HomeMy WebLinkAbout11-05-18 BOT Agenda PacketThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the
Board of Trustees Workshop but not prior to the posted start time.
Mission Statement
Westlake Academy is an IB World School whose mission is to provide students with an
internationally minded education of the highest quality so they are well-balanced and
respectful life-long learners.
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WESTLAKE ACADEMY
Vision Statement
Westlake Academy inspires college bound students to achieve their highest individual potential
in a nurturing environment that fosters the traits found in the IB Learner Profile:
Inquirers, Knowledgeable, Thinkers, Communicators, Principled,
Open-Minded, Caring, Risk-takers, Balanced and Reflective
BOARD OF TRUSTEES MEETING
AGENDA
November 5, 2018
1500 Solana Boulevard
Building 7, Suite 7100
1st FLOOR, COUNCIL CHAMBER
WESTLAKE, TX 76262
Workshop Session 5:00 p.m.
Regular Session 6:00 p.m.
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Work Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
4. DISCUSSION ITEMS
a. Presentation and discussion regarding naming a Science classroom in honor of
Sawyer Davidson.
b. Presentation and update on the Academy’s Primary and Secondary Counseling
Services.
c. Presentation and discussion regarding college readiness data over the last five years.
This report will include discussion concerning PSAT, SAT, and ACT trends at Westlake
Academy and its impact on student college and future readiness.
5. BOARD RECAP / STAFF DIRECTION
6. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. ITEMS OF COMMUNITY INTEREST: President and Trustee Reports on Items of
Community Interest pursuant to Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression of thanks, congratulations or
condolences; (2) information about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5) information about community
events; and (6) announcements involving imminent threat to public health and safety.
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3.CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any
matter whether or not it is posted on the agenda. The Board cannot by law take action
nor have any discussion or deliberations on any presentation made to the Board at this
time concerning an item not listed on the agenda. Any item presented may be noticed on
a future agenda for deliberation or action.
4.CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a.Consider approval of the minutes from the August 15, 2018, meeting.
b.Consider approval of the minutes from the September 24, 2018, meeting.
c.Consider approval of the minutes from the October 2, 2018, meeting.
d.Consider approval of Resolution 18-13, Amending Code of Conduct, and
Discipline policies and adopting a Student records policy.
5.FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future
Board meeting. The Board member making the request will contact the Superintendent
with the requested item and the Superintendent will list it on the agenda. At the
meeting, the requesting Board member will explain the item, the need for Board
discussion of the item, the item’s relationship to the Board’s strategic priorities, and the
amount of estimated staff time necessary to prepare for Board discussion. If the
requesting Board member receives a second, the Superintendent will place the item on
the Board agenda calendar allowing for adequate time for staff preparation on the
agenda item.
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6. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd.,
Building 7, Suite 7100, Westlake, TX 76262, on October 31, 2018, by 5:00 p.m. under the Open
Meetings Act, Chapter 551 of the Texas Government Code.
_____________________________________
Kelly Edwards, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Board of
Trustees
Item # 2 – Pledge of
Allegiance
Texas Pledge:
“Honor the Texas flag;
I pledge allegiance to
the, Texas, one state
under God, one and
indivisible.”
REVIEW OF CONSENT AGENDA ITEMS
a. Consider approval of the minutes from the August 15, 2018, meeting.
b. Consider approval of the minutes from the September 24, 2018, meeting
c. Consider approval of the minutes from the October 2, 2018, meeting.
d. Consider approval of Resolution 18-13, Amending Code of Conduct, and
Discipline policies and adopting a Student records policy.
Board of
Trustees
Item # 3 – Review of
Consent Agenda Items
DISCUSSION ITEMS
a. Presentation and discussion regarding naming a Science classroom in honor of
Sawyer Davidson.
b. Presentation and update on the Academy’s Primary and Secondary Counseling
Services.
c. Presentation and discussion regarding college readiness data over the last five
years. This report will include discussion concerning PSAT, SAT, and ACT
trends at Westlake Academy and its impact on student college and future
readiness.
Board of
Trustees
Item # 4 – Discussion
Items
a. Presentation and discussion regarding naming a Science classroom in honor of
Sawyer Davidson.
Board of
Trustees
Item # 4a – No
Supporting
Documentation
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, November 05, 2018
TOPIC: Presentation and Update on Westlake Academy’s Primary and Secondary
Counseling Services
STAFF CONTACT: Dr. Mechelle Bryson, Executive Director
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision: Westlake Academy
inspires college bound
students to achieve their
highest individual
potential in a nuturing
environment that fosters
the traits found in the IB
Learner Profile.
Academic
Operations PYP / MYP / DP Optimize Student
Potential
Strategic Initiative
Time Line - Start Date: Ongoing Completion Date: Ongoing
Funding Amount: $0 Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
School counselors are vital members of the education team. They help all students in the areas of
academic achievement, career exploration, and social and emotional development, ensuring
today's students become the productive, well-adjusted adults of tomorrow.
The mission of the Westlake Academy Guidance & Counseling Department is to provide a
comprehensive program, which fosters academic success, college and career preparation, and
social and emotional development. Through effective communication, Westlake Academy
school counselors will consult and collaborate with students, parents, teachers, and members of
the community to advocate on behalf of all students.
The vision is to create a safe and nurturing environment where kindness abounds and all students
feel supported and valued in their journey to become life-long learners and global citizens.
