HomeMy WebLinkAbout12-02-19 BOT Agenda Packet WESTLAKE ACADEMY BOARD OF TRUSTEE MEETING AGENDA
1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER
? WESTLAKE, TX 76262
DECEMBER 2, 2019
5:00 PM MEETING
Vision Statement
Westlake Academy inspires college bound students to achieve their highest individual potential in a nurturing
environment that fosters the traits found in the IB Learner Profile:Inquirers, Knowledgeable, Thinkers,
Communicators, Principled, Open Minded, Caring, Risk-takers, Balanced and Reflective
Work Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any
matter whether or not it is posted on the agenda. Any person desiring to make a public
comment must first be recognized by the presiding officer and sign in at the podium with
their name and address. Individual citizen comments are normally limited to three (3)
minutes; however, time limits can be adjusted by the presiding officer. The presiding
officer may ask the citizen to hold their comment on an agenda item if the item is posted
as a Public Hearing. The Board cannot by law take action nor have any discussion or
deliberations on any presentation made to the Board at this time concerning an item not
listed on the agenda. Any item presented may be noticed on a future agenda for
deliberation or action.
4. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
S. DISCUSSION ITEMS
a. Presentation and discussion of the FY 2018-2019 annual audit report from Weaver
and Tidwell, L.L.P.
b. Presentation and discussion of the 2020-2021 Academic Calendar.
c. Presentation and discussion of the PYP Math Night.
d. Presentation and discussion on School Safety and Security Committee and other
Senate Bill 11 Legislative Mandates.
6. BOARD RECAP / STAFF DIRECTION
Page 1 of 3
Regular Session will begin immediately following the work session
1. CALL TO ORDER
2. ITEMS OF COMMUNITY INTEREST: President and Trustee Reports on Items of
Community Interest pursuant to Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression of thanks, congratulations or
condolences; (2) information about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5) information about community
events; and (6) announcements involving imminent threat to public health and safety.
3. CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting on November 4, 2019.
b. Consider approval of Resolution 19-19, Approving the Fiscal Year 2018-2019
annual audit report from Weaver and Tidwell, L.L.P.
c. Consider approval of Resolution 19-20, Approving the 2020-2021 Academic
Calendar.
4. PUBLIC HEARING AND DISCUSSION CHARTER FIRST 2018 RATING BASED ON
SCHOOL YEAR 2017-2018 DATA AND ANNUAL FINANCIAL MANAGEMENT
REPORT.
5. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under"Future Agenda Item Requests", an agenda item for a future Board
meeting. The Board member making the request will contact the Superintendent with the
requested item and the Superintendent will list it on the agenda. At the meeting, the
requesting Board member will explain the item, the need for Board discussion of the item,
the item's relationship to the Board's strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member receives
a second, the Superintendent will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
Page 2of3
6. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd.,
Building 7, Suite 7100, Westlake, TX 76262, on November 26, 2019, by 5:00 p.m. under the Open
Meetings Act, Chapter 551 of the Texas Government Code.
Tanya Morris, Assistant to the Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs or translation
services, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable
accommodations will be made to assist you.
Page 3 of 3
Board of
Trustees
Item # 2 — Pledge of
Allegiance
Texas Pledge:
"Honor the Texas flag;
I pledge allegiance to
the, Texas, on state
under God, on and
indivisible. "
Board of
Trustees
Item # 3 — Citizen
Comments
CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any matter
whether or not it is posted on the agenda. The Board cannot by law take action nor have any
discussion or deliberations on any presentation made to the Board at this time concerning an
item not listed on the agenda. Any item presented may be noticed on a future agenda for
deliberation or action.
Board of
Trustees
Item # 4 — Review of
Consent Agenda Items
REVIEW OF CONSENT AGENDA ITEMS
a. Consider approval of the minutes from the meeting on November 4, 2019.
b. Consider approval of Resolution 19-19, Approving the Fiscal Year 2018-
2019 annual audit report from Weaver and Tidwell, L.L.P.
c. Consider approval of Resolution 19-20, Approving the 2020-2021
Academic Calendar.
Board of
Trustees
Item # 5 — Discussion
Items
DISCUSSION ITEMS
a. Presentation and discussion of the FY 2018-2019 annual audit report from
Weaver and Tidwell, L.L.P.
b. Presentation and discussion of the 2020-2021 Academic Calendar.
c. Presentation and discussion of the PYP Math Night.
d. Presentation and discussion on School Safety and Security Committee and
other Senate Bill 11 Legislative Mandates.
V�.)estlake Academy Board of Trustees }}
TYPE OF ACTION
Workshop -Discussion Item
Westlake Board Meeting
Monday, December 02, 2019
Topic: Presentation and Discussion of the FY 2018-2019 annual audit report from
Weaver and Tidwell, L.L.P.
STAFF CONTACT: Debbie Piper
Finance Director
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision:Westlake Academy
inspires college bound
students to achieve their
highest individual Fiscal Stewardship PYP/MYP/DP Improve Financial
potential in a nuturing Stewardship
environment that fosters
the traits found in the IB
Learner Profile.
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: September 1, 2018 Completion Date: August 31, 2019
Funding Amount: $19,000 Status - Funded Source - General Fund
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Weaver and Tidwell, L.L.P. has completed the Westlake Academy 2018-2019 annual financial
audit report. As in prior years, we again had no "Findings", reportable conditions nor material
weaknesses to be reported to TEA. Findings are items required by TEA to be reported regarding
TEA compliance, large variances in budget vs. actual balances, etc. TEA doesn't necessarily look
upon these as bad(they require an explanation of all "Findings" and review in subsequent years),
but it certainly looks good for the Academy not to have any for the current year.
The General Fund year-end fund balance is $1,373,837, which is a $268,232 increase over the
prior year. The increase is primarily attributable to the addition of 13 students(856 in 2018 to 869
in 2019), and additional donations provided to the Academy through the Westlake Academy
Foundation offset by the year-end payroll accrual. This ending fund balance represents 57 days
operating days.
Following is a summary of the major variances. These totals reflect only the General Fund.
REVENUES — The ending revenue balance represents $26,027 more than anticipated
primarily due to receiving the equipment sale proceeds for old iPads in August. The revenue
was budgeted in FY 19-20.
EXPENDITURES — The ending expenditure balance showed the Academy spent $94,024
less than anticipated. Increases in expenditures at the function level included professional
development travel (23), additional contract services provided to the Special Education
program(31),post-season athletic competitions(36),and repairs and replacements to the fire
alarm system and other aging infrastructure (51153), all of which were covered by reduced
expenditures in other areas.
Please review the Management Discussion and Analysis document included in the audit report for
statistical information during the year ended August 31, 2019.
RECOMMENDATION
Recommend approval of the resolution approving the FY 2018-2019 annual audit as submitted.
ATTACHMENTS
1. Presentation presented at meeting
2. Link to audit under regular session
V�.)estlake Academy Board of Trustees }}
TYPE OF ACTION
Workshop -Discussion Item
Westlake Board Meeting
Monday, December 02, 2019
Topic: Presentation and discussion of 2020-2021 Academic Calendar
STAFF CONTACT: Jennifer Furnish, Secondary Assistant Principal
Strategic Alignment
Vision,Value,Mission Perspective Curriculum Outcome
Ob'ective
Academic Improve the
Academic Excellence Operations PYP/MYP/DP Efficiences of
Operational Systems
Strategic Initiative
Time Line - Start Date: August 19, 2020 Completion Date: May 28, 2021
Funding Amount: NA Status -N/A Source-N/A
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Westlake Academy created the 2020-2021 Academic Calendar by first creating a calendar
committee consisting of staff members from every programme. The committee reviewed the
current calendar and created three potential calendars that were sent to all staff. The Westlake
Academy staff was given the opportunity to ask questions during a faculty meeting and were then
asked to vote for their favorite calendar. The calendar then went to the ILT for final consideration.
We continue to adhere to all state requirements including the 75,600 minutes requirement for
student attendance and the 187 contract day requirement for staff.
RECOMMENDATION
Staff Recommends approval of the resolution.
ATTACHMENTS
2020-2021 Academic Calendar presented in the Regular Session
V�.)estlake Academy Board of Trustees }}
TYPE OF ACTION
Workshop -Discussion Item
Westlake Board Meeting
Monday, December 02, 2019
Topic: Presentation and discussion of the PYP Mathematics evening, `Math Before
Bedtime'.
STAFF CONTACT: Rod Harding and Nicole Bauer
Strategic Alignment
Vision,Value, Mission Perspective Curriculum Outcome
Ob'ective
Mission:Westlake
Academy is an IB World
School whose mission is to
provide students with an Academic Increase Stakeholder
internationally minded Primary Years Programme
education of the highest Operations Satisfaction
quality,so they are well-
balanced life-long
learners.
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: November 7, 2019 Completion Date: November 7, 2019
Funding Amount: $0 Status -N/A Source -N/A
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Our math night is an annual event in the PYP to involve parents and their children in a fun way to showcase
important concepts and develop positive attitudes to mathematics.
The presentation will begin with the outline of the essential elements of the PYP units of inquiry(central
idea, key concepts, knowledge, inquiries and approaches to learning). The elements are an example of a
PYP planner and using the organizing theme of`How We Express Ourselves' in the Math Before Bedtime
evening for parents and students. Staff will provide the Board of Trustees with examples of the games used
and the ingredients of what makes a worthwhile game for reinforcement and support for mathematical
development.
RECOMMENDATION
Information for Board of Trustees and a demonstration of community involvement to support a
positive school culture.
ATTACHMENTS
None
V�.)estlake Academy Board of Trustees }}
TYPE OF ACTION
Workshop -Discussion Item
Westlake Board Meeting
Monday, December 02, 2019
Topic: Presentation and Discussion Regarding School Safety and Security
Committee and Other Senate Bill 11 Legislative Mandates
STAFF CONTACT: Dr. Mechelle Bryson, Executive Director& Troy Meyer, Director of
Facilities and Public Works
Strategic Alignment
Vision,Value, Mission Perspective Curriculum Outcome
Ob'ective
Mission:Westlake
Academy is an IB World
School whose mission is to
provide students with an Enhance Westlake
internationally minded People,Facilities,& PYP/MYP/DP Academy's Unique
education of the highest Technology Sense of Place
quality,so they are well-
balanced life-long
learners.
Time Line- Start Date: December 2,2019 Completion Date:N/A
Funding Amount: N/A Status:N/A Source-N/A
Contract: No Forms: N/A
ExECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The purpose of the presentation and discussion regarding the school safety and security
committee and other Senate Bill 11 legislative mandates is to enumerate the myriad of new
requirements established by the 86th Texas Legislature and to give the Board of Trustees a status
update on each. The presentation and discussion will include:
• Emergency operations plans (EOP) and compliance;
• Safety and security committee;
• Bomb threat notification;
• Mandatory evacuations and drills;
• Threat assessment teams and training; and
Page 1 of 2
• Safety audits and verification.
The overarching purpose of the presentation and discussion is to create a deeper understanding of
the Academy's role in meeting the safety needs of students as well as the security need of the
overall campus.
RECOMMENDATION
Seeking greater understanding and support along with direction regarding the school safety
committee.
ATTACHMENTS
None
Page 2 of 2
Board of
Trustees
Item # 6 — Board Recap /
Staff Direction
BOARD RECAP / STAFF DIRECTION
ITEMS OF COMMUNITY INTEREST: President and Board of
Trustee Reports on Items of Community Interest pursuant to
Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression Trustees
of thanks, congratulations or condolences; (2) information
about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5)
information about community events; and (6)
announcements involving imminent threat to public health Item # 2 — Items of
and safety. Community Interest
✓ Westlake Academy Closed for the Thanksgiving Holidays
Monday, November 25 through Friday, November 29, 2019
✓ Westlake Municipal Offices Closed for the Thanksgiving Holidays
Thursday, November 28 and Friday, November 29, 2019
-Trash& Recycling Services will shift this week to Saturday,November 30. Collections will NOT occur
on Friday,Nov.29,but are delayed one day.
✓ Coffee&Conversation with the Mayor/WA Board President
Monday, December 2, 2019; 8:00-9:30 am
NEW LOCATION: Westlake Fire-EMS Station No. 1, 2000 Dove Road (NW corner of Dove& Davis Blvd.)
-We hope our residents and business partners are enjoying this opportunity to visit our community's new fire
station, have a cup of coffee or tea, and a chat with Mayor Laura Wheat about any and all things Westlake/
✓ Board of Trustees Work Session/Meeting
Monday, December 2, 2019*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 -Council Chambers
✓ Westlake Annual Community Tree Lighting
Thursday, December 5, 2019; 6:00-8:00 pm
The Terrace in Solana, 1500 Solana Boulevard, Buildings 1-7 (New location in Solana)
A treasured time for our community as we kick off the holiday season together with the help of our generous
sponsors. Make plans to join the Town of Westlake as we light up our tree&give back with loads of fun for all ages
in a new location within Solana at the Terrace. Many favorite activities will return plus a few new ones for everyone
to enjoy. Need more info?Contact Ginger wtry at 817-490-5719.
✓ Planning &Zoning Work Session/Meeting
Monday, December 9, 2019*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 -Council Chambers
✓ Annual New Westlake Academy Parents'Dinner Reception
Thursday, December 12, 2019; 6:30-8:30 pm
Home of Board President Mayor Laura &Doug Wheat
-Invitations are being emailed prior to Thanksgiving;If you are a new parent at WA in the 2019-2020 School Year,
please email or call Ginger A wtry at 817-490-5719 if you did not receive an in vitation and find out all the details
RSVPs are respectfully requested to Ginger by Dec. 5. We do hope to see you there!
✓ Town Council Work Session/Meeting
Monday, December 16, 2019*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 -Council Chambers
✓ Westlake Academy Closed for Winter Break
Friday, December 20 through Tuesday,January 7, 2020
-Teachers return on Tuesday,Jan. 7 and students return on Wednesday,Jan. 8
✓ Westlake Municipal Offices Closed for the Christmas holidays
Tuesday, December 24 and Wednesday, December 25, 2019
-Trash& Recycling Services will shift this week to Saturday, December 28. Collections will NOT occur
on Friday,Dec. 27,but are delayed one day.
Looking ahead to the 2020 New Year...
✓ Westlake Municipal Offices CLOSED in Observance of the New Year's Day holiday
Wednesday,January 1, 2020
-Trash& Recycling Services are shifted this week to Saturday,January 4. Collections will NOT occur
on Friday,Jan. 3,but are delayed one day.
✓ Coffee&Conversation with the Mayor/Board President
Monday,January 6, 2020; 8:00—9:30 am
Westlake Fire-EMS Station No. 1, 2000 Dove Road (NW corner of Dove Rd. &Davis Blvd.)
-We hope our residents and business partners are enjoying this opportunity to visit our community's new fire
station, have a cup of coffee or tea, and a chat with Mayor Laura Wheat about any and all things Westlake!
✓ Board of Trustees Work Session/Meeting
Monday, January 6, 2020*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 -Council Chambers
✓ WA Class of 2019 Alumni Reunion &IB Diploma Programme Ceremony
Wednesday,January 8, 2020; 1:45—2:30 pm (Alumni only luncheon begins at 12:00 pm)
Westlake Academy- Gymnasium
Annual celebration held each year for alumni to return during their winter break and retrieve their hard earned IB
Diplomas/Certificates(parents welcome)during a brief program, alumni enjoy lunch beforehand with their former
classmates and teachers, and later share the impact and benefits realized from their IB education with current DP
students. Questions?Contact Ginger Awtry at 817-490-5719.
*For meeting agendas and details on WA calendar events or Municipal calendar events,please visit the Westlake
Academy website or the Town of Westlake website for further assistance.
Board of
Trustees
Item # 3 — Consent
Agenda
CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting on November 4, 2019.
b. Consider approval of Resolution 19-19, Approving the Fiscal Year 2018-
2019 annual audit report from Weaver and Tidwell, L.L.P.
c. Consider approval of Resolution 19-20, Approving the 2020-2021
Academic Calendar.
WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
November 4, 2019
PRESENT: President Laura Wheat and Trustees: Alesa Belvedere, Carol Langdon, Greg
Goble, and Rick Rennhack arrived at 5:07pm.
ABSENT: Michael Barrett
OTHERS PRESENT: Superintendent Amanda DeGan, Deputy Town Manager Noah
Simon, Assistant Town Manager Jarrod Greenwood, Assistant to
the Town Secretary Tanya Morris, Attorney Janet Bubert,
Dr. Mechelle Bryson, PYP Principal Rod Harding, PYP Assistant
Principal Beckie Paquin, Secondary Principal Stacy Stoyanoff,
College Counselor Carl Tippen, Director of Communications
Ginger Awtry, Communication Manager Jon Sasser, Director of
Information Technology Jason Power, Director of Facilities &
Public Works Troy Meyer, Finance Director Debbie Piper,
Accounting Clerk Marlene Rutledge, and WA Foundation
Executive Director Dr. Shelly Myers.
Work Session
1. CALL TO ORDER
President Wheat called the work session to order at 5:01 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the Pledge of Allegiance to the United States and Texas flags.
3. CITIZEN COMMENTS
BOT Minutes 11/04/19
Page 1 of 5
No one addressed the Board.
4. RECOGNITION OF SPORTS TEAMS.
Coach Burt introduced Cross Country Coach Cawthra, she provided an overview, and
recognized the following students: Cooper Cawthra, Mollieruth Cawthra, Isabelle Evans,
Kendall Farmer, Samuel Febres, Lily Hansen, Gabriel Kelly, Evan Krebs, Neal Rhodes,
Lucas Romero, AJ Sonday, Daniel Spicer, Blake Stoltenberg, Elle Thompson, Kimberly
Wang, and Benjamin Ward. (Cross Country athletes not present at the meeting include:
Nash Kendall, Micah Matthews, Tyler Nguyen, Logan Risenhoover, and Julian Santillan.)
Coach Burt then introduced Soccer Coach DeMoss, he provided an overview, and
introduced the following students: Jude Butler, Toby Foley, Josey Foley, Landry Griffin,
Andrew Grimes, Griffin Hunt, AJ Kozman, Vidbath Kumar, George LoFrisco, Stephen
McKeon, Vinay Menon, Duncan Morse, Kai Pruismann, Payton Reed, Kevan Robinson,
Josie Thomas, and Joshua White. (Soccer athletes not present at the meeting include:
Kai Beeman, Griffith Fitzgerald, Bryce Goldsmith, Marshall Kennedy, Isaac
Selvaranthinam, Seth Voigt, and Matthew Williams.)
S. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
No additional discussion.
6. REPORTS
a. Report Regarding International Staff at Westlake Academy.
b. Report Regarding Giving Day and the Blacksmith Campaign.
Discussion ensued regarding current numbers for the Campaign.
7. DISCUSSION ITEMS
a. Presentation and discussion regarding an amendment to the Graduation Policy.
Mr. Stoyanoff provided a presentation and overview of the amendment to the policy.
Discussion ensued regarding the availability of the new policies on the website.
b. Presentation and discussion regarding Special Education Services.
Attorney Bubert provided a presentation and overview of the item.
BOT Minutes 11/04/19
Page 2 of 5
Discussion ensued regarding obligations of Home District in relation to Child Find,
Individuals with Disabilities Education Act (IDEA) category criteria, eligibility
determination, Admission, Review and Dismissal (ARD) committee ability to disagree
with Full and Individual Evaluation (FIE) and the parent's options when that happens,
frequency of disagreements in ARD meetings, advocates and others ability to come
to the ARD meeting, contracting obligations with other school districts, transportation
services under IDEA, state reimbursements, Westlake Academy (WA) contractual
relationships or understanding with other districts, Shared Services Arrangements
(SSA), student services needs for extended school year, Community Store House
eligibility for students with disabilities, SSA offered for certain number of students,
State Legislative increased funding, State's progress in supporting Special Education,
WA is never the Home District, difference in Section 504 and IDEA, 504 Team and
ARD/IEP (Individualized Education Plan) Team determine regulations for each,
graduation requirements for special education students, IEP graduation modifications,
International Baccalaureate (IB) graduation and regular Texas graduation options
because of IEP, liability of school/teacher for not implanting the IEP, contracting for
individuals to supplement teaching, Number of 504 and Special Education (SPED)
students at WA, correlation of classroom performance and special needs
identification, Texas has been under identifying and lower than the national average,
making potential parent's of students with disabilities aware of other schools that
would better serve the students, fundraising for Special Education Services, students
requiring one-on-one aides, FIE taking into account home environment, and if a
student qualifying for Student Success Initiative (SSI) could lead to school
reimbursement.
