HomeMy WebLinkAboutRes 09-14 Authorizing Premier Communication to Perform Low Voltage Data CablingTOWN OF WESTLAKE
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AUTHORIZING THE APPROVAL OF PREMIER COMMUNICATIONS, LP T I
PROFORM THE LOW VOLTAGE DATA CABLING FOR THE PHASE I ARTS AN -1
SCIENCES CENTER.
WHEREAS. the Town of Westlake is working to become leaders in premier educational
facilities and programs.- and
WHEREAS, Westlake desires to produce well educated future leaders and thinkers; and
WHEREAS, Westlake desires to be business partners with Westlake Academy. and
WHEREAS, the Town Council finds that the contract from Premier Communications,
LP to provide low voltage data cabling services of the Performing Arts and Science Center
benefits the public and is in the best interest of the public, citizens of Westlake, Westlake
Academy students and their parents;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THJ
TOWN OF WESTLAKE, TEXAS:
SECTION 1. All matters stated in the Recitals above are found to be true and correct and
are incorporated herein by reference as if copied in their entirety.
SECTION 2. The To Council of the Town of Westlake hereby approves the agreement
with Premier Communication (Exhibit 'A'), authorizes Town staff to approve contractor, as it relate to
the Arts & Sciences Center construction of Phase I at the Civic Campus.
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Kim Sutter, TRIC, Town Secretary
Laura Wheat, Mayor
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Thomas E BrTtManager
A minority owned company dedicated
to quality, reliability and professionalism.
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1 . This bid is based on the documents, emails and verbal instructions given by the City of Westlake
personal. (No response to RFI sent)
2. Due to the unclear nature of the bid documents provided by the City of Westlake, Premier
Communications LP will submit this proposal for our bid. Only items listed or included in this
document are to be part of PCLP's proposal. Any additional work requested outside of this
document will require a change order.
3. Install fifty-six (56) single locations, each with one (1) General category 6 plenum rated cable,
terminated at the station side with one (1) Panduit category 6 data jack, mounted in a 2 port
faceplate.
4. Install one (1) Panduit 2 post relay rack and secure to the telecom backboard with one (1) 12"
ladder tray kit. (For cable and rack support)
5. Install two (2) Panduit vertical wire managers with front and rear doors.
6. Install two (2) Panduit FR F1 fiber enclosures, one each in the existing IVIDF and the new IDF.
7. Install three (3) Panduit horizontal wire managers.
8. Terminate the closet side of the station cable on two (2) Panduit 48 port modular patch panels.
9. Install three (3) Panduit 12 strand single mode, plenum rated, indoor/outdoor, armored fiber optic
cables between the existing MDF (PHYS Ed building) and the new IDF. (Documentation states
1000' per, billing for fiber will be based on total footage installed)
P.O. Box 166666 - Irving, Texas 75016 - 6666 - (972) 999-2290 - Fax (972) 399-0519
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12. All of the Cisco hardware, software and after sale / installation support (Outside of the initial
installation process) to be provided by others.
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listed in the RFP documents.
14. Install fifteen (15) Valcom V1 020C speakers, each with the V9916M metal bridge support.
15. Install one (1) Valcom V1094 pre amp in the IDF
16. Install one (1) Valcom VIP800 IP device, with power supply, in the IDF.
17. Install category 3 plenum cable for the single zone paging in a series configuration.
18. Provide and install one (1) 110 kit for paging termination.
P.O. Box 166666 - Irving, Texas 75016 - 6666 - (972) 999-2290 - Fax (972) 399-0519
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20. References will be provided upon request.
21. Payment and performance bonds can be provided for at additional cost. (3%)
22. This project carries a Two Year Warranty on all labor, non active equipment and material
provided by Premier Communications, P.
23. Test, label and document each cable installed. Documentation will include both marked prints
depicting the outlet locations and a copy of the test results.
* Pricing is based on an 8 hour workday, 8- OOAM to 5:00 PM, Monday through Friday and
standard work environment
0 ff required. customer will provide all installation personal with access badges, keys and or
escorts in order to perform the work in a timely manner.
0 Customer will have a designated Project Manager to answer anylall questions that might
arise during the project completion.
0 Customer will provide an area for storage of materials and telephone access.
0 Return trips for operational verification of other vendors equipment, will be billable at
standard rates should there be no fault found with cabling installation.
0 $40. 00 per hour structured cabling, normal business hours.
0 $95. 00 per hour, technology, normal business hours.
0 Per trip charge of $25.00, 12 months after project completion.
0 This proposal is based on continuous work in all sections or segments of the project, to
begin on a predetermined start and end date, as agreed upon with customer.
