hereunder shall be retained by the Town in accordance with law. SECTION 5: That Chapter 30, Courts, Section 30-40 is amended and replaced, which shall read as follows: Sec. 30-40. —Credit card processing reimbursement fee The Municipal Court shall charge a reimbursement fee equal to five percent(5%) of the total payment for processing a payment by credit card used to pay outstanding fines, fees, court costs, or other charges. SECTION 6: That Chapter 30,Courts,Article II,Municipal Court,Division 3 is hereby repealed. SECTION 7: That this Ordinance shall be cumulative of all other Town Ordinances and all other provisions of other Ordinances adopted by the Town which are inconsistent with the terms or provisions of this Ordinance are hereby repealed. SECTION 8: It is hereby declared to be the intention of the Town Council of the Town of Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be declared legally invalid or unconstitutional by the valid judgment or decree of any court of Ordinance 902 Page 3 of 4 competent jurisdiction, such legal invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this Ordinance since the same would have been enacted by the Town Council of the Town of Westlake without the incorporation in this Ordinance of any such legally invalid or unconstitutional,phrase, sentence, paragraph or section. SECTION 9: This ordinance shall take effect immediately from and after its passage as the law in such case provides. PASSED AND APPROVED ON THIS 16t" DAY OF DECEMBER 2019. ATTEST: Laura Wheat, Mayor Tanya Morris, Assistant to the Town Secretary Amanda DeGan, Town Manager APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney Ordinance 902 Page 4 of 4 Westlake Town Council TYPE OF ACTION T x E i o w N o F WESTLAKE RegularMeeting - Consent oisriNorivE sv oEsicN Westlake Town Council Meeting Monday, November 25, 2019 ToPrc: Consider approval of a Resolution adopting the 2020 Meeting Schedule of the Town Council, Board of Trustees, and Planning and Zoning Commission. STaFF CoNTaCT: Amanda DeGan, Town Manager Strategic Alignment i i � . � . . , ; . . � � - 1 � Exemplary Service&Governance -We set the standard by delivering Increase Transparent/Integrity- Citizen, Student& Transparency, unparalleled municipal and driven Government Stakeholder Accessibility& educational services at the lowest Communications cost. Time Line- Start Date: October l, 2019 Completion Date: November 25, 2019 Funding Amount: N/A Status - N/A Source-N/A Contract: No Forms: N/A EXECUTIVE SUMMARY (TNCLUDING APPLICABLE ORGANIZATIONAL HISTORY) Each year the Council/BOT regular meeting schedule requires modification due to holidays and other events that may create a conflict for Council/Board Members and staff to attend Council/Board meetings. There are 3 days it will be necessary to conduct both a Council and Trustee meeting and a joint meeting of the Council and Planning & Zoning Commission. Staff considers several factors as we prepared the 2020 meeting calendar, including national holidays, school holidays, school graduation, early voting, the May election and the canvass, Planning&Zoning meetings and annual training conferences. Page 1 of 2 RECOMMENDATiON Staff recommends approval of the 2020 meeting schedule. ATTACHMENTS Resolution and meeting schedule. Page 2 of 2 Town of Westlake Meeting Schedule i i - . � � � � S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 2 3 4 1 1 - 3 4 5 6 7 5 - 7 8 9 10 11 2 � 4 5 6 7 8 8 9 10 11 12 13 14 12 14 15 16 17 18 9 11 12 13 14 15 15 17 18 19 20 21 19 21 22 23 24 25 16 18 19 20 21 22 22 23 24 �mm 28 26 m 28 29 30 31 23 m 25 26 27 Z8 29 29 m 31 � . 1 1 1 1 - 1 1 S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 1 2 3 4 1 2 1 2 � 4 5 6 5 � 7 8 9 11 3 � 5 6 7 8 9 7 � 9 10 11 12 13 12 14 15 16 17 18 10 12 13 14 15 16 14 16 17 18 19 20 19 20 21 22 23 24 25 17 � 19 20 21 Z2 23 21 m 23 24 25 26 27 26 m 28 29 30 24 26 27 28 29 30 28 29 30 31 1 1 � . 1 1 - . . - 1 1 S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 1 2 4 1 1 2 3 4 5 5 6 7 8 9 10 11 2 � 4 - 6 7 8 6 7 � 9 10 11 12 12 13 14 15 16 17 18 9 11 12 13 14 15 13 - 15 16 17 18 19 19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 22 23 24 25 26 26 27 28 29 30 31 23 24 25 26 27 28 29 27 � 29 30 30 31 Giving Day 3rd Thursday • . . - � � . - . - � � � - - . - � � S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 1 2 3 1 � 3 4 5 6 7 1 2 3 4 5 4 � 6 7 8 9 10 8 10 11 12 13 14 6 � 8 9 10 11 12 11 13 14 15 16 17 15 16 17 18 19 20 21 13 m 15 16 17 18 19 18 19 20 21 22 23 24 22 23 24 25 28 20 21 22 23 26 25 m 27 28 29 30 31 29 m 27 28 29 30 31 School Board School&Town Holiday Budget/Meeting Retreats Town Council School Holiday Town Holiday New Council/BOT Orientation Election Day/ First/Last Day School Planning&Zoning Meetings Special Meeting to Canvass Returns 01/06 Special TC to call the Election 06/03 TC/BOT Gov-WA/TOW Budget Retreat-All Day 01/01-01/07 Student Holiday 08/05 TC Budget Wksph&Meeting to approve Tax Rate/set PH 12:00-4:00 03/09-03/13 Spring Break 08/19 First Day of School 03/25-03/27 Department Head Planning Retreat 09/08 Public Hearing on tax rate(vote not later than 7th day after PH) 05/02 Election Day 09/14 Adopt Budget 05/12 Canvass if Election 09/23-09/26 ICMA Date shift per website 05/14 TC/BOT orientation(if necessary) 10/14-10/16 TML in Grapevine 05/29 Last Day of School 05/30 Senior Commencement TOWN OF WESTLAKE RESOLUTION NO. 19-41 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, ESTABLISHING REGULAR MEETING DATES AND PROCEDURES; SETTING THE 2020 MEETING DATES OF THE TOWN COUNCIL AND BOARD OF TRUSTEES; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the Texas Local Government Code allows the governing body of a general law municipality to establish regular meetings of the governing body by the passage of a resolution; and WHEREAS, the Town Council finds that it is in the best interest of the Council and the Town's residents that the Council shall establish regular meetings at a convenient date, time, and place; and WHEREAS, the 2020 available regular meeting dates are hereby established in accordance with attached Exhibit "A"; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: The Town Council of the Town of Westlake, TeXas, and Westlake Academy Board of Trustees shall conduct regularly scheduled meetings on dates and times as established by the Town Council. All Mondays shall be established as a day available for regular meetings as needed. Special meetings shall be called in accordance with Section 22.038(b) of the Texas Local Government Code. Meetings shall be held at the Town Hall offices located at 1500 Solana Boulevard, Bldg. 7, Ste. 7100, Westlake, Texas 76262, or a meeting room close by, or another location designated by the Town in the meeting notice. The eXact time of each meeting will be determined prior to the notice of said meeting. SECTION 3: The Town Council hereby sets the 2020 regular meeting schedules as shown in the attached Exhibit "A': Resolution 19-41 Page 1 of 2 SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 5: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 16t'' DAY OF DECEMBER 2019. ATTEST: Laura Wheat, Mayor Tanya Morris, Assistant to the Town Secretary Amanda DeGan, Town Manager APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney Resolution 19-41 Page 2 of 2 Westlake Town Council TYPE OF ACTION T x E i o w N o F WESTLAKE RegularMeeting - Consent oisriNorivE sv oEsicN Westlake Town Council Meeting Monday, December 16, 2019 ToPrC: Consider a Resolution authorizing the Town Manager to enter into an agreement with Best Facility to provide janitorial services at the Westlake Academy Campus and Westlake Fire-EMS Station No. 1. STaFF CoNTaCT: Troy J. Meyer, Director of Public Works &Facilities Rosie Miller, Facilities Manager Strategic Ali�nment � i � . � . . , ; . . � � - 1 � Exemplary Service&Governance -We set the standard by delivering Fiscal Responsibility Municipal& unparalleled municipal and Increase CSS Academic Operations educational services at the lowest Satisfaction cost. Time Line- Start Date: January 1, 2020 Completion Date: Click here to enter a date. Funding Amount: $160,666.81 Status - � Funded Source - General Fund EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) The competitive bid process was followed as outlined in the Texas Local Government Code. All specifications for the work were available to the public and bid procedures properly advertised. A pre-bid conference was held on November 25, 2019 with an extended sealed bid opening on December 9, 2019. The bid proposal includes a day porter at the Westlake Academy Campus and Westlake Fire-EMS Station No. 1 administration building. The annual cost the Fire-EMS Station $25,925.00 which will be paid from the Town's general fund. Page 1 of 2 WA Annual Cost Fire Station Best Facility $134,741.81 $25,925.00 American Facility $151,706.01 $19,998.96 Oriental $191,457.72 $ 5,532.69 Total Building Maintenance $193,050.71 $12,278.67 CTJ Maintenance $225,000.00 $11,000.00 Staff is recommending selecting Best Facility, which gives us the `Best Value" for providing janitorial services for the Westlake Academy campus and Westlake Fire-EMS Station No.l. The Westlake Academy annual cost is $134,741.81, with a monthly rate of $11,228,484, which includes the Day Porter position. The Fire-EMS Station No. 1 annual cost is $25,925.00. These cost have been include in the adopted 2019-2020 Westlake Academy and Town budgets. RECOMMENDATION Staff recommends approving an Agreement with Best Facility to provide janitorial services at the Westlake Academy Campus and Westlake Fire-EMS Station No. 1. ATTACHMENTS Resolution Contract Page 2 of 2 TOWN OF WESTLAKE RESOLUTION NO. 19-42 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING THE TOWN MANAGER TO ENTER INTO AN AGREEMENT WITH BEST FACILITY TO PROVIDE JANITORIAL SERVICES AT THE WESTLAKE ACADEMY CAMPUS AND WESTLAKE FIRE-EMS STATION NO. 1. WHEREAS, the Westlake Town Council (Council), finds the janitorial service will benefit the public; and WHEREAS, the Westlake Town Council finds that the contractor from Best Facility for janitorial services will provide the best value for all necessary labor and supplies for the cleaning of the Westlake Academy and Westlake Fire-EMS Station No. 1; and WHEREAS, the janitorial services cost has been included in the adopted 2019-2020 Westlake Academy and Town budgets; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the stakeholders and citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorparated herein by reference as if copied in their entirety. SECTION 2: The Town Council of the Town of Westlake hereby approves the contract agreement with Best Facility to provide janitorial service at the Westlake Academy and Westlake Fire-EMS Station No. 1. attached as Exhibit "A': SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this resolution shall become effective from and after its date of passage. Resolution 19-42 Page 1 of 1 PASSED AND APPROVED ON THIS 16t'' DAY OF DECEMBER 2019. ATTEST: Laura Wheat, Mayor Tanya Morris, Assistant to the Town Secretary Amanda DeGan, Town Manager APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney Resolution 19-42 Page 2 of 1 PROJECT SCOPE TOWN OF WESTLAKE CLEANING CONTRACT General: The contract includes two Town owned facilities, Westlake Academy and the Westlake Fire - EMS Station No. 1. The Westlake Academy located at 2600 JT Ottinger Rd. is a Kindergarten thru 12`h b ade campus with a total of 905 students and 95 staff members. The campus includes seven standalone buildings which includes 56 classrooms, administration offices, restrooms, a library, break rooms, a Multi-Purpose Hall, Performance Hall, two dining and kitchen areas, locker rooms, a weight room and a gym. The total square feet of the campus under contract is 89,919 sq. ft. which includes the followin�: • PYP 1 Building-24,000 sq. ft. • PYP 2 Building—9,900 sq. ft. • Gym & Cafeteria— 19,267 sq. ft. • Field House—8,900 sq. fr. • Six Portables with 2 Classroom each—8,400 sq. ft. • Secondary Building(3 stories)— 19,452 sq. ft. Areas excluded from this contract: • Multi-Purpose Hall & Cafeteria-9,536 sq. ft. • Arts & Science Building—8,500 sq. ft. The Academy interior includes wood, VCT, carpet, rubber, carpet and tile flooring. The Westlake Fire-EMS Station No. 1 which is located at 2000 Dove Rd. opened in February 2019 and includes two restrooms, a mall area, a training/weight room, a conference room, three offices and a lobby. The total sq. footage of this facility is 4,600 sq. ft. Contract: The Town of Westlake will use its standard bidding procedures to select the contractor. The Town's designated Facilities Manager is Rosie Miller, and Bid Manager is Darcy McFarlane, Facilities and Recreation Assistant (dmcfarlane@westlake-�.org). Timeline: Bid due on December 9, 2019 at 10:00 A. M., and the contract will be awarded on December 16, 2019 with a service start date of January 2, 2020. ?n�ti� /%�F�:: rFr'/Li-i�`' WA]anitorial Bid 2019 Page 3 SCHEDULE OF SERVICES Standard services for all buildings where applicable: 1. Desks, file cabinets, counters, partitions, bookshelves and other office and dassroom furniture and equipment will be dusted each service. 2. Carpets will be vacuumed each service. 3. Wooden surface floors wil] be dust mopped and damp mopped each service. 4. Hard surface floors will be mopped each service. 5. Drinking fountains will be cleaned and sanitized each service. 6. Cobwebs will be removed weekly and/or as needed. 7. Wooden chair railings dusted weekly. 8. A/C vents to be dusted weekly. 9. Mirrors, soap dispensers, washbasins and plumbing fixtures will be cleaned each service. 10. Restroom floors will be mopped each service with detercent-disinfectant. 1 L Walls and doors will be cleaned to remove handprints and smudges each service. 12. Toilet tissue and paper towel dispensers will be filled each service or as needed. 13. Desk tops, �lass doors and partitions will be deaned each service. 14. Waste receptacles will be emptied and lined each service and washed twice a week. I5. Urinals and toilets will be cleaned each service using detergent- disinfectant. When necessary an emulsion bowl cleaner will be used. 16. Windows and doors will be cleaned inside/outside each service. 17. Windowsills and baseboards will be dusted weekly. ]8. Restroom partitions will be cleaned each service. 19. Other items as needed. Services Required Per Specific Building: PYP 1 & 2 Buildines 33,900 sq. ft. l. Side glass and six doors in front entrance cleaned each service. 2. Tops of lockers dusted weekly. 3. Dividing partitions will be cleaned each service with disinfectant and washed as needed. Gvm and Cafeteria 19,267 sq. ft. 1. Gym floor will be dusted each service and damp mopped twice a week. 2. Tops of bleachers and floor beneath will be dust mopped twice a week. 3. Showers will be cleaned each service. 4. Dining area will be swept and mopped each service. 5. The tops, fronts, and sides of counters will be cleaned and sanitized each service. 6. Center edge of folding tables cleaned weekly. 7. Service hallway will be swept each service. 8. Inside elevator walls and floor will be cleaned each service. 9. Cafeteria will be dusted, and damp mopped each service. WA Janitorial Bid 2019 Page 4 Field House 8,900 sct. ft. l. Weight room and classroom floors will be swept and vacuumed each service. 2. Concession area window and counter top will be cleaned each service. 3. All shower areas will be cleaned each service using detergent-disinfectant. 4. The tops, fronts, and sides of counters will be cleaned and sanitized each service. 5. Service hallway will be swept each service. Six Portables, 12 Classrooms 8,400 sq. ft. 1. Outside waste receptacles will be emptied each service. 2. Special Ed Room floor will be wet mopped each service. 3. Two set of restrooms. Secondary Buildina (3 stories)— 19,452 sq. ft 1. Sinks will be cleaned each service. 2. Glass doors and side glass will be cleaned each service. 3. Glass partitions will be cleaned once month. 4. [nside elevator walls and floor cleaned each service. 5. Outside front covered patio cleaned each service. 6. All stairways swept and mopped, and handrails will be dusted each service. 7. Dividing partitions will be cleaned each service with disinfectant and washed as needed. 8. Wet mop the lobby each service. 9. Hard surface floors will be polished twice annually Exterior of AII Buildings 1. Wall mounted, exterior lightin�fixtures will be cleaned twice a month (total of 6). 2. All outdoor trash cans will be emptied weekly. (10) 3. Door mats will be swept and cleaned weekly or as needed. 4. Metal handrails will be cleaned weekly. 