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HomeMy WebLinkAboutRes 08-02 Authorizing an Agreement with Night Line JanitorialTOWN OF WESTLAKE RESOLUTION NO. 08-02 A RESOLUTION OF THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING AN AGREEMENT AND RELATED CHANGE ORDER WITH NIGHT LINE JANITORIAL SERVICES, INC. FOR JANITORIAL SERVICES AT THE WESTLAKE CIVIC CAMPUS. WHEREAS, the Board of Aldermen fords that the janitorial maintenance of the Civic Campus and related janitorial services will benefit the public; and WHEREAS, the Board of Aldermen finds that the procedures and requirements set forth in the Texas Local Government Code regarding competitive bidding requirements for the janitorial maintenance were appropriately followed; and WHEREAS, the Board of Aldermen finds that the contract from Night Line Janitorial Services, Inc. will provide all necessary labor and material supplies for the cleaning of all buildings, with day porter services, at the Westlake Civic Campus and is sufficient to meet the public need; and WHEREAS, the janitorial services costs have been included in the adopted 2007/2008 Academy budget. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1. The above findings are hereby found to be true and correct and are incorporated herein in its entirety. SECTION 2. The Board of Aldermen of the Town of Westlake, Texas, hereby approves the contract with Night Line Janitorial Services, Inc relating to janitorial services at the Westlake Civic Campus, attached hereto as Exhibit "A"; and further authorizes the Town Manager to execute this agreement and any related change orders resulting from the day porter charges, not to exceed $25,000, on behalf of the Town of Westlake, Texas. PASSED AND APPROVED ON THIS 14th DAY OF JANUARY 2008. ATTES Ki Sutter, TRMC, Town Secretary APPRO SO tanton L , oAttorney Janitorial serveie at the Civil Campus WESTLAKE ACADEMY FROM TOWN OF WESTLAKE November 12th, 2007 TOWN OF WESTLAKE SCOTT BRADLEY MAYOR DON REDDING LARRY CORSON PETE STEGER Town of Westlake 3 Village Circle Suite 202 Westlake, Tx. 76262 Phone 817-430-0941 Fax 817-430-1812 APRIL GALLAGHER BOB TIMMERMAN NOTICE TO BIDDERS Sealed proposals addressed to the Town of Westlake for Janitorial services of: JANITORIAL SERVCIE AT THE CIVIL CAMPUS WESTLAKE ACADEMY FROM TOWN OF WESTLAKE ALL COMPLETE BID PACKAGES MUST BE DELIVERED AND RECEIVED BY Each bidder shall identify his sealed Proposal by typing on the outside of the envelope TOWN OF WESTLAKE ATTN: Debbie Piper - Finance Director 3 Village Cirle Suite 202, Westlake, Texas 76262 NO LATER THAN 10:00 A.M. (C.S.T.) ON THE 6TH DAY OF DECEMBER 2007, OR THEY WILL BE DEEMED AUTOMATICALLY REJECTED." All responses and requests for clarification/information shall be addressed in writing to the Town Director Facilities at the above address. Or email tmeyer@westlake-tx.org Respondents may also fax questions/comments to: (817) 430-1812 Attention: Troy J. Meyer A pre-bid conference we be held at 10:00 a.m. Friday, November 16th, 2007 in the town council chamber at 2600 J.T. Ottinger Rd. Westlake, Tx. 76262. All prospective bidders are required to have a reprehensive from your firm attend this pre-bid conference. The Bid Opening will be held on at 9:30 A.M. Friday, December 7th in the town council chamber at 2600 J.T. Ottinger Rd. Westlake, Tx. 76262. Specifications will be furnished without charge to any contractor desiring to submit a bid for this service, and will be available on Tuesday, November 13th through Thursday, December 6th from 9am to 4pm Monday - Friday in person at the Town Hall, 3 Village Circle suite 202, Westlake, Texas 76262. Please see Jaymi Ford. The Town of Westlake reserves the right to reject any or all bids, and to waive any formalities. The Town of Westlake is committed to the ideals of equal opportunity, and strongly encourages participation by HUB/MBE/WBE business enterprises. 8.1 PROJECT SCOPE TOWN OF WESTLAKE CLEANING CONTRACT General: The Westlake Academy opened in 2003 with grades 1St through 66h and has added a grade each year following until it reaches the 12th grade. The campus includes three stand alone buildings which include 29 classrooms, administration offices, restrooms, library, breakout area, performance hall, dining and kitchen area locker rooms and gym for a total of 53,000 square feet. The academy interior includes wood, VCT, carpet and tile flooring. The hallways are lined with wooden lockers and carpet flooring. The town will add a 13,400 sq. ft. Performing Arts and Science Center scheduled to open in the spring of 2009. The new building will include a black box theater, art room, science labs and office space. Contract: The Town will use its standard bidding procedures to select the contractor. The Town's designated Project Manager will be Mr. Troy Meyer, Director of Facilities (817-490-5735). Contractor insurance coverage limits will be set by the Town. Timetable: The contact is to be awarded by December 2007. Bidding will occur in November 2007, with a start date of Jan 1St. Basic Schedule of Services Offices, Lobby, Library, Teacher lounges and Hallways 1. Desks, file cabinets, counters, partitions, book shelves and other office furniture and equipment will be dusted each service. 