P.O. Box 166666 - Irving, Texas 75016 - 6666 - (972) 999-2290 - Fax (972) 399-0519
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Westlake Arts and Science Center Bid
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P.O. Box 166666 - Irving, Texas 75016 - 6666 - (972) 999-2290 - Fax (972) 399-0519
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INSTALLATION & MATERIALS DESCRIPTION QTY MIDWIFTAX111=1
Install, Programmia, and ��dmin Training����— 1
Total Bid tt ave.
kLLATION & MATERIALS DESCRIPTION
QTY
Category 3 Voice Cable Plenum
Valcom V- 1 020C Speaker
15,
Valcom Pre Amp V-1 094
Valcom P/S VP -1 124
1
Valcom lit IP Device
1-
Valcom VIP800 Power Supply VIP 324
Valcom Metal Ceiling Bridge •#9 #t
15
110 Kit w/C4
1
$27.06
Miscellaneous Materials
15
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Cable Supports (J -Hooks. Hanger Wire, Etc.)
60
$201.00
Material Total Bid
Labor Total Bid
1
Total Bid
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P.O. Box 166666 - Irving, Texas 75016 - 6666 - (972) 999-2290 - Fax (972) 399-0519
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Date: March 20, 2009
Customer: Town of Westlake
3 Village Circle, Suite 202
Westlake, Tx, 76262
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Material Total Bid 1 11 W. 6TAWK,
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Labor Total Bid
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Cisco Install.. Programming and Administrative Tra*,n'-9g
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Talcom P ng 1020C Speakers
Material Total Bi 1,729.89
Labor Total Bi E
j. 1 _40.00
Total Bid $2,869.89_
Payment and Performance Bond at 3% of Total if Required
(Not Included in the Total)
Terms: Balance due 30 days from invoice date.
Does not include freight or taxes
Pricing is valid for 15 days.
I'remier Communications, LP
0. Box 166666
rving, Texas 75016-6666
Gabe Garz
Town of Westlake
3 Village Circle, Suite 202
Westlake, Tx, 76262
By:
P.O. Box 166666 - Irving, Texas 75016 - 6666 * (972) 999-2290 - Fax (972) 399-0519
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-PRENfIER
P.O. Box 166666 - Irving, Texas 75016 - 6666 - (972) 999-2290 - Fax (972) 399-0519
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P.O. Box 166666 - Irving, Texas 75016 - 6666 - (972) 999-2290 - Fax (972) 399-0519
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WAR "141 U4 PRODUCER (972) 625-9777 FAX: (972) 625-9778
1STAR Insurance Services of Texas 111 4-
# ' � • _ #. •
4805 S. Colony Blvd.
The Colony TX 75056
INSURED
Premier Communications, LP
P. O. Box 166666
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INSURER B. Travelers Indemnity Co 25658
INSURER Travelers Indemnity Co of 25682
INSURER D'. Southern Van and
INSURER E
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY
REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,
THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.
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TYPE OF INSURANCE POLICY NUMBER
POLICY EFFECTIVE
DATE MMIDDIYY
POLY EXPIRATION
DAICTE MMIDDIY
LIMITS
GENERAL LIABILITY
X COMMERCIAL GENERAL LIABILITY
CLAIMSMADE 1KOCCURI660-192IM932-TIL-O9
I
2/11/2009
2/11/201$
EACH OCCURRENCE
$ 1,000,000
DAMAGE TO RENTED
PREMISES Ea a:.currence
MED EXP An .oneperson)
$ 50,000
$ 5,000
PERSONAL R ADV INJURY
_
$ 1,000,000
i
GENERAL AGGREGATE
$ 2,000,000
PRODUCTS - COMP/OP AGG
$ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: `
PRO -
7X I JECT E LOC
3
AUTOMOBILE
XANY
LIABILITY f
AUT.? �
COMBINED SINGLE LIMIT
(Ea accident}
$ 1,000,000
ALL OWNED AUTOS �BA-1925M707-09—SEL
SCHEDULED AUTOS
2/11/2009
2/11/2010
BODILY INJURY
{Per person}
$
X
X
HIRED ALTOS
NON -OWNED AUTOS
I �
BODILY INJURY
{Per accident}
$
PROPERTY DAMAGE
{Per accident}
$
6
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT
$
I
33
I ANY AUTO i
OTHER THAN EA ACC
$
$
$ 2,000,000
hEXCESSIUMBRELLA LIABILITY
OCCUR El CLAIMS MADE
AUTO ONLY: AGG
EACH OCCURRENCE
AGGREGATE
$ 2,000,000
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DEDUCTIBLE € ISFCUPS952Y177TCTO9
2/11/2009
2111/2010
$
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$
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WORKERS COMPENSATION AND
EMPLOYERSLIABILITY
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$ 1,000,000
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AN PROPRIE i ORfPARTNERrEXECUTIVE
OFFfCERtMEMB REX+CLUDED? TSVO003733-01
If yes, descrioe under
12/26/2008
12/26/2009
E.L DISEASE- EA EMPLOYEE
$ _ 1,000,000
E.L. DISEASE -POLICY LIMIT
$ 1 , 000 , 000
SPECIAL PROVISIONS below
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OTHER
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Ref. Westlake Project When required by written contract the Certificate Holder is added as Additional Insured on
General Liability and Auto policies.
