HomeMy WebLinkAboutRes 08-08 Approving an Amendment to the Joint Engineering Services Contract with Graham AssociatesTOWN OF WESTLAKE
RESOLUTION NO. 08-08
APPROVING AN AMENDMENT TO THE JOINT ENGINEERING SERVICES
CONTRACT WITH GRAHAM ASSOCIATES INC. AND THE CITY OF
FELLER, CITY OF SOUTHLAKE, AND TOWN OF WESTLAKE FOR
ENGINEERING AND DESIGN SERVICES REGARDING THE FM 1938
EXPANSION PROJECT.
WHEREAS, in March of 2001, the Cities of Southlake and Keller, and the
Town of Westlake entered into a contract agreement for engineering services with
Graham Associates, Inc. for the design of the thoroughfare and preparation of right-of-
way (ROW) documents for the extension of F.M. 1938 along the route of Randol Mill
Road and Precinct Line Road from F.M. 1709 to S.H. 114; and,
WHEREAS, Graham Associates, Inc. has incurred and will incur additional
engineering costs on this project due to splitting the project into two phases, additional
requirements on the Environmental Assessment Study by the Texas Department of
Transportation (TXDOT), subsurface utility engineering investigation/plans required by
TXDOT, some offsite drainage problems with Phase I, and some unforeseen additional
ROW research and strip map revisions, and,
WHEREAS, the additional funds needed to cover the Phase 1 engineering fee
increase is $331,492; and,
WHEREAS, all three cities have reviewed the requested Phase I engineering fee
increase and found it reasonable; and,
WHEREAS, Tarrant County Commissioner's Court has offered a not -to -exceed
amount of $1,000,000 to the three cities for their use to cover these project engineering
and ROW costs; and,
WHEREAS, the allocation of $331,492 be funded from funds provided by
Tarrant County as outlined in a Second Amendment to an existing Interlocal Agreement
and budgeted therefore.
WHEREAS, the Board of Aldermen has deemed it necessary and in the best
interest, health, and welfare of the citizens of Westlake and the region to move forward
with this project;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF
THE TOWN OF WESTLAKE:
SECTION 1. That the above findings are hereby found to be true and correct are
incorporated herein in their entirety.
SECTION 2. That the Board of Aldermen of the Town of Westlake hereby
approves the amendment to the joint engineering services contract with Graham
Associates, Inc. and the City of Keller, City of Southlake and the Town of Westlake, as
attached Exhibit "A", for the engineering and design services regarding the FM 1938
expansion project; and further authorizes the Town Manager to execute all contract
documents relating thereto.
SECTION 3. That this Resolution shall become effective upon the date of its
passage.
PASSED AND APPROVED ON THIS 11TH DAY OF FEBRUARY 2008.
ATTEST:
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kimutter,"��Town Secretary
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APPROVED AS TO FORM:
Scott Bradley, Mayor
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THE STATE OF TEXAS §
COUNTY OF TARRANT §
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KNOW ALL BY THESE PRESENTS
AMENDMENT NO. 1 TO THE JOINT ENGINEERING SERVICES CONTRACT
This Amendment No. 1 to the Joint Engineering Services Contract is entered
into this I I day of inc 2008, by and between the Town of
Westlake, acting through its governing ody, the Westlake Board of Aldermen,
the City of Southlake, acting through its governing body, the Southlake City
Council, and the City of Keller, acting through its governing body, the Keller City
Council, Tarrant County, Texas, municipal corporations, hereinafter referred to
collectively as the "CITIES", and Graham Associates, Inc., hereinafter referred to
as the "ENGINEER", witnesseth:
WHEREAS, on March 12, 2001, the CITIES entered into a joint contract
(hereinafter referred to as the "CONTRACT") with the ENGINEER memorializing
the parties' obligations and responsibilities regarding design/engineering and
right-of-way documents for extension and improvement of F.M. 1938 (Randol Mill
Road I Precinct Line Road) from S.H. 114 to F.M. 1709 (Southlake Boulevard)
(hereinafter referred to as the "PROJECT"); and
WHEREAS, the CITIES entered into an Interlocal Agreement with Tarrant
County and Denton County on March 5, 2002 regarding right-of-way acquisition
for this PROJECT; and
WHEREAS, the CITIES amended the Interlocal Agreement with the
Counties on October 24, 2005 to include a contribution from Tarrant County of
$150,000.00 toward preliminary engineering and survey work for the PROJECT;
and
WHEREAS, the CITIES are amending the Interlocal Agreement again to
allow for an additional contribution from Tarrant County of up to $1,000,000.00
for Environmental Analysis Study, Subsurface Utility Engineering Study, and
Engineering Design Fees for the PROJECT to help assure construction will start
as soon as possible; and
WHEREAS, among other things, the CONTRACT set forth how the
CITIES would share the costs of the PROJECT; and
WHEREAS, additional costs have and will be incurred by the ENGINEER
in order to satisfy the Texas Department of Transportation (TXDOT) and the
Federal Highway Administration's (FHWA) requirements.
NOW THEREFORE, for and in consideration of the mutual covenants and
agreements contained in the original CONTRACT and as contained herein, and
KI Sutter, City Secretary
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BY: 74
;Joe Heniq
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Printed -or Typed 'Name
Town Manager
Printed or Typed Title
APPROVED AS TO FORM:
L. Stanton A orney
BY:
CITY OF SOUTHLAKE TEXAS:
BY
Lori Payne, City ecretary,'
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Andy Wambsganss
Printed or Typed Name
Mayor
Printed or Typed Title
APPROVED? TO ORM:
Tim S Ila, Ci Att
BY:
CITY OF KELLER, TEXAS:
Dan O'Leary
Printed or Typed Name
City Manager
Printed or Typed Title
APPROVED AS TO FORM:
L. Stanton ry'City,-Attorney
BY: r