HomeMy WebLinkAbout01-07-19 TC Agenda PacketThe Regular Meeting of the Town of Westlake Town Council will begin immediately following the conclusion
of the Town Council Work Session but not prior to the posted start time.
Mission Statement
Westlake is a unique community blending preservation of our natural environment and
viewscapes, while serving our residents and businesses with superior municipal and academic
services that are accessible, efficient, cost-effective, and transparent.
Westlake, Texas – “One-of-a-kind community; natural oasis – providing
an exceptional level of service.”
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Vision Statement
An oasis of natural beauty that maintains our open spaces in balance with distinctive
development, trails, and quality of life amenities amidst an ever expanding urban landscape.
TOWN COUNCIL MEETING
AGENDA
January 7, 2019
1500 Solana Boulevard
Building 7, Suite 7100
1st Floor, Council Chamber
Westlake, TX 76262
Regular Session: 5:00 p.m.
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Regular Session
1. CALL TO ORDER
2. DISCUSSION AND CONSIDERATION OF ORDINANCE 874, CALLING AND
ORDERING AN ELECTION FOR THE PURPOSE OF ELECTING THREE (3) COUNCIL
MEMBERS TO BE HELD ON MAY 4, 2019.
3. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Builder Recovery Services, LLC vs. Town of Westlake
b. Section 551.072 to deliberate the purchase, exchange, lease, or value of real
property regarding the conservation area at The Knolls at Solana
c. Section 551.087 Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1) for the
following:
- BRE Solana
- Charles Schwab
- Maguire Partners-Solana Land, L.P., related to Centurion’s development
known as Entrada and Catalyst Commercial
d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee:
- Town Manager evaluation
4. RECONVENE MEETING
5. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
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6. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd.,
Building 7, Suite 7100, Westlake, TX 76262, January 2, 2019, by 5:00 p.m. under the Open Meetings Act,
Chapter 551 of the Texas Government Code.
_____________________________________
Kelly Edwards, TRMC, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
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Westlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, January 07, 2019
TOPIC: Consider an Ordinance Calling and Ordering an Election for the purpose
of Electing Three (3) Council Members to be held on May 4, 2019, in
accordance with the provisions of Section 23.023, Texas Local
Government Code.
STAFF CONTACT: Kelly Edwards, Town Secretary
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Informed & Engaged
Citizens / Sense of
Community
Municipal &
Academic Operations
Exemplary Service & Governance
- We set the standard by delivering
unparalleled municipal and
educational services at the lowest
cost.
Increase CSS
Satisfaction
Strategic Initiative
Comprehensive Plan Project Review
Time Line - Start Date: December 17, 2018 Completion Date: May 4, 2019
Funding Amount: $14,000 Status - Not Funded Source - General Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Consider an Ordinance Calling and Ordering an Election for the purpose of Electing Three (3)
Council Members to be held on May 4, 2019, in accordance with the provisions of Section
23.023, Texas Local Government Code.
Three (3) Council terms expire May 2019. Those terms represent Council Members Langdon,
Rennhack and Goble seats.
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RECOMMENDATION
Staff recommends approval of the Ordinance to Call the Election. Allowing for any future
amendments regarding early voting locations/dates/times, which will be set per the contracts
with Tarrant and Denton County Election Administrations.
The Town will then, take future action, to enter into contracts with both Denton and Tarrant
County allowing voters to visit a single site to cast ballots in both the Town and Carroll, Keller
or Northwest ISDs elections. In this scenario, Tarrant Co. would process the Tarrant Co. voters
and Denton Co. would process Denton Co. voters.
ATTACHMENTS
Ordinance
Ordinance 874
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TOWN OF WESTLAKE
ORDINANCE NO. 874
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS,
CALLING AND ORDERING AN ELECTION FOR THE PURPOSE OF ELECTING
THREE (3) COUNCIL MEMBERS TO BE HELD ON MAY 4, 2019, IN ACCORDANCE
WITH THE PROVISIONS OF SECTION 23.023, TEXAS LOCAL GOVERNMENT
CODE; ESTABLISHING PROCEDURES FOR THE ELECTION; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the general election for the Town of Westlake as set forth by the Texas
Election Code, is required to be held on May 4, 2019, for the purpose of electing three (3) Council
Members for two (2) year terms; and
WHEREAS, in accordance with Section 271.002 of the Texas Election Code , the Town
of Westlake election will be conducted jointly with other political subdivisions in Tarrant and
Denton counties.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE, TEXAS, THAT:
SECTION 1: Election Order for General Election. That an election is hereby ordered
to be held on the 4th day of May 2019, the second Saturday of that month, for the purpose of
electing three (3) Council Members for two (2) year terms, in accordance with Section 23.023 of
the Texas Local Government Code.
SECTION 2: Polling Place. The polling places and the county elections precincts whose
qualified voters shall cast ballots at such location as determined per the Joint Election Agreement
and Contract for Elections Services with the Tarrant and Denton County Election Administrators.:
The polls shall be open from 7:00 a.m. to 7:00 p.m. on May 4, 2019, in accordance with and
pursuant to the requirements of the Texas Election Code (the “Code”).
SECTION 3: Filing Dates. In accordance with Section 143.007 of the Code, eligible
persons wishing to become candidates must file an application with the Town Secretary of the
Town of Westlake, Texas, beginning on January 16, 2019 through the February 15, 2019 until 5:00
p.m. Each application shall be on a form meeting the requirements of the Code.
