The URL can be used to link to this page

Home My WebLink About04-22-19 TC Min THE‘61°°°111W TOWN OF WESTLAKE MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING April 22, 2019 PRESENT: Mayor Laura Wheat and Council Members Carol Langdon, Rick Rennhack, and Greg Goble. Commissioners Michelle Lee, Liz Garvin, Ken Kraska, Kim Morris, and Sharon Sanden ABSENT: Council Members Alesa Belvedere, Michael Barrett and Commission Chairman Tim Britian OTHERS PRESENT: Town Manager Amanda DeGan, Assistant Town Manager Jarrod Greenwood, Town Secretary Kelly Edwards, Assistant to the Town Secretary Tanya Morris, Town Attorney Stan Lowry, Fire Chief Richard Whitten, Deputy Fire Chief John Ard, Building Official Pat Cooke, Director of Planning & Development Ron Ruthven, Development Coordinator Nick Ford, Finance Director Debbie Piper, Director of Facilities & Public Works Troy Meyer, Director of Communications Ginger Awtry, Communications Manager Jon Sasser, Director of Information Technology Jason Power, Director of Human Resources and Administrative Services Todd Wood, and Municipal Court Administrator Jeanie Roumell. Joint Work Session with the Planning and Zoning Commission 1. CALL TO ORDER—TOWN COUNCIL Mayor Wheat called the joint work session to order at 4:01 p.m. Town Council Minutes 04/22/19 Page 1 of 6 2. CALL TO ORDER— PLANNING AND ZONING COMMISSION Commissioner Lee called the joint work session to order at 4:01 p.m. 3. PLEDGE OF ALLEGIANCE Mayor Wheat led the Pledge of Allegiance to the United States and Texas flags. 4. PRESENTATION AND DISCUSSION REGARDING THE 2015 FORGING WESTLAKE COMPREHENSIVE PLAN. Town Manager DeGan provided an overview of the discussion. Mr. Robin McCaffrey, Mesa Planning, provided an overview of his involvement in the plan and a presentation and overview. Discussion ensued regarding the 2 prescriptive methods to interpret density, cluster development surrounded by open space, where cluster developments originated, ground plain preservation, master builders, transferring of density, gateways to Westlake, the Town's obligation in respect to the land owner, risk of leaving property as it is currently zoned, mixed uses of Entrada, reviewing the current residential developments and their design quality manuals, zoning change request reflecting the comprehensive plan, is the plan a check list or a tool, and setting additional joint meetings to provide work case studies. 5. ADJOURNMENT OF THE JOINT WORK SESSION. Mayor Wheat adjourned the joint work session at 6:31 p.m. Commissioner Lee adjourned the joint work session to order at 6:31 p.m. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 6:59 p.m. 2. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR MEETING AGENDA. No additional discussion. Town Council Minutes 04/22/19 Page 2 of 6 3. REPORTS a. Report of Quarterly Financial Dashboard and Analysis including Capital Projects for the Quarter ended March 31, 2019. 4. DISCUSSION ITEMS a. Presentation and discussion regarding State Highway 170/Roanoke Road intersection and TxDOT speed studies. Assistant Town Manager Greenwood and Mr. Jody Short, Lee Engineering, provided a presentation and overview of the item. Discussion ensued regarding the lack of current signage, TxDOT speed study recommendation, various options for the intersection at Roanoke Road, installing a combination of safety mitigation devices, asking surrounding communities to share the cost, meeting with TxDOT regarding this intersection, and the recommended speed. b. Standing Item: Presentation and discussion of development projects per Staff Report March 2019 including an Entrada report from the Developer and projects in Planned Development PD 3-5. Director Ruthven and Coordinator Ford provided an overview of the following development: Entrada: retail corner, issues regarding the tower frame, possible stop work order if the tower is not completed, gas line that encroaches into the parking garage building footprint, opening September 2019 (pedestrian bridge and restaurant row) and abandoning the gas well. Solana: selling the Terrace including property south of the Marriott and construction of additional surface parking should begin this fall. The Knolls: Road grades established, final lot draw for builders, drone flights over the development, and staff is reviewing the final draft of design guidelines Charles Schwab: opening in fall 2019 5. EXECUTIVE SESSION Council did not convene to into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Town Council Minutes 04/22/19 Page 3 of 6 a. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Trophy Club Municipal District No. 1 b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - BRE Solana - Waterside Land Company LLC 6. RECONVENE MEETING 7. COUNCIL RECAP / STAFF DIRECTION Staff will provide an update of the meeting with TxDOT regarding the Roanoke Road intersection. 8. ADJOURNMENT Mayor Wheat adjourned the work session at 7:44 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the regular session to order at 7:44 p.m. 2. ITEMS OF COMMUNITY INTEREST: Director Awtry provided an overview of the upcoming events. Mayor Wheat announced National Day of Prayer will be May 2, 2019. Mayor Wheat moved to item 5 of the agenda. Town Council Minutes 04/22/19 Page 4 of 6 3. CITIZEN COMMENTS No one addressed the Council. 4. CONSENT AGENDA: a. Consider approval of the revised minutes from the meeting on January 7, 2019. b. Consider approval of the revised minutes from the meeting on February 25, 2019. c. Consider approval of Resolution 19-17, Authorizing the Town Manager to execute a contract with Jerry Hodge &Associates, LLC for project management services related to TxDOT construction of State Highway 114 services roads and other improvements and amending the adopted budget to provide funding. d. Consider approval of the minutes from the meeting on March 25, 2019. MOTION: Council Member Rennhack made a motion to approve the consent agenda. Council Member Goble seconded the motion. The motion carried by a vote of 3-0. 5. PRESENTATION AND DISCUSSION REGARDING THE PROJECT SUMMARY OF THE WESTLAKE FIRE-EMS STATION NO. 1. Director Meyer provided a presentation and overview of the item. Discussion ensued regarding the positive ISO rating change, Safety Fair on June 2, 2019, and Westlake Academy students CPR class and tour. Mayor Wheat moved back to item 3 of the agenda. 6. EXECUTIVE SESSION Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Trophy Club Municipal District No. 1 b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial Town Council Minutes 04/22/19 Page 5of6 or other incentive to a business prospect described by Subdivision (1) for the following: - BRE Solana - Waterside Land Company LLC 7. RECONVENE MEETING 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 9. FUTURE AGENDA ITEMS: No additional discussion required. 10. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Langdon made a motion to adjourn the meeting. Council Member Goble seconded the motion. The motion carried by a vote of 3-0. Mayor Wheat adjourned the meeting at 8:21 p.m. APPROVED BY THE TOWN COUNCIL ON MAY 20, 2019. ATTEST: i.,': Laura Wheat, Mayor Kell Edwar , Town Secretary Town Council Minutes 04/22/19 Page 6 of 6