HomeMy WebLinkAbout10-07-19 BOT Agenda Packet
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WESTLAKE ACADEMY BOARD OF TRUSTEE MEETING AGENDA
1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER
WESTLAKE, TX 76262
OCTOBER 7, 2019
5:00 PM MEETING
Vision Statement
Westlake Academy inspires college bound students to achieve their highest individual potential in a nurturing
environment that fosters the traits found in the IB Learner Profile: Inquirers, Knowledgeable, Thinkers,
Communicators, Principled, Open-Minded, Caring, Risk-takers, Balanced and Reflective
Work Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any
matter whether or not it is posted on the agenda. Any person desiring to make a public
comment must first be recognized by the presiding officer, and sign in at the podium with
their name and address. Individual citizen comments are normally limited to three (3)
minutes; however, time limits can be adjusted by the presiding officer. The presiding
officer may ask the citizen to hold their comment on an agenda item if the item is posted
as a Public Hearing. The Board cannot by law take action nor have any discussion or
deliberations on any presentation made to the Board at this time concerning an item not
listed on the agenda. Any item presented may be noticed on a future agenda for
deliberation or action.
4. RECOGNITION OF THE MERIT SCHOLARS.
5. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
6. REPORTS
Reports are prepared for informational purposes and will be accepted as presented. (there
will no presentations associated with the report items) There will be no separate discussion unless a
Trustee requests that report be removed and considered separately.
a. PYP Strings report – A Two Year Perspective.
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7. DISCUSSION ITEMS
a. Presentation and discussion regarding the Leavers data.
b. Presentation and discussion regarding college readiness data over the last five years.
This report will include discussion concerning PSAT, SAT, and ACT trends at Westlake
Academy and its impact on student college and future readiness.
8. BOARD RECAP / STAFF DIRECTION
Regular Session will begin immediately following the work session
1. CALL TO ORDER
2. ITEMS OF COMMUNITY INTEREST: President and Trustee Reports on Items of
Community Interest pursuant to Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression of thanks, congratulations or
condolences; (2) information about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5) information about community
events; and (6) announcements involving imminent threat to public health and safety.
3. CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting on September 9, 2019.
b. Consider approval of Resolution 19-16, Approving a Distribution of Non-School
Literature Policy.
c. Consider approval of Resolution 19-17, Approving a Student Communications and
Publications policy.
4. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board
meeting. The Board member making the request will contact the Superintendent with the
requested item and the Superintendent will list it on the agenda. At the meeting, the
requesting Board member will explain the item, the need for Board discussion of the item,
the item’s relationship to the Board’s strategic priorities, and the amount of estimated
staff time necessary to prepare for Board discussion. If the requesting Board member
receives a second, the Superintendent will place the item on the Board agenda calendar
allowing for adequate time for staff preparation on the agenda item.
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5. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd.,
Building 7, Suite 7100, Westlake, TX 76262, on October 2, 2019, by 5:00 p.m. under the Open Meetings
Act, Chapter 551 of the Texas Government Code.
_____________________________________
Kelly Edwards, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs or translation
services, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable
accommodations will be made to assist you.
Board of
Trustees
Item # 2 – Pledge of
Allegiance
Texas Pledge:
“Honor the Texas flag;
I pledge allegiance to
the, Texas, one state
under God, one and
indivisible.”
CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any
matter whether or not it is posted on the agenda. Any person desiring to make a public
comment must first be recognized by the presiding officer, and sign in at the podium with
their name and address. Individual citizen comments are normally limited to three (3)
minutes; however, time limits can be adjusted by the presiding officer. The presiding
officer may ask the citizen to hold their comment on an agenda item if the item is posted
as a Public Hearing. The Board cannot by law take action nor have any discussion or
deliberations on any presentation made to the Board at this time concerning an item not
listed on the agenda. Any item presented may be noticed on a future agenda for
deliberation or action.
Board of
Trustees
Item # 3 – Citizen
Comments
4. RECOGNITION OF THE MERIT SCHOLARS.
Board of
Trustees
Item # 4 – No Supporting
Documentation
REVIEW OF CONSENT AGENDA ITEMS
a. Consider approval of the minutes from the meeting on September 9, 2019.
b. Consider approval of Resolution 19-16, Approving a Distribution of Non-
School Literature Policy.
c. Consider approval of Resolution 19-17, Approving a Student
Communications and Publications policy.
