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HomeMy WebLinkAboutRes 09-07 Approving Additional Engineering and Design ServicesWHEREAS, in March of 2001, the Cities of Southlake and Keller, and the Town of Westlake entered into a contract agreement for engineering services with Graham Associates, Inc. for the design of the thoroughfare and preparation of right-of- way (ROW) documents for the extension of F.M. 1938 along the route of Randol Mill Road and Precinct Line Road from F.M. 1709 to U-1. 114; and WHEREAS, Graham Associates, Inc. has incurred additional engineering costs on this project due to the Texas Department of Transportation (TXDOT) and some unforeseen additional ROW research and strip map revisions, and WHEREAS, the additional funds needed. to cover the Phase I engineering fee increase is $190.758-, and WHEREAS, the Town Council has deemed it necessary and in the best interest, health, and welfare of the citizens of Westlake and the region to move forward with this prQject, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE: SECTION 1. That the above findings are hereby found to be true and correct are incorporated herein in their entirety. SECTION 2. That the Town Council of the Town of Westlake hereby approves the payment for additional engineering and design services, as attached Exhibit "A", for the FM 1938 expansion proJect-, and further authorizes the Town Manager to execute payment relating thereto. SECTION 3. That this Resolution shall become effective upon the date of its 1111111= "0 Laura Wheat, Mayor Kine Satter, TRMS, Town Sccretary nag Kmmfkl� Graham Associates, Inc. CONSULTING ENGINEERS & PLANNERS Y-WOICE To: 0nOge T3)wi11aeWCi'r'ct1't Suite 24 Westlake, Texas 76262 1 F.M� 1938 *ff-site drainage work to be paid by Southlake. 671-ZUUI Date: 1/29/2009 Invoice No.: 090187 W.O. No.: 998-1048 Services thru: 1/20/2009 Project Manager: Williams Office: Arlington Plans, Specifications, and Estimate 1. Retaining walls added to the project include: a. Retaining wall key map sheets 196-199. b. Retaining wall 9 was added because of a rock retaining wall constructed by Vaquero Arthur Addition in the Towns right-of-way, sheets 237-241. c. Retaining walls I I and 12 were added for structural support of the mqjor creek crossing near Sabin Drive, sheets 246-249. d. Retaining walls 13, 14, 14A, 15, 16 and 16A were added for pedestrian structure ramping, sheets 250-253. e. Special shoring was required for walls 2, 4B and 9, sheets 204-205, 218-219, 232-236. f. Form liner detail sheet 225C was added. g. Added additional details for retaining walls. Principal 32 hours (a), $110 $ 3,520,00 Senior Engineer 190 hours (a), $95 $ 18,050.00 Reg. Engineer 219 hours @ $85 $ 18,615.00 Grad. Engineer 215.5 hours (a-), $70 $ 15,085.00 Technician 111 195 hours @ $60 $ 11,700.00 Survey Crew (3 -Man) 53.5 hours @ $100 $ 5,350.00 Survey Crew (2 -Man) 22 hours @ $85 $ 1,870.00 Clerical 2 hours @ $30 $ 60.00 C Station 130 hours @ $25 $ 3,250.00 Subtotal $ 77,500.00 2. Typical sections sheets 4-6 were modified to include new walls. Senior Engineer 15.5 hours @ $95 $ 1,472.50 Reg. Engineer 21 hours @ $85 $ 1,785.00 Subtotal $ 3,257.50 3. Revising cross sections for walls and streets a, Sheets 444-448 revised to include new walls. b. Sheets 481-489 were added for Dove Road, Capital Parkway, and Solana Boulevard. Principal I hours @ $110 $ 110.00 Senior Engineer 6 hours @ $95 $ 570.00 Reg. Engineer 71.5 hours @ $85 $ 6,077.50 Technician 111 88 hours (d), $60 $ 5,280.00 CADD Station 58 hours $25 $ 1,450.00 Subtotal $ 13,487.50 Graham Associates, Inc. CONSULTING ENGMERS & PLANNFRS INVOICE To: Town of Westlake 3 Village Circle, Suite 202 Westlake, Texas 76262 Date: 1/29/2009 Invoice No.: 090187 W.O. No.: 998-1048 Services thru: 1/20/2009 Project Manager: Williams Traffic Control Plans: Traffic control plans were completely changed by the North Area Office to allow for more phases of construction of all the intersections. This decision was made on not allowing the contractor any flexibility during this process to ask for a change order. Every sign, pavement marking, and barricade was accounted for to prevent future change orders. This did create a more complicated traffic control plan and added 6 months of construction time to the project. Sheets 16-18, 38-86 were mostly new sheets completely revised since the last round of traffic control plans. Principal 15 hours @ $110 $ 1,650.00 Senior Engineer 105 hours @ $95 $ 9,975.00 Reg. Engineer 211 hours @ $85 $ 17,935.00 Technician 111 217 hours @ $60 $ 13,020.00 CADD Station 145 hours @ $25 $ 3,625.00 Technician 11 249.5 hours @ Subtotal $ 46,205.00 5Right-of-Way Engineer held meetings with City and property owners to work out right-of-way. Special plan documents prepared for Roland Arthur and properties north of Dove Road based on the county right-of-way maps for Dove Road and Precinct Line Road. Drainage documents prepared for outfalls along Dove Road and Precinct Line Road. TxDOT documents were complicated by State and City right-of-way for roadway with the I foot off the curb decision on State right-of-way. Registered Surveyor 2 hours @ $95 $ 190.00 Reg. Engineer 31.5 hours @ $85 $ 2,677.50 Grad. Engineer 64 hours @ $70 $ 4,480.00 Technician IV 20 hours @ $70 $ 1,400.00 Technician 111 182.5 hours @ $60 $ 10,950.00 Technician 11 249.5 hours @ $50 $ 12,475.00 Survey Crew (3 -Man) 27.5 hours @ $100 $ 2,750.00 CADD Station 135.5 hours @ $25 $ 3,387.50 Subtotal $ 