HomeMy WebLinkAbout02-04-19 BOT Agenda Packet The Regular Meeting of the Board of Trustees will begin immediatelyfollowing
Board of Trustees Workshop but not prior to the posted start time.
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WESTLAKE ACADEMY
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Vision Statement
Westlake Academy inspires college bound students to achieve their highest individual potential
in a nurturing environment that fosters the traits found in the IB Learner Profile:
Inquirers, Knowledgeable, Thinkers, Communicators, Principled,
Open-Minded, Caring, Risk-takers, Balanced and Reflective
BOARDOF
AGENDA
February , 2019
1500 Solana Boulevard
Building 7, Suite 7100
FLOOR, •
Workshop • 1 1 •
SessionRegular 1 1 •
Mission Statement
Page 1 of 3
Westlake Academ is an IB World School whose mission is to rovide students with an
internationally minded education of the highest quality so they are well-balanced and
res ect ul li e-lon learners.
Work Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
4. DISCUSSION ITEMS
a. Presentation and discussion regarding College Readiness, Completion and Alumni
Services.
b. Presentation and discussion regarding IB graduate and diploma tracking data for
Westlake Academy students from 2010-2018. This report will include discussion
concerning tracking data focused on graduates and diploma recipients in relation to
their entrance into the Academy and Primary/Secondary boundary locations. The
report will also examine performance metrics such as National Merit,
Valedictorian/Salutatorian, top 10%, and top quartile.
c. Presentation and discussion regarding the Planning Process, Schedule, and Guiding
Principles for an Updated/New Westlake Academy Facility Master Plan.
5. BOARD RECAP / STAFF DIRECTION
6. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. ITEMS OF COMMUNITY INTEREST: President and Trustee Reports on Items of
Community Interest pursuant to Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression of thanks, congratulations or
condolences; (2) information about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5) information about community
events; and (6) announcements involving imminent threat to public health and safety.
3. CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any
matter whether or not it is posted on the agenda. The Board cannot by law take action
nor have any discussion or deliberations on any presentation made to the Board at this
time concerning an item not listed on the agenda. Any item presented may be noticed on
a future agenda for deliberation or action.
Page 2 of 3
4. CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider the minutes from the meeting on January 7, 2019.
b. Consider approval of Resolution 19-02, Adopting a Bilingual Education Policy.
c. Consider approval of Resolution 19-03, Adopting a School Publications Policy.
5. CONDUCT A PUBLIC HEARING AND DISCUSSION REGARDING THE 2018
ACCOUNTABILITY REPORT THAT INCLUDES THE TAPR, DISTRICT
ACCREDITATION STATUS, CAMPUS PERFORMANCE OBJECTIVES,
INFORMATION ON VIOLENT OR CRIMINAL INCIDENTS, AND INFORMATION
ON THE PERFORMANCE OF THE PREVIOUS YEAR'S GRADUATES IN THEIR
FIRST YEAR OF COLLEGE, AS REPORTED BY THE TEXAS HIGHER EDUCATION
COORDINATING BOARD (THECB).
6. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under"Future Agenda Item Requests", an agenda item for a future
Board meeting. The Board member making the request will contact the Superintendent
with the requested item and the Superintendent will list it on the agenda. At the
meeting, the requesting Board member will explain the item, the need for Board
discussion of the item, the item's relationship to the Board's strategic priorities, and the
amount of estimated staff time necessary to prepare for Board discussion. If the
requesting Board member receives a second, the Superintendent will place the item on
the Board agenda calendar allowing for adequate time for staff preparation on the
agenda item.
7. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd.,
Building 7, Suite 7100, Westlake, TX 76262, on January 30, 2019, by 5:00 p.m. under the Open
Meetings Act, Chapter 551 of the Texas Government Code.
