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Home My WebLink AboutRes 09-13 Authorizing ECI Video to Perform the Installation of Audio EquipmentRESOLUTION NO. 09-13 AUTHORIZING THE APPROVAL OF ECI VIDEO TO PROFORM TH INSTALLATION OF AUDIO EQUIPMENT FOR THE PHASE I ARTS AN SCIENCES CENTER. I WHEREAS, the Tovm of Westlake is working to become leaders in premier educational facilities and programs, and -- q 1 'Mill � 111110MIMMMMMILWIM� WHEREAS, the Town Council tinds that the contract from ECI Video to install audio tquipment Arts and Science Center benefits the public and is in the best interest of the public, citizens of Westlake, West] akeAcademy students and their parents; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1. All matters stated in the Recitals above are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2. The Town Council of the Town of Westlake hereby approves the agreement with ECI Video (ExItibit 'A), authorizes Town staff to approve contractor, as it relate to the Arts & Sciences Center construction of Phase I at the Civic Campus. Kim Sutter. TRM.C. To-wn Secretary U Laura Wheat, Mayor Thomas E. lJrymer' T,"in'Wnager AGREEMENT BETWEEN TOWN AND CONTRACTOR THIS AGREEMENT is dated as of the 23 day of March in the year 2009, by and between the Town of Westlake, Texas (hereinafter called OWNER) and ECI Video (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: Article 1. WORK. CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: The furnishing of all labor, materials, equipment, and incidentals for the Arts & Sciences Center which include installing of all low voltage wiring, equipment, software and hardware for the security system, access control system. PA system, video surveillance system, data/phone system server equipment and audiovisual equipment for the three classrooms, open space, six offices, control room, conference room, restroom, teacher work room and supplies rooms. The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows: Along the South western portion of Westlake Civil Campus at 2600 J.T. Ottinger Road Article 2. ENGINEER. The Town Engineer who is hereinafter called ENGINEER and who is to act as OWNER'S representative, assume all duties and responsibilities and has the rights and authority assigned to ENGINEER by the OWNER in connection with completion of the Work in accordance with the Contrict Documents, Article 3. CONTRACT TIME. 3.1. CONTRACTOR agrees to commence work within ten (10) days after the date of written notice to commence work, and to complete the work on which he has bid by July 31,2009 as provided in the General Conditions. Article 4. CONTRACT PRICE. 4.1. OWNER shall pay CONTRACTOR for completion of the Work on a Unit Price Work Basis in accordance with the Contract Documents in current funds based on the measured quantities and the unit prices stated in the Proposal. Article 5. PAYMENT PROCEDURES. CONTRACTOR shall submit Applications for Payment on work completed during the previous month on the first day of the month. CONTRACTOR shall present only one Application for Payment each month. Applications for Payment will be processed by ENGINEER and OWNER shall make payment to CONTRACTOR within thirty (30) days of the date of the invoice. Article 6. INTEREST. All moneys not paid when due shall bear interest at the maximum rate allowed by law at the place of the Project. Article 7. CONTRACTOR'S REPRESENTIONS. In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations 7.1 CONTRACTOR has familiarized itself with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance or furnishing of the Work. 7.2. CONTRACTOR binds itself to use such materials and so construct the work that it will remain in good repair and condition for and during the period of two (2) years from the date of the repair and to maintain said work in good repair and condition for said term of two (2) years. CONTRACTOR binds itself to repair or reconstruct the work in whole or in part at any time within said period, if in the opinion of the ENGINEER, it be necessary. 