HomeMy WebLinkAbout04-01-19 BOT Agenda Packet The Regular Meeting of the Board of Trustees will begin immediatelyfollowing
Board of Trustees Workshop but not prior to the posted start time.
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WESTLAKE ACADEMY
rl�KE ACAS
Vision Statement
Westlake Academy inspires college bound students to achieve their highest individual potential
in a nurturing environment that fosters the traits found in the IB Learner Profile:
Inquirers, Knowledgeable, Thinkers, Communicators, Principled,
Open-Minded, Caring, Risk-takers, Balanced and Reflective
BOARDOF
AGENDA
April 1,, 2019
1500 Solana Boulevard
Building 7, Suite 7100
FLOOR, •
Workshop • 1 1 •
SessionRegular 1 1 •
Mission Statement
Page 1 of 3
Westlake Academ is an IB World School whose mission is to rovide students with an
internationally minded education of the highest quality so they are well-balanced and
res ect ul li e-lon learners.
Work Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
4. REPORTS
Reports are prepared for informational purposes and will be accepted as presented. (there
will no presentations associated with the report items) There will be no separate discussion unless a
Trustee requests that report be removed and considered separately.
a. Report of the Quarterly Financial "Dashboard" information for the quarter ended
February 28, 2019.
5. DISCUSSION ITEMS
a. Presentation and discussion regarding Heath Challenge form Group 4 for DP Science.
b. Presentation and discussion regarding the upcoming implementation of new
International Baccalaureate (IB) Diploma Programme (DP) Mathematics courses and
their subsequent impact on secondary Mathematics courses and sequencing.
c. Presentation and discussion regarding the Texas Charter School Association (TCSA)
Lobby Day.
d. Presentation and discussion regarding the Student Shoulder to Shoulder.
6. BOARD RECAP / STAFF DIRECTION
7. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. ITEMS OF COMMUNITY INTEREST: President and Trustee Reports on Items of
Community Interest pursuant to Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression of thanks, congratulations or
condolences; (2) information about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5) information about community
events; and (6) announcements involving imminent threat to public health and safety.
Page 2 of 3
3. CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any
matter whether or not it is posted on the agenda. The Board cannot by law take action
nor have any discussion or deliberations on any presentation made to the Board at this
time concerning an item not listed on the agenda. Any item presented may be noticed on
a future agenda for deliberation or action.
4. CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting on February 4, 2019.
S. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under"Future Agenda Item Requests", an agenda item for a future
Board meeting. The Board member making the request will contact the Superintendent
with the requested item and the Superintendent will list it on the agenda. At the
meeting, the requesting Board member will explain the item, the need for Board
discussion of the item, the item's relationship to the Board's strategic priorities, and the
amount of estimated staff time necessary to prepare for Board discussion. If the
requesting Board member receives a second, the Superintendent will place the item on
the Board agenda calendar allowing for adequate time for staff preparation on the
agenda item.
6. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd.,
Building 7, Suite 7100, Westlake, TX 76262, on March 27, 2019, by 5:00 p.m. under the Open Meetings
Act, Chapter 551 of the Texas Government Code.
Kelly Edwards, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Page 3 of 3
Board of
Trustees
Item # 2 — Pledge of
Allegiance
Texas Pledge:
"Honor the Texas flag;
I pledge allegiance to
the, Texas, one state
under God, one and
indivisible. "
Board of
Trustees
Item # 3 — Review of
Consent Agenda Items
REVIEW OF CONSENT AGENDA ITEMS
a. Consider approval of the minutes from the meeting on February 4, 2019.
Board of
Trustees
Item #4 — Reports
REPORTS
Reports are prepared for informational purposes and will be accepted as presented.
(there will no presentations associated with the report items) There will be no separate discussion
unless a Trustee requests that report be removed and considered separately.
a. Report of the Quarterly Financial "Dashboard" information for the quarter ended
February 28, 2019.
estlake Academy Board of Trustees }}
TYPE OF ACTION
Workshop -Report
Westlake Board Meeting
Monday, April 01, 2019
Topic: Report of the Quarterly Financial "Dashboard" information for the quarter
ended February 28, 2019.
STAFF CONTACT: Debbie Piper
Finance Director
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision:Westlake Academy
inspires college bound
students to achieve their
highest individual Fiscal Stewardship PYP/MYP/DP Improve Financial
potential in a nuturing Stewardship
environment that fosters
the traits found in the IB
Learner Profile.
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: September 1, 2018 Completion Date: February 28, 2049
Funding Amount: N/A Status -N/A Source - General Fund
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The 2nd quarter "Dashboard" report for the FY 2018-2019 is attached. Our goal is to have a
concise and easy to understand document regarding the financials of our Academy operating fund
— General Fund. The remaining funds are grant funds related to federal, state and local revenue
with specific requirements as to the expenditures.
The columns represent: (1) Prior Year (6-month actual amounts); Blue columns (2) and (3)
represent the Adopted Budget with a 6-month YTD calculated column; Pink columns (4) and (5)
represent the Amended Budget with a 6-month YTD calculated column; and column(6)represents
the"Actual YTD"as of 02/28/2019. This actual number is compared to the calculated"Amended
Budget" column(4) giving you dollar and percentage variances in columns (7) and(8).
We have taken into consideration the following to reflect more accurately the 2nd quarter variances:
• Revenues
o Please note the percentages to the left of the"Blacksmith Donations"revenue item.
