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Home My WebLink About09-30-19 TC Min T H E T 0 W N O F WESTLAKE MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING September 30, 2019 PRESENT: Mayor Pro Tern Carol Langdon and Council Members Alesa Belvedere, Greg Goble, and Rick Rennhack. ABSENT: Mayor Laura Wheat and Council Member Michael Barrett, OTHERS PRESENT: Town Manager Amanda DeGan, Deputy Town Manager Noah Simon, Assistant Town Manager Jarrod Greenwood, Town Secretary Kelly Edwards, Town Attorney Stan Lowry, Fire Chief Richard Whitten, Deputy Chief John Ard, Director of Planning & Development Ron Ruthven, Finance Director Debbie Piper, Director of Facilities & Public Works Troy Meyer, Director of Communications Ginger Awtry, Director of Information Technology Jason Power, Director of Human Resources & Administrative Services Todd Wood and Keller Police Chief Mike Wilson. Work Session 1. CALL TO ORDER Mayor Pro Tern Langdon called the meeting to order at 5:04 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Pro Tern Langdon led the Pledge of Allegiance to the United States and Texas flags. Town Council Minutes 09/30/19 Page 1 of 6 3. CITIZEN COMMENTS No one addressed the Council. 4. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR MEETING AGENDA. Mayor Pro Tern Langdon asked for an overview of item d and item g of the consent agenda regarding any budget impacts. Town Manager DeGan provided an overview of item d. Director Meyer provided an overview of item g. S. DISCUSSION ITEMS a. Presentation and discussion regarding an Economic Development Agreement with the Marriott Solana. Director Piper and Mr. Juan Calderon, General Manager Marriott Solana, provided a presentation and overview of proposed changes to the agreement. Discussion ensued regarding the incentives not being applicable to repeat businesses within 18 months, the amount of incentives received in previous years, retention rates, absorption rate with new hotels, and occupancy rates. b. Presentation and discussion regarding an annual update from Texas Student Housing. Mrs. Tracy Harrow, TSH Executive Director, provided a presentation and an annual overview. Discussion ensued regarding the maintenance and repair budget for Denton, student utilities, and meal plan for students at Cambridge. c. Presentation and discussion regarding the proposed revisions to Chapter 26 of the Code of Ordinances including adding a third alternate member to the Planning &Zoning Commission, revisions due to the legislature, and the application submittal process. Director Ruthven provided an overview of the proposed amendments. Discussion ensued regarding implementation of a 30 day review and process timeframe and the addition of a 3rd Alternate Planning & Zoning Commissioner. Town Council Minutes 09/30/19 Page 2of6 d. Standing Item: Presentation and discussion of development projects per Staff Report August 2019 including an Entrada report from the Developer, projects in Planned Development PD 3-5. Director Ruthven provided a presentation and overview of the item. Schwab: Temporary CO, staff ensuring tenant installation, completion of the parking garage, landscaping along Schwab Way, temporary signal poles at Trophy Lake Drive, and the continued work on Phase II. Entrada: Installation of the panels on the tower, parking garage schedule for mid-November, pedestrian bridge, landscaping installation, Starbucks tenant improvement certificate, and the construction of service road along Highway 114. Knolls: Paving of the streets and the parkland dedication. Marriott: Parking lot expansion should begin in October. Discussion ensued regarding the number of residential permits issued and providing a list of permits that may have expired in future updates. 6. EXECUTIVE SESSION Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Entrada - Waterside Land Company LLC - Front 44 b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Cause No. 236-304811-18 - Builder Recover Services, LLC v The Town of Westlake 7. RECONVENE MEETING Town Council Minutes 09/30/19 Page 3 of 6 8. COUNCIL RECAP / STAFF DIRECTION - Provide a listing of permits showing those that may have expired and those completed. - Provide a comprehensive Legislative Update. - Collaborate with the Marriott regarding corporate partnerships and further promote the hotel. Regular Session will begin immediately following the work session 1. CALL TO ORDER Mayor Pro Tern Langdon called the regular session to order at 5:59 p.m. 2. ITEMS OF COMMUNITY INTEREST Director Awtry provided an overview of upcoming events. 3. CONSENT AGENDA a. Consider approval of the minutes from the meeting on August 20, 2019. b. Consider approval of the minutes from the meeting on August 26, 2019. c. Consider approval of the minutes from the meeting on September 9, 2019. d. Consider approval of Ordinance 894, Amending Chapter 30, Courts, Article II, Municipal Court by adding Section 30-41, designating the position of Juvenile Case Manager. e. Consider approval of Ordinance 895, Amending Chapter 26, Community Development, in its entirety: adding a third alternate to Planning &Zoning Commission; amending application submittal processes; and amending administrative appeals to the Zoning Board of Adjustment. f. Consider approval of Resolution 19-28, Approving changes to the Town of Westlake's vacation and sick leave policies, and the incorporation of these amended policies into the Town of Westlake Personnel Manual. g. Consider approval of Resolution 19-29, Authorizing an Interlocal Agreement with Tarrant County for the reconstruction of Roanoke Road, Pearson Road and the Westlake Maintenance Building parking lot, authorizing the Town Manager to execute the agreement and authorizing town staff to make funding changes not to exceed $25,000 on this project. h. Consider approval of Resolution 19-30, Approving an Economic Development Agreement with the Marriott Solana Hotel. MOTION: Council Member Rennhack made a motion to approve the consent agenda. Council Member Goble seconded the motion. The motion carried by a vote of 4-0. Town Council Minutes 09/30/19 Page 4 of 6 4. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 19-31, APPROVING A PRELIMINARY SITE EVALUATION PRELIMINARY SITE EVALUATION FOR AN APPROXIMATELY 37.798-ACRE PORTION OF PLANNED DEVELOPMENT DISTRICT 7, KNOWN AS SPENCER RANCH. THE PROPERTY IS GENERALLY LOCATED AT THE SOUTHEAST CORNER OF ASPEN LANE AND PEARSON ROAD. Director Ruthven provided an overview of the item. Mayor Pro Tern Langdon opened the public hearing. No one addressed the Council. Mayor Pro Tern Langdon closed the public hearing. MOTION: Council Member Rennhack made a motion to approve Resolution 19-31. Council Member Belvedere seconded the motion. The motion carried by a vote of 4-0. S. EXECUTIVE SESSION Council convened into executive session at 6:11 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: c. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Entrada - Waterside Land Company LLC - Front 44 d. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Cause No. 236-304811-18 - Builder Recover Services, LLC v The Town of Westlake 6. RECONVENE MEETING i Mayor Pro Tern Langdon reconvened the meeting at 7:43 p.m. Town Council Minutes 09/30/19 Page 5of6 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken. 8. FUTURE AGENDA ITEMS Use of public (rentable) scooters and bicycles within the Town limits. — Mayor Wheat Town Manager DeGan provided an overview of the future agenda item requested by Mayor Wheat. Discussion ensued regarding the regulation rental scooters and bicycles. Council Member Rennhack seconded Mayor Wheat's request. 9. ADJOURNMENT There being no further business before the Council, Mayor Pro Tern Langdon asked for a motion to adjourn the meeting. MOTION: Council Member Goble made a motion to adjourn the meeting. Council Member Belvedere seconded the motion. The motion carried by a vote of 4-0. Mayor Pro Tern Langdon adjourned the meeting at 7:47 p.m. APPROVED BY THE TOWN COUNCIL ON OCTOBER 28, 2019. ATTEST: - Carol K. Langdo , Mayor Pro Tern Kelly dwar , Town Secretary Town Council Minutes 09/30/19 Page 6 of 6