HomeMy WebLinkAbout08-05-19 BOT Min WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
August 5, 2019
PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Greg Goble, and Carol
Langdon.
ABSENT: Michael Barrett and Rick Rennhack
OTHERS PRESENT: Superintendent Amanda DeGan, Board Secretary Kelly Edwards,
Dr. Mechelle Bryson, PYP Principal Rod Harding, PYP Assistant
Principal Beckie Paquin, Secondary Principal Stacy StoyanofP,
Secondary Assistant Principal Jennifer Furnish, Deputy Town
Manager Noah Simon, Assistant Town Manager Jarrod
Greenwood, Finance Director Debbie Piper, Accounting Clerk
Marlene Rutledge, Director of Communications Ginger Awtry,
Communications Manager Jon Sasser, Director of Information
Technology Jason Power, Director of Human Resources and
Administrative Services Todd Wood, Director of Facilities & Public
Works Troy Meyer, Court Administrator Jeanie Roumell, Fire
Chief Richard Whitten, and WA Foundation Executive Director Dr.
Shelly Myers.
Work Session
1. CALL TO ORDER
President Wheat called the work session to order at 5:08 p.m.
2. PLEDGE OF ALLEGIANCE
1
IPresident Wheat led the Pledge of Allegiance to the United States and Texas flags.
BOT Minutes 08/05/19
Page 1 of 5
3. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
No additional discussion.
4. REPORTS
a. Report regarding the 2019-2020 School Year Theme.
S. DISCUSSION ITEMS
a. Presentation and discussion regarding the Parent Survey results for the 2018-2019
school year.
Superintendent DeGan introduced Ryan Murry, Assistant Director ETC Institute, and
provided an overview of the survey.
Discussion ensued regarding trends, the downward trends, MYP Faculty and Staff, a
supplement survey to ask additional questions, timing of the survey, review of the
open-ended comments, and staff review of cross tab information regarding DYP
families.
b. Presentation and discussion regarding student performance on the STARR and EOC
results.
Dr. Bryson, Mrs. Furnish, and Ms. Paquin provided a presentation and overview of the
item.
Discussion ensued regarding sharing the data with teachers, longitudinal data for
Grades 3-5, not teaching to the test in Writing, and Grade 8 US History results and
the staffing change.
c. Presentation and discussion regarding the 2019 Westlake Academy (WA) student
performance on International Baccalaureate (IB) and Advanced Placement (AP)
assessments.
Dr. Bryson, Mr. Stoyanoff, and Dr. Owen provided a presentation and overview of the
item.
Discussion ensued regarding the results, access to sample past papers to improve
faculty teaching and assist students, Group 4 Science results, students awareness of
the strategy testing for SL and HL classes, the extended essay, Mr. Stoyanoff and Dr.
Bryson teaching one TOK class this fall.
BOT Minutes 08/05/19
Page 2 of 5
d. Presentation and discussion regarding Faculty Turnover, student/teacher ratios for
the 2018-2019 school year, including comparisons with surrounding districts and IB
charter schools for the 2018-2019 school year.
Mr. Wood provided a presentation and overview of the item.
Discussion ensued regarding annual comparisons to the surrounding ISDs and
Charter Schools offering all of the programmes, the hiring process, and using the
Teacher Profile.
6. BOARD RECAP / STAFF DIRECTION
- Review surrounding ISDs Accountability Reports, sharing results with the Board.
- Adding the International School to the faculty turnover report.
Mayor Wheat recessed the meeting at 6:56 p.m.
Regular Session will begin immediately following the work session
1. CALL TO ORDER
President Wheat called the regular session to order at 7:06 p.m.
2. ITEMS OF COMMUNITY INTEREST
Mr. Sasser provided an overview of the past events and the number of attendees.
3. CITIZEN COMMENTS
No one addressed the Board.
4. CONSENT AGENDA
a. Consider approval of the minutes from the meeting on June 3, 2019.
b. Consider approval of the minutes from the meeting on June 17, 2019.
c. Consider approval of Resolution 19-10, Authorizing the Superintendent to
Execute a Contract with the Education Service Center Region 11 for various
Business and Student Support Services for the operation of Westlake Academy.
d. Consider approval of Resolution 19-11, Amending and Adopting the Westlake
Academy Personnel Manual for the 2019-2020 school year.
e. Consider approval of Resolution 19-12, Awarding the bid for property/casualty
insurance products and services to Box Insurance Agency for FY 2019-2020, and
further authorize the Superintendent or designee to execute this agreement.
BOT Minutes 08/05/19
Page 3of5
f. Consider approval of Resolution 19-13, Updating the Memorandum of
Understanding between the Board of Trustees and the Westlake Academy
Foundation.
Superintendent DeGan provided an overview of item f of the consent agenda
MOTION: Trustee Goble made a motion to approve the consent agenda.
Trustee Langdon seconded the motion. The motion carried by a
vote of 3-0.
S. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 19-
14, APPROVING THE AMENDED YEAR-END BUDGET FOR WESTLAKE ACADEMY
FOR THE FISCAL YEAR ENDING AUGUST 31, 2019 AND ADOPTING THE
PROPOSED BUDGET FOR THE FISCAL YEAR ENDING AUGUST 31, 2020.
Superintendent DeGan, Director Piper, and Dr. Bryson provided a presentation and
overview of the proposed budget.
Discussion ensued regarding House Bill 3 and funding, writing letters to our
Representatives outlining the effects of House Bill 3, student enrollment by boundaries,
and the number of enrollments with building permits and leases.
President Wheat opened the public hearing.
No one addressed the Board.
President Wheat closed the public hearing.
MOTION: Trustee Belvedere made a motion to approve the consent
agenda. Trustee Langdon seconded the motion. The motion
carried by a vote of 3-0.
6. FUTURE AGENDA ITEM
No future agenda items.
1
BOT Minutes 08/05/19
Page 4 of 5
7. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a motion to
adjourn the meeting.
MOTION: Trustee Goble made a motion to adjourn the meeting. Trustee
Langdon seconded the motion. The motion carried by a vote of
3-0.
President Wheat adjourned the regular session at 7:30 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON SEPTEMBER 9, 2019.
ATTEST: J'
LaOra Wheat, President
Kelly lEdwardQ Board Secretary
l
BOT Minutes 08/05/19
Page 5of5