There are four components to the overall comprehensive Guidance and Counseling Program in
Westlake Academy. They are: Guidance Curriculum, Responsive Services, Individual Planning,
and System Support. The responsibilities of each area are as follows:
• Guidance Curriculum - Guidance lessons on a variety of topics; large-group
consultations with students
• Responsive Services - Individual counseling sessions as needed; parent consultations
regarding individual student needs; coordination with outside referral sources
• Individual Planning - Academic and career guidance; parent and student consultation
regarding planning and goal-setting; interpretation and analysis of assessment
instruments
• System Support - Community outreach; parent education programs; teacher
consultation, school improvement planning
The purpose of this presentation is to provide a progress report to the Board of Trustees on the
advancement of the Westlake Academy’s Comprehensive Guidance and Counseling program.
RECOMMENDATION
Discussion of the department services.
ATTACHMENTS
None
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, November 05, 2018
TOPIC: Presentation and discussion regarding college readiness data over the last
five years. This report will include discussion concerning PSAT, SAT, and
ACT trends at Westlake Academy and its impact on student college and
future readiness.
STAFF CONTACT: Stacy Stoyanoff, DP Principal
Carl Tippen, College Counselor
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Academic Excellence Academic
Operations Diploma Programme
Increase the Future
Readiness of All
Students
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 1, 2012 Completion Date: June 1, 2018
Funding Amount: N/A Status - Not Funded Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
This discussion is at the Board of Trustees request and is informative only. The college readiness
data discussed is collected annually from College Board (PSAT and SAT) and American College
Testing (ACT). The subsequent trends will be determined over the last five years of Westlake
Academy student performance. These trends will be discussed in the context of overall student
performance in the state of Texas and also across the nation. Westlake Academy student college
readiness will also be compared to local public and private secondary schools. The subsequent
performance trends will be discussed in the context of the current literature concerning the use of
college and future readiness metrics.
RECOMMENDATION
Review and discussion of the data as presented by staff.
ATTACHMENTS
N/A
BOARD RECAP / STAFF DIRECTION
Board of
Trustees
Item #5 – Board Recap /
Staff Direction
Board of
Trustees
Item # 6 – Adjournment
Work Session
ITEMS OF COMMUNITY INTEREST: President and
Trustee Reports on Items of Community Interest pursuant to
Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression
of thanks, congratulations or condolences; (2) information
about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5)
information about community events; and (6)
announcements involving imminent threat to public health
and safety.
Early Voting for November 6 Mid-Term Elections
Continues through Friday, November 2, 2018
-Please visit the Election Information page found on our Municipal website for the nearest polling locations, hours, a
Sample Ballot, and other useful links.
Coffee & Conversation with the Mayor/Board President
Monday, November 5, 2018; 8:00 – 9:30 am
Marriott Solana Hotel – Great Room
Board of Trustees Work Session/Meeting
Monday, November 5, 2018*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - Council Chambers
Election Day
Tuesday, November 6, 2018: 7:00 am to 7:00 pm
-For precinct information, polling locations, & more, please visit the Election Information page on the Municipal
Website. No polling location in Westlake.
Simply Westlake hosts Neighbors Night Out Social
Tuesday, November 6, 2018; 5:30 – 7:30 pm
Delucca Gaucho Pizza & Wine in Southlake; RSVPs are required.
-Great night out for Westlake residents! Don’t miss this gathering with neighbors for a fun, social evening with
amazing food, cash bar, good fun and great conversations! Space is limited to 50 guests & RSVPs are required so
please contact Connie Chase today to say you’ll be there!
Westlake Historical Preservation Society Board Meeting
Monday, November 6, 2018, 6:00 pm*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - Council Chambers
Stagecoach Hills Annual Neighborhood Town Meeting
Wednesday, November 7, 2018; 6:30 – 8:30 pm
Home of Fran & Del Younglas
-Invitations are being emailed to all Stagecoach Hills & Roanoke Road residents. If you have not received your
invitation via email, please contact Ginger Awtry via her email or call 817-490-5719 for more information.
Westlake Academy Danish & Dialogue w/school leaders
Thursday, November 8, 2018; 8:00 am – 9:00 am
WA Campus – Sam & Margaret Lee Fieldhouse Classroom
-Open to all Westlake & WA parents/grandparents: current and for those considering or wanting to learn more
about our community’s charter school. Check out this month’s topic: Upper PYP Math Instruction and the
Transdisciplinary Approach
WA Performing Arts musical production, Into the Woods
Saturday, November 10, 2018: 2:00 pm & 7:00 pm
Sunday, November 11, 2018: 2:00 pm
- Tickets are $5 and available for purchase in the Westlake Academy Secondary Office Building.
Board of
Trustees
Item # 2 – Items of
Community Interest
Westlake Historical Preservation Society (WHPS) presents a Special Veterans Day Program
Sunday, November 11, 2018; 5:00 pm – 6:30 pm
WA Campus-MPH (Multi-Purpose Hall), 2600 JT Ottinger Road (use middle entrance)
-Calling all Westlake veterans & community members, too: Please join the WHPS as we wish to show our
appreciation and gratitude for your service with a special program, music, guest speakers, & more! For more
information, visit the Town’s website calendar, please email WHPS President Kim Morris, or call WHPS Event Chair
Stephen Thornton at 817-995-9647.
