HomeMy WebLinkAbout06-03-19 BOT Agenda PacketThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the
Board of Trustees Workshop but not prior to the posted start time.
Mission Statement
Westlake Academy is an IB World School whose mission is to provide students with an
internationally minded education of the highest quality so they are well-balanced and
respectful life-long learners.
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WESTLAKE ACADEMY
Vision Statement
Westlake Academy inspires college bound students to achieve their highest individual potential
in a nurturing environment that fosters the traits found in the IB Learner Profile:
Inquirers, Knowledgeable, Thinkers, Communicators, Principled,
Open-Minded, Caring, Risk-takers, Balanced and Reflective
BOARD OF TRUSTEES MEETING
AGENDA
June 3, 2019
1500 Solana Boulevard
Building 7, Suite 7100
1st FLOOR, COUNCIL CHAMBER
WESTLAKE, TX 76262
Workshop Session 2:00 p.m.
Regular Session 2:15 p.m.
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Work Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. RECOGNIZE THE BASEBALL TEAM
4. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
5. REPORTS
Reports are prepared for informational purposes and will be accepted as presented. (there
will no presentations associated with the report items) There will be no separate discussion unless a
Trustee requests that report be removed and considered separately.
a. Report on the Westlake Academy Class of 2019 college acceptance data and trends.
6. DISCUSSION ITEMS
a. Presentation and discussion regarding the annual update from the House of
Commons (HOC).
b. Presentation and discussion regarding the annual update from the Westlake Academy
Athletic Club (WAAC).
c. Presentation and discussion regarding the annual update from the Westlake Academy
Foundation (WAF).
7. BOARD RECAP / STAFF DIRECTION
8. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. ITEMS OF COMMUNITY INTEREST: President and Trustee Reports on Items of
Community Interest pursuant to Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression of thanks, congratulations or
condolences; (2) information about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5) information about community
events; and (6) announcements involving imminent threat to public health and safety.
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3.CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any
matter whether or not it is posted on the agenda. The Board cannot by law take action
nor have any discussion or deliberations on any presentation made to the Board at this
time concerning an item not listed on the agenda. Any item presented may be noticed on
a future agenda for deliberation or action.
4.CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a.Consider approval of the minutes from the meeting on May 6, 2019.
b.Consider approval of the minutes from the meeting on May 20, 2019.
c.Consider approval of Resolution 19-08, Westlake Academy to renew
participation with the ESC Region 11 Benefits Cooperative for the 2019-2020
school year.
5.FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future
Board meeting. The Board member making the request will contact the Superintendent
with the requested item and the Superintendent will list it on the agenda. At the
meeting, the requesting Board member will explain the item, the need for Board
discussion of the item, the item’s relationship to the Board’s strategic priorities, and the
amount of estimated staff time necessary to prepare for Board discussion. If the
requesting Board member receives a second, the Superintendent will place the item on
the Board agenda calendar allowing for adequate time for staff preparation on the
agenda item.
6.ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd.,
Building 7, Suite 7100, Westlake, TX 76262, on May 30, 2019, by 5:00 p.m. under the Open Meetings
Act, Chapter 551 of the Texas Government Code.
_____________________________________
Kelly Edwards, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Board of
Trustees
Item # 2 – Pledge of
Allegiance
Texas Pledge:
“Honor the Texas flag;
I pledge allegiance to
the, Texas, one state
under God, one and
indivisible.”
3. RECOGNIZE THE BASEBALL TEAM
Board of
Trustees
Item # 3 – No Supporting
Documentation
REVIEW OF CONSENT AGENDA ITEMS
a. Consider approval of the minutes from the meeting on May 6, 2019.
b. Consider approval of the minute from the meeting on May 20, 2019.
c. Consider approval of Resolution 19-08, Westlake Academy to renew
participation with the ESC Region 11 Benefits Cooperative for the 2019-2020
school year.
Board of
Trustees
Item # 4 – Review of
Consent Agenda Items
REPORTS
Reports are prepared for informational purposes and will be accepted as presented.
(there will no presentations associated with the report items) There will be no separate discussion
unless a Trustee requests that report be removed and considered separately.
a. Report on the Westlake Academy Class of 2019 college acceptance data and
trends.