Kelly Edwards, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Page 3 of 3
Board of
Trustees
Item # 2 — Pledge of
Allegiance
Texas Pledge:
"Honor the Texas flag;
I pledge allegiance to
the, Texas, one state
under God, one and
indivisible. "
Board of
Trustees
Item # 3 — Review of
Consent Agenda Items
REVIEW OF CONSENT AGENDA ITEMS
a. Consider the minutes from the meeting on January 7, 2019.
b. Consider approval of Resolution 19-02, Adopting a Bilingual Education Policy.
c. Consider approval of Resolution 19-03, Adopting a School Publications Policy.
Board of
Trustees
Item # 4 — Discussion
Items
DISCUSSION ITEMS
a. Presentation and discussion regarding College Readiness, Completion and
Alumni Services.
b. Presentation and discussion regarding IB graduate and diploma tracking data
for Westlake Academy students from 2010-2018. This report will include
discussion concerning tracking data focused on graduates and diploma
recipients in relation to their entrance into the Academy and
Primary/Secondary boundary locations. The report will also examine
performance metrics such as National Merit, Valedictorian/Salutatorian, top
10%, and top quartile.
c. Presentation and discussion regarding the Planning Process, Schedule, and
Guiding Principles for an Updated/New Westlake Academy Facility Master Plan.
estlake Academy Board of Trustees }}
TYPE OF ACTION
Workshop -Discussion Item
Westlake Board Meeting
Monday, February 04, 2019
Topic: Presentation and Discussion Regarding College Readiness,Completion and
Alumni Services
STAFF CONTACT: Carl Tippen, Martha McKinney, and Stacy Stoyanoff
Strategic Alignment
Vision,Value, Mission Perspective Curriculum Outcome
Ob'ective
Vision:Westlake Academy
inspires college bound
students to achieve their
highest individual Citizen,Student& Optimize Student
potential in a nuturing Stakeholder PYP MYP DP Potential
environment that fosters
the traits found in the IB
Learner Profile.
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 1, 2010 Completion Date: August 31, 2018
Funding Amount: N/A Status -N/A Source - General Fund
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Westlake Academy's goal as a college prep school is to create college ready students prepared to
successfully compete in a global marketplace.As the United States continues to shift from a goods-based
economy to a service-based economy, a college degree is essential. According to the Bureau of Labor
Statistics,Twelve of the 20 fastest growing professions require an associate degree or higher, and all of
the 71 jobs projected to grow by 20 percent or more require post-secondary education.
The purpose of this report is to inform the Board of Trustees of Westlake Academy's college graduation
results for the 2011 -2018 graduating cohorts. The report will review the national college graduation rate
for four year,the national college graduation rate for six years,the Academy's graduation rates per
graduation cohort, a House of Shine partnership update and an alumni services update.
Page 1 of 2
RECOMMENDATION
Seeking continued support of the Academy's college readiness efforts.
ATTACHMENTS
None
Page 1 of 2
estlake Academy Board of Trustees }}
TYPE OF ACTION
Workshop -Discussion Item
Westlake Board Meeting
Monday, February 04, 2019
Topic: Presentation and discussion regarding IB graduate and diploma tracking
data for Westlake Academy students from 2010-2018. This report will
include discussion concerning tracking data focused on graduates and
diploma recipients in relation to their entrance into the Academy and
Primary/Secondary boundary locations. The report will also examine
performance metrics such as National Merit,Valedictorian/Salutatorian,top
10%, and top quartile.
STAFF CONTACT: Stacy Stoyanoff, Secondary Principal
Dr. James Owen, DP Coordinator
Carl Tippen, College Counselor
Strategic Alignment
Vision,Value, Mission Perspective R L Curriculum Outcome
Ob'ective
Academic Increase the Future
Academic Excellence Operations Diploma Programme Readiness of All
Students
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 1, 2009 Completion Date: June 1, 2018
Funding Amount: N/A Status - Not Funded Source-N/A
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
This information is being brought forward as a follow-up to a Board of Trustees request and
compiles graduation data and IB diploma statistics from 2010 through our last graduating class.