Public Art Competition Advisory Committee Meeting
Monday, November 12, 2018; 11:00 – 1:00 pm*
Westlake Council Chambers, Solana Terrace, Bldg. 7-Suite 7100, First Floor
10th Annual Westlake Baja at Vaquero; Hosted by the WA Foundation
Benefiting Westlake Academy Students & Staff
Monday, November 12, 2018; 5:30 pm – 11:00 pm
Vaquero Club, 2300 Vaquero Club Drive
-Always an unforgettable evening for all at the Vaquero Club with proceeds benefiting teachers & students at WA.
Visit WestlakeAcademyFoundation.org for all the details & activities at this one-of-a-kind FUNdraiser!
Planning & Zoning Work Session/Meeting
Monday, November 12, 2018*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - Council Chambers
WA Primary Years Grandparents & Special Friends Day; Hosted by the WA House of Commons
Friday, November 16, 2018; 8:00 am - Noon
WA Campus – Gym, MPH, Classrooms
- An annual morning for grandparents and special friends of our primary students to visit the campus and
experience the extraordinary learning taking place at WA. Email the HOC event chair for more details.
Westlake Academy CLOSED for Thanksgiving/Fall Break
Monday-Friday, November 19-23, 2018
Westlake Municipal Offices CLOSED in Observance of the Thanksgiving holidays
Thursday & Friday, November 22-23, 2018
-Wishing you and your family a safe and happy Thanksgiving time together from Town Hall!
**Trash & Recycling Services are shifted this week to Saturday, November 24. Collections will NOT
occur on Friday, Nov. 23, but are delayed one day.
Town Council Work Session/Meeting
Monday, November 26, 2018*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - Council Chambers
Annual Community Tree Lighting
Thursday, November 29, 2018; 6:00 – 8:00 pm
Solana Plaza, 1301 Solana Boulevard
-Please join the Westlake community as we stir up your holiday spirit and kick off the holiday season together with
family, friends, & neighbors - stay a little or a lot but come on out and help support your community!
**Fire-EMS Department will be on-site collecting toys & food pantry items once again for those
children & families less fortunate through Christmas is for Children! After the Tree Lighting, you may
also drop off any donations at the current Fire Station (not the new one…yet!) through December 21.
*For meeting agendas and details on WA calendar events or Municipal calendar events, please visit the Westlake
Academy website or the Town of Westlake website for further assistance.
CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any matter
whether or not it is posted on the agenda. The Board cannot by law take action nor have any
discussion or deliberations on any presentation made to the Board at this time concerning an
item not listed on the agenda. Any item presented may be noticed on a future agenda for
deliberation or action.
Board of
Trustees
Item # 3 – Citizen
Comments
CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the August 15, 2018, meeting.
b. Consider approval of the minutes from the September 24, 2018, meeting
c. Consider approval of the minutes from the October 2, 2018, meeting.
d. Consider approval of Resolution 18-13, Amending Code of Conduct, and
Discipline policies and adopting a Student records policy.
Board of
Trustees
Item # 4 – Consent
Agenda
BOT Minutes 08/15/18
Page 1 of 3
WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
August 15, 2018
PRESENT: President Wheat and Trustees: Alesa Belvedere, Michael Barrett, and Carol
Langdon.
ABSENT: Wayne Stoltenberg and Rick Rennhack
OTHERS PRESENT: Superintendent Tom Brymer, Board Secretary Kelly Edwards, Dr.
Mechelle Bryson, Director of Facilities & Parks Troy Meyer,
Director of Communications Ginger Awtry, Communications
Manager Jon Sasser, Director of Human Resources and
Administrative Services Todd Wood, Director of Information
Technology Jason Power, and Management Intern Kirk McDaniel.
Regular Session
1. CALL TO ORDER
President Wheat called the regular session to order at 12:25 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the Pledge of Allegiance to the United States and Texas flags.
3. CITIZEN COMMENTS
No one addressed the Board.
BOT Minutes 08/15/18
Page 2 of 3
4. CONSENT AGENDA
a. Consider approval of the minutes from the June 4, 2018, meeting.
b. Consider approval of Resolution 18-05, Amending the Westlake Academy
Personnel Manual for the 2018-2019 school year.
c. Consider approval of Resolution 18-06, Awarding the bid for property/casualty
insurance products and services to Box Insurance Agency for FY 2018-2019.
d. Consider approval of Resolution 18-07, Authorizing the Superintendent to
terminate an agreement with Pruitt Building Services, Inc. for janitorial services at
Westlake Academy Campus.
e. Consider approval of Resolution 18-08, Authorizing the Superintendent to enter
into an agreement with North Central Texas Janitorial for janitorial services.
f. Consider approval of Resolution 18-09, Authorizing the Superintendent to enter
into a contract with the Education Service Center Region 11.
g. Consider approval of Resolution 18-10, Amending and adopting a child abuse
and neglect policy, student safety policy, immunization policy, food allergy policy
and school attendance policy.
MOTION: Trustee Langdon made a motion to approve the consent agenda.
Trustee Barrett seconded the motion. The motion carried by a
vote of 3-0.
5. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 18-11,
APPROVING THE AMENDED YEAR-END BUDGET FOR WESTLAKE ACADEMY
FOR THE FISCAL YEAR ENDING AUGUST 31, 2018 AND ADOPTING THE
PROPOSED BUDGET FOR THE FISCAL YEAR ENDING AUGUST 31, 2019.
Dr. Bryson, Mrs. DeGan, and Superintendent Brymer provided a presentation and
overview of the proposed budget.