Board of
Trustees
Item # 5 – Review of
Consent Agenda Items
REPORTS
Reports are prepared for informational purposes and will be accepted as presented.
(there will no presentations associated with the report items) There will be no separate discussion
unless a Trustee requests that report be removed and considered separately.
a. PYP Strings report – A Two Year Perspective.
Board of
Trustees
Item #6 – Reports
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Report
Westlake Board Meeting
Monday, October 07, 2019
TOPIC: PYP Strings – A Two Year Perspective
STAFF CONTACT: Rod Harding
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Mission: Westlake
Academy is an IB World
School whose mission is to
provide students with an
internationally minded
education of the highest
quality, so they are well-
balanced life-long
learners.
Academic
Operations Primary Years Programme Optimize Student
Potential
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: September 16, 2019 Completion Date: May 20, 2020
Funding Amount: $0 Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The report focuses on the success, changes and ongoing monitoring of the Strings program for the
2018-2019 period and for the 2019-2020 school year.
RECOMMENDATION
Staff recommends ongoing support for the Arts program.
ATTACHMENTS
Report
PYP Strings Report – A Two Year Perspective
Over the last two academic years, we have strived to develop and excellent PYP strings program.
At the beginning of 2018-2019 school year we were fortunate to secure the services of DeCapo
Music, a company who had experienced musicians. DeCapo music provided the stability for the
strings program. The Strings program was taken for one and a half days each week, Tuesdays and
Thursdays, within the Primary schedule and lessons were 30 min duration from September through
May. Classes involved in the program were grades 2 through 5 and lessons were held in a
designated classroom.
Feedback from parents, students and teachers has been positive, the success of the program was
for two main reasons. The first was an option-based strategy to identify students who wanted to
learn to play the violin, creating teaching groups no larger than 12 students with a total of 10
groups. A survey was used in July 2018 to gauge parent/student participation in the program and
asked for an indication of their child’s level of competency (beginner, intermediate and gaining
proficiency) and length of time in learning the violin (at school or after school). The survey
provided an initial gauge of student ability for the first two weeks of the program and this permitted
the instructor to adjust the groups according to small group abilities. The second reason the success
is the person chosen to teach the strings program by the Director of DeCapo music, Mr. Jonathon
Castro. Mr. Hyunseouk ‘Hank’ Chang was that person. Mr. Chang was an experienced musical
conductor and highly qualified in the violin. Mr. Chang endeared himself to teachers and parents
and had the personality that created a culture of belonging within the WA community. Mr. Chang
built a trusting, personal and purposeful approach with his students and everyone he came in
contact with in the school. Students were eager and happy to learn due to his patience and belief
that all students had the creativity to learn the violin. Strings students performed well at the Spring
concerts under the direction of Mr. Chang. 2018-2019 was a very successful year for strings.
In early August 2019 a strings survey was again sent to all PYP parents from grades 2 though 5 to
gauge student proficiency levels. Prior to this Mr. Chang had requested groups be kept at a
maximum of 8. This was achieved across the grade 2-5 classes and the total number of groups
was 16 with 89 students participating. DeCapo Music was our preferred vendor and Mr. Chang
was to return as our string’s teacher. In the first week of the program I was informed by Mr.
Jonathon Castro that Mr. Chang would not be working with DeCapo Music due to contractual
issues. Mr. Castro also informed me that he was obligated to make a commitment to the program
and informed me that he would teach strings for the 2019-2020 school year. Mr. Castro is an
accomplished musician and students at this stage are happy and confident learning the violin.
Parents have been informed of the change of teacher for 2019-2020 and I have received no
feedback from my letter to parents. I will continue to support the strings program in the following
ways:
• Continue to monitor the size of the groups and any changes in regard roster changes.
• Visit classes to get feedback from the string’s teacher regarding student’s attitudes and
abilities in learning the violin.
• Continue to strengthen performances within the school day and at assemblies, and by
looking at community venues in which to promote the strings program at WA.
• Monitor after school ensembles.
