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Home My WebLink About08-07-19 TC Agenda Packet ' �'I I I / / / I /'I '/ . / / I I I / / / / / / I / I / ' I/ '/ Vision Statement An oasis of natura/beauty that maintains our o,nen s,naces in ba/ance with distinctive deve%pment, trai/s, and quality oflife amenities amidst an ever expanding urban landscape. • • • • � � : • � ' � � ' � � . . � � � : • � - . • . . • � - : � � ' • � . . � � • • • 1 1 � Mission Statement West/ake is a unique communi b/ending preservation of our natura/environment and viewscapes, while ser�ing our residents and businesses with superior municipa/and academic services that are accessib/e, e�cient, cost-effective, and transparent. West/ake Texas- "One-of-a-kind community; natura/oasis-,nro�iding an exceptional level of service." ..- . Work Session 1. CALL TO ORDER 2. DISCUSSION REGARDING THE TOWN COUNCIL AND BOARD OF TRUSTEE GOVERNANCE INCLUDING THE MISSION VISION VALUES, THE PROPOSED ACADEMIC (WESTLAKE ACADEMY) AND MUNICIPAL BUDGET FOR FISCAL YEAR 2019-2020, AND FUNDED AND UNFUNDED (UNDER DISCUSSION) PROJECTS CONTAINED IN THE TOWN'S PROPOSED FIVE (5) YEAR CAPITAL IMPROVEMENT PLAN. • WESTLAKE ACADEMY FACILITY MASTER PLAN • ENROLLMENT FORECASTS 3. COUNCIL RECAP / STAFF DIRECTION 4. AD70URNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, July 31, 2019, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. Kelly Edwards, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. Page 2 of 2 The Elim Group — YOUR Governance Experts ! Town of Westlake Leadership and Governance Summit August 7t", 2019 AGENDA Welcome Participants & Thank You's 12:00 p.m. to 12:15 p.m. Working Lunch 12:15 p.m. to 12:45 p.m. The Importance of Local Government and the Perspective of Democracy at the Doorstep 12:45 p.m. to 1:15 p.m. Giant Jenga combined with Facilitated Self-Introductions 1:15 p.m. to 1:30 p.m. Break 1:30 p.m. to 2:00 p.m. Governance Reminders The OnTarget Board member— 8 Indisputable Behaviors 2:00 p.m. to 3:30 p.m. Vision, Values, Mission — Revisit/ Revise / Recommit Factors that will affect our Vision/Mission • Development • Regionallnteractions • Enrollment Projects and Growth • Legislative Directives 3:30 p.m. to 3:45 p.m. Break 3:45 p.m. to 5:00 p.m. Budget, Tax Rate, and Hearing Dates Takeaway or AHAs from today? Page 1 of 1 � THE EL1M � GRDUP_,.. .� � • • • • unlcl a lslon a emen An oasis of natu ra I bea ut that ma i nta i ns y our o en s aces in balance with p p d isti nctive develo ment tra i Is a nd p > > ualit of life amenities amidst an ever a y ex andin urban landsca e . p � p • • • • unlcl a lsslon a emen Westlake is a unique community blending preservation of our natural environment and viewscapes, while serving our residents and businesses with superior municipal and academic services that are accessible, efficient, cost-effective, and transparent. • • • • • unlcl a lsslon a lne "One-o -a-kind communit • natural oasis y� — ro vid in an exce tion al l e vel o p g p service." • • unlcl a a ue a emen s • Innovation • Educational Leaders • Family Friendly & Welcoming • Informed & Engaged Citizens / Sense of Community • Preservation of our Natural Beauty • Strong Aesthetic Standards • Transparent / Integrity-driven Government • Fiscal Responsibility • Planned / Responsible Development • � Islon tatement Westlake Academy inspires college bound students to achieve their highest individual potential in a nurturing environment that fosters the traits found in the IB Learner Profile . � Inquirers , Knowledgeable , Thinkers , Communicators , Principled , Open-minded , Caring , Risk-takers , Balanced , and Reflective � • • Isslon tatement Westlake Academy is an IB World School whose mission is to provide students with an internationally minded education of the highest quality , so they are well -balanced and respectful life -long learners . a ues tatements Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding s/�/Zo19 ` • � • ' • ' • • ' . � . ' Current Tax Rate is $0.15600 The FY 2019-20 pro osed rate is � . � : � � ,� � �C�� Zi� (l�'��1..'4�ai l� ��i ��«��J��Y.�� . -, ��.YL__ ��t .t L �z��..:.,'�'.._. • / � / • i/ � � FY 18/19 FY 19/20 Change Adopted Proposed Amount , Operations (M&o rate) $ 0.13201 $ 0.11381 $(0.01820) Debt 0.02399 0.04637 0.02238 (I&S rate) � $ 0.15600 $ 0.16018 $ 0.00418 �. 1 s/�/2o19 ' • • - . ' , ' • ' •� - � - 11 � -• � ;��; ;:;:'i� F �x;:,��l��`?� . , � �. ,� :'1 � .. � , 4 ' i � .. �i �� .:� �4 , . " � ' � - - �� , _ _ _ . _ : _:.__�,_:�:� FY10/11 FY11/12 f-Y12/13 FY13/14 FY14/15 FY15/1G FY16/17 FY17/18 FY 18/19 FY 19/20 Actual Actual AcWal Adual Actual Actual Aclual Actual Acfual Proposed ■ � , . � � � . . • • • °18 ■ M&O ■ I&S 0.16 � �� .� 1 I � � 1 1 � � 1 1 0.14 � � 1 11' 1 1�. 0.12 1 � 0.10 0.08 � , � � � � •� � � � � i � 0.0G � � 0.04 O.07. 0.00 FY10/11 FY11/12 FY12/13 FY13/14 FY14/15 FY15/16 FY16/17 FY17/IS FY 18/19 FY 19/20 Actuai Actual Actual Actual Actual Accual AUual Actual A�tual Proposed 2 s/�/zo19 ' � � - - _.-i.F ��-v .. .. .. .. . " . . .. r.� $ 2,301,137 Proposed Tax Levy 1,870,604 Prior Year Tax Levy 430,533 Additional Funds 253 533 New Improvements $ 170,000 N et G a i n _ __ D � � r�' � , i' �, �i'��(�!I ,� f k � '�.� � Ii ;; � �i��c�,",,,:r��i0ha:� '.,n: '�y— •� \ m�". � . . • s ., _.,. :�'_', FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 estimated proposed 3 8/7/2019 � � � � i • � � � r � i . ' � • � • Rates Tax Levy FY19/20 Proposed Rate .16018 $2,067 FY 18/19 Adopted Rate .15600 2,013 Increase Amount .00410 $ 54 That's $4.50 a r�onth 4 SU M MARY - FIVE YEAR FI NANCIAL FORECAST ESTIMATED �• • •• � Projected Projected Projected Projected FY 18-19 • � FY 20-21 FY 21-22 FY 22-23 FY 23-24 � � � Total Revenues and Other Sources 14,870,512 11,204,267 11,397,382 11,623,206 11,800,916 12,049,542 Total Expenditures and Other Uses (12,404,565) (10,966,668) (11,124,889) (11,266,614) (11,455,108) (11,707,803) • � � :�: Beginning Fund Balance 9,761,849 12,227,796 12,465,396 12,737,889 13,094,481 13,440,289 Endin�Fund Balance 12,227,796 12,465,396 12,737,889 13,094,481 13,440,289 13,782,028 Restricted/Committed/Assigned 289,766 289,766 289,766 289,766 289,766 289,766 Unassigned Ending Balance 11,938,030 12,175,629 12,448,123 12,804,715 13,150,523 13,492,262 Operating Expenditures 9,237,500 9,611,938 10,026,344 10,268,069 10,503,003 10,755,698 Operating Cost per Dav 25,308 26,334 27,469 28,132 28,775 