7.2. To the fullest extent permitted by laws and Regulations, CONTRACTOR shall indemnify and hold harmless OWNER and ENGINEER and their consultants, agents and employees from and against all claims, damages, losses and expenses, direct, indirect or consequential (including but not limited to fees and charges of engineers, architects, attorneys and other professionals and court and arbitration costs) arising out of or resulting from the performance of Work, provided that any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the Work itself) including the loss of use resulting there from and (b ) is caused in whole or in part by any negligent act or omission of CONTRACTOR, and Subcontractor, any person or organization directly or indirectly employed by any of them to perform or furnish any of the Work or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder or arises by or is imposed by Laws and Regulations regardless of the negligence of any such party. 7.4. In any and all claims against OWNER or ENGINEER or any of their consultants, agents or employees by any employee of CONTRACTOR, any Subcontractor, any person or organization directly or indirectly employed by any of them to perform or furnish any of the Work or anyone for whose acts any of them may be liable, the indemnification obligation under paragraph 7.3 shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for CONTRACTOR or any such Subcontractor or other person or organization under workers' or workmen's compensation acts, disability benefit acts or other employee benefit acts. Article S. Contract Documents The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR concerning the Work consist of the following: a. Notice to Bidders consisting of one (1) page. b. Instructions to Bidders consisting of three (2-4) pages. c. Bid Scope consisting of two (9) pages. d. Proposal consisting of seven (4) pages. e. Bidder Requirements consisting of three (8-10) pages f. Proposal consisting of seven (4) pages. g. This Agreement consisting of four (11-14) pages. h. Performance, Payment and Maintenance Bonds consisting of three( 15 -18) pages. Experience Record consisting of two (19-20) pages General provision consisting of fourteen (21) pages. There are no Contract Documents other than those listed above in this Article 8. Article 9. TERMINATION. OWNER may terminate contract if CONTRACTOR persistently fails to perform the work in accordance with the Contract Documents including, but not limited to, failure to supply sufficient skilled workers, or suitable materials or equipment, or otherwise violates in any substantial way any provisions of the Contract Documents. OWNER may, after giving CONTRACTOR seven (7) days written notice and to the extent permitted by Laws and Regulations, terminate the services of CONTRACTOR, exclude CONTRACTOR from the site and take possession of the Work. ARTICLE 10. SUB CONTRACTOR All sub contractors must be approved by the owners and no more than one sub contract can be under the primary contractor. Article 11. MISCELLANEOUS. 10.1. No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound, and specifically but without limitation moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect of all covenants, agreements and obligations contained in the Contract Documents. 1N WITNESS WHEREOF, OWNER and CONTRACTOR have signed five (5) copies of the Agreement. Two counterparts each have been delivered to OWNER and CONTRACTORr and one counterpart has been delivered to ENGINEER. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR. This agreement will be effective on the 23 day of March, 2009. OWNER: Town of Wesf ke, Texas By: ZZ Lauraheat ayor ATTEST: Kim , utter, TMRC, Town Secretary Address for giving notices: 3 Village Circle, Suite 202 Westlake, Texas 76262 (If OWNER is a public body, attach resolution authorizing execution of Agreement. ) (If CONTRACTOR is a Corporation, attach evidence of authority to sign.) CONTRACTOR: ECI Video (a d'vlslon of Wholesale Electronic By, Supply, Inc. a� ATTEST: Address for giving notices 1225 Round Table Drive Dallas. TX 75247 List name of person to whose attention notices are to be sent: Kay King ECI Video QUOTE ITIDUft 1225 Round Table Drive my Dallas, Tx, 75247 � ECIQ10077-04 03/18/09 214-969-6946 Kay Town of Westlake Town of Westlake Debbie Piper Troy Meyer 3 Village Circle, Suite 202 3 Village Circle, Suite 202 Westlake, TX 76262 Westlake, TX 76262 Final Proposal .