Rod Harding
PYP Principal
DISCUSSION ITEMS
a. Presentation and discussion regarding the Leavers data.
b. Presentation and discussion regarding college readiness data over the last five
years. This report will include discussion concerning PSAT, SAT, and ACT
trends at Westlake Academy and its impact on student college and future
readiness.
Board of
Trustees
Item # 7 – Discussion
Items
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estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, October 07, 2019
TOPIC: Presentation and discussion regarding the Leavers data
STAFF CONTACT: Dr. Mechelle Bryson, Executive Director of Westlake Academy
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Mission: Westlake
Academy is an IB World
School whose mission is to
provide students with an
internationally minded
education of the highest
quality, so they are well-
balanced life-long
learners.
Citizen, Student &
Stakeholder PYP / MYP / DP
Improve the
Efficiences of
Operational Systems
Time Line - Start Date: October 7, 2019 Completion Date: N/A
Funding Amount: N/A Status: N/A Source - N/A
Contract: No Forms: N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The purpose of this presentation is to disaggregate the leaver code data from the 2018-2019 school
year to the 2019-2020 school year. It is important to note that public schools must document the
withdrawal of students and maintain on file the appropriate paperwork associated with student
withdrawals. Documentation is required for all leaver reason codes.
This presentation is designed to provide a greater understanding of the rational for student
withdrawals and communicate trends in withdrawal data.
RECOMMENDATION
Review data and provide direction
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ATTACHMENTS
A presentation will be provided at the meeting.
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estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, October 07, 2019
TOPIC: Presentation and discussion regarding college readiness data over the last
five years. This report will include discussion concerning PSAT, SAT, and
ACT trends at Westlake Academy and its impact on student college and
future readiness.
STAFF CONTACT: Stacy Stoyanoff, DP Principal
Carl Tippen, College Counselor
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Academic Excellence Academic
Operations MYP / DP
Increase the Future
Readiness of All
Students
Time Line - Start Date: September 1, 2018 Completion Date: August 31, 2019
Funding Amount: $0.00 Status: Choose an Item Source - N/A
Contract: No Forms: N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
This discussion is at the Board of Trustees request and is informative only. The college readiness
data discussed is collected annually from College Board (PSAT and SAT) and American College
Testing (ACT). The subsequent trends will be determined over the last five years of Westlake
Academy student performance. These trends will be discussed in the context of overall student
performance in the state of Texas and also across the nation. Westlake Academy student college
readiness will also be compared to local public and private secondary schools. The subsequent
performance trends will be discussed in the context of the current literature concerning the use of
college and future readiness metrics.
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RECOMMENDATION
N/A
ATTACHMENTS
A presentation will be provided at the meeting.
BOARD RECAP / STAFF DIRECTION
Board of
Trustees
Item #8 – Board Recap /
Staff Direction
ITEMS OF COMMUNITY INTEREST: President and
Trustee Reports on Items of Community Interest pursuant to
Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression
of thanks, congratulations or condolences; (2) information
about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5)
information about community events; and (6)
announcements involving imminent threat to public health
and safety.
Danish & Dialogue w/ Academy Leaders
Thursday, October 3, 2019; 8:00 – 9:00 am
WA Campus – Sam & Margaret Lee Fieldhouse Classroom
-This month’s topic: WA Philosophy on Technology; Questions? Contact Dr. Mechelle Bryson
Coffee & Conversation with Council Member/Trustee and/or Town Manager
Monday, October 7, 2019; 8:00 – 9:30 am
NOTE NEW LOCATION: Westlake Fire-EMS Station No. 1, 2000 Dove Road (NW corner of Dove & Davis Blvd.)
- All are welcome & encouraged to join Mayor Laura Wheat at our new Westlake Fire-EMS Station No. 1 for our first
Coffee & Conversation at this location. We are so grateful to the Marriott for providing complimentary coffee & tea
at all previous Coffees over the years but we just couldn’t resist moving these Monday’s with the Mayor to showcase
our beautiful station for residents, WA parents, and our business partners!