8. EXECUTIVE SESSION
President Wheat moved to Workshop Item 9.
The Board convened into Executive Session at 7:09 p.m.
The Board will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071 and 551.0821 - Consultation with School Attorney on the Operations
of the special education program when the consultation may contain personally
identifiable student information
The Board reconvened at 8:16 p.m.
Mayor Wheat closed the Work Session at 8:16 p.m.
9. BOARD RECAP / STAFF DIRECTION
Discussion ensued regarding SSA's with surrounding districts, researching numbers on
Special Education and changes over time, the State's changes on Special Education
Services, Special Education enrollment numbers, Special Education and academic
success, funding, and forming relationships to build and encourage shared services.
BOT Minutes 11/04/19
Page 3of5
Regular Session will begin immediately following the work session
1. CALL TO ORDER
President Wheat called the regular session to order at 7:01 p.m.
2. ITEMS OF COMMUNITY INTEREST
Ms. Awtry provided an overview of the upcoming events.
3. CONSENT AGENDA
a. Consider approval of the minutes from the meeting on October 7, 2019.
b. Consider approval of Resolution 19-18, Approving amendments to the
Graduation policy.
MOTION: Trustee Belvedere made a motion to approve the consent
agenda. Trustee Rennhack seconded the motion. The motion
carried by a vote of 5-0.
4. FUTURE AGENDA ITEMS
No future agenda items.
S. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a motion to
adjourn the meeting.
MOTION: Trustee Goble made a motion to adjourn the meeting. Trustee
Rennhack seconded the motion. The motion carried by a vote of
5-0.
Trustee Langdon adjourned the regular session at 7:09 p.m.
Mayor Wheat re-opened the work session at 7:09 p.m. and moved to Work Session
Item 8.
BOT Minutes 11/04/19
Page 4 of 5
APPROVED BY THE BOARD OF TRUSTEES ON DECEMBER 2, 2019.
ATTEST:
Tanya Morris, Assistant to the Town Secretary Laura Wheat, President
BOT Minutes 11/04/19
Page 5 of 5
V�.)estlake Academy Board of Trustees }}
TYPE OF ACTION
Regular Meeting - Consent
Westlake Board Meeting
Monday, December 02, 2019
Topic: Consider a Resolution approving the FY 2018-2019 annual audit report
from Weaver and Tidwell, L.L.P.
STAFF CONTACT: Debbie Piper
Finance Director
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision:Westlake Academy
inspires college bound
students to achieve their
highest individual Fiscal Stewardship PYP/MYP/DP Improve Financial
potential in a nuturing Stewardship
environment that fosters
the traits found in the IB
Learner Profile.
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: September 1, 2018 Completion Date: August 31, 2019
Funding Amount: $19,000 Status - Funded Source - General Fund
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Weaver and Tidwell, L.L.P. has completed the Westlake Academy 2018-2019 annual financial
audit report. As in prior years, we again had no "Findings", reportable conditions nor material
weaknesses to be reported to TEA. Findings are items required by TEA to be reported regarding
TEA compliance, large variances in budget vs. actual balances, etc. TEA doesn't necessarily look
upon these as bad(they require an explanation of all "Findings" and review in subsequent years),
but it certainly looks good for the Academy not to have any for the current year.
The General Fund year-end fund balance is $1,373,837, which is a $268,232 increase over the
prior year. The increase is primarily attributable to the addition of 13 students(856 in 2018 to 869
in 2019), and additional donations provided to the Academy through the Westlake Academy
Foundation offset by the year-end payroll accrual. This ending fund balance represents 57 days
operating days.
Following is a summary of the major variances. These totals reflect only the General Fund.
REVENUES — The ending revenue balance represents $26,027 more than anticipated
primarily due to receiving the equipment sale proceeds for old iPads in August. The revenue
was budgeted in FY 19-20.
EXPENDITURES — The ending expenditure balance showed the Academy spent $94,024
less than anticipated. Increases in expenditures at the function level included professional
development travel (23), additional contract services provided to the Special Education
program(31),post-season athletic competitions(36),and repairs and replacements to the fire
alarm system and other aging infrastructure (51/53), all of which were covered by reduced
expenditures in other areas.
Please review the Management Discussion and Analysis document included in the audit report for
statistical information during the year ended August 31, 2019.
RECOMMENDATION
Recommend approval of the resolution approving the FY 2018-2019 annual audit as submitted.
ATTACHMENTS
1. Resolution 19-19 Approving Annual Financial Audit Report Fiscal Year 18-19
2. Audit report for Fiscal Year Ended August 31, 2019
3. Governance Letter
WESTLAKE ACADEMY
RESOLUTION NO. 19-19
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
APPROVING THE FISCAL YEAR 2018-2019 ANNUAL AUDIT REPORT FROM
WEAVER AND TIDWELL,L.L.P.
WHEREAS, Section 7.3.6 of the Data Collection & Reporting section of the Financial
Accountability System Resource Guide Update 11.0 requires that the annual financial and
compliance report be audited by an independent auditor, and
WHEREAS, Section 7.3.6 of the Data Collection & Reporting section of the Financial
Accountability System Resource Guide Update 11.0 requires the audit report be submitted to the
Division of School Financial Audits of TEA no later than 150 days after the close of the fiscal
year, and
WHEREAS, the audit report must be approved by the Board of Trustees.
NOW, THEREFORE,BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: The above findings are hereby found to be true and correct and are
incorporated herein in its entirety.
SECTION 2: That the Board of Trustees of Westlake Academy hereby approves the
fiscal year 2018-2019 annual audit report from Weaver and Tidwell, L.L.P. attached as Exhibit
"A ,
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Board hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 19-19
Page 1 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE
ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 2ND DAY
OF DECEMBER 2019.
ATTEST: Laura Wheat, President
Tanya Morris, Assistant to the Board Secretary
APPROVED AS TO FORM:
Janet S. Bubert, School Attorney
Resolution 19-19
Page 2 of 2
DRAFT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
WESTLAKE ACADEMY
International Baccalaureate World School
ANNUAL F-1 ANCIAL REPORT
l � i
FOR THE ••FISG � EAR'
ENDED AU U.ST 3 , Z�19
.4•'r N.
C a ► til - __ 1
61
ANNIVERSARY
R � T
•`- �r vie '. II
• ; .� 'mow- � � � .7 1- - � � � �
• ' '�•'`. fir-. � . `� a l � "� -`' �, �• -
-
4 .: . #WESTLANNIVERSARY
:
' I INTERNATIONAL
+ F' `
AUREATE
ACADEM
I':S .� J,
Westlake Academy 2600 ❑ttinger Road Westlake, Texas 76262
www.westlakeacademy.org
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
This Page Intentionally Left Blank
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Annual Financial Report
For the Year Ended August 31, 2019
Table of Contents
Page Exhibit
Introductory Section
Certificateof Board .............................................................................................................................ii
Financial Section
Independent Auditor's Report.......................................................................................................... 3
Management's Discussion and Analysis..........................................................................................5
Basic Financial Statements
Government-Wide Financial Statements
Statementof Net Position............................................................................................................... 14 A-1
Statementof Activities.................................................................................................................... 15 B-1
Fund Financial Statements
BalanceSheet.................................................................................................................................. 16 C-1
Statement of Revenues, Expenditures, and
Changes in Fund Balance ........................................................................................................... 17 C-2
Fiduciary Funds
Statement of Fiduciary Net Position ............................................................................................. 18 D-1
Notes to the Financial Statements.................................................................................................. 19
Required Supplementary Information
Budgetary Comparison Schedule-General Fund......................................................................42 E-1
Notes to the Budgetary Comparison Schedule ...........................................................................43
Schedule of Academy's Proportionate Share of
Net Pension Liability-Teacher Retirement System....................................................................44 E-2
Schedule of Pension Contributions-Teacher Retirement System ............................................45 E-3
Schedule of Academy's Proportionate Share of
Net OPEB Liability-Teacher Retirement System TRS Care Plan...............................................46 E-4
Schedule of OPEB Contributions-Teacher Retirement System TRS Care Plan.......................47 E-5
Combining Statements
Nonmajor Governmental Funds
CombiningBalance Sheet............................................................................................................. 50 F-1
Combining Statement of Revenues, Expenditures, and
Changes in Fund Balance ........................................................................................................... 52 F-2
Internal Control Report
Independent Auditor's Report on Internal Control over
Financial Reporting and on Compliance and Other Matters
Based on an Audit of Financial Statements Performed
in Accordance with Government Auditing Standards ...............................................................57
i
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Certificate of Board
WESTLAKE ACADEMY TARRANT 220-810
Name of School County Co.-District Number
We, the undersigned, certify that the attached annual financial reports of the above-named school
were reviewed and (check one) approved disapproved for the year ended August 31, 2019 at
a meeting of the Board of Trustees of such school on the day of
Signature of Assistant to the Board Secretary Signature of Board President
If the Board of Trustees disapproved of the auditors' report, the reason(s) for disapproving it is(are):
(Attach list as necessary)
ii
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Financial Section
1
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
This Page Intentionally Left Blank
2
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Independent Auditor's Report
To the Board of Trustees
Westlake Academy
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities, the discretely
presented component unit, each major fund, and the aggregate remaining fund information of
Westlake Academy (the Academy), a component unit of the Town of Westlake, as of and for the year
ended August 31, 2019, and the related notes to the financial statements, which collectively comprise
the Academy's basic financial statements as listed in the table of contents.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with accounting principles generally accepted in the United States of America; this
includes the design, implementation, and maintenance of internal control relevant to the preparation
and fair presentation of financial statements that are free from material misstatement, whether due to
fraud or error.
Auditors' Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted
our audit in accordance with auditing standards generally accepted in the United States of America
and the standards applicable to financial audits contained in Government Auditing Standards, issued
by the Comptroller General of the United States. Those standards require that we plan and perform the
audit to obtain reasonable assurance about whether the financial statements are free from material
misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures
in the financial statements. The procedures selected depend on the auditor's judgment, including the
assessment of the risks of material misstatement of the financial statements, whether due to fraud or
error. In making those risk assessments, the auditor considers internal control relevant to the entity's
preparation and fair presentation of the financial statements in order to design audit procedures that
are appropriate in the circumstances, but not for the purpose of expressing an opinion on the
effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also
includes evaluating the appropriateness of accounting policies used and the reasonableness of
significant accounting estimates made by management, as well as evaluating the overall presentation
of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis
for our audit opinions.
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of the governmental activities, the discretely presented component unit,
each major fund, and the aggregate remaining fund information of Westlake Academy, as of
August 31, 2019, and the respective changes in financial position for the year then ended in
accordance with accounting principles generally accepted in the United States of America.
3
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
The Board of Trustees
Westlake Academy
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the
management's discussion and analysis, and budgetary comparison information and the required
supplementary information, as listed in the table of contents, be presented to supplement the basic
financial statements. Such information, although not a part of the basic financial statements, is required
by the Governmental Accounting Standards Board who considers it to be an essential part of financial
reporting for placing the basic financial statements in an appropriate operational, economic, or
historical context. We have applied certain limited procedures to the required supplementary
information in accordance with auditing standards generally accepted in the United States of America,
which consisted of inquiries of management about the methods of preparing the information and
comparing the information for consistency with management's responses to our inquiries, the basic
financial statements, and other knowledge we obtained during our audit of the basic financial
statements. We do not express an opinion or provide any assurance on the information because the
limited procedures do not provide us with sufficient evidence to express an opinion or provide any
assurance.
Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that
collectively comprise the Academy's basic financial statements. The nonmajor governmental funds
combining statements are presented for the purposes of additional analysis and are not a required part
of the basic financial statements. The nonmajor governmental funds combining statements are the
responsibility of management and were derived from and relate directly to the underlying accounting
and other records used to prepare the basic financial statements.
Such information has been subjected to the auditing procedures applied in the audit of the basic
financial statements and certain additional procedures, including comparing and reconciling such
information directly to the underlying accounting and other records used to prepare the basic financial
statements or to the basic financial statements themselves, and other additional procedures in
accordance with auditing standards generally accepted in the United States of America. In our
opinion, the nonmajor governmental funds combining statements are fairly stated in all material
respects in relation to the basic financial statements as a whole.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated November
26, 2018, on our consideration of the Academy's internal control over financial reporting and on our
tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and
other matters. The purpose of that report is to describe the scope of our testing of internal control over
financial reporting and compliance and the results of that testing, and not to provide an opinion on
internal control over financial reporting or on compliance. That report is an integral part of an audit
performed in accordance with Government Auditing Standards in considering the Academy's internal
control over financial reporting and compliance.
(Name of Firm)
Dallas, Texas
November XX, 2019
4
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Management's Discussion and Analysis
August 31, 2019
This section of Westlake Academy's (the Academy) annual financial report presents our discussion and
analysis of the Academy's financial performance during the fiscal year ended August 31, 2019. Please
read it in conjunction with the Academy's financial statements, which follow this section.
Financial Highlights
• On the government-wide financial statements, the liabilities of the Academy exceeded
assets by $2,906,051 (Net Position). This is a decrease of $82,825 for the year ended
August 31, 2019 after the adjustment to beginning net position described below.
• The Academy had $10,306,233 in expenses related to governmental activities, of which
$3,343,730 of these expenses were offset by program-specific charges for services or grants
and contributions.This is a total expense increase of$3,133,253 from the prior year.
• The General Fund reported a fund balance this year of $1,373,837, an increase of $268,232
from the prior year.
Overview of the Financial Statements
This annual report consists of three parts: management's discussion and analysis (this section), basic
financial statements, and required supplementary information. The basic financial statements present
different views of Academy:
• The first two statements are government-wide financial statements that provide both
long-term and short-term information about the Academy's overall financial status.
• The remaining statements arefund financial statements that focus on individual parts of the
government, reporting the Academy's operations in more detail than the government-wide
statements.
• The governmental funds statements tell how general government services were financed in
the short term as well as what remains for future spending.
• Fiduciary fund statements provide information about the financial relationships in which the
District acts solely as a trustee or agent for the benefit of others, to whom the resources in
question belong.
The financial statements also include notes (starting on page 19) that explain some of the information in
the financial statements and provide more detailed data. The statements are followed by a section of
required supplementary information that further explains and supports the information in the financial
statements. The combining statements for nonmajor funds contain even more information about the
Academy's individual nonmajor funds.
Figure A-1 summarizes the major features of the Academy's financial statements, including the
portion of the Academy government they cover and the types of information they contain. The
remainder of this overview section of management's discussion and analysis explains the structure
and contents of each of the statements.
5
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Management's Discussion and Analysis
August 31, 2019
Government-Wide Statements
The government-wide statements beginning on page 14, report information about the Academy
as a whole using accounting methods similar to those used by private-sector companies. Its primary
objective is to show whether the Academy is better or worse off as a result of the year's activities.
The statement of net position includes all of the Academy's assets and liabilities. The facilities used in
the Academy's operations are included in the Town of Westlake's financial statements.
All of the current year's revenues and expenses are accounted for in the statement of activities
regardless of when cash is received or paid.
The Academy's revenue is divided into those provided by outside parties who share the costs of
some programs, such as payments received from extracurricular activities and grants provided by
the U.S. Department of Education to assist children with disabilities (program revenue), and general
revenue provided by donations from the public or by Texas Education Agency (TEA) in equalization
funding processes (general revenue). All the Academy's assets are reported whether they serve the
current year or future years. Liabilities are considered regardless of whether they must be paid in the
current or future years.
Figure A-1
Major features of the Academy's Government-Wide and Fund Financial Statements
Type of Statement Government-wide Governmental Funds Fiduciary Funds
Entire
government(except Activities of the Academy Instances in which the
Academy is the trustee or
Scope fiduciary funds)and the that are not proprietary or
academy's component fiduciary agent for someone else's
resources
units
Statement of Net Balance Sheet,Statement Statement of Fiduciary Net
Required Financial Position,Statement of of Revenues,Expenditures Position,Statement of
Statements and Changes in Fund Changes in Fiduciary Net
Activities Balances Position
Accounting basis Accrual accounting Modified accrual Accrual accounting and
and measurement and economic accounting and current economic resources focus
focus resources focus financial resources focus
Only assets expected to All assets and liabilities
Types of All assets and liabilities be used up and liabilities both short-term and long-
accountability both financial and that become due during term;the Academy's funds
information capital,short-term and the year or soon do not currently include
long-term thereafter.No capital capital assets,although
assets included. they can.
Revenue for which cash is
received during or soon
Types of All revenues and after the end of the year, All revenues and expenses
Inflow/outflow expenses during year, expenditures when goods during year,regardless of
Information regardless of when cash or services have been when cash is received or
is received or paid received and payment is paid.
due during the year or
soon thereafter.
6
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Management's Discussion and Analysis
August 31, 2019
The two government-wide statements report the Academy's net position and how it has changed. Net
position-the difference between the Academy's assets, deferred outflows of resources, and liabilities
and deferred inflows of resources-is one way to measure the Academy's financial health or position.
• Over time, increases or decreases in the Academy's net position are an indicator of whether its
financial health is improving or deteriorating, respectively.
• To assess the overall health of the Academy, one should consider additional non-financial
factors such as changes in the Academy's average daily attendance and the condition of the
Academy's facilities.
The government-wide financial statements of the Academy include the Governmental activities. Most
of the Academy's basic services are included here, such as instruction, curriculum and staff
development, extracurricular activities, maintenance, health services and general administration. State
funds, donations and grants finance most of these activities.
Component Unit
The government-wide financial statements also present the activity of Westlake Academy Foundation,
a discretely presented component unit. The Foundation was organized exclusively for charitable and
educational purposes and provides funds to help support the Academy. During 2019, the Foundation
contributed $1,219,155 to the Academy to enhance educational opportunities. These contributions are
recorded as operating grants and contributions in the Statement of Activities.
Fund Financial Statements
The fund financial statements begin on page 16 and provide more detailed information about the
Academy's most significant funds, not the Academy as a whole. Funds are accounting devices that the
Academy uses to keep track of specific sources of funding and spending for particular purposes.
• Some funds are required by State law and by bond covenants.
• The Board of Trustees establishes other funds to control and manage money for particular
purposes or to show that it is properly using certain taxes and grants.
Below are the three types of funds. The Academy had only"Governmental Funds" and "Fiduciary Funds"
for the year ended August 31, 2019.
• Governmental funds - Most of the Academy's basic services are included in governmental
funds, which focus on (1) how cash and other financial assets that can readily be converted to
cash flow in and out and (2) the balances left at year-end that are available for spending.
Consequently, the governmental fund statements provide a detailed short-term view that helps
you determine whether there are more or fewer financial resources that can be spent in the
near future to finance the Academy's programs. Because this information does not encompass
the additional long-term focus of the government-wide statements, we provide additional
information at the bottom of the governmental funds statement, or on the subsequent page,
that explain the relationship (or differences) between them.
• Fiduciary fund - the Academy maintains a fiduciary fund to account for resources held for
student activities in a custodial capacity. These fiduciary activities are reported in a separate
statement of fiduciary net position and a statement of changes in fiduciary net position on page
18. These activities are excluded from the school's government-wide financial statements
because they cannot use these assets to finance their operations.
7
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Management's Discussion and Analysis
August 31, 2019
• Proprietary funds-Services for which the Academy would charge customers a fee are generally
reported in proprietary funds. Proprietary funds, like the government- wide statements, provide
both long and short-term financial information. The Academy presently has no proprietary funds.