Westlake Academy student performance data will include graduation, diploma recipiency,
National Merit awards, Valedictorian/Salutatorian designation, top 10% designation, and top
quartile designation.
RECOMMENDATION
Review and discussion of the data and analysis.
ATTACHMENTS
To be presented at the meeting.
estlake Academy Board of Trustees }}
TYPE OF ACTION
Workshop -Discussion Item
Westlake Board Meeting
Monday, February 04, 2019
Topic: Presentation and discussion regarding the planning process, schedule, and
Guiding Principles for an update to the Westlake Academy Facility Master
Plan.
STAFF CONTACT: Dr. Mechelle Bryson, Executive Director of Westlake Academy
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Respect for Self and Citizen,Student& Improve the
Others Stakeholder PYP/MYP/DP Efficiences of
Operational Systems
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: December 3, 2048 Estimated Completion Date: December 9, 2049
Funding Amount: $85,000 (up to) Status - Funded Source - Capital Projects Fund
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
At the December 3, 2018 and the January 7, 2019 Board of Trustee workshops, representatives
from Stantec (the architectural firm retained by the Town Council to update and/or revise the
WA campus master plan), along with Staff,provided input to and solicited input from the Board
regarding the proposed campus planning process, its schedule, as well as discuss and receive
Board input on draft guiding principles for this process. The Board requested that this discussion
be continued at its February 4, 2019 workshop.
The purpose of this board presentation and discussion is to provide the Board of Trustees with an
update on the progress that the Academy and Stantec have made over the last month.
RECOMMENDATION
Review current progress, discuss next steps and provide direction to Stantec and Staff.
ATTACHMENTS
None
Board of
Trustees
Item #5 — Board Recap /
Staff Direction
BOARD RECAP / STAFF DIRECTION
Board of
Trustees
Item # 6 — Adjournment
Work Session
ITEMS OF COMMUNITY INTEREST: President and Board of
Trustee Reports on Items of Community Interest pursuant to
Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression Trustees
of thanks, congratulations or condolences; (2) information
about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5)
information about community events; and (6)
announcements involving imminent threat to public health Item # 2 — Items of
and safety. Community Interest
✓ Coffee&Conversation with the Mayor/Board President
Monday,February 4,2019; 8:00—9:30 am
Marriott Solana Hotel—Great Room
-Thank you to the Marriott for providing complimentary coffee&tea each month/
✓ Board of Trustees Work Session/Meeting
Monday,February 4,2019*
Westlake Town Hall,Solana Terrace-Bldg.7,Suite 7100-Council Chambers
✓ Westlake Historical Preservation Society(WHPS)Board Meeting
Tuesday,February 5,2019; 6:00 pm*
Westlake Town Hall,Solana Terrace-Bldg.7,Suite 7100-Council Chambers
✓ The Simply Westlake&Timarron Our Neighborhood Life publications have teamed up to present the year's first
Neighbor's Night Out; Hosted by Engel&Volker's-Roxanne Taylor
Wednesday, February 6,2018; 5:30—7:30 pm(Come&Go)
Home of Doug&Laura Wheat, 2006 Navasota Cove in Vaquero; -RSVPs are necessary;Please contact Connie Chase by Feb. 1
and join your neighbors for a casual fun social time—catch up with friends,meet new neighbors, tour this beautiful estate home,
and enjoy complimentary beverages and delicious bites from local restaurants.
✓ WA Danish&Dialogue with Academy leaders
Thursday, February 7,2019; 8:00—9:00 am
WA Campus—Sam&Margaret Lee Fieldhouse classroom
-Open to all Westlake& WA parents/grandparents:current and for those considering or wanting to learn more
about our community's charter school.Check out this month's topic:IB Primary Years Programme(PYP;grades K-S)
Enhancements: How WA will integrate the new IBO enhancements set forth by its governing body.