5. Trash around MPH and Gym dumpsters areas will be picked-up as needed. December, March, and June—August Break Cleaning Schedule L All windows will be cleaned inside and out. 2. Strip/wax VCT flooring in portable classrooms. �'�e�n��a� ci-�av start tia�a� will �Se � �,aa�a Su�sl�Y - F'�-sslay. Total annual cost forjanitorial services at Westlake Academy: $ �iF: T f'>�. �'' Total monthly (12 month) fees: $ �, �(��- ��'� WA Janitorial Bid 2019 Page 5 Fire-EMS Station No. 1 Administration Buildin¢ 4,600 sq. ft. I. Hard surface floors will be mopped each service. 2. Hard surface floors will be polished twice annually. 3. Carpets will be vacuumed each service. 4. Windowsills and baseboards will be dusted weekly. 5. A/C vents will be dusLed twice a month. 6. Waste receptacles will be emptied each service and lined when needed. 7. Sinks will be cleaned each service. 8. Glass doors and side glass will be cleaned each service. 9. Glass partitions will be cleaned weekly. 10. Cobwebs will be removed as needed. 1 1. Outside, front covered patio cleaned each service. 12. Mirrors, soap dispensers, washbasins and plumbing fixtures will be cleaned each service. 13. Urinals and toilets will be cleaned each service using detergent-disinfectant. 14. Toilet tissue, paper towel, hand lotion and mouthwash dispensers will be filled each service as needed. 15. Restroom floors will be mopped each service with detergent-disinfectant. 16. Walls and doors will be cleaned to remove handprints and smudges each service. 17. The lobby will be wet mopped each service. 18. Outdoor plants under the breezeway will be three time per weekly. Total annual cost forjanitorial services atthe Fire-EMS Station No. l: $ l��. ��S � � -FN:-i�.,_/> ��:r=,.; }^.�P.:N✓`-L� �'%� 7==„�. Gv;'i�w..,v c:r�.:� ..'3 J � ., ,�.` n (�a i Ci F' [��h ��:1�/'F'f" C>/�^`i�� .Lf✓"ilJ� �/��C -�-,N f j��,f�'.� � � i 4 The Town of Westlake will provide the following: p,�,�,ti,�=�yt,t� 1. One set of card keys and keys 2. Trash cans 3. All cleaning solutions & products 4. MSDS sheets & logs 5. Four dumpsters Contractor will provide the following: 1. Daily log book 2. Check list in each cleaning closet notating when each area is cleaned and by whom 3. All tools including but not limited to: mops, brooms, vacuum cleaners, cleaning brushes and scrubbing equipment 4. Email, phone number and address for owner(s) and supervisor(s) 5. Background check for all employees when requested by the Academy or Town 6. Supervisor will complete weekly checks of all areas on campus. WA Janitorial Bid 2019 � Page 6 Optional Services The following will be serviced on an as needed basis for both Westlake Academy and the Fire-EMS Station No. 1. (The Town of Westlake reserves the right to use other contractors or staff to complete the following work.) t. Washing of all windows inside and out: Cost per window: $ ]�[o. of W indows Total Cost: $ �; "'^�' =�� 2. Washing of windows inside and out above ten feet: Cost per window: $ No. of W indows Total Cost: $ 3. Machine scrub tile floors: Cost per sq. ft. $ �'i� Total sq. ft.�,�''i Total Cost: $ =; U`7 . '7;i 4. Strip/Wax VCT flooring: Cost per sq. ft. $ � =�"� Total sq. ft. �,�� Total Cost: $ �-: `��='`. `'=' 5. Machine cleaning of carpet: Cost per sq. ft. $ : /,�: Total sq. ft.;��,��'�7 Total Cost: $ �;�,�5 .�� 6. After hours and weekend cleaning: Hourly rate: $ ,'S.S� 7. Power wash outside of buildings: Hourly rate: $ �5 8. Day Porter: Monday thru Friday 7:00 am—4:00 pm Note: Hourly rate of pay $13.00 �; � Total annual cost of services: $ �..�-: `:'% ' ; .— Overtime rate: $ = ��;�� The Town reserves the right to use an outside supplier for all materials and supplies required for this agreement. Note: If the above services are not performed to Town standards, the Town may hire an outside contractar to provide the services needed and bill the contractor for any costs incurred. WA Janitorial Bid 2019 Page 7 INSTRUCTIONS l. WORK TO BE DONE GeneraL• The contract includes two Town owned facilities, Westlake Academy and the Westlake Fire - EMS Station No. 1. The Westlake Academy located at 2600 JT Ottinger Rd. is a Kindergarten thru 12`h grade campus with a total of 905 students and 95 staff members. The campus includes seven standa]one buildings which includes 56 classrooms, administration offices, restrooms, a library, break rooms, a Multi-Purpose Hall, Performance Hall, two dining and kitchen areas, locker rooms, a weight room and a gym. The total square feet of the campus under contract is 89,919 which includes the following: • PYP 1 Building—24,000 sq. ft. • PYP 2 Building—9,900 sq. ft. • Gym &Ca�feteria— ]9,267 sq. ft. • Field House—8,900 sq. ft. • Six Portables with 2 Classroom each— 8,400 sq. ft. • Secondary Building (3 stories)— 19,452 sq. ft. Areas excluded from this contract: • Multi-Purpose Hall & Cafeteria—9,536 sq. fr. • Arts & Science Building— 8,500 sq. ft. The Academy interior includes wood, VCT, carpet, rubber, carpet, concrete and tile flooring. The Westlake Fire-EMS Station No. 1 which is located at 2000 Dove Rd. opened in February 2019 and includes two restrooms, a mall area, a training/weight room, a conference room, three offices and a lobby. The total sq. footage of this facility is 4,600 sq. ft. Contract: The Town of Westlake will use its standard bidding procedures to select the contractor. The Town's designated Facilities Manager is Rosie Miller, and Bid Manager is Darcy McFarlane, Facilities and Recreation Assistant (dmcfarlane@westlake-tx.org). Timeline: Bid due on December 9,2019 at 10:00 A. M.,and the contract will be awarded on December 16,2019 with a service start date of January 2,2020. 2. PREPARATION AND SUBMISS[ON OF PROPOSAL In the bid proposal, the bidder shall fill in the blanks for the "Optional Services " and the "Tota! Amount." 3. [NTERPR�TATION OF QUOTED PRICES In case of a difference between the written words and any figure in a proposal, the amount stated in writing will be considered as the bid. The contract method will be unit pricing based on acYual quantities of work provided. WA janitorial Bid 2019 Page B 4. D[SCREPANCIES [N BIDS In case of lack of clarity of a proposal, the owner will adopt the most advantageous construction thereof or reject the bid. 5. UNBALANCED BIDS Unreasonable or unbalanced unit prices will be cause for rejection of any bids. 6. INTERPRETATION OF SPECIFICATIONS Any questions as to the meaning of any specifications will be answered by addendum which will be sent to all who have been furnished with the service agreement. 7. LOCAL LABOR The Contractor, in so far as is practicable, will be expected to give preference to employment of local citizens. 8. MATER[ALS FURNISHED BY CONTRACTOR The Contractor shall furnish all materials, regardless of their nature except as noted in this agreement. 9. MANUFACTURERS MSDS The Contractor shall furnish, MSDS for each of the products used to fulfill the service required in this agreement. A copy must be kept in one cleaning doset and a second copy goes to the Facility Manager. 10. LABOR CLASSIF[CATION AND MINIMUM WAGE SCALE Attention is called to the fact that a minimum scale of wages to be paid to employees engaged in the work under this contract does not release the contractor from compliance with any state wage law that may be applicable. The contractor shall abide by the wage and hour laws of the State and must not pay less than the rates prescribed. 11. TIME ALLOWED FOR AGREEMENT TO START The Contractor shall commence work in not more than 10 calendar days after the work order has been issued. Work on the project shall start on January 1, 2020. 12. SPECIAL INFORMATION - SALES TAX The owner qualifies as an exempt agency as defined by the statutes of the State of Texas. The Contractor shall comply with all statutes and rulings of the State Comptroller. 13. SUB CONTRACTORS The Contractor must submit a list of all sub contractors which would be performing any work under this agreement. lf at any time the Contractor wishes to change a sub-contractor, they must get approval from the Town. l4. INSURANCE The Contractor shall furnish and maintain during the life ofthe contract adequate Worker's Compensation and Commercial General Liability (Public) Insurance in such amounts as follows: WA Janitorial Bid 2019 Page 9 Tvve of Insurance and Amount 1. Workman's Compensation As set forth in the Worker's Compensation Act. 2. Commercial General Each Occurrence $500,000 Liability (Public) General Aggregate $1,000,000 Products Comp/Ops Agg. $],000,000 The Town of Westlake shall be named as an additional insured on the Commercial General LiabiliYy (Public) Insurance Policy furnished by the Contractor. Each insurance policy shall contain a provision requiring that thirty (30) days prior to expiration, cancellation, non-renewal or any material change in coverage, a notice thereof shall be given by certified mail to the Town of WesYlake, I500 Solana Blvd., Bldg. 7, Suite 1700, Westlake, Texas 76262. Companies issuing the insurance policies shall have no recourse against the Town for payment of any premiums or assessments for any deductibles which are at the sole responsibility and risk of the Contractor. Certificate of proof that the insurance is in force shall be fumished to the Town. The coverage provided herein shall be primary and noncontributory with any other insurance maintained by the Town of Westlake, Texas, for its benefit, including self insurance. In the event any insurance policy shown on the Certificate of Insurance has an expiration date that is prior to the completion and final accepYance of the service agreement by the Town of Westlake, the Contractor shall furnish the Town proof of identical continued coverage no later than ten (10) days prior to the expiration date shown on the Certificate of Insurance. The Contractor shall not commence work on any Contract in the Town of Westlake unti] the Contractor has obtained all the insurance required under this paragraph and such insurance has been approved by the Town. WA Janitorial Bid 2D19 Page SO BIDDERS INSTRUCTIONS , _; ;;��: / � '�� L,:% _-_= a.^�'" Y--" (Must be signed by the�ontraceor) ATTENTION TO ALL BIDDERS: The Town of Westlake wishes to thank you in advance for bidding on this project. Please be aware of the followin� requirements for bidding on Town of Westlake work. [t is important that you read and understand these qualification factors in order to achieve a rapid and smooth completion of the process. All pertinent documents required by law and these instructions must be correctly completed. A successful completion of them, will not only benefit the Town of Westlake, but also you as the Contractor, because among other things,the money reserved for the project will be ready to be used in your project and prompt scheduled payment may be made without any fuRher delays. If you are unable to comply with formal requirements or fail to exercise due diligence in completing the required contract forms, the contract may be awarded to the next lowest bidder for the reason time is of the essence in these projects. WA Janitorial Bid 2019 Page 11 BASIC FORMS REQUIRED BY THE TOWN OF WESTLAKE THE FOLLOW[NG FORMS MUST BE COMPLETED BY THE CONTRACTOR AND ITS INSURANCE COMPANY 1. Proposal (to be completed by the Contractor) 2. Standard Form of Agreement(to be completed by the contractor) 3. Corporate Acknowledgment; or Single Acknowledgment; or Partnership Acknowledgment (NOTE: W hichever is applicable to the contractor,just one must be completed, and shall be notarized.) 6. Power of Attorney or Certificate of Authority of Attorney(s) In-Fact (issued by the surety's company) 7. Town of Westlake Certificate of Insurance fonn (to be completed by the insurance company) 8. Indemnification by the Contractor(to be completed by the contractor) REMINDER: (a) All signatures must be originals. (b) Make sure the appropriate forms have been correctly notarized WA Janitorial Bid 2019 Page 12 INDEMNIFICATION BY CONTRACTOR Town shall not be liable or responsible for,and shall be saved and held harmless by Contractor from and against any and all suits, actions, losses, damages, claims, or liability of any character, type, or description, including all expenses of litigation, court costs, and attorney's fees for injury or death to any person, or injury to any property, received or sustained by any person or persons or property, arising out of, or occasioned by, directly or indirectly, the performance of Contractor under this agreement, including claims and damages arising in part from the negligence of Town,without; however,waiving any governmental immunity available to the Town under Texas law and without waiving any defenses of the parties under Texas law. The provisions of this indemnification are solely for the benetit of the parties hereto and not intended to create or grant any rights, contractual or otherwise,to any other person or entity. It is the expressed intent of the parties to this Agreement that the indemnity provided for in this section is an indemnity extended by Contractor to indemnify and protect Town from the consequences of Town's own negligence, provided, however,that the indemnity provided for in this section shall apply only when the negligent act of Town is a contributory cause of the resultant injury, death,or damage, and shall have no application when the negligent act of Town is the sole cause of the resultant injury, death, or damage, unmixed with the legal fault of another person or entity. Contractor further agrees to defend, at its own expense,and on behalf of Town and in the name of Town, any claim or litigation brought in connection with any such injury, death, or damage. The Contractor will secure and maintain Contractual Liability insurance to cover this indemnification agreement that will be primary and noncontributory as to any insurance maintained by the Town for its own benefit, including self-insurance. In addition, Contractor shall obtain and file with Town a Town of Westlake Certificate of Insurance evidencing the required coverage. CompanyName (Contractor) �5'�� F��'��" �c'%��''��r.:' , Signature ��- - LL>.'� `� Ci'��✓ G Name(PleasePrint) !^�'';��= I��F=�`i= Title �t�l�"-�!r�i�-':- WA�anitorial Bid 2019 Page 13 AGREEMENT BETWEEN TOWN AND CONTRACTOR THIS AGREEMENT is dated as of the day of January in the year 2020, by and between the Town of Westlake, Texas (hereinafter called OWNER) and ��"�% 1�nGr:.�"�' .�,5':-il'<�=� . (hereinaftercalled CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: Article 1. WORK. CONTRACTOR shall complete all service as specified or indicated in the Contract Documents. The Work is generally described as follows: JANITORIAL SERVICE AT THE WESTLAKE ACADEMY/CIVIL CAMPUS WESTLAKE ACADEMY and Westlake Fire-EMS Station No. 1 FROM TOWN OF WESTLAKE Article 2. CONTRACT TIME. 2.1 CONTRACTOR agrees to commence service Sunday — Friday. Service may be performed on weekends, holidays, and summers which must be approved by the Town. Article 3. EMPLOYEE BACKGROUND CHECKS. 31 CONTRACTOR must provide a completed certification of criminal history record information form (exhibit A) on each employee and subcontractor before they are scheduled to provide services on the Westlake Academy campus. The Town reserves the right to reject any employee the right to work at the Westlake Academy campus. based on the result of its findings. Contractor must provide the Town with a current list of employees providing services at the Westlake Academy campus at any time. Contractor must supply a list of vehicles that will be on campus. Article 4. CONTRACT PRICE. 4.1. OWNER shall pay CONTRACTOR for completion of the work on a monthly basis in accordance with the Contract Documents in current funds 6ased on the basic schedule of services and Optional Services stated in the proposaL If CONTRACTOR does not perform services in accordance to this agreement the Owner will deduct any and all expenses to hire a second contractor and/or staff to perform the services. Owner wil] deduct all expenses from the contractor's monthly fee. WA Janitorial Bid 2019 Page 14 Article 5. PAYMENT PROCEDURES. 5.1 CONTRACTOR shall submit invoices for payment on service completed during the previous month on the first day of the month. CONTRACTOR shall present only one invoice for payment each month. Invoice for payment will be processed and OWNER shall make payment to CONTRACTOR within thirty (30) days of the date of the invoice. If CONTRACTOR does not perform services in accordance to this agreement the Owner will deduct any and all expenses to hire a second contract and/or staff to perform the services. Owner will deduct all expenses from the contractor's monthly fee. Article 6. INTEREST. 6.1 All moneys not paid when due shall bear interest at the maximum rate allowed by law at the place of the project. Article 7. CONTRACTOR'S REPRESENTIONS. 