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HomeMy WebLinkAboutCemetery Rules Regulations update Presentation 06-17-19 eme er a e : � Rules & Re ulations g � Improvements Town Council Meeting June 17, 2019 I . O . O . F . Westla ke Cemeter y � 1897 - The Roanoke Independent Order of Odd Fellows (I.O.O.F.) Lodge 421 purchased approximately 5.5 acres of property to serve as a public burial ground � 1920's -Run by a cemetery association by the Fanning family, Mr. Fanning, president of the I.O.O.F Cemetery Association. � May 2007 - The Town of Westlake was entrusted with the I.O.O.F. Roanoke Cemetery � February 2008 - The Board of Alderman approved a master plan and funding for an internal survey, ground scan and accounting software. Estimated grave sites at time: 1 ,01 1 Historical grave sites: 174 � April 2010 - The Town Council adopted ordinance 637 establishing Chapter 78 ,Sections 78-41 through 78-59 � May 2010 - The Town Council added I.O.O.F. as part of the new name of the cemetery, officially changing the name to I.O.O.F. Westlake Cemetery. � June 2019 - Sales have increased by 40�0 over the past two years. To ensure the financial stability and care of the Cemetery we are recommending an update to the Cemetery Rules &Regulations and Sales Policies. u e e or I.O.O.F. Cemetery Association Fund Balance by Fund Year � 2007 - $ 60,000 � 2018 - $ 92,622 � 2017 - $ 95, 19 7 � 2019 - $109,784 Other Financial Considerations 2017 - $200,000 donation for cemetery improvements Balance of $100,000 Improvements Made: water line, surveying, architectural design, cleared east side of cemetery and installed a trail Revenue vs . Ex ense p Total Burial Spaces Available: 1 , 174 Current Pricing: Full Size Plots $1 ,900 Infant Plots: $700 Interment Fees: $0 P o osed ricin : Proposed Expenditures: � Full �ze Plots $2, 100: � Grounds Improvements: 1 , 174 x $2, 100 $2,465,400 $10,000 � nfant Plots $800: � Leveling of headstones: $5,000 96 x $800 $ 76,800 � Master Plan: I nterment fee $300: $10,000 300 000 � Staff overtime: $2,842,200 12 000 $37,000 Bench Marks Cemetery Name & Location Cost Per Interment Space Size Space Fee I.O.O.F. Westlake Cemetery $1900/ 0 5 x 12 Infant $700 Bourland Cemetery (Keller) $1 ,800 $200 4 X 10 Medlin Cemetery (Trophy Club) $1 ,300 $150 4 X 10 Smithfield Cemetery (North Richland Hills) $1 ,500 $100 +$20 4 X 8 per year Birdville Cemetery (Haltom City) $1 ,500.00/ $300 5 X 8 $500 Refunded after headstone is placed Grand Prairie Memorial Gardens (Grand Prairie) $2,995 - $1 ,295 Non- $3,100 Residents $995 Residents Roselawn Memorial Park (Denton) $1 ,840 - $900- $1 ,500 4 X 10 $2,090 Date and time Denton Oakwood (Denton) IOOF = $900 $950 - $1 ,600 Oakwood = Depending $5,625 on Date and time Cemeter Pro osed y p I m rovements p � Roadway Loop � Landscaping � Signage � Small structure at East End � Monument Piece at Roundabout Current Cemeter �a out r. . y y � .���� _ ��:_�:��_:,��..;��;_���.�_ +��� .��W___�.Yi��i� �' •:, ..�i.�—'t+ �dr, r;�� . L�r.i . . :��A . _ . - ' - - '' _ . . . " ' _ ' . . . . " - - • � .. � � � .. _..,.. _ � . � . . . .. .. 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WESTLAKE I.O.O.F.CEMETERY PAV[NG E][HIBIT �� �1'�4m1A PREPARE�6Y � Q ��.�� .�.�:�:..: Pro osed Rules and p R I ti n t P 2 e u a o s da es . 3 U g p g � Landscaping (pg. 3) - Free standing planter pots or any vegetation most be approved � Visiting Hours (pg. 5) - Dusk to dawn Flowers & Arrangements (pg. 6) - Temporary decorations: 5 days prior to and removed 2 days after holidays, anniversary, birthdays � Grave Blankets (pg. 6) - 5 days prior and 2 days after � Change in Placement - (pg. 8) Necessary changes to incorrectly placed monuments not pre-approved will be billed to the Certificate holder � Markers & Monuments (pg. 7) - Benches and monuments size maximum of 4 ft. X 8 ft. "�-��.•_-,.as b4� � ��.. . . ;�an�. �. 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''. �, �f� � �,i ;���' �'t�; ���, � �. � � ��� � ��� t�� n. ;� . & � � � _ � �'�'}. a .„� _��_�,� ;_ :;�, ,: .� , �, F y. - , ,� ��r : . .,; .,` �:� � 1f ° r 4t 1 � � ' � � �� •l� �� �� - � � �y�i'��, ' . ��. Pr I P li i 0 osed a es o c es p Udates P . 3, p g � Adult burial space - $ 1 ,900 Proposed $2,100.00 Infant burial space - $ 700 Proposed $800.00 � Interment fee (New) - Proposed $300.00 � $200 of the Interment fee is refundable if marker is placed within 12 months � Urn interment fee (New) - Proposed $400.00 � Down payment of 20� , ( 12) consecutive monthly payments Next Ste s p � Town Council approves proposed changes Rules & Regulations and Sales policies � Town Council's thoughts on Changing the name to I.O.O.F. Westlake Cemetery or Westlake Cemetery � Notify all certificates holders � By mail, phone and posted signs of change in Cemetery Rules & Regulations June and July � Effective date August 1 St � Approve funding cemetery improvements with donated fu nd of $100,000 � Master plan � Contracted services � Leveling headstones � Raise funding for improvement