These numbers reflect the percentage of collection in the prior year. Because these
revenues are received at different times throughout the year,they are not accurately
reflected when taking the budget divided evenly by 4 quarters. We believe this
percentage is a better indicator for the 2nd quarter budget amounts.
• Expenditures:
o One-time (annual)payments that have already been paid
o Pre-paid travel and training expenditures
o Salaried and hourly personnel have been separated into two line items. The salaried
personnel have 26 equal pay periods throughout the year and hourly personnel only
work during the school year(10 months)vs (12 months).
Please note,the "pink"columns amendments reflect reclasses from various expenditure line-items
but offset and does not affect the ending expenditures. A summary is presented at the bottom of
the page indicating the net revenues over (under) expenditures along with the projected ending
fund balance for the Adopted Budget, Amended Budget and the Actual YTD. The operating days
remaining in Fund Balance have been calculated using operating expenditures.
Please note the "Analysis" is color coded and corresponds to the specific line-item on the
"Dashboard" report. All "cautionary" and "critical" items are detailed with explanations of the
variances. Beside each major category or function on the analysis report, you will find a number
that reflects the exact variance in that function/line-item that corresponds to the percentage on the
"Dashboard".
RECOMMENDATION
Review of the financial information.
ATTACHMENTS
1) Quarterly Financial Dashboard—Quarter Ended 02/28/19
2) Analysis of Dashboard for Quarter Ended 02/28/19
3) Local Grants—Quarter Ended 2/28/19
WESTLAKE ACADEMY
General Fund
Quarterly Financial Dashboard
Quarter Ended 02/28/2019
(1) (2) (3) (4) (5) (6) (7) (8)
FY 17/18 FY 18/19 ADOPTED FY 18/19 AMENDED FY 18/19 VARIANCE
REVENUES and OTHER SOURCES 2nd Quarter Adopted 2nd Quarter Amended 2nd Quarter 2nd Quarter Actual vs over(under)
PY Actual Budget Budget Budget Budget CY Actual Amended budget
Local Interest Earned $ 4,057 $ 9,000 $ 4,500 9,000 $ 4,500 $ 7,015 155.9% $ 2,515
92% Local Blacksmith Donations 917,391 1,000,000 917,391 1,000,000 917,391 932,692 101.7% 15,301
Local WAF Salary Reimbursement 34,573 69,834 34,917 69,834 34,917 34,197 97.9% (720)
Local Other Local Revenue 7,994 47,300 23,650 47,300 23,650 7,842 33.2% (15,808)
Local Athletics 31,183 94,200 47,100 94,200 47,100 52,440 111.3% 5,340
Local Parking Fees 2,980 15,000 7,500 15,000 7,500 2,283 30.4% (5,217)
Local Transportation Fees 4,846 10,500 5,250 10,500 5,250 9,725 185.2% 4,475
Local Food/Beverage 3000 7,000 3,500 7,000 3,500 1,000 28.6% (2,500)
100% Local Town Contribution 315:000 315,000 315,000 315,000 315,000 315,000 100.0%
Total Local Revenues 1,321,024 1,567,834 1,358,808 1,567,834 1,358,808 1,362,195 100.2% 3,387
State All State Funding 3,253,641 6,802,412 3,401,206 6,802,412 3,401,206 3,462,269 101.8% 61,063
State TRS On-behalf 205,094 477,583 227,842 477,583 227,842 229,123 100.6% 1,282
Total State Revenues 3,458,735 7,279,995 3,629,048 7,279,995 3,629,048 3,691,392 101.7% 62,345
Total Revenues and Other Sources $ 4,779,759 $ 8,847,829 $ 4,987,856 $ 8,847,829 $ 4,987,856 $ 5,053,587 101.3% $ 65,732
Revenue Legend
ry
Cautious 75%-95%
Negative<75%
FY 17/18 FY 18/19 ADOPTED FY 18/19 AMENDED FY 18/19 VARIANCE
EXPENDITURES and OTHER USES 2nd Quarter Adopted 2nd Quarter Amended 2nd Quarter 2nd Quarter Actual vs over(under)
PY Actual Budget Budget Budget Budget CY Actual Amended budget
FUNCTION CODES
11 Instructional $ 2,471,000 $ 5,008,573 $ 2,530,870 4,863,573 2,458,370 $ 2,359,408 96.0% $ (98,961)
12 Resources&Media 43,374 90,935 45,468 90,935 45,468 43,092 94.8% (2,375)
13 Curriculum and Staff Dev 51,603 84,545 42,273 84,545 41,773 31,324 75.0% (10,448)
21 Instructional Leadership 81,895 170,216 85,108 170,216 85,108 77,249 90.8% (7,859)
23 School Leadership 450,984 924,198 485,160 925,198 485,660 481,819 99.2% (3,841)
31 Guidance&Counseling 150,067 321,867 160,934 475,667 237,834 239,253 100.6% 1,420
33 Health Services 33,269 72,919 36,460 72,919 36,460 34,342 94.2% (2,118)
36 CoCurricular Activities 142,662 219,169 122,242 219,469 122,649 160,571 130.9% 37,922
41 Administration 168,427 308,772 193,364 299,672 188,814 148,171 78.5% (40,643)
51 Maintenance&Operations 437,630 947,445 517,246 947,445 501,531 498,559 99.4% (2,972)
52 Security Monitoring - 40,000 24,000 40,000 24,000 20,088 83.7% (3,912)
53 Data Processing 87,551 216,103 108,052 216,103 108,052 115,981 107.3% 7,929
61 Community Services 66,456 138,322 69,161 138,322 69,161 66,513 96.2% (2,648)
71 Debt Service 167,067 167,068 166,200 167,068 166,200 166,005 99.9% (195)
Total Expenditures and Other Uses $ 4,351,985 $ 8,710,132 $ 4,586,536 $ 8,711,132 $ 4,571,076 $ 4,442,375 97.2% $ 128,701
OBJECT CODES
61xx Payroll&Related 3,221,304 6,585,303 3,354,954 6,587,013 3,356,065 3,280,486 97.7% $ (75,579)
62xx Prof.&Contracted Services 472,951 1,056,617 561,536 1,051,097 558,776 551,104 98.6% (7,672)
63xx Supplies&Materials 167,259 419,674 211,837 431,411 217,706 167,157 76.8% (50,549)
64xx Other Operating Costs 323,402 481,470 292,009 473,543 272,330 277,624 101.9% 5,294
65xx Debt Services 167,067 167,068 1661200 167,068 166,200 166,005 99.9% (195)
Total Expenditures and Other Uses $ 4,351,983 $ 8,710,132 $ 4,586,536 $ 8,710,132 $ 4,571,076 $ 4,442,375 97.2% $ (128,701)
Expenditure Legend
Positive<100%
Cautious 101%-110% .,.'"�-•.