✓ Planning&Zoning Work Session/Meeting
Monday, February 11,2019*
Westlake Town Hall,Solana Terrace-Bldg.7,Suite 7100-Council Chambers
✓ Public Art Competition Advisory Committee Meeting
Monday,February 11,2019; 11:00 am*
Westlake Town Hall,Solana Terrace-Bldg.7,Suite 7100-Council Chambers
✓ Westlake Municipal Offices&Westlake Academy CLOSED in Observance of the Presidents'Day holiday
Monday,February 18,2019
**There will no interruption to this week's trash&recycling services;Service will occur on the regular collection day of
Friday,February 22,2019.
✓ WA Secondary Campus Open Tour
Thursday, February 21,2019; 3:45—5:00 pm
WA Main Entrance—PYP Office
-Open to all prospective secondary parents and students(grades 6-12)for a tour of Westlake Academy's campus and an
opportunity to learn more about the 18 curriculum, our WA teaching philosophy, college preparation,and student life. Questions?
Contact Assistant Secondary Principal Jennifer Furnish via email or 817-490-5762.
✓ Town Council Work Session/Meeting
Monday,February 28,2019*
Westlake Town Hall,Solana Terrace-Bldg.7,Suite 7100-Council Chambers
Save the Date in March for these important events coming up soon in our community...
♦ Westlake Academy Foundation's 16th Annual Gallery Night—March 2
♦ Westlake Fire-EMS Station Grand Opening—March 23
♦ Town Manager Tom Brymer Retirement Reception—March 28
*For meeting agendas and details on WA calendar events or Municipal calendar events,please visit the Westlake Academy website or
the Town of Westlake website for further assistance.
Board of
Trustees
Item # 3 — Citizen
Comments
CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any matter
whether or not it is posted on the agenda. The Board cannot by law take action nor have any
discussion or deliberations on any presentation made to the Board at this time concerning an
item not listed on the agenda. Any item presented may be noticed on a future agenda for
deliberation or action.
Board of
Trustees
Item # 4 — Consent
Agenda
CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider the minutes from the meeting on January 7, 2019.
b. Consider approval of Resolution 19-02, Adopting a Bilingual Education Policy.
c. Consider approval of Resolution 19-03, Adopting a School Publications Policy.
WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
January 7, 2019
PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Greg Goble, and Carol
Langdon.
ABSENT: Michael Barrett and Rick Rennhack
OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent
Amanda DeGan, Board Secretary Kelly Edwards, Dr. Mechelle
Bryson, PYP Principal Rod Harding, PYP Assistant Principal Beckie
Paquin, Secondary Principal Stacy Stoyanoff, Secondary Assistant
Principal Jennifer Furnish, Director of Facilities & Parks Troy
Meyer, Director of Communications Ginger Awtry,
Communications Manager Jon Sasser, and Assistant to the Town
Manager Jarrod Greenwood
Work Session
1. CALL TO ORDER
President Wheat called the work session to order at 6:09 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the Pledge of Allegiance to the United States and Texas flags.
3. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
No additional discussion.
BOT Minutes 01/07/19
Page 1 of 4
4. REPORTS
a. Quarterly Financial "Dashboard" report for the quarter ended November 30, 2018.
S. DISCUSSION ITEMS
a. Presentation and discussion regarding the Planning Process, Schedule, and Guiding
Principles for an Updated/New Westlake Academy Facility Master Plan.
Mrs. DeGan provided an overview of the variables to consider such as: maximum
enrollment, purchasing land, parking, buses, portable buildings, gym facilities,
diversity, grade that may bring an additional section, and boundary diversity.
Mr. Terry Hoyle and Mr. Diego Barrera, Stentec, provided a presentation and
overview of the master planning processes including discussion of the draft guiding
principles.
Discussion ensued regarding PYP class sizes, traffic, possible buses, dining space, flex
space, number of classrooms needed to eliminate portables, and Women's Softball.
6. BOARD RECAP / STAFF DIRECTION
Items as discussed under item 5a of the work session.