Discussion ensued regarding total cost to educate a student, combining academy events,
state funding per student, private funds related to CTE, turnover, Adult Education
classes, enrollment increases, Grade 8, timing of on-boarding students, and the Charter
regarding class size.
President Wheat opened the public hearing.
No one addressed the Board.
President Wheat closed the public hearing.
MOTION: Trustee Barrett made a motion to approve Resolution 18-11.
Trustee Langdon seconded the motion. The motion carried by a
vote of 3-0.
BOT Minutes 08/15/18
Page 3 of 3
6. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a motion to
adjourn the meeting.
MOTION: Trustee Belvedere made a motion to adjourn the regular session.
Trustee Langdon seconded the motion. The motion carried by a
vote of 3-0.
President Wheat adjourned the regular session at 1:14 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON NOVEMBER 5, 2018.
ATTEST:
____________________________
Laura Wheat,
_____________________________
Kelly Edwards, Board Secretary
BOT Minutes 09/24/18
Page 1 of 3
WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
September 24, 2018
PRESENT: President Laura Wheat, Trustees: Michael Barrett, Wayne Stoltenberg, Carol
Langdon, and Alesa Belvedere.
ABSENT: Rick Rennhack
OTHERS PRESENT: Assistant to the Superintendent Amanda DeGan, Board Secretary
Kelly Edwards, Dr. Mechelle Bryson, PYP Principal Rod Harding,
PYP Assistant Principal Beckie Paquin, Secondary Principal Stacy
Stoyanoff, Secondary Asst. Principal Jennifer Furnish, College
Counselor Carl Tippen, Director of Finance Debbie Piper, Finance
Clerk Marlene Rutledge, Director of Facilities & Parks Troy Meyer,
Director of Communications Ginger Awtry, Communications
Manager Jon Sasser, Director of Human Resources and
Administrative Services Todd Wood, and Public Works Director
Jarrod Greenwood.
Work Session
1. CALL TO ORDER
President Wheat called the work session to order at 5:03 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the Pledge of Allegiance to the United States and Texas flags.
BOT Minutes 09/24/18
Page 2 of 3
3. RECOGNIZE AND HONOR AP SCHOLAR STUDENTS
Mr. Stoyanoff and Dr. Owen provided an overview of the requirements.
The following students were recognized:
Samuel Beauchamp, Madison Breazeale, Mauricio Canales, Braden Deras, Meredith
Donatto, Jill Egli, Grant Gibbs, Jax Hernandez, Ana Ichazo, Niko Laohoo, Carson Rhoads,
Nick Robinson, Hana Selvarathinam, John Withers, and Allie Woo.
Mr. Stoyanoff and Dr. Owen recognized the AP Scholars with Honor:
Marissa Brann, Avi Gupta, Story Kimura, Daniel Martinez Murill, and Shelly Suttles.
Mr. Stoyanoff and Dr. Owen then recognized the AP Scholars with Distinction:
Trevor Adkins, John Albritton, Marshall Baker, Hunter Barnard, Nicholas Bellinger, Luke
Bertaux, Shaejbir Bhatia, Omar Bukhari, Sophia Carino, Aidan Cawthra, Jillian Foltz, Emily
Henderson, Samuel Jung, Connor Kraska, Andrew Martin, Leelee Odom, Macy Orman,
Anishka Peter, Amareesa Robinson, Stratford Small, Alisha Somani, and Matthew Titzler.
4. DISCUSSION ITEMS
a. Presentation and discussion regarding the 2018 Westlake Academy (WA) student
performance on International Baccalaureate (IB) and Advanced Placement (AP)
assessments.
Dr. Owens and Mr. Stoyanoff provided a presentation and overview of the item.
Discussion ensued regarding the results in conjunction with the world average, the
disciplines of Math studies, Bonus Points, grading of extended essays, uses of
predicted grades, Washington Post not publishing rankings, and the comprehensive
Geography resources.
b. Presentation and discussion regarding STARR and EOC results.
Mrs. Paquin and Mrs. Furnish provided a presentation and overview of the item.
Discussion ensued regarding testing results and Accountability Ratings.
5. BOARD RECAP / STAFF DIRECTION
Reports mining additional data regarding IB scores back to 2010 by boundary, arrival
date, and how many did and did not obtain the IB diploma.
BOT Minutes 09/24/18
Page 3 of 3
6. ADJOURNMENT
President Wheat adjourned the work session at 6:11 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON NOVEMBER 5, 2018.
ATTEST:
____________________________
Laura Wheat, President
_____________________________
Kelly Edwards, Board Secretary
BOT Minutes 10/02/18
Page 1 of 3
WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
October 2, 2018
PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Carol Langdon, and Rick
Rennhack. Michael Barrett arrived at 5:18 p.m. Others: Incoming Trustee -
Greg Goble
ABSENT:
OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent
Amanda DeGan, Board Secretary Kelly Edwards, Dr. Mechelle
Bryson, PYP Assistant Principal Beckie Paquin, College Counselor
Carl Tippen, Director of Communications Ginger Awtry, and
Director of Human Resources and Administrative Services Todd
Wood.
Work Session
1. CALL TO ORDER
President Wheat called the work session to order at 5:08 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the Pledge of Allegiance to the United States and Texas flags.
President Wheat welcomed incoming Trustee Greg Goble.
BOT Minutes 10/02/18
Page 2 of 3
3. PRESENTATION AND DISCUSSION BY WESTLAKE ACADEMY STUDENT BELLA
WHITE REGARDING AN ADDITIONAL OPTION FOR THE TRAFFIC FLOW AT
WESTLAKE ACADEMY.