Government-Wide Financial Analysis
The following analysis focuses on the net position (Table A-1), sources of revenue (Figure A-2), and
changes in net position (Table A-2) of the Academy's governmental activities. The Academy's reports a
deficit net position of ($2,906,051) at August 31, 2019.
As noted earlier, net position may serve over time as a useful indicator of a government's financial
position. The Academy's governmental activities during the fiscal year caused the deficit in net position
to decrease from ($2,823,226) in 2018 to ($2,906,051) in 2019.
The governmental activities' net position decreased by 3 percent ($82,825). The decrease was primarily
due to the net effect of the following:
(1) Additional state funding received due to an increase in student enrollment as well as additional
funds for career technology educational students/courses. State aide and formula grants
increased by$227,613.
(2) There was an increase in operating grants and contributions of $1,216,325. This increase was
primarily due to recording the State's on-behalf portion of the Academy's OPEB expense which,
in turn, increased both operating grants and contributions and expenses by$1,653,444.
(3) Expenses were also increased by the change in net OPEB and pension liability and related
deferred inflows and outflows. There was a decrease in fiscal year 2018 of $814,725 and an
increase in fiscal year 2019 of $193,055 in net OPEB and pension liability and related deferred
inflows and outflows. This increase in net OPEB and pension liability and related deferred inflows
and outflows caused fiscal year 2019 expenses to increase $1,007,780.
8
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Management's Discussion and Analysis
August 31, 2019
Table A-1
Westlake Academy's Net Position
Governmental Activities Component Unit
2019 2018 2019 2018
Current assets $ 2,496,339 $ 1,576,344 $ 2,380,643 $ 2,558,219
Total assets 2,496,339 1,576,344 2,380,643 2,558,219
Deferred outflows of resources 1,185,191 556,112 - -
Current liabilities 1,103,477 131,707 - 387,862
Non-current liabilities 4,440,113 3,615,982 - -
Totalliabilities 5,543,590 3,747,689 - 387,862
Deferred inflows of resources 1,043,991 1,207,993 - -
Net position:
Restricted 2,760 4,215 284,163 295,432
Unrestricted (2,908,811) (2,827,441) 2,096,480 1,874,925
Total net position $ (2,906,051) $ (2,823,226) $ 2,380,643 $ 2,170,357
Figure A-2
Westlake Academy
Sources of Revenue for Fiscal Year 2019
3.1% ■Charges for Service
8.0%
■Operating Grants &
21.6% Contributions
0 2% Investment Earnings
67.1%
■State Funding
Capital Grants &
Contributions
9
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Management's Discussion and Analysis
August 31, 2019
Table A-2
Westlake Academy's Change in Net Position
Governmental Activities Component Unit Activities
2019 2018 2019 2018
Revenues
Program revenues:
Charges for services $ 313,741 $ 238,352 $ - $ -
Operating grants and
contributions 2,210,040 993,715 1,790,216 1,710,577
Capital grants and
contributions 819,949 753,824 - -
General revenues:
State aid and
formula grants 6,857,120 6,629,507 - -
Investment earnings 22,558 9,878 22,890 170,733
Total revenues 10,223,408 8,625,276 1,813,106 1,881,310
Expenses
Instruction 5,977,502 4,099,293
Instructional resources and
media services 130,117 90,712 - -
Curriculum and staff
development 114,011 109,486 -Instructional leadership 169,080 93,937
School leadership 1,040,519 582,608
Guidance,counseling,and
evaluation services 517,379 220,264 - -
Health services 91,489 58,667
Food service 52,679 51,648 - -
Extracurricular activities 442,632 327,254 - -
General administration 227,699 320,152 - -
Facilities maintenance and
operations 1,1 18,657 973,289 - -
Security and monitoring services 35,753 - - -
Data processing services 240,331 152,422 - -
Community services 144,385 84,363 - -
Program/support services 1,602,820 1,666,628
Debt service-interest 4,000 8,885 - -
Total expenses 10,306,233 7,172,980 1,602,820 1,666,628
Change in net position (82,825) 1,452,296 210,286 214,682
Beginning net position (2,823,226) (4,275,522) 2,170,357 1,955,675
Ending net position $ (2,906,051) $ (2,823,226) $ 2,380,643 $ 2,170,357
10
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Management's Discussion and Analysis
August 31, 2019
Table A-3 (below) presents the cost of each of the Academy's largest functions as well as each
function's net cost (total cost less fees generated by the activities and intergovernmental aid). The net
cost reflects what was funded by state revenues as well as local tax dollars.
• The cost of governmental activities this year was $10,306,233
• Some of the cost was paid by those who directly benefited from the programs, $313,741 and
some of the cost was paid through grants and contributions $3,029,989
Table A-3
Total% Total%
Total Cost of Services Change Net Cost of Services Change
2019 2018 2018-19 2019 2018 2018-19
Instruction $ 5,977,502 $ 4,099,293 46% $ 4,095,998 $ 3,085,808 33%
School leadership 1,040,519 582,608 79% 778,292 539,159 44%
Instructional leadership 169,080 93,937 80% 126,737 91,792 38%
Guidance, counseling
and evaluation services 517,379 220,264 135% 391,315 193,951 102%
Extracurricular activities 442,632 327,254 35% 99,040 30,998 220%
General administration 227,699 320,152 -29% 170,894 229,268 -25%
Facilities maintenance
and operations 1,118,657 973,289 15% 790,740 654,848 21%
Data processing services 240,331 152,422 58% 170,589 122,227 40%
General Fund Budgetary Highlights
• The General Fund year-end fund balance is $1,373,837, which increased $268,232 over the prior
year. The increase is attributable to the addition of 13 students (856 in 2018 to 869 in 2019), and
additional donations provided to the Academy through the Westlake Academy Foundation.
• The General Fund revenue budget increased by $75,484 due to the fluctuations in Career &
Technology Education and student participation, and in the Foundation funding from changes
in student enrollment.
• During the year, the General Fund expenditure budget was increased by $65,000 to include the
cost of year-end payroll accruals not adequately budgeted in prior years. Increases in
expenditures at the function level included professional development travel (23), additional
contract services provided to the Special Education program (31), post-season athletic
competitions (36), and repairs and replacements to the fire alarm system and other aging
infrastructure (51/53), all of which were covered by reduced expenditures in other areas.
Economic Factors and Next Year's Budget
• General Fund revenues are budgeted to increase approximately 8% over the actual revenues
realized in FY 2018-2019. This is due to an anticipated increase in enrollment by 41 students, an
increased availability of Career and Technology (CTE) course selections and student
participation, and the continuation of the TEA Facilities Allotment.
11
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Management's Discussion and Analysis
August 31, 2019
• Appropriations within the General Fund budget are estimated to reach $9,572,502, which is an
increase of 9% ($891,394) over actual expenditures in FY 2018-2019.
o Payroll & related expenditures: For FY 2019-2020 payroll expenditures increased by 10.6%
($708,257). The requirements of House Bill 3 passed by the 86'" Legislature were
implemented,which included the following:
■ Required participation in the state's contribution to the Teacher Retirement System
on salary paid above the state minimum salary schedule. In previous years, charter
schools were exempt from this contribution.
■ Increased basic allotment per student requires 30% be allocated to compensation,
with 75% of this total specifically allocated to teachers, librarians, counselors, and
nurses.
■ In addition to HB3 changes, new positions were added including a PYP
Interventionist, a secondary counselor, two teachers (English and Humanities), a part-
time speech pathologist and two in-house custodians.
o Professional & contracted services: This category includes expenditures related to
services rendered to the Academy by firms, individuals, and other organizations. For
2019-2020, there will be an estimated 8% decrease ($79,252), attributed to modifying
custodial and speech pathology services from contracted to in-house.
o Materials & sul2plies: This category includes expenditures associated with consumables
used in the classroom and in the general operations of the campus. For 2019-2020, there
will be an estimated 7% decrease ($28,397) due to the elimination of required IB exam
registration fees and a decrease in furniture and general supply expenditures.
o Miscellaneous Operating Costs: These costs are associated with insurance, professional
development travel, membership fees and dues, graduation expenses, and other
miscellaneous costs. A 3% increase ($13,825) is anticipated due to the change in
professional membership dues and in regular athletic and post-season tournaments.
o Debt service: These costs are associated with the three-year lease for iPads supporting
the one-to-one device initiative. The FY 2019-2020 budget was increased to include the
payoff of the FY 2015-2016 iPad lease ($167,068) and the implementation of a new 3-year
lease ($182,937).
If the FY 2019-2020 budget estimates are realized, the Academy's General Fund's budgetary fund
balance is expected to increase by approximately$145,431 by August 31, 2020.
Contacting the Academy's Financial Management
This financial report is designed to provide our citizens, taxpayers, customers, and investors and creditors
with a general overview of the Academy's finances and to demonstrate the Academy's accountability
for the money it receives. If you have questions about this report or need additional financial
information, contact the Academy/Town Finance Director, Debbie Piper, at 817-490-5712, or by writing
to 1500 Solana Blvd, Building 7, Suite 7200, Westlake, Texas 76262.
12
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Basic Financial Statements
13
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy Exhibit A-1
(A Component Unit of the Town of Westlake)
Statement of Net Position
August 31 , 2019
Data 1 4
Control Governmental Component
Codes Activities Unit
ASSETS
1110 Cash and cash equivalents $ 1,848,237 $ 547,114
1120 Current investments 100 1,831,544
1240 Due from other governments 482,553 -
1290 Other receivables 101,422 -
1410 Prepaid expenses 64,027 1,985
1000 Total assets 2,496,339 2,380,643
DEFERRED OUTFLOWS OF RESOURCES
1705 Deferred outflows of resources-pensions 917,823 -
1705 Deferred outflows of resources-OPEB 267,368
1700 Total deferred outflows of resource 1,185,191
LIABILITIES
2110 Accounts payable 54,524 -
2150 Payroll deductions and withholdings 126 -
2160 Accrued wages payable 38,544 -
2180 Due to other governments 1,005,966 -
2200 Other accrued expenses 4,317 -
2540 Net pension liability 1,489,525 -
2540 OPEB liability 2,950,588
2000 Total liabilities 5,543,590 -
DEFERRED INFLOWS OF RESOURCES
2605 Deferred inflows of resources-pensions 110,944 -
2605 Deferred inflows of resources-OPEB 933,047 -
2600 Total deferred inflows of resources 1,043,991 -
NET POSITION
3890 Restricted for donor stipulations 2,760 284,163
3900 Unrestricted (2,908,811) 2,096,480
3000 Total net position $ (2,906,051) $ 2,380,643
The Notes to the Financial Statements are an integral part of this statement.
14
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy Exhibit B-1
(A Component Unit of the Town of Westlake)
Statement of Activities
For the Year Ended August 31, 2019
Net(Expense)Revenue and
Program Revenues Changes in Net Position
1 3 4 5 6 9
Primary
Data Operating Capital Government
Control Charges for Grants and Grants and Governmental Component
Codes Expenses Services Contributions Contributions Activities Unit
PRIMARY GOVERNMENT:
Governmental activities:
11 Instruction $ 5,977,502 $ 67,701 $ 1,307,317 $ 506,486 $ (4,095,998)
12 Instructional resources and media services 130,117 1,259 21,757 33,347 (73,754)
13 Curriculum and staff development 114,011 1,266 38,966 - (73,779)
21 Instructional leadership 169,080 2,167 40,176 - (126,737)
23 School leadership 1,040,519 13,267 232,560 16,400 (778,292)
31 Guidance,counseling,and evaluation services 517,379 6,725 115,234 4,105 (391,315)
33 Health services 91,489 1,004 18,316 12,795 (59,374)
35 Food service 52,679 7,000 - 52,679 7,000
36 Extracurricular activities 442,632 191,330 108,193 44,069 (99,040)
41 General administration 227,699 2,961 41,885 11,959 (170,894)
51 Facilities maintenance and operations 1,118,657 13,806 196,469 117,642 (790,740)
52 Security and monitoring services 35,753 500 6,837 - (28,416)
53 Data processing services 240,331 2,937 48,884 17,921 (170,589)
61 Community services 144,385 1,818 33,446 2,546 (106,575)
71 Debt service-interest 4,000 - - - (4,000)
[TP] Total primary government: $ 10,306,233 $ 313,741 $ 2,210,040 $ 819,949 (6,962,503) -
COMPONENT UNIT
IC Westlake Academy Foundation $ 1,602,820 $ - $ 1,790,216 $ - 187,396
Data
Control
Codes
General revenues:
SF State aid-formula grants 6,857,120 -
IE Investment earnings 22,558 22,890
TR Total general revenues 6,879,678 22,890
CN Change in net position (82,825) 210,286
NB Net position,beginning (2,823,226) 2,170,357
NE Net position,ending $ (2,906,051) $ 2,380,643
The Notes to the Financial Statements are an integral part of this statement.
15
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy Exhibit C-1
(A Component Unit of the Town of Westlake)
Balance Sheet
Governmental Funds
August 31 , 2019
10 98
Data Nonmajor Total
Control Governmental Governmental
Codes General Funds Funds
ASSETS
1110 Cash and cash equivalents $ 1,838,700 $ 9,537 $ 1,848,237
1120 Current investments 100 - 100
1240 Due from other governments 482,553 482,553
1260 Due from other funds 98,656 - 98,656
1290 Other receivables 26 101,396 101,422
1410 Prepaid expenditures 62,451 1,576 64,027
1000 Total assets $ 2,482,486 $ 112,509 $ 2,594,995
LIABILITIES AND FUND BALANCES
LIABILITIES:
2110 Accounts payable $ 54,524 $ - $ 54,524
2150 Payroll deductions and withholdings 126 126
2160 Accrued wages payable 38,544 - 38,544
2170 Due to other funds - 98,656 98,656
2180 Due to other governments 1,005,966 - 1,005,966
2200 Accrued expenditures 4,317 - 4,317
2000 Total liabilities 1,103,477 98,656 1,202,133
DEFERRED INFLOWS OF RESOURCES:
2601 Unavailable contributions 5,172 - 5,172
2600 Total deferred inflows of resources 5,172 - 5,172
FUND BALANCES:
3430 Nonspendable-prepaid items 62,451 1,576 64,027
3490 Restricted for donor stipulations - 2,760 2,760
3545 Committed for campus activities - 11,093 11,093
3600 Unassigned 1,311,386 (1,576) 1,309,810
3000 Total fund balances 1,373,837 13,853 1,387,690
4000 Total liabilities and fund balances $ 2,482,486 $ 112,509 $ 2,594,995
Total fund balances-governmental funds $ 1,387,690
Amounts reported for governmental activities in the statement of net position are different because:
Amounts reported as deferred inflows of resources in the governmental funds financial statements are recognized
as revenue in the government-wide financial statements under the accrual basis of accounting. 5,172
Included in the items related to noncurrent liabilities are the Academy's proportionate share of the
TRS Care net OPEB liability($2,950,588),a deferred resource inflow($933,047)and a deferred
resource outflow of$267,368.The net effect is a decrease in net position. (3,616,267)
Included in the items related to noncurrent liabilities are the Academy's proportionate share
of the TRS net pension liability($1,489,525),a deferred resource inflow($110,944)and a deferred
resource outflow of$917,823.The net effect is a decrease in net position. (682,646)
Net position of governmental activities $ (2,906,051)
The Notes to the Financial Statements are an integral part of this statement.
16
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy Exhibit C-2
(A Component Unit of the Town of Westlake)
Statement of Revenues, Expenditures, and
Changes in Fund Balance
Governmental Funds
For the Year Ended August 31, 2019
10 98
Data Nonmajor Total
Control Governmental Governmental
Codes General Funds Funds
REVENUES
5700 Local and intermediate sources $ 1,645,153 $ 258,572 $ 1,903,725
5800 State program revenues 7,304,187 111,050 7,415,237
5900 Federal program revenues - 110,248 110,248
5020 Total revenues 8,949,340 479,870 9,429,210
EXPENDITURES
0011 Instruction 4,843,246 300,087 5,143,333
0012 Instructional resources and media services 90,039 963 91,002
0013 Curriculum and staff development 92,192 21,819 114,011
0021 Instructional leadership 154,969 3,562 158,531
0023 School leadership 948,814 9,529 958,343
0031 Guidance,counseling,and evaluation services 479,388 4,323 483,711
0033 Health services 71,810 1,268 73,078
0036 Extracurricular activities 256,287 130,752 387,039
0041 General administration 211,992 2,206 214,198
0051 Facilities maintenance and operations 990,511 2,531 993,042
0052 Security and monitoring services 35,753 - 35,753
0053 Data processing services 210,088 2,029 212,117
0061 Community services 130,014 2,541 132,555
0071 Debt service-principal on long-term debt 162,005 - 162,005
0072 Debt service-interest on long-term debt 4,000 4,000
6030 Total expenditures 8,681,108 481,610 9,162,718
1100 EXCESS(DEFICIENCY)OF REVENUES
OVER(UNDER)EXPENDITURES 268,232 (1,740) 266,492
1200 NET CHANGE IN FUND BALANCES 268,232 (1,740) 266,492
0100 FUND BALANCES,BEGINNING 1,105,605 15,593 1,121,198
3000 FUND BALANCES,ENDING $ 1,373,837 $ 13,853 $ 1,387,690
Net change in fund balances $ 266,492
Amounts reported for governmental activities in the Statement of Activities are different because:
Receipts that are considered deferred inflows of resources in the governmental funds financial statements
are recognized as revenue in the government-wide financial statements under the accrual basis of accounting.
This amount represents the change in deferred inflows between the prior year and current year. (318,267)
Current year principal payments on capital leases consume current resources,however,
these payments reduce expenses and long-term liabilities in the government-wide financial statements. 162,005
Implementation of GASB 75 required certain expenditures be de-expended and recorded as
deferred resource inflows.Contributions made after the measurement date caused the change
in net position to increase by$46,204.Contributions before the measurement date also caused
a decrease in the change in net position of$46,603.The net share of the Academy's amount
of deferred inflows and outflows of resources decreased the net position by$34,009.This
amount is the net effect. (34,408)
Implementation of GASB 68 required certain expenditures be de-expended and recorded as
deferred resource inflows.Contributions made after the measurement date caused the change
in net position to increase by$100,311.Contributions before the measurement date also caused
a decrease in the change in net position of$91,593.The net share of the Academy's amount
of deferred inflows and outflows of resources decreased the net position by$167,365.This
amount is the net effect. (158,647)
Change in net position of governmental activities $ (82,825)
The Notes to the Financial Statements are an integral part of this statement.
17
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy Exhibit D-1
(A Component Unit of the Town of Westlake)
Statement of Fiduciary Net Position
Fiduciary Funds
August 31, 2019
Agency
Fund
ASSETS
Cash and cash equivalents $ 56,287
Prepaids 5,728
Total assets $ 62,015
LIABILITIES
Accounts payable $ 127
Due to student groups 61,888
Total liabilities $ 62,015
The Notes to the Financial Statements are an integral part of this statement.
18
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Notes to the Financial Statements
Note 1. Summary of Significant Accounting Policies
Reporting Entity
Westlake Academy (the Academy), a blended component unit of the Town of Westlake (the Town), is a
Texas nonprofit Corporation under Chapter 12, Subchapter D of the Education Code to provide
education. The Board of Trustees (the Board) consists of six trustees and is appointed by the Town's
governing body. Currently, all members of the Board are members of the Town's governing body. The
Academy prepares its basic financial statements in conformity with generally accepted accounting
principles promulgated by the Governmental Accounting Standards Board (the GASB) and other
authoritative sources identified in Statement on Auditing Standards No. 69 of the American Institute of
Certified Public Accountants; and it complies with the requirements of the appropriate version of Texas
Education Agency's Financial Accountability System Resource Guide (the Resource Guide) and the
requirements of contracts and grants of agencies from which it receives funds.