7. ADJOURNMENT
President Wheat adjourned the work session at 8:01 p.m.
Regular Session
1. CALL TO ORDER
President Wheat called the regular session to order at 8:02 p.m.
2. ITEMS OF COMMUNITY INTEREST
Director Awtry provided an overview of the upcoming events.
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Page 2 of 4
3. CITIZEN COMMENTS
No one addressed the Board.
4. CONSENT AGENDA
a. Consider the minutes from the December 3, 2018, meeting.
b. Consider approval of Resolution 19-01, Approving the 2019-2020 Academic
Calendar.
MOTION: Trustee Belvedere made a motion to approve the consent
agenda. Trustee Goble seconded the motion. The motion
carried by a vote of 3-0.
S. PUBLIC HEARING AND DISCUSSION CHARTER FIRST 2018 RATING BASED ON
SCHOOL YEAR 2016-2017 DATA AND ANNUAL FINANCIAL MANAGEMENT
REPORT.
Mrs. DeGan provided an overview of the item.
Discussion ensued regarding the requirements to receive a 10-point rating on item 6 of
the report regarding cash on hand.
President Wheat opened the public hearing.
No one addressed the Board.
President Wheat closed the public hearing.
6. FUTURE AGENDA ITEMS
No future agenda items.
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Page 3 of 4
7. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a motion to
adjourn the meeting.
MOTION: Trustee Langdon made a motion to adjourn the regular session.
Trustee Goble seconded the motion. The motion carried by a
vote of 3-0.
President Wheat adjourned the regular session at 8:09 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON FEBRUARY 4, 2019.
ATTEST:
Laura Wheat, President
Kelly Edwards, Board Secretary
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Page 4 of 4
estlake Academy Board of Trustees }}
TYPE OF ACTION
Regular Meeting -Action Item
Westlake Board Meeting
Monday, February 04, 2019
Topic: Consideration of a Resolution Adopting Bilingual Education Policy.
STAFF CONTACT: Dr. Mechelle Bryson, Executive Director of Westlake Academy
Strategic Alignment
Vision,Value,Mission Perspective Curriculum Outcome
Ob'ective
Mission:Westlake
Academy is an III World
School whose mission is to
provide students with an Improve the
internationally minded Academic PYP/MYP/DP Efficiences of
education of the highest Operations Operational Systems
quality,so they are well-
balanced life-long
learners.
OW Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: February 4, 2019 Completion Date: February 4, 2019
Funding Amount: $0 Status -N/A Source-N/A
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Westlake Academy ensures a free and appropriate education to all students. In order to do so,
the Academy complies with all state and federal policies. The purpose of this board policy is to
provide guidance to school personnel who provide support and scaffolding for students who have
limited English language proficiency.
The Texas Education Code requires school districts to offer all PreK-12 English Language
Learner(ELL) students a bilingual education program, if there are 20 or more ELL students who
speak the same home language. For schools with less than 20 ELL students, school districts must
provide those students with an ESL program.
The law requires that schools offer students one of the following types of bilingual programs, all
of which provide ELLs with native language and English-language instruction. The law also
requires schools to establish a Language Proficiency Assessment Committee (LPAC).
RECOMMENDATION
Westlake Academy staff recommends approval of updated policy.
ATTACHMENTS
Resolution
WESTLAKE ACADEMY
RESOLUTION 19-02
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
ADOPTING BILINGUAL EDUCATION POLICY.
WHEREAS, Westlake Academy ensures compliance with all state and federal policies
and procedures; and
WHEREAS,Westlake Academy provides a free and appropriate education to all students;
and
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE,BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Board of Trustees of Westlake Academy, hereby approves the
adoption of the Bilingual Education policy in the Board Policy Manual attached to this resolution
as Exhibit "A".
SECTION 3: If any portion of this resolution shall, for any reason,be declared invalid by
any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof
and the Council hereby determines that it would have adopted this Resolution without the invalid
provision.
