HomeMy WebLinkAbout06-17-19 TC Min i
T H E T 0 W N O F
WESTLAKE
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
June 17, 2019
PRESENT: Mayor Laura Wheat and Council Members Alesa Belvedere, Greg Goble, and
Carol Langdon. Rick Rennhack arrived at 5:09 p.m.
ABSENT: Michael Barrett
OTHERS PRESENT: Town Manager Amanda DeGan, Deputy Town Manager Noah
Simon, Assistant Town Manager Jarrod Greenwood, Town
Secretary Kelly Edwards, Town Attorney Stan Lowry, Fire Chief
Richard Whitten, Building Official Pat Cooke, Development
Coordinator Nick Ford, Director of Facilities & Public Works Troy
Meyer, Director of Communications Ginger Awtry,
Communications Manager Jon Sasser, Director of Information
Technology Jason Power, and Director of Human Resources and
Administrative Services Todd Wood.
Work Session
1. CALL TO ORDER
Mayor Wheat called the work session to order at 5:02 p.m.
Mayor Wheat led the Pledge of Allegiance to the United States and Texas flags.
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2. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR
MEETING AGENDA.
No additional discussion.
3. DISCUSSION ITEMS
a. Presentation and discussion regarding the Northwest Metroport Chamber of
Commerce program and related activities.
Ms. Sally Aldridge, Chamber President, provided a presentation and overview
Discussion ensued regarding membership when the Chamber began.
b. Presentation and discussion regarding the Westlake Historical Preservation
Society.
Mrs. Kim Morris, WHPS President, discussed the request to temporarily pause the
board's meeting schedule allowing time to restructure and recruit board
members and provided an overview of the 2018-2019 events.
Mrs. Morris presented Ms. Ginger Awtry with the Community of the Heart Award
and Mr. Stephen Thornton with the Cross Timers Legacy Award for his years of
dedicated service.
Mr. Thornton recognized Mrs. Kim Morris with a Volunteer of the Year award.
c. Presentation and discussion regarding the modification of the Police Services
Agreement with the City of Keller by adding one (1) multi-purpose police officer
position.
Town Manager DeGan and Chief Wilson provided a presentation and overview of
the item.
Discussion ensued regarding recommendation to add an additional officer,
increasing the presence at the Academy, additional increases which may be
necessary to accommodate the growth and development, the position would be
a 3-5 year officer rotation, Par One Crime, regional GIS discussions, utilizing DPS
resources, and the average officer time per accident.
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d. Presentation and discussion regarding the repealing of the current I.O.O.F
Westlake Cemetery the updated I.O.O.F Westlake Cemetery Rules and
Regulations, Sales Policies and master plan to meet current sales volume and
industry trends.
Director Meyer provided a presentation and overview of the item.
Discussion ensued regarding benchmark cemeteries, locations for urns, options
to install a roadway loop, perpetual care fund, number of unmarked grave sites,
Mr. McCaffrey's input, proposed fees, history of the Odd Fellow name, and
naming of the cemetery.
e. Presentation and discussion regarding repealing of the current Facility Use
Guidelines and Policies and adopting the Town of Westlake Facility Use
Guidelines and Policies to include new procedures and rental spaces.
Director Meyer provided a presentation and overview of the item.
Discussion ensued regarding cost, resident use, corporate partner use, limiting
the days of use at the Fire Station, and limiting the of hours of use.
f. Presentation and discussion regarding the proposed change from The
Independent Bank (TIB) to BBVA Compass Bank to provide implementation and
account maintenance services for their Commercial Credit Card Program for the
Town of Westlake.
Deputy Town Manager Simon provided an overview of the item.
Discussion ensued regarding the flexibility of limits and application uses for
receipts.
g. Standing Item: Presentation and discussion of development projects per Staff
Report May 2019 including an Entrada report from the Developer and projects in
Planned Development PD 3-5.
Assistant Town Manager Greenwood provided an update regarding the legislation
signed removing the municipal authority to regulate types of building materials.
Assistant Town Manager Greenwood then provided an overview of the following
items:
Charles Schwab: exterior completion, tenant finish-out allowing for a Certificate
of Occupancy per floor, retail building construction which will require an
amendment to the PD, Schwab Way intersection enhancements, signalization at
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Schwab Way, Phase II construction, and the future development of the Front 44
development.
Entrada: foundation issues regarding the bell tower, construction company
changed by the developer, pedestrian bridge, chapel, comments regarding the
Plaza Mayor, gas well pad site plans, gas line relocation, and condominium
construction.
The Knolls: installation of infrastructure and the construction of retaining walls.
Spencer Ranch: meeting with developer to request development submittal and
discussions regarding developer agreements.
Specs: the expansion construction should be complete soon.
Solana: buildings at the Terrace and Larry North have new owners (Glenstar),
security on site, and property management.
4. EXECUTIVE SESSION
Council did not convene into executive session.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
b. Section 551.087 Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1) for the
following:
- BRE Solana
- Waterside Land Company LLC
- Front 44
5. RECONVENE MEETING
6. COUNCIL RECAP / STAFF DIRECTION
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- Reviewing the Facility Use policy regarding the community room at the Fire-EMS
station; limiting the days of the week, limiting the number of meetings per year,
no charges for affiliate boards, and maximum meeting time.