2. Carpets will be vacuumed each service. 3. Wooden surface floors will be dust mopped each service and damp mopped as needed. 4. Hard surface floors will be mopped each service. 5. Waste receptacles will be emptied each service and lined when needed. 6. Glass top desks, glass doors and glass partitions will be cleaned each service. 7. Drinking fountains will be cleaned and sanitized each service. 8. Magazines in reception areas will be straightened and stacked each service. 9. Telephones will be cleaned and sanitized weekly. 10. Computer monitors will be lightly dusted each service. 11. Computer keyboards will remain untouched. 12. Cob webs will be removed as needed 13. AC/heating vents will be cleaned weekly 14. Microwave, refrigerator and sink will be cleaned each service 15. Refrigerator will be cleaned out over winter and summer breaks. 16. Metal and wooden door frames will be clean once a week. 17. Wooden chair railings dusted once a week. 18. Tops of lockers dusted twice a month. Class Rooms 1. Carpets will be vacuumed each service. 2. Windowsills, baseboards, pictures and wall plaques to be dusted weekly. Mini blinds and AC vents to be dusted twice a month. 3. Hard surface floors will be dust mopped or swept each service. 4. Hard surface floors will be damp mopped where needed each service. 5. Waste receptacles will be emptied each service and lined when needed. 6. Sinks will be cleaned each service. 7. Glass doors and will be cleaned each service. 8. Glass partitions will be cleaned once month. 9. Cobwebs will be removed as needed. 10. Town of Westlake agrees to pick up all chairs up before the cleaning crew arrives. 11. Sinks cleaned each service. Restrooms 1. Waste receptacles will be emptied each service and washed as needed. 2. Mirror, soap dispensers, washbasins and plumbing fixtures will be cleaned each service. 3. Urinals and toilets will be cleaned each service using detergent -disinfectant. When necessary an emulsion bowl cleaner will be used. 4. Soap, towel and tissue dispensers will be filled each service. 5. Restroom floors will be mopped each service with detergent -disinfectant. 6. Dividing partitions will be cleaned each service with disinfectant and washed as needed. 7. Walls and doors will be cleaned each service removing handprints and smudges. Kitchen/Cafeteria 1. Swept and mopped dining area, service area, prep area, bathroom and storage area each service with detergent -disinfectant. 2. Swept and mopped under all equipment once a week. 3. The tops, fronts, and sides of counters will be cleaned and sanitized each service. 4. Sinks will be polished weekly. 5. Exterior of refrigerator and milk cooler, ice machines and ovens will be cleaned each service. 6. Dust wooden chair rails once a week 7. Clean inside windows and doors. 8. Waste receptacle will be emptied daily and washed twice a month. 9. Center edge of folder tables cleaned once a week. 10. Swept service hallway. Tile Floors 1. Tile floors will be dust mopped and damp mopped each service. ,2. Stripping and re -waxing the floors will be done upon request depending on condition of tile. 3. Only top quality U.L. approved materials will be used and the correct product will be applied to each type of floor surface. Exterior of building 1. Wall mounted exterior lighting fixtures cleaned twice a month (total of 6) 2.- Outdoor trash can emptied once a week. (total of 2) 3: Door mats swept and cleaned once a week or as needed. 4. Metal handrails cleaned once a week. 5. Pick up trash around dumpster as needed. Gym 1. Waste receptacles will be emptied each service and washed as needed. 2. Mirror, soap dispensers, washbasins and plumbing fixtures will be cleaned each service. 3. Urinals, toilets and showers will be cleaned each service using detergent -disinfectant. When necessary an emulsion bowl cleaner will be used. 4. Soap, towel and tissue dispensers will be filled each service. 5. Restroom floors will be mopped each service with detergent -disinfectant. 6. Dividing partitions will be cleaned each service with disinfectant and washed as needed. 7. Walls, doors and lockers will be cleaned each service removing handprints and smudges. 8. Gym floor will be dust mopped each service and damp mopped once a week. 9. Dust mop under bleachers twice a month. 10. Showers cleaned each service using detergent -disinfectant. December break and June August summer break cleaning schedule 1. All windows inside and out. 2. All wooden and metal lockers cleaned inside and out. 3. Dining hall trash cans washed out and disinfected. 4. Machine scrub title floors. 5. Strip/Wax VCT flooring. 6. Machine clean carpet. Cleaning crew would start at 4pm and complete basic schedule of services. Total annual cost of services $50,388.00 eighty eight dollars For a sum of Fifty thousand &three hundred & Dollars and o0 Total monthly fees $ 4.199.00 cents For a sum of Four thousand. one hundred ninety Dollars and 00 cents The above price includes December break, Juneland August Summer brake cleaning schedule. The above price also includes power wash around the dumpster. 