Board of
Trustees
Item #5 – Reports
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Report
Westlake Board Meeting
Monday, June 03, 2019
TOPIC: Report on the Westlake Academy Class of 2019 college acceptance data
and trends.
STAFF CONTACT: Carl Tippen, College Counselor / Stacy Stoyanoff, Secondary Principal
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Academic Excellence Academic
Operations Diploma Programme
Increase the Future
Readiness of All
Students
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 1, 2018 Completion Date: June 3, 2019
Funding Amount: N/A Status - Not Funded Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
This report is an annual update and is informative only. This report will analyze the current college
acceptance data and trends from the Westlake Academy Class of 2019.
RECOMMENDATION
N/A
ATTACHMENTS
Report
5/30/19 1
Date: June 3, 2019
TO: Superintendent, Honorable President, and the Board of Trustees
FROM: Mr. Carl Tippen, College Counselor and Mr. Stacy Stoyanoff, DP Principal
SUBJECT: Westlake Academy Class of 2019 College Counseling Report
The Class of 2019 College Counseling report captures the admissions and scholarship activity over this school year for the
senior class. This report details National Merit accomplishments, statistics for the admissions cycle, notable/selective
institutions students were admitted and scholarships received. Seniors had until May 1, 2019 at 11:59pm to commit to
their institution.
Class of 2019 College Counseling Report
National Merit Finalists
• Trevor Adkins
• Samuel Jung
National Merit Commended
• Sahejbir Bhatia
• Nicholas Bellinger
• Sophia Carino
• Connor Kraska
• Anishka Peter
• Alisha Somani
National Merit Scholarships
• Samuel Jung – National Merit Scholarship Corporation – Northwestern University
• Macy Orman – W. W. Grainger, Inc.
National Hispanic Scholars
• Braden Deras
• Thomas “Nick” Robinson
AP Scholars
• 65% of the Class of 2019 were either an AP Scholar, AP Scholar with Honors, or an AP Scholar with Distinction
Early Decision/Restrictive Early Action/Early Action
75% (49/65) of the Class of 2019 applied to a college/university through an Early Admissions Program.
Early Admission Program # of Students Class %
Early Decision (Binding) 11 65 17
Early Action (Non–Binding) 34 65 52
Restrictive Early Action (Non–Binding) 4 65 6
5/30/19 2
Type of Institutions the Class of 2019 will attend
• 63% will attend a public institution
• 32% will attend a private institution
• 3% undecided on where they will attend
• 2% will attend a Post Graduate Year
Location of Institutions Where the Class of 2019 will attend
• 50.7% will be attending an In-State Institution
• 44.6% will be attending an Out of State Institution
• 4.6% are undecided where they will be attending
Notable Schools Who Admitted the Class of 2019 (Less than 25% Overall Acceptance Rate)
• Brown University
• Cornell University
• Georgia Institute of Technology
• Johns Hopkins University
• New York University
• Princeton University
• Rice University
• University of California, Los Angeles
• University of Chicago
• University of Southern California
• Vanderbilt University
• Yale University
Class 2019 Scholarships Reported by students as of 5/24/2019 - $1.5 Million
Institutions Attending
Public Instituiton Private Institution
Undecided Post Grad Year
Location of Institutions
In State Out of State Undecided
DISCUSSION ITEMS
a. Presentation and discussion regarding the annual update from the House of
Commons (HOC).
b. Presentation and discussion regarding the annual update from the Westlake
Academy Athletic Club (WAAC).
c. Presentation and discussion regarding the annual update from the Westlake
Academy Foundation (WAF).
Board of
Trustees
Item # 6 – Discussion
Items
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, June 03, 2019
TOPIC: Presentation and discussion regarding an annual update from the House of
Commons (HOC)
STAFF CONTACT: Dr. Mechelle Bryson
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision: Westlake Academy
inspires college bound
students to achieve their
highest individual
potential in a nuturing
environment that fosters
the traits found in the IB
Learner Profile.
Citizen, Student &
Stakeholder PYP / MYP / DP Increase Financial
Capacity & Reserves
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 15, 2018 Completion Date: May 30, 2019
Funding Amount: N/A Status - N/A Source - Contributions/Grants
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The purpose of the Westlake Academy House of Commons is to build, serve and support the
Westlake Academy Community and to foster a first class education for all Westlake Academy
students.