Miss Bella White provided a presentation and overview of an additional option for the flow
of traffic.
Discussion ensued regarding staff’s opinions, variations of Traffic Engineer’s studies, DP
students with siblings, drop-off traffic flow, and staggering release times.
4. RECOGNIZE AND HONOR THE NATIONAL MERIT SCHOLARS.
Mr. Tippen provided the testing and finalist statistics.
Mr. Tippen then introduced the following:
National Merit Semi-Finalists: Trevor Adkins and Samuel Jung
National Merit Commended Scholars: Nicholas Bellinger, Sahejbir Bhatia, Sophia Carino,
Connor Kraska, Anishka Peter, and Alisha Somani
National Hispanic Scholar: Nick Robinson
5. REPORTS
a. Report regarding the school year theme and focus for 2018-2019.
b. Report regarding the House of Shine and college readiness support.
c. Report regarding Faculty Turnover, student/teacher ratios for the 2017-2018 school
year, including comparisons with surrounding districts and IB charter schools for the
2017-2018 school year.
Discussion ensued regarding the House of Shine and Faculty Turnover reports.
6. DISCUSSION ITEMS
a. Presentation and discussion regarding the 2018-2019 School Census (Enrollment
Numbers).
Dr. Bryson and Mrs. Bumgarner provided an overview of the Census.
Discussion ensued regarding attrition, student percentages of primary and secondary
boundaries, sibling wait list, an additional report by neighborhood, grandparent
percentages, percentage of employees entering their student in the lottery, and the
target number retaining Juniors into their Senior year.
BOT Minutes 10/02/18
Page 3 of 3
7. BOARD RECAP / STAFF DIRECTION
- Providing an additional report by neighborhood, grandparent percentages, and
percentage of employees entering their student in the lottery.
- Including Miss White in additional conversations with the Traffic Engineer regarding
the dismissal traffic flow.
8. ADJOURNMENT
President Wheat adjourned the work session at 6:35 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON NOVEMBER 5, 2018.
ATTEST:
____________________________
Laura Wheat, President
_____________________________
Kelly Edwards, Board Secretary
estlake Academy Board of Trustees
TYPE OF ACTION
Regular Meeting - Consent
Westlake Board Meeting
Monday, November 05, 2018
TOPIC: Consideration and approval of a Resolution Amending the Code of Conduct
and Discipline Policies and Adding the Student Records Policy
STAFF CONTACT: Dr. Mechelle Bryson, Executive Director
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Mission: Westlake
Academy is an IB World
School whose mission is to
provide students with an
internationally minded
education of the highest
quality, so they are well-
balanced life-long
learners.
Academic
Operations PYP / MYP / DP
Improve the
Efficiences of
Operational Systems
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: November 5, 2018 Completion Date: November 5, 2018
Funding Amount: $0 Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Westlake Academy prides itself on serving the needs of all learners. Part of this process is
ensuring that all of our policies and procedures are aligned with the most recent legislation and
are easily accessible by all stakeholders and community members. It is important to note that
board policies are the formal guidelines established by the Board of Trustees to ensure that the
Academy responds to its mission and operates in an effective, efficient, and consistent manner.
Policies define the desire and intent of the School Board while delegating implementation of
policies to the administration.
Annually, Westlake Academy reviews board policies and updates them to meet the expectations
of the State. As such, Westlake Academy has updated a number of policies and procedures as
required by the Texas Education Code. The Student Code of Conduct Policy and the Student
Discipline Policy have been updated and a Student Records Policy has been added.
These updates and additions are designed to assist the Academy in meeting the unique needs of
our students.
RECOMMENDATION
Westlake Academy staff recommends approval of updated policy.
ATTACHMENTS
Resolution
Resolution 18-13
Page 1 of 13
WESTLAKE ACADEMY
RESOLUTION 18-13
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
AMENDING THE CODE OF CONDUCT AND DISCIPLINE POLICIES AND ADDING
STUDENT RECORDS POLICY IN THE BOARD POLICY MANUAL.
WHEREAS, Westlake Academy ensures compliance with all state and federal policies
and procedures; and
WHEREAS, Westlake Academy ensures a free and appropriate education to all students;
and
WHEREAS, Westlake Academy works to update all policies in a timely manner to reflect
legislative changes and ensures these policies are easily accessible to stakeholders; and
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Board of Trustees of Westlake Academy, hereby approves the
amendment and addition of these policies in the Board Policy Manual attached to this resolution
as Exhibit “A”.
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by
any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof
and the Council hereby determines that it would have adopted this Resolution without the invalid
provision.
Resolution 18-13
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SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 5th DAY OF NOVEMBER 2018.
___________________________________
ATTEST: Laura Wheat, President
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
Resolution 18-13
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Exhibit A
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 3.14:
Date Board Adopted: October 2, 2018
Date Board Amended:
Effective Date: October 2, 2018
Policy Category: Parent, Student and Faculty Relations and Expectations
Policy Name: Student Records
Policy Goal: The purpose of the Westlake Academy Student Records policy is to
inform students of their rights and responsibilities pertaining to their school records, in
compliance with federal requirements as prescribed by law. It is also designed to protect
the privacy of student records while articulating definitions relating to student records,
how these records may be accessed and disclosed, the complaint procedure and other
information relevant to the student record.
Compliance with FERPA: The use and/or disclosure of all student records shall
comply with the Family Educational Rights and Privacy Act (“FERPA”).