8.2 Option two One staff member would start at f pm Scope of work would include complete basic schedule of services and following, 1. Set-up for small events. 2. Replace light bulbs. 3. Move desks and boxes when needed. 4. Picking up trash on campus grounds. 5. Removing balls and trash from gutters. 6. Assist in the dining hall during lunch hours. 7. Dust above nine feet. 8. Unstop sinks and toilet when needed. 9. Clean up floors after student get illness. Total annual cost $ 15,588.00 For a sum of Fifteen thousand, five hundred Dollars and 00 eighty eight Total monthly cost $ 1,299.00 cents For a sum of one thousand two hundred ninety Dollars and oo cents nine The town of Westlake will provide the following: 1. One set of card keys and keys 2. Trash cans for cleaning staff 3. Dumpsters 4. Recycling containers Contractor will provide the following: 1. All cleaning solution. 2. MSDS sheet log. 3. Check list in each cleaning closet of when each area is cleaned and by whom. 4. All tools including but not limited to: mops, brooms, vacuum cleaners, cleaning brushes and scrubbing equipment. January 7, 2048 ]Dear Mr. Spey, NIGHT LINE JANITORIAL SERVICES, INC. Thea are 7 reasons.......... Why you should choose Night Line Janitorial Services Inc. as your janitorial service provider 2636 Walnut Till Lane Suite # 265 Dallas, TX 752.29 972-774-0533 As per our telephone conversation, price for 1 day pores to clean 3 hours a day, 5 days per weep from l pm to 4 pm for 10 months priced at $ 8,820. 00 per year. Westlake Academy will provide the dates. Please review the information and feel free to contact me either at my cell phone 972-342-6988 or my office number 972-774-0533. look forward to hearing from you. Sincerely, Rai Chopra Night Line Janitorial Serviees Ira P.D. BOX 5425.26 0 DALLAS, TEXAS 75354 * (972) 774-0533 • PAX (972) 774-0535 Z0/T0 39VcJ VD3ClINVf 3NI-1 iHDIN 9690t1LLZL6 90:bT 8002/L0/T0 8.3 Optional Service The following will be serviced on an as needed basis and the Town of Westlake may use other contractors or staff to complete the work following: 1. Washing of all windows inside and out This is included in the contract. Per window $ 00 Total Cost $ on For a sum of 00 Dollars and cents .2. Windows inside and out above ten feet Night Line does not privde this service. Per window $ Total Cost $ For a sum of Dollars and cents 3. Machine scrub tile floors This service is included in the price quoted. Per sq ft cost $ 17o, per s q . f t . Total Cost $ For a sum of Dollars and cents 4. Strip/Wax VCT flooring This service is included in the price quoted. Per sq ft cost $ .25� per sq. ft. Total Cost $ For a sum of Dollars and cents 5. Machine cleaning of carpet This service is included in the price quoted. Per sq ft $ .15�, per sq. ft. Total Cost $ For a sum of Dollars and cents 6. After hours and weekend cleaning Hourly rate $ 15.00/hr 7. During and after events Hourly rate $ 15.00 /-hr-- hr8. 8. Power wash outside of buildings Hourly rate $ 25.00/hr Contractor will provide the town a price list of all paper and cleaning products. The Town reserves the right to use an outside supplier for all materials and supplies needed for this agreement. 8.4 INSTRUCTIONS I. WORK TO BE DONE The Westlake Academy opened in 2003 with grades 151 through 6'h and has added a grade each year following, until the 12a' grade. The campus includes three stand alone buildings which include 29 classrooms, administration offices, restrooms, library, breakout area, performance hall, dinning and kitchen area, locker rooms and gym for a total of 53,000 square feet. The academy interior includes wood, VCT, carpet and tile flooring. The hallways are lined with wooden lockers and carpet flooring. The town will add a 13,400 sq. ft. Performing Arts and Science Center, scheduled to open in the Spring of 2009. The new building will include a black box, art room, science labs and office space. Contract: The Town will use its standard bidding procedures to select the contractor. The Town's designated Project Manager will be Mr. Troy Meyer, Director of Facilities (817-490- 5735). Contractor's insurance coverage limits will be set by the Town. Timetable: The contact is to be awarded by December 2007. Bidding will occur in November 2007, with a start date of Jan 151 2. PREPARATION AND SUBMISSION OF PROPOSAL In the bid proposal, the bidder shall fill in the blanks for the "Optional Services " and the "Total Amount." 3. INTERPRETATION OF QUOTED PRICES In case of difference between the written words and any figure in a proposal, the amount stated in writing will be considered as the bid. The contract method will be unit pricing based on actual quantities of work installed. 4. DISCREPANCIES IN BIDS In case of lack of clarity of a proposal, the owner will adopt the most advantageous construction thereof or reject the bid. 5. UNBALANCED BIDS Unreasonable or unbalanced unit prices will be cause for rejection of any bids. 6. INTERPRETATION OF SPECIFICATIONS Any questions as to the meaning of any specifications will be answered by addendum which will be sent to all who have been furnished with service agreement. 