Each year Westlake affiliate organizations are required to present a status report to the Board of
Trustees. As such, the Westlake Academy House of Commons will provide information on the
progress that the organization has made toward their mission for the 2018-2019 school year. A
synopsis of activities will be provided along with highlights of support initiatives and a preview
of future enhancement initiatives. Within this framework, a financial review will be included.
RECOMMENDATION
Seeking guidance on the partnership between the HOC and Westlake Academy.
ATTACHMENTS
None
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, June 03, 2019
TOPIC: Presentation and discussion regarding an annual update from the Westlake
Academy Athletic Club (WAAC)
STAFF CONTACT: Dr. Mechelle Bryson & Mr. Alan Burt
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision: Westlake Academy
inspires college bound
students to achieve their
highest individual
potential in a nuturing
environment that fosters
the traits found in the IB
Learner Profile.
Citizen, Student &
Stakeholder PYP / MYP / DP Increase Financial
Capacity & Reserves
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 15, 2018 Completion Date: May 30, 2019
Funding Amount: N/A Status - N/A Source - Contributions/Grants
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The Westlake Academy Athletic Club (WAAC) serves and supports the Athletic Director in
building student athletic participation within the Westlake Academy community. The WAAC
fulfills this mission in many ways, including organizing fund-raising events, hosting and funding
the athletic banquet, filling volunteer needs, selling spirit wear and making financial
contributions directly to or for the benefit of Westlake Academy athletics.
Each year Westlake affiliate organizations are required to present a status report to the Board of
Trustees. As such, the WAAC will provide information on the progress that they have made
toward their mission for the 2018-2019 school year. A synopsis of activities will be provided
along with highlights of support initiatives and a preview of future booster initiatives. Within
this framework, a financial review will be included.
RECOMMENDATION
Seeking guidance on the partnership between the WAAC and Westlake Academy.
ATTACHMENTS
None
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, June 03, 2019
TOPIC: Presentation and discussion regarding an annual update from the Westlake
Academy Foundation (WAF)
STAFF CONTACT: Dr. Mechelle Bryson and Dr. Shelly Myers
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision: Westlake Academy
inspires college bound
students to achieve their
highest individual
potential in a nuturing
environment that fosters
the traits found in the IB
Learner Profile.
Citizen, Student &
Stakeholder PYP / MYP / DP Increase Financial
Capacity & Reserves
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 15, 2018 Completion Date: May 30, 2019
Funding Amount: N/A Status - N/A Source - Contributions/Grants
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The purpose of the Westlake Academy Foundation is to “provide financial support for Westlake
Academy in its effort to provide students with an internationally minded education of the highest
quality so they are well-balanced and respectful life-long learners.” In essence, the foundation
serves as the fundraising arm of the Academy.
Each year Westlake affiliate organizations are required to present a status report to the Board of
Trustees. As such, the Westlake Academy Foundation will provide information on the progress
that the organization has made toward their mission for the 2018-2019 school year. A synopsis
of activities will be provided along with highlights of support initiatives and a preview of future
enhancement initiatives. Within this framework, a financial review will be included.
RECOMMENDATION
Seeking guidance on the partnership between the HOC and Westlake Academy.
ATTACHMENTS
None
BOARD RECAP / STAFF DIRECTION
Board of
Trustees
Item #7 – Board Recap /
Staff Direction
Board of
Trustees
Item # 8 – Adjournment
Work Session
ITEMS OF COMMUNITY INTEREST: President and
Trustee Reports on Items of Community Interest pursuant to
Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression
of thanks, congratulations or condolences; (2) information
about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5)
information about community events; and (6)
announcements involving imminent threat to public health
and safety.
Westlake Academy Seniors Bricklaying, followed by the Seniors’ Baccalaureate Program
Thursday, May 30, 2019; 9:30 am & 10:30 am respectively
WA Campus – Outside & Inside Gym
Westlake Academy Last Day of School and End of Year Picnic hosted by the Town of Westlake
Thursday, May 30, 2019; Noon (and earlier depending on student grades)
WA Campus – West side of Dining Hall; younger grades in classrooms
WA Senior Banquet
Thursday, May 30, 2019; 6:00 pm (doors open at 5:30 pm for check-in & viewing of graduates’ boards)
The Bowden in Keller
WA 2019 Commencement Ceremony (10th graduating class!)
