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Home My WebLink About12-10-18 TC Min T N E T 0 W N O F WESTLAKE MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING December 10, 2018 PRESENT: Mayor Laura Wheat and Council Members Michael Barrett, Alesa Belvedere, and Rick Rennhack. ABSENT: Greg Goble and Carol Langdon OTHERS PRESENT: Town Manager Tom Brymer, Assistant Town Manager Amanda DeGan, Town Secretary Kelly Edwards, Town Attorney Stan Lowry, Fire Chief Richard Whitten, Deputy Fire Chief John Ard, Director of Planning & Development Ron Ruthven, Building Official Pat Cooke, Development Coordinator Nick Ford, Director of Public Works Jarrod Greenwood, Finance Director Debbie Piper, Director of Facilities & Parks Troy Meyer, Communications Manager Jon Sasser, Director of Human Resources and Administrative Services Todd Wood, and Director of Information Technology Jason Power. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 5:10 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the Pledge of Allegiance to the United States and Texas flags. Town Council Minutes 12/10/18 Page 1 of 7 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR MEETING AGENDA. No additional discussion. 4. REPORTS a. Report regarding SH 170-Roanoke Road intersection safety concerns. Mayor Wheat asked for an overview this intersection. Director Greenwood provided an overview of the discussions with TxDOT and Keller Police Department. Discussion ensued regarding speed studies, other traffic control devices, Traffic Engineer and Staff recommendations, weaving of traffic, Charles Schwab employees, letter requesting TxDOT research other alternatives, and the completion of a traffic study by the Town's Traffic Engineer. Mr. Russell Laughlin, Hillwood, spoke regarding the need for the main lanes of State Highway 170 to extend past Independence Parkway. S. DISCUSSION ITEMS a. Presentation and discussion regarding a proposed communication tower capital project. Directors Greenwood, Meyer and Power provided a presentation and overview of the item. Discussion ensued regarding height, location, views from Fidelity, housing multiple types of communications including: emergency, fiber, and cellular services, leasing plans, and possibilities that may alleviate issues in Glenwyck. b. Presentation and discussion regarding Schwab Way streetscape and lighting. Director Ruthven and Robbin McCaffery, Mesa Planning, provided a presentation and overview of the item. The proposed amendment to the comprehensive plan, fixtures, temperature of lighting, height of the fixture, and lighting requested in the urban areas. Town Council Minutes 12/10/18 Page 2 of 7 c. Standing Item: Presentation and discussion of development projects per staff report November 2018 including an Entrada report from the developer and projects in Planned Development PD 3-5. Director Ruthven provided an overview of the following developments: Entrada, Charles Schwab campus Phase II, Specs store expansion, and Fidelity monument sign. 6. EXECUTIVE SESSION Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - The Knolls - BRE Solana - Charles Schwab - Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada and Granada b. Section 551.071. Consultation with Attorney (1) when the governmental body seeks the advice of its attorney about: (A) pending or contemplated litigation: Builder Recovery Services, LLC vs. Town of Westlake c. Sec. 551.071. Consultation with Attorney (2) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Short Term Rental regulations d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters—to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: - Town Manager evaluation 7. RECONVENE MEETING Town Council Minutes 12/10/18 Page 3 of 7 S. COUNCIL RECAP / STAFF DIRECTION - Communicate with TxDOT regarding our concerns closing the Roanoke Road crossing and complete our own traffic study at this location. - Update the Comprehensive Plan with the lighting amendment regarding urban areas. - Review the proposed height of the communications tower and possibilities that may alleviate issues in Glenwyck. 9. ADJOURNMENT Mayor Wheat adjourned the work session at 6:50 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the regular session to order at 6:50 p.m. Mayor Wheat recessed the meeting at 6:50 p.m. Mayor Wheat reconvened the meeting at 6:58 p.m. 2. ITEMS OF COMMUNITY INTEREST Manager Sasser provided an overview of the upcoming events. 3. CITIZEN COMMENTS No one addressed the Council. 4. CONSENT AGENDA a. Consider approval of the minutes from the meeting on November 26, 2018. b. Consider approval of the minutes from the meeting on December 3, 2018. MOTION: Council Member Barrett made a motion to approve the consent agenda. Council Member Rennhack seconded the motion. The motion carried by a vote of 3-0. Town Council Minutes 12/10/18 Page 4 of 7 S. DISCUSSION AND CONSIDERATION OF ORDINANCE 873, AMENDING CHAPTER 18, ADDING ARTICLE V SHORT TERM RENTALS, SECTION 18-111 TO SECTION 18-112, ADDING A DEFINITION FOR SHORT-TERM RENTALS AND ESTABLISHING A PROHIBITION AGAINST SHORT-TERM RENTALS. MOTION: Council Member Belvedere made a motion to approve Ordinance 873. Council Member Barrett seconded the motion. The motion carried by a vote of 3-0. 6. DISCUSSION AND CONSIDERATION OF RESOLUTION 18-49, APPROVING A DEVELOPMENT AGREEMENT FOR SUBDIVISION IMPROVEMENTS WITH THE KNOLLS AT SOLANA DEVELOPER, WILBOW-SOLANA, LLC. Director Ruthven provided an overview of the item including the dedication of the conservation area by separate instrument. Mr. Larry Corson, Wilbow, provided an overview of the proposed agreement, the development, storm water drainage, grading, and the amenity area. Discussion ensued regarding properties under contract to Neil McNabnay along the conservation area, location of the fence, construction safety, trail closing notification and _ signage along the trail, notifications to homeowners transferring maintenance responsibilities to the HOA, detention pond, and marketing of the development. Although this item was not a public hearing, Mayor Wheat allowed Neil McNabnay, 1815 Broken Bend Drive, to speak regarding the conservation area, and assignment of the area. He also responded to the Mayors questions regarding his lawsuit with the developer and his plans for lots he has under contract in the development. MOTION: Council Member Belvedere made a motion to approve Resolution 18-49. Council Member Barrett seconded the motion. The motion carried by a vote of 3-0. 7. EXECUTIVE SESSION Council convened into executive session at 8:05 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of Town Council Minutes 12/10/18 Page 5 of 7 a financial or other incentive to a business prospect described by Subdivision (1) for the following: - The Knolls - BRE Solana - Charles Schwab - Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada and Granada b. Section 551.071. Consultation with Attorney (1) when the governmental body seeks the advice of its attorney about: (A) pending or contemplated litigation: Builder Recovery Services, LLC vs. Town of Westlake c. Sec. 551.071. Consultation with Attorney (2) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Short Term Rental regulations d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: - Town Manager evaluation 8. RECONVENE MEETING Mayor Wheat reconvened the meeting at 9:17 p.m. 9. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. MOTION: Council Member Rennhack made a motion to approve Resolution 18-50, Economic Development Agreement with Wilbow. Council Member Barrett seconded the motion. The motion carried by a vote of 3-0. 10. FUTURE AGENDA ITEMS No additional discussion required. Town Council Minutes 12/10/18 Page 6 of 7 11. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Belvedere made a motion to adjourn the meeting. Council Member Barrett seconded the motion. The motion carried by a vote of 3-0. Mayor Wheat adjourned the meeting at 9:17 p.m. APPROVED BY THE TOWN COUNCIL ON JANUARY 28, 2019. ATTEST: AA.L Laura Wheat, Mayor C KeO Edwa , Town Secretary Town Council Minutes 12/10/18 Page 7 of 7