7. LOCAL LABOR The Contractor, in so far as is practicable, will be expected to give preference to employment of local citizens. S. MATERIALS FURNISHED BY CONTRACTOR The Contractor shall furnish all materials, regardless of their nature except as noted in this agreement. 9. MANUFACTURERS MSDS The Contractor shall furnish, MSDS for each of the products used to fulfill the service required in this agreement. A copy most be kept in one cleaning closet and a second copy goes to the town. 10. LABOR CLASSIFICATION AND MINIMUM WAGE SCALE Attention is called to the fact that a minimum scale of wages to be paid to employees engaged in the work under this contract does not release the contractor from compliance with any state wage law that may be applicable. The contractor shall abide by the wage and hour laws of the state and must not pay less than the rates prescribed. 13. TIME ALLOWED FOR AGREEMENT TO START The contractor shall commence work in not more than 30 calendar days after the work order has been issued. Work on the project shall start on January ? 2008 . 14. SPECIAL INFORMATION - SALES TAX The owner qualifies as an exempt agency as defined by the statutes of the State of Texas . The Contractor shall comply with all statutes and rulings of the State Comptroller. 15. INSURANCE The Contractor shall furnish and maintain during the life of the contract adequate Worker's Compensation and Commercial General Liability (Public) Insurance in such amounts as follows: Type of Insurance Amount 1. Workerman's Compensation As set forth in the Worker's Compensation Act. 2. Commercial General Each Occurrence $500,000 Liability (Public) General Aggregate 51,000,000 Products Comp/Ops Agg. $1,000,000 The Town of Westlake shall be named as an additional insured on the Commercial General Liability (Public) Insurance Policy furnished by the Contractor. Each insurance policy shall contain a provision requiring that thirty (30) days prior to expiration, cancellation, non -renewal or any material change in coverage, a notice thereof shall be given by certified mail to the Town of Westlake, 3 village circle suite 202, Westlake, Texas 76262. Companies issuing the insurance policies shall have no recourse against the Town for payment of any premiums or assessments for any deductibles which are at the sole responsibility and risk of the Contractor. Certificate of proof that the insurance is in force shall be furnished to the Town. The coverage's provided herein shall be primary and noncontributory with any other insurance maintained by the Town of Westlake, Texas, for its benefit, including self insurance. In the event any insurance policy shown on the Certificate of Insurance has an expiration date that is prior to the completion and final acceptance of the service agreement by the Town of Westlake, the Contractor shall furnish the Town proof of identical continued coverage no later than ten (10) days prior to the expiration date shown on the Certificate of Insurance. The Contractor shall not commence work on any Contract in the Town of Westlake until the Contractor has obtained all the insurance required under this paragraph and such insurance has been approved by the Town. I[BIDDERS INSTRUCTIONS (Must be signed by the Contractor) ATTENTION TO ALL BIDDERS: The Town of Westlake wishes to thank you in advance for bidding on this project. Please be aware of the following requirements for bidding Town of Westlake work. It is important that you read and understand these qualification factors in order to achieve a rapid and smooth completion of the process. All pertinent documents required by law and these instructions must be correctly completed. A successful completion of them, will not only benefit the Town of Westlake, but also you as the contractor, because among other things, the money reserved for the project will be ready to be used in your project and prompt scheduled payment may be made without any further delays. If you are unable to comply with formal requirements or fail to exercise due diligence in completing the required contract forms, the contract may be awarded to the next lowest bidder for the reason time is of the essence in these projects. BASIC FORMS REQUIRED BY THE TOWN OF WESTLAKE THE FOLLOWING FORMS MUST BE COMPLETED BY THE CONTRACTOR AND IT'S INSURANCE COMPANY 1. Proposal (to be completed by the contractor) 2. Standard Form of Agreement (to be completed by the contractor) 3. Corporate Acknowledgment or Single Acknowledgment; or Partnership Acknowledgment NOTE: Which ever is applicable to the contractor, just one must be completed, and shall be notarized. 