Saturday, June 1, 2019; 2:00 pm (Trustees to arrive at 1:00 pm for Guest Reception)
Hurst Conference Center, 1601 Campus Drive, Hurst, 76054
-This year’s guest speaker is award-winning radio personality and host of the longest running DFW morning show,
Mark “Hawkeye” Louis, from KSCS FM 96.3.
Westlake Residents’ Public Safety Fair
Sunday, June 2, 2019; 3:00 – 5:00 pm
Fire-EMS Station No. 1, 2000 Dove Road
- For all of our residents of all ages: come learn more about our Westlake firefighters and tour the Fire-EMS Station,
meet our Keller Police patrol officers & captains, see their SWAT vehicle and other equipment, visit with our Animal
Control officers, register your pets on-site, and consider taking home a new four-legged friend visiting from the
Humane Society North Texas. We will have several activities for our younger residents too – yard games, balloons,
face painting, and more. Food trucks on site with shaved ice to keep us all cool & even more tempting dishes! We
really hope our residents and families will come on out on this Sunday afternoon to visit and learn more about your
community’s public safety services and personnel. Questions? Contact Ginger Awtry via email or call 817-490-5719.
Coffee & Conversation with the Mayor/Board President
Monday, June 3, 2019; 8:00 – 9:30 am
Marriott Solana Hotel – Great Room
-Thank you to the Marriott for providing complimentary coffee & tea each month!
Board of Trustees Work Session/Meeting
Monday, June 3, 2019*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - Council Chambers
Westlake Historical Preservation Society (WHPS) Board Meeting
Tuesday, June 4, 2019*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - Council Chambers
Planning & Zoning Work Session/Meeting
Monday, June 10, 2019*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - Council Chambers
Public Art Competition Advisory Committee Meeting
Monday, June 17, 2019; 11:00 am*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - Council Chambers
Board of
Trustees
Item # 2 – Items of
Community Interest
Town Council Work Session/Meeting
Monday, June 17, 2019*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - Council Chambers
No Coffee & Conversation or any regular Municipal/Academy meetings are held in July.
Have a great summer!
Westlake Municipal Offices closed in observance of the July 4th/Independence Day Holiday
Thursday, July 4, 3019
**There will no interruption to this week’s trash & recycling services; Service will occur on the regular
collection day of Friday, July 5, 2019.
*For meeting agendas and details on WA calendar events or Municipal calendar events, please visit the Westlake
Academy website or the Town of Westlake website for further assistance.
CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any matter
whether or not it is posted on the agenda. The Board cannot by law take action nor have any
discussion or deliberations on any presentation made to the Board at this time concerning an
item not listed on the agenda. Any item presented may be noticed on a future agenda for
deliberation or action.
Board of
Trustees
Item # 3 – Citizen
Comments
CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting on May 6, 2019.
b. Consider approval of the minute from the meeting on May 20, 2019.
c. Consider approval of Resolution 19-08, Westlake Academy to renew participation
with the ESC Region 11 Benefits Cooperative for the 2019-2020 school year.
Board of
Trustees
Item # 4 – Consent
Agenda
BOT Minutes 05/06/19
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WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
May 6, 2019
PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Michael Barrett, and Rick
Rennhack.
ABSENT: Greg Goble and Carol Langdon.
OTHERS PRESENT: Superintendent Amanda DeGan, Board Secretary Kelly Edwards,
Dr. Mechelle Bryson, PYP Principal Rod Harding, PYP Assistant
Principal Beckie Paquin, Secondary Principal Stacy Stoyanoff,
Secondary Assistant Principal Jennifer Furnish, College Counselor
Carl Tippen, Deputy Town Manager Noah Simon, Assistant Town
Manager Jarrod Greenwood, Finance Director Debbie Piper,
Director of Communications Ginger Awtry, Communications
Manager Jon Sasser, Director of Facilities & Public Works Troy
Meyer, and WA Foundation Executive Director Dr. Shelly Myers.
