HomeMy WebLinkAbout08-26-19 TC Min i
T H E T 0 W H O F
WESTLAKE
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
August 26, 2019
PRESENT: Mayor Laura Wheat and Council Members Alesa Belvedere, Greg Goble, and
Carol Langdon. Rick Rennhack arrived at 5:17 p.m.
ABSENT: Michael Barrett
OTHERS PRESENT: Town Manager Amanda DeGan, Deputy Town Manager Noah
Simon, Assistant Town Manager Jarrod Greenwood, Town
Secretary Kelly Edwards, Town Attorney Matt Butler, Fire Chief
Richard Whitten, Deputy Chief John Ard, Finance Director Debbie
Piper, Building Official Pat Cooke, Development Coordinator Nick
Ford, Municipal Court Administrator Jeanie Roumell, Director of
Communications Ginger Awtry, Communications Manager Jon
Sasser, Director of Information Technology Jason Power, Director
of Human Resources and Administrative Services Todd Wood, and
Keller Police Chief Mike Wilson.
Work Session
1. CALL TO ORDER
Mayor Wheat called the work session to order at 5:07 p.m.
Mayor Wheat led the Pledge of Allegiance to the United States and Texas flags.
Town Council Minutes
08/26/19
Page Iof7
2. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR
MEETING AGENDA.
Town Manager DeGan provided an overview of item h on the consent agenda.
3. DISCUSSION ITEMS
a. Presentation and discussion from the Public Art Competition Advisory Committee
regarding the committee's progress and site location.
Public Art Committee members Mr. Robbin McCaffrey and Mr. Russell Tether
provided a presentation and overview of the item.
Discussion ensued regarding the work of art detracting from the art of the Fire
Station, the selection process and committee artist recommendation, lighting, an
overview of the four (4) finalists, and recommendation of location change to
Solana Boulevard.
Mayor Wheat moved to item 2 of the regular session to recognize Bara Church
with a Proclamation, proclaiming September 13, 2019, Bara Church Day.
Mayor Wheat then moved back to item b of discussion items.
b. Presentation and discussion regarding the project summary of Fire-EMS Station
No.i.
Assistant Town Manager Greenwood provided a presentation and overview of the
item.
Discussion ensued regarding the project savings, fuel stations' canopies,
additional landscaping, the public art allowance, and fuel station compliance.
c. Presentation and discussion regarding the proposed amendment to Chapter 46,
Article VI, Tobacco Products, Smoking and E-Cigarettes.
Assistant Town Manager Greenwood provided a presentation and overview of the
item.
Discussion ensued regarding cost of an air filtration system for a restaurant or
bar area, the balance of residential and corporate stakeholders, prohibiting
smoking by category, designating a time, an air current barrier, clarifying that
only a restaurant with a bar could install an air filtration system, and only
allowing smoking indoor with a filtration system.
I
Town Council Minutes
08/26/19
Page 2 of 7
d. Standing Item: Presentation and discussion of development projects per Staff
Report June and July 2019, including an Entrada report from the Developer,
projects in Planned Development PD 3-5, and development related legislation
approved by the Texas Legislature at the 2019 86th Regular Legislative Session.
Director Ruthven provided a presentation and overview of the item.
Schwab: Phase I construction, driveways and parking, Schwab Way, and Phase
II construction.
Fidelity: New signage and landscaping installation.
The Knolls: Retaining wall, paving and utilities, landscaping, CCR's and Design
Guidelines, and amending the definition of the conservation area regarding the
Declarant.
Entrada: Plaza Mayor, the gas well pad site, first residents, and frontage road
from Davis Boulevard to Solana Boulevard should begin next summer.
Construction: Davis Boulevard into Southlake and the speed for which the road
was constructed.
Director Ruthven provided an overview of HB 2439 - regarding the regulation of
building materials and HB 3167 - regarding 30 day approval of plats, plans,
specific conditions, and that the new legislation does not affect updating the new
Building Codes.
4. EXECUTIVE SESSION
Council did not convene into executive session.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
b. Section 551.087 Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1) for the
following:
Front 44
- The Knolls
Town Council Minutes
08/26/19
Page 3 of 7
S. RECONVENE MEETING
6. COUNCIL RECAP / STAFF DIRECTION
- Strategizing with Town Staff to market the public art.
- Recognition of Mrs. Lee and the Public Art artist.
- Review the Smoking ordinance, clarifying that only a restaurant with a bar could
install an air filtration system, include language that the ordinance would be reviewed
once a year, and no smoking on the patios of restaurants.
7. ADJOURNMENT
Mayor Wheat adjourned the work session at 7:07 p.m.
Regular Session
1. CALL TO ORDER
Mayor Wheat called the regular session to order at 7:25 p.m.
2. ITEMS OF COMMUNITY INTEREST
Director Awtry provided an overview of the upcoming events.
3. CITIZEN COMMENTS
Neil McNabnay, 1815 Broken Bend, Westlake, spoke regarding The Knolls CCRs and the
definition of the Conservation Area and rights.
Director Ruthven provided an overview of the definition of the Conservation Area in The
Knoll's CCRs.