Board of Trustees Work Session/Meeting
Monday, October 7, 2019*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - Council Chambers
Westlake/Keller Animal Services Dept. presents Living with Wild Neighbors
Tuesday, October 8, 2019; 6:00 pm
Westlake Fire-EMS Station No. 1 – 2000 Dove Road (NW corner of Dove & Davis Blvd)
-Residents, are you having trouble with a few wild neighbors – like skunks, possums, snakes, coyotes, or any of
their friends? Then make plans to join us and our Animal Control Services team as they present information and
tips to help alleviate problems with our area wildlife. Town staff will be on hand to offer free pet registrations too,
so please bring proof of rabies vaccinations if you have not registered your pets this year. Refreshments will be
provided prior to the program. Be sure to check your email (junk/spam folders too, please) for your Westlake Wire
informational flyer & on Social Media too. Questions? Contact Ginger Awtry via email or call 817-490-5719.
Public Art Competition Advisory Committee Meeting
Monday, October 14, 2019; 11:00 am*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - Council Chambers
Planning & Zoning Work Session/Meeting
Monday, October 14, 2019*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - Council Chambers
Westlake Academy Open Tour for Secondary Grades 6-12
Thursday, October 17, 2019; 3:45 – 4:45 pm
WA Main Entrance/Office – PYP Commons Area
-All tours will begin in the Main Primary Years Building Commons Area at 4:00 p.m. Please arrive no earlier than
3:45 p.m. to allow for school dismissal to be completed. Pre-registration is not necessary. Children are always
welcome to attend yet must be supervised by parents while touring the campus. Thank you!
Westlake Academy Homecoming & Games under the lights!
Friday, October 18, 2019; Begins at 5:00 pm with a Powder Puff game, followed by the Varsity game at 7:30 pm
WA Campus-Athletic Field; Join us for the Pep Rally in the WA Gym at 2:30 pm!
-Visit WestlakeAcademy.org for more details or contact Coach Alan Burt
9th Annual Westlake Classic Car Show; Benefiting the Westlake Historical Preservation Society
Saturday, October 19, 2019; 11:00 am – 4:00 pm (Awards presentation begins at 3 pm)
2902 School Road; East parking lot of Larry North Fitness/Solana Club
-This car show always seems to please the crowds with fans of all ages, gorgeous fall weather and beautiful works
of art on wheels with original or restored to near original classic automobiles, trucks & pickups from 1900 to 1959 –
Board of
Trustees
Item # 2 – Items of
Community Interest
all considered the Golden Era of the Automobile! Brought back again for the smaller fans will be the Pine Car Derby,
fun to watch as well as participate, inside Larry North Gym at 1:00 pm. Additionally, the Westlake firefighters and
fire truck will be on hand for the children to explore along with a NEW Kid’s Road Safety Course with ride-on cars.
Questions? Contact Jarrod Greenwood via email or at 817-490-5717. Want to register a car? Visit
WestlakeClassicCarShow.com. We sure hope to see you there!
12th Annual Monster Mash (Open to all families in Westlake-great fun for all ages)
Hosted by Westlake Academy’s House of Commons (HOC; a PTO organization)
Saturday, October 26, 2019; 4:30 pm – 9:30 pm
WA Campus; This family friendly festival features a Trunk-or-Treat (ends at 6 pm), a Cupcake Walk, carnival-style
Boo Games, food from Meat U Anywhere BBQ, and a haunted house created by the senior class. Don’t miss out on
the largest (and spookiest!) gathering of the Westlake Academy community! The House of Commons hosts Monster
Mash and all proceeds support programs for Westlake Academy students and teachers! Visit WA-
HOC.org/monstermash/ for pre-sales (ends 10/21) for wrist-bands, food, & reserved parking.
Town Council Work Session/Meeting
Monday, October 28, 2019*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - Council Chambers
*For meeting agendas and details on WA calendar events or Municipal calendar events, please visit the Westlake
Academy website or the Town of Westlake website for further assistance.
CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting on September 9, 2019.
b. Consider approval of Resolution 19-16, Approving a Distribution of Non-School
Literature Policy.
c. Consider approval of Resolution 19-17, Approving a Student Communications and
Publications policy.
Board of
Trustees
Item # 3 – Consent
Agenda
BOT Minutes 09/09/19
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WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
September 9, 2019
PRESENT: President Laura Wheat, Trustees: Greg Goble, Carol Langdon, and Rick
Rennhack.