(817)430-1812 tmeyer@westlake-tx.org
Town of Westlake
Attn: Tony Meyer
3 Village Circle
Suite 202
Westlake, TX 76262
ACORD 25 (2001€08)
INS025 {otos} Goa
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL
10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT
FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE
INSURER, ITS AGENTS OR REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
Steven Thomas/JEN
O ACORD CORPORATION 1988
Page 1 of 2
The work to be done as covered by these contracts and specifications consists of the furnishing of
all labor, materials, equipment, and incidentals for the Arts & Sciences Center which include
installing of all low voltage wiring, equipment, software and hardware for, PA system, data/phone
and system server equipment for the three classrooms, open space, six offices, control room,
conference room, restroom, teacher work room and supplies rooms.
•
Contractor begins • March 24 th
Project completed by July 31st
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In case of difference between the written words and any figure in a proposal, the amount stated
writing will be considered as the bid. The contract method will be unit pricing based on actu
quantities of • installed. -1
In case of lack of clearness of a proposal, the owner will adopt the most advantageous constructi
thereof or reject the bid. I
F I' 11MORR I � I, I RINI R
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The Contractor, in so far as is practicable, will be expected to give preference to employment of
local citizens,
S 1'71!FX-Cfl 1-7= exceFY as notea in tne speci
provisions and/or plans.
The Contractor shall furnish, if the owner so requests, a certificate from each of the
manufacturers whose materials are used on this project stating that the materials and supplies
fulfill
• exceed the requirements set out in these specifications.
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Prior to final acceptance of this project by the owner, the contractor shall execute an affidavit that al,'
bills for labor, material, rental, subcontractor's work and any other incidentals have been paid in ful'
and there are no claims pending of which he has been notified.
The contractor will be furnished with one (1) sets of plans, Should he desire more than one (1)
;zets, he may buy them for $20.00 per complete set.
Attention is called to the fact that a minimum scale of wages to be paid to employees engaged in
the work under this contract does not release the contractor from compliance with any state wage
law that may be applicable, The contractor shall abide by the wage and hour laws of the state and
must not pay less than the rates prescribed.
1151111
work order. Work on the project shall start on March 13th and must be completed on later than July
31st. Liquidated damages shall be charged in the amount of $250.00 per day for not completing the
work within the alloted time. The •.ys charie begin at the earlier of date the contractor
proceeds with construction or 5 calendar days after the work order has been issued by the Town of
Westlake. The Contractor shall submit in writing to the Town any request for additional time due to
weather delays. Contractor will meet with the town responsive weekly to update their progress of
the project.
The owner qualifies as an exempt agency as defined by the statutes of the State of Texas. The
Contractor shall comply with all statutes and rulings of the State Comptroller. On unit price
contracts, a final change order will be required to make final adjustment to reflect actual costs for
sales tax data.
It is the intent to obtain the most cost effective benefit to the Town of Westlake, which may inc'u
selecti
-
# one contractor based on i aggregate #.:d or i items or #;:..separatel
to one or more - is 1. a ,..• on unit pricing.
MANEVINEMMM
i !' r • ! • .i'• i.
Type i Amount
1 . Workerman's Compensation As set forth in the Worker's
Compensation
2. Commercial General Each Occurrence $500,000 Liability (Public)
General Aggregate $1,000,000 Products Comp/Ops Agg.
$1,000,000
The Town of Westlake shall be named as an additional insured on the Commercial General Liability
(Public) Insurance Policy furnished by the Contractor.
Each insurance policy shall contain a provision requiring that thirty (30) days prior to expiration,
cancellation, non -renewal or any material change in coverage, a notice thereof shall be given by
certified mail to the Town of Westlake, 2650 J. T. Oftinger Road, Westlake, Texas 76262.