Custodian of Records: Westlake Academy is designated as the custodian of all
student records. Requests concerning the disclosure of student records should be
directed to programme principals.
Annual Notice: The Academy shall ensure that all parents of currently-enrolled
students and currently-enrolled adult students annually receive a notice of their rights
under FERPA.
Procedure to Amend Records: Within 15 Academy business days of the record
custodian’s receipt of a request to amend records, the Academy shall notify the parents
in writing of its decision on the request and, if the request is denied, of their right to a
hearing. If a hearing is requested, it shall be held within ten Academy business days
after the request is received.
Parents shall be notified in advance of the date, time, and place of the hearing. An
administrator who is not responsible for the contested records and who does not have a
direct interest in the outcome of the hearing shall conduct the hearing. The parents shall
be given a full and fair opportunity to present evidence and, at their own expense, may
be assisted or represented at the hearing.
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The parents shall be notified of the decision in writing within ten Academy business
days of the hearing. The decision shall be based solely on the evidence presented at
the hearing and shall include a summary of the evidence and reasons for the decision. If
the decision is to deny the request, the parents shall be informed that they have 30
Academy business days within which to exercise their right to place in the record a
statement commenting on the contested information and/or stating any reason for
disagreeing with the Academy’s decision.
Resolution 18-13
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TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 5.01:
Date Board Adopted: August 3, 2009
Date Board Amended: November 5, 2018
Effective Date: November 5, 2018
Policy Category: Governance
Policy Name: Code of Conduct
Policy Goal: To delineate the standards of conduct for students, parents, teachers and
administrators.
Policy Description: Westlake Academy promotes integrity, truth, knowledge, trust,
discipline, and respect in a safe learning and teaching environment. The Code of Conduct
applies to all students, parents, teachers and administrators, each of whom has the right
to a safe and productive environment. The underlying goal of the code of conduct is to
create a community of learners who develop the skills and attitudes to become self-
disciplined.
Westlake Academy policies regarding the code of conduct will be disseminated to all
students and parents/guardians through the publication of the Parent/Student Handbook.
Westlake Academy Code of Conduct
1. All members of the Westlake Academy school community – the students,
parents/guardians, volunteers, teachers, staff and administrators – must
observe the regulations.
2. All members of the school community are to be treated with dignity and
respect.
3. Responsible citizenship involves appropriate participation in the school
community. Each member accepts the responsibility to participate in a
manner reflecting dignity and respect.
4. Positive reinforcement of good behavior is the most effective means of
promoting high standards of behavior and academic achievement.
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5. Disruptions of class impede student learning and teacher productivity. All
members of the school community are responsible for maintaining a positive
learning environment.
6. All stakeholders are expected to act with integrity in academic and non-
academic contexts.
Roles and Responsibility
School Board: Is responsible for adopting policies that ensure individual student
opportunity, excellence, and accountability for the W estlake Academy school community.
The School Board will:
• Develop policies that communicate and uniformly enforce the Westlake Academy
Code of Conduct in a manner that ensures the Board’s commitment and support.
• Seek input from students, parents, and staff and review Academy policies
regularly.
• Provide opportunities for staff to acquire the knowledge and skills necessary to
maintain excellence.
Superintendent: Is responsible for providing a safe and positive learning environment in
compliance with State and Federal laws and regulations and the direction of the School
Board.
Executive Director of the Academy: Is responsible for all daily operations of the school,
including oversight of personnel, curriculum development, enforcement of School Board
policies and compliance with state and federal reporting guidelines; developing the annual
budget and strategic planning to be submitted to the Board for approval; establishing
parental participation and involvement opportunities and guidelines; and regularly
communicating with students, parents, Westlake Academy affiliated groups and the
school community.
Head(s) of Section: Is directly responsible for the organization and the administration of
their section. Head(s) of Section will work in collaboration with teachers, to maintain a
positive safe learning environment.
Teachers and School Staff: Under the leadership of the Head of Sections and executive
manager, will maintain order in the school and are expected to hold everyone to the
highest standard of respectful and responsible behavior. As role models, staff upholds
these high standards when they:
• Communicate regularly and meaningfully with parents when needed;
• Maintain consistent standards of behavior for all students;
• Demonstrate respect for all students, staff, and parents;
• Prepare students for the full responsibilities of citizenship.
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Students: Are to be treated with respect and dignity. In return, they must demonstrate
respect for themselves, for others, and for the responsibilities of citizenship through
acceptable behavior. Respect and responsibility are demonstrated when a student:
• Comes to school prepared, on time, and ready to learn;
• Comes to school properly dressed in our school uniform;
• Shows respect for him/herself, for others, and for those in authority;
• Refrains from bringing anything to school that may compromise the safety of
others;
• Follows the established rules and takes responsibility for his or her own actions;
• Is responsible for turning in all assignments on time.
Parents: Play a vital role in the education of their children and have a responsibility to
support the efforts of school staff in maintaining a safe and respectful learning
environment for all students. Parents fulfill this responsibility when they:
• Show an active interest in their child’s school work and progress;
• Communicate regularly with the school;
• Help their child be neat, appropriately dressed, and prepared for school;
• Ensure that their child attends school regularly and on time;
• Promptly report to the school their child’s absence or late arrival;
• Encourage and assist their child in following the rules of behavior;
• Assist school staff in dealing with disciplinary issues.
• Follows the complaint procedure in case of grievance.
