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Home My WebLink AboutRes 09-01 Ratifying and Amending the Agreement with Terracon Consultants, Inc TOWN OF WESTLAKE RESOLUTION NO. 09-01 RATIFY THE EXECUTION OF THE APPROVAL AND EXECUTION OF AN AMENDMENT TO THE AGREEMENT WITH TERRACON CONSULTANTS, INC. FOR CONSTRUCTION MATERIAL TESTING SERVICE. WHEREAS, the Town of Westlake is working to become leaders in premier educational facilities and programs; and WHEREAS, Westlake desires to produce well educated future leaders and thinkers; and WHEREAS, Westlake desires to be business partners with Westlake Academy; and WHEREAS, the Town Council finds that the material testing services in this agreement for the Arts & Science Center benefits the public and is in the best interest of the public, citizens of Westlake, Westlake Academy students and their parents.,- NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: ,SECTION 1. All matters stated in the Recitals above are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2. The Town Council of the Town of Westlake hereby ratifies the approval and execution of the agreement with Terracon Consultants, Inc., as it relate to the Arts & Sciences Center construction of Phase I at the Civic Campus. PASSED AND APPROVED ON THIS 12 DAY OF JANUARY 2009. ATTEST- Laura Wheat, Mayor intSutter, TRMC, Town Secretary fhonias�E. mer 4awn m6ager APPROV J�D XS,10 FCR : L. 'STdriton October 7, 2008 Irerracon Consulting Engineers&Scientists Town of Westlake Terracon Consultants,Inc. 3 Village Circle, Suite 202 2501 E Loop$20 North Westlake, Texas 76262 Fort Worth,TX 76118 Phone 817.268,8600 Fax 817.26&8602 Attn: Mr.Troy Meyer www.terracon.com Subject: Proposal for Construction Materials Testing Services Arts&Sciences Center—Phase I Westlake,Texas Terracon Proposal No. F08276R Dear Mr. Meyer: Terracon Consultants, Inc. (Terracon) is pleased to submit this proposal to provide construction materials testing services for the above referenced project. In this letter, we present our understanding of the scope of the project, our proposed services, and a budgetary estimate. 1.0 PROJECT INFORMATION—Exhibit"A" The project consists of construction of Phase I of a new academic facility. The building is supported on a drilled pier foundation system with a slab-on-ground. The frame is a combination of wood and steel. Associated site improvements and pavement are also included. 2.0 SCOPE OF SERVICES—Exhibit"B" Terracon proposes to provide the following scope of services: A. Earthwork a) Sample materials proposed for use as subgrade, general fill, possible select fill, trench backfill, and grade beam backfill materials. Prepare and test the samples for Atterberg Limits (ASTM D4318), Material Finer Than Number 200 Sieve (ASTM 1140) and Moisture Density Relationship(ASTM D698). b) Perform field moisture and density tests using the nuclear method (ASTM D6938)to determine the moisture content and percent compaction of the soil materials, and observation of the earthwork installation. Test frequency specified is 2,500 SF for building footprint drain area, 5,000 SF for pavement subgrade and fill, and 100 LF for utility trench backfill and grade beam backfill. Delivering success for clients and Employees Since 1965 More Than 95 offices Nationwide Cctoberl, 200 Terracon Proposal F276 Goa M C.,t 3,n oa�ust ;w��i�� Pale B. Drilled Piers a) Monitor the installation of the drilled piers foundation system including verification of the depth of the required bearing strata, total depth, pertinent elevations (if provided by the field engineer), plumbness of the drilled pier hole excavation, cleanliness of bearing surface at completion of drilling, etc. b) Record dimensions and the number, size and length of reinforcing bars used. c) Sample the fresh concrete and perform rewired tests, including slump, air content, concrete temperature, and cast test specimens during placements (ASTM C172, C31, 0143, 0231, and C1064). d) Perform compressive tests of concrete test cylinders cast in the field (ASTM 0617, C3g}. C. Concrete a) At the job site, monitor each load of concrete when not performing sample tests. Sample the fresh concrete for each mix and perform required tests including slump, air content, ambient and concrete temperature, and cast test specimens (4 cylinders per 100 cy or fraction thereof per mix per day) during placements (ASTM 0172, C31, 0143, 0173, C1064). Perform compressive tests of concrete test cylinders cast in the field (ASTM 0617, C3g). c) Provide periodic observation of batch plant operations was not included per our discussion on this date. d) Floor flatness testing was not included per our discussion this date. D. Reinforcing Steel a) Reinforcing Steel observation services will be provided solely by the Town of Westlake F. Structural Connections a) Provide a certified welding inspector (CWI) at the job site to observe field welding procedures and visually check bolted/welded connections in accordance with applicable AISC and AWS specifications and contract documents. Limitations of Authority of Terracon 1. Terracon is not authorized to release, revoke, alter, or enlarge requirements of the Contract Documents. 