Resolution 19-02
Page 1 of 3
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 4tn DAY OF FEBRUARY 2019.
Laura Wheat, President
ATTEST:
Kelly Edwards, Board Secretary Amanda DeGan, Superintendent
APPROVED AS TO FORM:
Janet S. Bubert or L. Stanton Lowry,
School Attorney
Resolution 19-02
Page 2 of 3
Exhibit A
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No.:
Date Board Adopted: February 4, 2019
Effective Date: February 4, 2019
Policy Cate2ory: Student Achievement
Policy Name: Bilingual Education/ESL
Policy Goal: To provide equal opportunities for all students to have access to
curriculum and instruction.
Policy Description:
Westlake Academy shall ensure that a student who has a home language other than English and
who is identified as an English language learner shall have an opportunity to participate in a
bilingual or English as a Second Language(ESL)program in accordance with the requirements of
the Texas Education Code.
Westlake Academy shall:
1. Identify English language learners based on criteria established by the state;
2. Provide appropriate special language programs as a part of the IB programme;
3. Seek teaching personnel certified for the special language programs offered by the
Academy; and
4. Assess achievement in accordance with Education Code Chapter 39.
Westlake Academy shall adopt procedures to establish a Language Proficiency Assessment
Committee (LPAC). The LPAC shall have the duties set forth in Texas Education Code Section
29.063(c). Orientation and training shall be provided to all members of the LPAC which shall
include a discussion of the committee's duties and a thorough explanation and review of all laws
and rules governing the confidentiality of information regarding individual students.
Resolution 19-02
Page 3 of 3
estlake Academy Board of Trustees }}
TYPE OF ACTION
Regular Meeting -Action Item
Westlake Board Meeting
Monday, February 04, 2019
Topic: Consideration of a Resolution Adopting School Publications Policy
STAFF CONTACT: Dr. Mechelle Bryson, Executive Director of Westlake Academy
Strategic Alignment
Vision,Value,Mission Perspective Curriculum Outcome
Ob'ective
Mission:Westlake
Academy is an III World
School whose mission is to
provide students with an Improve the
internationally minded Academic PYP/MYP/DP Efficiences of
education of the highest Operations Operational Systems
quality,so they are well-
balanced life-long
learners.
OW Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: February 4, 2019 Completion Date: February 4, 2019
Funding Amount: $0 Status -N/A Source-N/A
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Westlake Academy strives to empower students to think creatively and to find innovative
solutions to issues that are facing our community, state, nation and the globe. In doing so, the
Academy provides a plethora of opportunities for students to express their opinions on the
greater communities in which our students interact. The Academy's student publications are an
avenue of self-expression as well as a forum for students to offer solutions to the issues of
concern.
The purpose of this policy is to protect students' rights to free speech in the production of official
school publications and activities while at the same time balancing the Academy's role in
supervising student publications within the operation of public schools.
RECOMMENDATION
Westlake Academy staff recommends approval of updated policy.
ATTACHMENTS
Resolution
WESTLAKE ACADEMY
RESOLUTION 19-03
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
ADOPTING SCHOOL PUBLICATIONS POLICY.
WHEREAS, Westlake Academy empowers students to think creatively and to find
innovative solutions to issues that are facing our community, state, nation and the globe; and
WHEREAS, Westlake Academy ensures the protection students' rights to free speech
within the greater context of school safety; and
WHEREAS,Westlake Academy works to update all policies in a timely manner to reflect
legislative changes and ensures these policies are easily accessible to stakeholders; and
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE,BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Board of Trustees of Westlake Academy, hereby approves the
adoption of the School Publication Policy in the Board Policy Manual attached to this resolution
as Exhibit "A".
SECTION 3: If any portion of this resolution shall, for any reason,be declared invalid by
any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof
and the Council hereby determines that it would have adopted this Resolution without the invalid
provision.
Resolution 19-03
Page 1 of 5
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 4tn DAY OF FEBRUARY 2019.