7.1 In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: 7.2 CONTRACTOR has familiarized itself with the nature and extent of the Contract Documents, work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance or furnishing of the work. 7.3 CONTRACTOR binds itself to use such materials and so construct the work that it will remain in good repair and condition for and during the period of this agreement. 7.4 To the fullest extent permitted by laws and Regulations, CONTRACTOR shall indemnify and hold harmless OWNER and their consultants, agents and employees from and against all claims, damages, losses and expenses, direct, indirect or consequential (including but not limited to fees and charges of management, staff, attorneys and other professionals and court and arbitration costs) arising out of or resulting from the performance of work, provided that any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, ar to injury to or destruction of tangible property (other than the work itsel� including the loss of use resulting there from and (b ) is caused in whole or in part by any negligent act or omission of CONTRACTOR, and Subcontractor, any person or organization directly or indirectly employed by any of them to perform or furnish any of the work or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder or arises by or is imposed by Laws and Regulations regardless of the negligence of any such party. 7.5 In any and all claims against OWNER or any of their consultants, agents or employees by any employee of CONTRACTOR, any Subcontractor, any person or or�anizatio� directly or indirectly employed by any of them to perform or furnish any of the work or anyone for whose acts any of them may be liable, the indemnification obligation under paragraph 7.3 shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for CONTRACTOR WA Janitorial Bid 2019 Page 15 or any such Subcontractor or other person or organization under workers' or workmen's compensation acts, disability benefit acts or other employee benefit acts. Article 8. CONTRACT DOCUMENTS. The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR concerning the work consist of the following: 8.1 Bid Proposal - Basic Schedule ofservices 8.2 Optional Service 8.3 [nstructions 8.4 This Agreement There are no Contract Documents other than those listed above in this Article 8. Article 9. TERMINATION. 9.1 Either OWNER or CONTRACTOR may terminate this Contract, with or without cause, by giving the other thirty (30) days written notice. Article 10. MISCELLANEOUS. 10.1 No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound, and specifically but without limitation moneys that may become due and moneys that are due may not be assia ed without such consent(except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 10.2 OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and legal representatives to the other pariy hereto, its partners, successors, assigns and legal representatives in respect of all covenants, agreements and obligations contained in the Contract Documents. WA/anitorial Bid 2019 Page 16 IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed three copies of the Agreement. Three counterparts have been delivered to OWNER, and one counterpart each has been delivered to CONTRACTOR. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR on their behalf. This ab eement will be effective on the day of January 2020. OWNER: CONTRACTOR: Town of Westlake, Texas yr<.'r l�r�,'G!`�L' ��'�r iCc=�S / �' By: By:'�; �,,%z �<�`�G�'��✓ - ✓ Amanda DeGan, Town Manager ATTEST: Tanya Morris,Assistant to the Town Secretary And Town Manager Address for giving notices: Address for giving notices: 1500 Solana Blvd., Bldg. 7, Suite 7200 5o�� ?v%-C:• �o�� c�`�--0, 6 v r Tc 1�C Westlake, Texas 76262 -TJ"v��"T, i�' j 6 �!'�s List name of person to whose attention notices are to be sent: (If CONTRACTOR is a Corporation, attach evidence of authority to sie.) WA Janitarial Bid 2019 Page 17 OATE(MM/DOIYWY� ,��Ri�'' ��T'lFI�AI'� C3F l.i�4£�ILB�'Y liel^�ll fdCE �r�a,zoas TH3S CERTiFiCATE !S ISSUED AS A fifiATTER OF 1?JFORMATION ONLY AidO CdNFERS NO RIGNTS UPON TH£ CER71FiCATE HOLDER. THiS CERTIFiCATE DOES NOT AFFli2ARATiVELY Of2 PdEGAT3V�LY AMEND, EXTEND OR ALTEf2 THE COVERAGE A�FOf2DED 8Y THE POLICIES 3ELOW. THIS CERT1FiCATE QF iNSilftANCE DOES NOT COWSTiTUTE A CONTRACT $ETWEEN THE ISSUlNG INSURER(SJ, AUTHORI2ED REPRE$£NTATIVE OR PROIIUCER,AHD?HE CE}?TIFiCATE HOLOE32. 9MP4RTANT: 9f fhe certiffcate hoider is an ADD3TlONAL 1NSURED,Bhe po3icy(ies)must have ADDITI4NAL INSURED provtsions or be endarsstl. li SUBROGATION iS WAIVED,subject Yo the terms and candiQions of the poiicy, eertain policics may requ3re an entlarsement. A statement on this certificate dces not confer rights ta the certiflcate hofder in tisu oB such endorsement{sj. C NTA PRO➢UCER NAME ._._._ .—. .-.--- HctchkissinsuranceAgency.. LLC aroNE $�Q_8�9�,,5�_, _ „ � �A+��,_g725�277gg___ 18tC.7'�Eat1.— � 4120 Internatioaai Parkway e-n,ait Suite 2Q00 aooaess: Certs hia0ccom _,,,,, .... .._—. CarrolitonTX75007 INSURER{3}AFFORDINGCOVE�tAGE _ �� -��_��p��b ....... _..— ."___— INSURERA:C:(ICI(1t1821IlIdeRifli Compa�_ .z3z8� -msuaeo �� -� � � sesrFrc�a� � � �� iNsus ae.7exas Mutual insurance Com any �� 22945 Sest Facility Services wsuaeec: �� 305 N.E. loo0 820, Ste 106 - _�__ �.-._ � � HUtSCTX7EOS3 WSUREftO. _ ._ _ --- ---- __"" MSURERE:___. , __ . .__-_ ' —"- INSURER F: CCVERAGES C�RTiRCA7E NUP+SBER:1923488821 REVfSION NUMSER: � TN:S IS TG CERTIFY THAT TH'c POLICIES OF INSUftANCE LISTED IIELOW HAVE BEEh ISSUED TO 7HE INSURED NAMED A80VE FOR THE POLICY PERIOD INOICA?E6. NOl1MTHSTAN�iNG ANY P,E4UIREMENT, TERM QR CON01?iON OP ANY COU7RACT OR OTHER DOCUTAENT WITH RtSPEGT 70 NhiICH THIS ; CER71FlCihTE iv1AY 0E iSSUED OR MAY PERTAiN, THE INSURANCE AFrORDED 8Y T4e PCLICIES DESCRIBEO NEREIN iS SUSJEC7 TO ALL T.HE TERMS. � EXCIUS�ONSAND CONOITlONS OF SUCH POLICIES.LIftfl3T5 SHOWN.MAY HAVE BEEN R'eDUCEO BY PAID CLAIf✓f5 , .._. __ ... __ ...."—" ...'..".— .-'-'—... AODLSUBR..... ........ POLIGYEFi POLiCYESP ��Sq ttPEOFINSURANCE POIiCVNUM9ER . MdVDDttI'Yv MMf00/YYYY LIMITS LTft. ti I X COMMERCIAl6ENEW1Ll�AeILIiY �'.. EPPJA97552 �. '�1912079 I 'a!20i2020 qCrCCCJR4EhCE . °i,00q000 - ��, a�.MTt,E TO� n D _.... ..I�C;hIMS�t++4�e . X .'... CCCUR I i _ � t PREMIaE55= oc urnn:;.J 3�0 OOSI __ —.._... —� ., -_� I '..�' ME�cx�(AnJo�ePersor7 Sib.000 _ __"' ....._ ' ' _ ._"_ .... ..._ , . 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WORKERSCOP.IPENSATON � C00'It92376 I 612�i2018 � 61201202fl X gTATDTE �_ERH�,_ g ANDEMPlOYERS'LIABIUN � Y�N � ' �' E L EACH AG4i�ENt t D00 Q90 , ANYVROPRIETORlPARTM1:EWEXECUTIVE a N�A '� � , � -0FfiCEPlM.cM2EPeXC!U�EG4 . . -: �� ilManctatoryinN9j �,, , '�. I. L�ISEAS E ..MPLCYEF :10000C� . .""_'_ .....__.__ ... .-__.... 'Ifyas,aeacrlbeimtler � '� � �.L 'vI5E=5E aO�IC�UR:Ii 55.000,000 _DESCR!PTIQNOFOFERATIONSbelaw � . oTI040POPERATIONSlLOCATION5IVEHICLES (ACOR I101,AdtlkionaiRemarksS<�etlule,maybleattachedifmorespace35reqmretl7 DESCRI. The general liability policy includes addiiional insured endorsements,[GA233 0210771hat pro+ndes additional insured status for ongoing and campieted operations to the certificate hoider oniy when there ls a wntten contrzet beN+�n the named insured and the certifleate holder that reawres such status. The generai liabiliN policy includes a bianket waiver ofi submgation endorsement when required by writtzn contracS-per(GA233 02l07) The generai tlability palicy inclutles a special endorsement vaith Primary antl NancaMributory wording as required by wrltten contract,{GA233 0210?]. The Hirec�Car Non-Owned Auto coverage is subject to tha Genaral AggregaCe Limi;on the above reterenced General Liability sec6nn. The w�rke!5 compensatian policy includEs a blankei waiver of subrogation endorsement when requlred by written contracf-per(WCa203048) See AYtached... CERTIFICATE iiOLDER CANCELLATION � 5HOUl0 AflY OF iHE ABOVE DESCRIBED PO�ICIES BE CANCELLEO BEFORE � THE EXPIRA'I70N DA7E THEREOf, NOTICE WILL 8E OELiVERED IN � ACLORDAMCE WITH THE POLfCY PftOViS�ONS. AIJTHORI2ED REPRESENTA'tNE j� �' � OO 1988•2095 ACORD C6RPORATION. Ail rights reserved. ACORD 25(2098f03) The ACOR�name and logo are registered marks of ACORD . a Facility Services Westlake Academy Janitorial RFP Addendum December 2019 Campus Cleaning Program Information • 6 day a week night cleaning program August 1 through May 31 • 5 day a week night cleaning program June 1 through July 31 (one crew member) • $11 an hour pay rate for night cleaning members • Concrete floors in the Secondary Building are to be burnished twice annually • Pricing includes annual window washing (interior and exterior) of all campus windows • Pricing includes annual strip and wax of VCT floor in portable classrooms and related moving of desks and chairs Firehouse Cleaning Program Information • 5 day per week night cleaning program • At least $11 an hour pay rate for the night cleaner • Another line item for the annual cost of window washing was added to page 6 of the RFP for quarterly window washing (exterior) and monthly washing (inside of exterior windows). Note: One of the challenges in assembling cleaning crews in Westlake is that they have to drive a ways from where they live. We have intentionally budgeted reasonable pay rates and production rates in an effort to secure crew member labor over the long term with minimal turnover. Fining System: In the pre-bid conference the idea of an incentive program emerged. We propose a fining system for repeat offenses such as negligence to complete specified tasks etc... perhaps a $50 fine per offense in an agreed upon ongoing system. Other Observations • There are obvious tool marks (swirls etc...) in many of the concrete floors. These can be removed and fixed by proper use of diamond abrasives. This is one of our specialties and we would be happy to write an assessment and quote for doing so. • In addition to machine scrubbing, it may be necessary to utilize an indoor power washing system to remove contaminants in the grout lines. We have this capability and would be happy to write an assessment and quote for doing so. • We suggest that once tile grout is properly cleaned that it be sealed with an impregnating sealer. Most sealers have a shelf life of about 2 years once applied. This will help keep subsequent contaminants suspended, making the cleaning process easier. Westlake Town Council TYPE OF ACTION T x E i o w N o F WESTLAKE RegularMeeting - Consent oisriNorivE sv oEsicN Westlake Town Council Meeting Monday, December 16, 2019 ToP�c: Consider a Resolution amending an authorized signer on the Town of Westlake Trust Account with First Financial Bank. STAFF CoNTAc'T: Debbie Piper, Finance Director Strategic Alignment i i � . � . . , ; . . � � - � � Exemplary Service&Governance Increase Informed&Engaged -We set the standard by delivering Citizens/Sense of Citizen, Student& unparalleled municipal and Transparency, Community Stakeholder educational services at the lowest Accessibility& cost. Communications � Outsidc thc Scope of Identified Strategic Initiatives Time Line- Start Date: December 16, 2019 Completion Date: December 16, 2019 Funding Amount: $0.00 Status - ❑ Not Funded Source- N/A EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) Due to the review and update of internal controls regarding the bank depository accounts, it is necessary to remove the HR Director and replace him with the Deputy Town Manager as an authorized signer on the Town of Westlake Trust account. This account is only used to pay health insurance premiums for sales tax exemption purposes that are embedded in the premiums. Only one transaction per month is processed through this account. The remaining accounts did not include the HR Director; therefore, do not need to be changed. Page 1 of 2 Since the creation of the account in 2006, signers on the Trust account have included the Town Manager, the Finance Director, and the HR Director. RECOMMENDATION Approve Resolution amending an authorized signer on the Town of Westlake Insurance Trust account with First Financial Bank. ATTACHMENTS Resolution Page 2 of 2 TOWN OF WESTLAKE RESOLUTION NO. 19-43 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AMENDING AN AUTHORIZED SIGNER ON THE TOWN OF WESTLAKE INSURANCE TRUST ACCOUNT WITH FIRST FINANCIAL BANK. WHEREAS, authorized signers of the Town of Westlake's depository accounts may require amendments at certain times due to changes in structure and/or personnel; and WHEREAS,the Town's Insurance Trust account is required for payment of health insurance premiums when government sales taX eXemption is claimed; and WHEREAS, due to the recent change in internal controls related to bank depository accounts, it is necessary to remove and replace one authorized signer on the Town's Insurance Trust account; and WHEREAS, signers on the Town's accounts will include the Town Manager, the Finance Director, and the Deputy Town Manager; and WHEREAS,the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town of Westlake Council hereby designates Noah Simon, Deputy Town Manager, as the replacement authorized signer of the Town of Westlake's Insurance Trust Account with First Financial Bank. SECTION 3: If any portion of this Resolution shall, for any reason,be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolurion 19-43 Page 1 of 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 16t" DAY OF DECEMBER 2019. ATTEST: Laura Wheat, Mayor Tanya Morris, Assistant to the Town Secretary Amanda DeGan, Town Manager APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney Resolurion 19-43 Page 2 of 2 Westlake Town Council TYPE OF ACTION T x E i o w N o F WESTLAKE RegularMeeting - Consent oisriNorivE sv oEsicN Westlake Town Council Meeting Monday, December 16, 2019 TOPIC: Consider approval of a Resolution approving amendments to Resolution 19-29 an Interlocal Agreement with Tarrant County for the reconstruction of Roanoke Road, Pearson Road and the Westlake maintenance building parking lot, authorizing the Town Manager to execute the agreement and authorizing town staff to make funding changes not to exceed$25,000 on this project. STaFF CoNTaCT: Troy J. Meyer, Director of Public Works &Facilities Strategic Alignment i i � . � . . , ; . . � � - 1 � High Quality Planning,Design& Informed&Engaged Development-We are a desirable Citizens/Sense of Municipal& Well planned,high-quality Encourage Westlake's Community Academic Operations community that is distinguished by Unique Sense of Place exemplary design standards. Time Line- Start Date: May 8, 2020 Completion Date: August 1, 2020 Funding Amount: $430,000 Status - N/A Source- Capital Projects Fund Contract: Yes Forms: N/A EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) The Town Council adopted the Inter-Local Agreement(ILA)with Tarrant County on September 30,2019 for the reconstruction of Roanoke Rd., Pearson Lane and the Westlake Maintenance Building parking lot, Tarrant County will provide the all reconstruction labor and the Town of Westlake will provide materials, traffic control, removal of the existing asphalt, and drainage improvements. This agreement leverages favorable pricing through economies of scale for construction materials and services secured through the County's competitive bidding process. The cost saving to the Town is estimated at$30,000.00. Staff recommendations to include the rehabilitate and resurface Ottinger Road located within the Town of Westlake from Dove Road to Town Limits. The cost from the addition to the agreement is included in the Page 1 of 2 FY 19-2020 CIP budget. The total cost to the agreement is $126,961.09. RECOMMENDATION Staff recommends approving amendments to resolution 19-29 an inter-local agreement with Tarrant County for the reconstruction of Roanoke Road, Pearson Road and the Westlake Maintenance building parking lot. ATTACHMENTS Resolution Exhibit"A" Page 2 of 2 THE STATE OF TEXAS FIRST AMENDMENT TO INTERLOCAL AGREEMENT COUNTY OF TARRANT WHEREAS on October 22, 2019, the Commission's Court approved through Court Order No. 131424, Tarrant County, Texas ("COUNTY") and the Town of Westlake ("TOWN") entered into an Interlocal Agreement ("ILA") for the COUNTY's assistance to: • Rehabilitate and Resurface Pearson Road located within the Town of Westlake from Dove Road to Town Limits (Approximately 1,295 linear feet). • Rehabilitate and ResurFace Roanoke Road located within the Town of Westlake from SH 170 to 465 ft North of Oak Trail (Approximately 3,926 linear feet). • Stabilize and Resurface Fire Station Parking Lot located within the Town of Westlake on Dove Road (Approximately 607 SY). Collectively, hereinafter referred to as the "Project". NOW, THEREFORE, the