HomeMy WebLinkAbout03-25-19 TC Min THE‘411111W
TOWN OF
WESTLAKE
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
March 25, 2019
PRESENT: Mayor Laura Wheat and Council Members Carol Langdon, Alesa Belvedere, Rick
Rennhack, and Greg Goble. Michael Barrett arrived at 5:15 p.m.
ABSENT:
OTHERS PRESENT: Town Manager Amanda DeGan, Assistant to the Town Manager
Jarrod Greenwood, Town Secretary Kelly Edwards, Town Attorney
Stan Lowry, Fire Chief Richard Whitten, Deputy Fire Chief John
Ard, Building Official Pat Cooke, Development Coordinator Nick
Ford, Finance Director Debbie Piper, Director of Facilities & Parks
Troy Meyer, Director of Communications Ginger Awtry,
Communications Manager Jon Sasser, Director of Information
Technology Jason Power, Director of Human Resources and
Administrative Services Todd Wood, and Municipal Court
Administrator Jeanie Roumell.
Work Session
1. CALL TO ORDER
Mayor Wheat called the work session to order at 5:10 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Wheat led the Pledge of Allegiance to the United States and Texas flags.
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3. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR
MEETING AGENDA.
No additional discussion.
4. REPORTS
a. Annual report from the Keller Police Department relative to police services and
the racial profiling report for the Town of Westlake.
Discussion ensued regarding declining numbers, traffic stops, crimes, two
factors driving the decrease: focusing on Westlake Academy and freeway traffic
accidents, quality traffic analysis, racial data profiling is driven by the legislature,
and future reports categorizing by race and gender.
5. DISCUSSION ITEMS
a. Presentation and discussion regarding the annual Comprehensive Annual
Financial Report (CAFR) presented by Weaver and Tidwell, L.L.P., for the fiscal
year ended September 30, 2018.
Mr. John DeBurro, Weaver and Tidwell, and Director Piper provided a
presentation and overview of the item.
Discussion ensued regarding the breakdown of sales tax and use tax, one time
appropriations, and the implementation of GASB 75.
b. Presentation and discussion providing an update regarding the status of the work
to date of the Westlake Public Art Competition Advisory Committee and adding
another member to the Committee.
Mr. Russell Tether and Mr. Robin McCaffrey provided an overview of the item.
Discussion ensued regarding the number of applicants, four (4) semi-finalists,
next steps, an additional member joining the committee, citizen involvement,
and a high-level communication to residents regarding the committee and artist.
c. Presentation and discussion regarding Regular Agenda Item 5 - Proposed
Rezoning from R5-Country Residential.
Director Ruthven and Mr. Robin McCaffrey, Mesa Planning, provided an overview
of the item.
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Discussion ensued regarding setback being minimum of 30 feet from Vaquero,
green belt width, distances from the 9th hole and 1st tee to the homes,
development density, revisions from previously submitted documents, gross
density, and sendingand receivingareas as stated in the Comprehensive Plan.
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d. Standing Item: Presentation and discussion of development projects per Staff
report February 2019 including an Entrada report from the Developer and
projects in Planned Development PD 3-5.
Director Ruthven provided an overview of the following developments:
Entrada: Starbucks location, tower construction in relation with the retail
building, restaurants, parking garage, gas well pad site, and the service road
along Highway 114.
Schwab: Phase I - Temp CO allowing for the delivery of furniture and fixtures
and Phase II going vertical.
Erosion along with Dove Road and connectivity between the Town of Trophy
Club and the Charles Schwab campus.
6. EXECUTIVE SESSION
Council convened to into executive session at 7:48 p.m.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Builder Recovery Services, LLC vs. Town of Westlake
b. Section 551.072 to deliberate the purchase, exchange, lease, or value of real
property regarding the conservation area at The Knolls at Solana
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
d. Section 551.087 Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1) for the
following:
- BRE Solana
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- Waterside Land Company LLC
7. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 9:08 p.m.
8. COUNCIL RECAP / STAFF DIRECTION
- Racial Profiling Report— breakout by race and gender for future reports.
- Public Art Competition Advisory Committee — citizen communication regarding the
Committee Members, time devoted, caliber of artist submittals (4 finalist), and timeline for
the completion moving forward.
9. ADJOURNMENT
Mayor Wheat adjourned the work session at 9:08 p.m.
Regular Session
1. CALL TO ORDER
Mayor Wheat called the regular session to order at 9:08 p.m.
2. ITEMS OF COMMUNITY INTEREST
Director Awtry provided an overview of the upcoming events.
Chief Whitten expressed appreciation to the Council on behalf of the Fire Department
employees regarding the new Fire Station.