Laura Wheat, President
ATTEST:
Kelly Edwards, Board Secretary Amanda DeGan, Superintendent
APPROVED AS TO FORM:
Janet S. Bubert or L. Stanton Lowry,
School Attorney
Resolution 19-03
Page 2 of 5
Exhibit A
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. xxxx:
Date Board Adopted: February 4, 2019
Date Board Amended: February 4, 2019
Effective Date:
Policy Cate2ory: Parent, Student and Faculty Relations and Expectations
Policy Name: Student Communications/Publications/Literature
Policy Goal: The purpose of the Westlake Academy Student Communications policy is to inform
students of their rights and responsibilities pertaining to communication through school
publications and/or the distribution of literature from outside the school, in compliance with
applicable federal and state law.
Policy Description: All publications edited,printed, or distributed in the name of or on behalf of
Westlake Academy shall be under the control and supervision of Academy administrators and the
Westlake Academy Board of Trustees. All school-sponsored publications shall be part of the
instructional program,under the supervision of a faculty sponsor, and shall be reviewed and edited
to ensure the content is consistent with the ideals of the IB Student Learner Profile and other
expectations of Westlake Academy. The Executive Director shall be responsible for oversight of
all procedures related to the development, publication and distribution of school-sponsored
publications, subject to the Superintendent's approval. The Executive Director shall also be
responsible for the development and enforcement of procedures related to the distribution of non-
school literature on campus or at Academy events.
ADVERTISING IN STUDENT PUBLICATIONS
Advertising in school publications may be accepted from bona fide businesses, subject to the
approval of Academy employees exercising editorial supervision over the publications.
Advertising deemed inappropriate for student readers or that advertises products presenting a
health hazard, including but not limited to alcohol or tobacco products, shall not be accepted.
STUDENT PUBLICATION CONTENT
Westlake Academy administrators and/or faculty sponsors shall exercise editorial control over the
content of school-sponsored publications so long as their actions are reasonably related to
legitimate pedagogical concerns and otherwise consistent with applicable law.
Resolution 19-03
Page 3 of 5
In accordance with applicable legal standards, Westlake Academy publications shall not inlcude
content that:
l. Would substantially interfere with student instruction or other school activities;
2. Impinges on the rights of other students;
3. Is vulgar or profane;
4. Might reasonably be perceived to advocate drug or alcohol use, irresponsible
sex, or conduct otherwise inconsistent with the shared values of a civilized
social order;
5. Is inappropriate for the level of maturity of the readers;
6. Does not meet the standards of the educators who supervise the production of
the publication; or
7. Associates the school with any position other than neutrality on matters of
political controversy.
COMPLAINTS
Complaints regarding the enforcement of this policy or any other decisions by Academy
administrators or staff related to the development, publication or distribution of school-sponsored
publications may be presented to the appropriate campus administrator using the procedures in
Westlake Academy Board Policy 3.05: Complaint Policy.
DISTRIBUTION OF NON-SCHOOL LITERATURE
The distribution of any materials not sponsored by Westlake Academy or by a Westlake Academy
affiliate organization,regardless of the format of the materials, shall only be allowed in accordance
with this policy.
Westlake Academy shall not be responsible for,nor shall it endorse,the contents of any non-school
literature distributed on school premises or at Academy events.
For purposes of this policy,"distribution"means the circulation of more than ten copies of material
from a source other than Westlake Academy. Materials distributed under the supervision of
instructional personnel as a part of instruction or other authorized classroom activities shall not be
considered non-school literature and shall not be governed by this policy.
LIMITATIONS ON CONTENT:
Non-school literature shall not be distributed on Westlake Academy property if:
I. The materials are obscene, vulgar, or otherwise inappropriate for the age and
maturity of the audience.
2. The materials endorse actions endangering the health or safety of students.
Resolution 19-03
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3. The materials promote illegal use of drugs, alcohol, or other controlled
substances.