ABSENT: Alesa Belvedere and Michael Barrett
OTHERS PRESENT: Superintendent Amanda DeGan, Board Secretary Kelly Edwards,
Dr. Mechelle Bryson, PYP Principal Rod Harding, PYP Assistant
Principal Beckie Paquin, Secondary Principal Stacy Stoyanoff,
Secondary Assistant Principal Jennifer Furnish, Deputy Town
Manager Noah Simon, Assistant Town Manager Jarrod
Greenwood, Finance Director Debbie Piper, Accounting Clerk
Marlene Rutledge, Director of Communications Ginger Awtry,
Director of Information Technology Jason Power, Director of
Human Resources and Administrative Services Todd Wood,
Director of Facilities & Public Works Troy Meyer, Court
Administrator Jeanie Roumell, Fire Chief Richard Whitten, and
WA Foundation Executive Director Dr. Shelly Myers.
Work Session
1. CALL TO ORDER
President Wheat called the work session to order at 5:15 p.m.
President Wheat led the Pledge of Allegiance to the United States and Texas flags.
2. CITIZEN COMMENTS
No one addressed the Board.
BOT Minutes 09/09/19
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3. RECOGNITION THE AP (ADVANCE PLACEMENT) SCHOLARS.
Dr. Owen provided an overview of the requirements for the Scholars.
AP Scholars – Sarah Arencibia; Kai Beenman; Gwyneth Broadfield; Cooper Cawthra;
Andrew Coan; Lauren Cortinas; Alexandra Floreano; Gavin Groce; Erin Guy; Cassandra
Hartmann; Ashley Helms; Nicole Helms; Griffin Hunt; Nathan Lindberg; Hallie Lofrisco;
Thomas Lofrisco; Jake McCune; Melanie McKeon; Maria Mohan; Emma Ormond; Bianca
Romero; Anna Sheridan; Blake Stoltenberg; Ananya Venkataramaiah; Griffin Whitemore;
and Reese Ziegler.
AP Scholars with Distinction – Miley Chamberlin; Anna Cowan; Nicholas Cox; William Cox;
Caila Foley; Preston Griffin; Liana Hampton; Kevin Hofffman; Ashaya Kc; Marley Kendall;
George Lofrisco, Clayton Manchac; Justina Mikhail; Grace Parkey; Nishta Patel; Axel
Ramone; Kaito Robson; and Daniel Spicer.
AP Scholar with Honors – Kristina Hoffman; Ana Ichazo; Austin Kozman; Lauren Rosta;
and Isabella White.
President Wheat recessed the meeting at 5:28 p.m. to convene the Town Council
Meeting.
President Wheat reconvened the Trustee meeting at 5:56 p.m. moving back to item 2 of
the agenda.
4. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
No additional discussion.
5. REPORTS
a. Back to School report.
b. International Mindedness report.
Discussion ensued regarding the reports to go back to a traditional start of school,
school culture, and the experiences of the welcome messages in different languages
at the start of school.
President Wheat moved to item 6b of the agenda.
6. DISCUSSION ITEMS
a. Presentation and discussion regarding the International Student Leadership
Symposium (ISLS) 2019.
BOT Minutes 09/09/19
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Mr. Burt and Ms. Firsching provided an overview of the symposium.
The following students provided an overview of their experiences in South Africa: Lily
Hansen, Jackie Dietrich, McKenna Barton, Avocet Odom, Ananya Venkataramaiah,
and Gentry Luckett.
Discussion ensued regarding the impacts should Rhinos become extinct and open
dialogue with their peers.
President Wheat recessed the Trustee meeting at 6:27 p.m. to reconvene the Town
Council meeting.
President Wheat reconvened the meeting at 7:08 p.m. with item 4 of the agenda.
b. Presentation and discussion regarding of 2019-2020 School Census Data.
Dr. Bryson and Mrs. Gardener provided a presentation and overview of the census.
Discussion ensued regarding enrollment percentages by ISD and grade, the total
number of students enrolled verses budgeted, retention discussions with families,
student counselors on staff, the enrollment lottery and sibling wait list.
c. Presentation and discussion regarding the Mission, Vision, and Values.
President Wheat asked for this item be moved to the October meeting.
7. BOARD RECAP / STAFF DIRECTION
- Review the culture, how it defined and how it is shared with students and the
community.