3. CITIZEN COMMENTS
Neil McNabnay, 1815 Broken Bend, spoke regarding the conservation area behind the
Knolls development.
4. CONSENT AGENDA
a. Consider approval of the minutes from the meeting on February 25, 2018.
b. Consider approval of Resolution 19-12, Appointing an additional member to the
Public Art Competition Advisory Committee.
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c. Consider approval of Resolution 19-13, Amending the authorized signers on the
Town of Westlake Trust Account with First Financial Bank
d. Consider approval of Resolution 19-14, Accepting the annual Comprehensive
Annual Financial Report (CAFR) presented by Weaver and Tidwell, L.L.P., for the
fiscal year ended September 30, 2018.
e. Consider approval of Resolution 19-15, Authorizing the Town Manager to enter
into a purchase agreement with Rush Bus Center to purchase a 71-passenger
activity bus and authorize the Town Manager to make funding changes not to
exceed $25,000 on this project.
MOTION: Council Member Belvedere made a motion to approve the consent
agenda. Council Member Langdon seconded the motion. The
motion carried by a vote of 5-0.
5. CONTINUE THE PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 881,
APPROVING A ZONING CHANGE REQUEST FROM R-5 COUNTRY RESIDENTIAL
TO PLANNED DEVELOPMENT DISTRICT NUMBER 7 (PD7) FOR AN
APPROXIMATELY 37.8-ACRE PORTION OF LAND GENERALLY LOCATED EAST OF
PEARSON LANE AND SOUTH OF ASPEN LANE, TO INCLUDE PRIMARILY SINGLE
FAMILY RESIDENTIAL USES, INCLUDING A REQUEST FOR APPROVAL OF A
CONCEPT PLAN AND DEVELOPMENT PLAN, AND A SPECIFIC USE PERMIT FOR
PRIVATE STREETS.
Mr. Paul Pastore, Waterside Land Company, LLC, Mr. Rich DeOtte, DeOtte Engineering,
Mr. Clay Nelson, CA Nelson Architects, and David Evans, Cooper Clinic, provided an
overview of the item.
Discussion ensued regarding how to protect the continuity of the development.
Mayor Wheat continued the public hearing for item 5.
The following people spoke in favor of the item: Joe Schneider, Hillwood Properties; Tony
Dawson, 1229 Castle Cove, Keller; and Matt Rose, 1110 Post Oak Place.
The following people spoke in opposition of the item: David Elmer, 2017 Bantry Drive,
Keller; Donna Dettbarn, 2021 Bantry Drive, Keller; and John Landry, 2029 Bantry Drive,
Keller.
Mayor Wheat closed the public hearing
Discussion ensued regarding different number of plans submitted, how to ensure a single
homebuilder Planning &Zoning Commission approval, Cooper Clinic possibilities, the right
and best product for Westlake, staff recommendation, and how to interpret the
Comprehensive Plan.
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MOTION: Council Member Rennhack made a motion to deny without prejudice
Ordinance 881. Council Member Goble seconded the motion.
The motion carried by a vote of 5-0.
6. DISCUSSION AND CONSIDERATION OF ORDINANCE 877, AMENDING CHAPTER
46, ARTICLE VI, TOBACCO PRODUCTS, SMOKING AND E-CIGARETTES,
PROHIBITING SMOKING AND VAPING WITHIN THE TOWN OF WESTLAKE
EXCEPT IN PRIVATE CLUBS.
Discussion ensued regarding moving this item to the May 20, 2019 meeting.
7. EXECUTIVE SESSION
Council did not convene into executive session.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
e. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Builder Recovery Services, LLC vs. Town of Westlake
f. Section 551.072 to deliberate the purchase, exchange, lease, or value of real
property regarding the conservation area at The Knolls at Solana
g. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
h. Section 551.087 Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1) for the
following:
- BRE Solana
- Waterside Land Company LLC
8. RECONVENE MEETING
9. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
MOTION: Council Member Rennhack made a motion approve Resolution
19-16 accepting the donation of approximately 22.881 acres as a
conservation area and municipal parkland, and, further
authorizing the Town Manager to execute any and all document
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required to transfer the property to the Town of Westlake.
Council Member Langdon seconded the motion. The motion
carried by a vote of 5-0.
10. FUTURE AGENDA ITEMS
No additional discussion required.
11. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Rennhack made a motion to adjourn the meeting.
Council Member Barrett seconded the motion. The motion carried
by a vote of 5-0.
Mayor Wheat adjourned the meeting at 10:35 p.m.
APPROVED BY THE TOWN COUNCIL ON APRIL 22, 2019.
ATTEST: 7/, I(JL
Laura Wheat, Mayor
Kell Edw s, Town Secretary
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