4. The distribution of such materials would violate the intellectual property rights,
privacy rights, or other rights of another person.
5. The materials contain defamatory statements about public figures or others.
6. The materials advocate imminent lawless or disruptive action and are likely to
incite or produce such action.
7. The materials are hate literature or similar publications that scurrilously attack
ethnic, religious, or racial groups or contain content aimed at creating hostility
and violence, and the materials would materially and substantially interfere with
school activities or the rights of others.
8. There is reasonable cause to believe that distribution of the non-school literature
would result in material and substantial interference with school activities or the
rights of others.
PRIOR REVIEW:
Prior to distribution on the premises of Westlake Academy, any person intending to distribute non-
school literature under this policy shall submit the material to the appropriate Academy principal
or the principal's designee for prior review. All submissions must include the name of the person
or organization requesting the opportunity to distribute material. The principal will approve or
reject the distribution of non-school materials within two school days of the date the materials are
submitted using the standards identified in this policy.
Prior review shall not be required for distribution of non-school literature only in the following
circumstances:
1. Distribution of materials to other attendees during a meeting of a non-
curriculum-related student group authorized to meet at school during non-
instructional time.
2. Distribution of non-school materials in circumstances for which exceptions to
prior review are authorized by published Academy procedures, other Board
Policy, or as may be required by law.
Even when prior review is not required, all other provisions of this policy shall apply.
TIME, PLACE,AND MANNER RESTRICTIONS:
Westlake Academy principals shall be responsible for developing appropriate procedures to
identify reasonable guidelines on the times, locations, and means by which non-school literature
that is appropriate for distribution, as provided in this policy,may be made available or distributed
on the premises of Westlake Academy.
Resolution 19-03
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estlake Academy Board of Trustees }}
TYPE OF ACTION
Regular Meeting -Action Item
Westlake Board Meeting
Monday, February 04, 2019
Topic: Public Hearing and Discussion Regarding the Accountability Report 2018
that includes the TAPR,District Accreditation Status,Campus Performance
Objectives, Information on violent or Criminal Incidents, and Information
on the performance of the previous year's Graduates in their first year of
college, as reported by the Texas Higher Education Coordinating Board
(THECB).
STAFF CONTACT: Dr. Mechelle Bryson, Executive Director
Strategic Alignment
Vision,Value,Mission Perspective Curriculum Outcome
Ob'ective
Vision:Westlake Academy
inspires college bound
students to achieve their
highest individual Academic PYP/MYP/DP Optimize Student
potential in a nuturing Operations Potential
environment that fosters
the traits found in the IB
Learner Profile.
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 16, 2017 Completion Date: June 4, 2018
Funding Amount: N/A Status - N/A Source -N/A
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The purpose of this Public Hearing and discussion is to inform the Board of Trustees and the greater
community on the overall academic health of the Academy and to provide an opportunity to gain an
understanding of the status of Westlake Academy's academic progress.
The Texas Education Code(TEC), §39.306,requires each district's board of trustees to publish an annual
report that includes the TAPR, campus performance objectives,information on violent or criminal
incidents, and information on the performance of the previous year's graduates in their first year of
college,as reported by the Texas Higher Education Coordinating Board(THECB).
Each district's board of trustees must hold a public hearing to discuss the district's annual report within
90 days of receiving the final TAPR. Each of these items will be presented in the public hearing and the
presentation will be published on the Academy's website in compliance of State law.
RECOMMENDATION
Review of the update on the Academy's Accountability.
ATTACHMENTS
None
Board of
Trustees
Item # 6 — Future Agenda
Items
FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under "Future Agenda Item Requests", an agenda item for a future Board
meeting. The Board member making the request will contact the Superintendent with the
requested item and the Superintendent will list it on the agenda. At the meeting, the
requesting Board member will explain the item, the need for Board discussion of the item,
the item's relationship to the Board's strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member receives
a second, the Superintendent will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
Board of
Trustees
Item # 7 — Adjournment
Regular Session