Students violating the Code of Conduct will be subject to progressive disciplinary actions
and/or expulsion as outlined in the Parent/Student Handbook.
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TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 5.02:
Date Board Adopted: August 3, 2009
Date Board Amended: November 5, 2018
Effective Date: November 5, 2018
Policy Category: Governance
Policy Name: Discipline
Policy Goal: Description of the discipline policy
Policy Description: Our primary belief is that no student or member of the Westlake
Academy community has the right to impede the education of another student. Any
behavior, which is disruptive to the learning environment, will not be tolerated and
appropriate disciplinary action will be taken, as necessary, to ensure the integrity of the
learning environment. The Academy encourages parents to work with their children and
school personnel to establish clear expectations for student behavior.
Staff and students will use the IB learner profile attributes as a basis for the development
of a constructive behavior environment. Every effort will be made to develop positive
consequences, which can be applied to individual students as well as classrooms.
Consistency is important and will be a priority in decisions involving student behavior and
discipline in order to establish firm and consistent limits for students. The IB program also
establishes a positive educational environment for both the student and teacher.
Parent/Student Handbook: Each year, Westlake Academy shall make available the
Parent/Student Handbook, which shall include a Code of Conduct that describes the
acceptable standards of student conduct and the disciplinary consequences applicable
to violations of the standards of conduct, school trip policies or other school or classroom
rules. Through their enrollment in the Academy, both parents and students acknowledge
access to the Parent/Student Handbook, which is available on the school’s website or in
hard copy upon request.
Revisions to the Handbook that are made during the school year shall be made available
promptly to students, parents, teachers, administrators, and others.
Progressive Discipline: Generally, consequences for disregarding acceptable
standards of conduct or school and classroom rules will include one or more of the
following:
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1. Warning from teacher or any member of school staff and reflection by student
2. Disciplinary action from classroom teacher, parent notification, and reflection by
the student
3. For more serious offenses, Principal directed disciplinary action, parent
notification, and reflection by the student
4. For repeated infractions or serious offenses, disciplinary action by the Principal or
Superintendent, parent notification and reflection by the student
Disciplinary consequences will be reviewed by school personnel according to a grid
system. The grid will identify types of offenses, which are categorized into three (3) levels
based on severity. Each level will identify the disciplinary consequences that may apply
to offenses within that level. The grid will be updated and published in the Parent/Student
Handbook on an annual basis. Disciplinary consequences may include:
1. Detention / Restitution-Reflection Activity (RRA)
2. Saturday School
3. In-school Suspension
4. Out-of-school Suspension
5. Expulsion
6. Or other consequences determined by the Principal or Superintendent to be
appropriate in compliance with the procedures identified in the Parent/Student
Handbook.
Guidelines for Discipline Procedure: Westlake Academy personnel shall adhere to the
following general guidelines when imposing discipline:
1. A student shall be disciplined when necessary to improve the student’s behavior,
to maintain essential order, or to protect other students, school employees, or
property.
2. Students shall be treated fairly and equitably. Discipline shall be based on a
careful assessment of the unique circumstances of each case following any
applicable investigation. Factors that may be considered include:
a. Investigative documentation of alleged offense;
b. Seriousness of the offense;
c. Student’s age;
d. Frequency of misconduct;
e. Student’s attitude;
f. Potential effect of the misconduct on the school environment;
g. Provisions of the Parent/Student Handbook.
3. Investigative processes may include, but are not limited to:
a. Personal accounts of teachers/staff members
b. Interviews/written statements of the student facing disciplinary
action
c. Interviews/written statements of other students involved in or
witnesses to the alleged incident
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d. Search of student belongings (see the Interrogations and
Searches Policy)
4. When applicable, the following steps will be taken to ensure Westlake Academy
students receive appropriate due process:
• The student will be informed of the prohibited conduct or rule violation
that he/she is alleged to have committed.
• The student will be provided information related to the factual basis for
the allegations.
• The student will have an opportunity to respond to the allegations and
provide any additional information relevant to the allegations, including
any defenses or other mitigating factors.
Discipline Processes: As stated, conduct violations will be reviewed according to
a discipline grid.
• Level I – discipline consequences shall be handled by the classroom /
subject matter teacher.
• Level II and III – discipline consequences shall be handled by the Principal
/ Assistant Principal as appropriate.
School personnel may request immediate intervention by the Principal or Superintendent
in any disciplinary matter. Parents will be notified promptly if a student’s behavior may
result in a disciplinary consequence that includes detention for which the parent may need
to make alternative transportation plans for the student, in-school suspension, out-of-
school suspension, or proposed expulsion.
The consequences for a serious offense may result in disciplinary action up to and
including expulsion on the first offense.
Expellable Offenses: A student may be expelled if the student commits the following on
or within 300 feet of school property, as measured from any point on the school’s real
property boundary line or while attending a school-sponsored or school-related activity
on or off school property:
1. Engages in conduct punishable as a felony;
2. Engages in conduct that contains the elements of assault, under Penal Code
22.01(a)(1);
3. Sells, gives, or delivers to another person, or possesses, uses, or is under the
influence of:
a. Marijuana or a controlled substance, as defined by the Texas Controlled
Substances Act, Health and Safety Code Chapter 481, or by 21 U.S.C. 801,
et seq;
b. A dangerous drug as defined by the Texas Dangerous Drug Act, Health and
Safety Code, Chapter 483;
4. Sells, gives, or delivers to another person an alcoholic beverage, as defined by the
Alcoholic Beverage Code, 1.04, or commits a serious act or offense while under
the influence of alcohol, or possesses, uses, or is under the influence of an
alcoholic beverage;
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5. Engages in conduct that contains the elements of an offense relating to an
abusable volatile chemical under Health and Safety Code, 485.031 through
485.034;
6. Engages in conduct that contains the elements of the offense of public lewdness
under Penal Code, 21.07;
7. Engages in conduct that contains the elements of the offense of indecent exposure
under Penal Code, 21.08;
8. Uses or possesses tobacco products;
9. Engages in conduct involving a public school that contains the elements of the
offense of false alarm or report under Texas Penal Code 42.06, or terroristic threat
under Texas Penal Code 22.07.