The Board is appointed by the governing Council of the Town and it has the authority to make
decisions, appoint administrators and managers, and significantly influence operations. It also has the
primary accountability for fiscal matters. Therefore, the Academy is a financial reporting entity as
defined by the GASB in its Statement No.14, "The Financial Reporting Entity", as modified by GASB
Statements No. 39 and 61.
The Academy's basic financial statements include a separate entity that is controlled by or dependent
on the Academy. The determination to include separate entities is based on the criteria of GASB
Statement No. 14, 'The Financial Reporting Entity" as amended by GASB Statement No. 39, "Determining
Whether Certain Organizations Are Component Units" and GASB Statement No. 61, "The Financial
Reporting Entity Omnibus." GASB defines the reporting entity as the primary government and those
component units for which the primary government is financially accountable. To be financially
accountable, a voting majority of the component unit's ruling body must be appointed by the primary
government, and either (a) the primary government must be able to impose its will, or (b) the primary
government may potentially benefit financially or be financially responsible for the component unit.
The Westlake Academy Foundation (the Foundation) is a 501 (c)(3) nonprofit organization which was
established exclusively for the purpose of supporting the Academy. This includes fundraising for and
contributing raised funds to the Academy. The Foundation has been discretely presented in the
accompanying financial statements and reported in a separate column to emphasize that it is legally
separate from the Academy. See Note 12 for additional information relating to the Foundation.
Separate audited financial statements of the Foundation are available from the Academy/Town
Finance Director's office, 1500 Solana Blvd, Building 7, Suite 7200, Westlake, Texas 76262.
Government-wide and Fund Financial Statements
The Statement of Net Position and the Statement of Activities are government-wide financial
statements. They report information on all of the Academy's nonfiduciary activities with most of the
interfund activities removed. Governmental activities include programs supported primarily by state and
federal grants, the Foundation, and the Town. The Academy has no business-type activities that rely to
a significant extent, on fees and charges for support.
Neither fiduciary funds nor component units that are fiduciary in nature are included.
19
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Notes to the Financial Statements
The Statement of Activities demonstrates how other people or entities that participate in programs the
Academy operates have shared in the payment of the direct costs. Direct expenses are those that are
clearly identifiable with a specific function or segment. The "charges for services" column includes
payments made by parties that purchase, use, or directly benefit from goods or services provided by a
given function or segment of the Academy. The primary example is charges for athletic registration
fees. The "grants and contributions" column includes amounts paid by organizations outside the
Academy to help meet the operational or capital requirements of a given function. Examples include
grants under the Elementary and Secondary Education Act. If revenue is not program revenue, it is
general revenue used to support all of the Academy's functions.
Interfund activities between governmental funds appear as due to/ due from on the Governmental
Fund Balance Sheet and as other resources and other uses on the Governmental Fund Statement of
Revenues, Expenditures and Changes in Fund Balance. All interfund transactions between
governmental funds are eliminated on the government-wide statements.
The fund financial statements provide reports on the financial condition and results of operations for
three fund categories: governmental, proprietary, and fiduciary. Since the resources in the fiduciary
funds cannot be used for Academy operations, they are not included in the government-wide
statements. The Academy considers some governmental funds major and reports their financial
condition and results of operations in a separate column.
Measurement Focus, Basis of Accounting and Financial Statement Presentation
The government-wide financial statements are reported using the economic resources measurement
focus and the accrual basis of accounting. Revenue is recorded when earned and expenses are
recorded when a liability is incurred, regardless of the timing of related cash flows. Grants and similar
items are recognized as revenue as soon as all eligibility requirements imposed by the provider have
been met.
Governmental fund financial statements use the current financial resources measurement focus and
the modified accrual basis of accounting. With this measurement focus, only current assets, current
liabilities, deferred inflows of resources, and fund balances are included on the balance sheet.
Operating statements of these funds present net increases and decreases in current assets (i.e.
revenues and other financing sources and expenditures and other financing uses).
The modified accrual basis of accounting recognizes revenues in the accounting period in which they
become both measurable and available and it recognizes expenditures in the accounting period in
which the fund liability is incurred, if measurable. The expenditures related to certain compensated
absences and claims and judgments are recognized when the obligations are expected to be
liquidated with expendable available financial resources. The Academy considers all revenues
available if they are collectible within 60 days after year-end.
Miscellaneous revenues are recorded as revenue when received in cash because they are generally
not measurable until actually received. Investment earnings are recorded as earned, since they are
both measurable and available.
Grant funds are considered to be earned to the extent of expenditures made under the provisions of
the grant. Accordingly, when such funds are received, they are recorded as deferred inflows until
related and authorized expenditures have been made. If balances have not been expended by the
end of the project period, grantors sometimes require the Academy to refund all or part of the unused
amount.
20
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Notes to the Financial Statements
The fiduciary funds utilize the accrual basis of accounting for purposes of asset and liability recognition.
With this basis of accounting, all assets and all liabilities associated with the operation of these funds are
included on the Statement of Fiduciary Net Position.
Fund Accounting
The Academy reports the following major governmental fund:
The General Fund is the Academy's primary operating fund. It accounts for all financial resources except
those required to be accounted for in another fund.
Additionally, the Academy reports the following fund types:
Nonmaior Governmental Funds:
These nonmajor Special Revenue Funds account for resources restricted to, or committed for, specific
purposes by the Academy or a grantor in a Special Revenue Fund. Most federal and some state
financial assistance is accounted for in a Special Revenue Fund and sometimes unused balances must
be returned to the grantor at the close of specified project period.
Fiduciary Funds:
Agency Funds account for resources held for others in a custodial capacity. Fiduciary funds are
reported in the fiduciary fund financial statements. However, because these assets are not available to
support Academy programs, these funds are not included in the government-wide statements. The
Academy's Agency Fund is a Student Activity Fund.
Other Accounting Policies
1. The State of Texas (the State) has created a state minimum personal leave program consisting of
five days per year personal leave with no limit on accumulation and transferability among
districts is provided for employees in accordance with 19 TAC §153.1021 (d)(8). Each District's
local Board is required to establish a personal leave plan. It is the Academy's policy to permit
employees to accumulate earned but unused state and local personal leave. There is no liability
for unpaid accumulated personal leave since the Academy does not have a policy to pay any
amounts when employees separate from service with the Academy.
2. The Data Control Codes refer to the account code structure prescribed by the Texas Education
Agency (TEA) in the Financial Accountability System Resource Guide. TEA requires the Academy
to display these codes in the financial statements filed with the Agency in order to insure
accuracy in building a statewide database for policy development and funding plan.
3. When an expenditure is incurred for purposes for which both restricted or unrestricted fund
balance is available, the Academy considers restricted funds to have been spent first. When an
expenditure is incurred for which committed, assigned, or unassigned fund balances are
available, the Academy considers amounts to have been spent first out of committed funds,
then assigned funds, and finally, unassigned funds.
4. The governmental fund financial statements present fund balances based on classifications that
comprise a hierarchy that is based primarily on the extent to which the Academy is bound to
honor constraints on the specific purposes for which amounts in the respective governmental
funds can be spent. The classifications used in the governmental fund financial statements are
as follows:
• Nonspendable: This classification includes amounts that cannot be spent because
they are either (a) not in spendable form or (b) are legally or contractually required
to be maintained intact.
21
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Notes to the Financial Statements
• Restricted: This classification includes amounts for which constraints have been
placed on the use of the resources either (a) externally imposed by creditors,
grantors, contributors, or laws or regulations of other governments, or (b) imposed by
law through constitutional provisions or enabling legislation.
• Committed: This classification includes amounts that can be used only for specific
purposes pursuant to constraints imposed by board resolution of the School Board,
the Academy's highest level of decision making authority. These amounts cannot be
used for any other purpose unless the School Board removes or changes the
specified use by taking the same type of action that was employed when the funds
were initially committed. This classification also includes contractual obligations to the
extent that existing resources have been specifically committed for use in satisfying
those contractual requirements.
• Assigned: This classification includes amounts that are constrained by the Academy's
intent to be used for a specific purpose but are neither restricted nor committed. This
intent can be expressed by the Finance Director and Superintendent.
• Unassigned: This classification includes the residual fund balance for the General
Fund. The unassigned classification also includes negative residual fund balance of
any other governmental fund that cannot be eliminated by offsetting of assigned
fund balance amounts.
5. Net position represents the difference between assets and deferred outflows of resources
and liabilities and deferred inflows of resources. Net position is reported as restricted when
there are limitations imposed on its use either though the enabling legislations adopted by
the Academy or through external restrictions imposed by creditors, grantors of laws or
regulations of other governments.
6. The preparation of financial statements in conformity with accounting principles generally
accepted in the United States of America requires management to make estimates and
assumptions that affect certain reported amounts and disclosures. Accordingly, actual
results could differ from those estimates.
7. Sometimes the Academy will fund outlays for a particular purpose from both restricted (e.g.
grant proceeds) and unrestricted resources. In order to calculate the amounts to report as
restricted net position and unrestricted net position in the government-wide financial
statements, a flow assumption must be made about the order in which the resources are
considered to be applied. It is the Academy's policy to consider restricted net position to
have been depleted before unrestricted net position is applied.
Note 2. Cash and Investments
The funds of the Academy must be deposited and invested under the terms of a contract, contents of
which are set out in the Depository Contract Law. The depository bank places approved pledged
securities for safekeeping and trust with the Academy's agent bank in an amount sufficient to protect
Academy funds on a day-to-day basis during the period of the contract. The pledge of approved
securities is waived only to the extent of the depository bank's dollar amount of Federal Deposit
Insurance Corporation (FDIC) insurance.
22
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Notes to the Financial Statements
At August 31, 2019, the carrying amount of the Academy's deposits (cash, certificates of deposit, and
interest-bearing savings accounts included in temporary investments), including $56,287 recorded in the
Agency fund, was $1,904,470 and the bank balance was $2,125,214. The carrying amount of the
Foundation's deposits was $547,114 as of August 31, 2019 and the bank balance was $549,096. The
Academy cash deposits at August 31, 2019 and during the year then ended was entirely covered by
FDIC insurance or the pledged collateral held by the Academy's agent bank in the Town of Westlake's
name.
The following is disclosed regarding the combined balances on the date of highest deposit:
a. Depository: First Financial Bank
b. The market value of securities pledged to the Town (inclusive of the Academy) as of the date of
the highest combined balance on deposit was $30,881,048.
c. The highest combined balances of cash, savings, and time deposit accounts amounted to
$28,899,866 ($2,136,917 of which belonged to the Academy) on February 8, 2019.
d. Total amount of FDIC coverage at the time of the highest combined balance was $250,000.
The Public Funds Investment Act (Government Code Chapter 2256) contains specific provisions in the
areas of investment practices, management reports and establishment of appropriate policies. Among
other things, it requires the Academy to adopt, implement, and publicize an investment policy. That
policy must address the following areas: (1) safety of principal and liquidity, (2) portfolio diversification,
(3) allowable investments, (4) acceptable risk levels, (5) expected rates of return, (6) maximum
allowable stated maturity of portfolio investments, (7) maximum average dollar-weighted maturity
allowed based on the stated maturity date for the portfolio, (8) investment staff quality and capabilities,
and (9) bid solicitation preferences for certificates of deposit. Statutes authorize the Academy to invest
in (1) obligations of the U. S. Treasury, certain U. S. agencies, and the State of Texas; (2) certificates of
deposit, (3) certain municipal securities, (4) money market savings accounts, (5) repurchase
agreements, (6) bankers acceptances, (7) mutual funds, (8) investment pools, (9) guaranteed
investment contracts, and (10) common trust funds. The Act also requires the Academy to have
independent auditors perform test procedures related to investment practices as provided by the Act.
The Academy is in substantial compliance with the requirements of the Act and with local policies.
The Academy categorizes its fair value measurements within the fair value hierarchy established by
generally accepted accounting principles. GASB Statement No. 72, Fair Value Measurement and
Application provides a framework for measuring fair value which establishes a three-level fair value
hierarchy that describes the inputs that are used to measure assets and liabilities.
• Level 1 inputs are quoted prices (unadjusted) for identical assets or liabilities in active markets
that a government can access at the measurement date.
• Level 2 inputs are inputs- other than quoted prices included within Level 1 -that are observable
for an asset or liability, either directly or indirectly.
• Level 3 inputs are unobservable inputs for an asset or liability.
The fair value hierarchy gives the highest priority to Level 1 inputs and the lowest priority to Level 3 inputs.
If a price for an identical asset or liability is not observable, a government should measure fair value
using another valuation technique that maximizes the use of relevant observable inputs and minimizes
the use of unobservable inputs. If the fair value of an asset or a liability is measured using inputs from
more than one level of the fair value hierarchy, the measurement is considered to be based on the
lowest priority level input that is significant to the entire measurement.
23
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Notes to the Financial Statements
The Academy presently has no recurring fair value measurements.
Investment pools are measured at amortized cost and are exempt for fair value reporting.
The carrying value of the Academy's investments at August 31, 2019, was $100, which was deposited in
TexPool (a Texas Local Government Investment Pool). Local government investment pools operate in a
manner consistent with the SEC's Rule 2a7 of the Investment Company Act of 1940. Local government
investment pools use amortized cost rather than market value to report net assets to compute share
prices. Accordingly, the fair value of the position of these pools is the same as the value of the shares in
each pool.
TexPool is organized in conformity with the Interlocal Cooperation Act, Chapter 791 of the Texas
Government Code, and the Public Funds Investment Act. Chapter 2256 of the Texas Government
Code. The Texas Comptroller of Public Accounts is the sole officer, director and shareholder of the Texas
Treasury Safekeeping Trust Company, which is authorized to operate TexPool. In addition, the TexPool
Advisory Board advises on TexPool's Investment Policy. This Board is composed equally of participants in
TexPool and other persons who do not have a business relationship with TexPool who are qualified to
advise TexPool. TexPool is subject to annual review by an independent auditor consistent with the Public
Funds Investment Act. In addition, TexPool is subject to review by the State Auditor's office and by the
Internal Auditor of the Comptroller's office.
In compliance with the Public Funds Investment Act, the Academy has adopted a deposit and
investment policy.That policy does address the following risks:
1 Custodial Credit Risk-Deposits: This is the risk that in the event of bank failure, the Academy's
deposits may not be returned to it. As of August 31, 2019, the Academy's deposits with financial
institutions in excess of federal depository insurance were fully collateralized by FDIC insurance
and pledged collateral held by the Academy's agent bank in the Town of Westlake's name.
2. Custodial Credit Risk-Investments: This is the risk that, in the event of the failure of the
counterparty, the Academy will not be able to recover the value of its investments or collateral
securities that are in the possession of an outside party. Investments are subject to custodial
credit risk only if they are evidenced by securities that exist in physical or book entry form. Thus
positions in external investment pools are not subject to custodial credit risk because they are
not evidenced by securities that exist in physical or book entry form.
3. Other Credit Risk: There is the risk that an issuer or other counterparty to an investment will not
fulfill its obligations. To minimize credit risk, TexPool invests only in investments authorized under
the Public Funds Investment Act. As of August 31, 2019, TexPool's investments credit quality rating
was AAAm (Standard & Poor's).
Foundation- Investments
The Foundation's investments in marketable securities are valued at their estimated fair values in the
statement of financial position. Unrealized gains and losses are included in the statement of activities. All
other investments are carried at cost.
Investments at the end of the year consist of the following:
August 31,2019
Investment Type Cost Basis Market Value
Marketable equity securities:
Common stock $ 1,820,484 $ 1,831,544
24
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Notes to the Financial Statements
FASB ASC 820, Fair Value Measurements and Disclosures, establishes a framework for measuring fair
value. That framework provides a fair value hierarchy that prioritizes the inputs to valuation techniques
used to measure fair value. The hierarchy gives the highest priority to unadjusted quoted prices in active
markets for identical assets or liabilities (Level 1 measurements) and the lowest priority to unobservable
inputs (Level 3 measurements). The three levels of the fair value hierarchy under FASB ASC 820 are
described as follows:
Level 1 inputs: Inputs to the valuation methodology are unadjusted quoted prices for identical
assets or liabilities in active markets that the Foundation has the ability to access.
Level 2 inputs: Inputs to the valuation methodology include:
• Quoted market prices for similar assets or liabilities in active markets;
• Quoted prices for identical assets or liabilities in inactive markets;
• Inputs other than quoted prices that are observable for the asset or liability;
and
• Inputs that are derived principally from or corroborated by observable market
data by correlation or other means.
If the asset or liability has a specified (contractual) term, the Level 2 input must be
observable for substantially the full-term of the asset or liability.
Level 3 inputs: Inputs to the valuation methodology are unobservable and significant to the fair
value measurement.
The asset or liability's fair value measurement level within the fair value hierarchy is based on the lowest
level of any input that is significant to the fair value measurement. Valuation techniques used need to
maximize the use of observable inputs and minimize the use of unobservable inputs.
The following is a description of the valuation methodologies used for assets measured at fair value.
Marketable Equity Securities
Marketable equity securities reported as level 1 are determined by reference to quoted market prices
for investments listed on an exchange or over-the-counter market.
The following table sets forth by level, within the fair value hierarchy, the Foundation's assets at fair value
as of August 31, 2019.
Assets at Fair Value as of
August 31,2019
Level Level Level Total
Marketable equity securities:
Common stock $ 1,831,544 $ $ - $ 1,831,544
25
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Notes to the Financial Statements
Note 3. Due from Other Governments
The Academy participates in a variety of state and local programs from which it receives grants to
partially or fully finance certain activities. Amounts due from federal and local governments as of
August 31, 2019, are summarized below.
State
Fund Entitlements Local Total
General fund $ 474,221 $ 8,332 $ 482,553
Nonmajor funds 90,149 11,247 101,396
Total $ 564,370 $ 19,579 $ 583,949
Note 4. Donated Use of Facilities
The Academy currently operates in facilities that are capital assets of the Town. The Academy is not
required by the Town to pay rent for the use of those facilities; however, the Academy recognizes the
value of the use received, $819,949, in the government-wide statement of activities as capital grants
and contributions and as expense allocated to the various functions.
Note 5. Interfund Balances and Activities
Interfund balances at August 31, 2019, consisted of the following individual fund balances:
Due to Fund Due from Fund Amount Purpose
General fund Nonmajor governmental $ 98,656 Reimburse program disbursements
Total $ 98,656
The Academy had no interfund transfers during the year ending August 31, 2019.
Note 6. Revenue from Local and Intermediate Sources
During the current year, revenues from local and intermediate sources as reported on Exhibit C-2 of the
fund statements consisted of the following:
Non-major
General Fund Funds Total
Gifts and bequests $ 1,388,354 $ 178,578 $ 1,566,932
Interest 22,558 - 22,558
Food sales 7,000 - 7,000
Campus activities - 79,994 79,994
Parking/transportation 35,727 - 35,727
Athletics 72,519 72,519
Miscellaneous 118,995 118,995
Total $ 1,645,153 $ 258,572 $ 1,903,725
26
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Notes to the Financial Statements
Note 7. Defined Benefit Pension Plan
Plan Description
The Academy participates in a cost-sharing multiple-employer defined benefit pension that has a
special funding situation. The plan is administered by the Teacher Retirement System of Texas (TRS).
TRS's defined benefit pension plan is established and administered in accordance with the Texas
Constitution, Article XVI, Section 67 and Texas Government Code, Title 8, Subtitle C. The pension trust
fund is a qualified pension trust under Section 401 (a) of the Internal Revenue Code. The Texas
Legislature establishes benefits and contribution rates within the guidelines of the Texas Constitution. The
pension's Board of Trustees does not have the authority to establish or amend benefit terms.
All employees of public, state-supported educational institutions in Texas who are employed for one-half
or more of the standard work load and who are not exempted from membership under Texas
Government Code, Title 8, Section 822.002 are covered by the system.
Pension Plan Fiduciary Net Position
Detailed information about the Teacher Retirement System's fiduciary net position is available in a
separately-issued Comprehensive Annual Financial Report that includes financial statements and
required supplementary information. That report may be obtained on the Internet at
http://www.trs.state.tx.us/about/documents/cafr.pdf#CAFR, by writing to TRS at 1000 Red River Street,
Austin,TX, 78701-2698; or by calling (512) 542-6592.