- Survey questions to include a ranking of reasons parents chose the Academy and list
of values.
- Include any trends on the Leavers’ Report by lottery and non-lottery enrollment.
Regular Session will begin immediately following the work session
1. CALL TO ORDER
President Wheat called the regular session to order at 7:52 p.m.
BOT Minutes 09/09/19
Page 4 of 4
2. ITEMS OF COMMUNITY INTEREST
Ms. Awtry provided an overview of the upcoming events.
3. CONSENT AGENDA
a. Consider approval of the minutes from the meeting on August 5 2019.
b. Consider approval of Resolution 19-15, Amending he Student Athletic/Extra-
Curricular Program Eligibility policy.
MOTION: Trustee Rennhack made a motion to approve the consent
agenda. Trustee Goble seconded the motion. The motion
carried by a vote of 3-0.
4. FUTURE AGENDA ITEMS
No future agenda items.
5. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a motion to
adjourn the meeting.
MOTION: Trustee Rennhack made a motion to adjourn the meeting.
Trustee Langdon seconded the motion. The motion carried by a
vote of 3-0.
President Wheat adjourned the regular session at 7:56 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON OCTOBER 7, 2019.
ATTEST:
____________________________
Laura Wheat, President
_____________________________
Kelly Edwards, Board Secretary
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estlake Academy Board of Trustees
TYPE OF ACTION
Regular Meeting - Consent
Westlake Board Meeting
Monday, October 07, 2019
TOPIC: Consider Approval of a Resolution Approving a Distribution of Non-School
Literature policy.
STAFF CONTACT: Dr. Mechelle Bryson, Executive Director of Westlake Academy
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Mission: Westlake
Academy is an IB World
School whose mission is to
provide students with an
internationally minded
education of the highest
quality, so they are well-
balanced life-long
learners.
Citizen, Student &
Stakeholder PYP / MYP / DP
Improve the
Efficiences of
Operational Systems
Time Line - Start Date: October 7, 2019 Completion Date: N/A
Funding Amount: N/A Status: N/A Source - N/A
Contract: No Forms: N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Since the Westlake Academy is a closed campus. There are specific federal and state laws to
which the Academy must adhere. The purpose of the Westlake Academy Distribution of Non-
School Literature policy is to inform the Westlake Academy community and others about their
rights and responsibilities pertaining to the distribution of literature from outside the school, in
compliance with applicable federal and state law.
RECOMMENDATION
Approval of the resolution and approval of the policy
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ATTACHMENTS
Resolution
WA Resolution 19-16
Page 1 of 4
WESTLAKE ACADEMY
RESOLUTION 19-16
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
ESTABILISHING A NEW BOARD POLICY REGARDING THE DISTRIBUTION OF
NON-SCHOOL LITERATURE POLICY.
WHEREAS, Westlake Academy acknowledges that the establishment of guidelines for
determining the distribution of non-school literature is vital to the execution of the vision and
mission of the Academy; and
WHEREAS, Westlake Academy also acknowledges that the purpose of the Westlake
Academy Distribution of Non-School Literature policy is to inform the Westlake Academy
community and others about their rights and responsibilities pertaining to the distribution of
literature from outside the school, in compliance with applicable federal and state law; and
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: If any portion of this resolution shall, for any reason, be declared invalid by
any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof
and the Council hereby determines that it would have adopted this Resolution without the invalid
provision.
WA Resolution 19-16
Page 2 of 4
SECTION 3: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 7th DAY OF OCTOBER, 2019.
___________________________________
ATTEST: Laura Wheat, President
APPROVED AS TO FORM:
________________________________
Kelly Edwards, Board Secretary
________________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
WA Resolution 19-16
Page 3 of 4
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 3.16:
Date Board Adopted: October 7, 2019
Date Board Amended:
Effective Date: October 7, 2019
Policy Category: Parent, Student and Faculty Relations and Expectations
Policy Name: Distribution of Non-School Literature
Policy Goal: The purpose of the Westlake Academy Distribution of Non-School Literature policy
is to inform the Westlake Academy community and others about their rights and responsibilities
pertaining to the distribution of literature from outside the school, in compliance with applicable
federal and state law.