Westlake Academy does not have a Disciplinary Alternative Education Program (DAEP).
A student engaging in conduct that would support a mandatory or discretionary placement
in a DAEP under the Texas Education Code may be subject to expulsion from Westlake
Acdemy.
In addition to the above provisions, any conduct by a student that poses a risk to the
safety of the student, other students, school employees or school property may be treated
as a serious offense and may result in the student’s removal from class and other
appropriate discipline, up to and including expulsion.
Gun-Free Schools Act: In accordance with the Gun-Free Schools Act, Westlake
Academy shall expel any student who is determined to have brought a firearm, as defined
by federal law, to school. 20 U.S.C. § 7151; Tex. Educ. Code §§ 12.104(b)(1), 37.007(e).
For purposes of this policy, “firearm” means:
1. Any weapon (including a starter gun) which will, or is designed to, or which
may readily be converted to expel a projectile by the action of an explosive;
2. The frame or receiver of any such weapon;
3. Any firearm muffler or firearm silencer; and
4. Any destructive device, which means any explosive, incendiary, or poison
gas bomb, grenade, rocket having a propellant charge of more than four (4)
ounces, missile having an explosive or incendiary charge of more than one-
quarter ounce, mine, or device similar to any of the preceding described
devices. It also means any type of weapon (other than a shotgun shell or a
shotgun that is generally recognized as particularly suitable for sporting
purposes) by whatever name known which will, or which may be readily
converted to, expel a projectile by the action of an explosive or other
propellant, and which has any barrel with a bore of more than one-half inch
in diameter; and any combination of parts either designed or intended for
use in converting any device into a destructive device as described in this
item, and from which a destructive device may be readily assembled. 18
U.S.C. § 921.
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Expulsion Procedures: Before a student may be expelled, the student shall be
provided a hearing at which the student is afforded appropriate due process as required
by the federal constitution. The minimum procedural requirements necessary to satisfy
due process depend upon the circumstances and the interests of the parties involved.
Federal due process requires notice and some opportunity for a hearing. Upon
recommendation for expulsion by a principal, a hearing shall be scheduled before the
Superintendent or designee.
1. Notice. The notice shall contain a statement of the specific charges and
grounds that, if proven, would justify expulsion. The student may be given the
names of the witnesses against him or her and/or an oral or written report on
the facts to which each witness testifies.
2. Hearing. The rights of the student may properly be determined upon the
hearsay evidence of school administrators who investigate disciplinary
infractions. The results and findings of the hearing should be presented in a
report open to the student’s inspection. Dixon v. Alabama State Bd. of Educ.,
294 F.2d 150 (5th Cir. 1961), cert. denied, 368 U.S. 930 (1961).
3. Representative. At the hearing, the student is entitled to be represented by the
student’s parent, guardian, or another adult who can provide guidance to the
student and who is not an employee of the Academy. If the Academy makes
a good-faith effort to inform the student and the student’s parent or guardian of
the time and place of the hearing, the Academy may hold the hearing
regardless of whether the student, the student’s parent or guardian, or another
adult representing the student attends.
4. Expulsion Order. The Superintendent shall deliver a copy of the order expelling
the student to the student and the student’s parent or guardian. Notice of the
expulsion order shall also be forwarded to the student’s home school district in
compliance with state law.
5. Effect of Withdrawal. If a student withdraws from the Academy before an order
for expulsion is entered, the principal or Board, as appropriate, may complete
the proceedings, enter an order, and notify the student’s home school district.
The home district will determine whether or not to uphold the expulsion and/or
place students in an alternative education program.
Disciplinary Appeals: Disciplinary consequences that do not result in removal from the
regular classroom may be reviewed at the campus level, but may not be appealed beyond
the campus level.
Out-of-School Suspension: A student assigned out-of-school suspension by a principal
may appeal the decision to the Superintendent. The Superintendent or his/her designee
will review the campus-level investigation and may conduct interviews or additional
investigation if deemed appropriate. Within ten school days of receiving the appeal
request, the Superintendent or designee will provide notice of his/her decision to: 1.
Uphold the suspension; 2. Overturn the suspension; or 3. Assign an alternative
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consequence. The Superintendent or designee’s decision is final and may not be
appealed.
Expulsion: An order by the Superintendent or designee to expel a student may be
appealed to the Board.
Dates Amended:
08/16/10
08/12/13
FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board
meeting. The Board member making the request will contact the Superintendent with the
requested item and the Superintendent will list it on the agenda. At the meeting, the
requesting Board member will explain the item, the need for Board discussion of the item,
the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member receives
a second, the Superintendent will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
Board of
Trustees
Item # 5 – Future Agenda
Items
Board of
Trustees
Item # 6 – Adjournment
Regular Session