4. CONSENT AGENDA
a. Consider approval of the minutes from the meeting on June 17, 2019.
b. Consider approval of the minutes from the meeting on August 7, 2019.
c. Consider approval of Resolution 19-19, repealing Resolution 17-39 and adopting
a Resolution updating the Facility Use Guidelines and Policies to include new
procedures and rental spaces.
d. Consider approval of Ordinance 887, Amending Chapter 78 Streets, Sidewalks
and Other Public Places, Article III Town Owned Cemeteries, Section 78-60
Town Council Minutes
08/26/19
Page 4 of 7
I.O.O.F. Westlake Cemetery; Changing the name of the I.O.O.F. Cemetery to the
Westlake I.O.O.F. Cemetery.
e. Consider approval of Ordinance 888, Amending Chapter 18, Buildings and
Building Regulations Article II, Codes, Sections 18-31 through Sections 18-60.
f. Consider approval of Resolution 19-23, Approving the declaration of Covenants,
Conditions, and Restrictions and Design Guidelines for the Knolls at Solana.
g. Consider approval of Resolution 19-24, Adopting the 2019 Development Review
Calendar and Submittal Policy.
h. Consider approval of a Resolution 19-25, Accepting a generous donation, to be
used exclusively, for the addition to the Sam and Margaret Lee Arts and Sciences
Center located at 2600 JT Ottinger Road a donation.
Mayor Wheat removed item f of the consent agenda for a separate vote.
MOTION: Council Member Rennhack made a motion to approve items a
through item h of the consent agenda. Council Member Goble
seconded the motion. The motion carried by a vote of 4-0.
MOTION: Council Member Rennhack made a motion approve item f of the
consent agenda by amending Article I, Definitions, Conservation
Area by striking 'in addition to any Rules and Regulations as may
be adopted by the Declarant until the expiration or termination of
the Development Period and by the Board thereafter'from the
definition. Council Member Langdon seconded the motion. The
motion carried by a vote of 4-0.
5. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 889,
APPROVING A PLANNED DEVELOPMENT ZONING DISTRICT (PD) SITE PLAN
FOR AN APPROXIMATELY 0.35-ACRE PORTION OF PLANNED DEVELOPMENT
DISTRICT 3, PLANNING AREA 5B (PD 3-5B) AMENDING ORDINANCE 770 AND
ORDINANCE 827 IN ORDER TO ALLOW THE CONSTRUCTION OF A RETAIL
BUILDING ON THE CHARLES SCHWAB CAMPUS GENERALLY LOCATED ALONG
SCHWAB WAY BETWEEN JT OTTINGER ROAD AND STATE HIGHWAY 114.
Director Ruthven provided a presentation and overview of the item.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Goble made a motion to approve Ordinance 889.
Council Member Rennhack seconded the motion. The motion
carried by a vote of 4-0.
i
Town Council Minutes
08/26/19
Page 5 of 7
6. DISCUSSION AND CONSIDERATION OF ORDINANCE 890, UPDATING THE
SOLANA PUBLIC IMPROVEMENT DISTRICT SERVICE AND ASSESSMENT PLAN
AND ASSESSMENT ROLL 2018.
Mr. Kyle Sikorski, P3 Works, provided a presentation and overview of the item.
Discussion ensued regarding how the residents are notified of the taxes assessed in the
PID and the communication between the PID management team, realtors and buyers.
MOTION: Council Member Belvedere made a motion to approve Ordinance
890. Council Member Rennhack seconded the motion. The motion
carried by a vote of 4-0.
7. CONDUCT A PUBLIC HEARING IN ACCORDANCE WITH STATE LAW. THIS ITEM
IS THE FIRST OF TWO PUBLIC HEARINGS ON THE PROPOSED PROPERTY TAX
INCREASE. AS THE PROPOSED TAX RATE ($0.16018 PER $100) EXCEEDS THE
EFFECTIVE TAX RATE ($0.14483 PER$100), TRUTH-IN-TAXATION REQUIRES
THAT THE TOWN COUNCIL HOLD TWO PUBLIC HEARINGS ON THE PROPOSAL.
THE SECOND PUBLIC HEARING WILL BE HELD ON SEPTEMBER 9, 2019, AT
TOWN HALL. TOWN COUNCIL WILL VOTE ON THE TAX RATE DURING THE
REGULAR MEETING ON SEPTEMBER 23, 2019. BOTH MEETINGS WILL TAKE
PLACE AT TOWN HALL IN THE COUNCIL CHAMBERS AT 1500 SOLANA BLVD.,
BLDG. 7, STE., 7100, WESTLAKE, TEXAS.
Town Manager DeGan, Assistant Town Manager Greenwood, and Director Piper provided
a presentation and overview of the item.
Discussion ensued regarding a breakdown of revenues showing development and sales
taxes, the Schwab situs agreement, and defining shared services for the citizens.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
8. EXECUTIVE SESSION
Council convened into executive session at 8:33 p.m.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
Town Council Minutes
08/26/19
Page 6 of 7
b. Section 551.087 Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1) for the
following:
- Front 44
- The Knolls
9. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 9:53 p.m.
10. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
No action necessary.
11. FUTURE AGENDA ITEMS
No additional discussion required.
12. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Belvedere made a motion to adjourn the
meeting. Council Member Langdon seconded the motion. The
motion carried by a vote of 3-0-1. Rennhack abstained.
Mayor Wheat adjourned the meeting at 9:53 p.m.
APPROVED BY THE TOWN COUNCIL ON SEPTEMBER 30, 2019.
ATTEST:
Laura Wheat, Mayor
li
Kell Edwar , Town Secretary
Town Council Minutes
08/26/19
Page 7of7