Benefits Provided
TRS provides service and disability retirement, as well as death and survivor benefits, to eligible
employees (and their beneficiaries) of public and higher education in Texas. The pension formula is
calculated using 2.3 percent (multiplier) times the average of the five highest annual creditable salaries
times years of credited service to arrive at the annual standard annuity except for members who are
grandfathered, the three highest annual salaries are used. The normal service retirement is at age 65
with 5 years of credited service or when the sum of the member's age and years of credited service
equals 80 or more years.
Early retirement is at age 55 with five years of service credit or earlier than 55 with 30 years of service
credit. There are additional provisions for early retirement if the sum of the member's age and years of
service credit total at least 80, but the member is less than age 60 or 62 depending on date of
employment, or if the member was grandfathered in under a previous rule. There are no automatic
post-employment benefit changes; including automatic COLAs. Ad hoc post-employment benefit
changes, including ad hoc COLAs can be granted by the Texas Legislature as noted in the Plan
description above.
Contributions
Contribution requirements are established or amended pursuant to Article 16, section 67 of the Texas
Constitution which requires the Texas legislature to establish a member contribution rate of not less than
6% of the member's annual compensation and a state contribution rate of not less than 6% and not
more than 10% of the aggregate annual compensation paid to members of the system during the fiscal
year. Texas Government Code section 821.006 prohibits benefit improvements, if as a result of the
particular action, the time required to amortize TRS' unfunded actuarial liabilities would be increased to
a period that exceeds 31 years, or, if the amortization period already exceeds 31 years, the period
would be increased by such action.
27
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Notes to the Financial Statements
Employee contribution rates are set in state statute, Texas Government Code 825.402. Senate Bill 1458 of
the 83rd Texas Legislature amended Texas Government Code 825.402 for member contributions and
established employee contribution rates for fiscal years 2014 thru 2017. The 85th Texas Legislature,
General Appropriations Act (GAA) established the employer contribution rates for fiscal years 2018 and
2019. Rates for such plan fiscal years are as follows:
Contribution rates 2018 2019
Member 7.7% 7.7%
Non-employer contributing
entity (State) 6.8% 6.8%
Employers 6.8% 6.8%
2019 Employer contributions $ 100,311
2019 Member contributions $ 425,039
2019 NECE on-behalf
contributions $ 340,785
Contributors to the plan include members, employers and the State of Texas as the only non-employer
contributing entity. The State is the employer for senior colleges, medical schools and state agencies
including TRS. In each respective role, the State contributes to the plan in accordance with state
statutes and the General Appropriations Act (GAA).
As the non-employer contributing entity for public education and junior colleges, the State of Texas
contributes to the retirement system an amount equal to the current employer contribution rate times
the aggregate annual compensation of all participating members of the pension trust fund during that
fiscal year reduced by the amounts described below which are paid by the employers.
Employers (public school, junior college, other entities or the State of Texas as the employer for senior
universities and medical schools) are required to pay the employer contribution rate in the following
instances:
• On the portion of the member's salary that exceeds the statutory minimum for members entitled
to the statutory minimum under Section 21.402 of the Texas Education Code.
• During a new member's first 90 days of employment.
• When any part or all of an employee's salary is paid by federal funding sources, a privately
sponsored source, from non-educational and general, or local funds.
• When the employing district is a public junior college or junior college district, the employer shall
contribute to the retirement system an amount equal to 50% of the state contribution rate for
certain instructional or administrative employees; and 100% of the state contribution rate for all
other employees.
In addition to the employer contributions listed above, there are two additional surcharges an employer
is subject to:
• When employing a retiree of the Teacher Retirement System the employer shall pay both the
member contribution and the state contribution as an employment after retirement surcharge.
28
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Notes to the Financial Statements
• When a school district or charter school does not contribute to the Federal Old-Age, Survivors
and Disability Insurance (OASDI) Program for certain employees, they must contribute 1.5% of
the state contribution rate for certain instructional or administrative employees; and 100% of the
state contribution rate for all other employees.
Actuarial Assumptions
The total pension liability in the August 31, 2018 actuarial valuation was determined using the following
actuarial assumptions:
Valuation date August 31,2017 rolled forward to August 2018
Actuarial cost method Individual entry age normal
Asset valuation method Market value
Single discount rate 6.907%
Long-term expected investment rate
of return 7.25%
Municipal bond rate as of August 2018 3.69%.Source for the rate is the Fixed Income Market
Data/Yield Curve/DateMunicipal Bonds with 20 Years
to maturity that include Only federally tax-exempt
Municipal bonds as reported In Fidelity Index's "20-
Year Municipal GO AA Index
Last year ending August 31,in 2017 to 2116
projection period (100 years) 2116
Inflation 2.30%
Salary increases including inflation 3.50%to 9.50%includes inflation
Ad-hoc employment benefit changes None
The actuarial methods and assumptions are primarily based on a study of actual experience for the
four-year period ending August 31, 2017 and adopted on September 24, 2018.
Discount Rate
The single discount rate used to measure the total pension liability was 6.907%. The single discount rate
was based on the expected rate of return on pension plan investments of 7.25% and a municipal bond
rate of 3.69%. The projection of cash flows used to determine the discount rate assumed that
contributions from plan members and those of the contributing employers and the non-employer
contributing entity are made at the statutorily required rates. Based on those assumptions, the pension
plan's fiduciary net position was sufficient to finance the benefit payments until the year 2069. As a
result, the long-term expected rate of return on pension plan investments was applied to projected
benefit payments through the year 2069, and the municipal bond rate was applied to all benefit
payments after that date. The long-term expected rate of return on pension plan investments was
determined using a building-block method in which best estimates ranges of expected future real rates
of return (expected returns, net of pension plan investment expense and inflation) are developed for
each major asset class. These ranges are combined to produce the long-term expected rate of return
by weighting the expected future real rates of return by the target asset allocation percentage and by
adding expected inflation.
29
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Notes to the Financial Statements
Best estimates of geometric real rates of return for each major asset class included in the Systems target
asset allocation as of August 31, 2018 are summarized below:
Long-term
Expected
Real Return Portfolio
Target Geometric Real Rate of
Asset Class Allocation Basis Return{
Global Equity
U.S. 18% 5.7% 1.0%
Non-U.S. Developed 13% 6.9% 0.9%
Emerging Markets 9% 9.0% 0.8%
Directional Hedge Funds 4% 3.5% 0.1%
Private Equity 13% 10.2% 1.3%
Stable Value
U.S.Treasuries 11% 1.1% 0.1%
Absolute Return 0% 0.0% 0.0%
Stable Value Hedge Funds 4% 3.1% 0.1%
Cash 1% -0.3% 0.0%
Real Return
Global Inflation Linked Bonds 3% 0.7% 0.0%
Real Assets 14% 5.2% 0.7%
Energy and Natural Resources 5% 7.5% 0.4%
Commodities 0% 0.0% 0.0%
Risk Parity
Risk Parity 5% 3.7% 0.2%
Inflation Expectation 2.3%
Alpha -0.8%
Total 100.0% 7.3%
*The Expected Contribution to Returns incorporates the volatility drag resulting from the
conversion between Arithmetic and Geometric mean returns.
Discount Rate Sensitivity Analysis
The following schedule shows the impact of the Net Pension Liability if the discount rate used was 1% less
than and 1% greater than the discount rate that was used (6.907%) in measuring the 2018 Net Pension
Liability.
1%Decrease in Discount 1%Increase in
Discount Rate Rate Discount Rate
(5.907%) (6.907%) (7.907%)
Academy's proportionate share of the
net pension liability $ 2,248,050 $ 1,489,525 $ 875,454
30
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Notes to the Financial Statements
Pension Liabilities, Pension Expense, and Deferred Outflows of Resources and Deferred Inflows of
Resources Related to Pensions
At August 31, 2019, the Academy reported a liability of $1,489,525 for its proportionate share of the TRS's
net pension liability. This liability reflects a reduction for State pension support provided to the Academy.
The amount recognized by the Academy as its proportionate share of the net pension liability, the
related State support, and the total portion of the net pension liability that was associated with the
Academy were as follows:
Academy's proportionate share of the collective net pension liability $ 1,489,525
State's proportionate share that is associated with Academy 5,571,598
Total $ 7,061,123
The net pension liability was measured as of August 31, 2017 and rolled forward to August 31, 2018 and
the total pension liability used to calculate the net pension liability was determined by an actuarial
valuation as August 31, 2017 rolled forward to August 31, 2018. The Academy's proportion of the net
pension liability was based on the Academy's contributions to the pension plan relative to the
contributions of all employers to the plan for the period September 1, 2017 thru August 31, 2018.
At August 31, 2018, the employer's proportion of the collective net pension liability was 0.002706 1 39 7%
which was a decrease of 0.0000950301%from its proportion measured as of August 31, 2017.
Changes since the Prior Actuarial Valuation
The following were changes to the actuarial assumptions or other inputs that affected measurement of
the total pension liability since the prior measurement period.
• The total pension liability as of August 31, 2018 was developed using a roll-forward method from
the August 31, 2017 valuation.
• Demographic assumptions including post-retirement mortality, termination rates, and rates of
retirement were updated based on the experience study performed for TRS for the period ending
August 31, 2017.
• Economic assumptions including rates of salary increase for individual participants was updated
based on the same experience study.
• The discount rate changed from 8.0% as of August 31, 2017 to 6.907% as of August 31, 2018.
• The long-term assumed rate of return changed from 8.0%to 7.25%.
• The change in the long-term assumed rate of return combined with the change in the single
discount rate was the primary reason for the increase in the net pension liability.
For the year ended August 31, 2019, the Academy recognized pension expense of $810,398 and
revenue and expense of$551,440 for support provided by the State.
31
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Notes to the Financial Statements
At August 31, 2019, the Academy reported its proportionate share of the TRS's deferred outflows of
resources and deferred inflows of resources related to pensions from the following sources:
Deferred Deferred
Outflows Inflows
of Resources of Resources
Differences between expected and actual economic experience $ 9,284 $ 36,547
Changes in actuarial assumptions 537,045 16,783
Difference between projected and actual investment earnings - 28,262
Changes in proportion and difference between the employer's
contributions and the proportionate share of contributions 271,183 29,352
Contributions paid to TRS subsequent to the measurement date 100,311 -
Total $ 917,823 $ 110,944
The $100,311 reported as a deferred outflow of resources resulting from Academy contributions
subsequent to the measurement date will be recognized as a reduction of the net pension liability in the
year ending August 31, 2020.
Other amounts reported as deferred outflows and inflows of resources related to pensions will be
recognized in pension expense as follows:
Pension
Expense
Year Ended (Income)
August 31, Amount
2020 $ 206,504
2021 147,024
2022 124,978
2023 87,761
2024 84,707
Thereafter 55,594
Total $ 706,568
Note 8. Health Care Coverage
During the period ended August 31, 2019, employees of the Academy who met minimum eligibility
requirements were covered by a state-wide health care plan, TRS Active Care. The Academy's
participation in this plan is renewed annually. The Academy paid into the Plan $367 per month per
employee and $292 per month when the employee works less than 30 hours per week if eligible to enroll
in TRS Active Care. Employees, at their option, pay premiums for any coverage above these amounts as
well as for dependent coverage.
The Teacher Retirement System (TRS) manages TRS Active Care. The medical plan is administered by
Aetna, and Caremark Health administers the prescription drug plan. The latest financial information on
the state-wide plan may be obtained by writing to the TRS Communications Department, 1000 Red
River Street, Austin, Texas 78701, by calling the TRS Communications Department at 1-800-223-8778, or
by downloading the report from the TRS Internet website, www.trs.state.tx.us, under the TRS Publications
heading.
32
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Notes to the Financial Statements
Note 9. Defined Other Post Employment Benefit Plan
Plan Description
The Academy participates in the Texas Public School Retired Employees Group Insurance Program
(TRS-Care). It is a multiple-employer, cost-sharing defined Other Post-Employment Benefit (OPEB) plan
that has a special funding situation. The plan is administered through a trust by the Teacher Retirement
System of Texas (TRS) Board of Trustees. It is established and administered in accordance with the Texas
Insurance Code, Chapter 1575.
OPEB Plan Fiduciary Net Position
Detail information about the TRS-Care's fiduciary net position is available in the separately-issued
TRS Comprehensive Annual Financial Report that includes financial statements and
required supplementary information. That report may be obtained on the Internet at
http://www.trs.state.tx.us/about/documents/cafr.pdf#CAFR; by writing to TRS at 1000 Red River Street,
Austin,TX, 78701-2698; or by calling (512) 542-6592.
Benefits Provided
TRS-Care provides a basic health insurance coverage (TRS-Care 1), at no cost to all retirees from public
schools, charter schools, regional education service centers and other educational Academys who are
members of the TRS pension plan. Optional dependent coverage is available for an additional fee.
Eligible retirees and their dependents not enrolled in Medicare may pay premiums to participate in one
of two optional insurance plans with more comprehensive benefits (TRS-Care 2 and TRS-Care 3). Eligible
retirees and dependents enrolled in Medicare may elect to participate in one of the two Medicare
health plans for an additional fee. To qualify for TRS-Care coverage, a retiree must have at least 10
years of service credit in the TRS pension system. The Board of Trustees is granted the authority to
establish basic and optional group insurance coverage for participants as well as to amend benefit
terms as needed under Chapter 1575.052. There are no automatic post-employment benefit changes;
including automatic COLAs.
The premium rates for the optional health insurance are based on years of service of the member. The
schedule below shows the monthly rates for a retiree with and without Medicare coverage.
TRS-Care Plan Premium Rates
Effective September 1,2018-December 31,2018
Medicare Non-medicare
Retiree* $ 135 $ 200
Retiree and spouse 529 689
Retiree*and children 468 408
Retiree and family 1,020 999
*or surviving spouse
33
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Notes to the Financial Statements
Contributions
Contribution rates for the TRS-Care plan are established in state statute by the Texas Legislature, and
there is no continuing obligation to provide benefits beyond each fiscal year. The TRS-Care plan is
currently funded on a pay-as-you-go basis and is subject to change based on available funding.
Funding for TRS-Care is provided by retiree premium contributions and contributions from the state,
active employees, and school Academys based upon public school Academy payroll. The TRS Board of
trustees does not have the authority to set or amend contribution rates.
Texas Insurance Code, section 1575.202 establishes the state's contribution rate which is 1.0% of the
employee's salary. Section 1575.203 establishes the active employee's rate which is .65% of pay. Section
1575.204 establishes an employer contribution rate of not less than 0.25 percent or not more than 0.75
percent of the salary of each active employee of the public. The actual employer contribution rate is
prescribed by the Legislature in the General Appropriations Act. The following table shows contributions
to the TRS-Care plan by type of contributor.
2019 2018
Active employee 0.65% 0.65%
Non-employer contribution entity (state) 1.25% 1.25%
Employers/District 0.75% 0.75%
Federal/private funding remitted by Employers 1.25% 1.25%
The contribution amounts for the Academy's fiscal year 2019 are as follows:
2018 Employer contributions $ 46,703
2018 Member contributions $ 425,039
2018 NECE on-behalf
contributions $ 64,776
In addition, the State of Texas contributed $63,877, $72,065 and $49,659 in 2019, 2018, and 2017,
respectively, for on-behalf payments for Medicare Part D.
In addition to the employer contributions listed above, there is an additional surcharge all TRS employers
are subject to (regardless of whether or not they participate in the TRS Care OPEB program). When
employers hire a TRS retiree, they are required to pay to TRS Care, a monthly surcharge of $535 per
retiree.
TRS-Care received supplemental appropriations from the State of Texas as the Non-Employer
Contributing Entity in the amount of $182.6 million in fiscal year 2018. The 85th Texas Legislature, House
Bill 30 provided an additional $212 million in one-time, supplemental funding for the fiscal year 2018-19
biennium to continue to support the program. This was also received in fiscal year 2018 bringing the
total appropriations received in fiscal year 2018 to $394.6 million.
Actuarial Assumptions
A change was made in the measurement date of the total OPEB liability for this fiscal year. The actuarial
valuation was performed as of August 31, 2017. Update procedures were used to roll forward the total
OPEB liability to August 31, 2018.This is the first year using the roll forward procedures.
34
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Notes to the Financial Statements
The actuarial valuation of TRS-Care is similar to the actuarial valuations performed for the pension plan,
except that the OPEB valuation is more complex. All of the demographic assumptions, including
mortality and most of the economic assumptions used in this OPEB valuation were identical to those
used in the respective TRS pension valuation.
The active mortality rates were based on 90% of the RP-2014 Employee Mortality Tables for males and
females, with full generational mortality using Scale BB. The Post-retirement mortality rates were based
on the 2018 TRS of Texas Healthy Pensioner Mortality Tables, with full generational projection using the
ultimate improvement rates from the most recently published scale (U-MP).
The total OPEB liability in the August 31, 2017 actuarial valuation rolled forward to August 31, 2018 was
determined using the following actuarial assumptions:
Valuation date August 31,2017,rolled forward to August 31,2018
Actuarial cost method Individual entry age normal
Inflation 2.30%
Discount Rate 3.69%.Source from fixed income municipal bonds
with 20 years to to maturity that include only federal
tax-exempt municipal bonds as reported in Fidelity
Index's"20-Year Municipal GO AA Index" as of
August 31,2018
Aging factors Based on plan specific experience
Election rates Normal Retirement;70%participation prior to age
65 and 75%after age 65.
Expenses Third-party administrative expenses related to the
delivery of health care benefits are included in the
age-adjusted claims costs.
Projected salary increases 3.05%to 9.50%,including inflation
Healthcare trend rates Initial medical trend rates of 107.74 percent and
9.00 percent for Medicare retirees and an initial
medical trend rate of 6.75 percent for Non-
medicare retirees. Initial prescription drug trend rate
of 11.00 percent for all retirees.The first year trend
increase for Medicare Advantage (medical)
premiums reflects the anticipated return of the
Health Insurer Fee (HIF) in 2020.
Ad-hoc employment benefit changes None
In this valuation, the impact of the Cadillac Tax has been calculated as a portion of the trend
assumption. Assumptions and methods used to determine the impact of the Cadillac Tax include:
• 2018 thresholds of$850/$2,292 were indexed annually by 2.50%.
• Premium data submitted was not adjusted for permissible exclusions to the Cadillac Tax.
• There were no special adjustments to the dollar limit other than those permissible for non-Medicare
retirees over 55.
Results indicate that the value of the excise tax would be reasonably represented by a 25 basis point
addition to the long-term trend rate assumption.
35
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Notes to the Financial Statements
Discount Rate
A single discount rate of 3.69% was used to measure the total OPEB liability. There was a change of.27
percent in the discount rate since the previous year. Because the plan is essentially a "pay-as-you-go"
plan, the single discount rate is equal to the prevailing municipal bond rate. The projection of cash flows
used to determine the discount rate assumed that contributions from active members and those of the
contributing employers and the non-employer contributing entity are made at the statutorily required
rates. Based on those assumptions, the OPEB plan's fiduciary net position was projected to not be able
to make all future benefit payments of current plan members. Therefore, the municipal bond rate was
applied to all periods of projected benefit payments to determine the total OPEB liability.
Discount Rate Sensitivity Analysis. The following schedule shows the impact of the Net OPEB Liability if
the discount rate used was 1% less than and 1% greater than the discount rate that was used (3.69%) in
measuring the Net OPEB Liability.
1%Decrease in Trend 1%Increase in
Trend Rate Rate Trend Rate
(2.69%) (3.69%) (4.69%)
Academy's proportionate share of the
net OPEB liability $ 3,512,213 $ 2,950,588 $ 2,506,306
Healthcare Cost Trend Rates Sensitivity Analysis. The following presents the net OPEB liability of the plan
using the assumed healthcare cost trend rate, as well as what the net OPEB liability would be if it were
calculated using a trend rate that is one-percentage point lower or one-percentage point higher than
the assumed healthcare cost trend rate.