COUNTY and the TOWN desire to amend the Agreement to add an additional PROJECT location: • Rehabilitate and ResurFace Ottinger Road located within the Town of Westlake from Dove Road to Town Limits (Approximately 2,261 linear feet). AND, WHEREAS, the COUNTY "s Responsibilities will be amended to include: • Ottinger Road: Following milling and removal of the excess materials by the TOWN, the COUNTY will stabilize the exposed subgrade, regrade, shape, and prime the roadbed, place two inches of asphalt base, place two inches of asphalt surface, backfill the pavement edges and clean the project jobsite. All other conditions and requirements of the ILA remain the same. Page 1 of 2 TARRANT COUNTY, TEXAS TOWN OF WESTLAKE B. Glen Whitley Thomas Brymer County Judge Town Manager Date: Date: Gary Fickes Troy Meyer Commissioner, Precinct 3 Managing Director of Public Works Date: Date: Attest: APPROVED AS TO FORM* APPROVED AS TO FORM AND LEGALITY Criminal District Attorney's Office* Town Attorney * By law, the Criminal District Attorney's Office may only approve contracts for its clients. We reviewed this document as to form from our clienYs legal perspective. Other parties may not rely on this approval. Instead those parties should seek contract review from independent counsel. Page 2 of 2 TOWN OF WESTLAKE RESOLUTION NO. 19-44 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, APPROVING AMENDMENTS TO RESOLUTION 19-29 AN INTER-LOCAL AGREEMENT WITH TARRANT COUNTY FOR THE RECONSTRUCTION OF ROANOKE ROAD, PEARSON ROAD AND THE WESTLAKE MAINTENANCE BUILDING PARHING LOT, AUTHORIZING THE TOWN MANAGER TO EXECUTE THE AGREEMENT AND AUTHORIZING TOWN STAFF TO MAKE FUNDING CHANGES NOT TO EXCEED $25,000 ON THIS PROJECT. WHEREAS, Tarrant County and the Town of Westlake are both governmental entities engaged in the purchase of goods and services, which is a recognized governmental function; and, WHEREAS, the Town Council desires to provide residents and commuters safe and aesthetically pleasing streets and infrastructure; and, WHEREAS, amending the Tarrant County Inter- Local agreement passed on September 30, 2019 includes the rehabilitation and resurfacing Ottinger Road located within the Town of Westlake from Dove Road to the Town Limits; and WHEREAS, the Town Council finds that the Inter-Local agreement and improvements of Roanoke Road., Pearson Road and the Maintenance Building parking lot benefit the public; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town Council of the Town of Westlake hereby approves the Tarrant County Inter-Local agreement attached as Exhibit "A" and authorizes the Town Manager to sign on behalf of the Town of Westlake and authorizes town staff to make funding changes not to exceed $25,000 on this project. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 19-44 Page 1 of 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 16TH DAY OF DECEMBER 2019. ATTEST: Laura Wheat, Mayor APPROVED AS TO FORM: Tanya Morris, Assistant to the Town Secretary L. Stanton Lowry, Town Attorney Resolurion 19-44 Page 2 of 2 Westlake Town Council TYPE OF ACTION T x E i o w N o F WESTLAKE Regular Meeting - Action Item o i sr i N o r i v E s v o E s i c N Westlake town Council Meeting Monday, December 16, 2019 ToPrc: Conduct a public hearing and consider an Ordinance approving proposed amendments to Ordinance 865 approving a site plan amendment in the PD1 zoning district, in order to construct modifications to the fountain plaza located on Lot 4, Block 2, Westlake/Southlake Park Addition Number One, located generally at the southeast corner of Solana Blvd. and State Highway 114. STAFF Co1vTACT: Ron Ruthven, Planning and Development Director Strategic Alignment ii � . , . ., ; . . � � - � i High Quality Planning, Design & Planned/Responsible Cirizen, Student& Development-We are a desirable well preserve Desirability Development Stakeholder Planned, high-quality community that &Quality of Life is distinguished by exemplary design standards. Time Line- Start Date: November 18, 2019 Completion Date: December 16,2019 Funding Amount: N/A Status - N/A Source-N/A Contract: No Forms: N/A EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) HMC Solana, LLC, owners of the subject property, are requesting a site plan amendment in order to make alterations to the eXisting small fountain plaza in The Plaza portion of the Solana development. The Solana Plaza development includes four office buildings, two retail buildings, a hotel and a parking garage. The subject area is located between the building that houses the Fossil Creek Liquor Store, the restaurant building, the building that contained the former Town Hall, and the Marriott hotel and larger plaza area. Page 1 of 2 Currently, alterations to the larger central plaza area between the Wells Fargo building and the Fossil Creek Liquor building are underway. While under construction, the applicant wishes to proceed with alterations to the subject area while workers are mobilized. HISTORY On September 24, 2018, the Town Council voted to approve Ordinance 865 authorizing the installation of 23 additional surface parking spaces and open space alterations in the larger plaza, which is currently underway. Subsequently,on January 28,2019,the Town Council voted to approve Ordinance 876 authorizing the addition of 35 additional spaces in front of the Marriott hotel which is also included in the current construction scope of work. PROPOSAL While construction is underway, the applicant proposes additional alterations to the smaller plaza as noted above. In documents provided by the applicant, they state that"the renovation design for the plaza seeks to preserve the memory of the original design by incorporating design concepts, reinforcing alignments and views, and using original dimensions and geometries from Legorreta and Walker's original plan to create an inviting and compelling space for patrons." The proposed changes involve removing the fountain and crossing pathways in order to make the plaza a more useable amenity. Staff, including the Town's architectural consultant, have worked with the applicant to ensure that the changes do not take away from the original intent or character of the development and its original designers, Ricardo Legorreta and Peter Walker. Therefore, staff is satisfied that the proposed changes will enhance the development by providing more usable, engaging open space that improves the development. PLANNING AND ZONING COMMISSION On December 9, 2019,the Planning and Zoning Commission voted to recommend approval of the request, as presented,by a(5-0) vote SUMMARY AND RECOMMENDATION Staff recommends approval as proposed. ATTACHMENTS Staff EXhibits Exhibits provided by the applicant Proposed Ordinance Page 2 of 2 � � • � • . � . DELINEQTDR11.15.19 DESIGN SUMMARY PRESENTATION � THE PLAZA @SOLAN�` 8 LANDSCAPE+PLANNING+URBAN 11 DESIGN � � ' � ' � � � EXTENDED CLOISTER EDGE VILLAGE CIRCLE � z a � � a � y W °C CENTRAL LAW N KEY ELEMENTS � � EXTENDED CLOISTER EDGE The cloister has been extended to encompass the entire plaza area and creates new usable spaces for people to gather and enjoy. BOSQUE The bosque helps redefine the cloister edge and acts as a formal planting extension of the architecture and also a mediator between the central gridded tree planting and the architecture. RAISED LAWN MALL CENTRAL LAWN The central lawn reintroduces the geometric void concept from the original design within the central tree grid with the Bosque enclosing the form. RAISED LAWN MALL The mall acts to connect the original cloister � space to the extended space and helps to Z � define three unique sitting areas - around Q �v the central lawn at the bosque, around the � _ � existing live oak in the middle of the site, and a �� at the existing restaurants. ~ vQ VIEWS y W � � , The low profile of the central lawn and raised lawn mall provide uninterrupted views to the existing architecture. OFFICE SPACE SCALE:1"=20' � N o io za aa DELINEQTDR11.15.19 DESIGN SUMMARY PRESENTATION � THE PLAZA @SOLAN� g LANDSCAPE+PLANNING+URBAN 11 DESIGN � � � � � � � Q E X I S T I N G � VILLAGE CIRCLE STEPS 0 � 1— _�--_- -- � ---- ,. _._._ - -�. - _-_ _ _ _ � -. - - - - , ' � �r ,�;�� .� ��" � r�� , -�� ;;x: � 7,t� +'y • �3 .� .� � 1'� F+. . � � -p` ii. 7:.;�';? ' � "��. �i• . ...ti:. �i �.ir, � ��- .u.i�. �..�i.� - �.r_:s 5..[�i � �no ;�I3�:s%^': . ,�. y �a�n�"S:'FS s)':i��- � v�'�.� — -�...... _.._.� r.. � f .,�. ..i� __�� . m' on�.�.:;,.,a,A.:?:... , e"ri u �� a:'„. ,:y::, _ � _ - �i �� i� ��p �� ;' �, � ;.; , rw.�:� _:� ::;;:: � � _ �.� �,� �'IL ...��1:J�,.._.... _ u:_l `,�•er _ �� :� r. ^ . -� . 'eti.�- i � � � �-ii .. .: �}!. ..="'�'r.y;.:i.,r:;.°.- � �. L ¢ � ��. " _ : �- . . _ -: ,—' _ +".a, _ _ . _•'`� .. �C-..'.�i��e�.�k�� i �t: . 'L�..;� �...�i�:�_�; , . �C$�.�'"�.a:.- e . , � ,. . . .,,_ � H — � 96 _ � � �� r... - - - `ffi;�� r .. � � ' ; �. �F�=`. � � �� - �y Z �y<, . :�_ -� . , •�- ��. �.. I !.a .. . ... . r�� +'� L. 4 .. Q � • S� x : . ..dsa.. ' .�'�� . ,r�1ia� .�. _ ....A/k . !i'� _ �YC�I.}F.! . .�) i �' �. . � � � :s.a .�,' � � L: � re 1� ��'. �•�� lk: , .'� 43�� y ►r OC _]_'� �� • $P{ `'�a,-•x . T., �_ ` 1 =� ,i+�. .�.:•.., �._• ,:. �r. � J � � �� _�_ i - � 3'-�� " .'�i?�;;;� ►��' :�`�� ''-,�,� - �+� ;'� -�� r �f � '-� 77 L�� •�. a �, .��; :►r �;�� -� __';' ;�� , _ 1. � r�� - Q �� , ' �� - - � - � � y � . � . . �� , ' " - _' �z ��., W _ � �� '°� .�_,�:.y�, . , +�—"�, �.�..� -� ' `'�` ��.d4 '�:-�'` . •`� � •`,, p� �w �---�— � . ��,,; � ,, �� .,_� -;'; ';�. � ! �' , � .�. . �. �h �� . .� . � i . .. _ .. . p _dr�„ F,.��,' i P � �- wM�Ri . r � ,3 `..'' ' �'� -� �� A•� ��`�4a L' I' I��4.. �.,��'�r:` '�i � �y�� ' ;.. ;� '� ��' _ ` °._:`� . � I�. .., isa. �-+ii''f-` .3' m�` I `'..',`. ., r . -z�fi=: . �� . - -;� � ,Q �"�� 1. SLOPED ENTRY PATH � :� � _4�: - . . � � � � , � ` ' � . ` � 2. EX/STING OVERHANG ' , ��:, . .� � ;, , ' `'• �`` ' 3. EXISTING WALL ' `�i►. ��,.�..: '::=:4��4�"` ;.��_ � J �� , a � , , � � � � •�� ; � ; . � � f � 4. PATIO PAVILION �� 5. FLEX/BLE PAV/L/ON + BAR , � -- � , � � �"� ' , • ,�" n,;,�;;. �;'��;-� � � �� '�� 6. GROVE ENTRY ,,,; ,. : , ,� :�; �:.� • ��_ � ; �, 7. DECOMPOSED GRANITE r-..�-„ , .� - ,. _ _ � � -• -_-- � �,s.� �-...��.: _ , ::: � :,- .� .,, .-:--:.� 8. HARDSCAPE PLAZA � , � ; , .. R . . _�.. � � ��` � 9. CENTRAL LAWN -�s " � ' �' � ' � `� � `� � r,� , ��?� �, % 10. SHADE GROVE ` �, � � _: . . . �.. ' � 'r , �+�"' � t'.�' � , �I � l i �. � ii� � l� �� ' �� `��/� � - �_�; I.. . � �:_ , -�� ! �..�. _ � • . �` � j� I 4' I j�r I i �. �'. , �s_-__ ^r :s { ,� __ '� � r � � . ,, �; ' � , : ' E' , � �: _,. -:� .. ��';;- ; ' . � 11. INTEGRATED SEATING � � , , ` �� -- �` � � _ �-f _ - -- .� 12. PLANTING EDGE "�i'"�+' -- 1' '!�.. - .:e�'�`-��`s'Y � +. � �! --_ _ _ _�', . • .. •,:: - ` �� ---- �� z .., 4 — _. :=:� �.t '�.�'�,-�:: �__�... _� �; -- - -- -- - ----�--_. � � 13. LAWN AREA + PRESERVED TREES : :.. t � � _, - . ; :. •�` �_° � — ,A A 14. PERMEABLE PAVING �Y;;:,�s;` ..i , ��. :�a""':•.,;.:•.�. I . �� '" � 15. PROPOSED WALL ' : ;. . �� w�• "�' � � ' 0 16. RAISED LAWN FEATURE a..• I � . 4 � � �� , . . I ...�,,. ,�� .�.;��.,,�,.. � ' . -� :� '• ' ' • _ • _ ' ' '� p 17 INTEGRATED BENCH _. ; `,+ • � ��. .:_ _ . , Z �,�, — - -- - - - - - �-- - � Q �' .ii...,,M •., _ . w�; � - � � 18. EXISTING OAKTREE _ � � '= . � � � �_ v � � ��' 19. EX/STING W,4LL/SCULPTURE Q ,_ �..;. � r 7 �� 20. MOVABLE SEATING � � �� 21. PROPOSED PLANTING WALL � �"�. , �= �"�'� ' Q, y _ ...- � �� "J #.�� p v W r' ._�' ' ��=` V � �°1' � � .�� z., S �, ��° ��'#�-�:�:,:' � '� {: . ,, ,.�a � a'� "` r �'� " `�`" ` OFFICE SPACE ' ;� ..-- • �r' k• � S�LE:1"=20' � r-'�- � .�i' , � , .� - N o � io ao •� ao -- L�. - �.. DELINEQTDR � DESIGN SUMMARY PRESENTATION �THE PLAZA @_�LA� 10 LAN�SCAPE+PLAN N ING+11ftBAN N�ESIGN �� ;� � � ■ � � � � � � � � � � 1 . . ' . ;r - ;,�- . � , _"� ,�„p� �� -,r,,.r �� r�-..�., ,�.,,;;��;,r �: "� � ' +i� �1�� '� ��°� � �-. "� ' ` �" ��:-- i 14 .._. � :,Y,, �?_:�.:�•::cr::_� . �.� r . . - . - . . y `� ,• . . '�y?'..j�.•lY - 4 � . J.". ` . . .. . . . ' ______ . ,•_ _ _ �_ rJ-. �� ``a�+'�'�y +��A .��-. � � N�� ~ i �' i �� y� �' � !w+ a..��: "a-, . .,. f:' •- -- --- - -� 8LVL7 -- h� - . 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'� � - '==6q�_�� . .. �i � ,�r�,� �. ,r"K".-�TI- ',��r� �Fv-� � � � . � .;�:'-, i � � � y-r��. 4}y� -1.;.;.�r i+�p� . _ . .�� t. y�. . .. .-- --- �'• -ii� , _W��ys��i'��`�--- _ , �_� •JL + � �:Y' �� - n.ir� -'•T�_ - � '_ _ i.,. �� ":d—"' ----- — -- - .�Jr� _ . �- J�.� — - �� I� -- DELINEATDR11.15.19 DESIGN SUMMARY PRESENTATION � THE PLAZA @SOLAN� 11 LANDSCAPE+PLANNING+URBAN 11 DESIGN � � � � ' � INTEGRATED VILLAGE CIRCLE REFER TO DRAWINGS FOR POWER SUPPLY �� SEATING EDGE: 44 + PEOPLE t � PROGRAM � _ __ - - --- -- , , , DESIGN ( FLEXIBILITY) • ; _`''�: , , ; ',p` ��",�r�;:' .:. :•- - . a::, . .e �ooatcl� � ]r. :r. � o 'k+.3.,' . s- r,: . . ��.,� �r;.. • . . . l_�s � -.��. � . .. �> �-�� :� ;�; a:� � � �� :�� - TOTAL GROVE : �� t �r. �� ;�;I ,�ifl� ��=ii �°,-_ � -22 TENTS AT MALL i ; ��}�� !-- � � � � . .�h:,.=; . -CAN LOCATE MORE � '��'- � ; .�,P��, . FLEXIBLESPACE: — — — — — — r— — — — �. ,� . . 4,725 FT.2 �,.r ti::��: ��=_;�::��.��_:' BENEATH THRESHOLDS Z - - -- - � : � `_ . � . .. . ��"�"� �il isa�� i'��.' I' �,��`+ . Q L; i I � •• • , .: d.�.._ _,d's.. . . d.�•, _ f � . - - �- _ i�:C`� -Y 0 G A 0 N T H E L A W N �-Th�,,,! � � . � '` �°' �� - �• ' •>�;t:.Y�; � ,� � { � �: �' '��:r• ..�l=� •`� '•:,. . .. .1+t4s �..: �. ��.. � 9,� �` _ . _ -_�� 1: �, � ��3�;�''. -OTHER SPECIAL EVENTS a ��`+-- � � "`�� •� �� - -�_. ��: ��.... � - EVENTS AT PAVILION ~ � � . � • - � � �"Y V� •' �"'' �j.,:.�, . : . �y. I i'..:•d -CORPORATE RENTALS "' ' � I � � : - '" �' �s ^, ��-�1 - ' - - - �s�'; ENTR EN � � ; , ..�, _.� ...� , „� .. , � ��.,. C AL LAWN. OP PAVILION. - R A C E D A Y/C 0 M M U N I T Y � �` �. � . �,- � �k�; 755 FT.z 625 FT.2 E V E N T S �� """'�*��. ; Y '" ��'�� '_ �� (TEMPORARY CORPORATE �� •��,�;� :,; - �� - o " �� -�, I�: r• EVENTS, �'$� , � � ART FEATURE, - HOLIDAY TREE DISPLAY OR � � - �:'�;:. � V_� �:,; � 0 T H E R H 0 L I D AY E V E N T S '� _ � I • HOLIDAY, OR COMMUNITY I �� -' � ACTIVITY AREA) EVENTS �. . �.r�� •-�� • i � ii��.�F 'tiF, r' LiYi� �� #' � � � � � � �R�� - _ � � SMALL MARKET/ � �� :}� :� Y EVENT VENDOR .,. , � � �� TENT SETUP w •, _ -�___� �+_ � ' d ! � � � 25 tents _, . . ��_ - _ ,,�� :_ �'. � �'�.� ,-��s•: r ,�� - � �: - - with 6' clearance � �, , � •� � 1 � =`� ,. --- min.and power � accessibility at � wall) ' �� _ -�,^'"a'��'�. f:'::. I C Z _... — _ _ - .. . .. - - - - - - Q " � �V � � � _ � -_ � Q � _ ,.. H . � y V � W '�I... , pC ,�; '` . • , � T �� F µ' � �• .�.•� ,�:- � OFFICE SPACE � �`I� � SCALE:1"=20' _ *� N o io zo aa ,; � DELINEQTDR 11.15.19 T DESIGN SUMMARY PRESENTATION THE PLAZA @SOLAN 12 � LANDSCAPF+PLANNING+URBAN 11 QESIGN i �� `� ' ► � : 1 1 ' � � � � � ` � �� , _ � -��s•-.�:'� ""� '�� . :.. r . s•. .r � JL � r = .�F �� .�� y' �. ,� • .� '�_, ^` � - .; _ �,-. G 'y ��, _ rJ � _ J�o_ �sx a``. . +�,' • P - �• � , � � += . ` � . -..: .. .�;_. - .- � - .. , - � .r .:..-. .. . . . .. , - - � � �� - �'-_ . , . .__. - . . - . �?. �i'��a�t i�� rT .. �x. Yr.�� . _ --- - . .. -_- - .. .. .. .. . . ._ .. - - - .. . . -_. _. . . ._ . .. _ ..... . . ._.. ... .. � - �y w:= � •s�n+' , �_�'c�. j�'�� 7. . . . ` _ � xa�y�`��,`YF, , � ��i.;'-a. .•.+�� 9..�i.��tr_,.�.� _ ��c y}K.. : . ;��?' . . � -z ��*��a=..rris�.U4{";::,, . y.,. • - >--� �_ ✓ ♦".•=" �.£.��..:.`�� . j a�S,. y;�...r; _ .e'�� :�- .�,,r . �=;'•k '..Y1 , -.-}, � ��.r-�� .��e•"-:� �• - !7 y . :y�- - :.:� +'.9�"': �� ' �;q: �'..ti'...-. ��.� r _ i �V-1��YT��' ' r _.. . _ M�i' 416 }��^�.!{,..•�i �, �_.S'��V v, .. - . :��w. . . . �~ r �':- , ,� ..r •y ., r9�� •� '- . �f� � • - . . r i. y�,... T�.. { ;,.. - - � �1 'r•'. `�• v ti ?�:�� ;-�-1' •'• F, i, � �e � � � ".�_ �:: " ` -' y� ,� J�� `�r::� _ �,, Y�wa '•�� •�i14, "� � `�%" '�`,� i i ` � I �� I�� .;S� _�..� R�.� �� -t�7r��.• � -� p�r_ '�_ _ - � n-- = _ ' � � .. � �"��},�'� _.�Jl••• - �ai{1� 1� - ■ ..�, -' "�'=+ � �`ir.�i� _'� _- - r: - _ _ : � ��■ .� � ��:#r�- - �' � ��'� -. _.. . �j _ .... s„ # - _ --'!1� - --"- -.-- ,. - _� • - �.,. - __ .�� ,i�e��_ •t��i`� �. �1F '� ",� _ �� - i=��''�L �;,� i - - � �.' � ti..:± `i� ..z F'L� r �p '�., �' v�y'�'�r:�'.... J Sr. " ... � � .�Y •9{,i ' . .. •_' ' .�� . ,�� _ —.... 'LM1:�•,.. ' ��i'�•,a�r,(�.}' •�� r .. . . �� . . ... . � •.�_ _ ��• - i- � . a��k' 'r�"�..;}f-; 1ir{.�� wN�� ,�G�"�'.r� � 1R = _ R7� ! y++�elff E�� ;�;'r`•:::: - - � _.� � ps�t ... -- �:. J� - _` _ _ �_ �Jf' _ „ ., .'��:�F.a��_:. - ' . .�'-��'�#.� � �fe: ��' �� . '�'��. � -_= �� --- -- -- ��;. .. . . ... . � . � --- - '—Y'�'�- ---_ _ � --- -_� f. . --_ -- _-__- _ • --- f l. � �• _ _ - __ ' .. . _ _ _ _ � �'.r�='"�"�. _"�' _' _ l "' .' " _ . . .