29,468 OPERATING DAYS 472 462 453 455 457 458 . � • 1 Total Revenues and Other Sources 5,053,251 5,671,403 5,777,942 5,886,612 5,997,456 6,110,516 Total Expenditures and Other Uses (4,652,674) (4,894,649) (4,660,140) (4,731,648) (4,802,739) (4,875,418) • � � �• Beginning Working Capital 3,556,223 3,956,800 4,733,554 5,851,356 7,006,320 8,201,037 Ending Working Capital 3,956,800 4,733,554 5,851,356 7,006,320 8,201,037 9,436,136 Restricted/Committed/Assigned 1,315,654 1,313,640 1,173,626 1,171,612 1,169,598 1,167,584 Unassigned Ending Balance 2,641,146 3,419,915 4,677,731 5,834,709 7,031,440 8,268,552 . � . , Total Revenues and Other Sources 2,427,253 528,839 796,484 696,484 696,484 696,484 Total Expenditures and Other Uses (1,340,869) (926,131) (860,000) (584,029) (442,000) (2,268,000) • � � Beginning Fund Balance 1,434,482 2,520,867 2,123,575 2,060,059 2,172,514 2,426,998 Endin�Fund Balance 2,520,867 2,123,575 2,060,059 2,172,514 2,426,998 855,482 Restricted/Committed/Assigned 2,520,867 2,123,575 2,060,059 2,172,514 2,426,998 855,482 Unassigned Ending Balance � - - - - - . � . � Total Revenues and Other Sources 3,371,237 2,965,937 3,102,677 3,257,723 3,866,588 4,242,056 Total Expenditures and Other Uses (3,542,857) (3,080,761) (3,135,776) (3,091,582) (3,201,213) (3,248,683) • � � �� Beginning Fund Balance 1,170,052 998,432 883,608 850,509 1,016,649 1,682,024 Endin�Fund Balance 998,432 883,608 850,509 1,016,649 1,682,024 2,675,397 Restricted/Committed/Assigned 998,432 883,608 850,509 1,016,649 1,682,024 2,675,397 Unassigned Ending Balance � 0 0 0 0 0 SU M MARY - FIVE YEAR FI NANCIAL FORECAST ESTIMATED �• • •• � Projected Projected Projected Projected FY 18-19 • � FY 20-21 FY 21-22 FY 22-23 FY 23-24 � � � � . Total Revenues and Other Sources 2,705,331 2,654,710 2,692,314 2,695,083 2,691,692 2,688,588 Total Expenditures and Other Uses (2,693,600) (2,697,690) (2,692,314) (2,695,083) (2,691,692) (2,688,588) • � : � :� � � � � Beginning Fund Balance 31,249 42,980 (0) (0) 0 0 Endin�Fund Balance 42,980 (0) (0) 0 0 0 Restricted/Committed/Assigned 42,980 (0) (0) 0 0 0 Unassigned Ending Balance � - - - - - � � � � � � � Total Revenues and Other Sources 1,388,826 1,370,886 2,371,751 508,945 462,505 462,505 Total Expenditures and Other Uses (3,010,728) (2,385,749) (1,742,806) (55,000) 0 0 • � : � � � � Beginning Fund Balance 7,245,405 5,623,503 4,608,640 5,237,585 5,691,530 6,154,035 Endin�Fund Balance 5,623,503 4,608,640 5,237,585 5,691,530 6,154,035 6,616,540 Restricted/Committed/Assigned 5,623,503 4,608,640 5,237,585 5,691,530 6,154,035 6,616,540 Unassigned Ending Balance � - - - - - ' � � • � � � . Total Revenues and Other Sources 29,816,411 24,396,042 26,138,550 24,668,053 25,515,641 26,249,691 Total Expenditures and Other Uses (27,645,293) (24,951,647) (24,215,925) (22,423,956) (22,592,752) (24,788,492) • � � .� �• Beginning Fund Balance 23,199,260 25,370,378 24,814,773 26,737,398 28,981,495 31,904,384 Ending Fund Balance 25,370,378 24,814,773 26,737,398 28,981,495 31,904,384 33,365,583 Restricted/Committed/Assigned 10,791,202 9,219,229 9,611,545 10,342,072 11,722,421 11,604,769 Unassigned Ending Balance 14,579,176 15,595,544 17,125,853 18,639,424 20,181,963 21,760,814