Negative>1115,o
FY 17/18 FY 18/19 ADOPTED FY 18/19 AMENDED FY 18/19
Summary 2nd Quarter Adopted 2nd Quarter Amended 2nd Quarter 2nd Quarter
PY Actual Budget Budget Budget Budget CY Actuals_
Net Revenues Over(Under)Exp $ 427,776 $ 137,697 $ 401,320 $ 137,697 $ 416,779 $ 611,212 �4 ' �X
Beginning Fund Balance(Audited) 939,271 1 1,105,605 1,105,6051 1,105,605 1,105,605 1,105,605
Ending Fund Balance $ 1,367,047 $ 1,243,302 $ 1,506,925 $ 1,243,302 $ 1,522,384 $ 1,716,817
Assigned Fund Balance 11,000 11,000 11,000 11,000 11,000 8,468
Ending Fund Balance(Unassigned) $ 1,356,047 $ 1,232,302 $ 1,495,925 $ 1,232,302 $ 1,511,384 $ 1,708,349
#of Operating Days(Unassigned) 59 52 63 52 63 72
Daily Operating Cost $ 23,008 $ 23,863 $ 23,863 $ 23,863 $ 23,863 $ 23,863
1
WESTLAKE ACADEMY
Analysis of Dashboard for Quarter Ended 02/28/2019
GENERAL FUND
REVENUES
0 Other Local Revenue—33.2%- (-$15,808)
• Other Local Revenue includes teacher substitute reimbursements, student technology use,
printing fees and miscellaneous revenue.
o Teacher substitute reimbursements are provided by ESC Region 11 upon the completion
of instructional training, No reimbursements were received during the Vt and 2nd
quarter.
o The majority of student fees are collected in August at the beginning of the school year,
and subsequently reported in 4t" quarter. Based on total receipts of$44,133 at the end
of fiscal year 2018, 70% ($31,097)were collected in August.
O Parking Fees—30.4%- (-$5,217)
• Similar to student technology fees, parking fees are collected in August. Based on total receipts
of$14,911 at the end of fiscal year 2018, 80% ($11,876) were received in August 2018.
• The fee is based on the number of student drivers and will vary throughout the year..
O Food/Beverage—28.6%- (-$2,500)
• The facility usage fee is paid twice per year by the food contract service provider, half during
each semester. The remainder due for the Spring semester 2018-2019 will be paid during the
3rd quarter.
EXPENDITURES — Function Code
"Please note all variances are based on the "Amended" budget. The "Amended" budget reflects reclasses
from various line items to others with no effect to the total budgeted expenditures.
Guidance & Counseling (31)—100.6%- ($1,420)
• In the 2018 fiscal year, Diagnostician/Literacy Specialist and Dyslexia Specialist positions were
budgeted in Function 11. Due to role changes,the positions were moved to Function 31 for the
2018-2019 fiscal year. Please note the funds have been reclassed from Function 11 to Function
31 in the Amended Budget Column. The total expenditures did not change.
• Speech Pathologist and Licensed Specialist in School Psychology(LSSP) contracted services
continued to rise during the 2nd quarter as a result of TEA's corrective action plan regarding the
"Child Find" legal requirement. This action plan shortens the response to intervention (RTI)
process,thus increasing the number of students evaluated for special education services. The
evaluations include testing, observing, documenting results, having conversations with parents,
and spending time in ARD meetings.
2
WESTLAKE ACADEMY
Analysis of Dashboard for Quarter Ended 02/28/2019
GENERAL FUND
O Extra-/Co-Curricular Activities (36)—130.9% ($37,922)
• Registrations for post-season tournaments for basketball, golf and soccer were expended
during the 2nd quarter in order to secure the neutral game site locations.
• The Athletic Department continues to evaluate program costs, maximizing efficiency when
possible, including:
o Requiring coaches drive buses for athletic and field trip events, when available. As an
alternative to bus rentals, smaller teams have used passenger vans through Enterprise
Rent-A-Car, which is on the State contract list and provides better pricing compared to
traditional bus rental companies.
o Due to a decrease in participation, the women's softball team has been eliminated for
the Spring season, which will decrease or eliminate costs for stipends, supplies,
equipment and transportation to offset this overage.
