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Home My WebLink AboutRes 19-10 WA Authorizing the Superintendent to enter into a contract with Education Service Center Region 11 WESTLAKE ACADEMY RESOLUTION NO. 19-10 A RESOLUTION OF THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY AUTHORIZING THE SUPERINTENDENT TO ENTER INTO A CONTRACT WITH THE EDUCATION SERVICE CENTER REGION 11 FOR VARIOUS BUSINESS AND STUDENT SUPPORT SERVICES FOR THE OPERATION OF WESTLAKE ACADEMY. WHEREAS, the Westlake Academy has utilized the business and student services of the Education Service Center Region 11, which is responsible for providing training for faculty and staff, providing compliance training for public education rules and regulations, performing the payroll functions in full compliance with the Texas Education Agency (TEA) Financial Accountability System Resource Guide, as well as offering software and information technology training and hosting services to Westlake Academy; and, WHEREAS, additional personnel costs for the Academy would have a greater impact to the Academy's operating budget than utilizing these contracted services offered by the Education Service Center Region 11, and the quality of these services has been exceptional; and WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE WESTLAKE ACADEMY, TEXAS: SECTION 1: The above findings are hereby found to be true and correct and are incorporated herein in its entirety. SECTION 2: The Board of Trustees of the Westlake Academy hereby approves the contract with the Education Service Center Region 11 functions at Westlake Academy attached hereto as Exhibit "A"; and further authorizes the Superintendent to execute this agreement. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Board hereby determines that it would have adopted this Resolution without the invalid provision. Resolution WA 19-10 Page 1 of 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 5tn DAY OF AUGUST 2019. 4"M tz b44"e�- Lau a Wheat, President ATTEST: 6b�7: - xLuced- IIxA(- Kell Edw ds, Board Secretary APPROVED AS TO FORM: r� roy� L. Stanton Lowry or Janet S. Bubert, School Attorney Resolution WA 19-10 Page 2 of 2 EDUCATION SERVICE CENTER P1111iiiLIGI � N 1451 S.Cherry Lane White Settlement,TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary Report Last Year Enrollment:879 Contract Lock Date Enroll Start Enroll End Total Business Services 05/23/2019 09/01/2019 08/31/2020 $22,500.00 Comprehensive Services Basic Contract 05/15/2019 09/01/2019 08/31/2020 $650.00 Management Information Systems 05/23/2019 09/01/2019 08/31/2020 $16,100.00 Software&Support Service (TxEIS Student and Business) Technology Resources Education 05/23/2019 09/01/2019 08/31/2020 $2,300.00 Consortium(TREC) TSDS (PEIMS, studentGPS 05/23/2019 09/01/2019 08/31/2020 $2,750.00 Dashboard,TIMS, UID,ECDS) TxEIS Service Fees(Co-op Fee, Hosting 05/14/2019 09/01/2019 08/31/2020 $3,830.00 Fee, Extracts) $ 48,130.00 Res WA 19-10 Print Date: 5/23/2019 Each party paying for the performance of governmental functions or services must make those payments from current revenues available to the paying party. Signature of Board President or Designee Date Approved by Board of Trustees Signature of Superintendent or Designee Date Designated District Contact E-mail of District Contact Please fax or e-mail to: For additional information,contact: Education Service Center Region I I Dr.Clyde W.Steelman,Jr. Atten:Dr.Clyde W.Steelman,Jr. (817)740-3630 1451 S.Cherry Lane clyd @qescll.net White Settlement,Texas 76108 Fax (817)740-7675 clydes(& ].net Region I 1 Executive Dire or 'gnature Res WA 19-10 Print Date: 5/23/2019 EDUCATION SERVIC CENTER Master Interlocal REGIi -T N Agreement (MIA) This Master Interlocal Agreement("Agreement")is made by and between Education Service Center Region 11 ("ESC Region I I")and("Local Government"),(collectively referred to as the"Parties"or individually as the"Party")acting herein by and through their respectively authorized officers or employees. PREMISES WHEREAS,Chapter 791 of the Texas Government Code authorizes local governments to contract with each other to provide governmental functions and services;and WHEREAS,The Parties wish to enter into this Agreement to provide local governments with greater efficiency and economy in purchasing products and services;and WHEREAS,the governing bodies of the Parties,individually and together,do hereby adopt and find the foregoing promises as findings of said governing bodies;and NOW THEREFORE, premises considered, and in consideration of and conditioned upon the mutual covenants and agreements, herein,the Parties hereto mutually agree as follows: AGREEMENT 1. Term: This Agreement is effective from the date of the last signature and shall automatically renew annually unless either party gives sixty(60)days prior written notice of non-renewal. 2. Purpose: This Agreement shall: (1)Allow the Local Government to purchase products or services by purchase order, contract, agreement, or other appropriate legal method from ESC Region 1 I; and (2)Allow the Local Government to join ESC Region I I-sponsored purchasing cooperatives in order to purchase products or services from vendors which have been properly awarded contracts through statutorily authorized methods. 