1%Decrease in Discount 1%Increase in
Discount Rate Rate Discount Rate
Academy's proportionate share of the
net OPEB liability $ 2,450,511 $ 2,950,588 $ 3,609,199
OPEB Liabilities, OPEB Expense, and Deferred Outflows of Resources and Deferred Inflows of Resources
Related to OPEBs
At August 31, 2019, the Academy reported a liability of $2,950,588 for its proportionate share of the TRS's
Net OPEB Liability. This liability reflects a reduction for State OPEB support provided to the Academy. The
amount recognized by the Academy as its proportionate share of the net OPEB liability, the related
State support, and the total portion of the net OPEB liability that was associated with the Academy
were as follows:
Academy's proportionate share of the collective net pension liability $ 2,950,588
State's proportionate share that is associate with Academy 4,695,104
Total $ 7,645,692
The Net OPEB Liability was measured as of August 31, 2017 and rolled forward to August 31, 2018 and
the Total OPEB Liability used to calculate the Net OPEB Liability was determined by an actuarial
valuation as of that date. The employer's proportion of the Net OPEB Liability was based on the
employer's contributions to the OPEB plan relative to the contributions of all employers to the plan for
the period September 1, 2017 thru August 31, 2018.
At August 31, 2018 the employer's proportion of the collective Net OPEB Liability was .0059093400%
which was an increase of .0000262982%the same proportion measured as of August 31, 2017.
36
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Notes to the Financial Statements
Changes Since the Prior Actuarial Valuation. The following were changes to the actuarial assumptions
or other inputs that affected measurement of the Total OPEB liability since the prior measurement
period.
• Adjustments were made for retirees that were known to have discontinued their health care
coverage in fiscal year 2018. This change increased the total OPEB liability.
• The health care trend rate assumption was updated to reflect the anticipated return of the Health
Insurer Fee (HIF) in 2020. This change increased the total OPEB liability.
• Demographic and economic assumptions were updated based on the experience study
performed for TRS for the period ending August 31, 2017. This changed increased the total OPEB
liability.
• The discount rate was changed from 3.42% as of August 31, 2017 to 3.69% as of August 31, 2018.
This change lowered the total OPEB liability$2.3 billion.
• Change of benefit terms since the prior measurement date made effective September 1. 2017 by
the 85th Texas Legislature.
For the year ended August 31, 2019, the Academy recognized OPEB expense of $251,891 and revenue
of$170,780 for support provided by the State.
At August 31, 2019, the Academy reported its proportionate share of the TRS's deferred outflows of
resources and deferred inflows of resources related to other post-employment benefits from the
following sources:
Deferred Deferred
Outflows Inflows
of Resources of Resources
Differences between expected and actual economic experience $ 156,577 $ 46,565
Changes in actuarial assumptions 49,237 886,482
Difference between projected and actual investment earnings 516 -
Changes in proportion and difference between the employer's
contributions and the proportionate share of contributions 14,335
Contributions paid to TRS subsequent to the measurement date 46,703 -
Total $ 267,368 $ 933,047
The $46,703 deferred outflow of resources resulting from Academy contributions subsequent to the
measurement date will be recognized as a reduction of the net OPEB liability in the year ended
August 31, 2020.
The net amounts of the remaining balances of deferred outflows and inflows of resources related to
OPEB will be recognized in OPEB expense as follows:
OPEB
Expense
Year Ended (Income)
August 31, Amount
2020 $ (114,343)
2021 (114,343)
2022 (114,343)
2023 (114,441)
2024 (114,499)
Thereafter (140,413)
Total $ (712,382)
37
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Notes to the Financial Statements
Note 10. Risk Management
The Academy is exposed to various risk of loss related to torts, theft of, damage to and destruction of
assets; errors and omissions; injuries to employees; and natural disasters for which the Academy carries
commercial insurance. There were no settlements exceeding insurance coverage in the current fiscal
year.
Litigation and Contingencies
The Academy is a party to various legal actions none of which is believed by administration to have a
material effect on the financial condition of the Academy. Accordingly, no provision for losses has
been recorded in the accompanying combined financial statements for such contingencies.
The Academy participates in state and federal grant programs which are governed by various rules
and regulations of the grantor agencies. Costs charged to the respective grant programs are subject to
audit and adjustment by the grantor agencies; therefore, to the extent that the Academy has not
complied with the rules and regulations governing the grants, if any, refunds of any money received
may be required and the collectability of any related receivable at August 31, 2019 may be impaired.
In the opinion of the Academy, there are no significant contingent liabilities relating to compliance with
the rules and regulations governing the respective grants; therefore, no provision has been recorded in
the accompanying combined financial statements for such contingencies.
Note 11. Capital Leases
The Academy has entered into lease agreements as lessee for financing the acquisition of computer
equipment and software. The lease agreements qualify as capital leases for accounting purposes, and
therefore, have been recorded at the present value of the future minimum lease payments as of the
inception date. The final payment of the capital lease was paid with a principal payment of $162,005
and interest payment of $4,000. There is no remaining capital lease obligation at the end of the fiscal
year.
Note 12. Related Party Transactions
The Westlake Academy Foundation contributed $1,219,155 to the Academy during the fiscal year
ended August 31, 2019. In addition to the use of facilities discussed in Note 4, the Town of Westlake
contributed $224,806 to the Academy during the year.
Note 13. Evaluation of Subsequent Events
The Academy has entered into a three year capital lease agreement for technology to support the
one-to-one device initiative. Lease payments and use of technology begin in September 2019. Three
year lease is for$585,683 with an interest of 2.42%.
Note 14. New Accounting Pronouncements
In June 2018 the GASB released GASB statement No. 87, Leases. This statement was issued to increase
the usefulness of governmental entities' financial statements by requiring recognition of certain lease
assets and liabilities that were previously accounted for as operating leases. It establishes a single model
for lease accounting based on the principle that leases are a financing of the right to use an underlying
asset. Under this statement a lessee is required to recognize a lease liability and an intangible right-to-
use asset and a lessor is required to recognize a lease receivable and a deferred inflow of resources.
38
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Notes to the Financial Statements
This statement is effective for the Academy for the year ended June 30, 2021 and the Academy is
currently evaluating the impact of this standard on its financial statements.
In January 2017 the GASB released GASB statement No. 84, Fiduciary Activities. This statement was
issued to improve guidance regarding the identification of fiduciary activities for accounting and
financial reporting purposes and how fiduciary activities should be reported. The requirements of this
Statement will enhance consistency and comparability by (1) establishing specific criteria for identifying
activities that should be reported as fiduciary activities and (2) clarifying whether and how business-type
activities should report their fiduciary activities. Greater consistency and comparability enhances the
value provided by the information reported in financial statements for assessing government
accountability and stewardship. This statement is effective for the District for the year ended June 30,
2020 and the Academy is currently evaluating the impact of this standard on its financial statements.
Note 15. Expenditures in Excess of Appropriations
For the year ending August 31, 2019, expenditures exceeded appropriations in the following functions:
Instructional resources and media services ($364); Curriculum and staff development ($8,108); Health
Services ($191) and Facilities maintenance and operations ($21,659). Actual expenditures were less
than appropriations for the general fund as a whole by$99,417.
39
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
This Page Intentionally Left Blank
40
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Required Supplementary Information
41
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy Exhibit E-1
(A Component Unit of the Town of Westlake)
Budgetary Comparison Schedule - General Fund
For the Year Ended August 31, 2019
Variance with
Data Actual Final Budget
Control Budgeted Amounts Amounts Positive or
Codes Original Final GAAP Basis (Negative)
REVENUES
5700 Local and intermediate sources $ 1,567,834 $ 1,528,640 $ 1,645,153 $ 116,513
5800 State program revenues 7,279,995 7,394,673 7,304,187 (90,486)
5020 Total revenues 8,847,829 8,923,313 8,949,340 26,027
EXPENDITURES
CURRENT:
0011 Instruction 5,008,974 4,897,434 4,843,246 54,188
0012 Instructional resources and media services 90,935 89,675 90,039 (364)
0013 Curriculum and staff development 84,545 83,545 92,192 (8,647)
0021 Instructional leadership 170,216 161,610 154,969 6,641
0023 School leadership 924,198 953,591 948,814 4,777
0031 Guidance,counseling,and evaluation services 321,467 489,522 479,388 10,134
0033 Health services 72,919 71,630 71,810 (180)
0036 Extracurricular activities 219,169 277,024 256,287 20,737
0041 General administration 308,772 224,928 211,992 12,936
0051 Facilities maintenance and operations 947,445 965,759 990,511 (24,752)
0052 Security and monitoring services 40,000 40,000 35,753 4,247
0053 Data processing services 216,103 219,198 210,088 9,110
0061 Community services 138,322 134,148 130,014 4,134
DEBT SERVICE:
0071 Debt service-principal on long-term debt 163,067 163,068 162,005 1,063
0072 Debt service-interest on long-term debt 4,000 4,000 4,000 -
6030 Total expenditures 8,710,132 8,775,132 8,681,108 94,024
1100 Excess of revenues over
expenditures 137,697 148,181 268,232 120,051
1200 Net change in fund balance 137,697 148,181 268,232 120,051
0100 Fund balances--beginning 1,105,605 1,105,605 1,105,605 -
3000 Fundbalances-ending $ 1,243,302 $ 1,253,786 $ 1,373,837 $ 120,051
The Notes to the Budgetary Comparison Schedule are an integral part of this statement.
42
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Notes to the Budgetary Comparison Schedule
For the Year Ended August 31, 2019
Budgetary Information
The Board of Trustees adopts an "appropriated budget" on a GAAP basis for the General Fund. The
Academy is required to present the adopted and final amended budgeted revenues and expenditures
for this fund. The General Fund budget appears in Exhibit E-1.
The following procedures are followed in establishing the budgetary data:
1. Prior to August 25 of the preceding fiscal year, the Academy prepares a budget for the next
succeeding fiscal year beginning September 1. The operating budget includes proposed
expenditures and the means of financing them.
2. A meeting of the Board of Trustees is then called for the purpose of adopting the proposed
budget.
3. Prior to September 1, the budget is legally enacted through resolution by the Board. Once a
budget is approved, it can only be amended at the object by the staff, function and fund level
must be amended by approval of a majority of the members of the Board. Amendments are
presented to the Board at its regular meetings. Each amendment made before the fact, is
reflected in the official minutes of the Board, and is not made after fiscal year end.
4. Westlake Academy employees can amend the budget within each function as long as the total
function expenditure remains the same as adopted budget. If the total budgeted function
expenditure is amended and different from adopted budget, the Board must approve the
amendment. All budget appropriations lapse at year end.
43
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy Exhibit E-2
(A Component Unit of the Town of Westlake)
Schedule of Academy's Proportionate Share of Net Pension Liability-
Teacher Retirement System
For the Last Five Plan Years
2018 2017 2016 2015 2014
Academy's proportion of the net pension liability 0.0027061% 0.0028012% 0.0027822% 0.0030945% 0.0007190%
Academy's proportionate share of net pension liability $ 1,489,525 $ 895,663 $ 1,051,346 $ 1,093,865 $ 192,056
State's proportionate share of net pension liability
associated with the Westlake Academy 5,571,598 3,480,057 4,035,754 3,667,893 2,965,583
Total $ 7,061,123 $ 4,375,720 $ 5,087,100 $ 4,761,758 $ 3,157,639
Academy's covered payroll $ 5,289,916 $ 5,391,515 $ 5,094,571 $ 4,784,695 $ 4,300,931
Academy's proportionate share of net pension liability
as a percentage of its covered payroll 28.16% 16.61% 20.64% 22.86% 4.47%
Plan fiduciary net position as a
percentage of total pension liability 73.74% 82.17% 78.00% 78.43% 83.25%
Note:Only five years of data is presented in accordance with GASB#68,paragraph 138."The information for all periods for the 10-
year schedules that are required to be presented as required supplementary information may not be available initially. In these
cases,during the transition period,that information should be presented for as many years as are available.The schedules should
not include information that is not measured in accordance with the requirements of this Statement:'
44
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy Exhibit E-3
Schedule of Pension Contributions -Teacher Retirement System
For the Last Five Fiscal Years
2019 2018 2017 2016 2015
Statutorily required contributions $ 100,311 $ 91,593 $ 131,436 $ 88,399 $ 92,325
Actual contributions in relation to
statutorily required contributions 100,311 91,593 131,436 88,399 92,325
Contribution deficiency(excess) $ - $ - $ - $ - $ -
Academy's covered payroll $ 5,534,431 $ 5,289,916 $ 5,391,515 $ 5,094,571 $ 4,784,694
Contributions as a percentage
of Academy's covered payroll 1.81% 1.73% 2.44% 1.74% 1.93%
Note: GASB 68, Paragraph 81.2.1b requires that the data in this schedule be presented as of the Academy's current fiscal year as
opposed to the time period covered by the measurement date.
Note:Only five years of data is presented in accordance with GASB#68,paragraph 138."The information for all periods for the 10-
year schedules that are required to be presented as required supplementary information may not be available initially. In these
cases,during the transition period,that information should be presented for as many years as are available.The schedules should
not include information that is not measured in accordance with the requirements of this Statement.
45
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy Exhibit E-4
(A Component Unit of the Town of Westlake)
Schedule of Academy's Proportionate Share of Net OPEB Liability-
Teacher Retirement System TRS Care Plan
For the Last Two Plan Years
2018 2017
Academy's proportion of the net OPEB liability 0.005909340% 0.0058830418%
Academy's proportionate share of net OPEB liability $ 2,950,588 $ 2,558,314
State's proportionate share of net OPEB liability
associated with the Westlake Academy 4,695,104 4,406,333
Total $ 7,645,692 $ 6,964,647
Academy's covered payroll $ 5,289,916 $ 5,391,515
Academy's proportionate share of net OPEB liability
as a percentage of its covered payroll 55.78% 47.45%
Plan fiduciary net position as a
percentage of total OPEB liability 1.57% 0.91%
Note:Only two years of data is presented in accordance with GASB#75."The information for all periods for the 10-year schedules
that are required to be presented as required supplementary information may not be available initially. In these cases,during the
transition period, that information should be presented for as many years as are available. The schedules should not include
information that is not measured in accordance with the requirements of this Statement."
46
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy Exhibit E-5
Schedule of OPEB Contributions -Teacher Retirement System TRS Care Plan
For the Last Two Fiscal Years
2019 2018
Statutorily required contributions $ 46,703 $ 46,204
Actual contributions in relation to
statutorily required contributions 46,703 46,204
Contribution deficiency(excess) $ - $ -
Academy's covered payroll $ 5,534,431 $ 5,289,916
Contributions as a percentage
of Academy's covered payroll 0.84% 0.87%
Note:GASB 75 requires that the data in this schedule be presented as of the Academy's current fiscal year as opposed to the time
period covered by the measurement date.
Note:Only two years of data is presented in accordance with GASB#75."The information for all periods for the 10-year schedules
that are required to be presented as required supplementary information may not be available initially. In these cases,during the
transition period, that information should be presented for as many years as are available. The schedules should not include
information that is not measured in accordance with the requirements of this Statement."
47
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
This Page Intentionally Left Blank
48
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Combining Statements
49
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Combining Balance Sheet
Nonmajor Governmental Funds
August 31, 2019
224 397 410 461
Data Advanced
Control IDEA Part B Placement State Campus
Codes Formula Initiatives Textbook Fund Activity Funds
ASSETS
1 110 Cash and cash equivalents $ - $ $ - $ 9,537
1290 Other receivables - 90,149 1,556
1410 Prepaid expenditures - 1,576 -
1000 Total assets $ - $ $ 91,725 $ 11,093
LIABILITIES AND FUND BALANCES
LIABILITIES:
2170 Due to other funds $ - $ $ 91,725 $ -
Total liabilities 91,725
FUND BALANCES:
Nonspendable for:
3430 Prepaid items - 1,576 -
Restricted for:
3490 Donor stipulations - - -
Committed for:
3545 Campus activities - 11,093
3600 Unassigned - (1,576) -
3000 Total fund balances - - 11,093
4000 Total liabilities and fund balances $ - $ $ 91,725 $ 11,093
50
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Exhibit F-1
484 497 498
International
Foundation- Mindedness Total Nonmajor
Student Education Governmental
Local Grant Scholarships Symposium Funds
$ - $ - $ - $ 9,537
9,691 - - 101,396
- - - 1,576
$ 9,691 $ - $ - $ 112,509
$ 6,931 $ $ - $ 98,656
6,931 - 98,656
- - 1,576
2,760 - 2,760
- - 11,093
- - (1,576)
2,760 - 13,853
$ 9,691 $ $ - $ 112,509
51
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Westlake Academy
(A Component Unit of the Town of Westlake)
Combining Statement of Revenues, Expenditures, and Changes in
Fund Balances - Nonmajor Governmental Funds
For the Year Ended August 31, 2019
224 397 410 461
Data Advanced
Control IDEA Part B Placement State Textbook Campus
Codes Formula Initiatives Fund Activity Funds
REVENUES
5700 Local and intermediate sources $ - $ - $ - $ 83,600
5800 State program revenues - 336 110,654 60
5900 Federal program revenues 110,248 - - -
5020 Total revenues 110,248 336 110,654 83,660
EXPENDITURES
Current:
0011 Instruction 110,248 336 110,654 -
0012 Instructional resources and media - - -
0013 Curriculum and instructional
staff development - - -
0021 Instructional leadership - - -
0023 School leadership - - -
0031 Guidance,counseling
and evaluation services - - -
0033 Health services - - - -
0036 Extracurricular activities - - - 82,119
0041 General administration - - - 1,826
0051 Facilities maintenance and operations
0053 Data processing services
0061 Community services - - - -
6030 Total expenditures 110,248 336 110,654 83,945
1 100 EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES - - - (285)
1200 NET CHANGE IN FUND BALANCES - - - (285)
0100 FUND BALANCES, BEGINNING - - 11,378
3000 FUND BALANCES, ENDING $ $ - $ - $ 11,093
52
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Exhibit F-2
484 497 498
International
Foundation- Mindedness Total Nonmajor
Student Education Governmental
Local Grant Scholarships Symposium Funds
$ 171,472 $ 2,500 $ 1,000 $ 258,572
- - - 111,050
- - - 110,248
171,472 2,500 1,000 479,870
76,349 2,500 - 300,087
963 - - 963
20,819 - 1,000 21,819
3,562 - - 3,562
9,529 - - 9,529
4,323 - - 4,323
1,268 - - 1,268
48,633 - - 130,752
380 - - 2,206
2,531 2,531
2,029 2,029
2,541 - - 2,541
172,927 2,500 1,000 481,610
(1,455) - - (1,740)
(1,455) - - (1,740)
4,215 - - 15,593
$ 2,760 $ - $ - $ 13,853
53
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
This Page Intentionally Left Blank
54
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Internal Control Report
55
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
This Page Intentionally Left Blank
56
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
Independent Auditor's Report on Internal Control over
Financial Reporting and on Compliance and Other Matters
Based on an Audit of Financial Statements Performed
In Accordance with Government Auditing Standards
To the Board of Trustees
Westlake Academy
We have audited, in accordance with the auditing standards generally accepted in the United States
of America and the standards applicable to financial audits contained in Government Auditing
Standards issued by the Comptroller General of the United States, the financial statements of the
governmental activities, the discretely presented component unit, each major fund, and the aggregate
remaining fund information of Westlake Academy (the Academy) as of and for the year ended
August 31, 2019, and the related notes to the financial statements, which collectively comprise the
Academy's basic financial statements and have issued our report thereon dated November XX, 2019.
Internal Control over Financial Reporting
In planning and performing our audit of the financial statements, we considered the Academy's internal
control over financial reporting (internal control) to determine the audit procedures that are
appropriate in the circumstances for the purpose of expressing our opinions on the financial statements,
but not for the purpose of expressing an opinion on the effectiveness of the Academy's internal control.