6. Power of Attorney or Certificate of Authority of Attorney(s) In -Fact (issued by the surety's company) 7. Town of Westlake Certificate of Insurance form (to be completed by the insurance company) 8. Indemnification by the Contractor (to be completed by the contractor) REMINDER: (a) All signatures must be originals. (b) Make sure the appropriate forms have been correctly notarized. INDEMNIFICATION BY CONTRACTOR Town shall not be liable or responsible for, and shall be saved and held harmless by Contractor from and against any and all suits, actions, losses, damages, claims, or liability of any character, type, or description, including all expenses of litigation, court costs, and attorney's fees for injury or death to any person, or injury to any property, received or sustained by any person or persons or property, arising out of, or occasioned by, directly or indirectly, the performance of Contractor under this agreement, including claims and damages arising in part from the negligence of Town, without; however, waiving any governmental immunity available to the Town under Texas law and without waiving any defenses of the parties under Texas law. The provisions of this indemnification are solely for the benefit of the parties hereto and not intended to create or grant any rights, contractual or otherwise, to any other person or entity. It is the expressed intent of the parties to this Agreement that the indemnity provided for in this section is an indemnity extended by Contractor to indemnify and protect Town from the consequences of Town's own negligence, provided, however, that the indemnity provided for in this section shall apply only when the negligent act of Town is a contributory cause of the resultant injury, death, or damage, and shall have no application when the negligent act of Town is the sole cause of the resultant injury, death, or damage, unmixed with the legal fault of another person or entity. Contractor further agrees to defend, at its own expense, and on behalf of Town and in the name of Town, any claim or litigation brought in connection with any such injury, death, or damage. The Contractor will secure and maintain Contractual Liability insurance to cover this indemnification agreement that will be primary and noncontributory as to any insurance maintained by the Town for its own benefit, including self-insurance. In addition, Contractor shall obtain and file with Town a Town of Westlake Certificate of Insurance evidencing the required coverage. Company Name (Contractor) Night Line Janitorial Service Signature Name (Please Print) _ Raj Cholara Title Inc 8.5 AGREEMENT BETWEEN TOWN AND CONTRACTOR THIS AGREEMENT is dated as of the 11`s day of February in the year 2008, by and between the Town of Westlake, Texas (hereinafter called OWNER) and , ,i�; J�.f- 1,i,7e, Jaitl7+ reed Sr, [: (hereinafter called CONTRACTOR). `J OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: Article 1. WORD. CONTRACTOR shall complete all service as specified or indicated in the Contract Documents. The Work is generally described as follows: JANITORIAL SER.VCIE AT THE CIVIL CAMPUS WESTLAKE ACADEMY TOWN OF WESTLAKE Article 2. CONTRACT TIME. 2.1. CONTRACTOR agrees to commence service Monday — Friday. Service may be performed on weekends, holidays, and summers which must be approved by the Town. Article 3. Employee back ground checks 3.1 CONTRACTOR must provide a completed information form on each employee and subcontractor before they are scheduled to provide services on the civic campus. The Town will perform all background checks. The Town reserves the right to reject any employee the right to work at the civic campus based on the result of its findings Article 4. CONTRACT PRICE. 4.1. OWNER shall pay CONTRACTOR for completion of the work on a monthly basis in accordance with the Contract Documents in current funds based on the basic schedule of services and Optional Services stated in the proposal. Article 5. PAYMENT PROCEDURES. 5.1 CONTRACTOR shall submit invoice for payment on service completed during the previous month on the first day of the month. CONTRACTOR shall present only one invoice for payment each month. Invoice for payment will be processed by OWNER shall make payment to CONTRACTOR within thirty (30) days of the date of the invoice. Article 6. INTEREST. 6.1 All moneys not paid when due shall bear interest at the maximum rate allowed by law at the place of the project. Article 7. CONTRACTOR'S REPRESENTIONS. 7.1 In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: 7.2 CONTRACTOR has familiarized itself with the nature and extent of the Contract Documents, work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance or famishing of the work. 7.3 CONTRACTOR binds itself to use such materials and so construct the work that it will remain in good repair and condition for and during the period of one (1) years agreement 7.4 To the fullest extent permitted by laws and Regulations, CONTRACTOR shall indemnify and hold harmless OWNER and their consultants, agents and employees from and against all claims, damages, losses and expenses, direct, indirect or consequential (including but not limited to fees and charges of management, staff, attorneys and other professionals and court and arbitration costs) arising out of or resulting from the performance of work, provided that any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting there from and (b ) is