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HomeMy WebLinkAbout11-11-13 TC Min MINUTES OF THE TOWN OF WESTLAKE,TEXAS TOWN COUNCIL MEETING November 11, 2013 PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Carol Langdon, Wayne Stoltenberg and Rick Rennhack. Clif Cox arrived at 6:13 p.m. ABSENT: OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant Town Manager Amanda DeGan, Town Attorney Stan Lowry, Finance Director Debbie Piper, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Fire Chief Richard Whitten, Director of Public Works Jarrod Greenwood, Communications & Community Affairs Director Ginger Awtry, Public Works Director Jarrod Greenwood, and Information Technology Director Jason Power. Workshop 1 1. CALL TO ORDER Mayor Wheat called the workshop to order at 5:07 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE NOVEMBER 11, 2013, TOWN COUNCIL GIJ I G AGENDA. Discussion ensued regarding the idling regulations and enforcement. Town Council Minutes 11/11/13 Page 1 of 5 4. DISCUSSION ITEMS a. Presentation and discussion regarding the process to establish a Public Improvement District (PID) for the Entrada development and the petition submitted to establish. Town Manager Brymer provided an overview and update regarding the Service Area Plan (SAP) and overview of the process to establish the PID for Entrada. Discussion ensued regarding default insurance, the definition of assisted living, debt absorption rate, administrative oversight, reporting process and assessments. b. Discussion regarding the Vision and Mission statements. Assistant Town Manager DeGan provided an update on the Vision and Mission statements and tier one strategy map. Discussion ensued regarding the proposed tagline, value statement, informed and engaged citizens, themes, and the tier one strategy map. c. Discussion regarding the proposed 2014 meeting calendar. Discussion ensued regarding the additional meeting dates in September and meetings on the 1st and 4t" Mondays. d. Standing Item; Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. Facilities and Recreation Director Meyer provided an overview and status of the project. S. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the is Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. Town Council Minutes 11/11/13 Page 2of5 b. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 6. RECONVENE MEETING 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 8. COUNCIL RECAP / STAFF DIRECTION Staff continue to review of the Balanced Scorecard and tag line revisions as discussed during the workshop. . ADJOURNMENT Mayor Wheat adjourned the workshop at 6:28 p.m. Reaular Session 1. CALL TO ORDER Mayor called the regular session to order at 6:31 p.m. . CITIZEN R S TATI S AND RECOGNITIONS No one addressed the Council. 3. CONSENT AG NDA a. Consider approval of the minutes from the October 28, 2013, meeting. b. Consider approval of Resolution 1 -3 , Appointing a new member to the Texas Student Housing Authority. c. Consider approval of Resolution 13- 6, Appointing new members to the Historical Preservation Society. d. Consider approval of Resolution 13-37, Supporting locally enforced motor vehicle idling limitations for the North Central Texas region. Town Council Minutes 11/11/13 Page 3 of 5 Council Member Rennhack made a motion to approve consent agenda. Council Member Cox seconded the motion. The motion carried by a vote of 4-0. Council Member Stoltenberg was not present for the vote. 4. EXECUTIVE SESSION The Council convened into executive session at 6: 1p.rn. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the is Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. b. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 5. RECONVENE MEETING Mayor Wheat reconvened the meeting at 7:39 p.m. . TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. MOTION: Council Member Stoltenberg made a motion directing the Town Attorney and Staff to proceed with filing an objection with the Texas Commission of Environmental Quality (TCEQ) regarding a proposed bond issuance by the Trophy Club Municipal Utility District (MUD) and direct Town Staff to work with Texas State Representative Capriglione, the Town of Trophy Club and the Trophy Club MUD to draft a joint statement informing our respective constituents of our collective desire to amicably resolve the issues before the Trophy Club MUD, the Town of Trophy Club and the Town of Westlake . Council Member Cox seconded the motion. The motion carried by a vote of 5-0. 7. FUTURE AGENDA ITEMS . COUNCIL CALF Town Council Minutes 11/11/13 Page 4 of 5 9. T There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. TI Council Member Rennhack made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 7:42 p.m. APPROVED THE TOWN COUNCIL ON DECEMBER 1 , 2013. ATTEST: 4 - " Laura Wheat, Mayor Kelly Edw' ds, Town Secretary Town Council Minutes 11/11/13 Page 5 of 5