Accordingly, we do not express an opinion on the effectiveness of the Academy's internal control.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a
combination of deficiencies, in internal control such that there is a reasonable possibility that a material
misstatement of the entity's financial statements will not be prevented, or detected and corrected on a
timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control
that is less severe than a material weakness, yet important enough to merit attention by those charged
with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this
section and was not designed to identify all deficiencies in internal control that might be material
weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any
deficiencies in internal control that we consider to be material weaknesses. However, material
weaknesses may exist that have not been identified.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Academy's financial statements are free
of material misstatement, we performed tests of its compliance with certain provisions of laws,
regulations, contracts, and grant agreements, noncompliance with which could have a direct and
material effect on the determination of financial statement amounts.
However, providing an opinion on compliance with those provisions was not an objective of our audit,
and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of
noncompliance or other matters that are required to be reported under Government Auditing
Standards.
57
DRAFT OF ANNUAL FINANCIAL STATEMENTS
FOR DISCUSSION PURPOSES WITH MANAGMENT
AND ACADEMY OFFICIALS.Should not be disrtibuted.
The Board of Trustees
Westlake Academy
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and
compliance and the results of that testing, and not to provide an opinion on the effectiveness of the
entity's internal control or on compliance. This report is an integral part of an audit performed in
accordance with Government Auditing Standards in considering the entity's internal control and
compliance. Accordingly, this communication is not suitable for any other purpose.
(Name of Firm)
Dallas, Texas
November XX, 2019
58
V�.)estlake Academy Board of Trustees }}
TYPE OF ACTION
Regular Meeting - Consent
Westlake Board Meeting
Monday, December 02, 2019
Topic: Adopting the 2020-2021 Academic Calendar
STAFF CONTACT: Jennifer Furnish, Secondary Assistant Principal
Strategic Alignment
Vision,Value,Mission Perspective Curriculum Outcome
Ob'ective
Academic Improve the
Academic Excellence Operations PYP/MYP/DP Efficiences of
Operational Systems
Strategic Initiative
Time Line - Start Date: August 19, 2020 Completion Date: May 28, 2021
Funding Amount: NA Status -N/A Source-N/A
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Westlake Academy created the 2020-2021 Academic Calendar by first creating a calendar
committee consisting of staff members from every programme. The committee reviewed the
current calendar and created three potential calendars that were sent to all staff. The Westlake
Academy staff was given the opportunity to ask questions during a faculty meeting and were then
asked to vote for their favorite calendar. The calendar then went to the ILT for final consideration.
We continue to adhere to all state requirements including the 75,600 minutes requirement for
student attendance and the 187 contract day requirement for staff.
RECOMMENDATION
Staff Recommends approval of the resolution.
ATTACHMENTS
Resolution 19-20 Adoption of the 2020-2021 Academic Calendar
2020-2021 Academic Calendar
WESTLAKE ACADEMY
RESOLUTION 19-20
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
ADOPTING THE 2020-2021 ACADEMIC CALENDAR.
WHEREAS, Westlake Academy views attendance as essential to student performance;
and,
WHEREAS, Westlake Academy is required to adhere to state policies regarding student
attendance while also seeking to make decisions in the best interest of all stakeholders; and,
WHEREAS, Westlake Academy is required to create and publish academic calendars for
each school year; and,
WHEREAS, Westlake Academy's Instructional Leadership Team researched and
developed a new academic calendar for the 2020-2021 school year; and,
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the constituents of Westlake as well as the students, their parents, and faculty of
Westlake Academy.
NOW, THEREFORE,BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Board of Trustees of Westlake Academy, hereby approves the
2020-2021 academic calendar attached to this resolution as Exhibit "A':
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 19-20
Page 1 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 2nd DAY OF DECEMBER 2019.
Laura Wheat, President
ATTEST:
Tanya Morris, Assistant to the Town Secretary Amanda DeGan, Superintendent
APPROVED AS TO FORM:
Janet S. Bubert, School Attorney
Resolution 19-20
Page 2 of 2
Yearly Calendar
Westlake Academy
Academic Calendar 2o2o-20211
August 2020 September 2020 October 2020
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa
1 1 2 3 4 S 1 2 3
2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10
9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 g28
15 16 17
16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 22 23 24
23 24 25 26 27 28 29 27 28 29 30 25 26 27 29 1 30 1 31
30 1 31
November 2020 December 2020 January 2021
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa
1 2 3 4 5 6 7 1 2 3 4 5 1 2
8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9
15 16 17 18 19 Z 21 13 14 15 16 17 Z 19 10 11 12 13 14 15 16
22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 19 20 21 22 23
29 30 27 28 29 30 31 24 25 26 27 28 29 30
31
2021 1 April 2021
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa
1 2 3 4 5 6 1 2 3 4 5 6 1 2 3
7 8 9 10 11 12 13 7 8 9 10 11 12 13 4 1 5 1 6 1 7 8 9 10
14 15 16 17 18 19 20 14 15 16 17 18 19 20 11 12 13 14 15 16 17
21 22 23 24 25 26 27 21 22 23 24 25 26 27 18 19 20 21 22 23 24
28 28 29 30 31 25 26 27 28 29 30
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa
1 1 2 3 4 5 1 2 3
2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 F27
7 8 9 10
9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 14 15 16 17
16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 21 22 23 24
23 24 25 26 27 29 27 28 29 30 25 26 28 29 30 31
30 31
First/Last Day of School
Early Release Days Parent/Student Conferences-All Day
No School Semester Exams/PYP Assessments
Professional Day-Student Holiday Senior Commencement TBD
First Day of School: August 19
Last Day of School: May 28
PYP Back to School Night:August 17
Secondary Back to School Night: August 18
yy� Y
� r i
. estlake Academy Board of Trustees
TYPE OF ACTION
Regular Meeting-Action Item
Westlake Board Meeting
Monday, December 02, 2019
Topic: Public Hearing to discuss Charter FIRST 2019 rating based on School Year
2017-2018 Data and Annual Financial Management Report
STAFF CONTACT: Debbie Piper, Finance Director
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Ob'ective
Vision: Westlake Academy
inspires college bound
students to achieve their
highest individual Fiscal Stewardship PYP/MYP/DP Improve Financial
potential in a nuturing Stewardship
environment that fosters
the traits found in the IB
Learner Profile.
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line- Start Date: December 2, 2019 Completion Date: December 2, 2019
Funding Amount: N/A Status -N/A Source-N/A
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
FIRST is the acronym for Financial Integrity Rating System of Texas, as developed for the Texas
school districts by the Texas Education Agency in response to Senate Bill 875 of the 761h Legislature
in 1999. The primary goal of the rating is to achieve quality performance in the management of school
districts financial resources. TEA also included open-enrollment charter schools in this rating system
in 2009.
After TEA receives financial information, they complete a School FIRST rating worksheet for each
school district and charter school. The current year rating worksheet contains 15 questions, called
indicators. Each indicator on the rating worksheet is designed to assess the management of financial
resources. Ratings are based on staff and student data reported for a school and financial data reported
for the corresponding fiscal year. Charters provide information to TEA through various financial
reports, audit reports, and data reported through PEIMS.
If the district/charter school answers "No"to any one of the indicators 1, 2A, 3, 4, OR 5, the rating is
automatically a"Substandard Achievement".
For the Fiscal Year ended August 31, 2018, Westlake Academy received a rating of"A"
Superior with a score of 94.
The only indicator we did not fare well on was#6 regarding the number of days of cash on hand being
sufficient to cover operating expenditures. The determination reference has a sliding scale from
greater than 60 operating days being 10 points to under 20 days being 0. The Academy had 31
operating days giving us 4 points. For FY 18-19, the $lM donation for the Arts and Sciences Center
was in the Academy's account at the year-end. It has since been transferred to the Municipal bank
account. If my calculations are correct,the Academy's cash balance at August 31, 2019 represents 77
days of operation. This should give the Academy a score of 10 for next year's Charter FIRST rating
Within two months after receipt of the final rating on October 31, 2019, the Board of Trustees is to
hold a hearing for public discussion of the annual financial accountability system report. A notice was
published in the Fort Worth Star Telegram on November 27, 2019
In addition to the Charter FIRST annual rating and in accordance with Title 19 Texas Administrative
Code, Chapter 109, Budgeting, Accounting and Auditing, Subchapter AA, Commissioner's Rules
Concerning Financial Accountability Rating System, we are required to submit a Financial
Management Report including the following required disclosures:
• Copy of Superintendent's current employment contract
• Reimbursements Received by the Superintendent and Board Members
• Outside Compensation and/or fees received by the Superintendent for Professional Consulting
and/or other personal services
• Gifts received by Executive Officers and Board Members (and First Degree Relatives, if any)
• Business Transactions between School and Board Members
RECOMMENDATION
Conduct public hearing and discussion of FIRST rating if necessary.
ATTACHMENTS
Charter FIRST ratings and Financial Management Report
NNTESTIA ACADEMY
Charter FIRST
Financial Integrity Rating System of Texas
Charter FIRST Annual Financial Management Report
(For Fiscal Year Ended August 2017-2018)
WESTLAKE ACADEMY
Charter FIRST Annual Financial Management Report
For the Year Ended August 31, 2018
INTRODUCTION
FIRST is the acronym for Financial Integrity Rating System of Texas, as developed for the Texas school
districts by the Texas Education Agency in response to Senate Bill 875 of the 761h Legislature in 1999. The
primary goal of the rating is to achieve quality performance in the management of school district's financial
resources. Open-enrollment charter schools were included in this rating system in 2009.
Financial Accountability Ratings
Under the FIRST system,the Texas Education Agency(TEA)assigns each school district and open-enrollment
charter school a financial accountability rating based on a district's overall performance on certain financial
measurements, ratios, and other indicators established by the commissioner of Education.
Preliminary ratings are released by Texas Education Agency every calendar year during the summer. The
Commissioner's Rules for Charter FIRST are contained in Title 19, Texas Administrative Code, Chapter 109,
Subchapter AA, Commissioner's Rules Concerning Financial Accountability Rating System. There were
changes in the Commissioner's Rule for Charter FIRST that were finalized in August 2018. The most
substantive changes in August 2018 will be implemented by the Teas Education Agency beginning with ratings
year 2020-2021 based primarily on data from fiscal year 2020. During the phase-in period, the new Charter
FIRST system has separate worksheets for rating years 2017-2018, 2018-2019, and 2019-2020 as compared
to subsequent years.
Going forward, the Commissioner of Education will evaluate the rating system every three years and may
modify the system to improve its effectiveness. Any changes made to the rating system are communicated
to school districts/open-enrollment charter schools by TEA along with the effective dates of the changes.
Reporting Requirements
Reporting the FIRST rating to the public is a key component of the system. Under FIRST, each school
district/open-enrollment charter school is required to prepare and make available an annual financial
management report that includes the following:
♦ The district's financial management performance rating provided by the Texas Education Agency
(TEA)based on its comparison with indicators established by the Commissioner of Education for the
state's new Financial Accountability System.
♦ The district's financial management performance under each indicator for the current and previous
years' financial accountability ratings; and
♦ Additional information required by the Commissioner of Education.
The financial management report being issued at the Charter FIRST hearing must contain certain required
disclosures, in accordance with Title 19 Texas Administrative Code Chapter 109, Budgeting, Accounting,
and Auditing Subchapter AA, Commissioner's Rules Concerning Financial Accountability Rating Systems.
Under Chapter 109, the Commissioner required certain disclosures, as follows:
+ A copy of the superintendent's current employment contract. The school district may publish the
superintendent's employment contract on the district's internet site in lieu of publication in the annual
financial management report. This must disclose all compensation and benefits paid to the
superintendent;
♦ A summary schedule for the fiscal year (12-month period) of total reimbursements received by the
superintendent and each board member,including transactions resulting from use of the school district's
credit card(s), debit card(s), store-value card(s) and any other instruments to cover expenses incurred
by the superintendent and each board member. The summary schedule shall separately report
reimbursements for meals, lodging, transportation,motor fuel, and other items (the summary schedule
of total reimbursements is not to include reimbursements for supplies and materials that were purchased
for the operation of the district);
♦ A summary schedule for the fiscal year of the dollar amount of compensation and/or fees received by
the superintendent from another school district or any other outside entity in exchange for professional
consulting and/or other personal services. The schedule shall separately report the amount received
from each entity;
♦ A summary schedule for the fiscal year of the total dollar amount by the executive officers and board
members of gifts that had an economic value of$250 or more in the aggregate in the fiscal year Code,
Chapter 573,Subchapter B, as a person related to another person within the first degree by
consanguinity or affinity) from an outside entity that received payments from the school district in the
prior fiscal year, and gifts from competing vendors that were not awarded contracts in the prior fiscal
year. This reporting requirement does not apply to reimbursement of travel-related expenses by an
outside entity when the purpose of the travel is to investigate or explore matters directly related to the
duties of an executive officer or board member duties, or matters related to attendance at education-
related conferences and seminars whose primary purpose is to provide continuing education (this
exclusion does not apply to trips for entertainment related purposes or pleasure trips). This reporting
requirement excludes an individual gift or a series of gifts from a single outside entity that had an
aggregate economic value of less than$250 per executive officer or board member;
♦ A summary schedule for the fiscal year fiscal year of the dollar amount by board members for the
aggregate amount of business transactions with the district. This reporting requirement is not to
duplicate the items disclosed in the summary schedule of reimbursements received by board members;
and
♦ Additional information that the district's board of trustees deems useful
♦ A public hearing must be held on the annual financial management report to afford interested parties
the opportunity to comment on the report. The public hearing must be held within two months after
receipt of the final financial accountability rating. The official notification from TEA was dated
October 13, 2019.
The 2019 Charter FIRST rating was based on an analysis of financial data submitted to the Texas Education
Agency for the 2018-2019 fiscal year. Fifteen indicators were evaluated to determine the rating.
Westlake Academy received the rating of A—Superior for 2019 with a score of 94. The rating worksheet
detailing the Charter's performance on each of the fifteen indicators as well as the explanations of the
indicators is reflected on the remaining pages of this report.
Charter FIRST - Financial Integrity Rating System of Texas
2017-2018 Ratings Based on Fiscal Year 2018 Data compared to Fiscal Year 2017
FY 17-18 FY 16-17
P 1 Was the complete annual financial report(AFR)and charter school financial data submitted to TEA within 30 YES YES
days of the November 27 or January 28 deadline depending on the charter school's fiscal year end date of
June 30 or August 31 rep ectivel ?
P 2A Was there an unmodified opinion in the AFR on the financial statements as a whole?(The American Institute YES YES
of Certified Public Accountants(AICPA)defines unmodified opinion.The external independent auditor
determines if there was an unmodified opinion.)
2B Did the external independent auditor report that the AFR was free of any instance(s)of material weaknesses YES YES
in internal controls over financial reporting and compliance for local,state,or federal funds?(The AICPA
defines material weakness.
P 3 Was the charter school in compliance with the payment terms of all debt agreements at fiscal year end?(If the YES YES
charter school was in default in a prior fiscal year,an exemption applies in following years if the charter
school is current on its forbearance or payment 121an with the lender and the payments are made on schedule
for the fiscal year being rated.Also exempted are technical defaults that are not related to monetary defaults.
A technical default is a failure to uphold the terms of a debt covenant,contract,or master promissory note
even though p"ments to the lender,trust,or sinking fund are current.A debt agreement is a legal agreement
between a debtor(person,company,etc.that owes money)and their creditors,which includes a plan for
paying back the debt.
P 4 Did the charter school make timely payments to the Teachers Retirement SystemTRSI,Texas Workforce YES YES
Commission(TWO,Internal Revenue Service(IRS),and other government agencies?
P 5 Was the total net asset balance in the Statement of Financial Position for the charter school greater than zero? YES YES
(If the charter school's change of students in membership over 5 years was 10 percent or more,then the
charter school passes this indicator.)(New charter schools that have a negative net asset balance will pass this
indicator if they have a 10 percent growth in students year over year until it completes its fifth year of
operations.After the fifth year of operations, the calculation changes to the 10 percent increase in 5 ears.
6 Was the number of days of cash on hand and current investments for the charter school sufficient to cover
operating expenses?The calculation will use expenses,excluding depreciation.For govemment charter 4 0
schoolspension expense will be excluded.
7 Was the measure of current assets to current liabilities ratio for the charter school sufficient to cover short- 10 10
term debt?
8 Was the ratio of lone-term liabilities to total assets for the charter school sufficient to support lone-term
solvency?(If the charter school's change of students in membership over 5 years was 10 percent or more,then 10 10
the charter school passes this indicator.)(New charter schools that have a negative net asset balance will pass
this indicator if they have a 10 percent growth in students year over year until it completes its fifth year
operations.After the fifth year of operations,the calculation changes to the 10 percent increase in 5 ears.
9 Did the charter school's revenues equal or exceed expenses,excluding depreciation?If not,was the charter
school's number of days of cash on hand greater than or equal to 40 days?The calculation will use expenses, 10 10
excluding depreciation.For govemment charter schoolsPension ex ense will be excluded.
10 Was the debt service coverage ratio sufficient to meet the required debt service? 10 10
11 Was the charter school's administrative cost ratio equal to or less than the threshold ratio? 10 10
12 Did the charter school not have a 15 percent decline in the students to staff ratio over 3 years(total enrollment
to total staff)?(If the student enrollment did not decrease,the charter school will automatically pass this 10 10
indicator.
13 Did the comparison of Public Education Information Management System(PEIMS)data to like information 10 10
m the charter school's AFR result in a total variance of less than 3 percent of all ex enses by function?
14 Did the external independent auditor indicate the AFR was free of any instance(s)of material noncompliance
for grants,contracts,and laws related to local,state,or federal funds?(The AICPA defines material 10 10
noncompliance.)
15 Did the charter school not receive an adjusted repayment schedule for more than one fiscal year for an over- 10 10
allocation of Foundation School Pro am ff SP funds as a result of a financial hardshi ?
Weighted Sum 94 90
DISCUSSION OF BASE INDICATORS
1. Was the complete annual financial report (AFR) and charter school financial data submitted to
TEA within 30 days of the November 27 or January 28 deadline depending on the charter school's
fiscal year end date of June 30 or August 31, respectively?
This indicator merely states the Academy's requirement for timely reporting.
The Annual Financial Report for the fiscal year ended August 31, 2018 was approved by the
Board of Trustees on December 3, 2018 and received by the Texas Education Agency on
December S, 2018.
2A. Was there an unmodified opinion in the Annual Financial and Compliance Report(AIR) on
the financial statements as a whole?
A "modified" version of the auditor's opinion indicates that there exist one or more specific
exceptions to the auditors' general assertion that the financial statements are fairly presented. The
Academy's goal; therefore, is to receive an "unmodified opinion" on its Annual Financial Report.
This is a simple"Yes or No"indicator.
Westlake Academy obtained an unmodified audit opinion. This indicates the Academy's
records were in good condition and fairly present the Academy's financial position.
2B. Did the external independent auditor report that the AIR was free of any instance(s) of material
weaknesses in internal controls over financial reporting and compliance for local, state, or federal
funds? (The AICPA defines material weakness.)
A clean audit of the Annual Financial Report would state that the Academy has no material weaknesses in
internal controls. Any internal weaknesses create a risk of the Academy not being able to properly account
for its use of public funds,and should be immediately addressed. This is a simple"Yes"or"No"indicator.
Westlake Academy received a "clean" audit. This indicates that the Academy had no
material weaknesses in internal controls when tested.
3. Was the charter school in compliance with the payment terms of all debt agreements at fiscal year
end? (If the charter school was in default in a prior fiscal year, an exemption applies in following
years if the charter school is current on its forbearance or payment plan with the lender and the
payments are made on schedule for the fiscal year being rated.Also exempted are technical defaults
that are not related to monetary defaults. A technical default is a failure to uphold the terms of a
debt covenant, contract, or master promissory note even though payments to the lender, trust, or
sinking fund are current. A debt agreement is a legal agreement between a debtor (person,
company,etc.that owes money)and their creditors,which includes a plan for paying back the debt.)