O Data Processing(53)— 107.3% ($7,929)
• Several Technology Department computers and Pads were replaced to provide the older
equipment to staff and students for temporary use. The older student/staff iPads and laptops
will be replaced during the Summer 2019. No other major purchases are anticipated;
therefore,the budget will even out as the year progresses.
EXPENDITURES— Obiect Code
O 64XX Other Operating Costs—101.9% ($5,294)
• Instructional Resources& Media Services (Function 12)
o Registration for annual IB Training was expended during the 2nd quarter.
• Campus Administration (Function 23)
o Expenditures for Spring travel were booked during the 2nd quarter to take advantage
of early-bird pricing for IB-related conferences and training.
• Co-/Extra-curricular Activities (Function 36)
o Registrations for post-season tournaments for basketball, golf and soccer were
expended during the 2nd quarter in order to secure the required neutral game site
locations.
3
WESTLAKE ACADEMY FY 2018-2019 LOCAL GRANT SUMMARY
as of February 28, 2019
Grant Grant Brd Apvd Grant Grant Total Total Total Remaining Award
Source Description of Grant Amount Date Amount Amount Expended Expended Expended All Balance Status
Awarded Accrued Received FY 17/18 FY 18/19 Years
484(79) IMES 2019 $ 2,000.00 Is Is I $ Is I $ 1 $ 2,000.00
Sub-Total: House of Commons(HOC) $ 2,000.00 $ - $ - $ - $ $ - $ $ 2,000.00
484(71) Athletic Equipment&Supplies(HUDL) $ 800.00 01/16/19 $ $ 800.00 $ $ 800.00 800.00 - CLSD
484(71) Athletic Equipment&Supplies(Soc shirts) 360.00 02/13/19 360.00 360.00 360.00 - CLSD
484(71) Athletic Equipment&Supplies(eqpt) 12,000.00 02/13/19 - 3,580.95 3,580.95 8,419.05
Sub-Total:WA Athletic Club(WAAC) $ 13,160.00 1 1 $ - $ 1,160.00 $ $ 4,740.95 $ 4,740.95 $ 8,419.05
WAF (AD00)Teacher Instructional Grants
484(76) Performing&Fine Arts $ 36,970.00 12/17/18 $ 36,970.00 $ - $ $ 14,305.78 $ 14,305.78 $ 22,664.22
484(77) Quebec Trip 4,500.00 12/17/18 4,500.00 - - 4,500.00
484(78) Prof Development(FetC,TCEA,VL) 10,223.00 12/17/18 10,223.00 4,980.00 4,980.00 5,243.00
484(79) IMES 2019 3,000.00 12/17/18 3,000.00 - - 3,000.00
484(80) Cyber Safety Workshop 4,000.00 12/17/18 4,000.00 4,000.00 4,000.00 - CLSD
484(54) Columbia Scholastic Press Convention 964.00 02/11/19 964.00 139.00 139.00 825.00
Sub-Total:WA Foundation-Teacher Instr Grants $ 59,657.00 $ 59,657.00 $ $ $ 23,424.78 $ 23,424.78 $ 36,232.22 $
WAF (GN30) Gallery Night FAI
484(63) GN Fund-An-Item 2018(PYP Science Lab) $ 20,000.00 $ 2,218.88 $ $ 17,781.12 $ - $ 17,781.12 $ 2,218.88
484(64) GN Fund-An-Item 2018(STEAM Resource Rm) 45,000.00 2,179.92 42,820.08 2,179.92 45,000.00 - CLSD
484 GN Fund-An-Item 2019(TBD) - - - - - - -
Sub-Total:WA Foundation-Gallery Night FAI $ 65,000.00 $ 4,398.80 $ $ 60,601.20 $ 2,179.92 $ 62,781.12 $ 2,218.88
4
Grant Grant Brd Apvd Grant Grant Total Total Total Remaining Award
Source Description of Grant Amount Date Amount Amount Expended Expended Expended All Balance Status
Awarded Accrued Received FY 17/18 FY 18/19 Years
WAF (EG31)Other Allotments
484(37) Donations:After-School Dyslexia Tutoring $ 15,000.00 $ 12,252.34 $ $ 2,747.66 $ $ 2,747.66 $ 12,252.34
484(43) Donations:Angel Funds(G6) 1,675.00 1,125.00 550.00 550.00 1,125.00
484(47) Donations:Library Grant 7,520.00 7,520.00 - - 7,520.00
484(55) Donations:Student Travel Awards 10,000.00 9,500.00 500.00 660.00 1,160.00 8,840.00
484(81) Donations: PYP(Davidson)Science Lab 5,000.00 5,000.00 - 331.58 331.58 4,668.42
Sub-Total:WA Foundation-Other Allotments $ 39,195.00 $ 35,397.34 $ $ 3,797.66 $ 991.58 $ 4,789.24 $ 34,405.76
WAF (GN34)Westlake Baja FAI
484 Baja Fund-An-Item 2019(Legacy Teacher) $ 95,863.44 $ - $ 95,863.44 $ - $ 95,863.44 $ 95,863.44 $ - CLSD
Sub-Total:WA Foundation-Westlake Baja FAI $ 95,863.44 $ - $ 95,863.44 $ $ 95,863.44 $ 95,863.44 $ -
WAF (EF35.03) Endowment Funds: BRADLEY
497 Bradley:Travel Grant $ 2,500.00 $ 2,500.00 $ - $ $ 489.00 $ 489.00 $ 2,011.00
Sub-Total:WA Foundation-Endowment Bradley $ 2,500.00 $ 2,500.00 $ $ $ 489.00 $ 489.00 $ 2,011.00
WAF (EF35.05) Endowment Funds: QUINN
484(73) Quinn: Healthy Blacksmiths Challenge $ 569.00 ILT 10/14/18 $ 569.00 $ $ $ 229.99 $ 229.99 $ 339.01
484(75) Quinn: Bolivia/Nepal School Supplies $ 533.50 ILT 12/17/18 $ 533.50 $ $ $ 533.50 $ 533.50 $ - CLSD
Sub-Total:WA Foundation-Endowment Quinn $ 1,102.50 $ 1,102.50 $ $ $ 763.49 $ 763.49 $ 339.01
TOTAL FOUNDATION GRANTS AND ALLOTMENTS $ 263,317.94 $ 103,055.64 $ 95,863.44 $ 64,398.86 $ 123,712.21 $ 188,111.07 $ 75,206.87
Statement of
Position 212019
TOTAL ALL LOCAL GRANTS $ 278,477.94 1 $ 103,055.641 $ 97,023.44 1 $ 64,398.86 1 $ 128,453.16 1 $ 192,852.02 1 $ 85,625.92
5
Board of
Trustees
Item # 5 — Discussion
Items
DISCUSSION ITEMS
a. Presentation and discussion regarding Heath Challenge form Group 4 for DP Science.
