HomeMy WebLinkAbout01-28-19 TC Min T H E T 0 W N O F
WESTLAKE
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
January 28, 2019
PRESENT: Council Members Michael Barrett, Alesa Belvedere, Greg Goble, and Rick
Rennhack.
ABSENT: Mayor Laura Wheat and Council Member Carol Langdon
OTHERS PRESENT: Assistant to the Town Manager Jarrod Greenwood, Town
Secretary Kelly Edwards, Town Attorney Stan Lowry, Fire Chief
Richard Whitten, Deputy Fire Chief John Ard, Building Official Pat
Cooke, Development Coordinator Nick Ford, Finance Director
Debbie Piper, Director of Facilities & Parks Troy Meyer,
Communications Manager Jon Sasser and Chief Mike Wilson.
Work Session
1. CALL TO ORDER
Council Member Rennhack called the work session to order at 5:04 p.m.
2. PLEDGE OF ALLEGIANCE
Council Member Rennhack led the Pledge of Allegiance to the United States and Texas flags.
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3. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR
MEETING AGENDA.
Director Greenwood provided an update and overview regarding the change order for
Core construction.
4. DISCUSSION ITEMS
a. Standing Item: Presentation and discussion of development projects per Staff
report December 2018 including an Entrada report from the Developer and
projects in Planned Development PD 3-5.
Coordinator Ford provided an overview of the following developments:
Entrada: update regarding construction of the following: residential, retail
corner, pedestrian bridge, restaurant area, parking garage, Starbucks, and new
retail office area near CVS and Primrose.
The Knolls: signage regarding construction along the trail, cutting the driveway
and approach and grading the area as permitted.
Quail Hollow: five (5) new residential permits issued.
Schwab: requested a Temp CO for Phase I scheduled to open in Fall 2019, and
they are mobilizing to begin construction on Phase II.
Fire Station: schedule move in late February, finishing the landscaping, and
completed the installation of the roof and gutters.
Spencer Ranch: under review by the Planning Department.
5. EXECUTIVE SESSION
Council convened to into executive session at 5:25 p.m.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Builder Recovery Services, LLC vs. Town of Westlake
b. Section 551.072 to deliberate the purchase, exchange, lease, or value of real
property regarding the conservation area at The Knolls at Solana
c. Section 551.087 Deliberation Regarding Economic Development Negotiations
— (1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
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of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1) for the
following:
- BRE Solana
6. RECONVENE MEETING
Council Member Rennhack reconvened the meeting at 6:33 p.m.
7. COUNCIL RECAP / STAFF DIRECTION
No additional direction.
S. ADJOURNMENT
Council Member Rennhack adjourned the work session at 6:33 p.m.
Regular Session
1. CALL TO ORDER
Council Member Rennhack called the regular session to order at 6:33 p.m.
2. ITEMS OF COMMUNITY INTEREST
Manager Sasser provided an overview of the upcoming events.
3. CITIZEN COMMENTS
No one addressed the Council.
4. CONSENT AGENDA
a. Consider approval of the minutes from the meeting on December 10, 2018.
b. Consider approval of the minutes from the meeting on January 7, 2019.
c. Consider approval of Resolution 19-02, Reducing the number of board members
on the Westlake Historical Preservation Society.
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d. Consider approval of Ordinance 875, Appointing Presiding Judge and the
Alternate Presiding Judge for the Municipal Court of Record No. 1 for a two (2)
yearterm.
e. Consider approval of Resolution 19-03, Amending Resolution 18-49, regarding
the developer agreement with Wilbow-Solana LLC for Subdivision Improvements at
the Knolls by modifying the conservation area boundary fencing.
f. Consider approval of Resolution 19-04, Amending the Fund Balance Policy by
increasing the operating days from a minimum of 90 to 180 days and
implementing a plan for prioritized utilization of Fund Balance reserves in excess of
the minimum operating threshold.
g. Consider approval of Resolution 19-05, Amending the authorized signers on the
Town of Westlake Depository Accounts with First Financial Bank and TexPool.
h. Consider approval of Resolution 19-06, Authorizing the Town Manager to enter
into an agreement with Crosspoint Communications to provide and install the BDA
and Alert Systems for the Westlake Fire-EMS Station No. 1 project and authorize
town staff to make funding changes not to exceed $25,000 on this project
i. Consider approval of Resolution 19-07, Approving change orders in the amount
of $216,008 with Core Construction and the use of the Town's contingency fund
budget for the construction of the Westlake Fire-EMS Station No. 1 project and
authorize the Town Manager to make funding changes via change order not to
exceed $25,000 on this project.
MOTION: Council Member Goble made a motion to approve the consent
agenda. Council Member Barrett seconded the motion. The motion
carried by a vote of 4-0.
S. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 876,
AMENDING ORDINANCE 865 APPROVING A SITE PLAN AMENDMENT IN THE
PD1 ZONING DISTRICT TO CONSTRUCT ADDITIONAL SURFACE PARKING LOTS
FOR LOTS 3 AND 4, BLOCK 2, WESTLAKE/SOUTHLAKE PARK ADDITION
NUMBER ONE LOCATED AT THE SOUTHWEST CORNER OF SOLANA BLVD. AND
STATE HIGHWAY 114.
Assistant to the Town Manager Greenwood and Coordinator Ford provided a presentation
and overview of the item.
Discussion ensued regarding the location of the parking, size of trees, and landscaping.
Council Member Rennhack opened the public hearing.
No one addressed Council.
Council Member Rennhack closed the public hearing.
MOTION: Council Member Barrett made a motion to approve Ordinance
876. Council Member Goble seconded the motion. The motion
carried by a vote of 4-0.
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6. EXECUTIVE SESSION
Council did not convene into executive session.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Builder Recovery Services, LLC vs. Town of Westlake
b. Section 551.072 to deliberate the purchase, exchange, lease, or value of real
property regarding the conservation area at The Knolls at Solana
c. Section 551.087 Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1) for the
following:
BRE Solana
7. RECONVENE MEETING
S. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
9. FUTURE AGENDA ITEMS
No additional discussion required.
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10. ADJOURNMENT
There being no further business before the Council, Council Member Rennhack asked for a
motion to adjourn the meeting.
MOTION: Council Member Belvedere made a motion to adjourn the
meeting. Council Member Barrett seconded the motion. The
motion carried by a vote of 4-0.
Council Member Rennhack adjourned the meeting at 6:41 p.m.
APPROVED BY THE TOWN COUNCIL ON FEBRUARY 25, 2019.
ATTEST:
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Rick Rennhack, Council Member
Kell Ed rds, Town Secretary
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