Work Session
1. CALL TO ORDER
President Wheat called the work session to order at 5:07 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the Pledge of Allegiance to the United States and Texas flags.
BOT Minutes 05/06/19
Page 2 of 4
3. RECOGNIZE THE FOLLOWING GROUPS OF STUDENTS:
• VALEDICTORIAN AND SALUTATORIAN & TOP 10% STUDENTS
Sahejbir Bhatia (Duke University) - Valedictorian
Macy Orman (Texas A&M University) - Salutatorian
Hunter Barnard - University of Alabama
Samuel Jung - Northwestern University
Connor Kraska - Brown University
Alisha Somani - Princeton University
• CONGRESSIONAL ART RECIPIENTS
Mrs. James provided an overview of the contest
Recipient: Miss Amanda Choy
• SPORTS TEAMS
Coach Nothe recognized the following teams:
Tennis Team and Coach Gopffarth
Girls Basketball Team
Golf Teams
4. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
President Wheat asked questions regarding the procedures of the the Search and
Interrogations policy.
5. DISCUSSION ITEMS
a. Presentation and discussion regarding the IB Continuum Evaluation and stakeholder
involvement in the process, March 4-6, 2020.
Mr. Harding, Mrs. Watson, and Ms. Schneider provided a presentation and overview
of the process.
Discussion ensued regarding the action plan, resources provided in advance, planning
for the visit, and board member involvement.
b. Presentation and discussion regarding of the Planning Process, Schedule, and Guiding
Principles for an Updated/New Westlake Academy Facility Master Plan.
Mr. Meyer, and Mr. Diego Barrera and Mr. Terry Hoyle, Stantec, provided a
presentation and overview regarding feedback from the community meetings.
BOT Minutes 05/06/19
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Discussion ensued regarding extended boundary families, proposed phasing, life span
of the current portable buildings, fire lane access verse a lane to cue traffic, building
standards required for additional parking, creating a signature space, portable
buildings to bridge the enrollment gap, site access and parking, community access
(shared facility), safety and security, increasing parking by exploring a parking
garage, remote parking, Phase 5 of the current Arts & Science building, campus
capacity, when new construction impacts students results, off-campus
resources/facilities, the definition of Makerspace, and funding options.
President Wheat provided parents in the audience the opportunity to comment on the
presentation of the proposed facility plan.
Next steps include meeting with WA Leadership to fine tune classroom needs,
funding options, and today’s cost with future costs.
6. BOARD RECAP / STAFF DIRECTION
- Traffic study and flow within campus and adjacent roadway
- Bundle the components and identify phasing options in draft FMP
- View in light of enrollment and current capacity
- Examine the impact of growth on culture
- Explore any corporate partnerships that may be available
7. ADJOURNMENT
President Wheat adjourned the work session at 7:36 p.m.
Regular Session
1. CALL TO ORDER
President Wheat called the regular session to order at 7:36 p.m.
2. ITEMS OF COMMUNITY INTEREST
Ms. Awtry provided an overview of upcoming events.
3. CITIZEN COMMENTS
No one addressed the Board.
BOT Minutes 05/06/19
Page 4 of 4
4. CONSENT AGENDA
a. Consider approval of the minutes from the meeting on April 1, 2019.
b. Consider approval of Resolution 19-04, Adopting an Interrogations and
Searches Policy.
c. Consider approval of Resolution 19-05, Repealing the Graduation Policy 6.04
due to it no longer being applicable to students.
d. Consider approval of Resolution 19-06, Amending and renaming the board
Graduation Policy 6.04A.
MOTION: Trustee Rennhack made a motion to approve the consent
agenda. Trustee Barrett seconded the motion. The motion
carried by a vote of 3-0.
5. FUTURE AGENDA ITEMS
No future agenda items.
6. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a motion to
adjourn the meeting.
MOTION: Trustee Belvedere made a motion to adjourn the regular session.
Trustee Barrett seconded the motion. The motion carried by a
vote of 3-0.
President Wheat adjourned the regular session at 7:46 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON JUNE 3, 2019.