b. Presentation and discussion regarding the upcoming implementation of new
International Baccalaureate (IB) Diploma Programme (DP) Mathematics courses and
their subsequent impact on secondary Mathematics courses and sequencing.
c. Presentation and discussion regarding the Texas Charter School Association (TCSA)
Lobby Day.
d. Presentation and discussion regarding the Student Shoulder to Shoulder.
estlake Academy Board of Trustees }}
TYPE OF ACTION
Workshop -Discussion Item
Westlake Board Meeting
Monday, April 01, 2019
Topic: Presentation and Discussion Regarding the Health Challenge from Group 4
DP Science
STAFF CONTACT: Dr. Mechelle Bryson, Executive Director of Westlake Academy,
Mr. Stacy Stoyanoff, Secondary Principal
Ms. Rhoda Hahn, DP Biology Teacher
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision:Westlake Academy
inspires college bound
students to achieve their
highest individual Academic PYP/MYP/DP Optimize Student
potential in a nuturing Operations Potential
environment that fosters
the traits found in the IB
Learner Profile.
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 27, 2018 Completion Date: November 16, 2018
Funding Amount: N/A Status -N/A Source - General Fund
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
According to the International Baccalaureate Organization (IBO), the group 4 project is a
requirement of all IB science students. It is an interdisciplinary activity in which teams of
students study a particular scientific topic. The intention is that students from the different group
4 subjects analyze a common topic or problem.
The following elements are expected from the Group 4 Project:
• Interdisciplinary collaboration
• Appreciation of the implications of science and the limitations of scientific study
Page 1 of 2 1
• Development of teamwork
• Development of planning skills
• Exchange or sharing of both data collected and issues raised
• Approximately 10 hours of involvement time
Overall, the purpose is to broaden and deepen the students' scientific understandings and ability
to undertake scientific investigations.
Under the direction of DP teachers, Rhoda Hahn, Varghese Koshy, and Adem Kahraman,
Westlake Academy students explored the elements of healthy living in a modern society. In
doing so, they proposed a health challenge to the students and staff of WA.
It is important to note that WA's Group 4 Project was an authentic learning experience through
choice, ownership, and voice.
This presentation and discussion will consist of an explanation of the health challenge, a
summary of evidence collect, findings of their research and reflections.
RECOMMENDATION
Seeking shared understanding of the IB curriculum.
ATTACHMENTS
None
Page 1 of 2 2
estlake Academy Board of Trustees }� }
TYPE OF ACTION ` "
Workshop - Discussion Item
Westlake Board Meeting
Monday, April 01, 2019
Topic: Presentation and discussion concerning the upcoming implementation of
new International Baccalaureate (IB) Diploma Programme (DP)
Mathematics courses and their subsequent impact on secondary
Mathematics courses and sequencing.
STAFF CONTACT: Stacy Stoyanoff, DP Principal
Strategic Alignment
Vision,Value,Mission Perspective Curriculum Outcome
Ob'ective
Academic Increase the Future
Academic Excellence Operations MYP/DP Readiness of All
Students
Stratellic Initiative
Outside the Scope of identified Strategic Initiatives
Time Line - Start Date: August 1, 2019 Completion Date: Ongoing
Funding Amount: N/A Status - Not Funded Source -N/A
ExECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The International Baccalaureate (IB) Diploma Programme (DP) has recently revised the
Mathematics curriculum for DP students. This update will examine the implementation of the new
Diploma Programme Mathematics courses that begin in August 2019 with the first exams to occur
in May of 2021. In the context of the secondary program, this presentation will also discuss any
impacts to the Middle Years Programme (MYP) courses and sequencing that will occur to better
prepare students for this new curriculum and assessment.
RECOMMENDATION
Review of the information presented by staff.