Policy Description: The Executive Director shall be responsible for the development and
enforcement of procedures related to the distribution of non-school literature on campus or at
Westlake Academy events.
Distribution of Non-School Literature
The distribution of any materials not sponsored by Westlake Academy or by a Westlake Academy
affiliate organization, regardless of the format of the materials, shall only be allowed in accordance
with this policy.
Westlake Academy shall not be responsible for, nor shall it endorse, the contents of any non-school
literature distributed on school premises or at Academy events.
For purposes of this policy, “distribution” means the circulation of more than ten copies of material
from a source other than Westlake Academy. Materials distributed under the supervision of
instructional personnel as a part of instruction or other authorized classroom activities shall not be
considered non-school literature and shall not be governed by this policy.
Limitations of Content
Westlake Academy limits the distribution of non-school literature to materials related to the
activities of Westlake Academy Affiliate Groups or materials related to opportunities or activities
for students that supplement the Academy’s educational program. Non-school literature shall not
be distributed on Westlake Academy property if:
1. The materials are obscene, vulgar, or otherwise inappropriate for the age and maturity of
the audience.
2. The materials endorse actions endangering the health or safety of students.
3. The materials promote illegal use of drugs, alcohol, or other controlled substances.
WA Resolution 19-16
Page 4 of 4
4. The distribution of such materials would violate the intellectual property rights, privacy
rights, or other rights of another person.
5. The materials contain defamatory statements about public figures or others.
6. The materials advocate imminent lawless or disruptive action and are likely to incite or
produce such action.
7. The materials are hate literature or similar publications that scurrilously attack ethnic,
religious, or racial groups or contain content aimed at creating hostility and violence, and
the materials would materially and substantially interfere with school activities or the
rights of others.
8. There is reasonable cause to believe that distribution of the non-school literature would
result in material and substantial interference with school activities or the rights of others.
Prior Review
Prior to distribution on the premises of Westlake Academy, any person intending to distribute non-
school literature under this policy shall submit the material to the appropriate Academy principal
or the principal’s designee for prior review. All submissions must include the name of the person
or organization requesting the opportunity to distribute material. The principal will approve or
reject the distribution of non-school materials within two school days of the date the materials are
submitted using the standards identified in this policy.
Prior review shall not be required for distribution of non-school literature only in the following
circumstances:
1. Distribution of materials to other attendees during a meeting of a non-curriculum-related
student group authorized to meet at school during non-instructional time.
2. Distribution of non-school materials in circumstances for which exceptions to prior review
are authorized by published Academy procedures, other Board Policy, or as may be
required by law.
Even when prior review is not required, all other provisions of this policy shall apply.
Time, Place, and Manner Restrictions
Westlake Academy principals shall be responsible for developing appropriate procedures to
identify reasonable guidelines on the times, locations, and means by which non-school literature
that is appropriate for distribution, as provided in this policy, may be made available or distributed
on the premises of Westlake Academy.
Complaints
Complaints regarding the enforcement of this policy or any other decisions by Academy
administrators or staff related to the distribution of non-school literature may be presented to the
appropriate campus administrator using the procedures in Westlake Academy Board Policy 3.05:
Complaint Policy.
Page 1 of 2
estlake Academy Board of Trustees
TYPE OF ACTION
Regular Meeting - Consent
Westlake Board Meeting
Monday, October 07, 2019
TOPIC: Consider Approval of a Resolution Approving a Student Communications
and Publications policy.
STAFF CONTACT: Dr. Mechelle Bryson, Executive Director of Westlake Academy
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Mission: Westlake
Academy is an IB World
School whose mission is to
provide students with an
internationally minded
education of the highest
quality, so they are well-
balanced life-long
learners.
Citizen, Student &
Stakeholder PYP / MYP / DP
Improve the
Efficiences of
Operational Systems
Time Line - Start Date: October 7, 2019 Completion Date: N/A
Funding Amount: N/A Status: N/A Source - N/A
Contract: No Forms: N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Westlake Academy strives to empower students to think creatively and to find innovative
solutions to issues that are facing our community, state, nation and the globe. In doing so, the
Academy provides a plethora of opportunities for students to express their opinions on the
greater communities in which our students interact. The Academy’s student publications are an
avenue of self-express as well as a forum for students to offer solutions to the issues of concern.