ATTEST:
____________________________
Laura Wheat, President
_____________________________
Kelly Edwards, Board Secretary
BOT Minutes 05/20/19
Page 1 of 2
WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
May 20, 2019
PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Rick Rennhack, and Greg
Goble.
ABSENT: Michael Barrett and Carol Langdon
OTHERS PRESENT: Assistant Town Manager Jarrod Greenwood, Board Secretary
Kelly Edwards, Deputy Town Manager Noah Simon, Director of
Communications Ginger Awtry, Communications Manager Jon
Sasser, Director of Facilities & Public Works Troy Meyer and
Court Administrator Jeanie Roumell.
Regular Session
1. CALL TO ORDER
President Wheat called the regular session to order at 8:37 p.m.
2. PRESENTATION AND DISCUSSION REGARDING RESOLUTION 19-07,
AUTHORIZING THE SUPERINTENDENT TO ENTER INTO A LEASE AGREEMENT
WITH CSI LEASING, INC., FOR THE PURCHASE OF TECHNOLOGY FOR A ONE-
TO-ONE DEVICE INITIATIVE.
Director Power gave a presentation and overview of the item.
Discussion ensued regarding the buyout options, capabilities, purchasing keyboards, and
students opting-out of the program.
MOTION: Trustee Belvedere made a motion to approve Resolution 19-
07. Trustee Goble seconded the motion. The motion carried by
a vote of 3-0.
BOT Minutes 05/20/19
Page 2 of 2
3. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a motion to
adjourn the meeting.
MOTION: Trustee Rennhack made a motion to adjourn the regular session.
Trustee Belvedere seconded the motion. The motion carried by
a vote of 3-0.
President Wheat adjourned the regular session at 8:42 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON JUNE 3, 2019.
ATTEST:
____________________________
Laura Wheat, President
_____________________________
Kelly Edwards, Board Secretary
Page 1 of 2
estlake Academy Board of Trustees
TYPE OF ACTION
Regular Meeting - Consent
Westlake Board Meeting
Monday, June 03, 2019
TOPIC: Consider a Resolution authorizing Westlake Academy to renew
participation with the ESC Region 11 Benefits Cooperative for the 2019-
2020 school year.
STAFF CONTACT: Todd Wood, Director of HR & Administrative Services
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Mission: Westlake
Academy is an IB World
School whose mission is to
provide students with an
internationally minded
education of the highest
quality, so they are well-
balanced life-long
learners.
People, Facilities, &
Technology PYP / MYP / DP
Attract, Recruit &
Retain the Highest
Quality Workforce
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: September 1, 2019 Completion Date: August 31, 2020
Funding Amount: N/A Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Westlake Academy expanded and enhanced its employee benefit package by joining the ESC
Region 11 Benefits Cooperative in August 2008. The Cooperative, currently serving 46 school
districts and charter schools consisting of thousands of members, offers Westlake Academy a more
comprehensive and competitive benefits package at a lower cost. By leveraging the numbers of
its members, this program is capable of leveraging products and services in a more cost-efficient
manner than the Academy can obtain on its own. It is necessary to renew the Academy’s
participation by Interlocal Agreement on an annual basis. This renewal is for the 2019-2020 school
year.
Page 2 of 2
RECOMMENDATION
Staff recommends the Board of Trustees adopt ESC Region 11 Benefits Cooperative Interlocal
Resolution and Agreement, renewing Westlake Academy’s participation for the 2019-2020
school year.
ATTACHMENTS
ESC Region 11 Benefits Cooperative Interlocal Resolution and Agreement
Resolution WA 19-08
Page 1 of 3
WESTLAKE ACADEMY
RESOLUTION 19-08
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
AUTHORIZING THE APPROVAL OF AN INTERLOCAL AGREEMENT WITH THE
EDUCATION SERVICE CENTER REGION 11 BENEFITS COOPERATIVE.
WHEREAS, Westlake Academy, an open-enrollment charter school operated by the
Town of Westlake, Texas, (“Participant”) pursuant to the authority granted under Chapter 791
Government Code, as amended, desires to join together with other school districts, charter schools,
or governmental entities to participate in employee benefits offered by the Education Service
Center Region 11 Employee Benefits Cooperative (the “ESC Region 11 BC”), holding the opinion
that participation in these programs will be beneficial to the school district, charter school, or
governmental entities and its employees; and,
WHEREAS, the ESC Region 11 BC is managed by a committee called the Board of Record
that consists of the superintendents or chief executive officers or their designees from each of the
Participants in the Coop; and,
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED that Board of Trustees of Westlake
Academy requests the ESC Region 11 BC to include Westlake Academy as a participant.