ATTACHMENTS
None
estlake Academy Board of Trustees }}
TYPE OF ACTION
Workshop -Discussion Item
Westlake Board Meeting
Monday, April 01, 2019
Topic: Presentation and Discussion Regarding the Texas Charter School
Association(TCSA) Lobby Day
STAFF CONTACT: Dr. Mechelle Bryson, Executive Director of Westlake Academy
Strategic Alignment
Vision,Value, Mission Perspective Curriculum Outcome
Ob'ective
Vision:Westlake Academy
inspires college bound
students to achieve their
highest individual Fiscal Stewardship PYP/MYP/DP Optimize Student
potential in a nuturing Potential
environment that fosters
the traits found in the IB
Learner Profile.
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: February 5, 2019 Completion Date: February 6, 2019
Funding Amount: $550.00 Status -N/A Source - General Fund
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The 86th Texas Legislative Session convened on January 8,2019 with House members unanimously
electing Representative Dennis Bonnen,a Republican from Angleton,as Speaker of the House while
the Senate selected Senator Kirk Watson,a Democrat from Austin,as Senate President Pro
Tempore.
One of the pressing matters before the 86th Texas Legislative Session is to resolve the inequities in
state funding for education. The Texas Legislature has approximately$119 billion in general funds
for use during the 2020-2021 biennium. This is an 8.1 percent increase from the 85th Texas
Legislative Session. In addition,the Economic Stabilization Fund,better known as the Rainy Day
Fund,is estimated to be$15.4 billion. These economic factors have placed the state in an excellent
Page 1 of 2 I
position to resolve the funding inequities in education. At the same time,it has political lobbyists
positioning the organizations they represent for a bigger piece of the economic pie.
As a result,these lobbyists and their organizations are publishing a great deal of information
regarding the inequities in education. Many of these publications are misrepresenting the facts.
On February 5, 2019, Mr.Stoyanoff,Mr. Harding and Dr. Bryson attended the TCSA Lobby Day.
This presentation and discussion will consist of the TCSA 2019 policy priorities,a summary of the
representative visits,a summary of the senate visits, the political outcome and next steps.
RECOMMENDATION
Seeking continued support of the Academy's involvement in the political process.
ATTACHMENTS
None
Page 1 of 2 2
estlake Academy Board of Trustees }}
TYPE OF ACTION
Workshop -Discussion Item
Westlake Board Meeting
Monday, April 01, 2019
Topic: Presentation and Discussion Regarding Student Shoulder to Shoulder
STAFF CONTACT: Dr. Mechelle Bryson, Executive Director of Westlake Academy
Strategic Alignment
Vision,Value,Mission Perspective Curriculum Outcome
Ob'ective
Vision:Westlake Academy
inspires college bound
students to achieve their
highest individual Academic Optimize Student
potential in a nuturing Operations PYP MYP DP Potential
environment that fosters
the traits found in the IB
Learner Profile.
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 1, 2014 Completion Date: July 31, 2019
Funding Amount: $10,000 Status - N/A Source - General Fund
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
One of the cornerstones of the IB mission is international mindedness. As an IB World School,
our goal is to create opportunities that expand our students' frame of mind that transcends
international borders. In addition, global collaboration is a critical component in preparing our
students to successfully compete in a global marketplace.
In aligning our practices with the mission of the IBO, Westlake Academy has created a menu of
opportunities for our students to cultivate international mindedness. Our menu consists o£
• Student exchange with Argentina;
• Student exchange with Costa Rica;
• French language immersion in Canada;
Page 1 of 2 1
• Spanish language immersion in Mexico (needs to be reinstated);
• International Student Leadership Symposium;
• Fort Worth Sister Cities Youth Exchanges;
• Southlake Sister Cities Youth Exchanges;
• Student Shoulder to Shoulder Youth Service Trips; and
• Westlake Academy's International Mindedness Educator Symposium
This presentation and discussion will center on the merits of continuing our relationship with
Student Shoulder to Shoulder.
RECOMMENDATION
Seeking input regarding the continued support of Student Shoulder to Shoulder.
ATTACHMENTS
None
Page 1 of 2 2
Board of
Trustees
Item #6 — Board Recap /
Staff Direction
BOARD RECAP / STAFF DIRECTION
Board of
Trustees
Item # 7 — Adjournment
Work Session
ITEMS OF COMMUNITY INTEREST: President and Board of
Trustee Reports on Items of Community Interest pursuant to
Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression Trustees
of thanks, congratulations or condolences; (2) information
about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5)
information about community events; and (6)
announcements involving imminent threat to public health Item # 2 — Items of
and safety. Community Interest
✓ Coffee&Conversation with the Mayor/Board President
Monday, April 1, 2019; 8:00—9:30 am
Marriott Solana Hotel—Great Room
-Thank you to the Marriott for providing complimentary coffee&tea each month/
✓ Board of Trustees Work Session/Meeting
Monday,April 1, 2019*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 -Council Chambers
✓ Annual State of the Communities Luncheon; Hosted by the Northwest Metroport Chamber
Tuesday,April 2, 2019; 11:00 am— 1:00 pm (program begins at 11:30 am sharp)
Texas Motor Speedway Club
-If you are interested in attending,please contact Ginger Awtry via email or at 817-490-5719.
✓ Westlake Historical Preservation Society(WHPS) Board Meeting
Tuesday,April 2, 2019; 6:00 pm*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 -Council Chambers
✓ Westlake Academy Danish&Dialogue with school leaders
Wednesday,April 3, 2019; 8:00 am—9:00 am
WA Campus—Sam &Margaret Lee Fieldhouse Classroom
-Open to all Westlake& WA parents/grandparents:current and for those considering or wanting to learn more
about our community's charter school For more, visit West/akeAcademy,org, and look under the tabs About
Us/Danish&Dialogue or email Jennifer Furnish.