-�.-_ . .-..-. -- . . . . . ' . � .. . . . . ... . . ....... "_-"__". �...._.. ....."____""_"_""�__"_"`_-_J._" _`—_._'�� _�`__Y�-_a��_r... "�Qf - ' _-_ �� D! rnn��Cn nnnr��r � - �`_ 5 Trees shown at approximate size at time of r � planting. �,�•'` As bosque trees mature and the canopies - - • , � � � --��-�;_� ��' -'� ' '. === : �� - - -- - -��. =�— . - . , � close out, they will be lifted and trimmed to : � • r_• � ; : - - - `• � - create a continuous vo/ume similar to the • . � ; � geometry shown above in light b/ue. . �� ' . ; '. . ' . , . � The pleaching technique will allow the ' � � ' '. ' ' � ' bosque to read more architecturally and - . further emphasize the void of the central _ � � � � ` � ' s ` . �, ' lawn created within it. � ' . ' . ' . ' . . . . � , � , , � � � • . < < , . . . r . � c �� • � . , , . � � ti . �r� � 1 + ► S � r � '+ � � , DELINEQTDR11.15.19 DESIGN SUMMARY PRESENTATION � THE PLAZA @SOLAN� 13 LANDSCAPE+PLANNING+URBAN 11 DESIGN � 1 1 1 � � � � �- ,�. - - �� i�'I �J � �� _',�.�•"A�. � ;1 t' _ � l � ,�::'i'�. : _. �� • :- .,�.: .. - � ': .': '-�". '.'.i?'.�. ...:.•`^i. ..� .-.: .. li1^ ... ; .�.' --• ��.: ..[1 . . �. . — ' �;;•:�; � -.:. •acs��.. "�,r':'t �y.'�.17�y..f... . � 4 - � �'.�r:-1.:..a,. :�Y�;.„ � '.i, . . •�,��,'-y�' -.., ".r Y . ' ��~ :.� � . � ...- .. •V�.+• :��y:;�4�.i•Si'^'''.'' � A,�' �` ^ �.,".. . , r� �:1}_'`�,��tJ'��:' f'�'��:''". � _:rY � '�, r.� .:...m.:� ��'_ ' �� „r. _,��...- T�,� . ='':$n:7�':.�..�'-C;�i1'.''a� �. .i;�' --�._ : � .�:��` '�+ � ��;�..-."' a�.y�=a. � •{,z�. �•'�,`� . .v , :��°'7��3 � �'-�.`• ,� . J.'� . •- _::. . .x-,a'�.��,.. E; � � . . ;. .. ��: . . .,, ��+, T '�` ^�s:i;.�r'.r-� i�" " � `r k• ?r�-��i. . .. �s �+�i� . �r� �'��'� . .�",.e.�c,.7„�k�.,�� ... ;ti .-s:�? �:.�',tir-. "' �_ '.:��:', ,�:+ ..:. �O � ': Y .'r..s� �...^5: � •+pr�7'' - ,. •. �. . : '�.� �� i .* .-"t. ._ }y -`K•::'.`;. ":� �� '.�: . ". � �`�_ -. �' �er.�'� .•3: ?�: ' • '-. ��A�_ Y�� sx., �''�'•._ e .. ,��,c ��" , `.,+' 4nd��ti:J�.�Y .�•-i� . . s� , . '�5?•.Yl� y . ['.""�k'.:• �} +��'�" ��`}�.• Y_: Ji�+ '.y. �S. '': `�'7e�: :✓� F�:�:�`K,-S.�.'��J• �^ ' . -�e::V;�e:' �7', � *ti .�' S,T�`` `��[' F. � ��,� - �W' •/r� _ �¢ l:•r. -��•�+.' - '� �� 1�� ':•'�''::: y. � , �� .�5.-�Y '•.�Y!'e�; :.F' _ J a��. ,��''' '��`�.' ..y]� . ..��.:. I .' -S . V'F'- .?'s:r ,�� s:Y'' I - _ "�.;� �.. �.� :� .�i.' ��,� ,,r,-• -� �"� "�. . �k. �' _ 9i. •l r -� •� � .�'. � . - �.�� '� 't - .� �. -?�' • - � -:.a .�• '�� ''� �- '.i�c'::�.��. �e•� '$.� - :._:�. -r, �.� _ 6 �.'' 4-fi �� - � _?� ��:a.: _ ' .. . '. . .•: � �.� {: ::2.;.}�i '�'. .. -.. . '".�.�v� ��t:�`�i i . - �'.y�s..�: -'!!� � ��'�� 1� x: • �.In, '�Fi. _ "��. ;.N .r,1-(�:�#L• . � I � � - . ��b` y • . ' .� 1�3 ,':f�'��l . � t r � u} - : ._`�� -;a�. n ; r. �: • . � �� . •'"y _ � --. F 7�� J-- - . . � + -- ��w �. - `�-P j �?'.r.�. r'* -� 5 1�_- ��_ � ��- _ � .�R. � � �. �,� w L _�+�...Z�- -��•-;� - �{ ,- �Y��`��`� .�.,� ..�T�.,,�� ' �� "��-`1�t., ��]. � -� _'_P_-�� '_-' '1�� , : ,. � � _. . ,.. . '. . . ,��-... �� _ .......,,�.. ,: _`.'� . , -; - _.�-��--�._. . . . .. _ , . . . � - ^ , � � 1� � "�'�ir�� - # .. � � 1 . ,�L~� r ��- ..�..: . .. . . .� .. � � tii��!..11 . - k � - f`�rc.��yY a �P ., :�i�+y�;�`�:.,v ,}r. `�.1�•;�. . . . -- .. ' �;_-. =��--- '�,.:.N - .1: ' ��/�J � `��' _ _' - =��`=i;--�> - - - _-_ _ * � -��r.N�•?::'±4 = f �� S;� l.� n �nr - �a � :... � � ��' - - f � � LAWN MR" ��=�;��=__:-__- ___ _ � � ��,-,4,�� ,,,�t, --��--= - ---- = , , •�...,.: ,�. : �� 4_�.�_..�_ -_-: �:.:`.:_�-r,_-_.=--=�--_ �� w�r,t�,g ?.t:. �,� � -�-- =�-- -_s.-�- ,r�' �.t �� —��:;-� �� 3 �;�- • ` - � � .�� ::.;s- _ _ � �i.,..',��:�.� � �. � I ��\�� t�-,. �.� °'��'-��- r ,, �r�. : � I_ �� _' . - The mall serves many design functions .;��- ��- � � � , including creating a visual connection �, `' 1�� - -. ____ - f between the original courtyard and the �4 �'� � - ''�-r - - _��' F �' � _ \� �•. - •.,�� :-:- �' -._:=",�� __ _� ��-� � - i extended cloister space being created by ' ♦ _•`ti -%.h�`�� _�� -�=��-_r � ��_ -4= � ��.` �- . y� "�1 .. ��' __ -`� ``� �`��_�_� r- r - � �, . � �, � . � �,r=~';�`=-•=-'��x` reusin the existin seat walls. The raised � :� ' '� �� .�- -. " �'-�. z-__ �=;-�-�-�=-�=-_ - 9 9 ��.. � ,� � .��,� -��=''--'-� -j,�-__ �_ - _ .� �.� � b:� _ ,� .�� a��.�-,�?��,�'�`-=`�r r-` lawns create unique spaces for patrons of � ' _ � �- ' - -,�,_ - _ . ��_.�,-__��=_-- -_�__-:-_�;:_ '� �\\ _ � �`�•� �-'�•_��.. . -._ - - _�'_ - -��' �_ ��t��'-�? '_i- \ -. �. - " -�—��_,.:--- ' --=--s�-:�---'r�_c•:_z�� i -- the plaza adjacent to the existing restaurants, � � �_ �. .:�, - _ ��-�-. -_-- �- �- -.-_- ��-_- -:�� _ _ }. , -,� : � �� y� "�'"4.� w� - '�- '-r-�'�}-��'_r '-_^��2-'-- -� - around the existin live oak in the center - � �,-. `'�?:' ; . ::-. -- �--� �'-= }- ��_. :` y 9 . -, �=��—`�=T�-:-`.- - _ � - �-.. • �-.. 2,�':�- '�`:`.�.•` _,'-�-''"?�u•- - - l=�- - - of the space, and within the new/y created _ - " �. - . _ �`: � -�-�� -- �"�-'-�:.- _ _ � � -.._ :,_ � - - _ � � - bosque area. The low profile of the raised _ - �= � a- ��:_:��,:_�;-, - . _,�1= - ,.�:.- _: - . � ,�,,,��__ - �. � •�- _.i: L`� -..�,.-.. lawns still provides clear views to the simple - .,� - __ ; '' = . _ ��-�.�.-y�' ',: � _ -- � - _ - architectural masses a ainst the sk - �� ^� � �s"� �l ; - :- -``�r'_�af - l �- -� � � 9 Y• . _ � �J : ` - ��`', _ �� - - - ��_ `'� '-�- ��, - -- - - _ _ �� - - � - - � - � - ' � �.� � - - � r-1 �- r � � i�_L� . � DELINEQTDR11.15.19 DESIGN SUMMARY PRESENTATION � THE PLAZA @SOLAN� 14 LANDSCAPE+PLANNING+URBAN 11 DESIGN � � � ► � � � � � � � � � -� � �.�r. �� ,•�, ,� �. --- ,,,: .. . � t Y* ` "� ,� 1 ; ,.. * ► :��.:.x �• � { � .��4�r A'.• � "�► iw• � •� �� r � 's r.*'�}' . � � � 1 9! �, � * ��+r k+� � � �4i � "� «� T� ;1 j•.l_- ["-'�•i •' A ; ,� yr .Ye �.�� .•� � �.�a'�Fr v{�=-�� ' ;�+. .�f� �,«r,�`-"�, ;�..�• ',��' _ �.'- f :�+;�_,�,�� ,,. �` _a �. =1. s , � - . �'':��- �''` . �:' a• r M:�� ,�: ,. .'•�.,�� =r.e��. :�,:. 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' .�• T'g � -.�� .F.�r,:.: �w � ,. � + L�II �1 ��r� _ F�f '�'.. -t �.� y r � � i /'" � �." � t � �� .�` I� -�� - •. _ r' ' }: , - �.i �. � .�I�i � 1....�$ � I�(...:- `;\ "�� '' �� f� _,�- `' --�-1'- �+'t��s�, �` ! ��i�+�` �� .+"�`�f �� __ !��• i�-�, '+' - � �_ ��_ � _�� , � �� ART PAVILIOnic �:�:�' � � *°� _ -- '��;' � t � ,� �fi�"�;�: _ _ �e � . �` �_. � «=��• �•e � ��..: r `� � � -- ti�� ; � �,a � I � _ _ n ; ,�> _., , �.`�:•�::•r,�•;:x��:. ,. :�i,: i_ �r_�� I �.��.�-:� ,��rn;�i., :.�r•::,'.n'.�rsiw:..kF�:+.��i�. 3� _ _ -�-� - The construction of the avilions seeks � ■ ■ - - x'�y�+�:�:.:' _�` ¢ �,.r.,, ^=.,~'�:x•.•.,• a�,�, 'r..::'=- . p � �. ■ . ��'-��;: ', :��-.� �yy;�' � ,� '}�, zaYy}�� __ - e•;•.�' ;'�14 —_ i � %'p�xii7�..� ..'��'-,4.. s .+.J'1'.V"�.r'= ',.r,�`•1 .� .�i.S'"'•,�`' Z- J�� ',k._'% _ - to achieve a lightness that identifies it as �l �•� � - :��' �,{� ;�� '•� ,.�;:°�_ •� '- �� .�'" � �----�--� �s�. - -:��__ ___.-_ - �� . `i�� ,. � � `�,,. " � ,..�..�.. ��..�;. ..., ,� distinct from the existing building masses. �� ,�. � � `�"`�z ..w..�__ ��:+�"�`` a r�� k�i." 'r,,:"]-y'. _ These canopies provide protection and �� °� 1 - - �'" �� '��Y�,�Y """"'—�'-• -:�;�5-; _-- _� � � �b \sr' � ��..�,...�:,r. 'eaY=, . . �� . --'� - comfortable spaces for users but also ;� �'" 3� � �� ;� r�`� ��':t � �� < � �� t 1 �`` -��T -�'�� ;��` � �- � �. operate as art pieces within the plaza that are � - -��..v �-�;, �.,:_ g� ��:,-- -_�^ ,f•� �. }:,' �•�:.:4- •�' -��7 - , ��,� both functional and whimsical at the same ��''�� ' - '-.��G,-_��t' -__ . . ' {,_. time. A cut metal scrim sits beneath colored - ��`s � �' �� ` �� ` _ ,_�._ ':�;;_ . polycarbonate panels that provide protection . - -. - - , ' „ �� '�� `� `''-"'- � �`�v � � . �� to patrons. The colors selected for the panels - - - ° _ � "" � �T ��."��r��,r�'�. � __ - and patterns of the scrim connect the new =__--- -_ _�- � -� _' -. � _ _- '-___. _ _ '''` -'--��--�-- _ - - - --��--- - - - �--_� - - �=�— __ —- - structures to the existing architecture and - - _ - - - . concepts without competing with it. '�� =� _ � —�� _.. _ - . 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L' , �A' +� � ' /RV: � t� � ra � '•"'•��:-+;ww�.;f�A'�:t�� -4 -.�d. • .`•7�� ' � . ;�`_i fi r� �,� i � � o � � .. �`��.:i:��„r,�.r •, ?;'t�F`:' � •�'R • • � . �l z M , }��} :�.�¢,.` ! r •C' �''-'' ��' 'f " `r � 1 ' ';�� Q ■• ;,,� 1..`.n. � �:�: 3 ,i � m — '� • "'��.�w€�: _ , . .. : � � ��}� '}��'r' 1„ �}i, .�i- � � _ _ , �;'. �?�'�Sp(�•� i ��,`�•��^k. f� � ' �!� `�, +� � ��: i �r1e�J.. � � 2 — y-�-±� `� J �� t �,_t�L�4 � a . i.�j;'- �A ��'�l��,-��tiJ'R�f •Y- �4.�• -ti'' '�� - � r 4� � — a ► � 1` -_ - .i'raf ti__:�r=�.�`:�1�Li��.+��L'd+i�: .i�-'1-�-'�i�G � . _ ' � �{� � a r � � - W a �� U �� Ir'`��I I � � �,��Yt�� 2 .�l ` }� ry 1 �' r 0 i', � � i��i�fi; Af�.L ?�i l. i��L �let� a � ' DELINEQTDR11.15.19 DESIGN SUMMARY PRESENTATION � THE PLAZA @SOLAN� 19 LANDSCAPE+PLANNING+URBAN 11 DESIGN ' -- � �.-- -------- -- -- --- - � -----�_ __- -- _ -- SO�ana g�� Area Currently `�_ � �- - _� '�, _ _ d• -- � i � r Under Construction �— � — . ___---- - __ --- -- _ � -- �__.� Approved by Ord. 865 : � � --- --- --- -- -- --- _ - - ------_� : . & 876 -- -- � _ _ � ��-�_��- _ � ; -. �-. .�. �: �: :-: I .� . M• � _ I �, ,. J� ..f ,. : ---- __ � _• � � ._. -��- y¢ . __ ��• _._..� . � -� - - - - ' --' r� I . — — i .____. ` i� r. . , , . I ' i . • Subject Area .• • • • . - ' . , . . . . . . . . . . . . ��- • ti i �� . . . • • ti• "F ssil Cre k _ • :l;: ��4 � " Liquor � � � �� u � �� . . � ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ � � ' ,' � ,� I � `� � ----- � ■ ' ~'�.'' � �jy�� .;¢r� , ■ � I� � � � ■ I �1, ' ■ � � ' ' � ��::;_ _ ; .:::>:: ' ' l I � ■ ;�..r_;:';i>' I . � - - � : . f } I :a ��4 -_-. � _ ■ � ' I I � 1 ' ,'; ■ 1 � J - `� � ■ � ,�----� � ■ - - , �l • :� . . . . . . 1�. � � ..., ■ . � — ' ■ ■ � �__s' �� ■ :d - r-. . � . . , ■ � -� - —� -�R ' r.�-- ,� ■ . � �I ' -s � a ' ■ ; . � ■ : � ., .. . . ;.� �. � . , : : . . . . ,•: . . - - • = + .^_ I • . • • , ' � ■ ,�: . . . . . . . . , .� �J 1l � : • . ■ � _— k,1 � � -. - • . . ■ �+erti-anrn.rra j t++� i ■ ■ ■ ■ ■._■ ■ ■ ■ ■ ■ ■ ■ ■ ■ [—�s - rr�u�rrnce '.. j �f i �1 o�rr.ur�r,.sses � �� '.C' __-= y�: -� ��,� + -_ _ _ ��; -_ -- �_��,� �. . _=�� . , � � .. : �� .� - - - _, � � - . - � ,�:: _� �� --_ . � ..�� Marriot Hotel `'°�"'°" � � `� HMC Solana LLC 1301 Solana Blvd. Building 1, Suite 1527 Westlake, TX 76262 Re: Solana Plaza Courtyard — Renovation Design Narrative Dear Mr. Ruthven, The renovation design for the plaza seeks to preserve the memory of the original design by incorporating design concepts, reinforcing alignments and views, and using original dimensions and geometries from Legoretta and Walker's original plan to create an inviting and compelling space for patrons. The idea of the original cloistered courtyard has been extended to take in the full plaza space with the edges of the cloister being defined by a bosque of deciduous trees that will be pleached as they mature to provide an architectural volume that visually connects to the existing architecture as well as to the central grid of trees to the north. The bosque also provides a protected space for patrons to gather and enjoy the plaza and the adjacent restaurants. A circular lawn provides a sunny heart to the space that references the geometric voids that formerly were found in the adjacent grid of trees. The circular lawn along with a raised lawn mall provides uninterrupted views of the pure forms of the existing architecture against the background of the sky. The raised lawn mall creates a linkage between the new extended cloister and the original courtyard space that helps redefine unique, human-scaled spaces and redirect views and circulation to provide optimal access and comfort to people enjoying the plaza. The new canopies provide protection from the elements and a different scale of space for patrons of the plaza through a fanciful, artful expression. They are more a piece of art than an extension of the existing architecture that references forms and colors of the original design but does so with its own distinction. 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"+IR�. _ i = _ . . .. �. _ - . �Ii�i%i �//�// ' . . ,.��, � �� y .. ��.�� - ' - �� _ - �/�' -_-- . � _____ - � ,\� .\ �:�� -'__ � - 'sr< . T �`_ _ . _ . -_ -.,,.-- -- - _-__-_-_-_ -- -- _`� — `�.��`�.- .-`-� -`.- "- -�- �-�� '_._ '_ ' _�� "- �; _ �..,�, ;,` ��- =��-- ---�---- ----�—�- - --- � - -: --- - -- - - - - -- -= �_ -.�-_ _ - - _ - - _ � _s -, ---- — — �_ . ,H . . ,�4.. �N�ii. � Na �'��M 'M�M �ti"{"ry�"AY_�5��';n. - - . - . . � .. - .. n �i �� h��'`��il�'w"��.�,s'l ��m�r' : . , " " F _ �� ;�� _ . . . - �� - __ - i ' -. . -- � -- .�- F.�: �' rt k, �� - . _ - ` .--. � __ �-; �°{V��. ;�.`�� . . . � � +i*'�. , . �� R��w+�a _ ' , . - - - — — -- -- - _ � . � � �. : .� +-- — 1`� � ,� � _ � � �� . 1 - -- '� fl1 ► �.'� 111�11 ► / � 1��'� � � �►.� I � � � � �� f�'�'�1 � 1� , _ . 1 , _, . _ ' i 1 i t i � �. ' t I 4 a -� " 1 : \ -� __ � - _ _ � . � _ � — � �— -. � [ - �� ' _ - - -- - _i_ _ j - L - �,�. �� sG� _--�- - �.� DELINEQTDR11.15.19 DESIGN SUMMARY PRESENTATION � THE PLAZA @SOLAN� 1 LANDSCAPE+PLANNING+URBAN 11 DESIGN • • � . • ' � � DELINEQTDR11.15.19 DESIGN SUMMARY PRESENTATION � THE PLAZA @SOLAN� 2 LANDSCAPE+PLANNING+URBAN 11 DESIGN � . , � . _.._�_ � � _.- -: - Memory of Place versus �sar..._----—• y .�.; _ - -•-•-��'�"=��;�f��=�'�"` � Replication of Place �_-----...._ - ��=�f..,,�•r.- .� � , � . . _ . __ -�._'.`�—:__� � � —:r^��, ,`,f,,y��f�i%..,,'.,' =•'-- . .. . _ �. :-�- : �y�.-�� 4.' f'l ,; , _ . _- - - ___ __-_-: _ :��;F�,;,; �:,�.._ ��Sl:�:`� �� Over time, architectural programs ...:e.��..,. " �_ _ �t� i.+, li lis:i, � � - •s1�1', r' ��, � r . �i l��fri� ' ' �=t]�!�� __---- - ��r•t I,.,; .b�i{;� �k l��i� .'^��:;:;, � ' - r " ,. � •�,�„ ,�,t� ;,,. ��:�:�,.�. _ _. �r _ «, ,,�, ;�r.��h„_ _;: ' ,r�;�x� �'�' �-_.--� of buildings and spaces change and �,,.. _ -:��.s,� - -��Ai��, i,c•. �'�tie: �.-,l1:� drlS� �L��1�: , ��_ - - __ �� .� - - ,� � �;'K��,x�r�x� _r__:- . _ � evolve to serve the needs of an evolving ';f r 4.. " ' �._ �� •� — -- ,�� .�fK ��-�..:_�� _ q' Y _ _ _ ��,�R - � ��►� � � R(i clientele. Conse uentl , architecture is - J- _ _ � . ��c+��'��R,�:�,�rt� -��—�-��:� �;�,_ �:�;_'�:_ . _ �;��y ;,:, often augmented to better accommodate :.°. "+rr r�s,, _:.�:� � � � � :�� '.'�� ,,+7�'!�+- ,r' 4 �v��:�� "J,^ f, .r�. � ..s�ec;.�''_ - . i �;;��J'.!• j - � � .. � � *-� _ 4�-.� : ••t. ��1w i.:. �.�•7"�Y;v, �-Y ! � � � � � ' '•° � r3 �` r�=. �`� the contem orar uses as is the case at .. .�• � � ��,• :,^.�.. ,r. .L -r�Ts,_ `�r, . i��`= �� "".*'y �'� ,�� _��'�� ,:.:�- ��a°�r,� � P Y � �- . ��, ,� .� } �' �_ `.� �� T�� S r�-� �x��'4v .- �yb�'�...�'�"„',..f 1 r _:��,: _.�y��,}:,�.y.� /. ,: �` sw�, ='�?rP -�� ' .',JrW � r t:� 3' _.�r- Solana Plaza. � � � `{ �*�hr fi` �`��`�:f�7J�r '�'r'�"L �7rf'�"�":��"•' ..a�' ��.Y°.�e;�,•, !r,� - _=-� ..�. -:1�4�/!. �. r .� ` -i'y., .� `.�',' .t -M�P,..''�.• �-�• -•+s.,vy r''•.,.; .�'rv'� •'p;��.q.l� :�...� r , - - .1'. ��f,,•.r ;l�!'�i � �1� ; �.x:- . �,,.,�� -. � ��.�;u.��,�:-.�,;=},_ :�, �e:�� `�n � -�� _- - � " t�[+�' 't ��y`� .. :;.�n cT•' �::, 7' .�. i p .� �r�_Z . . .it= �. `v�r - 'fi .' r,�,��. .j�� '.�''�J. Ea, '!t"„� ' r'"„"�, �'r1"3� s b:�� i.:. r �Yr�-' ��4�� r II �„�,..� ;4r.��i.'2"�;�c�Y.e}Y.ry��. �xi;�`5fy}.� ,�,��„'��2'r.' ,,r„�,�., .rr}y�"L��'y�Ai""".�ps. _„�- _ _ y `J `��r t; J In order to serve the updated uses of `x" . �v i� �'-�iF�• ')� 1 y� . � a .,..��• _��;y Z��z.« ��`�L y G , ,5�. ,s < �,a,� 1 �`..-ilC:�r- �•-"= � - s��,. _� �•�� - < :�aM �. �n • �_ -;�, M,��-�,_�: :'�' - A �` �,�:-�:-;_:: � _,� �-.�, � ,,= _ __ Solana Plaza, the proposed design seeks '� `'`f• •S �;:1` ';�E� ..• 'ti-�.. C 'b=w �,�Cy ' tr'.•��r-'e � . ;..••....,.; � � ;. � �;� �` rM rff,��; y, ,,�:.��.�.t,,.Y: �. _ _ __� �k, ,, to reserve the memor of Solana Plaza , �; �.. •�,�74. �,'� R�_.., „��; �, � _ - __- _ �_, _�- -�.':' �. P Y �. c.z ,, �_�.�� r�,t •a p�;� �.�,� F� ��-� ' :� _ . ��fF�� ":�;s' _ ��u�.� �,�' ��E.�, �� -y �� --� -� by understanding and reincorporating - ' '�`��; =�`s.� - � . " -' .- � '� �� ' `�r��`` - _ the concepts and elements of the original � ` `r. -7 ''�� :��<,.� . . � :r- - --: ��` �'-�,�t`� ,�;t�. �� t:4. �;; - - - �—y~ - -= � . ; �; :�' :�f �.` design in a way that is sensitive to the - _ �' � �';'�c►r ,•i�, ,.,►�:, -- - - ---�� - w= -,. �'� .y Y�` f � _k. - ��.- - _ ..A'.��"4'•J.;� -f ,-= �� . �I "M,.T - i.x�. •'y� _ _' - �-�. �,:,�.•[��"5�- i�� ,°,;., �� t-:� - �, �`�� A existing architectural context. �� n .,,!"'��J�:i:��``"�• ."1 ,",,�{�"��"�� !4 ��- 4�-< r '�E�; "��a .��.;�;;� -—' K' I . � s� � � d,yi, �,_ ' �x� y.4 _ . �,. � ,rr�: �' x�.- �.Y'�h� "�.,.:�j'ti�.