HomeMy WebLinkAboutRes 09-51 Approving an Agreement with Tarrant County for Records Destruction and RecyclingWHEREAS, it is the responsibility of the County and the Town of Westlake to
provide for the health and safety of the citizens of the Town of Westlake and to foster the
preservation of the environment; and
WHEREAS, it is desirable to reduce the cost of records storage and destruction
of municipal records; and
WHEREAS, the Town Council finds that the agreement from Tarrant County meets the
necessary requirements of the records destruction requirements established by State
law.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
WESTLAKE, TEXAS: I
SECTION 1, All matters stated in the Recitals above are found to be true a
correct and are incorporated herein by reference as if copied in their entirety. I
SECTION 2. The Town Council of the Town of Westlake hereby approves the
Interlocal Agreement with Tarrant County attached hereto as Exhibit "A", and further
authorizes the Mayor and Town Manager to execute the agreement on behalf of the
Town of Westlake, Texas.
Laura Wheat, Mayor
-.4
Tom Brym-e r,
anager
Attachment A
THE STATE OF TEXAS I
COUNTY OF TA ANT I
This agreement made and entered into this the 10 /6 day of k'j tk`ft,6,61'L- , 2009
by and between the County of Tarrant, hereinafter referred to as County acting by and
through its governing body the Commissioners Court and the Town of Westlake,
hereinafter referred to as the Town of Westlake acting by and through its governing
body, both of the State of Texas,
Witnesseth:
WHEREAS, this agreement is made under the authority granted by and pursuant
to Chapter 791, Texas Government Code, known as the INTERLOCAL
COOPERATION ACT, and,
WHEREAS, it is the responsibility of the County and the Town of Westlake to
provide for the health and safety of the citizens of the Town of Westlake and to foster
the preservation of the environnient; and
WHEREAS, the County Records Destruction and Recycling Program was
established in August 1993 by the Office of the County Clerk to provide an alternative to
traditional waste disposal methods by destroying eligible records and baling the shredded
record material for resale; and
WHEREAS, the Texas Commission on Environmental Quality supports the
development and implementation ofprograms to reduce and recycle waste materials from
public entities to reduce waste by 50% by the year 2000; and
WHEREAS, the County Records Destruction and Recycling Program has been
expanded from a program solely for the County Clerk's records to now include the
destruction of records and paper materials from a variety of County offices and facilities,
as well as other local governmental agencies; and
WHEREAS, the governing bodies of each party find that the project of
undertaking is necessary for the benefit of the public and that each party has the legal
authority to provide such service, and the reduction of waste is in the common interest of
both parties hereto; and that the division of costs provided for constitutes adequate
consideration of each party-, said project being more particularly described as:
Resolution 09-51
Page I of 3
Attachment A
Shredding and baling of eligible documents for the the Town of Westlake to
meet the State mandate of waste reduction.
WHEREAS, the parties hereto, in order to facilitate the financing of said
shredding, for adequate consideration given, the parties agree as follows:
I
County and the County Clerk will shred all documents sent for destruction in accordance
with State Laws.
County and the County Clerk agree to shred those documents specifically identified to be
of a confidential nature without pre-sorting.
County and the County Clerk will give to the Town of Westlake a DESTRUCTION
CERTIFICATION after the destruction of said documents.
All shredded paper becomes the property of County and is the consideration for County's
participation in this project.
The Town of Westlake agrees to deliver to the recycling center located at 600 South
Sylvania, Fort Worth, Texas all paper records for destruction.
The Town of Westlake agrees to deliver only office type paper clean of any trash
capable of recycling.
The Town of Westlake agrees to call 817-884-3391 for an appointment before the
delivery of paper.
All paper sent for destruction will be the responsibility of the Town of Westlake to
ensure that all State Laws and rules of the State Library have been met.
The Town of Westlake agrees to fill out a DESTRUCTION REQUEST each time
records are brought to the recycling center. (sample to be obtained from Tarrant County)
County and the County Clerk- will not be liable for destruction of paper which may not be
destroyed pursuant to State Law.
This agreement shall terminate on fifteen days written notice to either party. Upon
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request by the County Clerk, the Commissioners Court shall terminate this agreement on
behalf of the County.
Resolution 09-51
Page 2 of 3
IN WITNESS WHEREOF, the parties hereto ha;ve
contract in TA ANT COI.TNTY, Texas this 4PL
COUNTY OF TARRANT
STATE OF TEXAS
A
By:
B. GLEN W H
I T L E Y
County Nudge
ATTEST: APPROVED:
executed three 3) copies of this
day of
2009.
Co uPty Clerk Deputy qSZ4N; � 77H MN D E �RS 0 N
County Clerk
APPROVE 0 FORN
Date: //(" ocl
ASSIKTANT DfSTRICT ATTORNEY
FAYSUM
By:
Laura Wheat Thomas E. Brym
Mayor, Town of Westlake Town Mana0er, Towri,4 Westlake
Resolution 09-51
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