✓ Planning &Zoning Work Session/Meeting
Monday,April 8, 2019*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 -Council Chambers
✓ WA 2"d Annual Golden Tassel Dinner; Sponsored by Charles Schwab in honor of Class of 2019 Top 10%
Thursday,April 11, 2019; 7:00—9:00 pm
Marriott Solana Hotel, 1301 Solana Boulevard, Bldg. 3
-Invitations mailed out&RSVP reply cards are requested by April 5. Please contact Ginger Awry via email or
at 817-490-5719 for assistance.
✓ MasterWorks Spring Concert in Westlake with Brave Combo(1 of 2)
Thursday,April 11, 2019; 7:00—8:00 pm
Solana Plaza Courtyard (outdoors), 1301 Solana Boulevard, Bldg. 4—The Plaza
-Annual free spring concerts sponsored by Arts Council Northeast, Cushman Wakefield, &Town of Westlake
✓ WA Fine Arts Day&Inaugural Dinner Theatre—Entire Westlake community invited to attend
Saturday,April 13, 2019; Fine Arts Day 10 am—2:00 pm and Dinner Theatre 6:00—8:00 pm
Westlake Academy Campus&Multi-Purpose Hall (MPH)
-A favorite time each year to showcase the students'talents in Fine Arts across all grade levels;New this year—
WA's first Dinner Theatre. Mr. Mueller&students are working on a delightful dinner show for all in attendance;Both
events are open to the entire Westlake community—we welcome you to join us! Email Coach Mueller for more
information.
✓ Public Art Competition Advisory Committee Meeting
Monday,April 15, 2019; 11:00 am*
Westlake Town Hall, Solana Terrace-BIdg.7, Suite 7100 -Council Chambers
✓ Westlake Municipal Offices Closed in Observance of Good Friday
Friday,April 19, 2019
"There will no interruption to this week's trash& recycling services;Service will occur on the regular
collection day of Friday,April 19, 2019.
✓ Westlake Academy closed in Observance of Easter Weekend
Friday,April 19 and Monday, April 22, 2019
-Staff and students return Tuesday,April 23, 2019, These days scheduled for Bad Weather Make-up Days but not
needed this year.
✓ Town Council Work Session/Meeting
Monday, April 22, 2019*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 -Council Chambers
✓ Westlake's Annual New Resident Dinner Reception
Tuesday, April 23, 2019; 6:30-8:30 pm
Home of Mayor Laura Wheat&Mr. Doug Wheat
-Invitations to be emailed out first week in April to all new residents since April 2018 for this highly anticipated
evening to officially welcome you to our community and thank you for choosing Westlake!RSVPs are respectfully
requested. If you do not receive the emailed invitation,please contact Ginger Awtry via email or at 817-490-5719.
✓ WA Secondary Campus Open Tour
Thursday,April 25, 2019; 3:45-5:00 pm
WA Main Entrance-PYP Office
-Open to all prospective secondary parents and students(grades 6-12)for a tour of Westlake Academy's campus
and an opportunity to learn more about the IB curriculum, our WA teaching philosophy, college preparation, and
student life. Questions?Contact Assistant Secondary Principal Jennifer Furnish via email or 817-490-5762.
✓ MasterWorks Spring Concert in Westlake with Escape,a Journey Tribute Band (2 of 2)
Thursday,April 25, 2019; 7:00-8:00 pm
Solana Plaza Courtyard (outdoors), 1301 Solana Boulevard, Bldg. 4-The Plaza
Annual free spring concerts sponsored by Arts Council Northeast, Cushman Wakefield, & Town of Westlake, We
hope to see you out on the patio!Questions?Contact Ginger Awtry via email or call 817-490-5719
Save the Dates for May events coming up soon in our community...
♦ WA Teacher of the Year Awards Reception-Wednesday, May 1
♦ WA Kindergarten Round-Up-Thursday, May 2
♦ WA UNICEF Movie Night-Friday, May 3
♦ WA Bandana Bonanza-Saturday, May 4
*For meeting agendas and details on WA calendar events or Municipal calendar events,please visit the Westlake Academy website or
the Town of Westlake website for further assistance.
Board of
Trustees
Item # 3 — Citizen
Comments
CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any matter
whether or not it is posted on the agenda. The Board cannot by law take action nor have any
discussion or deliberations on any presentation made to the Board at this time concerning an
item not listed on the agenda. Any item presented may be noticed on a future agenda for
deliberation or action.
Board of
Trustees
Item # 4 — Consent
Agenda
CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting on February 4, 2019.
WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
February 4, 2019
PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Greg Goble, and Carol
Langdon.
ABSENT: Michael Barrett and Rick Rennhack
OTHERS PRESENT: Assistant to the Town Manager Jarrod Greenwood, Board
Secretary Kelly Edwards, Dr. Mechelle Bryson, PYP Principal Rod
Harding, PYP Assistant Principal Beckie Paquin, Secondary
Principal Stacy Stoyanoff, Secondary Assistant Principal Jennifer
Furnish, College Counselor Carl Tippen, Director of Facilities &
Parks Troy Meyer, and Director of Communications Ginger Awtry,
Communications Manager Jon Sasser.
Work Session
1. CALL TO ORDER
President Wheat called the work session to order at 5:36 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the Pledge of Allegiance to the United States and Texas flags.
3. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
President Wheat stated she would like to remove item c regarding the school publication
policy for an additional discussion with the attorney.
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Page 1 of 5
4. DISCUSSION ITEMS
a. Presentation and discussion regarding College Readiness, Completion and Alumni
Services.
Mr. Tippen, provided a presentation and overview of the item.
Discussion ensued regarding gap years, comparing us to other districts due to class
size, faculty views regarding the numbers, and K-G12 college readiness.
Ms. Claudia Beeny and Ms. Katie Kolkmeier, House of Shine, provide a presentation
and overview of their program.
Discussion ensued regarding the partnership with the academy, college readiness
program and curriculum, alignment with the IB Programme, and adding a line item to
the budget to continue the K-G12 program.
Mrs. McKinney provided a presentation and overview of Alumni Relations.
Discussion ensued regarding establishing the page on the Academy's website for
alumni, social media platforms, emails and surveys to former students, goals for the
future connecting, and engaging with alumni.
President Wheat recessed the work session at 6:45 p.m.
President Wheat reconvened the work session at 6:48 p.m.
b. Presentation and discussion regarding IB graduate and diploma tracking data for
Westlake Academy students from 2010-2018. This report will include discussion
concerning tracking data focused on graduates and diploma recipients in relation to
their entrance into the Academy and Primary/Secondary boundary locations. The
report will also examine performance metrics such as National Merit,
Valedictorian/Salutatorian, top 10%, and top quartile.
Mr. Stoyanoff, Mr. Tippen, and Dr. Owen provided a presentation and overview of the
data.
Discussion ensued regarding the implementation of test prep, completion rate of
students, and attrition.
c. Presentation and discussion regarding the Planning Process, Schedule, and Guiding
Principles for an Updated/New Westlake Academy Facility Master Plan.
Mr. Diego Barrera, and Ms. Barbara Rystorm, Stentec, provided a presentation and
overview of the schedule.
BOT Minutes 02/04/19
Page 2 of 5
Discussion ensued regarding the community forum meeting opportunities and
tentatively scheduling for March, postcards for the future to receive feedback
regarding the Academy, and if the building esthetics correlate with performance.
S. BOARD RECAP / STAFF DIRECTION
Enhance the college data report to include any correlation between the IB Diploma, SAT
scores, and graduating in less than 4 years.
6. ADJOURNMENT
President Wheat adjourned the work session at 7:35 p.m.
Regular Session
1. CALL TO ORDER
President Wheat called the regular session to order at 7:35 p.m.
2. ITEMS OF COMMUNITY INTEREST
Director Awtry provided an overview of the upcoming events.
Dr. Bryson provided an overview of the upcoming Principal's legislative trip to Austin.
3. CITIZEN COMMENTS
No one addressed the Board.
4. CONSENT AGENDA
a. Consider the minutes from the meeting on January 7, 2019.
b. Consider approval of Resolution 19-02, Adopting a Bilingual Education Policy.
c. Consider approval of Resolution 19-03, Adopting a School Publications Policy.
President Wheat removed item c from the consent agenda.
MOTION: Trustee Belvedere made a motion to approve items a and b on
the consent agenda. Trustee Langdon seconded the motion.
The motion carried by a vote of 3-0.
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Page 3 of 5
5. CONDUCT A PUBLIC HEARING AND DISCUSSION REGARDING THE 2018
ACCOUNTABILITY REPORT THAT INCLUDES THE TAPR, DISTRICT
ACCREDITATION STATUS, CAMPUS PERFORMANCE OBJECTIVES,
INFORMATION ON VIOLENT OR CRIMINAL INCIDENTS, AND INFORMATION
ON THE PERFORMANCE OF THE PREVIOUS YEAR'S GRADUATES IN THEIR
FIRST YEAR OF COLLEGE, AS REPORTED BY THE TEXAS HIGHER EDUCATION
COORDINATING BOARD (THECB).
Dr. Bryson provided a presentation and overview of the item.
President Wheat opened the public hearing.
No one addressed the Board.
President Wheat closed the public hearing.
President Wheat then stated that the Board would convene into Executive Session
pursuant to Sec. 551.071. Consultation with Attorney (2) on a matter in which the duty
of the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Item c
of the Consent Agenda regarding Resolution 19-03, Adopting a School Publications Policy
and that the School Attorney would be joining the Board by conference call.
The Board convened into executive session at 7:59 p.m.
The Board reconvened the regular session at 8:26 p.m.
No action taken from executive session.
6. FUTURE AGENDA ITEMS
No future agenda items.
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Page 4 of 5
7. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a motion to
adjourn the meeting.
MOTION: Trustee Goble made a motion to adjourn the regular session.
Trustee Langdon seconded the motion. The motion carried by a
vote of 3-0.
President Wheat adjourned the regular session at 8:26 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON APRIL 1, 2019.
ATTEST:
Laura Wheat, President
Kelly Edwards, Board Secretary
BOT Minutes 02/04/19
Page 5of5
Board of
Trustees
Item # 5 — Future Agenda
Items
FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under "Future Agenda Item Requests", an agenda item for a future Board
meeting. The Board member making the request will contact the Superintendent with the
requested item and the Superintendent will list it on the agenda. At the meeting, the
requesting Board member will explain the item, the need for Board discussion of the item,
the item's relationship to the Board's strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member receives
a second, the Superintendent will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
- NONE
Board of
Trustees
Item # 6 — Adjournment
Regular Session