Companies issuing the insurance policies shall have no recourse against the Town for payment of
any premiums or assessments for any deductibles which are at the sole responsibility and risk of
the Contractor.
The coverages provided herein shall be primary and noncontributory with any other insurance
maintained by the Town of Westlake, Texas, for its benefit, including self insurance.
In the event any insurance policy shown on the Certificate of Insurance has an expiration date that
is prior to the completion and final acceptance of the project by the Town of Westlake, the
Contractor shall furnish the Town proof of •- continued coverage no later than thirty (30) •.
prior to the expiration date shown on the Certificate of Insurance.
The Contractor shall not commence work on any Contract in the Town of Westlake until the
Contractor has obtained all the insurance required under this paragraph and such insurance has
been approved by the Town.
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cable. The three fiber optic cables will be pulled for server room 332 in the gym building, to the
new control room located in the Arts & Sciences Center. The bidder may provide alternate
equipment in the bid. If so, it must be submitted as a added alternate.
The owner will provide two, four -inch Conduit connecting room 332 to the new control room with
pull string and conduit for the drops inside the building with pull strings.
Contractor will provide and install the following equipment but not limited to:
1 All Cat 6 cable must be labeled on both ends and tested
2. Wall plates and floor plates must be labeled
3. Mount one 4 X 8 x% inch plywood in the control room
.1
,. Three fiber optic cables for current server location to new control room
5. 15 PA speakers with power supplies Vecom V-1 020C
iAll labor, training, programming and install fees
7. As -built drawing must be provided on CD, two paper copies 30 x 42 and 17x 2".
?. All manufacture information must be provided in two three ring notebook
The bidder may provide alternate equipment in the bid. If so it must be submitted as an
add alternates
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This package will include a patch panels, wireless access points switches, rougher, backup
power supplies, one monitor, patch cables, programming, software which most interface with
current campus.
The contractor will provide, program, install and test all of the following equipment but limited to:
1 Programming, label all ports
2. Two 48 port cat5e patch panels
3. Three foot cat 6 patch cable (color 40 Blue, 20 puple)
4. One 78 " two post 36 inch open server rack
5. All labor, training, programming and install fees
& As -built drawing most be provide on CD, two paper 30 x 42 and two17 x
7All manufacture information must be provided in a three ring notebook I
The bidder may provide alternate equipment in the bid. If so it must be submitted as an
add alternates.
; I
Bid includes
• Data cable plant,
• Valcom single zone paaaaging V -1020C
• Programmirrig, install and training.
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The Town of Westlake wishes to thank you in advance for bidding on this project. Please be aware of
the following requirements for bidding Town of Westlake work. It is important that you read and understand
these qualification factors in order to achieve a rapid and smooth completion of the process. All pertinent
documents required by law and these instructions must be correctly completed. A successful completion of
them, will not only benefit the Town of Westlake, but also you as the contractor, because among other things,
rftf-pay-1-nelf - ur
be made without any further delays. If you are unable to comply with formal requirements or fail to exercise
due diligence in completing the required contract forms, the contract may be awarded to the next lowest bidd
for the reason time is of the essence in these projects. 11
MEIN
THE FOLLOWING FORMS MUST BE COMPLETED BY THE CONTRACTOR AND IT'S INSURANC
COMPANY I
it'. Experience Record (to be completed by the contractor and must be notarizec7
3. Standard Form of Agreement (to be completed by the contractoO,
4Corporate Acknowledgment; or
Single Acknowledgment; or Partnership Acknowledgment
5. Bonds : Pre-bid Bond;Payment Bond; and
Performance Bond; and Maintenance Bond
& Power of Attorney or Certificate of Authority of Attorney(s) In -Fact (issued by the surety's compant
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7. • • Westlake Certificate of Insurance form (to •- completed • the insurance company)
8. Indemnification by the Contractor (to be completed by the contractor)
REMINDER:
(a) All signatures must be originals.
(b) Make sure the appropriate -forms have been correctly notarized.
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COMPANYTHE FOLLOWING FORMS MUST BE COMPLETED BY THE CONTRACTOR AND IT'S INSURANCE
2. Experience Record (to be completed by the contractor and must be notarized)
3. Standard Form of Agreement (ta be completed by • s
a: Corporate Acknowledgment;
• Vii•
or
Single Acknowledgment; or Partnership Acknowledgment
NOTE: Which ever is applicable to the contractor, just one must be completed, and shall be notarized.
5. Bonds: Pre-bid C • r
` • f and
Performance Bond; iMaintenance ii •
6. Power of Attorney or Certificate of Authority of Attomey(s) In -Fact (issued bythe surety's
insurance7. Town of Westlake Certificate of Insurance form (to be completed by the
• a.