This indicator seeks to make certain that the Academy has timely paid all bills/obligations, including
financing arrangements to pay for construction, school buses, photo copiers, leases, etc.
Westlake Academy has no bonded indebtedness obligations. All debt is maintained by the
Town of Westlake. 411 leases were paid in a timely manner.
4. Did the charter school make timely payments to the Teachers Retirement System (TRS), Texas
Workforce Commission (TWC),Internal Revenue Service (IRS), and other government agencies?
This indicator seeks to make sure the Academy fulfilled its obligation to the TRS,TWC and IRS to transfer
payroll withholdings and to fulfill any additional payroll-related obligations required to be paid by the
Academy.
Westlake Academy made all payments necessary to the TRS, TWC, IRS and other government
agencies in a timely manner.
5. Was the total net asset (position) balance in the Statement of Financial Position for the charter
school greater than zero? (IF the Academy's change of students in membership over 5 years was
10 percent or more, then the charter school passes this indicator.)
This indicator simply asks, "Did the Academy's total assets exceed the total amount of liabilities
(according to the very first financial statement in the annual audit report)?"
Westlake Academy's unrestricted net position was greater than zero. Also, the 22.7 percent
change in student membership over 5 years was greater than the minimum 7 percent threshold.
6. Was the number of days of cash on hand and current investments in the general fund for the charter
school sufficient to cover operating expenditures(excluding facilities acquisition and construction)?
This indicator measures how long in days after the end of the fiscal year the charter school could have
disbursed funds for its operating expenditures without receiving any new revenues.
The score of 4 is obtained for any operating days less than 40 but greater than 30. Westlake
Academy's calculated days were 31. Total cash on hand at 8-31-18 was $728,468.
7. Was the measure of current assets to current liabilities ratio for the charter school sufficient to cover
short-term debt?
This indicator measures whether the school district had sufficient short-term assets at the end of the fiscal
year to pay off its short-term liabilities?
The score of 10 is obtained for anything greater than 2 when dividing the current assets by
current liabilities. The Academy's calculation totaled 12%.
Current assets $ 1,576,344
Current liabilities $ 131,707
8. Was the ratio of long-term liabilities to total assets for the charter school sufficient to support long-term
solvency?(If the charter school's change of students in membership over 5 years was 7 percent or more,
then the charter school passes this indicator.)
This question is like asking someone if their mortgage exceeds the market value of their home.
The 22.7 percent increase in student population is greater than the minimum 7 percent
threshold over the last 5-year period.
9. Did the charter school's revenues equal or exceed expenditures (excluding depreciation)? If not, was
the charter school's number of days of cash on hand greater than or equal to 40 days?
This indicator simply asks, "Did you spend more than you earned?" (the Academy will automatically
pass this indicator, if the Academy had at least 40 days' cash on hand.)
10 points are awarded if the Academy received more than spent. The Academy received
$596,956 more in revenues than net expenses for the fiscal year.
Total revenues $9,177,183
Total expenses (net of pension Expense) $8,580,227
10. Was the debt service coverage ratio sufficient to meet the required debt service?
This indicator asks about the Academy's ability to make debt principal and interest payments that will
become due during the year.
Debt payments made by the Academy only include lease payments for Wads, etc. All bonded
indebtedness related to the Academy is paid by the Town of Westlake. Westlake Academy's
ratio of 2.57 reflects]0 points because the ratio was greater than 1.20. The calculation for
this indicator is: Total Revenues-Total Expenditures+Principal Payment+Interest Payment
-Pension Expense/Principal+ Interest.
Total revenues $9,177,183
Total expenses (adding back P&I and deducting Pension) - 8,747,294
Sub-Total $ 429,889
Divided by P&I($167,067) 2.57
11. Was the charter school's administrative cost ratio less than the threshold ratio?
This indicator measures the percentage of the Academy's budget that is spent on administration. TEA
sets a cap on the percentage of the budget that Texas school districts/charters can spend on administration,
which is based on the size of the school. (Admin Costs/Other Costs)
The cap on the administrative cost ratio to receive 10 points for the 201 7-2018 fiscal year was
15.61%for schools with a student population between 500 and 999. Westlake Academy
maintained an administrative cost ratio of 9.17%and met this requirement.
12. Did the charter school not have a 15 percent decline in the students to staff ratio over 3 years (total
enrollment to total staff)? (If the student enrollment did not decrease, the charter school will
automatically pass this indicator.)
If the Academy has a decline in students over 3 school years,this indicator asks if the Academy decreased
the number of the staff on the payroll in proportion to the decline in students. (The Academy
automatically passes this indicator if there was no decline in students.).
The Academy's student enrollment increased by 22 students over the prior 3 years; therefore,
the Academy received a score of 10 on this indicator.
13. Did the comparison of Public Education Information Management System (PEIMS) data to like
information in the charter school's annual financial report result in a total variance of less than 3
percent of all expenditures by function.
This indicator measures the quality of data reported to PEIMS and in the Annual Financial Report to
make certain that the data reported in each case "matches up." If the difference in numbers reported in
any fund type is 3 percent or more, the Academy "fails" this measure.
The Academy met this requirement with a variance level of 0%.
14. Did the external independent auditor indicate the AFR was free of any instance(s) of material
noncompliance for grants, contracts, and laws related to local, state, or federal funds? (The AICPA
defines material noncompliance.)
A clean audit of the Annual Financial Report would state that we had no material weaknesses in internal
controls. Any internal weaknesses create a risk of not being able to properly account for the use of public
funds, and should be immediately addressed.
Westlake Academy met this requirement by having no disclosure of a material weakness in
internal controls for the fiscal year ended August 31, 2018.
15. Did the charter school not receive an adjusted repayment schedule for more than one fiscal year for an
over-allocation of Foundation School Program (FSP) funds as a result of a financial hardship?
This indicator asks if the Academy had to ask for an easy payment plan to return monies to TEA after
spending the overpayment from the Foundation School Program state aid.
Westlake Academy did not receive a repayment schedule related to an over-allocation of
Foundation School Program funds.
DISCLOSURES
Per Title 19 Administrative Code Chapter 109, Budgeting, Accounting, and Auditing, Subchapter AA,
Commissioner's Rules Concerning Financial Accountability Rating System, Section 109.1001(o), the
five (5) disclosures listed below are required for the financial management report that is to be
distributed at the Charter FIRST public hearing.
1. Superintendent's current employment contract:
A copy of the superintendent's current employment contract at the time of the School FIRST
hearing is to be provided.
Per the Westlake Academy charter, the Town Manager assumes the responsibilities of
the Superintendent with no separate contract. The manager's contract is approved by
the Town Council and all salary/benefits and other forms of compensation are paid by
the Municipality. No salary is expensed through Westlake Academy.
2. Reimbursement received by the Superintendent and Board Members:
All "reimbursement" expenses, regardless of the manner of payment, including direct pay,
credit card, cash, and purchase order are to be reported. Items to be reported per category
include:
o Meals—Meals consumed out of town, and in geographic-boundary meals at area
restaurants (outside of board meetings, excludes catered board meeting meals).
o Lodging—Hotel charges
o Transportation—Airfare, car rental (can include fuel on rental, taxis, mileage
reimbursements, leased cars,parking and tolls.)
o Motor fuel—gasoline
o Other—Registration fees, telephone/cell phone, internet service, fax machine, and other
reimbursements (or on-behalf of) to the superintendent and board member not defined
above.
There were no "reimbursement" expenses received by the Superintendent or Board
Members during the fiscal year 2017-2018.
3. Outside compensation and/or fees received by the Superintendent for Professional consulting
and/or other personal services.
Compensation does not include business revenues generated from a family business (farming,
ranching, etc.)that has no relation to charter school business.
There were no compensation and/orfees received by the Superintendentfor Professional
consulting and/or other personal services during the fiscal year 2017-2018.
4. Gifts received by Executive Officers and Board Members (and first-degree relatives, if any gifts
that had an economic value of$250 or more in the aggregate in the fiscal)
An executive officer is defined as the superintendent,unless the board of trustees or the charter
school administration names additional staff under the classification for local officials.
There were no gifts received by Executive Officers and Board Members(and first-degree
relatives) during the fiscal year 2017-2018.
5. Business transactions between Charter School and Board Members
The summary amounts reported under this disclosure are not to duplicate the items disclosed in
the summary schedule of reimbursements received by board members.
There were no business transactions between Westlake Academy and Board Members
during the fiscal year 2017-2018.
GLOSSARY
Accounting: A standard school fiscal accounting system must be adopted and installed by the board
of trustees of each school. The accounting system must conform to generally accepted accounting
principles. This accounting system must also meet at least the minimum requirements prescribed by
the state board of education, subject to review and comment by the state auditor.
All Funds: A school's accounting system is organized and operated on a fund basis where each fund
is a separate fiscal entity in the school much the same as various corporate subsidiaries are fiscally
separate in private enterprise. All Funds refers to the combined total of all the funds listed below:
• The General Fund
• Special Revenue Funds (Federal Programs, Federally Funded Shared Services, State
Programs, Shared State/Local Services, Local Programs)
• Debt Service Funds
• Capital Projects Funds
Assigned Fund Balance: The assigned fund balance represents tentative plans for the future use of
financial resources. Assignments require executive management (if approved per board policy to
assign this responsibility to executive management) action to earmark fund balance for bona fide
purposes that will be fulfilled within a reasonable period of time. The assignment and dollar amount
for the assignment may be determined after the end of the fiscal year when final fund balance is
known.
Auditing: Accounting documents and records must be audited annually by an independent auditor.
TEA is charged with review of the independent audit of the local education agencies.
Beginning Fund Balance: The fund balance on the first day of a new fiscal year. For most
schools this is equivalent to the fund balance at the end of the previous fiscal year.
Budget: The projected financial data for the current school year. Budget data are collected for the
General Fund, Food Service Fund, and Debt Service Fund.
Budgeting: Not later than August 20'h of each year, the superintendent(or designee) must prepare a
budget for the school if the fiscal year begins on September 1 st. (For those schools with fiscal years
beginning July 1, this date would be June 19.) The legal requirements for funds to be budgeted are
included in the Budgeting module of the TEA Resource Guide. The budget must be adopted before
expenditures can be made, and this adoption must be prior to the setting of the tax rate for the budget
year. The budget must be itemized in detail according to classification and purpose of expenditure,
and must be prepared according to the rules and regulations established by the state board of
education. The adopted budget, as necessarily amended, shall be filed with TEA through the Public
Education Information Management System(PEIMS) as of the date prescribed by TEA.
Capital Outlay: This term is used as both a Function and an Object. Expenditures for land,
buildings, and equipment are covered under the object, Capital Outlay. The amount spent on
acquisitions, construction, or major renovation of school facilities are reported under the function,
Capital Outlay.
Cash: The term, as used in connection with cash flows reporting, includes not only currency on hand,
but also demand deposits with banks or other financial institutions. Cash also includes deposits in
other kinds of accounts or cash management pools that have the general characteristics of demand
deposit accounts in that the governmental enterprise may deposit additional cash at any time and also
effectively may withdraw cash at any time without prior notice or penalty.
Committed Fund Balance: The committed fund balance represents constraints made by the board of
trustees for planned future use of financial resources through a resolution by the board, for various
specified purposes including commitments of fund balance earned through campus activity fund
activities. Commitments are to be made as to purpose prior to the end of the fiscal year. The dollar
amount for the commitment may be determined after the end of the fiscal year when final fund
balance is known.
Debt Service: The function, Debt Service, is a major functional area that is used for expenditures
that are used for the payment of debt principal and interest. Expenditures that are for the retirement
of general obligation bonds, capital lease principal, and other debt, related debt service fees, and for
all debt interest fall under this function. The object, Debt Service, covers all expenditures for debt
service.
Deferred Revenue: Resource inflows that do not yet meet the criteria for revenue recognition.
Unearned amounts are always reported as deferred revenue. In governmental funds, earned amounts
also are reported as deferred revenue until they are available to liquidate liabilities of the current
period.
Ending Fund Balance: The amount of unencumbered surplus fund balance reported by the School
at the end of the specified fiscal year. For most schools, this will be equivalent to the fund balance
at the beginning of the next fiscal year.
Excess (Deficiency): Represents receivables due (excess) or owed (deficiency) at the end of the
school year.
Federal Revenues: Revenues paid either directly to the district or indirectly through a local or state
government entity for federally subsidized programs including the School Breakfast Program,
National School Lunch Program, and School Health and Related Services Program. This amount is
recorded as Revenue Object 5900.
Fiscal Year: A period of 12 consecutive months legislatively selected as a basis for annual financial
reporting,planning, and budgeting. The fiscal year may run September 1 through August 31 or July 1
through June 30.
Foundation School Program (FSP) Status: Is the shared financial arrangement between the state
and the school, where property taxes are blended with revenues from the state to cover the cost of
basic and mandated programs. The nature of this arrangement falls in one of the following status
categories: Regular, Special Statutory, State Administered, Education Service Center, or Open
Enrollment Charter School.
FTE: Full-Time Equivalent (FTE) measures the extent to which one individual or student occupies a
fulltime position or provides instruction, e.g., a person who works four hours a day or a student that
attends a half of a day represents a .5 FTE.
Function: Function codes identify the expenditures of an operational area or a group of related
activities. For example, in order to provide the appropriate atmosphere for learning, schools transport
students to school, teach students, feed students and provide health services. Each of these activities
is a function. The major functional areas are:
• Instruction and Instructional-Related Services
• Instructional and School Leadership
• Support Services— Student
• Administrative Support Services
• Support Services -Non-Student Based
• Ancillary Services
• Debt Service
• Capital Outlay
• Intergovernmental Charges
Fund Balance: The difference between assets and liabilities reported in a governmental fund.
General Administration: The amount spent on managing or governing the school as an overall
entity.
General Fund: This fund finances the fundamental operations of the School in partnership with the
community. All revenues and expenditures not accounted for by other funds are included. This is a
budgeted fund and any fund balances are considered resources available for current operations.
Instruction: The amount spent on direct classroom instruction and other activities that deliver
enhance or direct the delivery of learning situations to students regardless of location or medium.
Local & Intermediate Revenues: All revenues from local taxes and other local and intermediate
revenues. For specifics, see the definitions for Local Tax and Other Local &Intermediate Revenues.
This amount is recorded under Object 5700.
Modified Opinion: Term used in connection with financial auditing. A modification of the
independent auditor's report means there exists one or more specific exceptions to the auditor's
general assertion that the district's financial statements present fairly the financial information
contained therein according to generally accepted accounting principles.
Nonspendable Fund Balance: The portion of fund balance that is in non-liquid form, including
inventories, prepaid items, deferred expenditures, long-term receivables and encumbrances (if
significant). Nonspendable fund balance may also be in the form of an endowment fund balance that
is required to remain intact.
Object: An object is the highest level of accounting classification used to identify either the
transaction posted or the source to which the associated monies are related. Each object is assigned a
code that identifies in which of the following major object groupings it belongs:
• Assets
• Liabilities
• Fund Balances
• Revenue
• Expenditures/Expenses
• Other Resources/NonOperating Revenue/Residual Equity Transfers In
• Other Uses/NonOperating Revenue/Residual Equity Transfers Out
Operating Expenditures: A wide variety of expenditures necessary to a school's operations fall into
this category with the largest portion going to payroll and related employee benefits and the purchase
of goods and services.
Operating Expenditures/Student: Total operating expenditures divided by the total number of
enrolled students.
Operating Revenues and Expenses: Term used in connection with the proprietary fund statement of
revenues, expenses, and changes in net assets. The term is not defined as such in the authoritative
accounting and financial reporting standards, although financial statement preparers are advised to
consider the definition of operating activities for cash flows reporting in establishing their own
definition.
Other Local & Intermediate Revenues: All local and intermediate revenues NOT from local real
and personal property taxes including:
• Revenues Realized as a result of services rendered to other schools
• Tuition and Fees
• Rental payments, interest, investment income
• Sale of food and revenues from athletic and extra/co-curricular activities
• Revenues from counties,municipalities, utility districts, etc.
Other Operating Costs: Expenditures necessary for the operation of the school that are NOT
covered by Payroll Costs, Professional and Contracted Services, Supplies and Materials, Debt
Services, and Capital Outlay fall into this category and include travel, insurance and bonding costs,
election costs, and depreciation. This amount is recorded as Expenditure/Expense Object 6400.
Other Resources: This amount is credited to total actual other resources or non-operating revenues
received or residual equity transfers in. This amount is recorded under Object 7020.
Payroll: Payroll costs include the gross salaries or wages and benefit costs for services or tasks
performed by employees at the general direction of the school. (NOTE: Payroll amounts do not
include salaries for contract workers employed by outsource companies, e.g.,for child nutrition and
maintenance. Therefore, this figure will vary significantly between schools that use contract
workers and those that do not.)
PEIMS: Public Education Information Management System, a state-wide data management system
for public education information in the State of Texas. One of the basic goals of PEIMS, as adopted
by the State Board of Education in 1986, is to improve education practices of local schools. PEIMS
is a major improvement over previous information sources gathered from aggregated data available
on paper reports. Schools submit their data via standardized computer files. These are defined in a
yearly publication, the PEIMS Data Standards.
Plant Maintenance & Operations: The amount spent on the maintenance and operation of the
physical plant and grounds and for warehousing.
Modified Opinion: Term used in connection with financial auditing. A modification of the
independent auditor's report on the fair presentation of the financial statements indicating that there
exists one or more specific exceptions to the auditor's general assertion that the financial statements
are fairly presented.
Refined ADA: Refined Average Daily Attendance (also called RADA) is based on the number of
days of instruction in the school year. The aggregate eligible day's attendance is divided by the
number of days of instruction to compute the refined average daily attendance.
Restricted Fund Balance: This is the portion of fund balance that has externally enforceable
constraints made by outside parties
Revenues: Any increase in a school's financial resources from property taxes, foundation fund
entitlements, user charges, grants, and other sources. Revenues fall into the three broad sources of
revenues: Local &Intermediate, State, and Federal.
School Year: The twelve months beginning July I of one year and ending June 30 of the following
year or beginning September 1 and ending August 31. Schools now have two options.
Special Revenue Fund: A governmental fund type used to account for the proceeds of specific
revenue sources (other than for major capital projects) that are legally restricted to expenditures for
specified purposes.
State Revenues: Revenues realized from the TEA, other state agencies, shared services
arrangements, or allocated on the basis of state laws relating to the Foundation School Program Act.
This amount is recorded as Revenue Object 5800.
Unassigned Fund Balances: Available expendable financial resources in a governmental fund that
are not the object of tentative management plans (i.e., committed or assigned). One primary criterion
of rating agencies for school bonds is the relative amount of unassigned fund balance. Bond rating
agencies view unassigned fund balances as a reflection of the financial strength of school and
show concern when school fund balances decrease.
Unmodified Opinion: Term used in connection with financial auditing. An unmodified
independent auditor's opinion means there are no stated exceptions to the auditor's general
assertion that the district's financial statements present fairly the financial information
contained according to generally accepted accounting principles.
Unrestricted Net Asset Balance: Unrestricted net asset balance refers to the portion of total net
assets that is neither invested in capital assets nor restricted.
WADA: Weighted Average Daily Attendance (WADA) is used to measure the extent students are
participating in special programs. The concept of WADA in effect converts all of a school's students
with their different weights to a calculated number of regular students required to raise the same
amount of revenue. The greater the number of students eligible for special entitlements, the greater a
school's WADA will be.
Board of
Trustees
Item # 5 — Future Agenda
Items
FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under "Future Agenda Item Requests", an agenda item for a future Board
meeting. The Board member making the request will contact the Superintendent with the
requested item and the Superintendent will list it on the agenda. At the meeting, the
requesting Board member will explain the item, the need for Board discussion of the item,
the item's relationship to the Board's strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member receives
a second, the Superintendent will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
Board of
Trustees
Item # 6 — Adjournment
Regular Session