- Description- Classrooms 407, 409, 411 3 Dukane ImagePro 8913H Projector, 1024x768 Native, 3000 lumens $943.00 $2,829.00 3 Chief RPMA-U Universal Inverted Projector mount $173.00 $519.00 3 Chief CMA -440 Ceiling Plate, 8"x24" $83.00 $249.00 3 Pcftrs PC -G1000 -E -P -B Wall plate, 15p VGA, 3.5mm Mini, 3x RCA $41.00 $123.00 (Video, L&R Audio) 3 ECI Video CCMH Cabling, Connectors, Misc. Hardware $225.00 $675.00 3 ECI Video Installation Installation $325.00 $975.00 1 ECI Video Engineering Engineering: Design, CADS, Installation $425.00 $425.00 support 1 ECI Video Training Training $175.00 $175.00 1 ECI Video Documentation Operation Manuals $6500 $65.00 1 ECi Video System Warranty 1 Year System Warranty $250.00 $250.00 1 Incoming Freight $10000 $100.00 SubTotal $6,385.00 Classrooms 407, 409, 411 Audio 3 Extron 60-668-01 MPA 122 22 Watt Two Channel Integrated $183.00 $549.00 MPA - Mini Power Amplifier 3 Extron 70-217-01 PMK 100 Pole Mount Kit $30.00 $90.00 6 JBL Control 23 3.5" 2 -Way Vented Loudspeaker $87.00 $522.00 3 ECI Video CCMH Cabling, Connectors, Misc. Hardware $35.00 $105.00 3 ECI Video Installation Installation $175.00 $525.00 1 ECI Video Engineering Engineering: Design, CADs, Installation $225.00 $225.00 support 1 ECI Video Training Training - No charge $0.00 $0.00 1 ECI Video Documentation Operation Manuals $35.00 $35.00 1 Incoming Freight $40.00 $40.00 SubTotal $2,091.00 Roam 418 2 Sharp LC52D65 Aquos 52" Flat -Panel LCD HDTV $1,873.00 $3,746.00 Paae 1 - w ' I it• ' Description w w ' 2 Chief PROU Q -Latch Tilt Universal Wall Mount $163.00 $326.00 2 Liberty/Panelcrafte PC -G1000 -E -P -B Wall plate, 15p VGA, 3.5mm Mini, 3x RCA $41.00 $82.00 rs (Video, L&R Audio) 2 ECI Video CCMH Cabling, Connectors, Misc. Hardware $200.00 $400.00 2 ECI Video Installation Installation $175.00 $350.00 1 ECI Video Engineering Engineering: Design, CADS, Installation $200.00 $200.00 support 1 ECI Video Training Training - No Charge $0.00 $0.00 1 ECI Video Documentation Operation Manuals $35.00 $35.00 1 ECI Video System Warranty 1 Year System Warranty $125-00 $125.00 1 Incoming Freight $150.00 $150.00 SubTotal $5,414.00 Room 420 1 Dukane ImagePro 8949H Projector, 1280x800 (16:10) Native, 4000 $3.124.00 $3,124.00 lumens (see also Alternates) 1 Chief RPMA-U Universal Inverted Projector mount $173.00 $173.00 1 Chief CMA -440 Ceiling Plate, 8"x24" $83.00 $83.00 1 Tandberg 115580 Edge 85 MXP w/Precision HD Camera { $7,264.00 $7,264.00 Maintenance Contract Required) 1 Tandberg 115580404 Edge 85 MXP Maintenance Contract $763.00 $763.00 1 Tandberg 1 15595NPP Edge 85 MXP Natural Presenter Package $1,253.00 $1,253.00 (NPP) Option for High Resolution PC Input 1 Sharp LC52D65 Aquas 52" Class Flat -Panel LCD HDTV $1,873.00 $1,873.00 4 JBL Control 26C 6.5" 2 -Way Vented Ceiling Speaker $115.00 $460.00 1 Extron 60-668-01 MPA 122 22 Watt Two Channel Integrated $183.00 $183.00 MPA - Mini Power Amplifier 1 ECI Video CCMH Cabling, Connectors, Misc. Hardware $325.00 $325.00 1 ECI Video Installation Installation $1,250.00 $1,250.00 1 ECI Video Engineering Engineering: Design, CADS, Installation $1,625.00 $1,625.00 support 1 ECI Video Training Training $425.00 $425.00 1 ECI Video Documentation Operation Manuals $100.00 $100.00 1 ECI Video System Warranty 1 Year System Warranty $500.00 $500.00 1 Incoming Freight $225.00 $225.00 Su bTotal $19,626.00 Outdoor Theater 1 Dukane ImagePro 8948 Projector. 1024x768 native, 5000 Lumens $4.263.00 $4,263.00 1 Dukane SL -602 Short Throw Lens (for 25' throw and 14'x18' $1.477.00 $1,477.00 screen) 1 SKB 1 SKB19-R1406 Portable rack for Projector, DVDNCR and $397.00 $397.00 Amplifier 1 Sony SLV-D380P DVDNCR Combo $103.00 $103.00 1 Middle Atlantic RSH-4A-SLVD380P Clamping Rackshelf for DVDNCR $93.00 $93.00 4 JBL Control 30 High Output Indoor/Outdoor 3 -Way Monitor $557.00 $2,228.00 Loudspeaker 1 QSC RMX850 2 Channel Power Amplifier, 8 Ohm, 20OW $323.00 $323.00 per channel Page 2 11111107MMM MM i Description 1 ECI Video CCMH Cabling, Connectors, Misc Hardware $325.00 $325 00 1 ECI Video Installation Installation (Assemble and test) $325.00 $325.00 1 ECI Video Engineering Engineering: Design CADS, Installation $825.00 $825.00 support 1 ECI Video Training Training $225.00 $225.00 1 ECI Video Documentation Operation Manuals $35.00 $35.00 1 ECI Video System Warranty 1 Year System Warranty $250.00 $250.00 1 Incoming Freight $100.00 $100.00 SubTotal $10,969.00 Running SubTotal $44,485.00 1 Bonds Payment, Performance, & Maintenance $423.00 $423.00 Bonds Running SubTotal $44,90800 1 Contingency Recommended Allocation: Will require $2,500.00 $2,500.00 approval before use, deducted if not used Running SubTotal $47,408.00 GRAND TOTAL $47,408.00 Page 3