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WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
February 4, 2019
PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Greg Goble, and Carol
Langdon.
ABSENT: Michael Barrett and Rick Rennhack
OTHERS PRESENT: Assistant to the Town Manager Jarrod Greenwood, Board
Secretary Kelly Edwards, Dr. Mechelle Bryson, PYP Principal Rod
Harding, PYP Assistant Principal Beckie Paquin, Secondary
Principal Stacy Stoyanoff, Secondary Assistant Principal Jennifer
Furnish, College Counselor Carl Tippen, Director of Facilities &
Parks Troy Meyer, and Director of Communications Ginger Awtry,
Communications Manager Jon Sasser.
Work Session
1. CALL TO ORDER
President Wheat called the work session to order at 5:36 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the Pledge of Allegiance to the United States and Texas flags.
3. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
President Wheat stated she would like to remove item c regarding the school publication
policy for an additional discussion with the attorney.
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4. DISCUSSION ITEMS
a. Presentation and discussion regarding College Readiness, Completion and Alumni
Services.
Mr. Tippen, provided a presentation and overview of the item.
Discussion ensued regarding gap years, comparing us to other districts due to class
size, faculty views regarding the numbers, and K-G12 college readiness.
Ms. Claudia Beeny and Ms. Katie Kolkmeier, House of Shine, provide a presentation
and overview of their program.
Discussion ensued regarding the partnership with the academy, college readiness
program and curriculum, alignment with the IB Programme, and adding a line item to
the budget to continue the K-G12 program.
Mrs. McKinney provided a presentation and overview of Alumni Relations.
Discussion ensued regarding establishing the page on the Academy's website for
alumni, social media platforms, emails and surveys to former students, goals for the
future connecting, and engaging with alumni.
President Wheat recessed the work session at 6:45 p.m.
President Wheat reconvened the work session at 6:48 p.m.
b. Presentation and discussion regarding IB graduate and diploma tracking data for
Westlake Academy students from 2010-2018. This report will include discussion
concerning tracking data focused on graduates and diploma recipients in relation to
their entrance into the Academy and Primary/Secondary boundary locations. The
report will also examine performance metrics such as National Merit,
Valedictorian/Salutatorian, top 10%, and top quartile.
Mr. Stoyanoff, Mr. Tippen, and Dr. Owen provided a presentation and overview of the
data.
Discussion ensued regarding the implementation of test prep, completion rate of
students, and attrition.
c. Presentation and discussion regarding the Planning Process, Schedule, and Guiding
Principles for an Updated/New Westlake Academy Facility Master Plan.
Mr. Diego Barrera, and Ms. Barbara Rystorm, Stentec, provided a presentation and
overview of the schedule.
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Discussion ensued regarding the community forum meeting opportunities and
tentatively scheduling for March, postcards for the future to receive feedback
regarding the Academy, and if the building esthetics correlate with performance.
5. BOARD RECAP / STAFF DIRECTION
Enhance the college data report to include any correlation between the IB Diploma, SAT
scores, and graduating in less than 4 years.
6. ADJOURNMENT
President Wheat adjourned the work session at 7:35 p.m.
Regular Session
1. CALL TO ORDER
President Wheat called the regular session to order at 7:35 p.m.
2. ITEMS OF COMMUNITY INTEREST
Director Awtry provided an overview of the upcoming events.
Dr. Bryson provided an overview of the upcoming Principal's legislative trip to Austin.
3. CITIZEN COMMENTS
No one addressed the Board.
4. CONSENT AGENDA
a. Consider the minutes from the meeting on January 7, 2019.
b. Consider approval of Resolution 19-02, Adopting a Bilingual Education Policy.
c. Consider approval of Resolution 19-03, Adopting a School Publications Policy.
President Wheat removed item c from the consent agenda.
MOTION: Trustee Belvedere made a motion to approve items a and b on
the consent agenda. Trustee Langdon seconded the motion.
The motion carried by a vote of 3-0.
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5. CONDUCT A PUBLIC HEARING AND DISCUSSION REGARDING THE 2018
ACCOUNTABILITY REPORT THAT INCLUDES THE TAPR, DISTRICT
ACCREDITATION STATUS, CAMPUS PERFORMANCE OBJECTIVES,
INFORMATION ON VIOLENT OR CRIMINAL INCIDENTS, AND INFORMATION
ON THE PERFORMANCE OF THE PREVIOUS YEAR'S GRADUATES IN THEIR
FIRST YEAR OF COLLEGE, AS REPORTED BY THE TEXAS HIGHER EDUCATION
COORDINATING BOARD (THECB).
Dr. Bryson provided a presentation and overview of the item.
President Wheat opened the public hearing.
No one addressed the Board.
President Wheat closed the public hearing.
President Wheat then stated that the Board would convene into Executive Session
pursuant to Sec. 551.071. Consultation with Attorney (2) on a matter in which the duty
of the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Item c
of the Consent Agenda regarding Resolution 19-03, Adopting a School Publications Policy
and that the School Attorney would be joining the Board by conference call.
The Board convened into executive session at 7:59 p.m.
The Board reconvened the regular session at 8:26 p.m.
No action taken from executive session.
6. FUTURE AGENDA ITEMS
No future agenda items.
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7. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a motion to
adjourn the meeting.
MOTION: Trustee Goble made a motion to adjourn the regular session.
Trustee Langdon seconded the motion. The motion carried by a
vote of 3-0.
President Wheat adjourned the regular session at 8:26 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON APRIL 1, 2019.
ATTEST:
Laura Wheat, President
Kell Edw ds, Board Secretary
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