SECTION 4: Combined Ballots. Combined ballots may be utilized containing all of the
offices and propositions to be voted on at each polling place, provided that no voter shall be given
a ballot or permitted to vote for any office or proposition on which the voter is ineligible to vote.
The County’s voting equipment will be utilized for this election.
Ordinance 874
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SECTION 5: Early Voting. Early Voting by personal appearance shall be conducted at
the County’s Main Early Voting location;
Residents living in Tarrant County
Tarrant County Elections Center
2700 Premier Street
Fort Worth, Texas 76111
Residents living in Denton County
Denton County Elections
701 Kimberly Drive, Suite A101
Denton, Texas 76208
and branch offices for early voting by personal appearance shall be established as outlined in the
Election Agreement and Contract for Election Services with Tarrant and Denton County. The
Early Voting locations/dates/times will be set as per the agreement/contract with Denton County
Elections. Tarrant County Elections Administrator and Denton County Election Administrator are
hereby appointed as the Early Voting Clerk and can appoint the necessary deputy clerks as required
for early voting. In accordance with Section 85.001 of the Texas Election Code, early voting by
personal appearance tentative schedule is set forth below:
Tarrant County Early Voting
April 22-27 (Monday-Saturday) 8:00 a.m. - 5:00 p.m.
April 29-30 (Monday – Tuesday) 7:00 a.m. – 7:00 p.m.
Denton County Early Voting
April 22 – April 27 (Monday – Saturday) 8:00 a.m. - 5:00 p.m.
April 29-30 (Monday – Tuesday) 7:00 am. - 7:00 p.m.
Applications for ballots by mail must be received no later than the close of business on April 23,
2019.
SECTION 6: Notice. Notice of said elections shall be given as required by the Texas
Election Code.
Ordinance 874
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SECTION 7: Election Officials. The election judge, alternate election judge, and ballot
board will be appointed by the Tarrant and Denton County Elections Administrator, as permitted
by law. The presiding judge shall appoint elections clerks as may be necessary for the proper
conduct of the election. The election judge or the alternate election judge in the absence of the
election judge, and the election clerks shall constitute the early voting ballot board. The election
judge, and alternate election judge, and election clerks shall be qualified voters of the Town.
SECTION 8: Election Results. That the candidates for Council who receive the highest
number of votes shall be elected to two (2) year terms;
The Mayor shall deliver a certificate of election to the successful candidates. In the event
of a tie, the tied candidates shall cast lots to determine which one shall be declared elected; and
SECTION 9: Governing Law. The election shall be held in accordance with the
Constitution of the State of Texas and the Texas Election Code, and all resident qualified voters
of the Town shall be eligible to vote at the election.
SECTION 10: Submission to the United States Justice Department. The Town
Secretary of the Town of Westlake, Texas, or the Town Attorney, is authorized to make such
submissions as are necessary to the United States Justice Department to seek pre-clearance as
required by law.
SECTION 11: Necessary Actions. The Mayor and the Town Secretary, in consultation
with the Town Attorney, are authorized and directed to take all actions necessary to comply with
the provisions of the Texas Election Code, and the Town Code in carrying out and conducting the
election, whether or not expressly authorized by this Order.
SECTION 12: Severability Clause. It is hereby declared to be the intention of the Town
Council that the sections, paragraphs, sentences, clauses and phrases of this order are severable
and if any phrase, clause, sentence, paragraph, or section shall be declared invalid or
unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences,
paragraphs and sections of this order, since the same would have been enacted by the Town
Council without the incorporation in this order of any such invalid or unconstitutional phrase,
clause, sentence, paragraph or section.
Ordinance 874
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SECTION 13: Effective Date. This order shall be effective upon its adoption.
PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE, TEXAS, ON THIS 7th DAY OF JANUARY 2019.
_____________________________
ATTEST: Laura Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
EXECUTIVE SESSION
a. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Builder Recovery Services, LLC vs. Town of Westlake
b. Section 551.072 to deliberate the purchase, exchange, lease, or value of real
property regarding the conservation area at The Knolls at Solana
c. Section 551.087 Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1) for the
following:
- BRE Solana
- Charles Schwab
- Maguire Partners-Solana Land, L.P., related to Centurion’s development known
as Entrada and Catalyst Commercial
d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee:
Town Manager evaluation
Town Council
Item # 3 – Executive
Session
Town Council
Item # 4 – Reconvene
Council Meeting
NECESSARY ACTION
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body seeks
the advice of its attorney about: (A) pending or contemplated litigation: Builder
Recovery Services, LLC vs. Town of Westlake
b. Section 551.072 to deliberate the purchase, exchange, lease, or value of real property
regarding the conservation area at The Knolls at Solana
c. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to
discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental body
seeks to have locate, stay, or expand in or near the territory of the governmental body
and with which the governmental body is conducting economic development
negotiations; or (2) to deliberate the offer of a financial or other incentive to a
business prospect described by Subdivision (1) for the following:
d. BRE Solana
e. Charles Schwab
f. Maguire Partners-Solana Land, L.P., related to Centurion’s development known as
Entrada and Catalyst Commercial
g. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the
appointment, employment, evaluation, reassignment, duties, of a public officer or
employee:
Town Manager evaluations
Town Council
Item # 5 – Necessary Action
Town Council
Item # 6 – Adjournment
Regular Session