2. Terracon will not approve or accept any portion of the Work. These services are provided to verify compliance on a random basis at the frequency indicated. These services do not relieve the Contractor of responsibility for compliance with the Octoberl, 2008 Terracon Proposal F08276 1%rrstbn Page 3 t6as npEitgkeoe BScrrtlsts Contract Document requirements. , Terracon will not assume or perform any duties of the contractor. 4. Terracon has no authority to stop the work. 5. Terracon will perform observations, sampling and testing of materials and construction as listed in the scope of work. Additional services will be provided when required by the Architect/Engineer and authorized representative of the client. 6. Terracon is not responsible for site safety. We re et a minimum of 24 hours notice to properly schedule our services. 3.0 PROJECT FEE Our budgetary estimate for providing the above scope of services is $27,371.60. A breakdown of the cast is attached. Please note that this estimate is based on the quantity of hours and tests indicated in the attached cost breakdown. If these quantities are exceeded at the request of the contractor and authorized by the Client, additional fees will apply. Services not included in this proposal; which may be requested by the client or its representative, will be billed at Terracon's 2008 Standard unit rates, Overtime is defined as all hours in excess of eight per day, outside of the normal hours of 7:00 a.m. to 5:00 p.m. Monday through Friday, and all hours worked on weekends and holidays. Overtime rates will be 1.50 times the hourly rate quoted for work on Monday through Friday, and 2.0 times for Sundays and holidays. Hourly rates are invoiced portal to portal from our facility. You will be invoiced on a monthly basis for services actually performed and/or as authorized or requested by you or your representative. 4.0 AUTHORIZATION This proposal may be accepted by executing both originals of the attached Agreement for Consulting Services and returning one executed copy, along with this letter, to Terracon. This proposal for services and accompanying limitations shall constitute the terms and conditions for our services to be performed for this project. This proposal is valid only if authorized within sixty days from the proposal date. Terracon's total fee is due within thirty days following receipt of invoice. We appreciate the opportunity to propose on this project. Please call us at 817-268- 8600 if you have any questions or comments regarding this proposal. Sincerely, irermcan Kemp E.Akeman, P.E. Principal Engineer Attachments: Budgetary Estimate Agreement for Services Irerracon SUPPLEMENT TO AGREEMENT FOR SERVICES CHANGETO SCOPE OF SERVICES AND FEES This SUPPLEMENT to AGREEMENT FOR SERVICES to the original Agreement for Services(original Agreement dated 4f1, 91A7,Agreement reference number E0794Q6-64)is between!own of West alae("Client)and Terracon Consultants,Inc,("Consultant")for additional or changed Services to be provided by Consultant for client on the Project,as described in the Agreement for Services,unless otherwise described in the Project Information section of Consultant's Supplemental Proposal dated l0 1Q8("Supplemental Proposal"),or Exhibit A to this Supplement(which section or exhibit is incorporated into the Supplement).This Supplement Is incorporated into and part of the Agreement for Services. 1. scope of Services. The scope of the additional or changed Services are described in the Scope of Services section of the Consultants Supplemental Proposal, unless Services are Otherwise described below or in Exhibit B to this Supplement (which section or exhibit are incorporated into the Supplement). 