caused in whole or in part by any negligent act or omission of CONTRACTOR, and Subcontractor, any person or organization directly or indirectly employed by any of them to perform or furnish any of the work or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder or arises by or is imposed by Laws and Regulations regardless of the negligence of any such per - 7.5 In any and all claims against OWNER or any of their consultants, agents or employees by any employee of CONTRACTOR, any Subcontractor, any person or organization directly or indirectly employed by any of them to perform or furnish any of the work or anyone for whose acts any of them may be liable, the indemnification obligation under paragraph 7.3 shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for CONTRACTOR or any such Subcontractor or other person or organization under workers' or workmen's compensation acts, disability benefit acts or other employee benefit acts. Article 8. Contract Documents The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR concerning the work consist of the following: 8.1. Bid Proposal - Basic Schedule of services 8.2 Optional two Service 8.3 Optional service 8.4 Instructions 8.5 This Agreement There are no Contract Documents other than those listed above in this Article 8. Article 9. TERMINATION 9.1 Either OWNER or CONTRACTOR may terminate this Contract, with or without cause, by giving the other thirty (30) days written notice. Article 10. MISCELLANEOUS. 10.1. No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound, and specifically but without limitation moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 10.2.OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect of all covenants, agreements and obligations contained in the Contract Documents. IN WITLESS WHEREOF, OWNER and CONTRACTOR have signed three copies of the Agreement. Three counterparts have been delivered to OWNER, and one counterpart each has been delivered to CONTRACTOR. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR on their behalf. This agreement will be effective on theJ day of 088. OWNER: Town of Westlake, Texas By: By: Joe Hennig, Interim Town Man e CONTRACTOR: Dight Line Janitorial Services Inc. Raj / Chopr-a ATTEST: Kim Sutter, Town Secretary Address for giving notices: Address for giving notices: 3 Village Circle Suite 202 P.O. Box 542526 Westlake, Texas 76262 Dallas, TX 75354 List name of person to whose attention notices are to be sent: Raj Chopra (If CONTRACTOR is a Corporation, attach evidence of authority to sign. ) 8.6 PROJECT SCOPE JANITORIAL SERVCIE AT THE CIVIL CAMPUS WESTLAKE ACADEMY The Westlake Academy opened in 2003 with grades 1" through 6h and has added a grade each year following, until the 12`h grade. The campus includes three stand alone buildings which include 29 classrooms, administration offices, restrooms, library, breakout area, performance hall, dinning and kitchen area, locker rooms and gym for a total of 53,000 square feet. The academy interior includes wood, VCT, carpet and tile flooring. The hallways are lined with wooden lockers and carpet flooring. The town will add a 13,400 sq. ft. Performing Arts and Science Center, scheduled to open in the Spring of 2009. The new building will include a black box, art room, science labs and office space. Contract: The Town will use its standard bidding procedures to select the contractor. The Town's designated Project Manager will be Mr. Troy Meyer, Director of Facilities (817-490- 5735). Contractor's insurance coverage limits will be set by the Town. Timetable: The contact is to be awarded by December 2007. Bidding will occur in November 2007, with a start date of Jan 0. Specific: 1. Contractor will update and provide Town with MSDS on all products used on campus. 2. Three card keys and keys will be issued to the contractor, If cards or keys are lost, the contractor must pay the cost of replacement. 3. Contractor may not bring any unimproved workers or guests which include but are not limited to children, friends and family members on campus. 4. There is NO Smoking on school grounds. 5. Contractor will meet with the Town representative twice a month to review services or no a as needed. 6. Contractor may not bring person under the age of 18 years old on campus at anytime. NIGHT LINE JANITORIAL SERVICES, INC. SUPPLIES Night Line furnishes all cleaning equipment and chemicals needed to perform our duties. Specialty chemicals (chemicals which we do not normally use) are needed. Night Line provides paper goods and other janitorial supplies i.e. liners, hand soap sanitary napkin, deodorizer on an extra charge basis unless otherwise requested. Night Line also delivers the supplies to the customer on an as needed bases at S 6.50 trip charge. Below please find the list of supplies available for service. •«• Toilet paper Savoy 96 rolls $ 44.95 •«• Big Fold Towel $ 28.99 :• Jr. Jumbo Toilet paper 12 rolls $ 39.95 +«• Multifold Towels white 4000 sheets $ 23.50 •«• Center Pull Roll towel 4/Case $43.99 ❖ Kitchen roll towel box $ 34.50 +«• Brown Roll towel 4000 sheeets/cs $ 19.50 •«• Large Liners 250/case 40 gallons 40x48 dbl $ 31.50 •«• Medium Liner 500/case 30 gallons 30x37 dbl $ 29.50 ❖ Small Liner 1000/cs 10-20 gallons 24x24 $ 31.50 +«• Hand soap pink lotion 1 gallons $ 13.75 ❖ Sani-sac 500 bags/case $ 24.50 •«• Sani-sac dispensers 1 each $ 22.50 •«• Urinal screens 12 packs $ 25.50 •«• Air Freshener cans 12/cse $ 49.95 :+ Batteries C or D Size 12/ct $ 1.50 P.O. BOX 542526 0 DALLAS, TEXAS 75354 • (972) 774-0533 • FAX (972) 774-0535 ry %1- 1 1\ f ACORD CER TIMI,ATE OF LIABILITY PRODUCER (817) 783-3369 IN URAN E A=strong ltsuzance Agan THIS CERTIFICATE PO Box 426 ONEl LY ANI] CONFERSiS ISSUED qg q HOLDER, THIS i:RT fit NO RIP3iiTS Al TI=o rLrc ..r..