Participant acknowledges and agrees to the following:
1. The purposes of the ESC Region 11 BC are governmental functions or services that each
party to this agreement is authorized to perform individually;
2. Any obligation to pay any fees will come from current revenues available to the
Participant;
3. Such fees fairly compensate the parties performing the functions and services under the
agreement;
4. This agreement incorporates the Operational Procedures developed by the Board of
Record as it currently exists or may be hereafter amended by action of the Board of
Record;
5. Participant delegates to the Board of Record authority to modify the Operational
Procedures as the Board of Record deems in the best interests of the ESC Region 11 BC;
6. Participant delegates to the Board of Record all purchasing functions related to the
purposes of this interlocal agreement to the maximum extent permitted by law;
7. Participant shall comply with the Operational Procedures as established, modified, and/or
approved by the Board of Record;
Resolution WA 19-08
Page 2 of 3
8. The ESC Region 11 BC shall comply with the purchasing requirements for the purchase
of personal property and services as required by Chapter 44 of the Education Code and
Chapter 791 of the Local Government Code;
9. The term of this agreement shall be one year, from September 1, 2019, to August 31,
2020, and
10. Participant or the ESC Region 11 BC may terminate Participant’s participation in the ESC
Region 11 BC for any reason by giving written notice to the ESC Region 11 BC Board of
Record sixty (60) calendar days before the anniversary date of this agreement.
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Board of Trustees of Westlake Academy hereby approves this
resolution and agreement for Westlake Academy to participate in the ESC Region 11 BC for the
2019-2020 school year.
SECTION 3: If any portion of this resolution and agreement shall, for any reason, be
declared invalid by any court of competent jurisdiction, such invalidity shall not affect the
remaining provisions hereof and the Council hereby determines that it would have adopted this
Resolution without the invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of passage.
BE IT FURTHER RESOLVED that the Board of Trustees of Westlake Academy authorizes its
Superintendent to execute any and all documents and take whatever action necessary to carry out
the desires of the Board of Trustees as stated herein.
Resolution WA 19-08
Page 3 of 3
I certify that the foregoing is a true and correct copy of the resolution and agreement adopted by
the Board of Trustees of Westlake Academy and that the same is reflected in the minutes of the
Board meeting held on June 3, 2019.
In witness thereof, we hereunto affix our signatures this 3rd day of June, 2019.
BY: _____ Laura Wheat
Signature of School Board or Charter Typed Name of School Board or Charter
School Board President School Board President
_____ Kelly Edwards
Signature of School Board or Charter Typed Name of School Board or Charter
School Board Secretary School Board Secretary
______ Amanda DeGan
Signature of School Board or Charter Typed Name of School Board or Charter
School Superintendent School Board Superintendent
Name of Agency: Westlake Academy
Address: 2600 JT Ottinger Road
Westlake, TX 76262
Name of Contact Person: Todd Wood
Phone Number: (817) 490-5711
__________________________________ Wes Eversole
Signature of ESC Region 11 BC Board Typed Name of ESC Region 11 BC Board
President President
__________________________________ Tiffany Green
Signature of ESC Region 11 BC Board Typed Name of ESC Region 11 BC Board
Secretary Secretary
__________________________________ Dr. Clyde W. Steelman, Jr. Ed.D
Signature of ESC Region 11 BC Executive Typed Name of ESC Region 11 BC
Director Executive Director
__________________________________
Date Approved by ESC Region 11 BC
FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board
meeting. The Board member making the request will contact the Superintendent with the
requested item and the Superintendent will list it on the agenda. At the meeting, the
requesting Board member will explain the item, the need for Board discussion of the item,
the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member receives
a second, the Superintendent will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
- NONE
Board of
Trustees
Item # 5 – Future Agenda
Items
Board of
Trustees
Item # 6 – Adjournment
Regular Session