- Changing the name of the Cemetery from I.O.O.F Westlake to Westlake I.O.O.F.
Cemetery and Mr. McCaffrey's input of the Cemetery and integration with the
Comprehensive Plan.
- Provide additional information regarding the recommendation of adding an
additional Officer to the Police Services
Evaluate and update the Council on the legislative changes regarding building
materials.
7. ADJOURNMENT
Mayor Wheat adjourned the work session at 7:50 p.m.
Regular Session
1. CALL TO ORDER
Mayor Wheat called the regular session to order at 7:50 p.m.
2. ITEMS OF COMMUNITY INTEREST
Director Awtry provided an overview of the upcoming events.
Town Manager DeGan acknowledged Chief Whitten with his certification of becoming an
Executive Fire Officer.
3. CITIZEN COMMENTS
No one addressed the Council.
Mayor Wheat moved to Item 5 of the agenda.
4. CONSENT AGENDA
a. Consider approval of the minutes from the meeting on May 20, 2019.
b. Consider approval of the joint meeting minutes from the meeting on June 3, 2016.
c. Consider approval of Resolution 19-19, repealing Resolution 17-39 and adopting
a Resolution updating the Facility Use Guidelines and Policies to include new
procedures and rental spaces.
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d. Consider approval of Resolution 19-20, repealing Resolution 10-10 and adopting
a Resolution updating the I.O.O.F Westlake Cemetery Rules and Regulations and
Sales Policies to meet current sales volume and industry trends and authorizing the
Town Manager to enforce the rules and regulations and provide for exceptions and
declaring an effective date.
e. Consider approval of Ordinance 883, amending Ordinance 637 Chapter 78
Streets Sidewalks and Other Public Places, Article III Town Owned Cemeteries,
Section 78-62 changing the hours of the I.O.O.F Westlake Cemetery hours.
f. Consider approval of Resolution 19-21, Approving the Annual Board
appointments.
g. Consider approval of Resolution 19-22, authorizing the Town Manager to
execute an agreement with BBVA Compass Bank, who will provide implementation
and account maintenance services for their Commercial Credit Card Program for
the Town of Westlake.
h. Consider approval of Ordinance 884, amending Chapter 34, Emergency Services,
Article II, Alarms and Article III, Department of Public Safety; Repealing Chapter
38 Article III Fire/Rescue Department to change the name to Westlake Fire — EMS
Department; by including Article III of Chapter 38 into Chapter 34 changing the
name to Fire — EMS Department.
i. Consider approval of Ordinance 885, amending Chapter 38, Fire Prevention and
Protection of the Code of Ordinances; adopting the 2018 Edition of the
International Fire Code with Amendments; by including Article II Alarms of Chapter
34 into Chapter 38.
Mayor Wheat removed item c of the consent agenda.
MOTION: Council Member Rennhack made a motion to approve items a and
b; and item d through item i of the consent agenda. Council
Member Goble seconded the motion. The motion carried by a vote
of 4-0.
Mayor Wheat moved to Item 6 of the agenda.
5. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF AN ORDINANCE 886,
APPROVING A DEVELOPMENT PLAN/SITE PLAN SPECIFICALLY FOR A SPECIAL
PROJECT ENTRY SIGN FOR THE CHARLES SCHWAB CORPORATE CAMPUS, AS
AUTHORIZED BY ORDINANCE 307, ON AN APPROXIMATELY 775 SQUARE FOOT
PORTION OF PLANNED DEVELOPMENT DISTRICT 3, PLANNING AREA 4, (PD3-
4) GENERALLY LOCATED AT THE SOUTHEAST CORNER OF THE FUTURE
INTERSECTION OF SCHWAB WAY AND STATE HIGHWAY 114APPROVING A
DEVELOPMENT PLAN/SITE PLAN SPECIFICALLY FOR A SPECIAL PROJECT
ENTRY SIGN FOR THE CHARLES SCHWAB CORPORATE CAMPUS, AS
AUTHORIZED BY ORDINANCE 307, ON AN APPROXIMATELY 775 SQUARE FOOT
PORTION OF PLANNED DEVELOPMENT DISTRICT 3, PLANNING AREA 4, (PD3-
4) GENERALLY LOCATED AT THE SOUTHEAST CORNER OF THE FUTURE
INTERSECTION OF SCHWAB WAY AND STATE HIGHWAY 114.
Assistant Town Manager Greenwood provided a presentation and overview of the item.
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Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Langdon made a motion to approve Ordinance
886. Council Member Rennhack seconded the motion. The motion
carried by a vote of 4-0.
Mayor Wheat moved back to Item 4 of the agenda.
6. EXECUTIVE SESSION
Council convened into executive session at 7:56 p.m.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
b. Section 551.087 Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1) for the
following:
- BRE Solana
- Waterside Land Company LLC
- Front 44
7. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 9:18 p.m.
8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
No action necessary.
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9. FUTURE AGENDA ITEMS
No additional discussion required.
10. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Rennhack made a motion to adjourn the meeting.
Council Member Langdon seconded the motion. The motion
carried by a vote of 4-0.
Mayor Wheat adjourned the meeting at 9:18 p.m.
APPROVED BY THE TOWN COUNCIL ON AUGUST 26, 2019.
ATTEST:
Laura Wheat, Mayor
Kell Edwa s, Town Secretary
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