2. Compensation. Client shall pay compensation for the additional or changed Services performed at the fees stated in the Supplemental Proposal unless fees are otherwise stated below or in Exhibit C to this Supplement (which section or exhibit are incorporated into the Supplement). All terms and conditions of the Agreement for Services shall continue in full force and effect. This Supplement is accepted and Consultant is authorized to proceed. Consultant: TorraconCQOSUlt�ts no. Client: Town of Westilake, Date: f By: Date: 1017108 BY, Name/Tl : Keirnp E. eman,P.E.,Principal Name/Title,7Z5�AA Address: 2601 Gravel Drive Address: 3 Village ire a,Ste 202 Fort Worth,Texas 76118 Westlake,Texas 76262 Phone: 817.268.8600 Fax: 817.2 .8602 Phone, 817-490-5735 Fax: 817-430-1812 Supplement Reference Number(Terracon Supplemental Proposal or Project Number):FO8276R Rev.1-08 EXHIBIT"C" TERRACON PROPOSED FEE SCHEDULE Client: To of Westlake Date: 1017/08 Mr.Troy Meyer 3 Village Circle,Ste 202 Westlake,Texas 76262 Proposal No.: F08276R Project: Arts and Sciences Center-Phase I Westlake Academy Westlake,Texas Unit Rate Quantity Total EARTHWORK Material sampling and travel,hour 40.00 4 160.00 Atterberg limits(PI),each 50,00 4 200.00 Material finer than#200 sieve,each 25.00 6 150.00 MID relationship(ASTM D698),each 153.00 4 612.00 In-place density tests,each— 29.50 175 5,162.50 —fifn charge 6 tests per trip 30 1�350.00 Vehicle trip charge,per trip 45.00 Subtotal 7,834-50 DRILLED PIERS Engineering technician,ST,hour 40.00 64 2,560.00 Engineering technician,OT,hour 60.00 32 1,920.00 Project Manager,hour 97,50 4 390.00 Concrete test cylinders,each 13.00 32 416.00 Special trip to pick up cylinders,each 55.00 3 165.00 Vehicle trip charge,per trip 45.00 10 450-00 Subtotal 5,901.00 CONCRETE Mix design review,each 110.00 3 330.00 Engineering technician,ST,hour 40.00 37 1,480.00 Engineering technician,OT,hour 60.00 25 1,500,00 Concrete test cylinders,each 14,00 76 1,064.00 Special trip to pickup cylinders,per hour 40.00 24 960.00 Vehicle trip charge,per trip 4500 24 .1,080.00 Subtotal 6,414.00 REINFORCING STEEL Placement inspection,ST,hour 40.00 0 - Placement inspection,OT,hour 60.00 0 - Vehicle trip charge,per trip 45.00 0 - Subtotal $ - Page 1 Of 5 EXHIBIT"C" TERRACON PROPOSED FEE SCHEDULE Client: Town of Westlake Date-, 10/7/08 Mr.Troy Meyer 3 Village Circle,Ste 202 Westlake,Texas 76262 Proposal No.: F08276R Project: Arts and Sciences Center-Phase I Westlake Academy Westlake,Texas Unit Rate Quantity Total MASONRY MORTAR AND GROUT Engineering technician,hour 40.00 12 480.00 Mortar test specimens,each 11.00 12 132.00 Grout test specimens,each 50-00 4 200.00 Special trip to pick up specimens,hour 40.00 5 200.00 Vehicle trip charge, per trip 45.00 6 270.00 Subtotal 1,28100 STRUCTURAL CONNECTIONS Local shop Inspection,hour* 70.00 0 - Field erecClon inspection,hour* 70.00 12 840.00 Ultrasonic inspection,hour* 70,00 4 280,00 Ultrasonic instrument,day 4&00 0 - "WIMUM 4 hour charge fOr 241 StMCAUr8l steel SeMMS Vehicle trip charge,per trip 46.00 4 180,00 Subtotal $ 1,300.00 FLOOR FLATNESSILEVEL.NESS(see note 6) Floor flatness/levelness,trip 500.00 Vehicle trip charge,per trip 45,00 0 Subtotal $ - Unit Rate Quantity Total ASSOCIATED COSTS Project Engineer/Manager,hour 110.00 22 2,420.00 Subtotal $ 2,420.00 ESTIMATED TOTAL COST $ 27,371.50 Page 2 of 5 EXHIBIT"C" TERRACON PROPOSED FEE SCHEDULE Client: Town of Westlake Date: 10/7108 Mr,Troy Meyer 3 Village Circle,Ste 202 Westlake,Texas 76262 Proposal No.: F08276R Project Arts and Sciences Center-Phase I Westlake Academy Westlake,Texas Clarifications and Assumptions 1. The testing and inspection in this proposal estimate represents all the testing and inspection services to be provided on this project unless additional services are requested by the client. No other testing or inspection of any kind whatsoever is included in this proposal estimate. 2. We obtained estimated quantities from a review of the project drawings and specifications,and our past experience with similar projects. 1 We have assumed 8 working days to complete the piers. 4. We have assumed in-place density tests at one per 2,500 sf for the building,one per 5,000 sf for paving,and one per 100 If for utility and retaining wall backfill backfill. 5. We have assumed a concrete test frequency of one set of 4 cylinders per 100 cy.We have not included any time for concrete batch plant observation based on our phone conversation this date. & We have assumed one stab placements with no floor flatness required per our conversation this date. 7. We have assumed periodic observation of masonry for retaining walls(3 trips). Limitations of Authority of Terracon 1. Terracon is not authorized to release,revoke,alter or enlarge requirements of the Contract Documants. 