8. Indemnification by the Contractor (to be completed by the contractor)
REMINDER
(a) All signatures must be originals.
r'Makesure the appropriate •
e'7)
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Company Name (Contractor)
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Name (Please Print)
Title
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THIS AGREEMENT is dated as of the 23 day of March in the year 2009, by and between the Town of
Westlake, Texas (hereinafter called OWNER) and Premier Communication, LP (hereinafter called
CONTRACTOR).
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is
generally described as follows:
The furnishing of all labor, materials, equipment, and incidentals for the Arts & Sciences Center which include
installing of all low voltage wiring, equipment, software andhardware for the security system, access control
system, PA system, video surveillance system, data/phone system server equipment and audiovisual
equipment for the three classrooms, open space, six offices, control room, conference room, restroom, teacher
work room and supplies rooms.
The Project for which the is under the Contract Documents may be the whole or only a part is generally
described as follows:
NNIAZMEW�-
The Town Engineer who is hereinafter called ENGINEER and who is to act as OWNER'S representative,
assume all duties and responsibilities and has the rights and authority assigned to ENGINEER by the OWNER
in connection with completion of the Work in accordance with the Contract Documents.
3.1 CONTRACTOR agrees to commence work within ten (10) days after the date of written notice to
commence work, and to complete the work on which he has bid by July 31't 2009 as provided in the GenerarL
Conditions.
41OWNER shall pay CONTRACTOR for completion of the Work on a Unit Price Work Basis in
accordance with the Contract Documents in current funds based on the measured quantities and the u
prices stated in the Proposal. I
CONTRACTOR shall submit Applications for Payment on work completed during the previous month on the
first day of the month. CONTRACTOR shall present only one Application for Payment each month.
Applications for Payment will be processed by ENGINEER and OWNER shall make payment to
CONTRACTOR within thirty (30) days of the date of the invoice.
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Article 6. INTEREST.
All moneys not paid when due shall bear interest at the maximum rate allowed by law at the place of the
Project.
Article 7. CONTRACTOR'S REPRESENTIONS.
11111�111 q111 1 1 ill
-40-1
Article 8. Contract Documents
The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR
concerning the Work consist of the following:
a. Notice to Bidders consisting of one (1) page.
b. Instructions to Bidders consisting of three (2-4) pages,
c. Bid Scope consisting of two (5-7) pages.
d. Proposal consisting of seven (4) pages.
2M
e. Bidder Requirements concisting of three (8-10) pages
f. Proposal consisting of seven (4) pages.
g, This Agreement consisting of four (11-14) pages.
h. Performance, Payment and Maintenance Bonds consisting of three( 15 -18) pages.
i. Experience Record consisting of two (19-20) pages
j. General provision consisting of fourteen (21) pages.
F-ATUMM1011114 IYAH6in,
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1 -71
#WNER may, after giving CONTRACTOR seven (7) days written notice and to the extent permitted by Laws
?nd Regulations, terminate the services of CONTRACTOR, exclude CONTRACTOR from the site and take
possession of the Work.
ARTICLE 10. SUB CONTRACTOR
All sub contractors must be approved by the owners and no more than one sub contract can be under the
primary contractor.
Article 11. MISCELLANEOUS.
10.1. No assignment by a party hereto of any rights under or interests in the Contract Documents will be
binding on another party hereto without the written consent of the party sought to be bound, and specifically
but without limitation moneys that may become due and moneys that are due may not be assigned without
such consent (except to the extent that the effect of this restriction may be limited by law), and unless
specifically stated to the contrary in any written consent to an assignment, no assignment will release or
discharge the assignor from any duty or responsibility under the Contract Documents.
OWNER and CONTRACTOR each binds itself, its �wartners successors assigns aesAAM.
the other party hereto, its partners, successors, assigns and legal representatives in respect of all covenants,
agreements and obligations contained in the Contract Documents.
IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed five (5) copies of the Agreement. Two
counterparts each have been delivered to OWNER and CONTRACTOR, and one counterpart has been
delivered to ENGINEER. All portions of the Contract Documents have been signed or identified by OWNER
and CONTRACTOR.
ASM
Town of Westlake, Texas
-10�-
Laura Wheat, MJ:1or
ATTEST:
Kr, TMRC, Town Secretary
3 Village Circle, Suite 202
Westlake, Texas 76262
(If
® is a public body, atta
resolution authorizing execution
Agreement. ) I
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CONTRACTOR:
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notices are to be sent: