HomeMy WebLinkAbout10-28-19 TC Agenda Packet Amended TOWN OF WESTLAKE TOWN COUNCIL MEETING AGENDA
1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER
WESTLAKE, TX 76262
r N I r a re F OCTOBER 28, 2019
WESTLAKE
5:00 PM MEETING
Vision Statement
An oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and
quality of life amenities amidst an ever expanding urban landscape.
Work Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. CITIZEN COMMENTS: This is an opportunity for citizens to address the Council on any
matter whether or not it is posted on the agenda. Any person desiring to make a public
comment must first be recognized by the presiding officer, and sign in at the podium with
their name and address. Individual citizen comments are normally limited to three (3)
minutes; however, time limits can be adjusted by the presiding officer. The presiding
officer may ask the citizen to hold their comment on an agenda item if the item is posted
as a Public Hearing. The Council cannot by law take action nor have any discussion or
deliberations on any presentation made to the Council at this time concerning an item not
listed on the agenda. The Council will receive the information, ask staff to review the
matter, or an item may be noticed on a future agenda for deliberation or action.
4. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR
MEETING AGENDA.
S. DISCUSSION ITEMS
a. Presentation and discussion by Fidelity Investments regarding a potential solar
panel facility on the Fidelity Investments Campus.
b. Presentation and discussion of Wayfinding Master Plan.
c. Presentation and discussion regarding the proposed Smoking Ordinance allowing
smoking indoors only.
d. Standing Item: Presentation and discussion of development projects per Staff
Report September 2019 including an Entrada report from the Developer, projects
in Planned Development PD 3-5.
Page 1 of 5
6. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087 Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1) for the
following:
- Entrada
- Front 44
b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Cause No. 236-304811-18 - Builder Recover Services, LLC v The Town
of Westlake
c. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: possible litigation regarding House Bill 1152 — Franchise fees
d. Section 551.071(2) Consultation with Attorney — to seek advice of counsel on
matters in which the duty of the Town Attorney under the Texas Disciplinary
Rules of Professional Conduct of the State Bar of Texas clearly conflicts with
Chapter 551 of the Texas Government Code - FM 1938 access for proposed
Southlake development.
7. RECONVENE MEETING
8. COUNCIL RECAP / STAFF DIRECTION
Regular Session will begin immediately following the work session
1. CALL TO ORDER
2. ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of
Community Interest pursuant to Texas Government Code Section 551.0415 the Town
Council may report on the following items: (1) expression of thanks, congratulations or
condolences; (2) information about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Town Council events; (5) information about community
events; and (6) announcements involving imminent threat to public health and safety.
Page 2of5
3. CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items unless
a Council Member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting on September 30, 2019.
b. Consider approval of the minutes from the meeting on October 7, 2019.
c. Consider approval of a Resolution 19-34, Authorizing the Town Manager to
select a vendor for Dark Fiber Installation and to begin contract negotiations for
the Dark Fiber Project.
d. Consider approval of Ordinance 896, Amending or Repealing the Fee and Use
Schedule.
e. Consider approval of Resolution 19-35, Approving an Interlocal Agreement with
Region 2.
f. Consider approval of Resolution 19-36, Authorizing the Town Manager to enter
into an agreement with Schrickel, Rollins/PSC to provide consultation design
services to develop a Wayfinding sign program.
4. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 19-37,
APPROVING A PRELIMINARY SITE EVALUATION FOR SCHWAB WAY, LOCATED
BETWEEN STATE HIGHWAY 114 AND J.T. OTTINGER ROAD.
5. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 897,
AMENDING CHAPTER 102 ZONING, ARTICLE III, PERMISSIBLE USES,
DIVISION 1, GENERALLY, SECTION 102-66, FARM ANIMALS AND HORSES,
REGARDING PROPOSED CHANGES TO REQUIREMENTS FOR KEEPING CERTAIN
ANIMALS ON A PROPERTY.
6. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087 Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1) for the
following:
- Entrada
- Front 44
b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
Page 3of5
following: Cause No. 236-304811-18 - Builder Recover Services, LLC v The Town
of Westlake
c. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: possible litigation regarding House Bill 1152 — Franchise fees
d. Section 551.071(2) Consultation with Attorney — to seek advice of counsel on
matters in which the duty of the Town Attorney under the Texas Disciplinary
Rules of Professional Conduct of the State Bar of Texas clearly conflicts with
Chapter 551 of the Texas Government Code - FM 1938 access for proposed
Southlake development.
7. RECONVENE MEETING
S. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
9. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under"Future Agenda Item Requests", an agenda item for a future
Council meeting. The Council Member making the request will contact the Town Manager
with the requested item and the Town Manager will list it on the agenda. At the meeting,
the requesting Council Member will explain the item, the need for Council discussion of
the item, the item's relationship to the Council's strategic priorities, and the amount of
estimated staff time necessary to prepare for Council discussion. If the requesting Council
Member receives a second, the Town Manager will place the item on the Council agenda
calendar allowing for adequate time for staff preparation on the agenda item.
10. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
Page 4of5
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd.,
Building 7, Suite 7100, Westlake, TX 76262, October 23, 2019, by 5:00 p.m. under the Open Meetings Act,
Chapter 551 of the Texas Government Code.
Tanya Morris, Assistant to the Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Page 5of5
TOWN OF WESTLAKE TOWN COUNCIL MEETING AGENDA
1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER
WESTLAKE, TX 76262
r N I r a re F OCTOBER 28, 2019
WESTLAKE
5:00 PM MEETING
Vision Statement
An oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and
quality of life amenities amidst an ever expanding urban landscape.
AMENDED AGENDA
This item was added to the regular session agenda.
6. DISCUSSION AND CONSIDERATION OF AN ORDINANCE AMENDING CODE OF
ORDINANCES CHAPTER 74 SOLID WASTE.
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd.,
Building 7, Suite 7100, Westlake, TX 76262, October 25, 2019, by 4:00 p.m. under the Open Meetings Act,
Chapter 551 of the Texas Government Code.
Tanya Morris, Assistant to the Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Page 1 of 1
Westlake Town Council
TYPE OF ACTION T x E T o w n o f
WESTLAKE
Regular Meeting -Action Item DISTINCTIVE BY DESIGN
Westlake Town Council Meeting
Monday, October 28, 2019
Topic: Consider amending Code of Ordinances Chapter 74 Solid Waste.
STAFF CONTACT: Jarrod Greenwood, Assistant Town Manager
Strategic Alignment
Visionin Perspective Strateuic Theme & Results Outcome
Objective
High Quality Planning,Design&
Informed&Engaged Development-We are a desirable
Citizens/Sense of Municipal& Well planned,high-quality Encourage Westlake's
Community Academic Operations community that is distinguished by Unique Sense of Place
exemplary design standards.
Time Line- Start Date: October 25, 2019 Completion Date: October 28, 2019
Funding Amount: N/A Status - N/A Source-N/A
Contract: No Forms: N/A
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Consider an Ordinance to amend Code of Ordinances Chapter 74 Solid Waste.
RECOMMENDATION
Staff recommends approval of this item.
ATTACHMENTS
Provided at the meeting by Town Attorney.
Page 1 of 1
Town Council
Item # 2 - Pledge of
Allegiance
Texas Pled
ge:
"Honor the Texas flag; I
pledge allegiance to thee,
Texas, one state under God,
one and indivisible. "
Town Council
Item # 3 — Citizen
Comments
CITIZEN COMMENTS: This is an opportunity for citizens to address the Council on any matter
whether or not it is posted on the agenda. The Council cannot by law take action nor have any
discussion or deliberations on any presentation made to the Council at this time concerning an
item not listed on the agenda. The Council will receive the information, ask staff to review the
matter, or an item may be noticed on a future agenda for deliberation or action.
Town Council
Item # 4 — Review of
Consent Items
REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL
REGULAR MEETING AGENDA.
a. Consider approval of the minutes from the meeting on September 30,
2019.
b. Consider approval of the minutes from the meeting on October 7, 2019.
c. Consider approval of a Resolution 19-34, Authorizing the Town Manager
to select a vendor for Dark Fiber Installation and to begin contract
negotiations for the Dark Fiber Project.
d. Consider approval of Ordinance 896, Amending or Repealing the Fee and
Use Schedule. (Amending or Repealing Ordinance 424, EMS Fees)
e. Consider approval of Resolution 19-35, Approving an Interlocal
Agreement with Region 2.
f. Consider approval of Resolution 19-36, Authorizing the Town Manager to
enter into an agreement with Schrickel, Rollins/PSC to provide consultation
design services to develop a Wayfinding sign program.
Town Council
Item # 5 — Discussion
Items
DISCUSSION ITEMS
a. Presentation and discussion by Fidelity Investments regarding a potential solar
panel facility on the Fidelity Investments Campus.
b. Presentation and discussion of Wayfinding Master Plan.
c. Presentation and discussion regarding the proposed Smoking Ordinance
allowing smoking indoors only.
d. Standing Item: Presentation and discussion of development projects per Staff
Report September 2019 including an Entrada report from the Developer,
projects in Planned Development PD 3-5.
Westlake Town Council
TYPE OF ACTION T x e T o w n o f
WESTLAKE
Workshop -Discussion Item DISTINCTIVE BY DESIGN
Westlake Town Council Meeting
Monday, October 28, 2019
Topic: Discussion and presentation by Fidelity Investments regarding a potential
Solar Panel facility on the Fidelity Investments campus.
STAFF CONTACT: Ron Ruthven, Planning and Development Director
Strategic Alignment
Vision,Value,Mission Perspective Strate2ic Theme&Results Outcome
Ob
High Quality Planning, Design &
Planned/Responsible Citizen, Student& Development-We are a desirable well preserve Desirability
Development Stakeholder planned, high-quality community that &Quality of Life
is distinguished by exemplary design
standards.
Time Line- Start Date: September 30, 2019 Completion Date: September 30,2019
Funding Amount: N/A Status- N/A Source-N/A
Contract: No Forms: N/A
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
This item provides an opportunity for representatives from Fidelity Investments to present and
discuss a potential solar facility that would be located on the Fidelity campus in Westlake.
Attached are exhibits showing a potential location in Westlake on the western portion of the
Fidelity campus.
Pending discussion of this item, should Fidelity Investments wish to pursue formal approval of a
solar facility, at a minimum, the following steps involving Planning and Zoning Commission and
Council approval would be required:
• An amendment to Ordinance 306, approving the PD-2 zoning on the property in order to
add the use of a solar facility;
Page 1 of 2
• A concept plan, development plan and site plan amendment to the PD zoning on the
property. The current approved concept plan shows office uses on the portion of the
property where solar facility is proposed. Additionally, the Comprehensive Plan
recommends a portion of the area in question for open space and office uses and would
also require amendment.
All of the above items would require a pubic hearing with the Commission and Council
as part of the consideration process.
RECOMMENDATION
Should the applicant wish to pursue formal approval of this item as mentioned above on a future
agenda(s), staff will provide a detailed analysis of the request as part of the packet.
ATTACHMENTS
Solar Facility Exhibits provided by Fidelity Investments
Page 2 of 2
October 28 2019
Fidelity Investments
WESTLAKE SOLAR ARRAY
Working Session with Westlake Town Council
Brian Daigle
Vice President, Energy and Infrastructure
1 FIDELITY INTERNAL INFORMATION Fide/iIy
N -YMENT3
Why is the Westlake solar array important to Fidelity?
It"s a business requirement-
• Carbon neutrality is part of our broader environmental sustainability strategy which is driven by business demand.
• Our stakeholders... clients, employees, the general public and the communities that we operate in... expect us to be
responsible citizens minimizing and mitigating our impact on the environment.
Solar energy generating facilities are a friend of the Texas electricity grid (ERCOT)I in times of stress -
• Solar peak output coincides with Texas electricity grid peak demand, thus easing grid stress during high demand periods.
• Summer 2019 was record year - The regional grid (ERCOT)1experienced historically high demand and was stressed.
• Unlike gas-fired, coal, or nuclear generation, solar does not use water, which is an important commodity in north Texas.
It"s a good long term investment for Fidelity and the Westlake Community-
• Investing in the environment around us, including solar energy, is no different than any other investment that Fidelity
makes... we're in it for the long haul.
• We believe that the solar array makes sense for both Fidelity and the Westlake community to foster resilience and economic
vitality with more strategic resource consumption.
• We demonstrate by example because we ask the companies that we invest in for climate related financial disclosures
because climate impacts are material to macro-economic, and therefore financial, performance.
Notes. ftFidelify
2 FIDELITY INTERNAL INFORMATION 1 - ERCOT- Electricity Reliability Council of Texas ,�„EsrN.E�rs
Historical Context: Environmental Sustainability
In the context of program scope/impact evolution BUSINESS
INTEGRATION
&OUTREACH
Market Demand has driven the CORE BUSINESS Fstaiully n bight integrating
BIG PLAYS sustainability into
enterprise strategy
COMMITMENT& Extending sustainability and daily operations
need for an enterprise focus on COORDINATION to the core financial Progress metrics
business and pushing
sustainability Taking a strategic forward new initiatives Scan,Try,Scale ideas
position and planning •- Integrate ESG efforts
for the next stepsLarge-scale
cross-enterprise
renewable energy
FORMAL Program priorities — — — — Establish enterprise
it PROGRAM Rolling three-year EV/LEV benefits ESG strategy
Fidelity adopts a goals Elimination of Materiality analysis
sustainability position Cross-enterprise styrofoam Enterprise resiliency
MARKET DEMAND coordination analysis
• Environmental Innovation pilots
Increasing business External reporting External partnerships
need for sustainability Sustainability Policy and disclosure Sustainability office Associate
GOOD Steering Committee ISO 14001 empowerment
UN PRI
RESOURCE Client RFPs for new Sustainability Officer
/renewal business Investor Center CSR funds Integrated messaging
STEWARD Internal certification internally/externall
• New graduate Y Y
Aligning with Kaizen "green pledges" communications Renewable energy Associate Transparent disclosure
and efficiency Associate green Benchmarking pilots engagement Stakeholder
Water*Energy*Paper ideas in contest GHG measurement Citizenship policy Social media engagement
up to 2005 2006-2007 2008-2010 2011-2013 2014-2017 2018-2020
FIDELITY INTERNAL INFORMATION Fide/iI"
/NVE3YME NT3
Context: Corporate Citizenship at Fidelity -
50 % of Fidelity's Carbon Footprint is from Electricity Usage
Environment •cial Governance Prod
Making a positive impact for a Fostering the well-being of Conducting our business in a Integrating responsible
more sustai.nable future our communities responsible manner offerings across ourportfolio
Governance /• AssociateEthical 4--.
& Certification ' °°TIFI°'ED experienced conduct Reporting � ;PR I
' - - - - - - - - -CER- - -
I
Greenhouse Diversity and Information 0914
(Investment# IOft I gas emissions - - I inclusion � security Integration 1V
- - — — — — — — — —
Community
Supply chain � *� involvement Privacy �2 Client Choice
Conserving , Charitable 0 Business
resources giving continuity Points of View
External ® J 5 % Industry a
Partnershi s 15130 Sponsorships Supplier risk p fIg®®� ' 1,11-
Collaboration
FIDELITY INTERNAL INFORMATION Fidelity
Sample Sustainability Program Metrics / Goals
Program performance 2007 - 2018
Landfill
'. .-
- Waste L
I • I
I I
I I
I I
Energy conservation and demand I I
management have played an important
role over the years, however, material I I
reductions in CO2 emissions now require
a commitment to renewable energy _ — — — — — — —
2020 4 0
GOALS
2025 61% 1 ' . 1 ' . 1%
GOALS
5 FIDELITY INTERNAL INFORMATION Fide/iIy
Commitment to Renewable Energy
Nearly $50M Invested in Solar - Path to 50% Renewable Not and Easy One
• Fidelity interest in solar energy investments is driven by the following:
• Visibly demonstrates Fidelity's commitment to renewable energy
• Owned renewable assets play a key role in enterprise renewable energy strategy
• Positive reception of on-campus projects by the associates and the community (i.e. New Hampshire, Rhode Island)
• The Westlake solar array would be the most productive' energy asset in Fidelity's portfolio
289 31
4 4 6 1 243 45
Nearly$50M Invested Proposed
Energy Usage/Production (Giga-Watt Hours)
Electricity North New Rhode Westlake Boston Electricity PPA2 PPA Net of PPA
Usage Carolina Hampshire Island Net of Solar
Notes: 1 - Highest annual energy production Fideity
6 FIDELITY INTERNAL INFORMATION 2- PPA- Power Purchase Agreement with assets owned/operated by others ,EV ES-1--
NOT FOR CONSTRUCTION
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0 - - - 0 - - - 0 - - - 0 - - - 0 - - - 0 - - - 0 - - - JOB NUMBER: 1730728
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TITLE
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100-YEAR FLOOD PLAIN
ALL FLOODPLAIN INFORMATION IN THESE PLANS ARE FOR GRAPHICAL DEPICTION ONLY,AS SCALED
OFF OF FIRM PANEL MAP#48439C0080K,REVISED DATED SEPTEMBER 25,2009 FOR TARRANT
00 //' // / / I ( //� — ✓ , COUNTY,TEXAS.THIS PROPERTY IS IN ZONE X,AREAS DETERMINED TO BE OUTSIDE THE 0.2%
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Not intended for construction,
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672 / / / / / / / / / /
Engineer: JON M. KROEHLER,P.E.
IO
/ / / / // // / / /// / _/\ ✓ \ P.E.Serial No.: 94247
111 I I I / / / //J I / Date: OCTOBER 18,2019
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OF ALL EXISTING UTILITIES PRIOR TO
COMMENCEMENT OF ANY NEW CONSTRUCTION
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SHEET NO.
TEXAS811 NOTIFICATION SYSTEM
CALL BEFORE YOU DIG!!!
www.texas8ll.org
o Texas811 or 1 800 545 6005 V C-�
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JOB NUMBER: 1730728
ISSUE DATE: 10-18-2019
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TITLE
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SHEET
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COPYRIGHT 2016 BRIGHTVIEW DESIGN GROUP
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Key is that hedgerows are tailored to their ecosystem with more or fewer conifers, different tree and shrub species, and dif-
ferent compositions of layers. Some hedgerows are planted on berms or banks, some have ditches or fences along the
side; some are still laid, trimmed, coppiced and pollarded, some leave tall standard trees at intervals or corners. Layers and
species diversity is fundamentally important. - _-
POTENTIAL 4-STORY BUILDING o I PROPOSED SOLAR FARM 7.. •i.;. -.4.i:-.;�' - -
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Westlake Town Council
TYPE OF ACTION T x e T o w n o f
WESTLAKE
Workshop -Discussion Item DISTINCTIVE BY DESIGN
Westlake Town Council Meeting
Monday, October 28, 2019
Topic: Discuss and consider the approval of a Resolution to enter into an agreement
with Parkhill, Smith & Cooper, Inc. dba Schrickel, Rollins/PSC to provide
consultation design services to develop a Wayfinding sign program for the
Town of Westlake and authorizing the Town Manager/Superintendent to
approve change orders making funding changes not to exceed $25,000
under this agreement.
STAFF CONTACT: Troy J. Meyer, Director of Public Works & Facilities
Strategic Alignment
Vision, iStrate2ic Theme & Results Outcome
Ii
High Quality Planning,Design&
Preservation of our Natural Municipal& Development-We are a desirable Increase CSS
Beauty Academic Operations well planned,high-quality Satisfaction
community that is distinguished by
exemplary design standards.
Strate2ic Initiative
Contract with Qualified Consultants
Time Line - Start Date: November 4, 2019 Completion Date: March 31, 2020
Funding Amount: $85,000 Status - N Funded Source - Capital Projects Fund
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
In 2008 Schrickel, Rollins and Associates, Inc (SRA), was the design consultant for the FM 1938
Streetscape Master Plan which developed an identity and enhancements for the corridor starting
from the Town's southern limit and terminating at S.H. 114. The branding developed for this
corridor has been the inspiration to the Town's current flying "W"logo.
Page 1 of 3
SRA was also the Landscape Architect on the FM 1938 corridor construction for Phases 1, 2 and
3 which included developing the trails, landscaping, gateway signage and enhancements along the
FM 1938.
In addition to the FM 1938 project, SRA developed a Master Plan for the HWY 114/170 corridor
for a future Green Ribbon project (TxDOT funded highway landscaping enhancements). Staff
recommends the approval of SRA to provide consultation and design services for the Town's
Wayfinding program due to their experience with this type of program and their history with the
Town of Westlake.
The agreement will include the following wayfinding and place-making elements:
• Vehicular directional signs
• Trail head signs
• Pedestrian directional signs
• Pedestrian map — digital artwork for pedestrian maps that will be scaled appropriately to
enhance walkability within the project area
• Trail rules and etiquette signs
• Mile marker signs with orientation locators for emergencies
• Interpretive signs
• Wayfinding elements location(typical plan)
• Regulatory Traffic Signs
As a part of this engagement Parkhill,Smith&Cooper(SRAIPSC)and the Staff are recommending
a four-phase approach to ensure participation/involvement from our stakeholders. The goal is to
create a Master Plan Document with guidelines and templates for wayfinding implementation.
This plan will include elements for the trail system, regulatory signs and identifying material that
will blend in with the natural environment and landscaping in Westlake.
Phase I-Planning and Research: SRAIPSC and Staff to identify needs of the Town Wayfinding
program. This phase will determine program parameters and design approach, identify project
signage needs, and establish strategy necessary for effective consensus building. SRAIPSC and
Staff will also develop a comprehensive list of all attractions and destinations within the Town and
establish hierarchies.
Phase II-Design: SRAIPSC will provide conceptual designs, sizes and locations for signage, and
present recommendations to the Staff in two workshops, one with Town Council and one meeting
with all stakeholders. Staff recommends Council begin process of identifying stakeholders by
determining who the individual stakeholders are and who the groups they represent might be, as
well as the size of this group(note: group size will impact the pace of the planning process). After
getting feedback from the all stakeholders, SRAIPSC will present to the Town Council a final way-
finding master plan that will include cost estimates for the signage elements. Staff will review
costs of the project and give recommendations to the Town Council on how the project will be
implemented and funded.
Page 2 of 3
Phase III—Design Specs Confirmed: SRAIPSC will produce the design drawings based on the
concept design approved by the Town Council. These drawings will be used for construction
specification and the bidding process.
Phase IV — Bid Administration Process: is the construction administration of the project.
SRAIPSC will assist Staff with the bidding process, review and approval of submittals from
contractors, shop drawings and final inspections of the signage project.
In the 2019-20 budget, the Town Council approved $300,000 for the Wayfinding project which
includes the design and implementation of the program. The cost of this agreement is $72,950.00.
Staff is estimating the consulting cost to be $85,000.00. The additional $12,050 will be used to
conduct additional meetings with the stakeholders and Staff if needed.
RECOMMENDATION
Staff recommends approving an agreement with Parkhill, Smith & Cooper, Inc. dba Schrickel,
Rollins/PSC to provide consultation design services to develop a Wayfinding Sign Program for
the Town of Westlake for$85,000.00 to include an allowance of$12,050 for addition meetings
and services.
ATTACHMENTS
Resolution
Page 3 of 3
Westlake Town Council
TYPE OF ACTION T x e T o w n o f
WESTLAKE
Workshop -Discussion Item DISTINCTIVE BY DESIGN
Westlake Town Council Meeting
Monday, October 28, 2019
Topic: Discussion regarding an amendment to Chapter 46, Article VI, Tobacco
Products, Smoking and E-Cigarettes.
STAFF CONTACT: Jarrod Greenwood, Assistant Town Manager
Strategic Alignment
Vision, Results
Obiective
Mission: Westlake is a unique
community blending
preservation of our natural
environment and viewscapes, Natural Oasis-Preserve&Maintain a Encourage
while serving our residents Citizen, Student& perfect Blend of the Community's Westlake's Unique
and businesess with superior Stakeholder Natural Beauty Sense of Place
municipal and academic
services that are accessible,
efficient,cost-effective,&
transparent.
Time Line- Start Date: October 28,2019 Completion Date:November 25,2019
Funding Amount: N/A Status- N/A Source-N/A
Contract: No Forms: N/A
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
In 2015, Town Council passed an Ordinance approving a limited smoking ban in trails, right of
ways and a few other specific areas.
Over the last year, staff has made presentations and provided draft ordinances with varying levels
of smoking prohibition for Council consideration. Based on Council feedback at the August 26,
2019 Town Council meeting, staff has revised the draft ordinance with legal counsel that would
allow smoking within an enclosed area (not outdoors) for any restaurant or hotel. This would
require the installation of a filtration system and have a separate mechanical ventilation system.
Page 1 of 2
The draft ordinance also has an effective date of June 1, 2020 in order to allow businesses enough
time to make the necessary building changes.
As you will recall, our major stakeholders have indicated support for complete regulation within
public areas (i.e. parks and trails) and but limited within private property. Justification for limited
regulation within each development centered on their need to accommodate international
employees and clientele and that they already have established designated smoking areas.
ATTACHMENTS
Draft Ordinance
Page 2 of 2
TOWN OF WESTLAKE
ORDINANCE NO.
AN ORDINANCE OF THE TOWN OF WESTLAKE AMENDING CHAPTER 46,
HEALTH AND SANITATION, ARTICLE VI, TOBACCO PRODUCTS, SMOKING
AND E-CIGARETTES, SECTIONS 46-180 THROUGH 46-183 PROHIBITING
SMOKING AND VAPING WITHIN THE TOWN OF WESTLAKE, EXCEPT IN
DESIGNATED OUTDOOR AREAS,PRIVATE CLUBS,AND RESTAURANTS WITH
APPROVED VENTIALTION HANDLING EQUIPMENT; PROVIDING A PENALTY;
PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A SAVINGS CLAUSE; AUTHORIZING PUBLICATION;
AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS,the Town of Westlake, Texas is a general law Town; and
WHEREAS, the Town Council of the Town of Westlake finds it necessary for the
public health, safety and welfare that they institute a smoke free environment within the
community; and
WHEREAS, Ordinance no. 755 regarding tobacco products, smoking, and E-cigarettes
was approved on October 20, 2015; and
WHEREAS, the Town Council of the Town of Westlake, Texas, finds that it is in the
best interests of the town and its citizens that the amendments to Chapter 46, Health and
Sanitation,Article VI,Tobacco Products, Smoking And E-Cigarettes, Sections 46-180 Through
46-183 should be approved and adopted; and
NOW, THEREFORE,BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That all matters stated in the preamble are found to be true and correct
and are incorporated herein as if copied in their entirety.
SECTION 2: That Chapter 46 Health and Sanitation, Article VI, Tobacco Products,
Smoking and E-Cigarettes, Sections 46-180 through 46-183 of the Town of Westlake Code of
Ordinances, as amended, is hereby amended as follows:
Sec. 46-180-Definitions.
For purposes of this Ordinance, the following words and phrases, shall be have the following
meanings:
Ordinance XXX
Page 1 of 6
AIR PURIFICATION SYSTEM An electrically powered hospital grade, high-efficiency
particulate air(HEPA) media filter that will clean all of the air in a designated smoking area
every fifteen (15) minutes as follows: not less than ninety-five (95) percent of three-tenths
(0.3) micron particulates efficiency including dust, smoke, pollen, mold spores, bacteria,
tobacco smoke, viruses and allergens and not less than ninety-five (95) percent removal of
gases, vapors, volatile organic compounds (V.O.C.) and odors and contains an air barrier
system or other barrier system if required by a licensed professional engineer, to prevent air
from the smoking area from being drawn across the nonsmoking area.
BAR Any area which is devoted to the serving of alcoholic beverages for consumption by
patrons on the premises. The definition of Bar shall also include, but not be limited to,pubs,
taverns, lounges, and taprooms. Although a restaurant may contain a bar, the term"bar" shall
not include the restaurant dining area.
BUSINESS Any sole proprietorship, partnership,joint venture, corporation or other business
entity formed for profit-making or non-profit purposes, including,but not limited to,banks,
hotels, motels, retail establishments, professional corporations and other entities where
professional services are delivered.
ELECTRONIC SMOKING DEVICE Any product containing or delivering nicotine or any
other substance intended for human consumption that can be used by a person in any manner
for the purpose of inhaling vapor or aerosol from the product. The term includes any such
device, whether manufactured, distributed, marketed, or sold as an e-cigarette, e-cigar, e-pipe,
e-hookah, hookah, or vape pen, or under any other product name or descriptor.
EMPLOYEE Any person who is employed for the consideration of direct or indirect monetary
wages or profit, and any person who volunteers his or her services for a profit or non-profit
entity.
EMPLOYER Any person,partnership, corporation, municipal corporation, non-profit entity or
other entity who employs the services of one or more individual persons.
ENCLOSED AREA An area closed in by a roof and walls with appropriate mechanical
ventilation, and openings for ingress and egress.
HEALTH CARE FACILITY Any institution that provides medical, surgical and overnight
facilities for patients, including, but not limited to, hospitals, clinics, physical therapy
facilities, doctor's offices, dentist's offices, nursing homes, adult care facilities, convalescent
homes and residential treatment centers/homes.
MECHANICAL VENTILATION SYSTEM A building ventilation system that uses powered
fans or blowers to provide fresh air to rooms when the natural forces of air pressure and
gravity are not enough to circulate air through a building.
PARK/PARK FACILITY means all parks, playgrounds, recreational areas owned, leased,
Ordinance XXX
Page 2 of 6
operated or under the control of the town and includes all athletic fields and other similar
facilities owned, leased or operated by the town.
PATIO An improved and defined unenclosed outside area associated with a food service
establishment or bar used for purposes of dining or entertainment.
PEDESTRIAN means a person on foot or in a wheelchair.
PERSON Any individual,partnership, cooperative, association, corporation or venture.
PLACE OF EMPLOYMENT Any enclosed area located on the premises of a business under
the control of an employer including, but not limited to, work areas, employee lounges, rest
rooms, conference rooms, classrooms, employee cafeterias, and hallways.
PRIVATE CLUB A building, recreational amenities or portion thereof, that are owned, leased
or otherwise occupied by an organization, whether incorporated or not, exclusively for use at
all times solely for the recreational, training and development, fraternal, social, patriotic,
political, benevolent or athletic purpose of the organization, and at which alcoholic beverages
are sold only in a manner ancillary to such operations; provided that this term only applies to
an organization. (i) that is connected to a private club with associated recreational, dining, and
associated golf course activities; or(ii) that is connected to a comprehensive corporate
campus owned and operated by or on behalf of a single user.
PUBLIC PLACE Any area in which the public is invited or permitted, including, but not
limited to, businesses, educational and government facilities, health care facilities, restaurants,
public transportation facilities,parks,park facilities, trails, trailheads, right of ways, and
reception areas.
RESTAURANT An enclosed indoor establishment that is open to the public and is devoted
primarily to the sale and service of food for immediate consumption. The term includes a
bar located within the establishment.
SMOKING Inhaling, exhaling,burning or carrying any lighted or heated tobacco or plant
product, including but not limited to cigars, cigarettes, electronic smoking devices, marijuana,
or other combustible substances whose smoke is intended to be internalized.
TOBACCO PRODUCT Any product that is used to internalize or consume tobacco or any
product that contains any tobacco leaves, including but not limited to cigarettes, cigars,pipe
tobacco, smokeless tobacco, snuff or any other form of tobacco, which may be utilized for
smoking, chewing, inhalation or other manner of ingestion or absorption.
TOWN The Town of Westlake and its boundaries.
TRAIL A town-wide network of non-motorized, multi-use pathways that are used by
bicyclists, walkers and runners for both transportation and recreation purposes.
Ordinance XXX
Page 3 of 6
TRAILHEAD A designated point of access that may contain a parking area, information
kiosks, restrooms, water hydrants, and may be reached by vehicular or pedestrian access.
VAPING The use of an electronic smoking device which creates an aerosol or vapor, in any
manner, or in any form.
Sec. 46-181 -Prohibition of Smoking and Vaping
1. Smoking and vaping are hereby prohibited in the Town of Westlake, including
but not limited to, any outdoor patio or seating area, stand-alone bars, public
places and places of employment. The prohibition set forth above shall not
apply to:
(a) Private clubs, as defined in this Ordinance.
(b) A residential dwelling unit that is used exclusively for a residential use.
(c) Restaurant bar areas that comply with the following subsections:
i. Separately enclosed area, provided that said bar provides a
mechanical ventilation system that is separate and apart from the
mechanical ventilation system for the remainder of the restaurant
building; and
ii. An Air Purification System must be provided that is separate and
apart from the heating/ventilation/air conditioning system for the
remainder of the building; and
(d) Hotel designated smoking areas that comply with the following
subsections:
i. Separately enclosed area, provided that said designated area
provides a mechanical ventilation system that is separate and apart
from the mechanical ventilation system for the remainder of the
building; and
ii. An Air Purification System must be provided that is separate and
apart from the heating/ventilation/air conditioning system for the
remainder of the building.
2. It shall be unlawful for any pedestrian to smoke, vape, use electronic
cigarettes, or use any tobacco or tobacco related products within any right of
way,park, park facility, trail or trailhead within the Town.
Sec. 46-182 -Notice of Prohibition of Smoking and/or Vaping
1. Owners, operators and/or managers shall conspicuously post a"No Smoking"
sign at the entrance(s) and in at least one (1) location inside the establishment.
The sign shall include the international "No Smoking" symbol (depiction of a
burning cigarette enclosed in a red circle with a red bar across it) and the words
"No Smoking"or other symbol and language approved by the Town Manager
or designee.
Ordinance XXX
Page 4 of 6
2. Businesses may seek reprieve from the posting signage requirement in this
Ordinance by providing the Town with evidence sufficient to the Town that
such signage is not necessary to further the purpose of the Town's smoke-free
Ordinance. The Town may determine in its sole discretion whether such
evidence is sufficient to warrant exempting the business from the no smoking
signs requirement.
3. Failure to comply with this provision will be considered a violation of this
Ordinance.
Sec. 46-183 - Employers
1. Employers shall take reasonable steps to reassign or relocate an employee who
makes an advanced request with reasonable notice to work in a smoke-free
area. If employer cannot reassign or relocate the employee to a smoke-free
area, the employer shall make reasonable accommodations to mitigate the
employee's exposure to the permitted smoking area(s).
2. Employer shall not discriminate or retaliate against any employee who requests
to be reassigned or relocated to a smoke-free area.
Sec. 46-184 -Enforcement
1. The Town Manager, or designee may promulgate rules and regulations as may
be necessary for the purpose of implementing and carrying out the provisions
of this Ordinance.
2. Owners, managers, and/or operators shall inform any person smoking and/or
vaping to immediately stop smoking and/or vaping and extinguish the tobacco
product and/or smoking device. If the person smoking and/or vaping does not
comply, the owner, manager, operator, or employer shall, if applicable, refuse
service and immediately ask the person to leave the premises. Violator(s) shall
be subject to penalties provided for under this ordinance.
3. Owners, managers, operators and/or employers will be considered in violation
of this Ordinance if they do not attempt to enforce this Ordinance by informing
their customers of the smoking prohibition and request that their customer
comply with the Ordinance.
Reserve Sec. 46-185 through 46-200
SECTION 3: That this Ordinance shall be cumulative of all other Town Ordinances
and all other provisions of other Ordinances adopted by the Town which are inconsistent with
the terms or provisions of this Ordinance are hereby repealed.
Ordinance XXX
Page 5 of 6
SECTION 4: That any person, firm or corporation violating any of the provisions or
terms of this ordinance shall be subject to the same penalty as provided for in the Code of
Ordinances of the Town of Westlake, and upon conviction shall be punishable by a fine not to
exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Each day that a
violation is permitted to exist shall constitute a separate offense.
SECTION 5: It is hereby declared to be the intention of the Town Council of the Town
of Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance are
severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be
declared legally invalid or unconstitutional by the valid judgment or decree of any court of
competent jurisdiction, such legal invalidity or unconstitutionality shall not affect any of the
remaining phrases, clauses, sentences, paragraphs or sections of this Ordinance since the same
would have been enacted by the Town Council of the Town of Westlake without the
incorporation in this Ordinance of any such legally invalid or unconstitutional,phrase,sentence,
paragraph or section.
SECTION 6: This ordinance shall take effect on June 1, 2020.
PASSED AND APPROVED ON THIS DAY OF
ATTEST: Laura Wheat, Mayor
Kelly Edwards, Town Secretary Amanda DeGan, Town Manager
APPROVED AS TO FORM:
L. Stanton Lowry, Town Attorney
Ordinance XXX
Page 6 of 6
T H E T O W N O F
WESTLAKE
DISTINCTIVE BY DESIGN
DEVELOPMENT REPORT
SEPTEMBER 2019
1
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DEVELOPMENT ACTIVITIES STATUS-SEPTEMBER2019
Project /
Number of Percent Estimated
Project No. Development Land Use Size Development Status
Lots/Units Complete Completion
Name
5 Vaquero Residential 296 510 acres 270/296 lots under construction or completed 89.19% 2025/2026
Charles
11, 45, 46, 47 Schwab Office 554,000 29 acres Phase 1 under construction; nearing completion 90% Fall 2019
Phase 1
13 Granada Residential 84 84 acres 69/84 lots under construction or completed 70.24% 2022/2023
14 Carlyle Court Residential 8 10 acres 8/8 lots under construction or completed 81.25% 2020
15 Knolls at Residential 56 62.5 acres Infrastructure improvements under construction 65% 2019/2020
Solana
17 Quail Hollow Residential 93 188 acres 15/96 lots under construction 8.60% 2030+
19 Terra Bella Residential 26 55 acres 25/26 lots under construction or completed 86.54% 2021/2022
Charles Phase 2 site work under construction; buildings o
23, 72, 73 Schwab Office 616,000 30 acres proceeding vertical 30/0 2021
Phase 2
Additional square footage/remodel under o
25 Spec's Retail 1 12,000 sf 100/0 2019
construction; completed
3
DEVELOPMENT ACTIVITIES STATUS-SEPTEMBER2019
Project /
Number of Percent Estimated
Project No. Development Land Use Size Development Status
Lots/Units Complete Completion
Name
J: 6 units Block J has 6/6 lots currently under construction
Entrada I: 12 units 2,700sf- Block I has 12/12 lots currently under construction o
28 Residential Residential E: 12/14 units 4,500sf Block E has 12/14 lots currently under 4.97/o N/A
322 total construction
29, 30 Entrada Retail/Office 4 —50,000 s.f. Retail corner under construction 70% 2019/2020
Retail Corner
Entrada Hospitality, Project on hold due to potential Development/ o
34 Plaza Mayor Condominium, 4 5 acres Site Plan revisions -/o N/A
Retail
Restaurant
Row/Chapel A: 15,422 sf
43, 40, &Reception Restaurants/ 5 B/C: 22,414 Under construction 22.50% 2019/2020
, 71 Hall/Gas Entertainment sf
Well Garage
51 Paigebrooke Residential 6 20 acres 5/6 lots under construction or completed 75% N/A
4
RESIDENTIAL SUBDIVISION BUILDOUT-SEPTEMBER 2019
Subdivision Development Percent
Plat Date Total Lots Vacant Lots Acres Permits Issued Finals Issued
Name Status Complete
Carlyle Court 3/7/2016 8 0 10.2 Mostly built-out 8 5 81.25%
Carpenter 12/9/1977 14 0 31.6 Built-out 14 14 100.00%
Addition
Entrada 12/14/2015 322 292 85.9 Under 30 5 5.90%
development
Glenwyck 3/13/2000 84 0 104.3 Built-out 83 83 98.81%
Farms
Granada 6/17/2013 84 15 84.3 Under 69 49 70.24%
development
Knolls at Solana - 56 56 62.5 Under 0 0 0.00%
development
Paigebrooke 3/8/2004 6 1 20.3 Mostly built-out 5 4 75.00%
Quail Hollow 3/28/2016 93 78 188.3 Under 15 1 8.60%
development
Shelby Estates 4/7/1981 6 1 65.7 Mostly built-out 5 5 83.33%
5
RESIDENTIAL SUBDIVISION BUILDOUT-SEPTEMBER 2019
Subdivision Development Percent
Plat Date Total Lots Vacant Lots Acres Permits Issued Finals Issued
Name Status Complete
Spencer Ranch - 38 38 37.8 Concept Plan 0 0 0.00%
Approved
Stagecoach 8/16/1971 22 3 55.5 Mostly built-out 19 19 86.36%
Terra Bella 11/11/2008 26 1 54.8 Under 25 20 86.54%
development
Vaquero 3/27/2000 296 26 510 Mostly built-out 270 258 89.19%
Wyck Hill 4/3/1996 13 1 22.4 Mostly built-out 12 12 92.31%
Other/Miscellan - 68 15 - Mostly built-out 53 52 77.21%
eous
Total 1,136 528 1,333.60 608 524 49.82%
6
�• Retail Corner - �. ,_ r,�, - • '�''�+' ,�:' ��' ,
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Sales Office Block P sPlord 77913-za-16 -
Chaoel/Reception Hall
rr Gas Well Pad Site SP Ord 8534-30-18
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CVS Fl � RP 1 Ord 810112-12-16
SP I Ord 7621 12-14-15 Black G
FP I Ord 761 12-14-15 3
y°�P� Block L
Primrose Plaza Mavor o Phase 2
SP I Ord 763 112-14-15 /'� SP I Ord 8541 5-21-18 C4 'i7 ,I DP I Ord 8301 06-19-17
FP Ord 761 12-14-15 l Q9 `9
P
Block H O Q.
P.
A' � � f t� BUILDING LEGEND
Site Plan Received
Block E fComillas Courtl 7�r'.' - � Site Plan Approved
Block 1
Block 1(Catalonia Courtl sP lI ord 83719-11-v � +
RP Res 18-10 2-26-18 � f Rummy Permit Reeei�ed
SP I Ord 783 14-25-16 _
RP I Ord 791 8-22-16 cnt�e.i � I !-'
t �1 t � � Building Under ConrtruRion
� Blackl + �• � r
Block I(Piedra Courtl � + �' �'
<o t •'; Building Completed
- sP I ord sal I z-z6-1s
Project Name Total Lots / Units Size Contractor Development Status Estimated Completion
CVS Pharmacy 1 13,378 sf Wurzel Builders Completed February 2017
Primrose Daycare 1 12,460 sf Cooper General Completed May 2017
Contractors
Entrada Sales Office 1 3,463 sf Crescent Custom Homes Completed June 2018
Retail Office: 43,336 sf
Entrada Retail Corner 3 Starbucks: 2,834 sf Crescent Custom Homes Under construction 2019/2020
Retail 1: 1,370 sf
Entrada Residential 6 4,500 sf avg Calais Custom Homes Under construction; 1 2019/2020
Block J unit complete
Entrada Residential 14 5,000 sf avg Crescent Custom Homes Under construction; 1 2019/2020
Block E unit complete
Entrada Residential 12 3,600 sf avg Pentavia/Atwood Under construction 2020
Block I Custom Homes
Pedestrian Bridge 1 - Crescent Custom Homes Under construction; 2019
nearing completion
Gas Pad Parking Garage 1 148,398 sf Crescent Custom Homes Under construction 2019/2020
s
Project Name Total Lots / Units Size Contractor Development Status Estimated Completion
2 lots A: 15,422 sf Under construction;
Restaurant Row 3-6 restaurants B: 22,414 sf Crescent Custom Homes Restaurant A nearing 2019/2020
completion
Chapel & Reception Hall 2 Chapel: 3,207 sf Crescent Custom Homes Under construction 2020
Reception Hall: 14,418
Project on hold due to
Entrada Plaza Mayor N/A N/A N/A potential Development N/A
Plan and Site Plan
revisions;
9
Town of Westlake's
Building Permits Issued - Last Month
, . , , . r , . , Month of September, 2019
VV TLA
Project Number Project Type Full Address Permit Issued Date Owner Name Tenant Name Business Name Square Footage Value
1500 Solana Blvd.
Commercial Bldg.No.5 Suite
RMDLC-19 Remodel Permit 5500 09/05/2019 Glenstar Glenstar on Construction 22,178 $45,500.00
(C) Westlake,TX Cstru 0213
76262
1500 Solana
Commercial Boulevard
RMDLC-19- Remodel Permit Bldg.No.6 Suite 09/23/2019 Glenstar Core-Mark Northgate 18,127 $1,080,000.00
0222 6100 Construction(C)
Westlake,TX
76262
Deloitte University
1 Deloitte Way
Commercial Turner
RMDLC-19- Remodel Permit 2501 Westlake 09/24/2019 DCLI,LLC Deloitte Construction 5,000 $2,300,000.00
0239 Parkway
(C) Westlake,TX Company
76262
Deloitte Barn
LC-19- Commercial 2 Deloitte Way DCLI,LLC Turner
RMDLC 09/24/2019 MD Remodel Permit Deloitte University Construction 5,000 $5,300,000.00
Westlake, a
(C) 76262 Company
Commercial Remodel Permit(C)
Total Value $8,725,500.00 (Avg.:$2,181,375.00)
Total Square Footage 50,305.00 (Avg.: 12,576.25)
MYGOV.US Town of Westlake I Building Permits Issued-Last Month Printed 10/07/2019 at 10:00 AM Page 1 of 5
10
Permits Issued: 4
1714 Post Oak PI.
Calvary
IRR-19-0244 (R>Irrigation Permit Westlake,TX 09/25/2019 Israel Bernal Landscape $18,000.00
76262
2217 Castilian
Irrigation Permit Path Bryan McMilan Texas
IRR-19 0233 (R) Westlake,TX 09/25/2019 Landsculpture $9,000.00
76262
Irrigation Permit(R)
Total Value $27,000.00 (Avg.:$13,500.00)
Total Square Footage 0.00 (Avg.:0.00)
Permits Issued: 2
2050 Roanoke Aramark Synergy
HVACC-19- Mechanical Permit Rd.
0223 (C) Westlake,TX 09/06/2019 Corporation Charles Schwab Environmental $167,648.00
Services
76262
Mechanical Permit(C)
Total Value $167,648.00 (Avg.:$167,648.00)
Total Square Footage 0.00 (Avg.:0.00)
Permits Issued: 1
13059 Roanoke Roan Acquisitions
HVACR-19- Mechanical Permit Rd. A Better Deal
0207 (R) Westlake,TX 09/04/2019 Llc Heating&Air $6,980.00
76262
2008 Wood Jeppesen
HVACR-19- Mechanical Permit Thrush Ct. 09/30/2019 Christian Dean A#1 AIR $10,000.00
0243 (R) Westlake,TX
76262
MYGOV.US Town of Westlake I Building Permits Issued-Last Month Printed 10/07/2019 at 10:00 AM Page 2 of 5
11
2305 Cedar Elm Monacelli Eugene
HVACR-19- Mechanical Permit Terr. Crawford Services
0218 (R) Westlake,TX 09/05/2019 C (Mechanical) $13,087.00
76262
Mechanical Permit(R)
Total Value $30,067.00 (Avg.:$10,022.33)
Total Square Footage 0.00 (Avg.:0.00)
Permits Issued: 3
1810 Oak Glen Quail Hollow
COMM-19-0226 New Commercial Ln. 09/20/2019 Development II Michael Lorant 96 $5,909.76
Building(C) Westlake,TX LLC Estate Homes
76262
New Commercial Building(C)
Total Value $5,909.76 (Avg.:$5,909.76)
Total Square Footage 96.00 (Avg.:96.00)
Permits Issued: 1
1620 Meandering Kimberly Whitsett
SFR-19-0209 New Single Family Way Dr. 09/03/2019 Peter Whitsett SCH Homes 7,820 $3,600,000.00
Home Permit(R) Westlake,TX
76262
1814 Seville Cove Michael&Lynnet
SFR Home Permit(R) Westlake,TX Custom Homes-19-0212 New Single Family 09/09/2019 Asselta Larry Stewart 8,102 $1,453,000.00
76262
New Single Family Home Permit(R)
Total Value $5,053,000.00 (Avg.:$2,526,500.00)
Total Square Footage 15,922.00 (Avg.:7,961.00)
Permits Issued: 2
MYGOV.US Town of Westlake I Building Permits Issued-Last Month Printed 10/07/2019 at 10:00 AM Page 3 of 5
12
PLMBR-19- Plumbing Permit 1501 Wills Ct.Westlake,TX 09/24/2019 Deerman Justin Cathedral $9,400.00
0240 (R) 76262 Plumbing
5920 Mahotea
PLMBR-19- Plumbing Permit Boone Trl. Hagman Joseph E Burton's
0249 (R) Westlake,TX 09/24/2019 Mechanical $35,000.00
76262
Plumbing Permit(R)
Total Value $44,400.00 (Avg.:$22,200.00)
Total Square Footage 0.00 (Avg.:0.00)
Permits Issued: 2
1613 Meandering
Way Dr. Carl Smallwood
POOL-19-0232 Pool Permit Westlake,TX 09/23/2019 Jeff Smallwood Claffey Pools 957 $80,000.00
76262
Pool Permit
Total Value $80,000.00 (Avg.:$80,000.00)
Total Square Footage 957.00 (Avg.:957.00)
Permits Issued: 1
1762 Hidden Rennhack Richard
ROOF-19-0250 Roof Permit Springs Ct. 09/25/2019 CLC Roofing 9,700 $30,000.00
Westlake,TX
76262
Roof Permit
Total Value $30,000.00 (Avg.:$30,000.00)
Total Square Footage 9,700.00 (Avg.:9,700.00)
Permits Issued: 1
MYGOV.US Town of Westlake I Building Permits Issued-Last Month Printed 10/07/2019 at 10:00 AM Page 4 of 5
13
1723 Cypress
WWPP-19-0227 Water Well Permit Way 09/13/2019 Scott Simmons Barco Well Service $45,000.00
Westlake,TX
76262
1718 Cypress Brad Mason
WWPP-19-0231 Water Well Permit Way 09/13/2019 Simmons Estate Barco Well Service $45,000.00
Westlake,TX Homes
76262
Water Well Permit
Total Value $90,000.00 (Avg.:$45,000.00)
Total Square Footage 0.00 (Avg.:0.00)
Permits Issued: 2
TOTALS: Square Footage: 76,980.00 (Avg.:4,051.58)
Value: $14,253,524.76 (Avg.:$750,185.51)
Total Projects: 19
Permits Issued: 19
MYGOV.US Town of Westlake I Building Permits Issued-Last Month I Printed 10/07/2019 at 10:00 AM Page 5 of 5
14
Town Council
Item # 6 — Executive
Session
EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087 Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1) for the
following:
- Entrada
- Front 44
b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Cause No. 236-304811-18 - Builder Recover Services, LLC v The Town
of Westlake
c. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: possible litigation regarding House Bill 1152 — Franchise fees
d. Section 551.071(2) Consultation with Attorney — to seek advice of counsel on
matters in which the duty of the Town Attorney under the Texas Disciplinary
Rules of Professional Conduct of the State Bar of Texas clearly conflicts with
Chapter 551 of the Texas Government Code - FM 1938 access for proposed
Southlake development
Town Council
Item # 7 — Reconvene
Council Meeting
Town Council
Item # 8 — Council Recap /
Staff Direction
COUNCIL RECAP / STAFF DIRECTION
ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports Town Council
on Items of Community Interest pursuant to Texas Government
Code Section 551.0415 the Town Council may report on the
following items: (1) expression of thanks, congratulations or
condolences; (2) information about holiday schedules; (3)
recognition of individuals; (4) reminders about upcoming Town
Council events; (5) information about community events; and (6) Item # 2 — Items of
announcements involving imminent threat to public health and Community Interest
safety.
✓ Westlake Residents'Annual Fall Clean-Up Days
Saturday, October 26 and Sunday, October 27, 2019
Westlake Maintenance Building at 2900 Dove Road (former fire station)
**9:00- 11:00 am, Saturday only for any Household Hazardous Waste Drop Off; However, Bulk Waste dumpsters
will be onsite Saturday AND Sunday.
-Please visit our Town's dedicated webpaae with more details about our annual Fall Clean-Up Days;Proof of
residency will be required so bring you driver's license, water bill, etc, with you.
✓ 12th Annual Monster Mash (Open to all families in Westlake-great fun for all ages)
Hosted by Westlake Academy's House of Commons(HOC;a PTO organization)
Saturday, October 26, 2019; 4:30 pm-9:30 pm
WA Campus; This family friendly festival features a Trunk-or-Treat(ends at 6 pm), a Cupcake Walk, carnival-style
Boo Games, food from Meat U Anywhere BBQ, and a haunted house created by the senior class. Don't miss out on
one of the largest(and spook/estl)gatherings of the Westlake Academy commun/tyl The House of Commons hosts
Monster Mash and all proceeds support programs for Westlake Academy students and teachers! Visit WA-
HOC.org/monstermash/for more information.
✓ Town Council Work Session/Meeting
Monday, October 28, 2019*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 -Council Chambers
✓ Coffee&Conversation with the Mayor/WA Board President
Monday, November 4, 2019; 8:00-9:30 am
NEW LOCATION: Westlake Fire-EMS Station No. 1, 2000 Dove Road (NW corner of Dove& Davis Blvd.)
-Al/are welcome&encouraged to join Mayor Laura Wheat at our new Westlake Fire-EMS Station No. 1 for our
second Coffee&Conversation at this location. We are so grateful to the Marriott for providing complimentary coffee
&tea at all previous Coffees over the years but we just couldn't resist moving these Mondays with the Mayor to
showcase our beautiful station for residents, WA parents, and our business partners!
✓ Board of Trustees Work Session/Meeting
Monday, November 4, 2019*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 -Council Chambers
✓ Westlake Academy Parent Forum Series on Vaping (Open to any Westlake resident parent/grandparent)
Wednesday, November 6, 2019; 6:00-7:30 pm
WA Campus-Multi-Purpose Hall (MPH)
-Join us for a presentation on Vap/ng/E-Cigarette Prevention given by the Recovery Resource Council. This forum,
designed for parents, will include a presentation on the dangers of vaping nicotine& THC. The presenter will
provide insight into the newest trends and resources to arm parents with the knowledge to protect their students
and begin healthy informed discussions at home. Questions?Contact Secondary Counselor Lisa Phil/ios
✓ Westlake Academy Danish&Dialogue w/School Leaders
Thursday, November 7, 2019; 8:00 am-9:00 am
WA Campus-Sam &Margaret Lee Fieldhouse Classroom
-This month's topic:Growth of Westlake Academy; Questions?Contact Dr. Meche/%Bryson
✓ Planning &Zoning Work Session/Meeting
Monday, November 11, 2019*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 -Council Chambers
✓ Westlake Baia; Hosted by the Westlake Academy Foundation
Monday, November 11, 2019; 6:00- 11:00 pm
The Vaquero Club, 2300 Vaquero Club Drive; Tickets are required
-Join us for the 11 th Annual Westlake Baja at Vaquero benefiting the students and teachers of Westlake Academy.
The evening's festivities will include "Mission Impossible"type golf challenges and Trackman long drive contest,
helicopter ball drop, cocktails and gourmet dinner, and intimate live entertainment from four of country mus/c';top
Grammy winning songwriters! Westlake Baja sponsors enjoy the full Vaquero experience...and then some!Exclusive
VIP Party and all the evening Baja fun, as well as an exceptional round of golf,played at your convenience. For
tickets, sponsorships&all the details, v/sit WestlakeAcademyFoundation,or baL.
✓ Westlake Academy Open Tour for Primary Grades K-5
Thursday, November 14, 2019; 3:45-4:45 pm
WA Main Entrance/Office- PYP Commons Area
All tours will begin in the Main Primary Years Building Commons Area at 4:00 p.m. Please arrive no ear/ier than
3:45 p.m. to allow for school dismissal to be completed Pre-registration is not necessary. Children are always
welcome to attend yet must be supervised by parents while touring the campus Thank you!
✓ Free Movie Screening hosted by Westlake Academy HOC,WA Foundation &the Town of Westlake for
Screenagers: The Next Chapter(Any Westlake Resident Parent, Grandparent, or Student in grades 6 or above
are welcome to attend but please RSVP at link below),Thursday, November 14, 2019; 6:00-8:00 pm
Harkins Movie Theatre in Southlake Town Square
-Tickets are free but reservations are reauired as seating is limited,and a snack-pack voucher will also
be provided!This docuf/lm/s produced and created by Dr. Delaney Ruston in her continued research on raising
youth a stress-filled digital age and draws links of screen usage and mental health concerns. Dr. Ruston sets out to
uncover how we understand these challenges in our current screen-filled society.And how we as parents and
schools empower teens with skills to overcome mental health challenges and build emotional agility, communication
savvy, and stress resilience. Questions?Contact Secondary Counselor Lisa Phillips
✓ Westlake Academy Fall Musical Production:Annie(Two performances)
Saturday evening, November 16, 2019; 7-9:30 pm AND Sunday afternoon, November 17, 2019; 2-3:30 pm
WA Campus-Multi-Purpose Hall (MPH); Visit West/akeAcademy, for more deta//sorema//Mr. Phi/Mue/%% Tickets
can be purchased/n the school office for$10 each.
✓ Town Council Work Session/Meeting
Monday, November 25, 2019*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 -Council Chambers
✓ Westlake Academy CLOSED for Thanksgiving Break
Monday, November 25-Friday, November 29, 2019
✓ Westlake Municipal Offices CLOSED for the Thanksgiving Holidays
Thursday, November 28-Friday, November 29, 2019
-Trash&Recycling collections will be delayed one day this holiday week to Saturday,Nov.30. No collections
will take place on the normal Friday service day this week.
*For meeting agendas and details on WA calendar events or Municipal calendar events,please visit the Westlake
Academy website or the Town of Westlake website for further assistance.
Town Council
Item # 3 — Consent
Agenda
CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items
unless a Council Member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting on September 30,
2019.
b. Consider approval of the minutes from the meeting on October 7, 2019.
c. Consider approval of a Resolution 19-34, Authorizing the Town Manager
to select a vendor for Dark Fiber Installation and to begin contract
negotiations for the Dark Fiber Project.
d. Consider approval of Ordinance 896, Amending or Repealing the Fee and
Use Schedule. (Amending or Repealing Ordinance 424, EMS Fees)
e. Consider approval of Resolution 19-35, Approving an Interlocal
Agreement with Region 2.
f. Consider approval of Resolution 19-36, Authorizing the Town Manager to
enter into an agreement with Schrickel, Rollins/PSC to provide consultation
design services to develop a Wayfinding sign program.
�-�w
T H E T 0 W 11 O F
WESTLAKE
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
September 30, 2019
PRESENT: Mayor Pro Tern Carol Langdon and Council Members Alesa Belvedere, Greg
Goble, and Rick Rennhack.
ABSENT: Mayor Laura Wheat and Council Member Michael Barrett.
OTHERS PRESENT: Town Manager Amanda DeGan, Deputy Town Manager Noah
Simon, Assistant Town Manager Jarrod Greenwood, Town
Secretary Kelly Edwards, Town Attorney Stan Lowry, Fire Chief
Richard Whitten, Deputy Chief John Ard, Director of Planning &
Development Ron Ruthven, Finance Director Debbie Piper,
Director of Facilities & Public Works Troy Meyer, Director of
Communications Ginger Awtry, Director of Information
Technology Jason Power, Director of Human Resources &
Administrative Services Todd Wood and Keller Police Chief Mike
Wilson.
Work Session
1. CALL TO ORDER
Mayor Pro Tern Langdon called the meeting to order at 5:04 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Pro Tern Langdon led the Pledge of Allegiance to the United States and Texas flags.
Town Council Minutes
09/30/19
Page 1 of 6
3. CITIZEN COMMENTS
No one addressed the Council.
4. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR
MEETING AGENDA.
Mayor Pro Tern Langdon asked for an overview of item d and item g of the consent
agenda regarding any budget impacts.
Town Manager DeGan provided an overview of item d.
Director Meyer provided an overview of item g.
S. DISCUSSION ITEMS
a. Presentation and discussion regarding an Economic Development Agreement
with the Marriott Solana.
Director Piper and Mr. Juan Calderon, General Manager Marriott Solana, provided
a presentation and overview of proposed changes to the agreement.
Discussion ensued regarding the incentives not being applicable to repeat
businesses within 18 months, the amount of incentives received in previous
years, retention rates, absorption rate with new hotels, and occupancy rates.
b. Presentation and discussion regarding an annual update from Texas Student
Housing.
Mrs. Tracy Harrow, TSH Executive Director, provided a presentation and an
annual overview.
Discussion ensued regarding the maintenance and repair budget for Denton,
student utilities, and meal plan for students at Cambridge.
c. Presentation and discussion regarding the proposed revisions to Chapter 26 of
the Code of Ordinances including adding a third alternate member to the
Planning & Zoning Commission, revisions due to the legislature, and the
application submittal process.
Director Ruthven provided an overview of the proposed amendments.
Discussion ensued regarding implementation of a 30 day review and process
timeframe and the addition of a V Alternate Planning & Zoning Commissioner.
Town Council Minutes
09/30/19
Page 2 of 6
d. Standing Item: Presentation and discussion of development projects per Staff
Report August 2019 including an Entrada report from the Developer, projects in
Planned Development PD 3-5.
Director Ruthven provided a presentation and overview of the item.
Schwab: Temporary CO, staff ensuring tenant installation, completion of the
parking garage, landscaping along Schwab Way, temporary signal poles at
Trophy Lake Drive, and the continued work on Phase II.
Entrada: Installation of the panels on the tower, parking garage schedule for
mid-November, pedestrian bridge, landscaping installation, Starbucks tenant
improvement certificate, and the construction of service road along Highway 114.
Knolls: Paving of the streets and the parkland dedication.
Marriott: Parking lot expansion should begin in October.
Discussion ensued regarding the number of residential permits issued and
providing a list of permits that may have expired in future updates.
6. EXECUTIVE SESSION
Council did not convene into executive session.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087 Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1) for the
following:
- Entrada
- Waterside Land Company LLC
- Front 44
b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Cause No. 236-304811-18 - Builder Recover Services, LLC v The Town
of Westlake
7. RECONVENE MEETING
Town Council Minutes
09/30/19
Page 3of6
8. COUNCIL RECAP / STAFF DIRECTION
- Provide a listing of permits showing those that may have expired and those
completed.
- Provide a comprehensive Legislative Update.
- Collaborate with the Marriott regarding corporate partnerships and further promote
the hotel.
Regular Session will begin immediately following the work session
1. CALL TO ORDER
Mayor Pro Tern Langdon called the regular session to order at 5:59 p.m.
2. ITEMS OF COMMUNITY INTEREST
Director Awtry provided an overview of upcoming events.
3. CONSENT AGENDA
a. Consider approval of the minutes from the meeting on August 20, 2019.
b. Consider approval of the minutes from the meeting on August 26, 2019.
c. Consider approval of the minutes from the meeting on September 9, 2019.
d. Consider approval of Ordinance 894, Amending Chapter 30, Courts, Article II,
Municipal Court by adding Section 30-41, designating the position of Juvenile Case
Manager.
e. Consider approval of Ordinance 895, Amending Chapter 26, Community
Development, in its entirety: adding a third alternate to Planning & Zoning
Commission; amending application submittal processes; and amending
administrative appeals to the Zoning Board of Adjustment.
f. Consider approval of Resolution 19-28, Approving changes to the Town of
Westlake's vacation and sick leave policies, and the incorporation of these
amended policies into the Town of Westlake Personnel Manual.
g. Consider approval of Resolution 19-29, Authorizing an Interlocal Agreement with
Tarrant County for the reconstruction of Roanoke Road, Pearson Road and the
Westlake Maintenance Building parking lot, authorizing the Town Manager to
execute the agreement and authorizing town staff to make funding changes not to
exceed $25,000 on this project.
h. Consider approval of Resolution 19-30, Approving an Economic Development
Agreement with the Marriott Solana Hotel.
MOTION: Council Member Rennhack made a motion to approve the consent
agenda. Council Member Goble seconded the motion. The motion
carried by a vote of 4-0.
Town Council Minutes
09/30/19
Page 4of6
4. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 19-31,
APPROVING A PRELIMINARY SITE EVALUATION PRELIMINARY SITE
EVALUATION FOR AN APPROXIMATELY 37.798-ACRE PORTION OF PLANNED
DEVELOPMENT DISTRICT 7, KNOWN AS SPENCER RANCH. THE PROPERTY IS
GENERALLY LOCATED AT THE SOUTHEAST CORNER OF ASPEN LANE AND
PEARSON ROAD.
Director Ruthven provided an overview of the item.
Mayor Pro Tern Langdon opened the public hearing.
No one addressed the Council.
Mayor Pro Tern Langdon closed the public hearing.
MOTION: Council Member Rennhack made a motion to approve Resolution
19-31. Council Member Belvedere seconded the motion. The
motion carried by a vote of 4-0.
S. EXECUTIVE SESSION
Council convened into executive session at 6:11 p.m.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
c. Section 551.087 Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1) for the
following:
- Entrada
- Waterside Land Company LLC
- Front 44
d. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Cause No. 236-304811-18 - Builder Recover Services, LLC v The Town
of Westlake
6. RECONVENE MEETING
Mayor Pro Tern Langdon reconvened the meeting at 7:43 p.m.
Town Council Minutes
09/30/19
Page 5 of 6
7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
No action taken.
S. FUTURE AGENDA ITEMS
Use of public (rentable) scooters and bicycles within the Town limits. — Mayor Wheat
Town Manager DeGan provided an overview of the future agenda item requested by
Mayor Wheat.
Discussion ensued regarding the regulation rental scooters and bicycles. Council Member
Rennhack seconded Mayor Wheat's request.
9. ADJOURNMENT
There being no further business before the Council, Mayor Pro Tern Langdon asked for a
motion to adjourn the meeting.
MOTION: Council Member Goble made a motion to adjourn the meeting.
Council Member Belvedere seconded the motion. The motion
carried by a vote of 4-0.
Mayor Pro Tern Langdon adjourned the meeting at 7:47 p.m.
APPROVED BY THE TOWN COUNCIL ON OCTOBER 28, 2019.
ATTEST:
Carol K. Langdon, Mayor Pro Tern
Kelly Edwards, Town Secretary
Town Council Minutes
09/30/19
Page 6of6
�-�w
T H E T 0 W 11 O F
WESTLAKE
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
October 7, 2019
PRESENT: Mayor Pro Tern Carol Langdon and Council Members Alesa Belvedere, Greg
Goble, and Rick Rennhack.
ABSENT: Mayor Laura Wheat and Council Member Michael Barrett.
OTHERS PRESENT: Town Manager Amanda DeGan, Deputy Town Manager Noah
Simon, Assistant Town Manager Jarrod Greenwood, Town
Secretary Kelly Edwards, Director of Planning & Development Ron
Ruthven, Director of Facilities & Public Works Troy Meyer, Director
of Communications Ginger Awtry, Director of Information
Technology Jason Power, and Communications Manager Jon
Sasser.
Regular Session
1. CALL TO ORDER
Mayor Pro Tern Langdon called the meeting to order at 6:19 p.m.
2. PLEDGE OF ALLEGIANCE
The pledges were conducted at the beginning of the Board of Trustee meeting.
3. CITIZEN COMMENTS
No one addressed the Council.
Town Council Minutes
10/07/19
Page 1 of 3
Mayor Pro Tern Langdon moved to item 5 of the agenda.
4. DISCUSSION AND CONSIDERATION OF RESOLUTION 19-32, APPROVING A
DEVELOPERS AGREEMENT WITH WATERSIDE LAND COMPANY LLC,
REGARDING PLANNED DEVELOPMENT PD-7, KNOWN AS SPENCER RANCH.
Assistant Town Manager Greenwood provided an overview of the item.
MOTION: Council Member Rennhack made a motion to approve Resolution
19-32. Council Member Belvedere seconded the motion. The
motion carried by a vote of 3-0.
Mayor Pro Tern Langdon moved to item 7 of the agenda.
S. EXECUTIVE SESSION
The Council convened into executive session at 6:24 p.m.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087 Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1) for the
following:
- Entrada
- Waterside Land Company LLC
- Front 44
b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Cause No. 236-304811-18 - Builder Recover Services, LLC v The Town
of Westlake
6. RECONVENE MEETING
Mayor Pro Tern Langdon reconvened the meeting at 6:49 p.m.
Mayor Pro Tern Langdon moved back to item 4 of the agenda.
Town Council Minutes
10/07/19
Page 2of3
7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
MOTION: Council Member Rennhack made a motion to approve Resolution
19-33. Council Member Belvedere seconded the motion. The
motion carried by a vote of 3-0.
8. ADJOURNMENT
There being no further business before the Council, Mayor Pro Tern Langdon asked for a
motion to adjourn the meeting.
MOTION: Council Member Belvedere made a motion to adjourn the meeting.
Council Member Rennhack seconded the motion. The motion
carried by a vote of 3-0.
Mayor Pro Tern Langdon adjourned the meeting at 6:50 p.m.
APPROVED BY THE TOWN COUNCIL ON OCTOBER 28, 2019.
ATTEST:
Carol K. Langdon, Mayor Pro Tern
Kelly Edwards, Town Secretary
Town Council Minutes
10/07/19
Page 3 of 3
Westlake Town Council
TYPE OF ACTION T x E T o w n o f
WESTLAKE
Regular Meeting - Consent DISTINCTIVE BY DESIGN
Westlake Town Council Meeting
Monday, October 28, 2019
Topic: Consideration of a Resolution authorizing the Town Manager to enter into
negotiations with a qualified Dedicated Internet Access Vendor, to provide
Dark Fiber at four(4) designated Node locations utilizing the Town duct
bank. The contract will include, but not be limited to: design
specifications, implementation plan, and a pre- and post-implementation
support plan.
STAFF CONTACT: Jason Power, Director of Information Technology
Strategic Alignment
VisioniPerspectiveemeOutcome
Obiective
Mission:Westlake is a
unique community blending
preservation of our natural Exemplary Service&Governance
environment and -We set the standard by delivering Improve Technology,
viewscapes,while serving People,Facilities, & unparalleled municipal and Facilities&
our residents and businesess Technology educational services at the lowest Equipment
with superior municipal and
academic services that are cost.
accessible,efficient,cost-
effective,&transparent.
Time Line- Start Date: October 29, 2019 Completion Date: TBD
Funding Amount: $300,000 Status - N/A Source-Capital Projects Fund
Contract: No Forms: Forms 1295 &2270
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The Town currently utilizes a variety of methods to connect our buildings and offices. For
reasons of reliability and standardization, the Town wishes to create a redundant fiber network
between the buildings and offices utilizing the Town duct bank. A new Dark Fiber based
Page 1 of 2
infrastructure will allow the Town to expand its Wide Area Network(WAN)with a common and
stable infrastructure. The specific Node locations are: Westlake Academy, the Maintenance and
Storage Facility, Fire EMS Station No. 1, and Westlake Town Hall.
The Town Council approved Capital Funds for this project FY2018-2019 and work began in
May 2019. Staff worked with a consultant to determine possible options and create a Request
for Proposal (RFP) for the project.
The RFP for the project was published in the September 7th and 8d', 2019, edition of the Star-
Telegram. Staff received two proposals on October 3rd from the following companies:
1. FiberLight, LLC
2. Zayo Group, LLC
Staff will recommend a vendor for the project on October 28, 2019. The next step will be to
engage the vendor in contract negotiations to establish terms and agreements for the project. The
contract will then be presented to the Town Council for approval in November 2019.
RECOMMENDATION
Staff recommends approval of this item.
ATTACHMENTS
Resolution
Page 2 of 2
TOWN OF WESTLAKE
RESOLUTION NO. 19-34
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS,
AUTHORIZING THE TOWN MANAGER TO ENTER INTO NEGOTIATIONS WITH A
DEDICATED INTERNET ACCESS VENDOR TO ESTABLISH TERMS AND
AGREEMENTS FOR THE DARK FIBER PROJECT
WHEREAS, the Town currently uses a variety of internet services to connect our
multiple municipal and academic locations; and,
WHEREAS, the Town wishes to create a redundant fiber network between the buildings
and offices utilizing the Town duct bank for reasons of reliability and standardization; and,
WHEREAS, a new Dark Fiber based infrastructure will allow the Town to expand its
Wide Area Network(WAN) with a common and stable infrastructure; and
WHEREAS, the Town Council previously approved Capital Funds for a Dark Fiber
project; and,
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the citizens of Westlake.
NOW, THEREFORE,BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town of Westlake Town Council hereby authorize the Town
Manager to enter into negotiation with a Dedicated Internet Access vendor to establish terms and
agreements on behalf of the Town of Westlake.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of
passage.
Resolution 19-34
Page 1 of 2
PASSED AND APPROVED ON THIS 28T" DAY OF OCTOBER 2019.
Laura Wheat, Mayor
ATTEST:
Kelly Edwards, Town Secretary
APPROVED AS TO FORM:
Stan Lowry, Town Attorney
Resolution 19-34
Page 2 of 2
Westlake Town Council
TYPE OF ACTION T x E T o w n O F
WESTLAKE
Regular Meeting - Consent DISTINCTIVE BY DESIGN
Westlake Town Council Meeting
Monday, October 28, 2019
Topic: Consider an ordinance amending Chapter 2 "Administration" amending
the Fee and Use schedule and repealing Ordinance 864 to create a new fee
schedule for the Town of Westlake.
STAFF CONTACT: Nick Ford, Development Coordinator
Strategic Alignment
Vision,Value,Mission g.
0bLective
Mission: Westlake is a
unique community blending
preservation of our natural
environment and High Quality Planning,Design&
Development-We are a desirable
viewscapes,while serving Citizen,Student& well planned,high-quality Preserve Desirability
our residents and businesess Stakeholder community that is distinguished by &Quality of Life
with superior municipal and exemplary design standards.
academic services that are
accessible,efficient,cost-
effective,&transparent.
Strate2ic Initiative
Comprehensive Plan Project Review
Time Line- Start Date: October 28, 2019 Completion Date: October 28, 2019
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Every fiscal year, the Town of Westlake will reevaluate the fee schedule for building permits,
development fees, and other miscellaneous fees. As the Town Council may recall,the most recent
comprehensive update for the fee schedule was adopted on September 24, 2018 under Ordinance
864.
Page 1 of 2
Noticeable changes from the previous fee schedule are listed below:
• Increase to residential building permit fees;
• Restructure of construction trade fees;
• Restructure of sign permit fees;
• Increase and restructure of planning, zoning, and subdivision fees;
• Increase and restructure of engineering plan review fees;
• Addition of facilities and parks and recreation fees;
• Amendment to Ambulance and EMS fees;
• Addition of a refund policy;
• Example calculations for residential and commercial permits;
RECOMMENDATION
Staff recommends approval of this item.
ATTACHMENTS
Fee Schedule Benchmarks
Ordinance 896 Amending the Fees and Use Schedule
Page 2 of 2
Residential 18,500SF 1 $1,500,000 Value
FEE TYPE ROANOKE •
Residential Permit Fees $ 13,600.00 $ 15,300.00 $ 15,300.00 0 $ - 0.00% $ 7,433.75 $ 6,850.00 $ 4,656.20 $ 7,433.75 $ 6,593.43 132.05%
Residential Inspection $ 2,448.00 $ 3,825.00 $ 4,590.00 AL $ 765.00 20.00% $ - $ - $ - $ - $ - #DIV/01
Residential Plan Review $ 2,448.00 $ 3,825.00 $ 4,590.00 AL $ 765.00 20.00% $ 4,831.94 $ $ $ - $ 4,831.94 -5.01%
Fire Review/Inspection $ 275.00 $ 375.00 $ 400.00 $ 25.00 6.67% $ - $ $ $ 7,433.75 $ 7,433.75 -94.62%
Total $ 18,771.00 $ 23,325.00 $ 24,880.00 $ 1,555.00 6.67% $ 12,265.69 $ 6,850.00 $ 4,656.20 $ 14,867.50 $ 18,859.11
New Commercial 150,000SF $45,000,000 Value
FEE T 1 '•' • • 1
Commercial Permit Fees $ 302,430.80 $ 332,361.00 $ 332,361.00 0 $ 0.00% $ 166,208.75 $ 302,430.80 $ 157,230.00 $ 166,208.75 $ 198,019.58 67.84%
Commercial Plan Review $ 196,580.02 $ 216,034.65 $ 216,034.65 0 $ 0.00% $ 108,035.69 $ - $ 55,030.50 $ 108,035.69 $ 90,367.29 139.06%
Commercial Inspection $ 43,200.00 $ 67,500.00 $ 67,500.00 0 $ 0.00% $ - $ $ - $ - $ - #DIV/0!
Fire Review/Inspection $ 2,200.00 $ 26,000.00 $ 26,000.00 - $ 0.00% $ - $ $ - $ 274,244.44 $ 274,244.44 -90.52%
Total $ 544,410.82 $ 641,895.65 $ 641,895.65 - $ 0.00% $ 274,244.44 $ 302,430.80 $ 212,260.50 $ 548,488.88 $ 562,632.30
Commercial Remodel 19,000SF 1 $900,000 Value
ww-FEE TYPE •IFFERENCE %DIFF ROANOKE SOUTHU�
Commercial Permit Fees $ 11,010.00 $ 12,241.00 $ 12,241.00 0 $ 0.00% $ 5,133.75 $ 11,010.00 $ 11,010.00 $ 5,133.75 $ 8,071.88 51.65%
Commercial Plan Review $ 7,156.50 $ 7,956.65 $ 7,956.65 0 $ 0.00% $ 3,336.94 $ - $ 3,853.50 $ 3,336.94 $ 3,509.13 126.74%
Commercial Inspection $ 2,592.00 $ 4,050.00 $ 4,050.00 0 $ 0.00% $ - $ $ - $ - $ - #DIV/0!
Fire Review/Inspection $ 275.00 $ 500.00 $ 500.00 0 $ 0.00% $ - $ $ - $ 8,470.69 $ 8,470.69 -94.10%
Total $ 21,033.50 $ 24,747.65 $ 24,747.65 - $ 0.00% $ 8,470.69 $ 11,010.00 $ 14,863.50 $ 16,941.38 $ 20,052.69
Zoning and Subdivisions 100-acre site or 100-lots
FEE TYPE map
• •'
Preliminary Site Evaluation $ 10,800.00 $ 12,000.00 $ 20,000.00 $ 8,000.00 66.67% $ 1,300.00 $ 2,305.00 $ 1,900.00 $ 2,300.00 $ 1,951.25 924.98%
Concept Plan $ 10,800.00 $ 12,000.00 $ 30,000.00 $ 18,000.00 150.00% $ - $ 1,200.00 $ 200.00 $ - $ 700.00 4185.71%
Development Plan $ 10,800.00 $ 12,000.00 $ 30,000.00 AL $ 18,000.00 150.00% $ - $ 1,200.00 $ - $ - $ 1,200.00 2400.00%
Site Plan $ 10,800.00 $ 12,000.00 $ 20,000.00 & $ 8,000.00 66.67% $ 400.00 $ 1,305.00 $ 2,000.00 $ 1,300.00 $ 1,251.25 1498.40%
Zoning Request $ 10,800.00 $ 12,000.00 $ 40,000.00 AL $ 28,000.00 233.33% $ 1,250.00 $ 1,205.00 $ 1,800.00 $ 1,350.00 $ 1,401.25 2754.59%
Final Plat $ 9,900.00 $ 11,000.00 $ 17,200.00 $ 6,200.00 56.36% $ 1,300.00 $ 3,405.00 $ 1,900.00 $ 2,300.00 $ 2,226.25 672.60%
Minor Plat $ 9,900.00 $ 11,000.00 $ 11,000.00 0 $ - 0.00% $ 1,250.00 $ 255.00 $ - $ - $ 752.50 1361.79%
Replat $ 9,900.00 $ 11,000.00 $ 15,200.00 AL $ 4,200.00 38.18% $ 1,250.00 $ 3,405.00 $ 1,800.00 $ 2,400.00 $ 2,213.75 586.62%
Amended Plat $ 9,900.00 $ 11,000.00 $ 11,000.00 0 $ - 0.00% $ 1,250.00 $ 2,305.00 $ 1,750.00 $ 2,300.00 $ 1,901.25 478.57%
TOWN OF WESTLAKE
ORDINANCE NO. 896
AN ORDINANCE OF THE TOWN OF WESTLAKE AMENDING CHAPTER 2
TITLED "ADMINISTRATION" BY AMENDING SECTION 2-221 AND REPEALING
ORDINANCE 864 ADOPTING THE TOWN OF WESTLAKE FEE SCHEDULE BY
ADOPTING A NEW FEE SCHEDULE; PROVIDING A PENALTY; PROVIDING A
CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING
A SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS,the Town of Westlake, Texas is a general law Town; and
WHEREAS, the Town Council of the Town of Westlake finds it necessary for the
public health, safety and welfare that development occur in a controlled and orderly manner;
and
WHEREAS,the Town Council adopted the most current fee schedule for the Town of
Westlake on August 28, 2017 under Ordinance 832; and
WHEREAS,Ordinance 832 repealed and replaced all previous development fees of the
Town of Westlake into one consolidated schedule; and
WHEREAS, Ordinance 864 repealed Ordinance 832 and replaced all previous
development fees of the Town of Westlake; and
WHEREAS,upon the recommendation of the Town Council of the Town of Westlake,
Texas, it is of the opinion that it is in the best interests of the town and its citizens that the
amendments to Chapter 2 "Administration" should be approved and adopted by Ordinance.
NOW, THEREFORE,BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That all matters stated in the preamble are found to be true and correct
and are incorporated herein as if copied in their entirety.
SECTION 2: That Chapter 2, "Administration" Article 6 "Finance" Division 2 "Fees
and Use Schedule", amending
Sec. 2-221. - Schedule of fees and charges.
The fees and use charges authorized by this Code, and any ordinances approved by the town
council whether codified or not, shall be contained within a fees and use schedule attached as
Exhibit "A"that shall be approved by the town council of the town by ordinance. Copies of the
approved fees and use schedule shall be maintained as a public record in the office of the town
secretary and will be available for public inspection and copying during regular business hours.
Ordinance 896
Page 1 of 2
SECTION 3: That all provisions of Chapter 2 not hereby amended shall remain in full
force and effect.
SECTION 4: That this Ordinance shall be cumulative of all other Town Ordinances
and all other provisions of other Ordinances adopted by the Town which are inconsistent with
the terms or provisions of this Ordinance are hereby repealed.
SECTION 5: That any person, firm or corporation violating any of the provisions or
terms of this ordinance shall be subject to the same penalty as provided for in the Code of
Ordinances of the Town of Westlake, and upon conviction shall be punishable by a fine not to
exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Each day that a
violation is permitted to exist shall constitute a separate offense.
SECTION 6: It is hereby declared to be the intention of the Town Council of the Town
of Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance are
severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be
declared legally invalid or unconstitutional by the valid judgment or decree of any court of
competent jurisdiction, such legal invalidity or unconstitutionality shall not affect any of the
remaining phrases, clauses, sentences, paragraphs or sections of this Ordinance since the same
would have been enacted by the Town Council of the Town of Westlake without the
incorporation in this Ordinance of any such legally invalid or unconstitutional,phrase,sentence,
paragraph or section.
SECTION 7: This ordinance shall take effect immediately from and after its passage
as the law in such case provides.
PASSED AND APPROVED ON THIS 28TH DAY OF OCOTBER 2019.
ATTEST: Laura Wheat, Mayor
Kelly Edwards, Town Secretary Amanda DeGan, Town Manager
APPROVED AS TO FORM:
L. Stanton Lowry, Town Attorney
Ordinance 896
Page 2 of 2
TOWN OF WESTLAKE
Town of Westlake October 28, 2019 www.westlake-tx.org
Table .
Table of Contents
Tableof Contents...............................................................................................................................................................1
BuildingInspection Services ...........................................................................................................................................3
A. Contractor Registration......................................................................................................................................................3
B. Residential Building Permits.............................................................................................................................................4
B-1. New Single Family Residential................................................................................................................................4
B-2. Residential Additions and Accessory Structures.............................................................................................4
B-3. Residential Remodel...................................................................................................................................................4
C. Nonresidential Building Permits......................................................................................................................................5
C-1. Nonresidential Permit Fee ........................................................................................................................................5
C-2. Nonresidential Fire Review/ Inspection Fee......................................................................................................6
C-3. New Nonresidential Building...................................................................................................................................6
C-4. Nonresidential Remodel, Repair &Alterations..................................................................................................7
C-5. Nonresidential Whitebox..........................................................................................................................................7
D. New Construction Trade Fees .........................................................................................................................................8
E. Single Trade Permits...........................................................................................................................................................8
F. Residential Foundation Repair........................................................................................................................................9
G. Tree Removal and Mitigation...........................................................................................................................................9
H. Sign Permits............................................................................................................................................................................9
I. Additional Permits..............................................................................................................................................................10
J. Miscellaneous Fees............................................................................................................................................................10
K. Miscellaneous Inspection Fees.......................................................................................................................................11
L. Certificate of Occupancy..................................................................................................................................................11
Planningand Zoning...................................................................................................................................................... 12
A. Subdivisions..........................................................................................................................................................................12
B. Zoning and Specific Use Permits..................................................................................................................................13
C. Concept Plans, Development Plans & Site Plans....................................................................................................14
D. Miscellaneous Planning....................................................................................................................................................15
PublicWorks & Engineering......................................................................................................................................... 16
A. Backflow Services ..............................................................................................................................................................16
B. Construction Plans.............................................................................................................................................................16
C. Construction Inspections..................................................................................................................................................17
1
Table of
D. Right of Way Management (Small Cell Network Nodes)....................................................................................18
E. Easements.............................................................................................................................................................................18
F. ROW Construction.............................................................................................................................................................18
G. Floodplain Development..................................................................................................................................................19
H. Investigation Fees...............................................................................................................................................................19
I. Miscellaneous Public Works Fees.................................................................................................................................19
Facilities and Parks and Recreation ..........................................................................................................................20
A. Facility Rental.......................................................................................................................................................................20
B. Westlake IOOF Cemetery................................................................................................................................................20
Fire-EMS Services............................................................................................................................................................21
GasWell &Oil Fees........................................................................................................................................................24
A. Gas Well Pad Site Permit and Fees.............................................................................................................................24
B. Gas Well Permits and Fees.............................................................................................................................................24
C. Pipeline Related Permits and Fees...............................................................................................................................25
AdministrativeServices.................................................................................................................................................26
A. Non-Sufficient Funds & Return Charges....................................................................................................................26
B. Solicitation &Vendor Permits.........................................................................................................................................26
C. Special Events......................................................................................................................................................................26
RefundPolicy...................................................................................................................................................................27
ExampleCalculations.....................................................................................................................................................28
A. How to Calculate Single Family Residence Submittal..........................................................................................28
A-1. 5,200 sq. ft....................................................................................................................................................................28
B. How to Calculate A New Nonresidential Submittal ..............................................................................................29
B-1. 10,000 sf. ft. 1 $5,000,000 valuation 1 1 acre...................................................................................................29
Endof Fee Schedule.......................................................................................................................................................30
2
Building Inspection Services
Building Inspection Services
• The review fee is collected at the time of submittal and is non-refundable unless the fee is collected
in error by the Town of Westlake
• The permit fee is collected at the time of permit issuance for building permits and trade permits
• Additional fees listed are collected at the time of issuance
A. Contractor Registration
• No person shall perform any work or supply any materials without first having registered with the
Town of Westlake
Contractor Type 1-Year Registrations 2-Year Registrations
General Contractor N/A $250.00
Backf low Tester $125.00 N/A
Construction Waste No fee N/A
Electrician N/A No fee
Irrigator N/A $250.00
Mechanic N/A $250.00
Plumber N/A No fee
Pool N/A $250.00
Roofing $125.00 N/A
ROW $125.00 N/A
Signage $125.00 N/A
Subdivision General Contractor $125.00 N/A
Subdivision Utility Contractor $125.00 N/A
Subdivision Paving Contractor $125.00 N/A
Well (Water & Gas) $125.00 N/A
3
Building InspectionB. Residential Building Permits
• The review fee is collected at the time of submittal and is non-refundable unless the fee is collected
in error by the Town of Westlake
B-1. New Single Family Residential
Residential Permit Fee $1.80/sq. ft.
Residential Plan
$0.54/sq. ft.
Review Fee
Residential Building Inspection Fee $0.54/sq. ft.
Public Works
Inspection Fee $350.00
Residential Fire
Inspection Fee $400.00
Grading / Excavation Fee $600.00
Erosion Control Fee $1,500.00
Duct Bank Fee $3,100.00
Mechanical Fees See Table D
Electrical Fees See Table D
Plumbing Fees See Table D
B-2. Residential Additions and Accessory Structures
Residential Permit Fee $1.80/sq. ft.
Residential Plan
$0.54/sq. ft.
Review Fee
Residential Building Inspection Fee $0.54/sq. ft.
Residential Fire
Inspection Fee $400.00
Mechanical Fees See Table D
Electrical Fees See Table D
Plumbing Fees See Table D
B-3. Residential Remodel
Residential Permit Fee $1.80/sq. ft.
(maximum $500)
Residential Plan $0.54/sq. ft.
Review Fee (maximum $250)
Residential Building Inspection Fee $0.54/sq. ft.
(maximum $250)
4
Building InspectionC. Nonresidential Building Permits
• The review fee is collected at the time of submittal and is non-refundable unless the fee is collected
in error by the Town of Westlake.
• The declared valuation shall include the fair market value of the proposed improvements, including
the architectural, structural, electrical, plumbing, mechanical work, paving, parking, drive approach,
and the contractor's profit. The building official may require the applicant to verify the declared
value.
• The building official may also use the data provided in the most current building valuation table
published by the International Code Council to determine building valuation for permit fee
purposes.
CA Nonresidential Permit Fee
• Used to calculate the base permit fee (additional charges apply below)
Total Valuation Fee
<_ $1,000 $150.00
<_ $5,000 $150.00
per additional $100 over$1,000 $7.25
<_ $25,000 $440.00
per additional $1,000 over $5,000 $31.10
<_ $50,000 $1,062.00
per additional $1,000 over $25,000 $23.75
<_ $100,000 $1,656.00
per additional $1,000 over $50,000 $16.50
<_ $500,000 $2,481.00
per additional $1,000 over $100,000 $13.20
<_ $1,000,000 $7,761.00
per additional $1,000 over $500,000 $11.20
> $1,000,000 $13,361.00
per additional $1,000 over $1,000,000 $7.25
5
Building Inspection
C-2. Nonresidential Fire Review / Inspection Fee
Square Feet Fee
<_ 10,000 sq. ft. $500.00
<_ 100,000 sq. ft. $500.00
per sq.ft. over 10,000 $0.20
<_ 300,000 sq. ft. $18,500.00
per sq. ft. over 100,000 $0.15
<_ 500,000 sq. ft. $48,500.00
per sq. ft. over 300,000 $0.10
> 500,000 sq. ft. $68,500.00
per sq. ft. over 500,000 $0.05
C-3. New Nonresidential Building
• Includes core building, shell buildings, and condominiums
Nonresidential Permit Fee See Table C-1
Nonresidential Plan Review Fee Nonresidential Permit Fee x 65%
Nonresidential Structural Plan Review Fee Actual Cost Incurred + 10% Administrative Costs
Nonresidential Inspection Fee $0.54/sq.ft.
Nonresidential Fire Review/ Inspection Fee See Table C-2
Public Works Inspection Fee $350.00
Duct Bank Fee $3,100.00
Erosion Control Fee $1,500.00
Grading / Excavation Fee $600.00 + $100.00/acre
Mechanical Fees See Table D
Electrical Fees See Table D
Plumbing Fees See Table D
Energy Compliance See Table D
6
Building Inspection
C-4. Nonresidential Remodel, Repair & Alterations
• Includes Accessory Structures, Additions and Tenant Finish-Outs
Nonresidential Permit Fee See Table C-1
Nonresidential Plan Review Fee Nonresidential Permit Fee x 65%
Nonresidential Inspection Fee $0.54/sq. ft.
Nonresidential Fire Review/
See Table C-2
Inspection Fee
Mechanical Fees See Table D
Electrical Fees See Table D
Plumbing Fees See Table D
Energy Compliance See Table D
C-5. Nonresidential Whitebox
Nonresidential Permit Fee See Table C-1 with $1,000 maximum
Nonresidential Plan Review Fee Nonresidential Permit Fee x 65%
(maximum $500)
Nonresidential Inspection Fee $0.54/sq. ft. (maximum $500)
7
Building Inspection
D. New Construction Trade Fees
• Energy compliance only applies to nonresidential permits
Square Feet Mechanical Electrical Plumbing Energy
<_ 5,000 square feet $300.00 $300.00 $300.00 $60.00
<_ 10,000 square feet $500.00 $500.00 $500.00 $100.00
<_ 25,000 square feet $800.00 $800.00 $800.00 $160.00
<_ 50,000 square feet $1,000.00 $1,000.00 $1,000.00 $200.00
<_ 100,000 square feet $1,500.00 $1,500.00 $1,500.00 $300.00
> 100,000 square feet $2,000.00 $2,000.00 $2,000.00 $400.00
per additional sq. ft. over 100,000 $0.0010 $0.0010 $0.0010 $0.00
E. Single Trade Permits
• Applies to small trade permits not categorized as new construction
• Includes, but not limited to, items such as water heaters, A/C repair, outdoor lighting, meter
releases, etc....
Mechanical 1% of valuation with $250 min
Electrical 1% of valuation with $250 min
Plumbing 1% of valuation with $250 min
Roofing / Re-roofing 1% of valuation with $250 min
8
Building Inspection
F. Residential Foundation Repair
Square Feet Fee
<_ 5,000 square feet $300.00
<_ 10,000 square feet $400.00
> 10,000 square feet $500.00
G. Tree Removal and Mitigation
Tree Mitigation $100.00/caliper inch
Tree Removal Application $125.00
Tree Removal Inspection $125.00
H. Sign Permits
• Fees are calculated per the number of signs requested in an application
• Signs installed without prior permit issuance will be assessed twice the permit fee required
Sign Type Fee
Monument Signs/Ground-based signs 1% of valuation with $200 min
Nonresidential Signs - other than ground-based signs 1% of valuation with $200 min
Temporary Business Signs $150.00
Temporary Real Estate Sign $100.00
Temporary Signage not identified that requires permit $50.00
Temporary Special Event Sign No fee
Wayfinding Signs $100.00
9
Building Inspection Services
I. Additional Permits
Access Control $200.00 Moving (any $450.00 plus all direct
building on any and indirect costs
Antenna $400.00 Town street) incurred by the Town
Demolition $250 residential Pool /Spa 1% of valuation
$550 nonresidential with $2,000 min
$200 without Drainage ROW Construction
Drive Approach / required (excluding See Public Works
Sidewalk/Curb Cut $500 with Drainage franchised utilities)
required Sales/ Leasing
Grading / $600 residential
Trailer See Specific Use Permit
Excavating $600 + $100/acre Solar Panels 1% of valuation
nonresidential with $250 min
Fences/ Retaining 1% valuation Temporary Batch See Specific Use Permit
Walls With $250 min Plant
Floodplain Temporary
Development See Public Works Construction See Specific Use Permit
Fountain /Water Off-Site Trailer
Feature/ Fire Temporary
Feature $300.00 Construction $250.00
(24" or less in On-Site Trailer
depth) Temporary
Irrigation /Sprinkler $300.00
Electrical Pole $75.00
Miscellaneous 1% of valuation Water Well $1,000.00
Permits with $250 min
J. Miscellaneous Fees
Work Without a Permit $500.00 or double the original permit required
Expired Permit Extension $1,000.00
Re-stamp Fee $60.00
Violation of Permit Conditions, Restriction Limits, $250.00
Times and Location
Property Maintenance Fee $250.00
Landscape/Architectural Review Fee $1,000.00
Outdoor Lighting Compliance Review Fee $1,000.00
10
Building Inspection
K. Miscellaneous Inspection Fees
• For any required inspection (plumbing rough, framing, etc.) a reinspection fee will be assessed after
the third failed inspection and every failure thereafter
• No inspections will be performed until all reinspection fees are paid
Building Inspection Fee $0.54/sq. ft.
After Hours Inspections $150 per hour, two-hour minimum
Reinspection Fee $200 after third inspection
Work Covered Prior to Required Inspection $350.00
Additional Inspections
not Identified $300.00
L. Certificate of Occupancy
• Certificates of Occupancy only apply to nonresidential uses
• Temporary Certificates of Occupancy are renewed and assessed every 30 days
• Certificates of Occupancy include, but are not limited to, New Tenants, Change of Name or Use or
Owners
• If a Certificate of Occupancy is lost, a Duplicate Certificate of Occupancy charge may be assessed
• An inspection fee is charged where an inspection may be required before issuance of a CO by the
Building Official
Certificate of Occupancy $250.00
Temporary Certificate of Occupancy $150.00
Duplicate Certificate of Occupancy $150.00
Certificate of Occupancy Inspection $100.00
11
Planning • • Zoning
Planning and Zoning
• Application fees are non-refundable unless the Town Planner determines that a payment was
collected in error
A. Subdivisions
• A completeness check of $400 may apply
Preliminary Site Evaluation Total
All subdivisions $10,000.00 + $100.00/acre
Final Subdivision Plat
All subdivisions $7,200.00 + $100.00 /acre
Replat
Non-residential $5,200.00 + $100.00 /acre
Residential $5,200.00 + $100.00 /lot
Amended Plat
Non-residential $1,000.00 + $100.00/acre
Residential $1,000.00 + $100.00/lot
Minor Plat
Non-residential $1,000.00 + $100.00/acre
Residential $1,000.00 + $100.00/lot
Plat Vacation
All subdivisions $4,600.00 + $100.00/acre
12
Planning • • Zoning
B. Zoning and Specific Use Permits
• A completeness check of $400 may apply
Zoning Change Total Amendment
< 1 acre $1,000.00 $500.00
< 2 acres $2,000.00 $1,000.00
< 5 acres $5,000.00 $2,500.00
< 10 acres $7,500.00 $3,750.00
< 25 acres $10,000.00 $5,000.00
< 50 acres $20,000.00 $10,000.00
s 100 acres $40,000.00 $20,000.00
> 100 acres $40,000.00 $20,000.00
+ per acre over 150 acres $100.00 $50.00
Specific Use Permit Total Amendment
< 1 acre $500.00 $250.00
< 2 acres $1,000.00 $500.00
< 5 acres $1,500.00 $750.00
<_ 10 acres $2,000.00 $1,000.00
> 10 acres $2,500.00 $1,250.00
13
Planning • • Zoning
C. Concept Plans, Development Plans & Site Plans
• A completeness check of $400 may apply
• Where an applicant exceeds two review cycles 10% of the original amount assessed for the
application may be charged
Concept Plan Total Amendment
< 10 acres $6,000.00 $3,000.00
< 25 acres $15,000.00 $7,500.00
< 50 acres $24,000.00 $12,000.00
<_ 100 acres $30,000.00 $15,000.00
> 100 acres $30,000.00 $15,000.00
+ per acre over 100 acres $100.00 $50.00
Development Plan Total Amendment
< 10 acres $6,000.00 $3,000.00
< 25 acres $15,000.00 $7,500.00
< 50 acres $24,000.00 $12,000.00
s 100 acres $30,000.00 $15,000.00
> 100 acres $30,000.00 $15,000.00
+ per acre over 100 acres $100.00 $50.00
Site Plan Total Amendment
< 1 acre $5,000.00 $2,500.00
< 2 acres $6,100.00 $3,050.00
< 5 acres $7,500.00 $3,750.00
<_ 10 acres $10,000.00 $5,000.00
> 10 acres $10,000.00 $5,000.00
+ per acre over 10 acres $100.00 $50.00
14
Planning • • Zoning
D. Miscellaneous Planning
Address Change $100.00
Architectural Review Fee See Site Plan
Amendment to Code of Ordinances $1,000.00
Amendment to Comprehensive Plan See Concept Plan Amendment
Any request not specifically listed that requires $500.00
legislative approval
Appeal of Administrative Decision $110 + $5 for each property owner listed
on the public hearing notice
Completeness Check $400.00
Comprehensive Sign Package See Site Plan
Consultants for inspections or plan review utilized Cost Incurred + 10% Admin Costs
for specific specialized projects
Development Agreement Processing $2,000.00
Special District Creation Per Development Agreement/ Economic
(overlay, PID, MUD, TIF, TRZ, etc.) Development Agreement
Landscaping Plan Review See Site Plan
Outdoor Lighting Plan Review See Site Plan
Park Land Dedication Per Development Agreement
Public Art Per Development Agreement
Street Name Change $1,000.00 + cost of new street signage
Subdivision Name Change See Amended Plat
Traffic Impact Analysis Review Cost Incurred + 10% Admin Costs
Variance Request $1,000.00
Zoning Verification Letter $100.00
15
Public • i Engineering
Public Works & Engineering
• Application fees are non-refundable unless the Town Planner determines that a payment was
collected in error
A. Backflow Services
• Backflow testers must register annually at https://www.sctrackingsolutions.com/system/login.asl2
Backflow Tester Registration $125.00
Assembly Registration $25.00
Customer Service Inspection $125.00
Customer Service Reinspection $125.00
B. Construction Plans
• Construction Plans include, but not limited to, engineered plans such as grading, drainage, water,
sewer, and right-of-way improvements
• The application fee is due at time of submittal
• Plan review fees and model analysis fees are due at the pre-construction meeting or before a
notice to proceed
• Inspection fees for construction are found in Table E of this section
• Where a TxDOT Permit is required additional review fees may apply
Construction Plans Application See Development Plan
First Plan Review $1,000 + $150/sheet
Additional Review (more than 3) $750 + $100/sheet
Water Model Analysis $1,000
Wastewater Model Analysis $1,000
TxDOT Permit Review $500.00
16
Public Worksi Engineering
C. Construction Inspections
• The inspection fee will be six percent (construction inspection fee (3%) + administrative processing
fee (3%)) of certified construction costs of the land development (including, but not limited to, public
and private improvements such as streets and roads, drainage, parking lots, fire water systems,
walls, fences, site grading, water features, parks, open space corridors, required landscaping,
irrigation, sidewalks, trails, etc., but not including building construction) for subdivisions or re-
subdivision. Estimated Inspection fees are to be paid prior to permitting and/or commencement of
work on the proposed improvements and the balance based upon certified construction costs prior
to acceptance of improvements or issuance of building permits. The construction inspection fee is
in addition to any other fees listed herein.