1 Terracon will not approve or accept any portion of the work. These services are provided to verify compliance on a random basis at the frequency indicated.These services do not relieve the Contractor of responsibility for compliance with the Contract Document requirements, 3. Terracon will not assume or perform any duties of the Contractor. 4. Terracon has no authority to stop the work. & Terracon will perform observations,sampling and testing of materials and construction as listed in this proposal. Additional services will be provided when required by the Architect/Engineer and authorized by the client 6. Terracon is not responsible for site safety. Page 3 of 5 EXHIBIT nor TERRACON PROPOSED FEE SCHEDULE Client Town of Westlake Date: 10/7/08 Mr.Troy Meyer 3 Village Circle,Ste 202 Westlake,Texas 76262 Proposal No.: F08276R Project: Arts and Sciences Center-Phase I Westlake Academy Westlake,Texas Standard hetes Cur office is located at 2601 Grove!Drive in Fort Worth,Texas. our main phone is (817)268-8600- Our fax is(817)268-8602. Our dispatcher can be reached directly at(817)589-01167. We require one days notice(24 hours)for our services. All services must be scheduled through our dispatcher. Cancellations shall also be through our dispatcher. Our dispatch is available between the hours of 7:00 am to 5:00 pm. After hour calls are handled by our voice mail system. It is recommended that you schedule services through our dispatch during our regular working hours noted above. Voice mail is checked the following morning. Same day call-ins or after hour voice mail call-ins for work the following day are subject to the availability of personnel. We cannot guarantee service for same day call-ins- Reinforcing Steel inspections must be scheduled separately from concrete placement. Adequate daylight hours are required in advance of concrete placement for scheduled reinforcing steel inspection. We recommend that there be a Pre-Construction Meeting. We request that we are invited to attend this meeting. A project manager will be assigned to your project and will attend the pre-construction meeting. During the project,the project manager will be available to answer any questions you may have concerning our service. To aid us in assisting you on your project we request a copy of specifications and two sets of plans(one half-size set,If available,for the field and one full-size set for the office). We also request copies of any addenclums,plan changes, or RFI's that are pertinent to our scope of work, Compensation for our services will be based upon the actual work and tests performed in accordance with the unit rates shown. The estimated costs we have indicated are approximate. ESTIMATED TOTAL COST does not include:any casing of the drilled piers;any retests or inspection;or any changes to the contract documents, Invoices for our services are payable within 30 days with no retainage. A six(6)hour minimum technician charge is applicable for all tips made for the performance of testing,inspection or consulting services,unless noted otherwise, The minimum charge is not applicable for trips to the project site for sample pick up only. Overtime rates,at 1.6 times the normal rate,will be applied for all hours worked in excess of eight(8)hours per day,all hours prior to 07:00 AM and after 05:00 PM Monday through Friday,and all hours worked on Saturday. Holidays and Sundays will be charged at 2.0 times the quoted hourly rates. Rush testing and inspections wiU be subject to a surcharge(to be negotiated). All labor,equipment,and transportation charges are billed on a portal to portal basis from our office. Page 4 of 5 EXHIBIT"C" TERRACON PROPOSED FEE SCHEDULE Client'. Town of Westlake Date: 1017/08 Mr.Troy Meyer 3 Village Circle,Ste 202 Proposal No.: F08276R Westlake,Texas 76262 Project: Arts and Sciences Center-Phase I Westlake Academy Westlake,Texas Standard Notes(cont!d) Five(5)copies of test reports are included for distribution as directed by the client at no additional charge. Additional copies of test reports requested and approved by the client will be charged at$0.45 per page to cover copying and mailing costs. This proposal may be accepted by executing both originals of the Agreement of Consulting Services and returning one executed copie along with this proposal to HBC. One fully executed copy shall be retained for your files, This Proposal for Services and accompaning limitations shall constitute the exclusive terms and conditions and services to be performed for this project This proposal is valid only if authorized within sixty days from the listed proposal date. Page 5 of 5