` �^' �` �.� ��_ .. _`�g.. l�-r. .r .,i�,r, -,t"'''� `r�i efr r+� ;i. T ?� � �R�..� j�"� � � =" ' ` This approach respects the architectural ��. .. .! • . .`�.T�l"'�"'.S Y „�✓^�e:� '• '.u"�•. r - �i .:..�:A�� ^��'- "'�7�L':_, f �,� r. � 5 J � r��' -f` {` .y�� ^f�" :f.:=::=�,•r - ,.r�. �� r:.i :-C-:;::<`:_;+:>:_. <.i .�, 3r�, ;�y,'w'�'`'� `� '�� '�' � -- -;� ��4- `^ �. �4 � le acy of the site as well as the needs of f� .- �,;�;. '�' � ,.- _ � �`,.,� .� _ �[ � � - ` g . •5 1 �t��(.y � .C)�;• ' .V!� � � .} �. e;.��,�.. " r" tT�' � � F`� � f :�� ` .;� � - � „ � �i�-``,.- , _ ':'�_ _ :�f. =.;_;,- - � the contemporary patron. ... . ._ , }�:� . �'„' .- �'' _ _- �" � "�'�-' �-:~":.:.. � ,�, ;�; '_,' t ,f _�i � ' ' `' --� �.sr `' - h F' •f�4 't f �':��' ' �`'��" ,��` � �` �- ��' - � �" ..y� �`a 4 ��; „ - Some key ideas and concepts of �'� , �..,�,��' .. � � "� ! . � � `��'��-{', � "� .;:� the ori inal Peter Walker desi n are ' ,�,-- �: _ ::� � . . � - ` r� �h .� 9 9 ;°. "� � - --- �� u . .�,;-" - _ �= �K =��;- - `1 `°�, explained in detail on the following r� �. , - , :� � r � - , -�ld ' � � - � ;� � . - ..� r _ t� �.� - ._ , , �,�'r. - -" P 9 _ - ,:��' .,,��:::�_..�, a es. _.�,,,,�...,��+� ' ,, :r, `; �::::7 :`�,� .•. �.:Y., , r, �,.`-.. �c. �`Y� ' � Vz" t ��'- •�. - 3 . t �•:��•,:: J y --�i S, ,�. 'I �� r 1 �� .+ � _Ir'..�I'] �� 1��.• •V J n ..`� ; � � � �'l::�'y� T - _ •�.�i1lj 4��_ 'r..� 'Es�� ... ... '� •'i�, a� < �r:.q� '�•. .v. } i. �7e.: � { '�l..Y�' � f f 7 ' �..y �y`�j �` .l�•� i , , ,. _ -t � �.�:J��, A � `�_ �.1� - ` �. , a .� -•,.�`� � ' :,� .., ��,: �. .. �• ,":, .. '�' � � 4' ��" �..Y �'r'a t . � ..�� ,�� ♦� �,}3c '�'. • / + ��" !' '��'" y� � ' � '��' �'�s, 11. --J_,�,_. ��. .� �:i �'y :.�.�'..c� �� , j ' _ 4 ��.`�� `.� � . . . '..`. '.� �' '�R.��( .�'. I _._ ..� � .1. ��y, ��.�:�.'eFf�' �L �� rlf:��.� �S''ld`�.� 1 ,2 .r' "] '}.4�!_i�. .,�: ...• ,4 �: f' "-Y` � � �� ryF ��. 7A.��{ �� _ 4�4'I�� tyf:f� ��,'"�� 7��I .f�f . ?. _ � X'+I��i" .'S;i�'-l•�h�r'��7'�i�r 'R ' _..` �- e. _ �.� "�, .� {, y�;�`r' �.��+�,�.Lf�iy'��!i�;1':�...�' � � � �A� 1 '��''• ' :�� ' ,f _ .� _�� v� .�•. � ;" a,�.: y_ F�,��r'1�. ii�,{Jti.,�E,t*rt'r �;��J+ •�,., e 7 �r�:�� :• 11 �rr �+ �:---- ,� <•' _ _•��,�,:': , , �� '�- � ,r �Y }��+�i r Pt 1 r ��J,��,!� , �� .'�.',•. +� . !'' r. � � � �� , �.. �r Jx�� a �q`~ ,.y��4 � � ...�i� :.i -,.I:; � �F. +'� ,�.,,,v� ~r,l}+ji� 7`,ii��Yrl+'��t'��^�,�i�f7��F� � c•3�4r. � - o-�.ln,Y. � '�'' ��1�i�11 f� ��+ E<<��r 4��' �. a ., r � q �'T,� i,- qr „"��-� I, _ � -.y� t.� .�.�',,''. - a't!{'., �r�, r��P,rrtir�+�,1`'Ii-1 1,+ jr . �`�.,�,f r«. !� � ��. � �'1 �Ayl `- i:`�. �;�, ��`. �• ' ':i�'I+rd��,`I�f'}'{r�3,'r,ll,��rlaL'rJ �t��J'��. � }� r's.��/� � , . : c ,x�.. � ":'� �''�,.-� i �,�ir�'+ �'�+"`,I�r+��1��;,: +�f �� f +r �� k ,s� - �:�= : i��. — - �' a�� r.�'' �� ;'�: �'�+� ; �, �'i ,� ,' �t``'�' f r! ' c� „� • �� ; �f';�r�+��l t'o fi I! r � r - -.+.,ti^''�, - ;�, — `�,� i�.. ��,�7:I u;�+,� .� �i , ' J'�' r � r � , � �. , -t=► — ' +�� . !'' +r�� 1,� '� • � x ' �. � ie, - - ' ;�y, - _ 'dy�,`'. �.4. - � �;�.+�.f Jr�id Lr !i 1 f _� ( -- �-'`� '.:s u:-`L- r � - ^ _ . � � s„i,i ' . ,��i�,F.�` �'�"i r f r � �f 1 �+ �~� ! � r _ . ,:..,,., • �T� �.}:-- �, ':!� � �+�t, 'w�'• + ��f4�� '�1'�r ' .. i I _ "�� _, _ �..__ -` � �'. '� I., r F � � I _ _ � . ., '- .s — 'i'_�' - .r;7;1':�r,'� .� r r'Y i . "i`1�' , r + ' 1 , ' I - ' �.��_ �r�: '�'�. :�� - - r. � � r � � ,�;,,� r=-.+.-�- i`�t��r�i��+r !I� _ 4��I , � . � ! � ` . � , ! k��c.� � r.__ u.� " . -��' ��::��,�. I_y i;+r� ��s''�,�r��::r f'..i:f•r+�' .I .. �; s i+'��i ' � ' , � � �` l � , f J � + + :'r. I i �'.`i� '�W�•T 11.� 'yE'� ��Y �f � •l 1 +{�` r � e� .4�' ' J..� r,;1' . '�'' r , ' + � ` f �` • r' ' ( , 1 • , � `�.�� J. i� �� f • . � ' r �_�` �.,, . + 1 f � � r • � 1 DELINEATDR11.15.19 DESIGN SUMMARY PRESENTATION � THE PLAZA @SOLANE 3 LANDSCAPE+PLANNING+URBAN 11 DESIGN 1 ' � 1 ' � Initial Ideas - 1987 Rendering 1 • � � • � � • This image shows one of the original • � . � . - � • renderings of the campus design for i � � Solana Plaza. Several of the primary . . � � , � , �� concepts are illustrated such as a . � . � formally arranged grid of trees in the interior of the site with informally arranged evergreen trees throughout Sthe parking areas. An interior courtyard E is defined by the three buildings E � OT� I surrounding it as well as a wall extension � I that helps close off views into the space. 'D Formally organized plantings create a R ' cloistered effect alon the aths leadin � 9 p 9 � to and from this courtyard space. � I � . � � • • � � . - . � � � . • � . � � � . � . . . � • � � � � � � • � . � . • . � DELINEQTDR11.15.19 DESIGN SUMMARY PRESENTATION � THE PLAZA @SOLANE 4 LANDSCAPE+PLANNING+URBAN 11 DESIGN � . , � . � —�� Executed Concept ' • ' ' ' ' ' ' ' ' 2012 Aerial . � � � - - � . � ' ' � ' ' ' � ' ' � � ' � This aerial shows the site shortly before a series of renovations. The major site moves are still in place at this time. PWP introduced minimalist art concepts into the overall site design to breakdown the scale of the large monolithic forms from the previous rendering. The play of positive and negative forms can be seen � • � in the foils of the central grass square with the planted pots adjacent to the courtyard and the circular grass lawn , with the stone sculpture at the entry to the hotel. These ideas borrow heavily , from sculptors like Donald Judd and the Land Art movement. The central premise � is that the absence of something can be �� as powerful as the presence of it. �� ►� The idea of the cloister and collonade is � a repeated theme in PWP's portfolio and is used here in two contrasting ways. The � internal courtyard is a true cloister with � walls bounding it and a collonade that � � � protects people to view into a central courtyard space that contains planting areas, a fountain, and a monumentally- jscaled wall feature. The landscape cloister uses planting to repeat the rhythm of the collonade in the courtyard space and compress the views along the doorway placed in the wall extension. � � ,, � �-�•�-� � � 1 _ : ,�,:� ��; . � ''� . �� ' . � . . � '�'`1 1�I.� y��. . /`��l:'°� '� f�. ''.,' + ; � . 1 I .• I •.• _�� f �. . �.. � , . I 1 1 � i�'�'��`Y r ; - � ti . 1 . 1 ' 1 :y�. rr� f� � r��° � . 1 1 1 . 1 I 1 I i �I � F •• I� `'.L, . r:1� ,' . ;� /.: ;�1 � • � � i _1 �__ ii �� 3 , � t�� `.� . , ,I ,•��' - �.�;' ti..$� ti ..`_`� 'I„� -.� �Y[: V l s�f. - I ,�� ';.'' •r:; �r �3-------- -�- - ------- -— - — - -- --- - - — ----- -- -- - - - -- � �� . _ . ��,��•r., ` J�.. , r � ..j` ��: .� • •' ��.f� d,F - - . q �%'. DELINEATDR11.15.19 DESIGN SUMMARY PRESENTATION � THE PLAZA @SOLANE 5 LANDSCAPE+PLANNING+URBAN 11 DESIGN � . , . � � . , � � � � Control Views �� -$ �;�-, , and Define Spaces ,.�.��- { „�,�s , � . � �. ... .- ;.r--: , ,,� .. . „. '; " i;r .;..;.;a;;�=: f,,, ' _ � �= :�:1�;;::;: ��;:� The intent of the ori inal court ard _ � r.. 9 Y � �� desi n was for the buildin s and _ - .t, :, �r �f 9 9' . -y - - ---•- M �_�; _—�:. ��.g� .._�j + ;�� .r..r , _�� ;._M�,� �;,�, ' �i:;' f � landscape to create a unified -��J ...�Ln . � 'i I 4'.=�_'r'_ir., PIP'H I�'b, .f��.r.:i"%.,.'.i.. ..� "' ' � ; �;� , � , .��_ ,,;,-�G�:�n 5'� ;,r: "=�-,.:;�:�>;:; �/�// composition. An exceptionally flat plinth J9. T � y .. i.y� \ ��"�/� '�//// � , - `��N- ��, � ti � ;� � � � contains the com osition of buildin s ..�� ;• _ ;/�� p 9 � ;��-��-� ...--�. �,_=:-__�`�R��-.�` _ _� ; . _ <;�� and landscape and helps emphasize long, f �_ ;` � ,. -� �" d��,��'� . � %�� axial site lines so that even minor vertical �I `�--• t° � ��. �' �: .� n �� ;�� chan es such as seat walls are visuall � r_� *�� : ��, � , x a, � �; �:;. :-, �/ 9 , , Y _ ___ � __q� � f � - �% �� taut and level. The plantings, fountains, ��z��--_, ' ---- ;/�.:�i/i%ifi�i � � . �• � / ��b.E: ; � �,� p� `- � ��_�.�� : �/� /j , � , � . , ';i � site walls, and specimen trees all work �'�^ -.K.�-_ 7. ':v� p i .9 � �� °�-�� : �, � , t - �` �: � ,,,�L� •� �� •� ;� ;� with the building forms and arcades to r � / '" `"� ` �� a�u � "- =�'�=- y' �� extend v�ews as well as create s aces for .� ,' ._�...�,�� . ��: s.._�. , , i /�i� p : . .h` - '� I,' . 'I••� . I • � ' �'j.�. �f'�• ��KUa •-�� ►:;,� _ ' •} _ ; I _ ,, �r��- --_ --�- .: �- �i � ' � '�i� people to comfortably gather outside of I �f . La �.7k �.�._ .G_ � I' � "C `� 1 I.r _ . •{�, 'i� �.� Yf` — — '. ' . . -f,�'! ,/�� —I-, }� '�Ui[ic�,: .-fA1��'• /.•fF�� bW.7_� f'W� •�_' ,�€�„-P6:.��'�� ,� �� ._`_--_ _ _ /�� { these view lines. �___ � -- -a. - _ �. _._ -- • . � ��:i,.� , _ .,'-o'�i. �� ` , - ----- - , � .. .. j. , y ��'°� � + � � n � 1L� t.�...� -'-`__� _ ..rr� . � ' I . ' .. -. -_ -_ r�N �� . .,v. . _ w,P � .� � * K .awv.�c'� ,�In' f _ _ s• r ''e�. . - 3 � - — � F_�_ °"��. ' ' :.r.�r i�� _ , P �'� " __ � , _._: i WINDOW IN BLADEWALL —�;� *�..z�` - Aa=� �`� '�°a_� ti - _-- , � 4�y _�•_ _ ��a.s�:;i�i ;�.; -:,�" . 7.'a �4 I. �,� '`r�_. -•. �-�•-_ _ - �.'�: �T1 _ q:} ,5�. o4.�.T3''..�� I rg... -.��. . 1 .��' �_q. A. ra r:`w^{�l ° � '� �� .� , � • _ ; I ...Y= , ."*' rE��• . ':rG.�c.e.� �.�- . . . _'.'4... '.�.«u.�{�,pr. _ _- f- { -. .-. -�.• � -•y.�� y� ♦ �)�. #:!T � _�. • _ •.._.. ..I ��`;' ._�i. —� SEAT WALLS DEFINE THF ': �� . � • . 'I �. __. ,� I �� - - _��- � ; � - _. _ : �� - � ��, .. - , ,. � � . �-� r � �+• '- �}`�,*` • I �:;r-=.`EF'.'. - -- "_ +�'` ;' �k ,� �"'�re�^� . �`�' 6 i J ¢ ' . �� • �� , Plants contain views along paths that are EDGE OF THE SPACE � r - � I�i - �.Ilaff ` � �`�° ,' _= 4� �-.. �� .� �Y . 1 ,� `. � � '°�v�Kq"� � "5:.. ( i r I b •f S n. E` f , �� , ; I,;� i w {..r � �differentiated by lawn and decoposed granite. 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Fr4�F�� f` '.�;". ::�,., {,.r: :. s . �T�'l-4 `•'r,�a" - '+"" - � _--�. �_ - a.N` ' ;,. //�%./ i'S;.....;' :�f:-•' '�- r . Ye ifi'.'�Y/�i�i�� :awE?`� � � !i�rr d.��"`�.,�� k+�� _. m ��Y� � �� f � , - - - - - . �.o-v`�v��m - ' "--- �°' - ^^��/�r: � � � �J:..,. � /� /w, r:/��;'� •�. ��]�: f� �,S 'r��.� ... Y� _.. ..�. ..-t -�'�.--*r-?�,;..�-�'T,_`--,-�:*-.-�,�� -- �✓i a .� :id-:F�."� .r: �. ,r .�i• ��^:; �.-.��.,. _ s,�,�r� � , �;: .> Y�.y�Pr..x df";• '""" ..k - �s:t !% I 'i. _ v]`'� Cr. - � . ^-r-^----•. :,� �"��`J _ ,��-_ .i`�J� :•�-- / �� r-�'` '- _. �.'_"'... .. -. , '�'f:��-: f.,. . f. �'��:::�i�.a,l��-�?��'�^ '� ':1;.�,!�:' ,." `''� � � � :Yf•.� �`�, � ....r7 //�. :. -.�..,;.:��. , �--- �r ',� . `�`:r.' s;�j ��=�:.__� ____-_ ;{ �:�:�- , , �. < � - - � O I ' .. .A ' . F,;r?f�'�:"Y-4,��.1L.:. '. �' --�-"-_.� ..._ f ,��/� � / . . �h � a� 9I re_ 1... .. `�� . ni�%, - ,:f�'- . , . ' : '. �� •��,F,-�-•. .} .. , �� + .r ,li�'.� '� - - � �s r y�.�;.f�;:.,••_st sr...,3,;�. .;a%fl��f;�� !•, i�; '.� ;+'... - � i - -- ----�- �+---��- . �...-.. - � .. . . . � � �%-:d_:.-•-• r,rl� ,Y/ �� : .#.� kr - - �e , _ ,i-� 2'. �gFa,;'�.<;j:i..�. ��i, i��- '� '�� : - I �.., . . rr i::.n �'��''�;%/i f�� '�,i�,.!, .:i� ';��. �- _ - - _ .� . ,�y'��f. ./,i ^�:+J/•F�� j/`� /:: '4.J ..� �''.� .�: '�2:� 't��r l� 1 - +` _- - (" ` ::5: � //,!�." :F.f' fl /:%� :�9 �:1,,':,.. - �� A'; . � T� j. J FJ . '�L 'In.• . ..'�' - f __ . . '-;.a� E - . ^�rr � ��. .�. �'�.'��. 1` ..;;;i ' IG'��[ - '- �,f"•°—.-�• .C. - _� i.. �_fir'��[: rs�s'.'E�f�YS�,�,("r q��f�'�.i�k;aY � c; 1•T sa �.M1 - . :� - —t f�.- 1'_ -�4_�--i�.%""':-:..± _ _ - , '; ;. ; � �� Y� ,,� :r ;: ; �,:.�.. ;. � R �� . 'y 11!' B n ..•.._ � : ., . ' ' __ ' �; �f t`? w:�.. ' ' _' '- ' $ _ ' _ "wx- ,...,-'1..��.. :. f; �1�� : f,r�•i;�;-^?..: _ � _ � �. a �� M1' 1; ,� �., ' :; .�G!�TiS .' �� . �+'i�.,i�-.� �� , CLOISTERFOUNTAIN ; � ;� I; �; �r" � �� .. ;�� - �•-�,u. � i � .�.�:.� -.-��?�; — h-.- - � L:'�: �..-.� � � i i`� .n- "�' � Y�r� . � � �� . r � �j� .. . � �, i��--- --f� �. . �;.� • ., ,f � - : _ . �f..S.:r, Ja:x �� r. _ k 1� ,'� � i ; � �"'. �r,:� �[. ,:' - i --- -� - �...� - :��° - � +L ry � � �_ � . i.. :l�_.-.�--YY�' f��' 'A`�.�- ��` . .f .. I "n [!�' i.f.� � :, �3 �.� � l.: 'I - . . , -' . ' a� i..aa . ;�� :. iA-a� I i ::�� •;. � ��: �i i ii � ..t ,,.+��` �, � - - . _,..�_ �..r��'a � '1 • ��-•.-�a�-`'``� <1'� 'a' ; d { j' '�� - �.s� .- . � _ -;---�� . , '�j ,� ,� ` _ 1_..�:�..:..r•�,-�� SEAT WALLS DEFINE THE �.�-T' � -- _-t�,� :,,; ,:'!�� - - EDGE OF THE SPACE � , i 1., �; �� , -� �. .ti-=.. ;. ,. :,,��- ,�"�; � - � �- - - �=w.�-=-_ . �_ � : a�: i� % . _ . ��. . -�-:..� --�-�-��-. .`` � . -i�:` _ 'rr _ � -�' _ . _ - -�� _�__ ,:�-- -_ - - �- -- -- _-��G�w.- - _�_ .� -- -'_ - - • —- - - - - ;.��. I'� .a�. �:'� '�+� • ti . �~ �..ry � -� - - - ,t�''"�� * ..� - , � -� N re' r.,F � s �.,,�� .« �• • ;� , -.sr, . fC �►- �- Y,� ,' � ' s ��-��-* '�� •. . ..-� . . ��". DELINEQTDR 11.15.19 DESIGN SUMMARY PRESENTATION � THE PLAZA @SOLAN 6 LANDSCAPE+PLANNING+URBAN 11 DESIGN � � Open Views and � � � � � � . � � $ :F�',��; , ��-, , , Increase Movement -.�,�. � . . . .. ��.�. �; � ... .- ,�,r a::�.; ;r,j � . ,. • ��• 1•:��":�....,.; : . ' ' ' � �= :�-1��>::;;� �{;�� Over ears subse uent architectural _.._ - - ` .,, :; ��' '� �� Y q _._ - ---- � �r �f�� and site revisions have removed walls �_�: - _ - '�.g� =�, �� ,�� .r..r� � �r . , � �:��;�._M�,� �;;�, �i:;' f � fountains, planting areas, and inverted J ...�Ln . f •-i I ti'.=�_:r._ir.' PIP'H I�'b, .f��.r.:i"%.,.'.i.. '`� � `= y�. . I I , ��z •�� °°��5° -•r =�-`��;:; � the main landscape area from planter � J9. 9 ,,,t, , .• ;4�1 ti ��/, '' �/� � , °� `��N- ��, � ti � ;� � � � ots to lawn. Re lacin these with brick ..�:� � ;• ti_ ;//� P P 9 � � � J.i�.:E� L ..-c;.29 � '�� : 1 .. � /' / ;�,=� � s - — --- _ , . _. ,��;� paving provides increased visibility and I ` ' .� � �7y �/� mobility to tenant spaces. The primary � �.�a . H a ~�..^ r f -a I r.�. _� t° � -� I�.y d�[a��i, I ��. 4• ' -�. •--x�: .� n � /�� sitting area has been moved from the ��,-� , �, � �, r-� *..�= n � � w.ai - f a,Q ,i, j/� � �z��__. . :,-��; V �%� < ' interior courtyard to a more exposed ____ ��b.E-. ; , ---..�_ . ,//�//,fi�� • � � � � • , �� x�_�� '�"�3_�.: ✓ � p� � � ?� � ��/j , � ; � location outside of the buildings. �7A�'' c^ a' G._'7. • - - �w'r. .. �. I .9� � � i • �, l� y � �� e �� . .�� . / ' � �! llil �� f"`:'eiliA. u..I F_..� :f �. �. ._ .., -�.� .:� n� ._�.�.�.a.� . ��^ .�S•.�_"{re � _ �%� .�; �a.: .....-,.. �g �•` . . �"' , I I i � . N i� r' � � �� {■ '�f � .f , �a ��//�yE� � .f._.- �� .e3._ -�`- / I ¢_ '3. ( _..� .a.�i^� �.... :.:..;.•.' � /� "_ -�I i ...wK+- �Ui[�c•�,::^� 1 I� -•-f��'•' "_ _ I�-�,'�..C•_F�� bW.7_� f'^+'� ��"y"�_ . ,i:€�=Pb:.�L�'F�� _ �_--1j � � � -- ~a _ - ^ -•- __ . . . � -�:�i5'r.% . 1 - '17. � �•� _ � � .. .. . .. 1� .. ' = �L'd' . ,�-O�j F u . u � . . . .. . . .. . . .-rrC ' . • • ' � � : - . y . Y�N �� ' ' - ?°e'� F7'�r-5 � '. . r " f --• - ; � � WALL REMOVED TO OPEN 'w . - _ '3'�r J.� '�°,a- - - -� __ ��. mb _ :;.:= � ;: _ ; Y `'' -_ __ � , ��, t aw.2'` ne._ �� .'3 r� r .'� � 4 "il- ;--. I� -r,��u -�'. I �� . - VIEVIF�#{V�ti-�OURTYARD �� „ _ - -.�:. r��' " " Y _._y ` ; �a.�:.,'.�;<<, _ .' , � ,� .- �4.P;� `� � i v�. _A E� ��.�,�, � �• . . ... �.�r, ':F�.«u.� , _ _ f_ I � ,-, � _ .. �• �...��u� �' ��r,�,�,�s.E.� ' �' �'" • I l� .i- �] :(- '1 —� "�.• •y Y y Y ��.� _�, -h `;� ._��: SEAT WALLS REMAINI ��!,'��J.r �•}�I*' . y� '. __. - I i. �,n __ - _;�:��,-_ . _ � '� ��' i - . : #� � -- - ; '�. •-- ,.I,�,�.. .�,��. /; �, � `'�r'- n ` v' 'S � Ji: �k�'��'�� ., i �6 .� '{ �;� � �� , i -' a $ Pb� .:I : n ' � r � �� c�• �+Ti' ._ I'I . ''°�v�Kq` . 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'Na. = Yr�'7C ___ .�. _ d 1� �[• r CLOISTER�FOUNTAIN ` r` _ _ ` `� .. Y.0 �" i1 1 1 � �.7 • .1" . �_�i- r_� .,-q.. , i 'S.�� -.-��-'?',zy _ _'"" 'i . �'� WALL OPENINGS CREATE �� '� �� - �- �..`�`' � - 1' i -ir� � VIEWS TO RETAIL�RA�ES ` ' � t�-- •• j `� ""�`"'f . � f� 'f .�j��.v- -a:x ,. :�� `-• ry �:.'fi.;-�,r -• . 3 . ,� , i` :,�.-�J r." . � s�•:-r �. � ---- - ' - .� .. ;�.:.:na: ir'.�L �i.� r,- ' . m.� o• � --' .;j% �"�:��:.`.tr��'; i` 13' �,,Y.." ..a. - ...:.W i � 1 1 i� � • 4 M1'.�� f 7 '�i�� i..aa �'::, � �C ` y �" � '�` � _. . �t�� :wJ�Y.r'J ��l �'7 a�I �J• �.,�� .�" � � � <L, � .� ,•�„ �"Y ,� -- ;a�� .—. �- - �-.;�. , ,� i f� - =i_::�. .---�,-�� SEAT WALLS REMAIN t�, ',;�; � � � � i_ .�� • ° �� 1, �; � ,� 'ri�.s +�i - -- l i i� �� :,.+i- ,'/,�, � _ - -_ � .. _�•�`-- , � ��' "'�" ":4�'_ .=�s -- ` -�. � �— _ �� ._ ,- � ��__ ,�-- -- -_� - -- _ G_:.�� - _�_ I -_ __ �� . ; -_ _. __ - - - �,� }`I� I1IL �� - . _.� --' �m:. . I�Y .aA- 4�:�•o s�-u " �l N - ..