38,310.00 6. Specifications and estimate: Include specifications and revise estimate to include items 1-4 above. Include revising the plan quantities and quantity sheets. Senior Engineer Reg. Engineer Technician III CADD Station W'.'J'eff Williams, P.E. Project Manager 82 hours @ $95 $ 7,790.00 26 hours @ $85 $ 2,210.00 29 hours @ $60 $ 1,740.00 10 hours @ $25 $ 250.00 Subtotal $ 11,990.00 (817) 640-8535 DUE 10th OF MONTH FOLLOWING INVOICE DATE PLEASE REMIT TO: 600 SIX FLAGS DRIVE, SUITE 500, ARLINGTON, TEXAS 76011 Please enclose vellow corry with remiftance. ff NO M M =_M MIN No retaining walls were included in the Town of Westlake in the Engineering estimate. Assumed all property would be sloped or cut/filled to the proposed road grades. Retaining Walls 1, 2, 3, 4a, 4b, 5, 6 & 7 were included in original change order for Roland Arthur property in Westlake. Walls included - Plan/Profiles by Graham Associates, Inc. - Geotechnical Report by Landtech - Calculations of wall design by SKA. No fees were included in the Tarrant County Amendment for retaining walls. Change order for geotechnical work & wall calculations was approved and paid for by Westlake. Graham Associates, Inc. had shown Westlake a change order for $37,500.00 for Graham Associates, Inc. in 10/10/07 for this work but they have never been paid. Retaining Walls 9, 11 & 12 were added in Southlake and Vaquero from Randol Mill Avenue to Soutblake/Westlake city limits to prevent more right-of-way purchases. Retaining Walls 13, 14,14A, 15,16, and 16A were added for pedestrian structure ramping. Special shoring was required by T for walls 2, 413, and 9. Form liner details, railing, and wall standards were added. Typical sections were modified to include the new walls. Cross-sections were modified to include the new walls. Change order for geotechnical work & wall calculations was approved by Westlake. Westlake approved extra costs by sub -consultants. No change order was approved for Graham Associates, Inc. T f OTWIN 1 , • RArsons Transportation Group originally designed the traffic control plans as part of their basic services. Traffic control fee cost were approximately $60,000.00 in the original base fee Graham. Associates, Inc completed the traffic control Mans because Parsons would not work without a signed contract and we had a deadline of August 2007. Traffic Control Phases I, IA, IB, IC, ID, 11, IIA, IIB, IIC, [ID, 1113, IIF (29 sheets of plans) There were no major review comments. No costs were included since this item was substantially complete from August 2007 TXDOT review of the plans. oil Traffic Control Phases changed to Phase I, Stages 1-3 FM 1938 Phase 11, Stage 1 FM 193 Phase II, Stage I Dove Road Phase 11, Stage I Solano Blvd Phase II, Stages 2-3 Randol Mill Ave Phase 11, Stages 2-4 Dove Road Phase 11I, Stage I FM 1938 Phase III, Stage 1 Sabine Drive Detour Phase III, Stage 1 Bear Way Detour Phase III, Stage I Dove Road Phase .+e I Solano Blvd Phases Phase a:+ 2 Dove Road . f. Phase 111, Stage 2 Bull Way Detour Phase 111, Stage 3 FM 1938 Phase 111, Stage 3 Dove Road StagePhase 111, Blvd StagePhase 111, 3 Solano Blvd Detour Graham Associates, Added Advance total(49 sheets ofcompletely- Traffic Control wentfrom 12 stages to 24 stages,to 24 months. MAY M-M.TWI45"M4 M1. IU74ITZ mmm 4A231u4= 1111IT '1111 &A 11 Westlake portion of the change order included only the transfer of documents from the Town of Westlake to TXDOT for $5,050.00. This amendment was based on items known in August 2007. 1) Roland Arthur right of way parcels with new driveway locations and walls made changes/additions to t parcels in the original contract. They include parcels 64 Parts 1-2, 264 Parts 1-5, 64TE Parts 1-2, and 2 DE. 2) Town deciding to use I foot outside paving as a basis for TXDOT Right of Way. This is typically 15 to feet outside the curb line. This created a lot of odd shaped parcels that had a lot of curves and took up 24 pages of documents to do one parcel. Changes included parcels 61 Parts 1-12, 3) Tarrant County provided documentation for Dove Road and Precinct Line Road in 2008 whi complicated and revised the documents from Dove Road to Solano Boulevard. 4) Tarrant County required us to provide Right of Way maps to include all easements in one set of strip m similar to a city road project, TXDOT only requires maps to show there Right of Way only which won include only Parcels 61 Parts 1-12. This created a new set of Right of Way plans that contained 20 n sheets. 5) Two drainage easements were added along Dove Road for Maguire Partners and Fidelity, which includ Parcels 265DE & 266DE. 6) In total the project ended up with 36 total parcels with maps. Because of items 1-5 above the parcels hn all been changed and are new documents for a total of 153 survey and legal documents. Typically the - documents have 2 to 3 pages per document, but because of the complexity of the parcels the ne documents averaged 4.25 pages per document. ff ff Mri r M. The aforementioned changes or additions required us to do new calculations and drafting to all the quantity sheets in the plans (21 sheets). We also had to make changes to TxDOT's DCIS software for each bid item and quantity change for the correctly done estimate in TxDOT's format. We also had to make changes to the specifications and General Notes for different bid items for items 1-4 listed using TXDOT's special templates. Graham Associates, Inc. requests the amount of 11990.00 for the comyletion o 29,2009 invoice.