• Construction inspection fees are due before acceptance of public infrastructure
• Construction inspection overtime is a two-hour minimum for weekdays and four-hour minimum for
weekends and holidays. Inspections must be requested by noon the Wednesday before.
Construction Inspection 3% of certified construction costs
+ Administrative Processing 3% of certified construction costs
Construction Inspection Overtime $150 per hour, two-hour minimum
Reinspection Fee $200 after third inspection
Work Covered Prior to Required $350.00
Inspection
Additional Inspections not Identified $300.00
Public Works Inspection Fee $350.00
17
Public Worksi Engineering
D. Right of Way Management (Small Cell Network Nodes)
• Where a permit is not required under Chapter 79 of the Code of Ordinances, they provider is
required to notify the Town a minimum of 24 hours in advance of beginning work.
• If the provider's worker requires excavation or closing of sidewalks or vehicular lanes within the
public ROW, then the provider must also obtain a ROW construction permit
Network Node Application Total
First Application (up to five locations) $500.00
Subsequent Application (excess of five locations) $250.00
Support Pole Application Total
Network Node Support Pole $1,000.00 each
Annual Registration Total
Annual Node Registration $250.00 per node site
Annual Pole Registration $250.00 per node site
Right of Way Use $28 per node site per month
E. Easements
Easement/ ROW Abandonment $1,000 + $2/linear foot
Easement/ ROW Encroachment $1,000 + $2/linear foot
F. ROW Construction
• ROW Construction permits excludes franchised utilities. Franchise utilities are subject to 7
Right of Way Management.
• The application and plan review fee are due at time of submittal
• The permit fees are due at the time of permit issuance
• Where a TxDOT Permit is required additional review fees may apply
ROW Application & Plan Review $400.00
ROW Permit $600.00 + $2/linear feet of construction
TxDOT Permit Review $500.00
18
Public • i Engineering
G. Floodplain Development
• The application and plan review fee are due at time of submittal
• The permit fees are due at the time of permit issuance in addition to additional fees listed below
where their review is required
Application / Plan Review Fee $500.00
Floodplain Permit Fee $1,000.00
Flood Study Analysis $3,000.00
CLOMR $2,700.00
LOMR (Following CLOMR) $1,000.00
LOMR (Without CLOMR) $2,700.00
Erosion Hazard Zone $500.00
Grading and Drainage See Table
H. Investigation Fees
Work Without a Permit $500.00
Violation of Permit
Conditions, Restriction Limits,
and Times and Location on $250.00
ROW Permit
Failure to Correct Deficiency $500.00
I. Miscellaneous Public Works Fees
Residential Grading $600.00
Nonresidential Grading $600 plus $100/acre
Erosion Control Inspection $1,500.00
Ductbank Connection $3,100.00
19
Facilities and Parks and Recreation
Facilities and Parks and Recreation
A. Facility Rental
• For additional facility rental policies and regulations please see Resolution 19-19
Facility Deposit Rental Per hour Extended Use
(3-hr min.) (up to 6 hrs.)
WA Cafeteria
One day $500.00 $350.00 $100.00 $15.00
Extended commitment $2,000.00 $350.00 $100.00 $15.00
WA Performance Hall
One day $500.00 $475.00 $150.00 $15.00
Extended commitment $2,000.00 $475.00 $150.00 $15.00
WA Gym
One day $500.00 $350.00 $100.00 $15.00
WA Multipurpose Hall
One day $500.00 $475.00 $150.00 $15.00
WA Sport Fields
One day $500.00 $150.00 $50.00 $15.00
Town Council
Chambers/Courtroom
One day $1,000.00 - $100.00 -
Fire Department
Administration
Training Room and
Mall
One day $1,000.00 - $100.00 B. Westlake 100F Cemetery
• For additional cemetery policies and regulations please see Resolution 19-20
Fee Type Total
Adult Burial Space $2,100.00
Infant Burial Space $800.00
Interment Fee $300.00
Urn Interment Fee $400.00
20
Fire-EMS Services
Fire-EMS Services
• 11f required, additional cost for personnel may be charged. Additional cost for expendable equipment
and necessary apparatus may be incurred.
• 'Two (2) hour minimum. If required, addition cost for personnel may be charged. Additional cost for
expendable equipment and necessary apparatus may be incurred.
• 'Cost is per hour per personnel utilized. Additional cost for expendable equipment and necessary
apparatus may be incurred.
• 'Cost based on third party or contracted services provider fees. Based on agreement with the Town,
fees may be paid directly to the third party or contracted services provider.
Ambulance and EMS Total
ALS 1 $1,750.00
ALS II $1,750.00
BLS $1,750.00
ALS Disposable N/A
BLS Disposable N/A
Oxygen N/A
SCT $1,750.00
TNT $200.00
Ground mileage $24.00
EMS-Services and Expendables4
Asbestos removal Total
$100.00
Battery Systems Total
$250.00
Burn Permit Total
Non-resident $50.00
Resident No Charge
Candles and Open Flame in Assembly Areas Total
$50.00
Carnivals and Fairs Total
$50.001
Combustible Storage Total
High-Piled $50.00
Compressed Gas Total
$100.00
21
Fire-EMS Services
Cryogens Total
$250.00
Dry Cleaning Operations Total
Flammable/Combustible Liquids $75.00
Non-Flammable Liquids $50.00
Explosives or Blasting Agents Total
Use of $150.00,
Fireworks - Certified Events Only Total
$150.001
Fueling Dispensing Station Total
Motor Vehicle $50.00
Fumigation or Thermal Insecticidal Fogging Total
$250.00
Hazardous Materials Total
Storage, Dispense, Use of $50.00
Mitigation','
Hot works Operations Total
$50.00
Inspections Total
After Hours Fire Inspection $75.002
Re-inspection for fire alarm systems $75.001
Re-inspection for new construction $75.001
Re-inspection for sprinkler systems $75.001
Liquid Petroleum Gas Total
LPG 25-199 WGC $100.00
LPG 200-1,999 WGC $75.00
LPG 2,000 < WGC $25.00
LPG fueled vehicles or equipment
in assembly buildings $50.00
Malls— Covered Total
$75.001
Personnel Stand-By Total
Fire Watch $35.003
Special Event $35.003
22
Fire-EMS Services
Pesticides Total
Highly Toxic, Storage, Use of $50.00
Plan Review Total
Fire Alarm System Review'
Fire Sprinkler System Review'
Nonresidential Fire Plan Review/ Inspection Fee See Table C-2
Residential Fire Plan Review $400.00
Private Agency License Inspection/Certification Total
$50.00
Pyrotechnic Material Total
$500.001
Radioactive Materials Total
$500.00
Storage Tanks Total
Aboveground Storage Tanks (AGST) $150.00
Underground Storage Tanks (UST) $150.00
AGST & UST - Changing Contents $100.00
AGST and UST Removal or
Temporary Out of Service $50.00
Trench Burning — Clearing Land or Rubbish Total
$150.00
Water System Analysis/Test for Fire Suppression Total
Systems
$25.00
23
Gas Well & Oil Fees
Gas Well & Oil Fees
A. Gas Well Pad Site Permit and Fees
Gas Well Pad Site Permit Application Fee
(one-time initial, per pad site fee) $30,000.00
Approved Gas Well Pad Site Permit Annual Review & Renewal Fee $5,000.00
Fire Fighter Training & Equipment Fee
(one-time initial, per approved pad site fee) $10,000.00
$5,000.00 or
Setback Reduction Request/Property Owner Title Verification Fee actual cost,
whichever is
greater
B. Gas Well Permits and Fees
Gas Well Permit Application Fee (one-time initial, per well fee) $10,000.00
Gas Well Permit Amendment Application
& Review Fee $2,500.00
Gas Well Certificate of Completion
& Completion Inspection Fee $1,500.00
Tank Battery Completion &
Annual Permit/Inspection Fee $1,000.00
Annual Approved Gas Well Permit Review,
Inspection, & Permit Renewal Fee $1,500.00
Initial/Annual Insurance & Surety Review Fee
(per approved gas well permit) $1,000.00
Annual Fire Fighter Training & Equipment Fee
(per approved gas well permit) $2,000.00
Annual Safety/Hazardous Materials Plans
& Reports Compliance Review Fee $1,000.00
Well Re-working Permit Fee $5,000.00
Gas Well Permit Transference Processing Fee $5,000.00
Gas Well Permit Extension Processing Fee $5,000.00
Well Abandonment Permit Application
& Inspection Fee $2,500.00
Road Maintenance Agreement Review
& Inspection Fee $5,000.00
24
C. Pipeline Related Permits and Fees
• All permits, fees, and/or licenses in this section are for initial installation of a new pipeline. Any
extensions of this pipeline will be considered a new pipeline and subject to all applicable permits
New Pipeline Construction Permit & Inspection Fee $5,000.00
New Pipeline Certificate of Completion
& Inspection Fee $1,500.00
New Pipeline ROW/Street/Road/Easement
Crossing License (per crossing) $2,000.00
Initial/Annual Insurance & Surety Review Fee
(per approved pipeline permit) $1,000.00
Annual Safety Report Compliance Review Fee
(per approved pipeline permit) $1,000.00
Annual Pipeline Permit & License Renewal Fee
(per new pipeline permit) $2,000.00
Inactive Pipeline Permit Application
& Inspection Fee $2,500.00
Idled Pipeline Permit Application & Inspection Fee $2,500.00
Idled Pipeline Permit Reactivation Inspection Fee $2,500.00
Seismic Testing Permit Fee $500.00
Technical Advisor Fees Actual costs plus 10%
administrative fee
25
Administrative Services
Administrative Services
A. Non-Sufficient Funds & Return Charges
All forms of payment $35.00
B. Solicitation & Vendor Permits
Solicitor License $50.00
plus per agent $20.00
C. Special Events
Special Event Application $250.00
Special Event Application, Non-profits No fee
Special Event, Temporary Signage No fee
Tent Permit $100.00
26
Refund Policy
Refund Policy
• No refund shall be granted if the purchaser has paid the minimum fee established for the specific
type of permit
• No refund shall be granted if any work governed by the permit has been performed
• No refund shall be granted if an inspection has been performed, scheduled, or requested on the
permit
• Plan review fees are non-refundable unless the Building Official determines that a payment was
collected in error
• Application fees are non-refundable unless the Town Planner determines that a payment was
collected in error
• Refunds for permits equal 75% of the original permit less the minimum permit fee established for
the specific type of permit
• Refund claims must be submitted in writing with a copy of the permit receipt
• Only active fees may be refunded
27
Example Calculations
Example Calculations
A. How to Calculate Single Family Residence Submittal
Information required:
➢ Total square footage under roof
➢ See Table D under Building Inspection Services for MEP ranges
Examples:
A-1. 5,200 sq. ft.
Fee Type Fee Calculation Fee Total
Residential Permit Fee $1.80 x 5,200 sq. ft. $9,360.00
Residential Plan Review Fee $0.54 x 5,200 sq. ft. $2,808.00
Residential Building Inspection Fee $0.54 x 5,200 sq. ft. $2,808.00
Public Works Inspection Fee $350.00 $350.00
Residential Fire Inspection Fee $400.00 $400.00
Grading / Excavation Fee $600.00 $600.00
Erosion Control Fee $1,500.00 $1,500.00
Duct Bank Fee $3,100.00 $3,100.00
Mechanical Fees See Table D $500
Electrical Fees See Table D $500
Plumbing Fees See Table D $500
$22,426.00
28
Example Calculations
B. How to Calculate A New Nonresidential Submittal
Information required:
➢ Total square footage under roof
➢ Total construction valuation
➢ Total site acreage
➢ See Table C-1 under Building Inspection Services for base permit fee
➢ See Table C-2 under Building Inspection Services for fire department plan review and inspection
➢ See Table D under Building Inspection Services for MEP ranges
B-1. 10,000 sf. ft. 1 $5,000,000 valuation I 1 acre
Fee Type Fee Calculation Fee Total
Nonresidential Permit Fee See Table C-1 $43,361.00
Nonresidential Plan Review Fee Nonresidential Permit Fee x 65% $27,534.65
Nonresidential Inspection Fee $0.54 x 10,000 sq. ft. $5,400.00
Nonresidential Fire Review/ Inspection Fee See Table C-2 $500.00
Public Works Inspection Fee $350.00 $350.00
Duct Bank Fee $3,100.00 $3,100.00
Erosion Control Fee $1,500.00 $1,500.00
Grading / Excavation Fee $600.00 + ($100.00 x 10 acres) $700.00
Mechanical Fees See Table D $500.00
Electrical Fees See Table D $500.00
Plumbing Fees See Table D $500.00
Energy Compliance See Table D $100.00
$84,045.65
29
End of Fee Schedule
Westlake Town Council
TYPE OF ACTION T x E T o w n o f
WESTLAKE
Regular Meeting - Consent DISTINCTIVE BY DESIGN
Westlake Town Council Meeting
Monday, October 28, 2019
Topic: Consider approval of a Resolution entering into an annual membership with
the Goodbuy purchasing cooperative to provide purchasing through the
Education Service Center Region 2 and authorize subsequent renewals with
the Goodbuy purchasing cooperative.
STAFF CONTACT: Troy J. Meyer, Director of Public Works &Facilities
Strategic Alignment
Vision, iPerspectiveResults
Outcome
ObLective
High Quality Planning,Design&
Development-We are a desirable Increase Financial
Fiscal Responsibility Fiscal Stewardship well planned,high-quality Capacity/Reserves
community that is distinguished by
exemplary design standards.
Time Line - Start Date: October 28, 2019 Completion Date: October 31, 2020
Funding Amount: $300.00 Status - ® N/A Source - General Fund
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The purpose of this Agreement is to facilitate compliance with state bidding requirements, to
identify qualified vendors of commodities, goods and services, to relieve the burdens of the
governmental purchasing function, and to realize the various potential economies, including
administrative cost savings, for Program Members. Program Members may purchase goods and
services from any and all GoodBuy vendors,under the same terms, conditions, and price as stated
in each GoodBuy awarded contract. GoodBuy excludes engineering, architectural, land surveyors,
doctors, nurses and construction services. The purchase of goods through GoodBuy includes the
purchase of any services reasonably required for the installation, operation, or maintenance of
purchased goods, where such services are included in the awarded Vendor contract.
Page 1 of 2
By joining this program, the Town will receive an estimated savings of$8,000 on the purchase of
a Public Works truck.
RECOMMENDATION
Staff recommends Council approval of the annual membership with the Goodbuy purchasing
cooperative to provide purchasing through the Education Service Center Region 2 and authorize
subsequent renewals with the Goodbuy purchasing cooperative.
ATTACHMENTS
Resolution
Interlocal Agreement
Page 2 of 2
TOWN OF WESTLAKE
RESOLUTION NO. 19-35
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS,
AUTHORIZING THE TOWN MANGER TO ENTER INTO AN ANNUAL MEMBERSHIP
WITH THE GOODBUY PURCHASING COOPERATIVE TO PROVIDE PURCHASING
THROUGH THE EDUCATION SERVICE CENTER REGION 2 AND AUTHORIZE
SUBSEQUENT RENEWALS WITH THE GOODBUY PURCHASING COOPERATIVE.
WHEREAS,the Town of Westlake is striving to be good stewards of our public funds; and
WHEREAS, the Town Council finds that the Goodbuy purchasing cooperative to provide
purchasing through the Texas Government code 791.001 as amended, operated by the Education
Service Center Region 2 is authorized to provide purchasing services for Texas Education code
("TEC") 8.002 and =TEC 44.031(a)(4) of the local government code; and
WHEREAS, the Town Council assigns the agent(s) of record, Amanda DeGan, Town
Manager and Troy J. Meyer Director of Facilities and Public Works are authorized to execute any
and all documentation for Town pertaining in the GoodBuy Purchasing Cooperative Program; and
WHEREAS, the Town of Westlake acknowledges its obligation to pay participation fees
established by the GoodBuy Purchasing Cooperative Program;
NOW, THEREFORE,BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE,
SECTION 1. That, all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2.That the Town of Westlake Town Council does hereby approve the agreement
and annual membership with the Goodbuy purchasing cooperative to provide purchasing through
the Education Service Center Region 2 and authorizes Town staff to approve subsequent
membership renewals with GoodBuy, as it relate to the purchasing of supplies for the Town or
Academy, attached as Exhibit "A".
SECTION 3: If any portion of this Resolution shall, for any reason,be declared invalid by
any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof
and the Council hereby determines that it would have adopted this Resolution without the invalid
provision.
SECTION 4: That this resolution shall become effective from and after its date of
passage.
Resolution 19-35
Page 1 of 2
PASSED AND APPROVED ON THIS 28T" DAY OF OCTOBER 2019.
Laura Wheat, Mayor
ATTEST:
Kelly Edwards, Town Secretary
APPROVED AS TO FORM:
Stan Lowry, Town Attorney
Resolution 19-35
Page 2 of 2
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W10 III III III1111
Purchasing Program of the Education Service Center,Region 2
Interlocal Participation Agreement for the GoodBuy Purchasing Cooperative
The GoodBuy Purchasing Cooperative("GoodBuy"),is a Purchasing Cooperative authorized by Tex. Gov't Code
§§ 791.001 et seq. as amended, operated by the Education Service Center, Region 2 ("Region 2 ESC"), a state
agency, as authorized by Tex.Educ. Code("TEC") §8.002 and TEC §44.031(a)(4). The purpose of this Agreement
is to facilitate compliance with state bidding requirements,to identify qualified vendors of commodities,goods and
services, to relieve the burdens of the governmental purchasing function, and to realize the various potential
economies, including administrative cost savings,for Program Members. Program Members may purchase goods
and services from any and all GoodBuy vendors, under the same terms, conditions, and price as stated in each
GoodBuy awarded contract. GoodBuy excludes engineering, architectural, land surveyors, doctors, nurses and
construction services. The purchase of goods through GoodBuy includes the purchase of any services reasonably
required for the installation, operation, or maintenance of purchased goods,where such services are included in the
awarded Vendor contract.
MEMBERSHIP
I. Program Members. Program Members must be qualifying local governmental entities of the State of Texas
or another State; or qualifying private non-profit entities with tax exempt status under IRS Code Section 501(c)(3),
operating private schools or child care facilities.
2. To become a Program Member requires the approval of this Agreement by the governing body of the
Member,and by the Region 2 ESC Board of Directors.Each Program member must submit a copy of this Agreement
signed by an authorized representative of the Member, along with a signed copy of a Resolution approved by the
Program Member's governing body, to Region 2 ESC, as a condition of membership, as set forth below.
3. Non-governmental Members. In addition to the membership requirements set forth in Paragraph 2 above,
all non-governmental entities seeking membership in GoodBuy must produce such documents as may be required
from time to time by GoodBuy,to demonstrate each such non-governmental entity is eligible to become a Program
Member under applicable law.
4. Membership Term. This Agreement shall be for one calendar year, which shall run from September I
through August 31 of each calendar year, and shall become effective upon approval by both the Program Member's
governing body,and the Region 2 ESC Board of Directors.This Agreement shall automatically renew for successive
one-year terms, unless sooner terminated as provided in this Agreement. The terms and conditions of this
Agreement shall apply to the initial term of Membership and all renewals, unless the terms and conditions are
modified in writing,and approved by the governing body of GoodBuy,the Region 2 ESC Board of Directors. There
is no fee for Program Membership.
5. Termination of Membership. Either the Program Member or Region 2 ESC may elect to non-renew this
Agreement by sixty(60) days written notice of non-renewal delivered to the designated representative of the other
party, as set forth below. This Agreement may also be terminated by either party upon thirty(30)days prior written
notice to the designated representative set forth below, with or without cause. If the Program Member terminates
its participation during the term of this Agreement or if GoodBuy terminates participation of the Program Member
under any provision of this Article,the Program Member shall bear the full financial responsibility for any purchases
by the Program Member occurring after the termination date.
GoodBuy Participation Agreement 1
9• bu
W10 III III III1111
1 Purchasing Program of the Education Service Center,Region 2
Services Provided by GoodBuy:
GoodBuy will:
• Provide the organization and administrative structure of the program, including all staff necessary for the
efficient operation of the program;
• Solicit requests from Program Members for adding categories/commodities and relevant specifications, and
quantity demands for goods and services that could be included in the GoodBuy program;
• Prepare specifications for procurement of goods and services to be included in the GoodBuy program;
• Publish solicitations for prices and bids from potential Vendors of goods and services to be included in the
GoodBuy program;
• Qualify potential Vendors and their goods or services, based on published bid criteria, and including the
conducting of due diligence of potential Vendors;
• Tabulate price quotes, unit prices, and other information provided by potential Vendors of goods and
services,to determine awarded Vendors for specific goods and services;
• Making all Vendor background research information and bids, and GoodBuy awarded Vendor contract
analysis information available to Program Members;
• Maintain and publish the list of all GoodBuy awarded contracts, including all relevant information about
the goods and services available under each awarded Vendor contract; and
• Provide Members with procedures for ordering,delivery, and billing for Member purchases from GoodBuy
vendors.
Region 2 ESC is the designated entity that shall supervise the GoodBuy performance of this Agreement.
Any written notice to the GoodBuy Purchasing Cooperative shall be made by first class mail,postage prepaid, and
delivered to: GoodBuy Purchasing Cooperative, Education Service Center, Region 2, 209 N. Water St., Corpus
Christi, Texas 78401-2528 or by e-mail sent and actually received by GoodBuy to a GoodBuy Relations
Representative at goodbuy@esc2.net.
Member Obligations:
• Each Program Member warrants that all Vendor payments, or other disbursements required under this
Agreement will be made from current revenues budgeted and available to that Member.
• Program Members commit to purchase goods and services that become part of the official GoodBuy
products and services list when it is in the best interest of the member entity.
• Each Program Member agrees to prepare purchase orders or provide other documentation issued to the
appropriate vendor from the official awarded Vendor list provided by GoodBuy clearly noting contract
number on it,as may be required by Member policy and procedures; provide a copy of each such Purchase
Order, or Member approved order confirmation,Vendor Invoice or other proof of purchase for a purchase
to the GoodBuy representative no later than 60 business days of the Member purchase from a GoodBuy
Vendor;
• Accept shipments of products or delivery of services ordered from vendors in accordance with standard
GoodBuy purchasing procedures.
GoodBuy Participation Agreement 2
9• bu
W10 III III III1111
Purchasing Program of the Education Service Center,Region 2
• Pay Vendors in a timely manner for all goods and services received.
• Report promptly in writing to GoodBuy any and all instances in which a Program Member has rejected
goods or services delivered to the Member by any awarded GoodBuy Vendor, or has cancelled any
previously approved Purchase Order or invoice Order for goods or services to be provided by any awarded
GoodBuy Vendor, to the designated GoodBuy representative.
• It is also a condition precedent to the approval of this Agreement for each Program Member by the Board
of Directors of Region 2 ESC,that each prospective Program Member shall designate the person or persons
who have express authority to represent and bind the Program Members in the administration and operation
of this Agreement,with respect to GoodBuy purchasing,and Region 2 ESC will not be obligated to contact
any other individual(s) regarding GoodBuy matters. A Program Member may change the designated
Member representative listed below at any time by submitting written notice to goodbuy@esc2.net.
Program Member Name:
Program Member Designated GoodBuy representative(s):
Name: Contact Information:
Title: (Address)
Email: City:
Telephone: State:
Facsimile:
The Program Member shall provide proof of goods and services purchased via any GoodBuy contract (purchase
orders, monthly activity reports, order confirmations, invoices, etc.) to GoodBuy(all purchases conducted through
GoodBuy Awarded Vendor contracts). These reports may be modified from time to time as deemed appropriate by
GoodBuy.
GENERAL TERMS AND CONDITIONS
1. Governing Law and Venue. The Program Member and GoodBuy agree that this Agreement is governed by
the law of the State of Texas and the published policies and procedures of GoodBuy. Any and all suits arising from
this Agreement shall be brought in a court of competent jurisdiction and venue shall lie in Nueces County, Texas.
2. Cooperation and Access. The Program Member and GoodBuy agree that they will cooperate in compliance
with any reasonable requests for information and/or records made by GoodBuy or the Program Member. GoodBuy
reserves the right to audit the relevant records of any Program Member, and vice-versa.
3. Defense and Prosecution of Claims. The ESC shall not be responsible or obligated to defend any claims
against the Member or prosecute any claims on behalf of the Member.
4. Legal Counsel. The Region 2 ESC shall not be responsible or obligated to provide or act as legal counsel
to the Member with respect to any matter regarding this Agreement.
5. Purchase Contracts. The Region 2 ESC and GoodBuy shall not be a party to any contracts made by the
Member for the purchase of goods or services with any vendor through the GoodBuy program.
GoodBuy Participation Agreement 3
9• bu
W10 III III III1111
Purchasing Program of the Education Service Center,Region 2
6. No Warranty. The Region 2 ESC and/or GoodBuy does not warrant, sponsor, or endorse the goods or
services of any GoodBuy Vendor.
7. It is the responsibility of the Program Member purchasing from GoodBuy awarded vendors ensure that
the applicable purchasing requirements for the Member are met in accordance with all applicable local, state and
federal procurement law.
8. Mediation. All claims and disputes arising under this Agreement shall be submitted to non-binding
mediation before a neutral mediator in Nueces County, Texas, with the party demanding mediation of a claim
being obligated to pay all costs and expenses of mediation.
9. Compliance with Procurement Laws. GoodBuy shall use its best effects to solicit prices for goods and
services in compliance with all applicable laws and regulations governing purchase contracts by Members, and
will keep a record of its procurement methodology for inspection by any Member. Each Member is responsible
for determining, in consultation with its legal counsel, whether purchasing through this cooperative will satisfy
the requirements of any applicable law or regulation governing the Program Member.
10. This Agreement contains the entire agreement of the Parties hereto with respect to the matters covered by
its terms, and it may not be modified in any manner without the express written consent of the Parties.
11. If any term(s)or provision(s)of this Agreement are held by a court of competent jurisdiction to be invalid,
void, or unenforceable, the remainder of the provisions of this Agreement shall remain in full force and effect
12. No Party to this Agreement waives or relinquishes any immunity or defense on behalf of itself, its
directors, officers, employees, representatives and agents as a result of its execution of this Agreement and
performance of the functions and obligations described herein.
13. THE GOODBUY PURCHASING COOPERATIVE, ITS ENDORSERS,AND SERVICING
CONTRACTORS HEREBY DISCLAIM ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, IN
REGARD TO ANY INFORMATION, PRODUCT, OR SERVICE FURNISHED UNDER THIS
AGREEMENT, INCLUDING WITHOUT LIMITATION,ANY AND ALL IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
14. THE PARTIES AGREE THAT IN REGARD TO ANY AND ALL CAUSES OF ACTION ARISING OUT
OF OR RELATING TO THIS AGREEMENT, NEITHER PARTY SHALL BE LIABLE TO THE OTHER
UNDER ANY CIRCUMSTANCES FOR SPECIAL, INCIDENTAL, CONSEQUENTIAL, OR EXEMPLARY
DAMAGES,EVEN IF IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES
15. GoodBuy and Region 2 ESC, their ENDORSERS AND SERVICING CONTRACTORS, DO NOT
WARRANT THAT THE OPERATION OR USE OF PROGRAM SERVICES WILL BE
UNINTERRUPTED OR ERROR-FREE.
GoodBuy Participation Agreement 4
9• bu
W10 III III III1111
1 Purchasing Program of the Education Service Center,Region 2
16. Merger: The Interlocal Participation Agreement, Board Resolution, Terms and Conditions, and General
Provisions represent the complete understanding of the GoodBuy Purchasing Cooperative, and Program Member
electing to participate in the Program.
17. Representation of Authorization: By the execution and delivery of this Agreement, the undersigned
individuals warrant that they have been duly authorized by all requisite administrative action required to enter into
and perform the terms of this Agreement.
TO BE COMPLETED BY THE GOODBUY PURCHASING COOPERATIVE,as acting on behalf of all other
Program Members
By: Date:
GoodBuy Relations Representative,Region 2 ESC
Email: Telephone:
Facsimile:
(Name of Program Member)
TO BE COMPLETED BY PROGRAM MEMBER
By: Date:
(Signature of authorized representative of Program Member)
GoodBuy Participation Agreement 5
Form TCG 2270
VERIFICATION REQUIRED BY TEXAS GOVERNMENT CODE CHAPTER 2270
Contract identi ier:
Department:
By signing below, Company herby verifies the following:
1. Company does not boycott Israel; and
2. Company will not boycott Israel during the term of the contract.
SIGNED BY:
Print Name of Person:
Signing, Title, and
Company Nm
ll
Date signed:
STATE OF TEXAS §
COUNTY OF, f) §
BEFOf3E ME, the undersigned Notary Public on this day personally appeared SMAI (Name), on
behalf of ' (Company) who being duly sworn, stated under oath thatIle/she has read the
foregoing verification req fired by Texas Government Code Section 2270.002 and said statements contained therein
are true and correct..SWORN AND SUBSCRIBED TO before me, this M day of 9HOAf y' 200.
P&� BLANCA DEL BASQUE
ID# 12393867-8
* * Notary Public NOTARY OF PUBLIC,
STATE Of TEXAS FOR THE STATE OF TEXAS
My o E)trQwm. Exp, 06-03-2022
v -v3-�oa
Government Code § 2270.002. Provision Required in Contract
Effective: September 1, 2017
A governmental entity may not enter into a contract with a company for goods or services unless the
contract contains a written verification from the company that it:
(1) does not boycott Israel; and
(2) will not boycott Israel during the term of the contract.
The following definitions apply:
(1) "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise
taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations
specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled
territory, but does not include an action made for ordinary business purposes.
(2) "Company' means a for-profit sole proprietorship, organization, association, corporation,
partnership, joint venture, limited partnership, limited liability partnership, or limited liability company,
including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those
entities or business associations that exists to make a profit.
(3) "Governmental entity' means a state agency or political subdivision of this state.
State law requires verification from a Company for contracts involving goods or services
(regardless of the amount) before the City can enter into the contract.
Westlake Town Council
TYPE OF ACTION T x E T o w n o f
WESTLAKE
Regular Meeting - Consent DISTINCTIVE BY DESIGN
Westlake Town Council Meeting
Monday, October 28, 2019
Topic: Consider the approval of a Resolution to enter into an agreement with
Parkhill, Smith & Cooper, Inc. dba Schrickel, Rollins/PSC to provide
consultation design services to develop a Wayfinding sign program for the
Town of Westlake and authorizing the Town Manager/Superintendent to
approve change orders making funding changes not to exceed $25,000
under this agreement.
STAFF CONTACT: Troy J. Meyer, Director of Public Works & Facilities
Strategic Alignment
Vision, iStrate2ic Theme & Results Outcome
Ii
High Quality Planning,Design&
Preservation of our Natural Municipal& Development-We are a desirable Increase CSS
Beauty Academic Operations well planned,high-quality Satisfaction
community that is distinguished by
exemplary design standards.
Time Line - Start Date: November 4, 2019 Completion Date: March 31, 2020
Funding Amount: $85,000 Status - ® Funded Source - Capital Projects Fund
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
In 2008 Schrickel, Rollins and Associates, Inc (SRA), was the design consultant for the FM 1938
Streetscape Master Plan which developed an identity and enhancements for the corridor starting
from the Town's southern limit and terminating at S.H. 114. The branding developed for this
corridor has been the inspiration to the Town's current flying "W"logo.
SRA was also the Landscape Architect on the FM 1938 corridor construction for Phases 1, 2 and
3 which included developing the trails, landscaping, gateway signage and enhancements along the
FM 1938.
Page 1 of 3
In addition to the FM 1938 project SRA developed a Master Plan for the HWY 114/170 corridor
for a future Green Ribbon project (TxDOT funded highway landscaping enhancements). Staff
recommends the approval of SRA to provide consultation and design services for the Town's
Wayfinding program due to their experience with this type of program and their history with the
Town of Westlake.
The agreement will include the following wayfinding and place-making elements:
• Vehicular directional signs
• Trail head signs
• Pedestrian directional signs
• Pedestrian map — digital artwork for pedestrian maps that will be scaled appropriately to
enhance walkability within the project area
• Trail rules and etiquette signs
• Mile marker signs with orientation locators for emergencies
• Interpretive signs
• Wayfinding elements location(typical plan)
• Regulatory Traffic Signs
As a part of this engagement Parkhill,Smith&Cooper(SRAIPSC)and the Staff are recommending
a four-phase approach to ensure participation/involvement from our stakeholders. The goal is to
create a Master Plan Document with guidelines and templates for wayfinding implementation.
This plan will include elements for the trail system, regulatory signs and identifying material that
will blend in with the natural environment and landscaping in Westlake.
Phase I-Planning and Research: SRAIPSC and Staff to identify needs of the Town Wayfinding
program. This phase will determine program parameters and design approach, identify project
signage needs, and establish strategy necessary for effective consensus building. SRAIPSC and
Staff will also develop a comprehensive list of all attractions and destinations within the Town and
establish hierarchies.
Phase II-Design: SRAIPSC will provide conceptual designs, sizes and locations for signage, and
present recommendations to the Staff in two workshops, one with Town Council and one meeting
with all stakeholders. Staff recommends Council begin process of identifying stakeholders by
determining who the individual stakeholders are and who the groups they represent might be, as
well as the size of this group(note: group size will impact the pace of the planning process). After
getting feedback from the all stakeholders, SRAIPSC will present to the Town Council a final Way-
finding master plan that will include cost estimates for the signage elements. Staff will review
costs of the project and give recommendations to the Town Council on how the project will be
implemented and funded.
Phase III—Design Specs Confirmed: SRAIPSC will produce the design drawings based on the
concept design approved by the Town Council. These drawings will be used for construction
specification and the bidding process.
Page 2 of 3
Phase IV — Bid Administration Process: is the construction administration of the project.
SRAIPSC will assist Staff with the bidding process, review and approval of submittals from
contractors, shop drawings and final inspections of the signage project.
In the 2019-20 budget the Town Council approved $300,000 for the Wayfinding project which
includes the design and implementation of the program. The cost of this agreement is $72,950.00.
Staff is estimating the consulting cost to be $85,000.00. The additional $12,050 will be used to
conduct additional meetings with the stakeholders and Staff if needed.
RECOMMENDATION
Staff recommends approving an agreement with Parkhill, Smith & Cooper, Inc. dba Schrickel,
Rollins/PSC to provide consultation design services to develop a Wayfinding Sign Program for
the Town of Westlake for$85,000.00 to include an allowance of$12,050 for addition meetings
and services.
ATTACHMENTS
Resolution
Contract
Page 3 of 3
TOWN OF WESTLAKE
RESOLUTION NO. 19-36
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, ENTERING INTO AN AGREEMENT WITH PARKHILL, SMITH & COOPER,
INC. DBA SCHRICKEL, ROLLINS/ PSC TO PROVIDE CONSULTATION DESIGN
SERVICES TO DEVELOP A WAYFINDING SIGN PROGRAM FOR THE TOWN OF
WESTLAKE AND AUTHORIZING THE TOWN MANAGER TO EXECUTE THE
AGREEMENT ON BEHALF OF THE TOWN OF WESTLAKE, TEXAS.
WHEREAS, the Westlake Town Council (Council) has identified citizen engagement,
communication, and planning as a strategic priority; and,
WHEREAS, the Westlake Town Council desires to utilize a professional architectural
services company to develop a "Wayfinding" Sign Program for the Town of Westlake that
showcases its major venues, directs visitors through major corridors that lead to the Town's
attractions and destinations, and is presented in a way that is attractive and expressive of the
Town's character, scenic beauty and expanding urban landscape; and,
WHEREAS, the Town Council has determined that such planning efforts will provide
valuable information to enhance the Council's and Staff s decision making on behalf of the
Town of Westlake, as it relates to a Wayfinding program and financial planning for the Town of
Westlake and has identified Parkhill, Smith & Cooper, Inc. dba Schrickel, Rollins/ PSC as an
architectural services firm to provide the Council with a Wayfinding Master Plan; and,
WHEREAS, the Town Council has budgeted funding in the amount of$85,000 in the
Approved FY 19-20 Municipal Budget for this project. And further, that Staff is recommending
utilizing funds contained in the Capital Improvement budget to fund this program with Parkhill,
Smith & Cooper, Inc. dba Schrickel, Rollins/PSC; and,
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the stakeholders and citizens of Westlake.
NOW, THEREFORE,BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: The Town Council of the Town of Westlake hereby approves the contract
Parkhill, Smith & Cooper, Inc. dba Schrickel, Rollins/ PSC to provide consultation design
services to develop a "Wayfinding" Sign Program, attached as Exhibit "A'; and further
authorizes the Town Manager to execute the agreement on behalf of the Town of Westlake,
Texas. Additionally, passage of this resolution authorizes the Town Manager/Superintendent to
approve change orders making funding changes not to exceed $25,000 under this Agreement.
Resolution 19-36
Page 1 of 1
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 281h DAY OF OCTOBER 2019.
Laura Wheat, Mayor
ATTEST:
Kelly Edwards, Town Secretary
APPROVED AS TO FORM:
Stan Lowry, Town Attorney
Resolution 19-36
Page 2 of 1
ROL SCHRICKEL 255 N.Center St.Suite 200
ON R4,�
`�1� „-_ Arlington,Texas 76011
PARKHILLSMITH&COOPER 817.649.3216
EXHIBIT A
SCOPE OF SERVICES
TO BE PERFORMED BY CONSULTANT
Town of Westlake
Westlake Wayfinding Signage Planning and Design
September 09, 2019
PURPOSE
To provide design services to develop a "Wayfinding" Sign Program for the Town of Westlake that
showcases its major venues, directs visitors through major corridors that lead to the Town's attractions
and destinations, and is presented in a way that is attractive and expressive of the Town's eclectic
character, scenic beauty and expanding urban landscape.
PROJECT GOALS
A. Development of a Master Plan Document to provide City staff a guideline and
template for wayfinding implementation.
B. Create a clear, recognizable wayfinding system that is easily adaptable for future
development.
C. Create a signage system that blends into Westlake's distinct identity.
D. Material selections inherent to the natural environment should be considered.
E. Define trail access with clear identification of entry points.
F. Identify and direct to parking for trails.
G. Incorporate universally recognized symbols or icons to capture a variety of
audiences.
H. Increase awareness of the trails with both visitors and residents alike and
educate users on etiquette and best practices.
I. Encourage users to stay and explore longer by cross promoting the trail system.
J. Connect visitors to destinations (for both trail and street users).
K. Foster a safe environment by developing clear, concise trail markers that provide
critical information, such as orientation and position with mileage markers.
L. Create a Regulatory Sign Standard for use throughout town that complements
the unique identity of Westlake.
PROGRAM ELEMENTS
A. The Design Team will prepare design documents for the following wayfinding and
place-making elements:
1. Vehicular directional sign
2. Trail Head sign
3. Pedestrian directional sign
4. Pedestrian map —digital artwork for pedestrian maps that will be scaled
appropriately to enhance walkability within the project area.
5. Trail rules and etiquette sign
6. Mile marker sign with orientation locator for emergencies
7. Interpretive sign
X:\PENDING PROJECT NUMBER\01 SRA\Westlake\Westlake-Wayfinding Signage Planning and Design.docm
Abilene Albuquerque Amarillo Arlington Austin El Paso Frisco Las Cruces Lubbock Midland team-psc.com
Town of Westlake Page 2 08/16/2019
8. Wayfinding elements location (typical plan)
9. Regulatory Traffic Signs
B. Trails Wayfinding Sign Standards Manual —The Design Team will document the
selected sign types in the Sign Standards Manual. The manual will include each
sign type, dimensions, materials, colors and graphics and prototypical locations
on each trail. An Opinion of Probable Construction Cost will be provided for each
wayfinding element.
SCOPE OF WORK
Working in close coordination with the Town of Westlake, SRAIPSC will provide the following services:
Phase I. Planning and Research
A. Review site plan and related materials.
B. Research and review applicable sign regulations and any existing signage
program or criteria.
C. Meet with client to discuss project overview, determine program parameters and
design approach, identify project signage needs, and establish strategy
necessary for effective consensus building.
D. Develop a comprehensive list of all attractions and destinations within the Town,
and establish hierarchies, taking into account the input from staff.
E. Research theming appropriate to the character of the project, (including imagery,
colors, typography, etc.).
Schedule: (Approx. 3 weeks)
Phase II. Master Plan Document
A. Provide conceptual plan identifying proposed sign types, sizes and locations.
B. Create two (2) to three (3) conceptual design options reflecting recommended
treatments for the program elements.
Concepts will be typical only, for purposes of establishing a comprehensive
program of design solutions appropriate to the project. Solutions to include
indications for sizes, materials, colors, lighting and sign locations.
C. Client Meetings to present concept options to client for review and comment.
Presentations to include photo-simulations to aid in visualizations, mockups to
verify approximate colors, readability, proportion and scale in the environment. (2
Meetings - schedule TBD)
D. Adjustments to concept designs per client and stakeholder comments.
E. Two (2)Town Council meeting and two (2) Staff Workshops to present concept
design options for review and comment. (Public Outreach efforts may be utilized
through on-line survey techniques.)
F. One (1) meeting with specific Stakeholders/Corporate Partners designated by the
Town.
G. Develop final Master Plan per comments.
H. Prepare preliminary cost estimates for signage elements.
I. Submit the Master Plan Document and preliminary budgetary estimates to client
for review and approval.
Schedule: (Approx. 16 weeks)
Town of Westlake Page 3 08/16/2019
Phase III. Production Documents and Criteria (Design Intent)
A. Based on approved concept design of the program elements, prepare
Design Intent drawings (11" x 17") and construction specifications
sufficient for competitive bidding and fabrication by qualified sign
fabricator. The drawings for the Design Intent should indicate the
following:
• Schematic Sign Location Plan
• Message schedule
• Control dimensions
• Call-outs for materials, finishes, typestyles, and lighting effects
• Color specifications
• Elevations, side and top views where appropriate
(Design Intent Documents—The Design Intent Documents build on the Signage
Standards Masterplan, prepared in this project, and include all the information suitable
for pricing by signage fabricators who are qualified to prepare fabrication/construction
documents, under contract to the Town, including all structural engineering design
calculations, and to fabricate and install signs reflected in the design documents. The
Design Intent Production Documents do not include specific locations, copy layouts,
camera-ready artwork/patterns, sections, construction details or engineering
calculations, which are to be provided by sign fabricator or others as part of the shop
drawing submittal.)
B. Site review to verify conditions.
C. Prepare updated budgetary estimates for Program Elements.
D. Submit Design Intent Drawings, Construction Specifications, and
budgetary estimates to Town for review and comment.
E. One (1) meeting with Town Council for review of Design Intent Documents.
F. One (1) meeting with specific Stakeholders/Corporate Partners designated
by the Town for review of Design Intent Documents.
G. Adjustments to Design Intent Drawings and Construction Specifications per client
comments (estimated two rounds of adjustments maximum).
Schedule: (Approx. 12 weeks)
Phase IV. Construction Administration
A. Assist Town staff during the bidding phase of the project by responding
to questions, or providing clarification, regarding the sign
specifications.
B. Review, adjust, and approve submittals from sign contractor (assume
two (2) reviews of each):
• shop drawings —structural shop drawings shall be sealed by a structural engineer
licensed in the State of Texas.
Town of Westlake Page 4 08/16/2019
• patterns and photo ready art review
• materials and color samples review
C. Perform final inspection, create punch list of required corrections and
verify compliance with same (estimated two site visits).
D. Coordination and communications with contractors and/or client as
identified above. Schedule: Per Town's bidding and construction
schedule.
NOTE: Up to (3) meetings and (2) site visit are included in the fee estimate. Additional meetings, site
visits and/or services will be at the client's request and will be billed on a time and materials
basis as an Additional Service to the fee estimate for Basic Services.
Schedule: (Approx. 24 weeks)
ADDITIONAL SERVICES
At the client's request, the following services will be provided in addition to the scope outlined above.
Services will be provided on a time and materials basis, plus expenses and may include:
• Construction Documents for each individual sign and sign location (including the following)-
• Survey
o Existing Conditions and Removal
o Site Layout
o Planting Layout and Details (if needed)
o Irrigation Layout and Details (if needed)
o Structural Details (if needed)
o Electrical Layout and Details (if needed)
• Interpretative Sign Graphics and Content
o Camera ready artwork
o Original photography and or illustration
• Geotechnical Report
• design a new logo/identity and camera-ready art
• additional concept designs for logo
• specifications for use of logo in signage and print applications
• color separations, negatives
• additional concept designs for listed sign types or for additional sign types
• additional rounds of adjustments to design concepts
• site visits and/or meetings in addition to those specifically noted in the scope of work
• color renderings/comps other than those specifically noted
• prototypes/scaled models of signage
• additional rounds of budgetary cost estimates for sign fabrication
• Structural Engineering
• Electrical Engineering
Town of Westlake Page 5 08/16/2019
1. COMPENSATION
For the Basic Services outlined above, the Town agrees to pay Consultant for fees and
expenses shown below. The fee is broken down as follows:
A. Basic Professional Services —
1. Phase I — Planning and Research $ 3,850
2. Phase 11 — Master Plan Document $ 37,000
3. Phase III- Production Documents $ 21,000
4. Phase IV- Construction Administration 6,600
5. Total Basic Professional Services $ 68,450
B. Reimbursable Expenses—These expenses can include the following, if approved in advance
by the Town:
1. Identifiable communication expense, such as express charges and postage directly
related to the project and courier services.
2. Identifiable reproduction costs applicable to the work, such as blueprinting, plotting,
photocopying, printing, and binding, etc.
3. Estimated Reimbursable Expenses:
a. Booklet (Approx. 15 preliminary— 30 final) $ 2,000
b. Production Drawings (Approx. 15 prel. — 30 final) 2,500
Reimbursable Expenses — $ 4,500
C. Grand Total Services and Expenses $ 72,950
2. ADDITIONAL SERVICES COMPENSATION
Additional services expressly authorized pursuant to the Contract will be compensated based
upon the attached rate schedule. The Consultant is to be reimbursed for all direct non-labor
and other subcontract expenses at Consultant's invoice cost times a multiplier of 110%.
Additional services shall not be performed without first obtaining approval from the Town.
Increases to the scope beyond those defined in this fee proposal will increase the service fee
accordingly.
3. HOURLY SERVICES: For services compensated as personnel time plus expenses,
CONSULTANT shall submit statements reflecting requested compensation for that portion of the
Services completed per the attached hourly rate schedule. Along with each separate request for
payment of these services, CONSULTANT shall submit to the CLIENT documentation
substantiating the actual costs for which CONSULTANT has requested compensation, including
but not limited to the following:
A. The name of each individual performing services, individual's billing category, and the
number of hours associated with each individual's performance of services for the period of
time identified with any billing invoice.
B. A copy of any invoices paid directly by the CONSULTANT for any outside services or
products which relate to the Project, and which are requested by CONSULTANT to be
reimbursed by CLIENT. Subcontract expenses shall be paid at direct cost plus a five (5%)
percent service charge.
Town of Westlake Page 6 08/16/2019
4. REIMBURSABLE EXPENSES: All direct non-labor expenses, including mileage, travel and
lodging, but excluding subcontract expenses shall be paid at invoice or internal office cost plus a
ten (10%) percent service charge.
SERVICES PROVIDED BY THE CLIENT:
The CLIENT and its representatives will render services inclusive of the following:
Provide available criteria and full information as to the CLIENT's requirements for the Project,
Assist the CONSULTANT by placing at his disposal all available written data pertinent to the Project,
1. Examine documents submitted by the CONSULTANT and render a decision pertaining thereto
promptly, to avoid unreasonable delay in the progress of the CONSULTANT's services,
2. Furnish information required as expeditiously as possible for the orderly progress of the work,
3. The CLIENT shall appoint, in writing, a representative that the CONSULTANT shall be entitled to
rely upon regarding decisions made by the CLIENT. All subsequent communication to the CLIENT
shall be deemed made when conveyed in writing to the representative,
4. The services, information, and reports required, inclusive, shall be furnished at the CLIENT's
expense, and the CLIENT will apprise the CONSULTANT of any known inaccuracies or
inconsistencies in the information provided CONSULTANT.
Please execute and return a signed copy for our files.
Approved by CLIENT: Accepted by CONSULTANT:
TOWN OF WESTLAKE PARKHILL, SMITH & COOPER, Inc.
dba Schrickel Rollins I PSC
By: By:
Title: Title:
Date: Date:
TOWN OF WESTLAKE ONPARWROLLNS EL
Wayfinding Signage Planning & Design �,�KL ITH&COOPER
September 9, 2019
2019 2020
OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
TASKS
1 PLANNING & RESEARCH
*Develop Sign Families
•Develp Sign Themes
2 MASTER PLAN DOCUMENT
*Sign Concepts
*Stakeholder Meetings
3 PRODUCTION DOCUMENTS& CRITERIA (Design Intent)
*Contract with Sign Company
*Produce drawings that can be bid by sign companiesZ 21
4 CONSTRUCTION ADMINISTRATION
*Review Shop Drawings for:
*Sign Construction
•Color/Materials
*Punch List of Constructed Signs
Page 1
L N S SCHRICKEL 255 N.Center St.Suite 200
ON RJI�R O L
11111IM"M „-_ Arlington,Texas 76011
PARKHILLSMITH&COOPER 817.649.3216
Hourly Rate Schedule
January 1, 2019 through December 31, 2019
Client:Town of Westlake Project:Town of Westlake-Wayfinding Signage
Agreement Date: Location:
HOURLY HOURLY HOURLY
CLASSIFICATION RATE CLASSIFICATION RATE CLASSIFICATION RATE
SUPPORT STAFF 1 $60.00 PROFESSIONAL LEVEL II PROFESSIONAL LEVEL V
Engineering Student Mechanical&Electrical $133.00 Mechanical&Electrical $229.00
Design Student Civil&Structural $132.00 Civil&Structural $224.00
Landscape Architect Student Architect $127.00 Architect $209.00
Interior Design Student Architect Intern Senior Architect
Landscape&Interior $118.00 Landscape&Interior $172.00
Design Intern Landscape Project Manager
SUPPORTSTAFF II $103.00 Architect Intern Senior Landscape Architect
Engineering Technician Technologist Senior Interior Designer
Engineering Student Resident Project Representative Resident Project Representative
Design Technician Clerical Supervisor
CADD
Survey Technician PROFESSIONAL LEVEL VI
Administrative Assistant PROFESSIONAL LEVEL III Mechanical&Electrical $259.00
Project Assistant Mechanical&Electrical $158.00 Civil&Structural $248.00
Word Processor Civil&Structural $155.00 Architect $235.00
File Specialist Architect $145.00 Landscape&Interior $208.00
Architect Intern Studio Leader
Landscape&Interior $130.00 Senior Project Manager
SUPPORTSTAFF III $113.00 Interior Design Intern Senior Practice Leader
Engineering Technician Landscape Architect Intern Surveyor
Design Technician Technologist Resident Project Representative
CADD Resident Project Representative
Administrative Assistant
Project Assistant PROFESSIONAL LEVEL VII
PROFESSIONAL LEVEL IV Mechanical&Electrical $278.00
PROFESSIONAL LEVEL I Mechanical&Electrical $187.00 Civil&Structural $271.00
Mechanical&Electrical $117.00 Civil&Structural $184.00 Architect $260.00
Civil&Structural $117.00 Architect $171.00 Landscape&Interior $233.00
Architect $117.00 Professional Architect Operations Director
Architect Intern Project Architect Sector Director
Landscape&Interior $112.00 Landscape&Interior $142.00
Interior Design Intern Professional Landscape Architect
Landscape Architect Intern Professional Interior Designer
Planner Project Landscape Architect
Survey Technician Project Interior Designer
Technologist Technologist
Resident Project Representative Resident Project Representative
Expenses:Reimbursement for expenses as listed,but not limited to,incurred in connection with services,will be at cost plus 15 percent for items such as:
1. Maps,photographs,postage,phone,reproductions,printing,equipment rental,and special supplies related to the services.
2. Consultants,soils engineers,surveyors,contractors,and other outside services.
3. Rented vehicles,local public transportation and taxis,road toll fees,travel,and subsistence.
4. Special or job-specific fees,insurance,permits,and licenses applicable to work services.
5. Mileage at IRS-approved rate.
Rate for professional staff for legal proceedings or as expert witnesses will be a rate one-and-a-half times these Hourly Rates.Excise and gross receipt taxes,if any,
will be added as an expense.
Foregoing Schedule of Charges is incorporated into the Agreement for Services provided,effective January 1,2019 through December 31,2019.
After December 31,2019,invoices will reflect the Schedule of Charges currently in effect.
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos. 1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2019-552238
Town of Westlake-Wayfinding Sign Program
Westlake, TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 10/16/2019
being filed.
Town of Westlake Date Acknowledged:
10/17/2019
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
2019-08
Development of a Master Plan Document to provide Town Staff a guideline and template for wayfinding implementation.
Nature of interest
4
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
Rapier, Joseph Lubbock, TX United States X
Moss, Mike Lubbock, TX United States X
Hamilton,John Lubbock, TX United States X
Edwards,Jay Midland,TX United States X
Hart, Daniel Austin,TX United States X
Rangel, Ruppert Abilene,TX United States X
Edwards, Zane Lubbock, TX United States X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of ,20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos. 1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2019-552238
Town of Westlake-Wayfinding Sign Program
Westlake, TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 10/16/2019
being filed.
Town of Westlake Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
2019-08
Development of a Master Plan Document to provide Town Staff a guideline and template for wayfinding implementation.
Nature of interest
4
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
Rapier, Joseph Lubbock, TX United States X
Moss, Mike Lubbock, TX United States X
Hamilton,John Lubbock, TX United States X
Edwards,Jay Midland,TX United States X
Hart, Daniel Austin,TX United States X
Rangel, Ruppert Abilene,TX United States X
Edwards, Zane Lubbock, TX United States X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is Mike Moss and my date of birth is
My address is 4222 85th St. Lubbock Tx 79423 U.S.
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Lubbock County, State of TX on the 16thday of October,20 19
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d
Form TCG 2270
VERIFICATION REQUIRED BY TEXAS GOVERNMENT CODE CHAPTER 2270
Contract identifier:
Department:
By signing below, Company herby verifies the following:
1. Company does not boycott Israel; nd
2. Companj)4o7 rael ring th term of the contract.
SIGNED BY:
Print Name of Person:
Signing, Title, and A
Company / t
/`
7rW 1 !�24
Date signed:
STATE OF Tla_02Lf
COUNTY OF §
B FORE the undersigned Notary Public on this day personally appeared Kt Or '�(Name), on
behalf of�lhr ojall 105 (t 4 pany) who being duly sworn, stated under oath that he/she has read the
foregoing verification requir by Texas Government Code Section 2270.002 and said statements contained therein
are true and correct..
SWO e, [114o;—�-day ofL� fi'1� 20 .
�* ale
Notary Public, State of Texas
V: '�= Comm. Expires 01-21-202
Notary ID 2443564
TARY OF PUBLIC,
R THE STATE OF TEXAS
My Commission Expires:
J _ �Y
Government Code § 2270.002. Provision Required in Contract
Effective: September 1, 2017
A governmental entity may not enter into a contract with a company for goods or services unless the
contract contains a written verification from the company that it:
(1) does not boycott Israel; and
(2) will not boycott Israel during the term of the contract.
The following definitions apply:
(1) "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise
taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations
specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled
territory, but does not include an action made for ordinary business purposes.
(2) "Company" means a for-profit sole proprietorship, organization, association, corporation,
partnership, joint venture, limited partnership, limited liability partnership, or limited liability company,
including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those
entities or business associations that exists to make a profit.
(3) "Governmental entity" means a state agency or political subdivision of this state.
State law requires verification from a Company for contracts involving goods or services
(regardless of the amount) before the City can enter into the contract.
Westlake Town Council
TYPE OF ACTION T x E T o w n o f
WESTLAKE
Regular Meeting -Action Item DISTINCTIVE BY DESIGN
Westlake Town Council Meeting
Monday, October 28, 2019
Topic: Conduct a public hearing and consider a resolution approving a
Preliminary Site Evaluation for Schwab Way, located between State
Highway 114 and J.T. Ottinger Road
STAFF CONTACT: Ron Ruthven, Planning and Development Director
Strategic Alignment
Vision, i
ObLective
High Quality Planning, Design &
Planned/Responsible Citizen, Student& Development-We are a desirable well preserve Desirability
Development Stakeholder planned, high-quality community that &Quality of Life
is distinguished by exemplary design
standards.
Time Line- Start Date: October 14,2019 Completion Date: October 28,2019
Funding Amount: N/A Status- N/A Source-N/A
Contract: No Forms: N/A
ExECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
On October 29, 2018, the Town Council approved Ordinance 870, which approved a
concept/development plan for Schwab Way. As a condition of the ordinance, a preliminary site
evaluation for the roadway must be approved prior to the completion of the phase two portion of
the roadway.
Currently, the phase one portion of Schwab Way, which extends from State Highway 114 to the
western edge of the phase one Charles Schwab campus, is nearing substantial completion and
should be open to vehicular traffic by mid-October 2019. According to Ordinance 870 provisions,
the phase two portion of Schwab Way must be complete no later than June 1, 2021, or before a
final certificate of occupancy is issued for the phase portion of the Schwab campus, whichever
Page 1 of 2
occurs first.
PLANNING AND ZONING COMMISSION
The Planning and Zoning Commission voted to recommend approval of this item on October 14,
2019 by a (4-0)vote.
SUMMARY AND RECOMMENDATION
The preliminary site evaluation complies with Ordinance 870 and Code of Ordinance
requirements. Therefore, staff recommends approval of this item.
ATTACHMENTS
Resolution
Page 2 of 2
TOWN OF WESTLAKE
RESOLUTION NO. 19-37
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS
APPROVING A PRELIMINARY SITE EVALUATION FOR SCHWAB WAY,LOCATED
BETWEEN J.T. OTTINGER ROAD AND STATE HIGHWAY 114
WHEREAS,the Planning and Zoning Commission held a public on October 14,2019 and
voted unanimously to recommend approval of the preliminary site evaluation; and,
WHEREAS, the concept/development plan for Schwab way was approved by the Town
Council by Ordinance 870 on October 29, 2019; and,
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town of Westlake Town Council of Westlake, Texas, after
considering the recommendation for approval from the Planning and Zoning Commission on
October 14, 2019, does hereby approve the preliminary site evaluation as found in the attached
document as Exhibit "A".
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of
passage.
Resolution 19-37
Page 1 of 3
PASSED AND APPROVED ON THIS 28TH DAY OF OCTOBER 2049.
ATTEST:
Laura Wheat, Mayor
Kelly Edwards, Town Secretary
APPROVED AS TO FORM:
L. Stanton Lowry, Town Attorney
Resolution 19-37
Page 2 of 3
EXHIBITS
EXHIBIT A Schwab Way Preliminary Site Evaluation
Resolution 19-37
Page 3 of 3
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Westlake Town Council
TYPE OF ACTION T x E T o w n o f
WESTLAKE
Regular Meeting -Action Item DISTINCTIVE BY DESIGN
Westlake Town Council Meeting
Monday, October 28, 2019
Topic: Conduct a public hearing and consider approval of an ordinance amending
Chapter 102 Zoning, Section 66 Farm Animals and Horses, Town of
Westlake Code of Ordinances,regarding proposed changes to requirements
for keeping certain animals on a property
STAFF CONTACT: Ron Ruthven, Planning and Development Director
Strategic Alignment
Vision,Value,Mission Perspective Strate2ic Theme&Results Outcome
ObLective
High Quality Planning, Design &
Planned/Responsible Citizen, Student& Development-We are a desirable well preserve Desirability
Development Stakeholder planned, high-quality community that &Quality of Life
is distinguished by exemplary design
standards.
Time Line- Start Date: October 14, 2019 Completion Date: October 28, 2019
Funding Amount: N/A Status- N/A Source-N/A
Contract: No Forms: N/A
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Staff proposes amendments to the Town's zoning regulations in Chapter 102 Zoning of the Code
of Ordinances relating specifically to the keeping of farm and grazing animals. Staff proposes
eliminating the requirement for a Specific Use Permit (SUP) for the keeping of farm animals if a
residential property is over two acres in size or contains a residential zoning category that restricts
lots to no less than two acres in size.
Farm animals are not explicitly defined in the Code of Ordinances. However, Section 102-66
states that farm animals include pigs and chickens but does not include grazing animals. Grazing
animals have no SUP requirement unless a reduction in the required grazing area per animal is
Page 1 of 3
requested. Grazing animals include horses, cattle, sheep and goats. According to Section 14-40
of the Code of Ordinances, grazing animals that are 500 pounds or greater, including horses and
cattle, must have a minimum fenced or enclosed area of 40,000 square feet per animal. Grazing
animals of less than 500 pounds, including sheep and goats, must have a minimum fenced or
enclosed area of 15,000 square feet per animal.
Although the SUP requirement is contained within Chapter 102 Zoning, the primary regulations
that pertain to the keeping of animals is contained in Chapter 14 Animals in the Code of Ordinances
(attached). These regulations provide detailed provisions for animal nuisances that apply to any
animal in the Town. Specifically with regard to pigs, Section 14-61 states:
"It shall be unlawful for any person to keep, harbor or raise within the limits of the
town more than two hogs or swine per acre of landholdings of such person within
the limits of the town, or to construct, erect or maintain any pen or other enclosure
for such animals which is not less than 1,000 feet from any property adjoining the
property of the person keeping, harboring or raising such animals and not less than
1,000 feet from any public road within the limits of the town. "
Therefore, the restrictions for pigs are much greater than for other farm animals such as chickens.
Based on a recent inquiry regarding the keeping of chickens in Westlake, staff reviewed the
regulations and recommends eliminating the SUP requirement for the larger properties given the
larger amount of space for the farm animals to be located in a manner that minimizes the possibility
of any nuisance issues. This is consistent with other communities with much smaller average lot
sizes compared to Westlake where,particularly with chickens, demand has increased. In terms of
communities surrounding Westlake, the following is summary of regulatory requirements for
chickens:
• Keller: No restrictions for lots over one-half acre in size.
• Roanoke: Chickens must be a minimum of 100 feet from any adjacent
property.
• Southlake: No restrictions; chickens must be in an enclosed structure or fenced.
• Trophy Club: Maximum of 4 chickens per lot; no Roosters allowed; must be
placed in an enclosed structure.
Nonetheless,regardless of the SUP requirement being waived, any nuisance violation as described
in Chapter 14 Animals or Chapter 102 Zoning would remain fully enforceable. Based on staff
research of Town archives,no SUP application has ever been considered for the keeping of a farm
animal in the history of the Town;reflecting a low demand for residential farm animals specific to
Westlake.
Based on staff s analysis, a total of 777 lots in Westlake are currently zoned for residential uses.
Of those, only 96 would be permitted to contain a farm animal without having to obtain a SUP
(notwithstanding the requirements of Chapter 14). This,however, does not account for any private
deed restrictions that may prohibit the keeping of farm animals.
Page 2 of 3
PROPOSED AMENDMENTS
The following is a mark-up of the proposed amendments:
Sec. 102-66. -Farm animals and rg azing animals his.
(a) Specific use permit. For any residentially zoned property that contains a zoning
classification that allows for lots of less than two acres in size, a SUP is required for farm
animals_ ineluding This includes chickens and swine, but excludes other than grazing
animals,-andfer unless a reduction in the land area required in section 14-40 for grazing
farm animals is requested. Any residentially zoned lot that exceeds two acres in size is
hereby exempt from the SUP requirement. The town shall not grant a SUP for any farm
or rg azing animalLsZ unless the town finds that the presence of such animalts) will not
injure the use and enjoyment of neighboring properties, including the impact of dust,flies
and odor.
(b) General conditions. Notwithstanding the conditions in subsection (a) of this section, any
residentially zoned property that contains a farm animal(s) shall adhere to the following
provisions:
(1) Ground accumulations of manure shall be collected and properly disposed of so as
not to create offensive odors,fly breeding, or in any way pose a health hazard or
nuisance to humans and animalts);
(2) Farm animals shall be contained in within a fenced area Fenees. or pens, corrals
or similar enclosures, and shall be of sufficient height and strength to properly
retain the animals and
(3) All enclosures for gig any farm animaltsl shall be placed a minimum of 25 feet
from the boundary of any adjoining lot or tract which is zoned for residential use.
and shall be screened from view from any adjacent property including all streets,
sidewalks, and/or trails,public or private.
PLANNING AND ZONING COMMISSION
The Planning and Zoning Commission voted to recommend approval of this item on October 14,
2019 by a (4-0)vote.
SUMMARY AND RECOMMENDATION
Staff believes that the proposed amendments are reasonable and adequate. Given the proposed
amendments, in areas where a SUP would no longer be required, the existing regulatory
requirements, including the nuisance provisions contained in the Code of Ordinances,provide for
assurances that any potential issues may be effectively addressed if necessary. Staff recommends
approval as proposed.
ATTACHMENTS
Chapter 14 Animals (for reference purposes)
Ordinance 897
Page 3 of 3
10/7/2019 Westlake,TX Code of Ordinances
Chapter 14-ANIMALS
ARTICLE I. - IN GENERAL
Secs. 14-1-14-30. - Reserved.
ARTICLE II. -ANIMAL CONTROL
DIVISION 1. -GENERALLY
Sec. 14-31.- Definitions.
The following words,terms and phrases when used in this article, shall have the meanings ascribed to them in this
section, except where the context clearly indicates a different meaning:
Adequate fencing means fence which contains livestock or any other animal upon the owner's or occupier's
property and prevents same from escaping.
Animal means any live creature, both domestic and wild, except humans.The term "animal" includes fowl,fish and
reptiles.
Animal control authority means a municipal or county animal control office with authority over the area in which
the dog is kept or the county sheriff in an area that does not have an animal control office.
Animal control officer means an employee or agent of the town, designated by the town manager to administer and
enforce the licensing, inspection and enforcement requirements contained within this article.
Animal hospital means any establishment maintained and operated by a licensed veterinarian for surgery,
diagnosis, and treatment of animal diseases and injuries.
Animal nuisance means any nuisance arising out of the keeping, maintaining or owning of, or failure to exercise
sufficient control of, an animal.
Animal shelter means any facility operated by or contracted with the town or humane society for the temporary
care, confinement and detention of animals and for the humane euthanizing and other disposition of animals. The term
"animal shelter" shall also include any private facility authorized by the town manager or their designee to impound,
confine, detain, care for or euthanize any animal.
At large means that an animal is off the premises of the owner, and not on a leash or otherwise under the
immediate control of a person physically capable of restraining the animal.
Auction means any place or facility where animals are bought, sold or traded, except for those facilities otherwise
defined in this chapter. This definition does not apply to individual sales of animals by owners.
Cats shall mean cats of all ages, both male and female.
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Collar means any neck restraint constructed of nylon, leather, or similar material, specifically designed to be used
for an animal.
Cruelty means any act or omission whereby unjustifiable physical pain, suffering or death of an animal is caused or
permitted, including failure to provide proper drink, air, space, shelter or protection from the elements, a sanitary and
safe living environment,veterinary care or nutritious food in sufficient quantity. In the case of activities where physical
pain is necessarily caused, such as medical and scientific research,food processing, customary and normal veterinary
and agricultural husbandry practices, pest elimination, and animal training and hunting,the term "cruelty" shall mean a
failure to employ the most humane method reasonably available.
Custodian means a person or agency which feeds, shelters, harbors, owns, has possession or control of, or has the
responsibility to control an animal.
Disposition means adoption, quarantine,voluntary or involuntary custodianship or placement, or euthanasia
humanely administered to an animal.The term "disposition" includes placement or sale of an animal to the general
public, or removal of an animal from any pet shop to any other location.
Domestic animal means dogs, cats, domesticated sheep, horses, cattle,goats, swine,fowl, ducks, geese, turkeys,
confined domestic hares and rabbits, pheasants, and other birds and animals raised and/or maintained in confinement.
Exotic animal means any live monkey, alligator, crocodile, cayman, raccoon, skunk, fox, bear, sea mammal,
venomous snake, member of the feline species other than domestic cat(Felis domesticus), member of the canine
species other than domestic dog(Canis familiaris) or any other animal that would require a standard of care and control
greater than that required for domestic farm animals or customary household pets sold by commercial pet shops.
Fowl means chickens,turkeys, pheasant, peacocks, quail,geese, ducks or similar feathered animals, regardless of
age, sex or breed.
Guard dog and attack dog mean a dog trained to attack on command or to protect persons or property, and who
will cease to attack upon command.
Harbor means to feed or shelter an animal for three or more consecutive days.
Impoundment means the taking into custody of an animal by any police officer, animal control officer, or any
authorized representative thereof.
Kennel means any premises wherein any person engages in the business of boarding, breeding, buying, letting for
hire,training for a fee, or selling dogs or cats.
Livestock means horses, mules, donkeys, cattle,goats, sheep,Asian pot bellied pigs, swine, ostriches, emus and
llamas, regardless of age, sex or breed.
Owner means any person having temporary or permanent custody of, sheltering or having charge of, harboring,
exercising control over, or having property rights to, any animal covered by this article.
Pet shop means any person, partnership or corporation,whether operated separately or in connection with
another business enterprise except a licensed kennel,that buys, sells or boards any species of pets.
Possession is the actual care, custody, control or management of a certain animal.
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Premises:
(1) A parcel of land (one or more contiguous lots) owned, leased or controlled by one or more persons;
or
(2) A building or part of a building.
Prohibited animals or hazardous anima/means any animal not normally considered domesticated and capable of
(or inclined to do)serious bodily harm to humans or other animals or fowl as determined by the city.These animals
include(but are not limited to)any venomous lizard or snake, boa constrictor, python, emperor scorpion, bat, raccoon,
skunk,fox, bear, elephant, kangaroo, non-human primate, including monkey and chimpanzee, antelope, deer, wolf or
wolf-hybrid, lion,tiger, ocelot, bobcat or any other large cat, alligator, crocodile, feral swine, and their allies.
Properly fitted means with respect to a collar, a collar that measures the circumference of a dog's neck plus
approximately one inch.
Public nuisance animal means any animal that unreasonably annoys humans, endangers the life or health of
persons or other animals, or substantially interferes with the rights of citizens, other than their owners,to enjoyment of
life or property.The term "public nuisance animal" shall include, but not be limited to:
(1) Any animal that is repeatedly found running at large;
(2) Any dog or cat in any section of a park or public recreation area unless the dog or cat is controlled
by a leash or similar physical restraint;
(3) Any animal that damages, soils, defiles or defecates on any property other than that of its owner;
(4) Any animal that makes disturbing noises, including but not limited to, continued and repeated
howling, barking,whining, or other utterances causing unreasonable annoyance, disturbance, or
discomfort to neighbors or others in close proximity to the premises where the animal is kept or
harbored;
(5) Any animal that causes fouling of the air by noxious or offensive odors and thereby creates
unreasonable annoyance or discomfort to neighbors or others in close proximity to the premises
where the animal is kept or harbored;
(6) Any animal in heat that is not confined so as to prevent attraction or contact with other animals;
(7) Any animal,whether or not on the property of its owner,that without provocation, molests, attacks,
or otherwise interferes with the freedom of movement of persons in a public right-of-way;
(8) Any animal that chases motor vehicles in a public right-of-way;
(9) Any animal that attacks domestic animals;
(10) Any animal that causes unsanitary conditions in enclosures or surroundings where the animal is
kept or harbored;
(11) Any animal that is offensive or dangerous to the public health, safety or welfare by virtue of the
number of animals maintained at a single residence or the inadequacy of the facilities.
Restraint means a chain, rope,tether, leash, cable, or other device that attaches a dog to a stationary objector
trolley system.
Sanitary means a condition of good order and cleanliness to minimize the possibility of disease transmission.
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Secure enclosure means a fenced area or structure that is:
(1) Locked;
(2) Capable of preventing the entry of the general public, including children;
(3) Capable of preventing the escape or release of the animal; and
(4) Clearly marked as containing a dangerous animal.
Stray animal means an animal which is not on a leash or enclosed in a fenced yard.
Under restraint means that an animal is secured by a leash, lead under the control of a person physically capable of
restraining the animal and obedient to that person's commands, or securely enclosed within the real property limits of
the owner's premises.
Vaccination means an injection of any vaccine for rabies approved by the state veterinarian and administered or
supervised by a licensed veterinarian.
Vicious or dangerous animal is one that:
(1) Makes an unprovoked attack on a person or animal that causes bodily injury and occurs in a place
other than an enclosure in which the animal was being kept and that was reasonably certain to
prevent the animal from leaving the enclosure on its own; or
(2) Commits unprovoked acts in a place other than an enclosure in which the animal was being kept
and that was reasonably certain to prevent the animal from leaving the enclosure on its own and
those acts cause a person to reasonably believe that the animal will attack and cause bodily injury
to that person.
Wild animal means any monkey, nonhuman primate, raccoon, skunk,fox, leopard, panther,tiger, lion, lynx or any
other warm-blooded animal that can normally be found in a wild state.The term "wild animal" does not include
domestic dogs (excluding hybrids with wolves, coyotes or jackals), domestic cats(excluding hybrids with ocelots or
margays), farm animals, rodents, any hybrid animal that is part wild, and captive-bred species of common cage birds.
(Ord. No. 782, § 2, 4-25-2016)
Sec. 14-32.- Nuisances.
It shall be unlawful for any person to keep any animal on any property located within the corporate limits of the
town when the keeping of the animal constitutes a public nuisance or menace to public health or safety.
It shall create a presumption that a person has knowledge that the animal under their control is a public nuisance
or is making or creating an unreasonable disturbance if such person has been notified by the animal control officer or
any peace officer of such disturbance and failed or refused to correct such disturbance or prevent its recurrence.
(Ord. No. 782, § 2, 4-25-2016)
Sec. 14-33.- Keeping of exotic animals.
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It shall be unlawful for anyone to own or harbor any exotic animal without the written permission of the town
manager or his/her designee. Such permission shall be given only if it is demonstrated to the satisfaction of the town
manager or his/her designee that the animal will not constitute a threat to public health or safety.
(Ord. No. 782, § 2, 4-25-2016)
Sec. 14-34.- Number of animals kept.
(a) It shall be unlawful for any person to keep more than four dogs, cats or other animals within the town;
except that a litter of pups, kittens or other young animals may be kept for a period of time not
exceeding five months from birth.
(b) The number of grazing animals may not exceed that allowed in section 14-40.
(Ord. No. 782, § 2, 4-25-2016)
Sec. 14-35.-Caring for animals.
(a) It shall be unlawful for the owner or custodian of any animal to refuse or fail to provide the animal with
sufficient wholesome and nutritious food, potable water,veterinary care when needed to prevent
suffering, humane care and treatment, or to unnecessarily expose the animal in hot, stormy, cold or
inclement weather.
(b) No owner or custodian of any animal shall willfully abandon the animal on any street, road, highway or
public place, or on private property when not in the care of another person.
(c) It shall be unlawful for any person to confine or allow to be confined any animal in a motor vehicle or
travel trailer under such conditions or for such a period of time as may endanger the health or well-being
of the animal due to heat, lack of food/water, or any other circumstance which causes suffering, disability
or death of the animal.
(Ord. No. 782, § 2, 4-25-2016)
Sec. 14-36.-Sanitation.
(a) No owner or custodian of any animal shall cause or allow the animal to soil, defile or defecate on any
public property or upon any street, sidewalk, public way, play area or common grounds owned jointly by
the members of a homeowners or condominium association, or upon private property other than that of
the owner, unless the owner or custodian immediately removes and disposes of all feces deposited by
the animal by the following methods:
(1) Collection of the feces by appropriate implement and placement in a paper or plastic bag or other
container; and
(2) Removal of the bag or container to the property of the animal owner or custodian and disposition
thereafter in a manner as otherwise may be permitted by law.
(b) No person owning, harboring or keeping an animal within the town shall permit any waste matter from
the animal to collect and remain on the property of the owner or custodian, so as to create an unhealthy,
unsanitary, dangerous or offensive living condition on the owner's or custodian's property, or to abutting
property of others.
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(c) No person owning, harboring, keeping or in charge of any animal shall cause unsanitary dangerous or offer
conditions by virtue of the size or number of animals maintained at a single location or due to the inadequa
facilities.
(Ord. No. 782, § 2, 4-25-2016)
Sec. 14-37.- Injuring and poisoning of animals prohibited.
(a) It shall be unlawful for any person to willfully or maliciously strike, beat, abuse, or intentionally run down
with a vehicle any animal, or otherwise engage in any act to cause or inflict unnecessary pain, injury,
suffering or death to the animal; except that reasonable force may be used to drive away vicious or
trespassing animals.
(b) No person, except a licensed veterinarian for humanitarian purposes, shall administer poison to any
animal, or knowingly leave any poisonous substance of any kind or ground glass in any place with the
intent to injure any animal.The provisions of this section are not applicable to licensed exterminators
using poisons as part of a pest control program or the use of commercial insecticides and rodent baits
used to control insects and wild rodents.
(Ord. No. 782, § 2, 4-25-2016)
Sec. 14-38.- Disposition of large animals.
Any animal control officer or other designated person on call who removes a large animal such as a horse, cow,
mule or any other animal not acceptable by any animal hospital or shelter shall be authorized to call a trucking firm or
company which shall convey the animal to a farm or other appropriate facility that has an agreement with the town to
accept such animals.The disposition of any animal removed to a facility other than an animal hospital or shelter shall be
handled in the same manner as though the animal were confined in an animal hospital or shelter.
(Ord. No. 782, § 2, 4-25-2016)
Sec. 14-39.-Vaccinations; registration.
(a) Registration.
(1) To aid in identification of the pet owner and return of the animal in the event of impoundment, all
dogs and cats must be registered with the animal control authority.
(2) All dogs and cats within the city,four months of age or older, shall be registered annually.
(3) It shall be an offense to own or harbor a dog or cat without registering said dog or cat annually.
(4) In order to register a dog or cat,the owner or harborer of the dog or cat must present to the animal
shelter a certificate from a licensed veterinarian showing that said dog or cat has been vaccinated
within the preceding 12 months with a one-year serum, or within the preceding 36 months with a
three-year serum. Such vaccination certificate shall reflect the name of the owner, his/her address,
a description of the dog or cat,the date of the vaccination,the number of the vaccination tag, and
the kind of vaccination used. The veterinarian shall provide the owner with a metal tag, on one side
of which is stamped the words "vaccinated against rabies", the date of the vaccination,veterinarian,
business name, and control number.This tag shall be securely attached to the collar or harness of
the dog or cat at all times, and will aid in the identification of the animal.
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(5) Upon presentation of a certificate of vaccination and a completed application for a license to the
animal shelter, an animal control officer will file the application and certificate for retention by the
animal control officer and issue the owner of the dog or cat a metal tag to be securely attached to
the collar or harness of the dog or cat. The tag must be worn at all times. If the original current
registration tag is lost or destroyed,the owner must obtain a duplicate by paying a fee.
(6) Registration shall be renewed annually.
(7) If there is a change in ownership,the new owner shall have the registration transferred to his name
within ten days.
(8) All fees for registration, duplicate tags, and registration transfer shall be the fees designated by the
fee ordinance.
(b) Vaccination. It shall be unlawful for any person within the town to own, keep, possess, harbor, or allow to
remain upon the premises under his/her control any dog or cat without having proof that such animal is
immunized against rabies as required by this section.
(c) This vaccination or registration requirements of this section shall not apply to fish, birds, ungulates, or
any of the following list of animals: hamsters,guinea pigs, rabbits, rats, mice,gerbils.
(d) The vaccination requirements of this section shall not apply to any animal which in the opinion of the
licensed veterinarian would be endangered by rabies vaccination.
(e) It shall be the duty of the owner, custodian or veterinarian to report to the animal control authority all
cases of rabies or suspected rabies which the owner, custodian or veterinarian knows or should know.
Any animal that has or is suspected of having rabies,that has symptoms of rabies, has been exposed to
rabies or some other facts suggest that rabies is a concern in regard to the animal shall be quarantined
as required by law and direction of the designated animal control authority or the town manager or
designee.
(Ord. No. 782, § 2, 4-25-2016)
Sec. 14-40.-Area for keeping grazing animals.
Grazing animals 500 pounds or greater, including horses and cattle, must have a minimum fenced or enclosed area
of 40,000 square feet per animal. Grazing animals of less than 500 pounds, including sheep and goats, must have a
minimum fenced or enclosed area of 15,000 square feet per animal.
(Ord. No. 782, § 2, 4-25-2016)
Sec. 14-41.- Enforcement.
(a) Animal control officers, contracted with the town or other designees of the town manager, shall be the
enforcement officials for this article.These officials, along with police officers, shall have the authority to
act on behalf of the town in investigating complaints, impounding and destroying animals, issuing
citations, and taking other lawful actions as required to enforce the provisions of this article.
(1) It shall be unlawful to fail to appear in accordance with the terms of a citation issued by the animal
control officers.
(2) If the person being cited is not present,the animal control officer may send the citation to the
registered owner or alleged offender by certified mail, return receipt requested, or by a recognized
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overnight delivery service or by hand delivery, whereupon service shall be deemed complete.
(3) It shall be a violation of this article to interfere with any animal control officer or other enforcement
official in the performance of his duties.
(4) The animal control officer shall have the right of ingress and egress on private property for the
purpose of apprehending animals at large or upon having probable cause to believe the animal to
have bitten, injured or otherwise attacked a human being or other animal or to have, or have been
exposed to, rabies or another communicable disease posing a danger to the public health, safety or
welfare, or otherwise pose a clear and present danger to human beings or other animals.An animal
control officer shall apply for a warrant where necessary.
(Ord. No. 782, § 2, 4-25-2016)
Sec. 14-42.-Violations and penalties.
(a) It shall be a violation of this article to:
(1) Fail to comply with any provision of this article; and
(2) Fail to comply with any lawful order of the animal control officer, or police officer unless the order is
lawfully stayed or reversed.
(b) Any person who violates any provision of this article shall be deemed guilty of a misdemeanor and shall
be punished by a fine of not less than $50.00 nor more than $500.00 If a violation continues, each day's
violation shall be deemed a separate offense.
(Ord. No. 782, § 2, 4-25-2016)
Secs. 14-43-14-60. - Reserved.
DIVISION 2. - HOGS OR SWINE
Sec. 14-61.- Keeping of hogs or swine; restrictions.
It shall be unlawful for any person to keep, harbor or raise within the limits of the town more than two hogs or
swine per acre of landholdings of such person within the limits of the town, or to construct, erect or maintain any pen or
other enclosure for such animals which is not less than 1,000 feet from any property adjoining the property of the
person keeping, harboring or raising such animals and not less than 1,000 feet from any public road within the limits of
the town.
(Ord. No. 782, § 2, 4-25-2016)
Secs. 14-62-14-80. - Reserved.
DIVISION 3. - RESTRAINT; CONFINEMENT;ANIMALS AT LARGE; IMPOUNDMENT; UNLAWFUL RESTRAINT OF DOG
Sec. 14-81.- Restraint and confinement generally.
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(a) It shall be unlawful for the owner of any animal to fail to keep the animal under restraint or to permit the ar
at large upon the streets and public ways of the town.
(b) Any dog,while on a street, sidewalk, public way or in any park, public square, or other public space, or
upon any private property without the consent of the owner, shall be secured by a leash or chain of
sufficient tensile strength to restrain the particular dog.
(c) No owner or custodian of any animal shall fail to exercise proper care and control of the animal to
prevent the animal from becoming a public nuisance.
(d) Every female dog or cat in heat shall be confined in a building or other enclosure in such a manner that
the female dog or cat cannot come into contact with another animal except for planned breeding.
(Ord. No. 782, § 2, 4-25-2016)
Sec. 14-82.- Unlawful restraint of dog.
(a) Prohibited acts.An owner may not leave a dog outside and unattended by use of a restraint that
unreasonably limits the dog's movement:
(1) Between the hours of 10:00 p.m. and 6:00 a.m.;
(2) Within 500 feet of the premises of a school; or
(3) In the case of extreme weather conditions, including conditions in which:
a. The actual or effective outdoor temperature is below 32 degrees Fahrenheit;
b. The temperature exceeds 99 degrees Fahrenheit; or
c. A heat advisory has been issued for the jurisdiction by the National Weather Service.
(b) Restraints. In this section, a restraint shall be presumed to unreasonably limit a dog's movement if the
restraint:
(1) Uses a collar that is a pinch-type, prong-type, or choke-type or that is not properly fitted to the dog;
(2) Is a length shorter than the greater of:
a. Five times the length of the dog, as measured from the tip of the dog's nose to the base of the
dog's tail; or
b. Ten feet;
(3) Is in an unsafe condition; or
(4) Causes injury to the dog.
(c) Affirmative defenses.The following shall be an affirmative defense to subsection (a):
(1) A dog restrained to a running line, pulley or trolley system and that is not restrained to the running
line, pulley, or trolley system by means of a pinch-type, prong-type, choke-type or improperly fitted
collar;
(2) A dog restrained in compliance with the requirements of a camping or recreational area as defined
by a federal, state or local authority or jurisdiction;
(3) A dog restrained for a reasonable period, not to exceed three hours in a 24-hour period and no
longer than is necessary to allow the owner to complete the temporary task that requires the dog to
be restrained, but those three hours cannot be within the prohibited times of 10:00 p.m.to 6:00
a.m. set forth above;
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(4) A dog restrained while the owner is engaged in, or actively training for, an activity that is conducted pu
license issued by the State if the activity for which the license is issued is associated with the use or pr(
(d) Penalty.
(1) A person commits an offense if the person knowingly violates this section.
(2) A peace officer or animal control officer who has probable cause to believe that an owner is
violating this Section shall provide the owner with a written statement of that fact.The statement
must be signed by the officer and plainly state the date on which and the time at which the
statement is provided to the owner.
(3) A person commits an offense if the person is provided with a statement described in subsection (d)
(2)and fails to comply with this section within 24 hours of the time the owner is provided with a
statement.A first time offense under this section is a class C misdemeanor. If a person has been
previously convicted of this offense,the person shall be prosecuted under state law, providing for a
more serious penalty.
(4) If a person fails to comply with this section with respect to more than one dog, the person's conduct
with respect to each dog constitutes a separate offense.
(5) A person may be prosecuted under this law or any other law or both.
(e) This section does not prohibit a person from walking a dog with a hand-held leash.
(f) This section does not authorize a person to allow a dog to run at large.
(Ord. No. 782, § 2, 4-25-2016)
Sec. 14-83.- Restraint of guard dogs.
(a) Every owner of a guard dog or of an attack dog shall keep the dog confined in a building, compartment or
other enclosure.Any such enclosure shall be completely surrounded by a fence at least six feet in height
and shall prevent the dog from escaping or climbing out of the enclosure.
(b) The areas of confinement shall all have gates and entrances thereto securely closed and locked, and all
fences properly maintained and escape proof.
(c) The provisions of this section shall not apply to dogs owned or controlled by government law
enforcement agencies.
(Ord. No. 782, § 2, 4-25-2016)
Sec. 14-84.- Restraint of dangerous/vicious animals; procedures and hearing.
(a) Every vicious animal shall be confined by its owner or an authorized agent of its owner within a building
or secure enclosure and,whenever off the premises of its owner, shall be securely muzzled and
restrained with a chain having a minimum tensile strength of 300 pounds and not more than three feet
in length, or caged. Every person harboring a vicious animal is charged with an affirmative duty to
confine the animal in such a way that children do not have access to the animal.
(b) Report of attack.The animal control department may receive a report concerning a dog or animal, which
has bitten or attacked a human or animal.A complainant,who wishes the matter be heard, must file with
the Westlake Municipal Court, a written sworn complaint that must contain the following known
information:
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(1) Name, address, and telephone number of the complainant and any other witnesses;
(2) Date,time and location of incident(s);
(3) A complete description of the dog or animal (breed, if known, as well as color and size);
(4) Name, address and telephone numbers of owners, if known, or the premises where the dog or
animal is located;
(5) A statement that the dog or animal has bit or attacked a person or animal;
(6) A statement that the dog or animal has exhibited vicious propensities in its past conduct; and
(7) Any other facts and circumstances relating to the incident.
(c) Procedure after complaint is filed.After a sworn affidavit(complaint) is filed,the animal control
department shall investigate the complaint to determine if the dog or animal is dangerous.
(d) Animal service findings.The animal control department shall make a finding regarding whether or not
the dog or animal is dangerous. If the dog or animal is found to be dangerous, animal services shall
notify the owner of the determination by personal service or certified mail - return receipt request.The
notification will advise the owner of the right to appeal and will require that the owner perform the
following requirements within 30 days from receipt of the notice:
(1) Register the dangerous dog or animal with the animal control department.
(2) Restrain the dangerous dog or animal at all times on a leash, in the immediate control of an adult,
who is at least 17 years of age, or in a secure enclosure.
(3) Obtain and provide proof to the animal control department of liability insurance coverage or
provide proof of such liability insurance or proof of current financial responsibility, in an amount of
at least$100,000.00 to cover damages resulting from an attack by the dangerous dog or animal
causing bodily injury or other damage to a person.
(4) Post on all fences that face public areas, signs that state in bold letters "DANGEROUS ANIMAL."All
signs must be obtained from and approved by the animal control department.
(5) Require that the dangerous dog or animal wear an orange collar and red tag at all times.All collars
and tags must be obtained from and approved by the animal control department.
(e) Appeal of determination.The owner of a dangerous dog or animal may appeal animal services
determination to the municipal court no later than the 15th calendar day after being notified of the
animal service determination.The municipal court shall conduct a hearing within 15 days,to determine if
the dog or animal is dangerous.At such hearing the municipal court may receive testimony concerning
the incident under investigation, and/or consider the affidavits and/or complaints on file,to determine if
the dog or animal is dangerous. If the dog or animal is found dangerous,the municipal court shall,for
the protection of the public health, safety, and welfare of the community, mandate compliance with
subsection (d), or determine whether the dog or animal should be removed from the corporate town
limits, humanely destroyed by animal services, a veterinarian, or released to an animal rescue
organization.
(f) Procedure when no appeal.
(1) If the owner of the dangerous dog or animal does not comply with subsection (d)(1),(2), or(3), within
30 days of being notified the animal has been found dangerous, nor has appealed pursuant to
subsection (e),the owner shall surrender the animal to the animal control department. If the owner
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does not surrender the animal,then the animal control officer shall obtain from the municipal
court, a warrant, authorizing the animal control department to seize the animal.Thereafter,the
animal control department shall seize the animal, or order its seizure, and provide a secure and
humane place for the impoundment of the animal.
(2) If the owner complies with subsection (d)(1), (2), and (3), before the 11 th day on which the
dangerous dog or animal was seized or was surrendered to the animal control officer,the municipal
court shall order the return of the dangerous dog or animal.
(3) If the owner has not complied with subsection(d)(1)(2), and (3), before the 11th day on which the
dangerous dog or animal was seized or surrendered to the animal control department,the
municipal court shall,for the protection of the public health, safety, and general welfare of the
community, determine whether the animal should be removed from the corporate town limits,
humanely destroyed by the animal control department, a veterinarian, or released to an animal
rescue organization.
(4) The owner of an impounded dangerous dog or animal shall be held responsible for any cost or fee
assessed by the city related to the seizure, impoundment, and destruction of the animal.
(Ord. No. 782, § 2, 4-25-2016)
Sec. 14-85.- Property owners may impound.
Any person finding an animal at large upon his/her property may remove the animal to any animal shelter that will
take possession of the animal. If no shelter is available,the property owner may hold the animal in his/her own
possession, and as soon as possible, notify the animal control officer.The property owner shall provide a description of
the animal and the name of the owner if known.The animal control officer shall take possession of the animal.
(Ord. No. 782, § 2, 4-25-2016)
Sec. 14-86.- Return of animal/notification to owner.
(a) If the name of the owner or custodian of an animal found at large is known or can be obtained with
reasonable dispatch,the animal control officer shall return the animal to the residential address of the
owner. If there is no one present,the animal control officer shall leave written notice of whom the owner
must contact to reclaim the animal.The officer shall then remove the animal to the nearest animal
hospital or shelter that will accept the animal.
(b) The animal control officer will also scan the animal for a microchip and inspect said animal to locate any
tattoo that would assist in the notification and return of the animal to the registered owner.
(Ord. No. 782, § 2, 4-25-2016)
Sec. 14-87.- Impoundment.
(a) In addition to any other remedies provided in this article, an animal control officer or a police officer may
seize, impound and humanely confine to an animal shelter or hospital any of the following animals:
(1) Any dog or cat without valid proof of rabies vaccination;
(2) Any animal at large;
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(3) Any animal constituting a public nuisance or considered a danger to the public;
(4) Any animal that is in violation of any quarantine or confinement order required by the town;
(5) Any unattended animal that is ill, injured or otherwise in need of care;
(6) Any animal that is reasonably believed to have been abused or neglected;
(7) Any animal that is reasonably suspected of having rabies;
(8) Any animal that is charged with being potentially dangerous, or dangerous where any animal
control officer or the town manager determines that there is a threat to public health and safety;
(9) Any animal that a court of competent jurisdiction has ordered impounded or destroyed;
(10) Any animal that is considered unattended or abandoned, as in situations where the owner is
deceased or has been arrested or evicted from his/her regular place of residence.
(b) An animal control officer or police officer may also, or in lieu of impoundment, issue to the owner a
notice of violation which will be filed with the municipal court.
(Ord. No. 782, § 2, 4-25-2016)
Sec. 14-88.- Notice to owner and redemption.
(a) Upon impoundment of an animal,the animal control officer shall immediately attempt to notify the
owner by telephone,visit to residence or certified mail. If the owner is unknown,the animal control
officer shall post written notice for three consecutive days at the Westlake town hall describing the
animal and the time and place of taking.Any notice to the owner shall also include the location of the
shelter or hospital where the animal is confined, hours during which the animal can be reclaimed, and
fees to be charged to the owner. The owner shall also be advised that the failure to claim the animal
within a specified period of time may result in the disposition of the animal.
(b) An owner reclaiming an impounded animal shall pay the fee of the appropriate shelter where his/her
animal has been impounded.The daily rate charged for any subsequent impoundment occurring within
12 months shall be double at the rate which was charged for each day of confinement during the first
impoundment.
(c) Any animal not reclaimed by its owner within ten working days shall become the property of the town
and shall be placed for adoption in a suitable home or euthanized in a humane manner.
(d) Every reasonable effort shall be made by the animal control officer,to include but not limited to, contact
the animal owner by telephone, email, or any other available means of contact in an effort to notify the
owner of an impounded animal.
(Ord. No. 782, § 2, 4-25-2016)
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TOWN OF WESTLAKE
ORDINANCE NO. 897
AN ORDINANCE OF THE TOWN OF WESTLAKE AMENDING CHAPTER 102
ZONING, ARTICLE III, PERMISSIBLE USES. DIVISION 1, GENERALLY, SECTION
102-66; PROVIDING A PENALTY CLAUSE; PROVIDING A CUMULATIVE CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
AUTHORIZING PUBLICATION; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS,the Town of Westlake, Texas is a Type A General Law municipality; and
WHEREAS, Chapter 102 Zoning, Article III, Permissible Uses, Division 1, Generally,
Section 102-66 provides certain regulations for the keeping farm animals and provides for a
Specific Use Permit requirement for the keeping of farm animals and for reductions in the
minimum area requirements for certain grazing animals; and
WHEREAS, the Town of Westlake seeks to balance sensible regulations for farm
animals in the Town through said amendments while minimizing any potential animal related
nuisances; and,
WHEREAS, upon the recommendation of staff to amend Chapter 102 Zoning, Article
III, Permissible Uses, Division 1, Generally, Section 102-66, the Town Council of the Town of
Westlake, Texas, is of the opinion that it is in the best interests of the town and its citizens that
the amendments should be approved and adopted.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That all matters stated in the preamble are found to be true and correct and
are incorporated herein as if copied in their entirety.
SECTION 2: That Chapter 102 Zoning, Article III, Permissible Uses, Division 1,
Generally, Section 102-66 of the Town of Westlake Code of Ordinances, as amended, is hereby
amended in its entirety as follows:
Sec. 102-66. - Farm animals and grazing animals.
(a) Specific use permit. For any residentially zoned property that contains a zoning
classification that allows for lots of less than two acres in size, a SUP is required for farm
animals. This includes chickens and swine, but excludes grazing animals unless a
reduction in the land area required in section 14-40 for grazing farm animals is requested.
Any residentially zoned lot that exceeds two acres in size is hereby exempt from the SUP
requirement. The town shall not grant a SUP for any farm or grazing animal(s) unless
Ordinance 897
Page 1 of 3
the town finds that the presence of such animal(s) will not injure the use and enjoyment
of neighboring properties, including the impact of dust, flies and odor.
(b) General conditions. Notwithstanding the conditions in subsection (a) of this section, any
residentially zoned property that contains a farm animal(s) shall adhere to the following
provisions:
(1) Ground accumulations of manure shall be collected and properly disposed of so as
not to create offensive odors, fly breeding, or in any way pose a health hazard or
nuisance to humans and animal(s);
(2) Farm animals shall be contained in within a fenced area or pens, corrals or similar
enclosures, and shall be of sufficient height and strength to properly retain the
animal(s); and
(3) All enclosures for any farm animal(s) shall be placed a minimum of 25 feet from
the boundary of any adjoining lot or tract which is zoned for residential use, and
shall be screened from view from any adjacent property including all streets,
sidewalks, and/or trails, public or private.
SECTION 3: That this Ordinance shall be cumulative of all other Town Ordinances
and all other provisions of other Ordinances adopted by the Town which are inconsistent with
the terms or provisions of this Ordinance are hereby repealed.
SECTION 4: That any person violating any provision of this Chapter may be issued a
citation and upon conviction thereof, the person shall be deemed guilty of a misdemeanor and
punished as provided in subsection 1-9 of the Code of Ordinance of the Town of Westlake. Each
24-hour period of violation, and each separate act or condition in violation of this Chapter, shall
constitute a separate offense.
SECTION 5: It is hereby declared to be the intention of the Town Council of the Town
of Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance are
severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be
declared legally invalid or unconstitutional by the valid judgment or decree of any court of
competent jurisdiction, such legal invalidity or unconstitutionality shall not affect any of the
remaining phrases, clauses, sentences, paragraphs or sections of this Ordinance since the same
would have been enacted by the Town Council of the Town of Westlake without the
incorporation in this Ordinance of any such legally invalid or unconstitutional, phrase, sentence,
paragraph or section.
SECTION 6: This ordinance shall take effect immediately from and after its passage as
the law in such case provides.
Ordinance 897
Page 2 of 3
PASSED AND APPROVED ON THIS 28t" DAY OF OCTOBER 2019
ATTEST:
Laura Wheat, Mayor
Kelly Edwards, Town Secretary
APPROVED AS TO FORM:
L. Stanton Lowry, Town Attorney
Ordinance 897
Page 3 of 3
Town Council
Item # 6 — Executive
Session
EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087 Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1) for the
following:
- Entrada
- Front 44
b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Cause No. 236-304811-18 - Builder Recover Services, LLC v The Town
of Westlake
c. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: possible litigation regarding House Bill 1152 — Franchise fees
d. Section 551.071(2) Consultation with Attorney — to seek advice of counsel on
matters in which the duty of the Town Attorney under the Texas Disciplinary
Rules of Professional Conduct of the State Bar of Texas clearly conflicts with
Chapter 551 of the Texas Government Code - FM 1938 access for proposed
Southlake development
Town Council
Item # 7 — Reconvene
Council Meeting
Town Council
Item # 8 — Necessary Action
NECESSARY ACTION
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087 Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1) for the
following:
- Entrada
- Front 44
b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Cause No. 236-304811-18 - Builder Recover Services, LLC v The Town
of Westlake
c. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: possible litigation regarding House Bill 1152 — Franchise fees
d. Section 551.071(2) Consultation with Attorney —to seek advice of counsel on
matters in which the duty of the Town Attorney under the Texas Disciplinary
Rules of Professional Conduct of the State Bar of Texas clearly conflicts with
Chapter 551 of the Texas Government Code - FM 1938 access for proposed
Southlake development
Town Council
Item # 9 — Future Agenda
Items
FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under "Future Agenda Item Requests", an agenda item for a future
Council meeting. The Council Member making the request will contact the Town Manager
with the requested item and the Town Manager will list it on the agenda. At the meeting,
the requesting Council Member will explain the item, the need for Council discussion of
the item, the item's relationship to the Council's strategic priorities, and the amount of
estimated staff time necessary to prepare for Council discussion. If the requesting Council
Member receives a second, the Town Manager will place the item on the Council agenda
calendar allowing for adequate time for staff preparation on the agenda item.
None
Town Council
Item # 2 — Adjournment
Regular Session