- -. . . . . . . . . . . .. . . .. -. . . DELINEQTDR11.15.19 DESIGN SUMMARY PRESENTATION � THE PLAZA @SOLAN, 7 LANDSCAPE+PLANNING+URBAN 11 DESIGN � � • � • . � . DELINEQTDR11.15.19 DESIGN SUMMARY PRESENTATION � THE PLAZA @SOLAN�` 8 LANDSCAPE+PLANNING+URBAN 11 DESIGN � � ' � ' � � � EXTENDED CLOISTER EDGE VILLAGE CIRCLE � z a � � a � y W °C CENTRAL LAW N KEY ELEMENTS � � EXTENDED CLOISTER EDGE The cloister has been extended to encompass the entire plaza area and creates new usable spaces for people to gather and enjoy. BOSQUE The bosque helps redefine the cloister edge and acts as a formal planting extension of the architecture and also a mediator between the central gridded tree planting and the architecture. RAISED LAWN MALL CENTRAL LAWN The central lawn reintroduces the geometric void concept from the original design within the central tree grid with the Bosque enclosing the form. RAISED LAWN MALL The mall acts to connect the original cloister � space to the extended space and helps to Z � define three unique sitting areas - around Q �v the central lawn at the bosque, around the � _ � existing live oak in the middle of the site, and a �� at the existing restaurants. ~ vQ VIEWS y W � � , The low profile of the central lawn and raised lawn mall provide uninterrupted views to the existing architecture. OFFICE SPACE SCALE:1"=20' � N o io za aa DELINEQTDR11.15.19 DESIGN SUMMARY PRESENTATION � THE PLAZA @SOLAN� g LANDSCAPE+PLANNING+URBAN 11 DESIGN � � � � � � � Q E X I S T I N G � VILLAGE CIRCLE STEPS 0 � 1— _�--_- -- � ---- ,. _._._ - -�. - _-_ _ _ _ � -. - - - - , ' � �r ,�;�� .� ��" � r�� , -�� ;;x: � 7,t� +'y • �3 .� .� � 1'� F+. . � � -p` ii. 7:.;�';? 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T., �_ ` 1 =� ,i+�. .�.:•.., �._• ,:. �r. � J � � �� _�_ i - � 3'-�� " .'�i?�;;;� ►��' :�`�� ''-,�,� - �+� ;'� -�� r �f � '-� 77 L�� •�. a �, .��; :►r �;�� -� __';' ;�� , _ 1. � r�� - Q �� , ' �� - - � - � � y � . � . . �� , ' " - _' �z ��., W _ � �� '°� .�_,�:.y�, . , +�—"�, �.�..� -� ' `'�` ��.d4 '�:-�'` . •`� � •`,, p� �w �---�— � . ��,,; � ,, �� .,_� -;'; ';�. � ! �' , � .�. . �. �h �� . .� . � i . .. _ .. . p _dr�„ F,.��,' i P � �- wM�Ri . r � ,3 `..'' ' �'� -� �� A•� ��`�4a L' I' I��4.. �.,��'�r:` '�i � �y�� ' ;.. ;� '� ��' _ ` °._:`� . � I�. .., isa. �-+ii''f-` .3' m�` I `'..',`. ., r . -z�fi=: . �� . - -;� � ,Q �"�� 1. SLOPED ENTRY PATH � :� � _4�: - . . � � � � , � ` ' � . ` � 2. EX/STING OVERHANG ' , ��:, . .� � ;, , ' `'• �`` ' 3. EXISTING WALL ' `�i►. ��,.�..: '::=:4��4�"` ;.��_ � J �� , a � , , � � � � •�� ; � ; . � � f � 4. PATIO PAVILION �� 5. FLEX/BLE PAV/L/ON + BAR , � -- � , � � �"� ' , • ,�" n,;,�;;. �;'��;-� � � �� '�� 6. GROVE ENTRY ,,,; ,. : , ,� :�; �:.� • ��_ � ; �, 7. DECOMPOSED GRANITE r-..�-„ , .� - ,. _ _ � � -• -_-- � �,s.� �-...��.: _ , ::: � :,- .� .,, .-:--:.� 8. HARDSCAPE PLAZA � , � ; , .. R . . _�.. � � ��` � 9. CENTRAL LAWN -�s " � ' �' � ' � `� � `� � r,� , ��?� �, % 10. SHADE GROVE ` �, � � _: . . . �.. ' � 'r , �+�"' � t'.�' � , �I � l i �. � ii� � l� �� ' �� `��/� � - �_�; I.. . � �:_ , -�� ! �..�. _ � • . �` � j� I 4' I j�r I i �. �'. , �s_-__ ^r :s { ,� __ '� � r � � . ,, �; ' � , : ' E' , � �: _,. -:� .. ��';;- ; ' . � 11. INTEGRATED SEATING � � , , ` �� -- �` � � _ �-f _ - -- .� 12. PLANTING EDGE "�i'"�+' -- 1' '!�.. - .:e�'�`-��`s'Y � +. � �! --_ _ _ _�', . • .. •,:: - ` �� ---- �� z .., 4 — _. :=:� �.t '�.�'�,-�:: �__�... _� �; -- - -- -- - ----�--_. � � 13. LAWN AREA + PRESERVED TREES : :.. t � � _, - . ; :. •�` �_° � — ,A A 14. PERMEABLE PAVING �Y;;:,�s;` ..i , ��. :�a""':•.,;.:•.�. I . �� '" � 15. PROPOSED WALL ' : ;. . �� w�• "�' � � ' 0 16. RAISED LAWN FEATURE a..• I � . 4 � � �� , . . I ...�,,. ,�� .�.;��.,,�,.. � ' . -� :� '• ' ' • _ • _ ' ' '� p 17 INTEGRATED BENCH _. ; `,+ • � ��. .:_ _ . , Z �,�, — - -- - - - - - �-- - � Q �' .ii...,,M •., _ . w�; � - � � 18. EXISTING OAKTREE _ � � '= . � � � �_ v � � ��' 19. EX/STING W,4LL/SCULPTURE Q ,_ �..;. � r 7 �� 20. MOVABLE SEATING � � �� 21. PROPOSED PLANTING WALL � �"�. , �= �"�'� ' Q, y _ ...- � �� "J #.�� p v W r' ._�' ' ��=` V � �°1' � � .�� z., S �, ��° ��'#�-�:�:,:' � '� {: . ,, ,.�a � a'� "` r �'� " `�`" ` OFFICE SPACE ' ;� ..-- • �r' k• � S�LE:1"=20' � r-'�- � .�i' , � , .� - N o � io ao •� ao -- L�. - �.. DELINEQTDR � DESIGN SUMMARY PRESENTATION �THE PLAZA @_�LA� 10 LAN�SCAPE+PLAN N ING+11ftBAN N�ESIGN �� ;� � � ■ � � � � � � � � � � 1 . . 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";:: ,C; "�:'��;�. �.�r^ . y �.1� � ti .:�l.•. .s��..: �. . �� `'h�,'-�1?r '� i%�,� i� . � �v �.,-,,�,," , ' �. . � ._;..; .�_� � � . .,. � _ - � _ _ . _ � . ._ � e - .. �. - � . .� ' - ', '1 � 1 . _ . � �,.-.. . .. �i . •...�: . . .:�. �. ... r • � ,. ,... .. � � - .. . . � � ' ' -< .. ._ . , ir` _. ._ � _ _.. .��a ' �. ... �� -- ---- --.. . �i'fc�- -. .,...l-:ti: . , .• ,. . yr�i_�_��r�"`�` -�' ' --- "- - _ �n ..� - . .. . .- - .., DELINEATDR11.15.19 DESIGN SUMMARY PRESENTATION � THE PLAZA @SOLAN� 11 LANDSCAPE+PLANNING+URBAN 11 DESIGN � � � � ' � INTEGRATED VILLAGE CIRCLE REFER TO DRAWINGS FOR POWER SUPPLY �� SEATING EDGE: 44 + PEOPLE t � PROGRAM � _ __ - - --- -- , , , DESIGN ( FLEXIBILITY) • ; _`''�: , , ; ',p` ��",�r�;:' .:. :•- - . a::, . .e �ooatcl� � ]r. :r. � o 'k+.3.,' . s- r,: . . ��.,� �r;.. • . . . l_�s � -.��. � . .. �> �-�� :� ;�; a:� � � �� :�� - TOTAL GROVE : �� t �r. �� ;�;I ,�ifl� ��=ii �°,-_ � -22 TENTS AT MALL i ; ��}�� !-- � � � � . .�h:,.=; . -CAN LOCATE MORE � '��'- � ; .�,P��, . FLEXIBLESPACE: — — — — — — r— — — — �. ,� . . 4,725 FT.2 �,.r ti::��: ��=_;�::��.��_:' BENEATH THRESHOLDS Z - - -- - � : � `_ . � . .. . ��"�"� �il isa�� i'��.' I' �,��`+ . Q L; i I � •• • , .: d.�.._ _,d's.. . . d.�•, _ f � . - - �- _ i�:C`� -Y 0 G A 0 N T H E L A W N �-Th�,,,! � � . � '` �°' �� - �• ' •>�;t:.Y�; � ,� � { � �: �' '��:r• ..�l=� •`� '•:,. . .. .1+t4s �..: �. ��.. � 9,� �` _ . _ -_�� 1: �, � ��3�;�''. -OTHER SPECIAL EVENTS a ��`+-- � � "`�� •� �� - -�_. ��: ��.... � - EVENTS AT PAVILION ~ � � . � • - � � �"Y V� •' �"'' �j.,:.�, . : . �y. I i'..:•d -CORPORATE RENTALS "' ' � I � � : - '" �' �s ^, ��-�1 - ' - - - �s�'; ENTR EN � � ; , ..�, _.� ...� , „� .. , � ��.,. C AL LAWN. OP PAVILION. - R A C E D A Y/C 0 M M U N I T Y � �` �. � . �,- � �k�; 755 FT.z 625 FT.2 E V E N T S �� """'�*��. ; Y '" ��'�� '_ �� (TEMPORARY CORPORATE �� •��,�;� :,; - �� - o " �� -�, I�: r• EVENTS, �'$� , � � ART FEATURE, - HOLIDAY TREE DISPLAY OR � � - �:'�;:. � V_� �:,; � 0 T H E R H 0 L I D AY E V E N T S '� _ � I • HOLIDAY, OR COMMUNITY I �� -' � ACTIVITY AREA) EVENTS �. . �.r�� •-�� • i � ii��.�F 'tiF, r' LiYi� �� #' � � � � � � �R�� - _ � � SMALL MARKET/ � �� :}� :� Y EVENT VENDOR .,. , � � �� TENT SETUP w •, _ -�___� �+_ � ' d ! � � � 25 tents _, . . ��_ - _ ,,�� :_ �'. � �'�.� ,-��s•: r ,�� - � �: - - with 6' clearance � �, , � •� � 1 � =`� ,. --- min.and power � accessibility at � wall) ' �� _ -�,^'"a'��'�. f:'::. I C Z _... — _ _ - .. . .. - - - - - - Q " � �V � � � _ � -_ � Q � _ ,.. H . � y V � W '�I... , pC ,�; '` . • , � T �� F µ' � �• .�.•� ,�:- � OFFICE SPACE � �`I� � SCALE:1"=20' _ *� N o io zo aa ,; � DELINEQTDR 11.15.19 T DESIGN SUMMARY PRESENTATION THE PLAZA @SOLAN 12 � LANDSCAPF+PLANNING+URBAN 11 QESIGN i �� `� ' ► � : 1 1 ' � � � � � ` � �� , _ � -��s•-.�:'� ""� '�� . :.. r . s•. .r � JL � r = .�F �� .�� y' �. ,� • .� '�_, ^` � - .; _ �,-. G 'y ��, _ rJ � _ J�o_ �sx a``. . +�,' • P - �• � , � � += . ` � . -..: .. .�;_. - .- � - .. , - � .r .:..-. .. . . . .. , - - � � �� - �'-_ . , . .__. - . . - . �?. �i'��a�t i�� rT .. �x. Yr.�� . _ --- - . .. -_- - .. .. .. .. . . ._ .. - - - .. . . -_. _. . . ._ . .. _ ..... . . ._.. ... .. � - �y w:= � •s�n+' , �_�'c�. j�'�� 7. . . . ` _ � xa�y�`��,`YF, , � ��i.;'-a. .•.+�� 9..�i.��tr_,.�.� _ ��c y}K.. : . ;��?' . . � -z ��*��a=..rris�.U4{";::,, . y.,. • - >--� �_ ✓ ♦".•=" �.£.��..:.`�� . j a�S,. y;�...r; _ .e'�� :�- .�,,r . �=;'•k '..Y1 , -.-}, � ��.r-�� .��e•"-:� �• - !7 y . :y�- - :.:� +'.9�"': �� ' �;q: �'..ti'...-. ��.� r _ i �V-1��YT��' ' r _.. . _ M�i' 416 }��^�.!{,..•�i �, �_.S'��V v, .. - . :��w. . . . �~ r �':- , ,� ..r •y ., r9�� •� '- . �f� � • - . . r i. y�,... T�.. { ;,.. - - � �1 'r•'. `�• v ti ?�:�� ;-�-1' •'• F, i, � �e � � � ".�_ �:: " ` -' y� ,� J�� `�r::� _ �,, Y�wa '•�� •�i14, "� � `�%" '�`,� i i ` � I �� I�� .;S� _�..� R�.� �� -t�7r��.• � -� p�r_ '�_ _ - � n-- = _ ' � � .. � �"��},�'� _.�Jl••• - �ai{1� 1� - ■ ..�, -' "�'=+ � �`ir.�i� _'� _- - r: - _ _ : � ��■ .� � ��:#r�- - �' � ��'� -. _.. . �j _ .... s„ # - _ --'!1� - --"- -.-- ,. - _� • - �.,. - __ .�� ,i�e��_ •t��i`� �. �1F '� ",� _ �� - i=��''�L �;,� i - - � �.' � ti..:± `i� ..z F'L� r �p '�., �' v�y'�'�r:�'.... J Sr. " ... � � .�Y •9{,i ' . .. •_' ' .�� . ,�� _ —.... 'LM1:�•,.. ' ��i'�•,a�r,(�.}' •�� r .. . . �� . . ... . � •.�_ _ ��• - i- � . a��k' 'r�"�..;}f-; 1ir{.�� wN�� ,�G�"�'.r� � 1R = _ R7� ! y++�elff E�� ;�;'r`•:::: - - � _.� � ps�t ... -- �:. J� - _` _ _ �_ �Jf' _ „ ., .'��:�F.a��_:. - ' . .�'-��'�#.� � �fe: ��' �� . '�'��. � -_= �� --- -- -- ��;. .. . . ... . � . � --- - '—Y'�'�- ---_ _ � --- -_� f. . --_ -- _-__- _ • --- f l. � �• _ _ - __ ' .. . _ _ _ _ � �'.r�='"�"�. _"�' _' _ l "' .' " _ . . .-�.-_ . .-..-. -- . . . . . ' . � .. . . . . ... . . ....... "_-"__". �...._.. ....."____""_"_""�__"_"`_-_J._" _`—_._'�� _�`__Y�-_a��_r... "�Qf - ' _-_ �� D! rnn��Cn nnnr��r � - �`_ 5 Trees shown at approximate size at time of r � planting. �,�•'` As bosque trees mature and the canopies - - • , � � � --��-�;_� ��' -'� ' '. === : �� - - -- - -��. =�— . - . , � close out, they will be lifted and trimmed to : � • r_• � ; : - - - `• � - create a continuous vo/ume similar to the • . � ; � geometry shown above in light b/ue. . �� ' . ; '. . ' . , . � The pleaching technique will allow the ' � � ' '. ' ' � ' bosque to read more architecturally and - . further emphasize the void of the central _ � � � � ` � ' s ` . �, ' lawn created within it. � ' . ' . ' . 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The low profile of the raised _ - �= � a- ��:_:��,:_�;-, - . _,�1= - ,.�:.- _: - . � ,�,,,��__ - �. � •�- _.i: L`� -..�,.-.. lawns still provides clear views to the simple - .,� - __ ; '' = . _ ��-�.�.-y�' ',: � _ -- � - _ - architectural masses a ainst the sk - �� ^� � �s"� �l ; - :- -``�r'_�af - l �- -� � � 9 Y• . _ � �J : ` - ��`', _ �� - - - ��_ `'� '-�- ��, - -- - - _ _ �� - - � - - � - � - ' � �.� � - - � r-1 �- r � � i�_L� . � DELINEQTDR11.15.19 DESIGN SUMMARY PRESENTATION � THE PLAZA @SOLAN� 14 LANDSCAPE+PLANNING+URBAN 11 DESIGN � � � ► � � � � � � � � � -� � �.�r. �� ,•�, ,� �. --- ,,,: .. . � t Y* ` "� ,� 1 ; ,.. * ► :��.:.x �• � { � .��4�r A'.• � "�► iw• � •� �� r � 's r.*'�}' . � � � 1 9! �, � * ��+r k+� � � �4i � "� «� T� ;1 j•.l_- ["-'�•i •' A ; ,� yr .Ye �.�� .•� � �.�a'�Fr v{�=-�� ' ;�+. .�f� �,«r,�`-"�, ;�..�• ',��' _ �.'- f :�+;�_,�,�� ,,. �` _a �. =1. s , � - . �'':��- �''` . �:' a• r M:�� ,�: ,. .'•�.,�� =r.e��. :�,:. 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A ..'c r� `�+ Y';t� Y� �,.�''.%�^:"., yF t)�'��' " ..:{j"1� �_ :i• �. � ' ?.• .�_:. .=i��,� .� ��.�..}f;..:�y�� ,:i;�� : :� �Y:='�.=�.+Z:: �-�:c `aJ.�•.-:��iy,:.." �� '�'- �R �^ ��i.: ' i�. x ��¢, q��' F eH��Y.'-_"..�:. . .,.,��t� l�`.• � y :n � ', ' .r�.-Y^'!�.'. , [� ��n� � .y ;t�.. 1�dr ��' _' Y( r �,�' "�"•"�• t' �' 'f;�t _ � •{KI��% \ ' ' ' ._��.`_ Y' .St�n,". ' �.. . _ :`_`f.'.`��r� __ �1� ��4 4�� j.' ..+""" ^�.;''��, ... - ��"F'�'"� n�. �"!�'�`'^a-�',.,�"�y ~��_, .�;� �. :.1r.c � . 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' .�• T'g � -.�� .F.�r,:.: �w � ,. � + L�II �1 ��r� _ F�f '�'.. -t �.� y r � � i /'" � �." � t � �� .�` I� -�� - •. _ r' ' }: , - �.i �. � .�I�i � 1....�$ � I�(...:- `;\ "�� '' �� f� _,�- `' --�-1'- �+'t��s�, �` ! ��i�+�` �� .+"�`�f �� __ !��• i�-�, '+' - � �_ ��_ � _�� , � �� ART PAVILIOnic �:�:�' � � *°� _ -- '��;' � t � ,� �fi�"�;�: _ _ �e � . �` �_. � «=��• �•e � ��..: r `� � � -- ti�� ; � �,a � I � _ _ n ; ,�> _., , �.`�:•�::•r,�•;:x��:. ,. :�i,: i_ �r_�� I �.��.�-:� ,��rn;�i., :.�r•::,'.n'.�rsiw:..kF�:+.��i�. 3� _ _ -�-� - The construction of the avilions seeks � ■ ■ - - x'�y�+�:�:.:' _�` ¢ �,.r.,, ^=.,~'�:x•.•.,• a�,�, 'r..::'=- . p � �. ■ . ��'-��;: ', :��-.� �yy;�' � ,� '}�, zaYy}�� __ - e•;•.�' ;'�14 —_ i � %'p�xii7�..� ..'��'-,4.. s .+.J'1'.V"�.r'= ',.r,�`•1 .� .�i.S'"'•,�`' Z- J�� ',k._'% _ - to achieve a lightness that identifies it as �l �•� � - :��' �,{� ;�� '•� ,.�;:°�_ •� '- �� .�'" � �----�--� �s�. - -:��__ ___.-_ - �� . `i�� ,. � � `�,,. " � ,..�..�.. ��..�;. ..., ,� distinct from the existing building masses. �� ,�. � � `�"`�z ..w..�__ ��:+�"�`` a r�� k�i." 'r,,:"]-y'. _ These canopies provide protection and �� °� 1 - - �'" �� '��Y�,�Y """"'—�'-• -:�;�5-; _-- _� � � �b \sr' � ��..�,...�:,r. 'eaY=, . . �� . --'� - comfortable spaces for users but also ;� �'" 3� � �� ;� r�`� ��':t � �� < � �� t 1 �`` -��T -�'�� ;��` � �- � �. operate as art pieces within the plaza that are � - -��..v �-�;, �.,:_ g� ��:,-- -_�^ ,f•� �. }:,' �•�:.:4- •�' -��7 - , ��,� both functional and whimsical at the same ��''�� ' - '-.��G,-_��t' -__ . . ' {,_. time. A cut metal scrim sits beneath colored - ��`s � �' �� ` �� ` _ ,_�._ ':�;;_ . polycarbonate panels that provide protection . - -. - - , ' „ �� '�� `� `''-"'- � �`�v � � . �� to patrons. The colors selected for the panels - - - ° _ � "" � �T ��."��r��,r�'�. � __ - and patterns of the scrim connect the new =__--- -_ _�- � -� _' -. � _ _- '-___. _ _ '''` -'--��--�-- _ - - - --��--- - - - �--_� - - �=�— __ —- - structures to the existing architecture and - - _ - - - . concepts without competing with it. '�� =� _ � —�� _.. _ - . ' . - _� _ - --�-- - - - -- - _ - - - � -- - - -. - DELINEQTDR11.15.19 DESIGN SUMMARY PRESENTATION � THE PLAZA @SOLAN� 16 LANDSCAPE+PLANNING+URBAN 11 DESIGN ' � � : � � : ' � � _� �-��,_, -:�_ _ � ��, � �.�,,,�,'�. � --+,e�M+ +�.�,,,�, � � iw� �� ,� ,�, �,.��- • �� - - r - � � — - '�r`'� �•:,j,r: � ''�.�.�,a�� I �- a�► � - a.r� `� �..� � �, t w i� ��.f�� Ik[; {�_ � � � ��• ��.� � �� ;� � ._ � � + �r t. �r ��r..�lil '4�r S� �~ � � � � � w t " '� �� - � .� - � - .r 5 w + � �� 1 � � _. � `� � � � .� �� r ' �=� ' 1� � �-r�'-T��1,� 'a '��.+r � ��~ r � i � � � �y� � `�' "1�i. j? . • -^'� � � / ■ � '.. ` „ .aA �_ "`"_:._ 1 �� *�, �.r - � _ _� � - �_ _ •. - -- _.�:..,. � - ..._ , '�� '� � +� � �jr �., �� r — � _ r�,• . •:.�.. �. - - � �� i ��r►� �"�' .:: � � _ � � � .� - - .. � � ,c �... 6 � � 1� � a* . . � V �� \-s' . �.-- , _� S.�� r r, y 3� _ �~ �•. �' �� r -r r '�:: � ��O,`� 6 ��+1 �.�� r � � �� - �' , � --i � ' � '� -- -� �:� F� � _ -- ��'' r �,�: - �� < < � �. � �Br�a_ �-`ti _ � �� ` . _ ;r �� . ' � --i ! ,i_ �#` t• �'�` � y►�. ��' r r •Jr}f� ,� � �y � ~� r .r�' .� � �i_ ; `4--�rfy'r�i�� '�� f r `�� - �` w ► — � � f+ .�y - � _ � `i` �{+7. '} 1 �� J J . ' ." _ .�;,— � - " — - 4 _--�—� �- ' � '"''al�'�4 -. _- - - � _ � • - _ _�I I T a��.� "� �; . ..- !�t�� " - - �. � . - _ �. __ �:�- _ -.. . - _ �� -�. �' - - ` � ',Y�J�.�� 'v ,� �7 ■ iy� � .. . _ . -� � u— _ ` t�� -� -- _µ - � `r� � � �. d � $ - ' ' - ` �� ! , �ys� :.:.: , .�f � .y�� •'{.4 +��11 •� r '� � 1 •J '� .}�; �i�l� ' - .,,�y`� `. '':a�# ��.. � � �:- { ,�,,, � �' .. � ,� -. � '��l`), ;y�' `�� y �� r• ,r �I. i} 1' ,5:� .`1 `. _ y r �. y.. - �l ��f :'� j .,.� !�.l i �.y� .. W�:� ��Sa - �. r�. :.�j. r �i��i ; -*.�' '.3.5�`� '�+ 4��'� : �' �,I� •°� .�r` �� ..- y r• � �'i � • � `�- i r�. � �y � 5 'n� .�. � 7y�{�}�,r� .. na - .3 rs _ .�� ^'ex,yi�p� �. �y'; '�+ ��'�. .ii.°��,r�;�-"a' '�'' �a.� ^r#�_ �•. �. :5�. ,.�., _ ..�c.�� x:." } - ' .�'�f��j/} ��_ 'i y �l-�_y r �� .x,., :}. a�:•rt, -.�. F' .y , � '.� lt. ,$�j - T �- ,.l.. � ��y � �� .°d. ,�.�k_ � 's��'- , u_�aF: �a-'��F�� ,�.� .�� .e.� n' . �I� � ,� � �- � . . � '-r -`� • ,�;� 'c �r,i�;"'t ..Yaj h •`� - - C. �� '� .� � .�`- �•�S � .� •�.':.�:'- `��•. � � �, p�}��.�'r..5„i�}'•�r . � - �, �;�� .� . .. . . . -- ' f�r :u�� r • �Fr _ •�'��`'� '' - " 7� � � � � �� y . �_ � � :;}��,, �`� • ��_ �. -'j 8 ,'�::x 1'':;•. � � t�•+�,;�.,e� .� _ ' =:s��: �;._;d ar- � ,'�.ibw�.e-: �'; _ ,�' -°�, �':;^;•-; � r . � T_;.�•� ` - '�,, ,• 'ten -_ � '1�...- :1.�.l�� :}.'�fj."- Y :�F�J. v^.S�"-: ��.�'•}�yt±�..L"r...-a��!Pt'' ��i: � �r 1..�sr.I �. �! .k �.�;�V��n .::� P.b ..- - :�R3.� .�{ •�-� .�ry: r ..,1: '-Y51� ,_ . . ._,'��;�.. ��:'M. ..'•�` :�;;:._..:....::��' ,�� t��rtr,�.._, • s: ;ta,�,. _ � ■� ,�� x g,::ti" �. '�'��`=�'. �� - �'. � .�..r �.. � _ �:� � � •r'� �yZx.^`,��x.-��Y; � � i��: �,� �. S�. y� � � l � �� i� « � �,� �_��, .x R� _ _____ � �' ��`.:��`�` � .`�. .�.. � :4�1.�..:i� -:,; r �p;: . i�r, ' � 'Y �.� w� � � �' �I�;:: �_a..a. . , r. ' . .1, .1 Y .�' •. . _�4.�:�•eF�i'�,[:er4; '�._i:]hS C`.'.: (�' Pk.. .�w � r �r • ---- � �7� `1,``�, i , l� � ��+��_ l■ �� 1 � �� r 1� , ��.� ��. .S . � � �� - �,+�°` � ``� -- � ; � Ya The bar at the pavilion opposite the patio � ,,,.,,r - "� . . y� � pavilions provides a daily use space for � �u� � . visitors as well as a setup and prep space for �r� •�,'�.' _._ � large events that the plaza may host. - ' } A►. � "� ._�.__.._..__.._.ti _.___ . _...____� ----- .----°�---'«" f� .. � - The pavilion and adjacent planting provide ..��_ � � _�,� : � � a visual backstop to the plaza space by � . , ��- -� ` �� -�- - '_� � �._� _ � _�_�•� �...