-2_ GATE Dn,, INSURED Night Line Janitoria.1 6316 widl'on 7502d - Wes ve ins Co PAGE 01/02 DATE [MMjDDNyYy} OR THE PpLlCCEg OF' fNS{1fghiCE LiSTEQ BELOW HA1,IE BEEN ISSUED TQ THS liV5URE0 NAMED ABOVE REQU1REhhENT, TERM+ OR COhTaITION DF ANY CONTRA TWE INSURANCE AFFOR4Efi �r OR OTaIER OOCU>�Bd�ir BY TWE PflLPCIES OESPfR18EQ HEFtEIru IS AGGRE,~,ATE LiaVIITS 9WOWN MAY I^�4v1: BEEN REQUCEQ INSR ADD'L P4F: THE tyOCICY I'ERlOQ INdiCAt7. Nt7TWfTHSTARTQI�(C, ANY WHICH TTE WITH RESPECT Tf1 FfIS CERTIFICATE MaR4' SUBJECT TO ALL BY PAID CLAIMS. 7Yp1 CFINSCIRANCE POLICY a1; TSSuFA OR MAY PERTAIN, THE TERMS, EXCLUSIONS ANb CONbITICINS OF SucH POLICIES. NUMBER A GENERAL LtABIUTY 1455565 POLICY EFFE01NE POLICY EXPIRA7iON DATE w4fu y DATE MW GOMMEF}ClALGENERALLIR6ICITY LIIXIT9 DZ/03f1'074yfo/2o CLgIM3 MADE OGbUR EACH OCCUR ENCE s 1400040 PR G T(? RENTEO 8 Ea a eurrenca 4 S 0 D 0 U MED EXP A cno eraan a 5000 GEMLAGGREGATE LIMIT APPLIES PER: r PER9bNAL&AQy, URY y ,10DdaQ4 P0L1CY i LOC gENERRLA00RE( ;E A 3D4QOD0 AUTOLMMLE LIABILITY f PROD Cn, 0 PJC7P G a 2 oa 000 a f f ANY AUTO f % f g ALLOWNIEDAUTD$ 02258903— COMBINED SrNGLE LIMIT {Ee9eGdranl} 8 700DOa0 X SCHEOVLEDAUT08 08/15/2007 D8/�9f�00$ �1IIiEDAUTOB BODILY IN.IuRY {Pefporagn} g NON-OWNEDAUT08 BODILY INJURY {Per ecciaant) A ri GARAGE LIABILITY fi PROFEAiY QAMAt;E IFr+rscclDenk) A ANY ALi70 r f AUTO ONLY - EA ACCIDENT A f f EXCESWUNISRELLA LIABILITY OTHER THAN EA RCI~ g AUTO ONLY' OCCUR l,J CLAIMS MADE f r AGG H Dec ENCE 9 1]EbuCTIIdLE AGGREGATE RETI;NrON WIDRXERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PRCPRIEORlPARTNERSxaCUTWr: 4FFICERAMMSER EKCLUDED7 / / T I T -S TRH, ffM, dgtajDgunefar SPECIAL PROVISIONSbatow / r E.L. EACH AWDENT E / C OTHER Bus 4'ieaa 3Qrvicem E.L,01$EASE. EA EMPLOYEE s $46aa7g0 13Ci14 E. I',df@EASE•POLICYUNIT s 10/24/2007.10/24/2006 / r f / 100,004 DESCRIPTION OFOPERATIONSILOOATIQNWvEHicLr; JEXCLIJSIONSADDEpBYEN4r f Cov 'Lga provid9d £4X OR$EfYIENTi3PECI.a1_PROyIsgN$ jacx� Wsisl s6rvices only, CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THP: AB(me OESCRIDEO POLICIES BE CANCELLED rXPIRATbN 0"K THCAEOF, FARE THE iWE ISSLrINp INSURER WILL ENDEAVOR Tp MAIL- DAYS WRtTTfiN IIOTiOE TO THE C ERTIFICATE fIT]LFJER NAMED TO THE LEFT, BUT FAILURE TT) OO SO SHALL IMPOSE No dBLiGA7tON OR LIABILITY OF ANY KIND UPON INSUReR TNI; IT9 AGRNR R1 PRESENTATVEAL AUTW6RgEt) REPR Wil - :ORO 2S {200910$] INS025 {aice},ps ELECTRONIC LASER FORMS, INC.. (;gppj327-Q3d$ * AC0RD C0 RPGRATION 19—B ' PeSte 1 of � JRn 10 2007 1t2:�11fiM DIPS Enterprises, "enc. sI"i,-LI�.1mI. A PAGE 15/15 2147338185 p.I ACaRD CERTIFICATE OF LIABILITY INSURANCE DATA{MmDrr PRODUCER Blook® IrnLI-&L1pg 120 W. MVInin Straet, &AtB #210 TKIS CERiiI"ICATE IS 11119111 -LIED AS A MATTER OF INFO 1RMATiON ONLY ANI] CONFERg NO RICHTS UPOSI, THE M1 Klrney. Tx 75069 CERTIFICATE 11OLDII THIS C13RTFICATE 0M NOT All E=XTEND OR (972)5504732 E AFF p D 8Y TI- PO1J IErS 13EL44V INAFFORDING COVERAGE INSUREp Njgll{�illA Janitorial INSURER A. TPBvClerS iflded7lni CO, Of ConnBCtiCUi 6316 Widgeon Dr MURER s: Plano, TX 75024. su Rc: COVERAGES MC3eJFER E: INSURER F - ; OF TE AJ+7CE LISTED HAVE F A14 CONTRACT NY REQUIREMENT, ANY PRTAINHEI TER QFAIVY CONTRACTOR OTHER DdCUMEKT WfTN IWAY PERTAIN, THE ArID ONTA TO THE If LSUR�p �Ep A84VE FOR THE �4�GY PERPUII f IY41CAT%D, NOTwIT>^ISTI LADING — ANCE RDE f7EuPECTTO WHICH TH19 CERTIFICATE MAYBE 1TANIDI7I> ENSLRiANCE AFFORDED BY TFtE P'01.I{ME5 OE&CRIB[D HE RrIN 15 Bl.JEJEC7 TU ALL THE TERMS. E=LUSIONS POLICIM. A00RECATE LIMITS SHOWN MAY HAVE BEEN f EDUCEO 4R BY PAID CLAIUs. AND gpJyO(I'ICNg Qp r� .H E TYPE OF I"URANCE POLICY NUMBER P0LJCYEFF0;TIVB DATE IAfPD RMXy e)0;WATIQN �— GENERAL LU�ILITY 7,110 DATE M-01 WITS ❑ COWERCIAL GENMAL LWBILITY EACH OCCURR!I PNCE CLAlmswart ❑ OcGun E T REN PREhiiSES E ❑ MELS FJ(P (Any one Aaraon) ❑ PERSONAL & ADV INJURY OWL AGC-WGATE LIMIT APPU ES PER GENE=RAL AGGREGATE ❑ POLICY ❑ PROJECT ❑ LOC PROouC rS _ COMP/CSP AG© AUToa�IaerLE LbtE316r71r ❑ ANYAUTO ❑I--I ALL COWNI 5tnu3 I LIMIT' OWNED AUTOS ❑ V SCHEDULED AUTOS ❑ HREDAUT-06 BODILY IEV,)UI21 ❑ NON OWNEn Al FTnQ Par eraoa) VARAGE LIABILITY ❑ ❑ ANYALFTO O(CESS UABILITY ❑ ❑ OCCUR ❑ MAN& MADE ❑ OI II E ❑ IimssiTioN Z w1=Kt1-IJA5UTY Lig 268.3 403MPRIETOR/ PARTNER / EXECUTWEER/MEIrlBER EXCLt�DED? dtsenbe radarAL S KA— A OF OPERATIONS f CERTIFICATE HOLDER FI BODILY WURY (PGr WdTdedr Pf OFPJ- lYDAMAC;E AUTO ONLY- EA ACCIDF�4 OTHER THAN FA AC AuTOONLY: �G TACH