HomeMy WebLinkAboutRes 10-27 Authorizing the Destruction of Records TOWN OF WESTLAKE
RESOLUTION NO. 10-27
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, AUTHORIZING THE DESTRUCTION OF WESTLAKE ACADEMY
RECORDS IN COMPLIANCE WITH THE TEXAS STATE LIBRARY AND ARCHIVE
COMMISSION SCHEDULES.
WHEREAS, the Town Council adopted Chapter 2, Administration, Article VI, Records
Management; and
WHEREAS, it is desirable to reduce the cost of records storage of academic and
municipal and records; and
WHEREAS, the Town Council finds that the agreement from Tarrant County meets the
necessary requirements of the records destruction requirements established by State law.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: All matters stated in the Recitals above are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
SECTION 2: The Town Council of the Town of Westlake hereby authorizes the
destruction of those records that have met the retention requirements hereto as Exhibit "A" and
further authorizes the Records Manager, Town 'Secretary, to destroy the said records in
accordance to the State law through an Interlocal agreement with Tarrant County.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 25TH DAY OF OCTOBER, 2010.
Laura . Wheat,Mayor
Resolution 10-27
Page I of 2
OF
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ATTEST:
Kell Edw s, Town Secretary ho r er, To Manager
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APPROVED
/yAS TO FORM:
01�1
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L. Stanton Lo(W<L0Ph4Attorney
Resolution 10-27
Page 2 of 2
10/2712010
EXHIBIT A-RESOLUTION 10-27
LOCATION TO STATE DESTRUCTION Inventory DESTRUCTION
Record Series TYPE OF RECORD DESCRIPTION OF RECORD INCLUSIVE DATES BESTORED RETENTION DATE Conducted DATE
Schedule Number PERIOD
Off-site location Calculated by State
Schedule Reference State Reference State 1st InitiaflLast
Letters of Beginning and Ending Date (name of facility), Retention Schedule Date Record was
Assigned Retention Heading/Type Reference Specific Record Retention Name of person
Schedule number of Record of Materials Enclosed Fire Station,Town Schedules/Periods according to last dale Preparing box destroyed
Hall,etc in box or file
Parental Permission file room at
SD 3200-07 Records Permission slips,forms, med info for international travel 812007-6/2808 Academy 2 years Jul-10 D.White
Employment file room at
GR 1050-14 Applications Resumes Not selected 2004-2007 Academy 2 years Sep-09 D.White
file room at
SD 3275-02 a,b Attendance Reports Daily and 6 weeks attendance re orfs 2004-2005 Academy 5 years Jul-10 D.White
file room at
SD 3275-82 a,b Attendance Reports Daily class attendance rosters-teachers,notes 112805-612005 Academy 5 years Jul-10 D.White
Employment file room at
GR 1050-14 Applications Resumes Not selected 2006-2008 Academy 2 years Sep-1 0 D.White
Daily register,attendance summaries and 6 weeks file room at
SD 3275-02 a,b Attendance Reports attendance reports 2003-2004 Academy 5 years Sep-09 D.White
file room at
SD 3275-02 a,b Attendance Reports Daily class attendance rosters-teachers,parent notes 812004-12/2004 Academy 5 years Jan-10 D.White
SATown Secretary0esolutions201011res 10-27 Exhibit A-WA Destruction Log Res 10-27 Exhibit A-WA Destruction Log 1 of 1