��". screening the adjacent parking areas from - � - . ._ � --__ - _ -. -. _ -'- •_._ �.,-.- - � �� ,,,,--• _ �_ - + r��''�:��'- ..� view while inside of the bosque seating area. - _.-� ��. _ =�'� '_- `�-�. ^ ~ w ° -� � �'�•.,�'�'' �"�l= � _ ` � -- --�� ''_ �'� ---r • ��,",�,.� s�. rY s-^.y �'��J� � Y ' �� L� � . . r�L�� _ -, - ,i�r � �� r. .�.�.i �Eid•r� .Y ��-�y.?yr•sTyk�� .. - t �%+`�+. - f• Y lil _ '. � �`�.• . �� _ X�a, � t � }� � � � �--- . �r��•Ff � �-:� ��:f�t��f_'``�,Ej��y�,ty.. ^�.�.-S. -��r'^'�� } r _ _._ `~ • ��.-� r � ~'-*' - . _ ..f� rrr . . ��4,�"�� i:' ?r. �`-�' '� . ` - `K � � �,-_ ��.� '+a:.'i�y ' _ '�i'.+ �� - � � i�. �a � { _ . 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WHEREAS, the Town of Westlake, Texas is a general law municipality; and WHEREAS, the Town Council of the Town of Westlake finds it necessary for the public health, safety and welfare that development occur in a controlled and orderly manner; and WHEREAS, on November 16, 1992 the Town Council of the Town of Westlake, Texas approved Ordinance 202 establishing the PD 1 zoning district; and WHEREAS, Section 5 of Ordinance 202 states that "any development within PD1 not materially in accordance with the Site Plans [adopted by Ordinance 202] will require the submission and approval of a new comprehensive site plan for such additional or substantially changed development..."; and WHEREAS, Section 5 of Ordinance 202 further states that "any requirement of a concept plan shall be deemed satisfied by the Site Plans.; and WHEREAS, on August 27, 2007, the Town Council of the Town of Westlake, Texas approved Ordinance 529, which amended Ordinance 202 by approving a comprehensive site plan amendment to allow for two additional buildings; and WHEREAS, on March 10, 2008, The Town Council of the Town of Westlake, Texas approved Ordinance 588, which amended Ordinance 202 and approved various amendments to development provisions; and WHEREAS, on January 7, 2013, The Town Council of the Town of Westlake, Texas approved Ordinance 691, which amended Ordinance 202 and approved the partition of PD1 into three separate planning areas known as PD 1-1, PD 1-2 and PD 1-3; and WHEREAS, Upon the passage of Ordinance 691, Ordinance 202 was not repealed; and WHEREAS, on June 15, 2015, The Town Council of the Town of Westlake, Texas approved Ordinance 751, which amended Ordinance 202 by approving a comprehensive site plan amendment; and Ordinance 903 Page 1 of 3 WHEREAS, on January 25, 2016, The Town Council of the Town of Westlake, Texas approved Ordinance 767, which amended certain PD 1-1 development regulations and amended Ordinance 691; and WHEREAS, on March 28, 2016, The Town Council of the Town of Westlake, Texas approved Ordinance 774, which further amended certain PD1-1 development regulations and amended Ordinance 691; and WHEREAS, on August 27, 2018, The Town Council of the Town of Westlake, Texas approved Ordinance 862, which amended Ordinance 202 by repealing Ordinance 529; and WHEREAS, Ordinance 691 and Ordinance 202 serve to regulate the PD1-1 zoning district as amended; and WHEREAS, on September 24, 2018, The Town Council of the Town of Westlake, Texas approved Ordinance 865, which amended Ordinance 202 by approving a site plan amendment to construct additional surface parking on Lots 3 and 4, Block 2, Westlake/Southlake Park Addition Number One; and WHEREAS, on January 28, 2019, The Town Council of the Town of Westlake, Texas approved Ordinance 876, which amended Ordinance 865 by approving 35 previously omitted surface parking spaces subject to certain landscaping requirements; and WHEREAS, the property owner has submitted an application seeking to amend Ordinance 865 in order make changes and alterations to the existing small fountain plaza on Lot 4, Block 2, Westlake/Southlake Park Addition Number One as part of the improvements authorized by Ordinance 865; and WHEREAS, following provision of proper legal notice, including written notice to owners within the PD1-1 zoning district and within 200 feet of the subject property, published notice and posted notice in accordance with the Texas Open Meetings Act of public hearing, a public hearing was held on December 16, 2019,by the Town Council; and WHEREAS, upon the recommendation of the Planning and Zoning Commission on December 9, 2019, the Town Council of the Town of Westlake, Texas is of the opinion that it is in the best interests of the Town and its citizens that the amendment to Ordinance 865 be approved. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That the recitals set forth above are hereby incorporated herein, adopted by the Town and found to be true and correct. Ordinance 903 Page 2 of 3 SECTION 2: That Ordinance 865 of the Town of Westlake, Texas be amended in order to make changes and alterations to the existing small fountain plaza on Lot 4, Block 2, Westlake/Southlake Park Addition Number One subject to the following conditions: 1. All changes and alterations authorized by this Ordinance shall be in accordance with Exhibit "A". 2. All other provisions of Ordinance 865 and Ordinance 876 shall remain in full force and effect, except where amended herein. SECTION 3: Sections, paragraphs, sentences, phrases, clauses and words of this Ordinance are severable, and if any section, paragraph, sentence, phrase, clause or word in this Ordinance or application thereof to any person or circumstance is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this ordinance, and the Town Council hereby declares that it would have passed such remaining portions of this Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. SECTION 4: This Ordinance shall be cumulative of all other ordinances of the Town affecting the regulations of land and zoning and shall not repeal any of the provisions of those ordinances eXcept in those instances where the provisions of those Ordinances are in direct conflict with the provisions of this Ordinance. SECTION 5: It shall be unlawful for any person to violate any provision of this Ordinance, and any person violating or failing to comply with any provision hereof shall be fined, upon conviction, in an amount not more than Two Thousand Dollars ($2,000) and a separate offense shall be deemed committed each day during or on which a violation occurs or continues. SECTION 6: This ordinance shall take effect immediately from and after its passage as the law in such case provides. PASSED AND APPROVED ON THIS 16th DAY OF DECEMBER 2019. ATTEST: Laura Wheat, Mayor Tanya Morris, Assistant to the Town Secretary Amanda DeGan, Town Manager APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney Ordinance 903 Page 3 of 3 Westlake Town Council TYPE OF ACTION T x E i o w N o F WESTLAKE Regular Meeting - Action Item o i sr i N o r i v E s v o E s i c N Westlake Town Council Meeting Monday, December 16, 2019 ToP�c: Consider approval of an Ordinance amending and establishing a new Water and Wastewater Rate and Fee Schedule, and repealing Ordinance 815. STaFF CoNTaCT: Dianna Orender, Public Works Assistant Kory Kittrell, Public Works Superintendent Troy Meyer, Director of Facilities and Public Works Jarrod Greenwood, Assistant Town Manager Strategic Alignment ii � . , . ., ; . . � � - � i Exemplary Service & Governance - Fiscal Responsibility Fiscal Stewardship we set the standard by delivering Increase Financial unparalleled municipal and Capacity/Reserves educational services at the lowest cost. Time Line- Start Date: November 18, 2019 Completion Date: December 16,2019 Funding Amount: N/A Status - N/A Source-N/A Contract: No Forms: N/A EXECUTIVE SUMMARY (TNCLUDING APPLICABLE ORGANIZATIONAL HISTORY) The proposed change in rates will be the first increase since the current utility rates were adopted at the January 23, 2017 regular Town Council meeting. During the November 18, 2019 regular Town Council meeting, staff present information from the utility rate study performed this summer. Staff recommended maintaining the current residential and commercial water rates, while increasing residential and commercial wastewater rates as Page 1 of 2 follows: Proposed Base Proposed Volume Rate Increase Rate Increase Residential 5% 7.2% $0.50 Commercial 5% 12.7% ($1.00 The average residential wastewater customer would see an increase of approximately $10.00, a 6% increase. The average commercial wastewater customer would see an increase of approximately$233.00, an 11% increase. This rate study was performed by Mrs. Carolyn Marshall and provides a comprehensive review of historical and projected water/sewer consumption and revenues, capital assets, depreciation, operation and maintenance expenses, and debt. Key drivers of the proposed rates include any increase in the number of customers, the loan repayment from TeXas Water Development Board for the Phase 2 Fort Worth water line project, City of Southlake sanitary sewer payment increase, and TRA wholesale rate alignment. • On October 2, 2018 Town Council approved a $2.1M loan from the Texas Water Development Board to pay for the City of Fort Worth PH 2 waterline project. Annual bond payments will be approximately$150,000 through 2038. • Part of the Town's sanitary sewer effluent goes directly to TRA and we pay TRA for the metered flows. The remaining sanitary effluent goes to the N-1 sanitary sewer line and we pay the City of Southlake directly for the metered flows through N-1 sewer line. The City of Southlake incorrectly(under)billed until FY 18/19. We now have a full year of invoices from Southlake, reflecting the true cost for sewer and its impact on sewer rates. When Council adopted the current rates in January 2017 (Ord 815)the average residential charges increased approximately 8.5% ($24.00) for water, and 14% ($20.00) for wastewater. The average commercial charges increased approximately 8.5% ($124.00) for water, and 14% ($208.00) for wastewater. RECOMMENDATION Staff recommends adoption of the proposed Ordinance. ATTACHMENTS Ordinance with rate table Page 2 of 2 TOWN OF WESTLAKE ORDINANCE NO. 904 AN ORDINANCE OF THE TOWN OF WESTLAKE AMENDING AND ESTABLISHING A NEW WATER AND WASTEWATER RATE AND FEE SCHEDULE; REPEALING ORDINANCE 815 IN ITS ENTIRETY; PROVIDING A PENALTY; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Town Council of the Town of Westlake finds the provision of water and wastewater services throughout the Town of Westlake, Texas, (the "Town") is of vital importance to the health, safety and welfare of the citizens of the Town; and WHEREAS, the Town Council of the Town of Westlake finds the proposed Water and Wastewater rate and fee schedule provides sufficient recovery of cost of services while maintaining an appropriate fund reserve balance in accordance with the Town's adopted Financial Policy; and WHEREAS, the Town Council repeals Ordinance 815 in its entirety to consolidate the Water and Wastewater rate and fee schedule; and WHEREAS, upon the recommendation of staff, the Town Council of the Town of Westlake, Texas, is of the opinion that it is in the best interests of the Town and its citizens that the proposed Water and Wastewater rates should be approved and adopted. NOW,THEREFORE,BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That all matters stated in the preamble are found to be true and correct and are incorporated herein as if copied in their entirety. SECTION 2: That the Town Council does hereby approve the Water and Wastewater rate and tap fee schedule as shown on Exhibit "A"hereto, which said eXhibit is hereby incorporated in its entirety as if fully set forth. SECTION 3: That all provisions of this ordinance shall remain in full force and effect. SECTION 4: That this Ordinance shall be cumulative of all other Town Ordinances and all other provisions of other Ordinances adopted by the Town which are inconsistent with the terms or provisions of this Ordinance are hereby repealed. Ordinance 904 Page 1 of 4 SECTION 5: That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Code of Ordinances of the Town of Westlake, and upon conviction shall be punishable by a fine not to exceed the sum of five hundred dollars ($500.00) for each offense. Each day that a violation is permitted to eXist shall constitute a separate offense. SECTION 6: It is hereby declared to be the intention of the Town Council of the Town of Westlake, Texas, that sections,paragraphs, clauses and phrases of this Ordinance are severable, and if any phrase, clause, sentence,paragraph or section of this Ordinance shall be declared legally invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such legal invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this Ordinance since the same would have been enacted by the Town Council of the Town of Westlake without the incorporation in this Ordinance of any such legally invalid or unconstitutional,phrase, sentence,paragraph or section. SECTION 7: This ordinance shall take effect January 1, 2020. PASSED AND APPROVED ON THIS 16TH DAY OF DECEMBER 2019. ATTEST: Laura Wheat, Mayor Tanya Morris, Assistant to the Town Secretary Amanda DeGan, Town Manager APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney Ordinance 904 Page 2 of 4 Exhibit A Base Service Charges Residential Commercial Meter Size Water Sewer Water Sewer 3/4" $50.40 $40.95 $54.60 $48.30 1" $84.17 $75.60 $91.18 $90.30 1 1/2" $167.83 $13 8.60 $181.82 $165.90 2" $268.63 $219.45 $291.02 $263.55 3" $588.17 $473.55 $637.18 $568.05 4" $1,058.40 $808.50 $1,146.60 $970.20 6" $1,735.65 $1,674.75 $4,045.65 $1,859.55 8" $2,523.15 $2425.50 $5,085.15 $2,679.60 Volume Charge Rate per 1,000 gallons Residential Commercial Volume allons Water Sewer Water Sewer 0 - 2,000 $4.11 $0.00 $4.53 $8.85 2,001 - 20,000 $4.11 $7.35 $4.53 $8.85 20,001 - 40,000 $5.39 $7.35 $5.93 $8.85 40,001 - 400,000 $6.65 $7.35 $7.32 $8.85 over 400,000 $8.60 $7.35 $9.46 $8.85 Ordinance 904 Page 3 of 4 Deposits Residential Commercial Meter Size Water Sewer Water Sewer 3/4" $90 $60 $75 $60 1" $150 $100 $100 $100 11/2" $300 $200 $250 $200 2" $480 $320 $500 $320 3" $1,050 $700 $1,000 $700 4" $1,800 $1,200 $2,500 $1,200 6" $3,750 $2,500 $3,500 $2,500 8" $5,400 $3,600 $5,000 $3,600 Tap Fees Minimum Service Water Connection Ta Fee** Meter set on Existing Street Meter Size Service Line Ta Fee Cut/Bore 3/4" $600 $3,500 $2,500 1" $650 $3,500 $2,500 11/2" $875 $3,500 $2,500 2" Disc $1,100 $3,500 $2,500 Minimum Service Sewer Connection Ta Fee** Existing Street De th Service Line Ta Fee Cut/Bore 0 - 6 feet $375 $3,000 $3,000 6 - 12 feet $375 $3,000 $3,000 12 - 18 feet $375 $3,000 $3,000 ** Service Tap fees for connection installed by Town will be actual cost to Town lus 10%. Does not include City of�Fort Worth water or other impact fees. Ordinance 904 Page 4 of 4 Town Cou nci I Item # 6 — Executive Session EXECUTIVE SESSION The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Entrada - Front 44 b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Cause No. 236-304811-18 - Builder Recovery Services, LLC v The Town of Westlake c. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: - Town Manager evaluation d. Section 551.071(2) — Consultation with City Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation Concerning the Design Engineering and Construction of the West Side Pump Station and the Dove Road Waterline. e. Section 552.072 Deliberation Regarding the purchase, sale, lease, or exchange of real property regarding Highway 114 easements at Lot iRi-1, Block 2 of the Westlake/Southlake Park Addition No. 1 to the Town of Westlake in Tarrant County, Texas. Town Cou nci I Item # 7 — Reconvene Council Meeting Town Cou nci I Item #8 — Necessary Action NECESSARY ACTION The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Entrada - Front 44 b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Cause No. 236-304811-18 - Builder Recovery Services, LLC v The Town of Westlake c. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: - Town Manager evaluation d. Section 551.071(2) — Consultation with City Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation Concerning the Design Engineering and Construction of the West Side Pump Station and the Dove Road Waterline. e. Section 552.072 Deliberation Regarding the purchase, sale, lease, or exchange of real property regarding Highway 114 easements at Lot 1R1-1, Block 2 of the Westlake/Southlake Park Addition No. 1 to the Town of Westlake in Tarrant County, Texas. Town Cou nci I Item # 9 — Future Agenda Items FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under "Future Agenda Item Requests", an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item's relationship to the Council's strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. None Town Cou nci I Item # 10 — Adjournment Regular Session