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Home My WebLink About12-16-13 TC Min MINUTES OF T TOWN OF WESTLAKE,TEXAS TOWN COUNCIL MEETING December 16, 2013 PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Clif Cox, Carol Langdon, and Wayne Stoltenberg. Clif Cox arrived at 5:26 p.m. ABSENT: Rick Rennhack OTHERS T: Town Manager Tom Srymer, Town Secretary Kelly Edwards, Assistant Town Manager Amanda DeGan, Town Attorney Cathy Cunningham, Finance Director Debbie Piper, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Fire Chief Richard Whitten, Director of Public Works Jarrod Greenwood, Communications &Community Affairs Director Ginger Awtry, Public Works Director Jarrod Greenwood, and Information Technology Director Jason Power. Session Workshop o CALL TO ORDER Mayor Wheat called the work session to order at 5:17 p.m. 2® PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3® REVIEW OF CONSENT AGENDA ITEMS FOR THE DECEMBER 1 , 2013, T COUNCIL REGULAR MEETING No additional discussion. Town Council Minutes 12/16/13 Page 1 of 5 4. DISCUSSION ITEMS a. Standing Item; Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. Director Meyer provided a presentation and project update regarding Phase I. Discussion ensued regarding additional uses for the multipurpose building. b. Discussion of the Process for Establishing a Public Improvement District (PID) for the Entrada Development, the Petition Submitted to Establish a PID for Entrada, and a Draft Service Assessment Plan for Same. Town Manager Brymer provided an overview of the Public Improvement District item. Mr. Curran, Jefferies, L.L.C., provided the names of the team and overview of the project and process. Mr. Bobby Dolak, GA Consultants, provided a presentation and overview of the Public Improvement District's Improvement Cost Summary. Mr. Abdi Yassin, Municap, provided a presentation and overview of the Service and Assessment Plan. Mr. Robert Miklos, Milby, P.L.L.C., and Mr. Kirk Wilson, T. Wilson &Associates, provided an overview of the process of establishing the Public Improvement District. Discussion ensued regarding the total cost plus the capitalized interest for a total cost of assessments, the time for securing a bond amount, parity bond issuance, appraisal process, reassessment of property, operating and maintenance cost to the Town which include the water, sewer, lake and telecom infrastructure, and tax equivalency. c. Discussion regarding the proposed 2014 Town Council and Board of Trustees meeting calendar. Town Manager Brymer and Town Secretary Edwards presented the item. Discussion ensued regarding changing the dates of meetings in March, November, and December. Town Council Minutes 12/16/13 Page 2 of 5 S. EXECUTIVE SESSION The Council did not convene into executive session. a. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the is Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. b. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 6. RECONVENE MEETING 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 8. COUNCIL RECAP / STAFF DIRECTION 9. ADJOURNMENT Mayor Wheat adjourned the work session at 7:24 p.m. Reaular Session 1. CALL TO ORDER Mayor called the regular session to order at 7:43 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS No one addressed the Council. Town Council Minutes 12/16/13 Page 3 of 5 3. CONSENT AGENDA a. .Consider approval of the minutes from the November 11, 2013, meeting. b. Consider approval of Resolution 13-38, Adopting the 2014 Town Council and Board of Trustees meeting calendar. MOTION: Council Member Cox made a motion to approve consent agenda. Council Member Barrett seconded the motion. The motion carried by a vote of 5-0. 4. EXECUTIVE SESSION The Council convened into executive session at 7:44 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the is Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. b. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 S. RECONVENE MEETING Mayor Wheat reconvened the meeting at 8:40 p.m. 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken 7. FUTURE AGENDA ITEMS - None 8. COUNCIL CALENDAR Town Council Minutes 12/16/13 Page 4 of 5 9. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Cox made a motion to adjourn the meeting. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 4-0. Mayor Wheat adjourned the meeting at 8:40 p.m. APPROVED BY THE TOWN COUNCIL ON JANUARY 27, 2014. ATTEST: Laura Wheat, Mayor Caw r �CL Kelly Edwards'-Town Secretary Town Council Minutes 12/16/13 Page 5 of 5