The purpose of crafting this policy is to protect students’ rights to free speech in the production
of official school publications and activities while at the same time balancing the Academy’s role
in supervising student publications within the operation of public schools.
Page 2 of 2
RECOMMENDATION
Approval of the resolution and approval of the policy
ATTACHMENTS
Resolution
WA Resolution 19-17
Page 1 of 4
WESTLAKE ACADEMY
RESOLUTION 19-17
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
ESTABILISHING A NEW BOARD POLICY REGARDING STUDENT
COMMUNICATONS AND PUBLICATIONS.
WHEREAS, Westlake Academy acknowledges that the establishment of guidelines for
monitoring and supporting student communications and publications is vital to student life; and
WHEREAS, Westlake Academy also acknowledges that the purpose of the Westlake
Academy Student Communications and Publications policy is to inform students of their rights
and responsibilities pertaining to communication through school publications, in compliance with
applicable federal and state law; and
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: If any portion of this resolution shall, for any reason, be declared invalid by
any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof
and the Council hereby determines that it would have adopted this Resolution without the invalid
provision.
WA Resolution 19-17
Page 2 of 4
SECTION 3: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 7th DAY OF OCTOBER, 2019.
___________________________________
ATTEST: Laura Wheat, President
APPROVED AS TO FORM:
________________________________
Kelly Edwards, Board Secretary
________________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
WA Resolution 19-17
Page 3 of 4
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 3.17:
Date Board Adopted: October 7, 2019
Date Board Amended:
Effective Date: October 7, 2019
Policy Category: Parent, Student and Faculty Relations and Expectations
Policy Name: Student Communications and Publications
Policy Goal: The purpose of the Westlake Academy Student Communications and Publications
policy is to inform students of their rights and responsibilities pertaining to communication through
school publications, in compliance with applicable federal and state law.
Policy Description: All publications edited, printed, or distributed in the name of or on behalf of
Westlake Academy shall be under the control and supervision of Academy administrators and the
Westlake Academy Board of Trustees. All school-sponsored publications shall be part of the
instructional program, under the supervision of a faculty sponsor, and shall be reviewed and edited
to ensure the content is consistent with the ideals of the IB Student Learner Profile and other
expectations of Westlake Academy. The Executive Director shall be responsible for oversight of
all procedures related to the development, publication and distribution of school-sponsored
publications, subject to the Superintendent’s approval.
Advertising in Student Publications
Advertising in school publications may be accepted from bona fide businesses, subject to the
approval of Academy employees exercising editorial supervision over the publications.
Advertising deemed inappropriate for student readers or that advertises products presenting a
health hazard, including but not limited to alcohol or tobacco products, shall not be accepted.
Student Publication Content
Generally, the content for student publications should be initiated and developed by Westlake
Academy students. We stlake Academy administrators shall exercise editorial control over the
content of school-sponsored publications so long as their actions are reasonably related to
legitimate pedagogical concerns and otherwise consistent with applicable law.
In accordance with applicable legal standards, Westlake Academy publications shall not include
content that:
1. Would substantially interfere with student instruction or other school activities;
2. Impinges on the rights of other students;
3. Is vulgar or profane;
WA Resolution 19-17
Page 4 of 4
4. Might reasonably be perceived to advocate drug or alcohol use, irresponsible
sex, or conduct otherwise inconsistent with the shared values of a civilized
social order;
5. Is inappropriate for the level of maturity of the readers;
6. Does not meet the standards of the educators who supervise the production of
the publication; or
7. Associates the school with any position other than neutrality on matters of
political controversy.
Complaints
Complaints regarding the enforcement of this policy or any other decisions by Academy
administrators or staff related to the development, publication or distribution of school-sponsored
publications may be presented to the appropriate campus administrator using the procedures in
Westlake Academy Board Policy 3.05: Complaint Policy.
FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board
meeting. The Board member making the request will contact the Superintendent with the
requested item and the Superintendent will list it on the agenda. At the meeting, the
requesting Board member will explain the item, the need for Board discussion of the item,
the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member receives
a second, the Superintendent will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
- NONE
Board of
Trustees
Item # 4 – Future Agenda
Items
Board of
Trustees
Item # 5 – Adjournment
Regular Session