3. Relationship:The relationship between the Parties is that of Independent Contractor. Neither Party has the authority to bind the other in any manner.. The Local Government may be required to enter into subsequent contractual arrangements with ESC Region 11 for specific products or services. 4. Agreement and Interpretation:The Parties covenant and agree that any litigation relating to this agreement,the terms, and conditions of the agreement will be interpreted according to the laws of the State of Texas and venue shall be exclusively in Tarrant County,Texas. 5. Each party paying for the performance of governmental functions or services must make those payments from current revenues available to the paying party. Local Government ESC Region 11 1451 S.Cherry Lane Westlake Academy Charter School White Settlement,Texas 76108 Name of Local Government Attn: Cynthia Daniels 2600 JT Ottinger Rd,Westlake,TX 76262 billing address: 1500 Solana Blvd Bldg 7 Ste 7200 Westlake TX 76262 /r Address of Local Government E egion l l Authorized Repre I tative Signature Date Marlene Rutledge(817)990-5737 Contact Name and Telephone Number ESC Region 11 Authorized Representative Title T Board President Signature Date CLE1 L5 �vp� 220-810 Board Approval Date County/District# (if applicable) Res WA 19-10 Technology Resources Education Consortium (TREC) TREC Services Renewal Quote Enrollment Period: 09/01/2019 —08/31/2020 Westlake Academy Total Quantity Cost TREC Library Management Services Library Manager - TREC Membership, including Follett Destiny Library Manager License 1 $1,450.00 o Follett New Library Manager Site Licensing Fee(Year 1 only) 0 $ 0.00 o TitlePeek(all new sites and current Title Peek sites must include) 0 $ 0.00 Library Manager Add-On Services*+ WebPath Express 0 $ 0.00 State Standards 0 $ 0.00 Alliance AV(district-wide purchase only,$100/campus) 0 $ 0.00 Reading Program Service: Lexile 0 $ 0.00 Reading Program Service: Fountas &Pinnell 0 $ 0.00 Reading Program Service:AR/RC 0 $ 0.00 Total Cost TREC Library Management Services $1,450.00 TREC Resource Management Services Follett Destiny Resource Manager 1 $850.00 o Follett New Resource Manager Site Licensing Fee(Year 1 only) 0 $ 0.00 o Upgrade from Textbook Manager/Asset Manager Legacy Systems o Textbook Manager(Renewing sites only) 0 $ 0.00 o Asset Manager(Renewing sites only) 0 $ 0.00 Total Cost TREC Resource Management Services $ 850.00 TREC Data Migration Services District Migration 0 $ 0.00 Data-Conversion (per site) 0 $ 0.00 Total Cost TREC Data Migration Services $ 0.00 Adjustments Discounts Small school discount for campuses<300 enrollment 0 - Other Total Adjustment $ 0.00 Grand Total Cost for all TREC Services $2,300.00 Current Contact Information—please make any necessary changes below W stlake Ac em Total intends to continue TREC Services for the 2019 020 scho I yea s I' Kd above: Printed Name Title Signature Date *If you wish to cancel any services for 2019-20,a written notift5fft % Pi be sent to ESC Region 11 no later than August 31,2019. +Additional services can be added at any time during the current school year. EDUCATION SERVICE CENTER Comprehensive Services \ Basic Contract 2019-2020 Note: Due to various factors,including the volume of participation from districts,contract negotiations for products and services being purchased and delivered within this contract,possible funding changes for districts or ESC Region 11,and other factors,this contract is offered in good faith but does not become binding until September 1,2018,on either the district or ESC Region 11.This contract is contingent upon the continued availability of appropriations and is subject to cancellation by either party upon thirty (30)days'written notice to the other party. Payment for valid fees or charges rendered by the ESC Region 11 prior to written notice of termination shall be due to ESC Region 11. Early acceptance of this contract is necessary so that ESC Region 11 can plan and prepare to deliver these services. An alternative contract may be offered if this contract cannot be delivered as stated. School districts that purchase the Comprehensive Services Basic Contract will will receive services in the following areas: Services Included in the Basic Contract Technical Assistance • Communication and dialogue with school district personnel on pertinent state and federal legislation • Information dissemination of rules, regulations, standards, and other legislative and agency mandates • Technical assistance regarding performance-based monitoring and accountability activities • Telephone technical assistance • Annual report of ESC Region 11 workshops attended by district staff Meetings • TASA Study Group meetings —7 face-to-face meetings —TASA Midwinter Breakfast meeting • Superintendents' Fall Conference • Superintendent cluster meetings (quarterly) • Technology Directors meetings —4 face-to-face meetings • Instructional Leaders meetings 4 face-to-face meetings Prerequisite for Other Services • This contract is a required prerequisite for other ESC Region 11 contracts. RegionESC Executive Director (817) 740-3630 Res WA 19-10 EDUCATION SERVICE CENTER Comprehensive Services REGI (- N Basic Contract Price List 2019-2020 School TXpe Annual Cost Public Districts $650 Non-Public Schools $800 Res WA 19-10 PY{ 1 }1