OCCURRENCE AGGREQATF- 01/22!07 1 01/22103 EL.EACHACCIDZT 1 F� t) S 4Sg - FA E=Mp-DYEE EL- DZEASE - P+7LICY t_W 9i 1 (t OR I+ANCELLATraN S,HDULD ANY OF T"S ABOVE DEBCRiHED POLICIES BE OMCF-LLED BEFORE "PIRATION DATE THEREOF' 'MR IWIJIN G IMMUFMR MLL r DCAVO1i TO BAIL THE DAYS WRITTE$1 NOTICE To TWE CEATIF)CATE HOLDER IIAAAED TO THE LEFT, BUT FAILURE TO D900trSHALL i"POV E NO GRLMATION OR LE &ny 4F ANY KIND 41PpN TF1 REsa, PEs EfVT>i OR RE auTfloR®.o n PfxE89d'fATN88. N AqFJk)WAL SERVICES, INC. Sungard (2 locations) Mr. Allen Faires 3001 Red Hawk Dr. 972-232-3142 Grand Prairie, TX 75052 Christ United Methodist Church Mr. Gerald Blase 2807 Valwood Rd. 972-247-6136 Farmers Branch, TX 75234 Sterigenics Ms. Kelly Smircic 1302 Ave. T. 972-602-9430 Grand Prairie, TX 75050 Southwest Construction Co. Mr. Mike Delano 11430 Newkirk 214-879-9948 Dallas, TX 75229 Baylor Healthcare Systems Mr. Tim Michalek 773 S. Mac Arthur 214-820-6648 Coppell, TX P.O. BOX 542526 0 DALLAS, TEXAS 75354 - (972) 774-0533 - FAX (972) 774-0535 PAGE 12/15 Lefter Of Ptmulmendatio:12 TOC Nisk ljlM'3w3itnw has hem,g xnpo t is ffic IMM- As eve in tb,_.Ocv� Mdusfty knows, eq=lay Da3rlur HuafthCM System's I'd paty hOw PAficM a6d vWUM rzW the service vm,• X,,eiv, hlML"'-aM aPPc%T=e ph= a ]my rule in Oe boft6m lim -is I - - o ea,=,g a physiciW,, Ofke is O=C=ly dffml& beau of hm.!M wmem 19911im ; . . Yews. Niel Ljw h�&, ' wmww.lo genua uffici� cleaDing-, d=Md'*t"�Me&c4-OMce' �FOr Ovvr ftee Ccncd=.. call, c"ViDaXialcugive Kiih, LiZ compbfijinz I. tniti smvke I UD IDnga eim PhM. aboaboutc*ft rec aaW due Inch ftees Rai Cb0plu, ft fNigbi Lhw, is a pInst to IM llwbeybud jjj order to ahv"s wiutRg..t .6 go abc ca true texas affiw&. He is owwKsbip a the suikruF h, 6jM' &%kfYthe fta=, and �ut,,O &0samMd M3=EeM='s need& He ua= of alt of Mgbt L= -s I OM AV iffloUtba USilati(M WOOMMeAd Night Lie to clew cmx=OY de2w over 225,000SF of is 2nY site theta[ office bo&iz. ifts compwy a] Ways *fie itis scope of WO"&P"::'�br'h_- "ay� -Hftftme SMM and I am YM -to I . OOM49 for a wusaacOog'smice I nwy We . YOU ZD use Nigk Line jaMitorjd.- .bac M131 Mnager Timmmall crow Company St' T'MOthY Cumberland Presbyterial, hurch 3001 Forest 9e Ear. " P.O. Box 21 p33B * Mord, TX If'W M + ('817) 511-7474 Re: Left of Remftue�da M — NI&Hn4 IaWtmW Ser4jcm OW relatio p Wl* Nl� Tav itmW Sam be our aax-lie #aadtcr al services ex 41inx We weM in the Mf* C7anuary 2004. With the work of maint g our beth ' �Y to take over WSa, ztandy, a f ve-day-e-W ey M PWM �Y many church vies,, but As hair of the �y & Grozwcis and selecting the jamtotial services and am &Co ttee: I was iu chargc of evesmdng in all � of theme Perfornwce at St. Timothy WW of following vp theMW I have been and Mti[uued to be very pleased with N' evwy in the Pis. On beh& of Ni h Ianitvriai Services at amdgresee a thorough a we3%-thn met with the im a timed fasleon lbek fw d Melved rt -UW bid and apptwh to our needs_ I checked .� Ietcly,�tisf� with the entty h*pOwushim of �r'se for thea Pe�oMance. I cow tv 1 Morr, I have found the work chat the c to our v changes byow �S des. In ad�itian, Rai has P ° to cQm , however or, iu a quick and solution -meat d �i to any questions or I would highly rewmmed Mtghtline janitorial Sery M I would we%'qty to talk to you we have received from ig�e J� Services. ftnha about the �ceil�t service SIY, X-*Srr7 Larry L*MW= Chair, Pwperty & CrMM& (8 17) 577-8&9h cell: (972) 342-6548 CpR/SIUNltf6 NE/STCIYORCO ✓ lst;1#; 11"17 •� # Jf,�Fr :� r �r YHOM PROBITY ELN:MIfUVIUS rrIV qw-w , r. E I E C 7 R ri R I C 5 To Whom It Ailey Concern. Nightline Janitorial Services has been our janitorial service since February '# ; although we have only had a relationship with them for a short time, they have treated us as a long time customer. Ralj Chopro is thorough and very eager to provide a great service in a cost conscientious xray, it is always a pleasure to work with him or anyone on his staff. Nightline Janitorial is extremely respwrsive in the shortest of time frame and has saved us in many binds already_ In this econoMy it is very difficult to find goad partners that are conscientious and wont to do a "great' job: I highly recommend Nightline Janitorial as they fit this description. �&� k6a,�� Eileen Yoder Controller i7oo Capital Plano, Texas 75074 972.543.2600 972.543•2lsox tax www.probity com January 7, 2008 Dear Mr. Meyers, NIGHT LINE JANITORIAL SERVICES, INC. There are 7 reasons......... _ Why you should choose Night Line Janitorial Services Inc. as your janitorial service provider 2636 Walnut Hill Lane Suite 9 265 Dallas, TX 75229 972-774-0533 As per our telephone conversation, price for 1 day porter to clean 3 hours a day, 5 days per week from 1 pm to 4 pm for 10 months priced at $ 8,820.00 per year. Westlake Academy will provide the dates. Please review the information and feel free to contact me either at my cell phone 972-342-6988 or my office number 972-774-0533. Look forward to hearing from you_ Sincerely, Raj Chopra _Night Lime Janitorial Services Inc. P.O. BOX 542526 • DALLAS, TEXAS 75354 • (972) 774-0533 • FAX (972) 774-0535