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HomeMy WebLinkAbout09-11-18 WHPS Min J MINUTES FOR THE WESTLAKE HISTORICAL PRESERVATION SOCIETY September 11th 2018 Council Chambers 1500 Solana Blvd., Building 7,Suite 7100 Westlake,Texas 76262 PRESENT: President Kim Morris, Paula Thornton, Stephen Thornton, Patricia Rapp, Tom Miller, Daniel Zipperlen ABSENT:Jon White 1. CALL TO ORDER. President Morris called the meeting to order at 6:29 p.m. 2. REVIEW AND APPROVE MINUTES OF THE WHPS MINUTES HELD ON AUGUST 21, 2018. Minutes were not available. 3. TREASURER'S REPORT. President Morris reported an expense charge of$4.99 for WHPS website fees with no reported income for the month. 4. MEMBERSHIP REPORT. President Morris reported Pamala Payne and Monte Freeman, new Westlake residents have joined as Preservation members with WHPS and has applied to be a board member. S. OLD BUSINESS. None. 6. NEW BUSSINESS AND COMMITTEE REPORTS. Constitution Day: Member S. Thornton confirmed Wanda Franklin, from Trophy Club, will be a guest speaker for Constitution Day. Also, Member Rapp confirmed Louise Pastusek, from I Keller, will be a guest speaker. President Morris provided an update to the board regarding a meeting with Dr. Owen, history teacher and department chair at Westlake Academy. Dr. Owen agreed to support constitution day and communicate the event to students and providing an opportunity for Westlake Academy students to earn service hour credits for their attendance. Dr. Owen also mentioned his intent of attending the event. Dr. Owen also expressed his intent to start a history club and a possibility for WHPS involvement with the history club. Dr. Owen also mentioned the creation of a Westlake Academy historical archive and was willing to assist with the creation of a centralized artifact site for the town of Westlake, Westlake Academy, and WHPS. Member Rapp will manage the kid's activity table, Member P. Thornton will provide water, lemonade and cookies, Member Zipperlen will work with Member S. Thornton on the PA system and provide background music. The event will start Monday September 17th at 6:00 p.m. Veteran's Day Member S.Thornton proposed giving certificates to the top three contributors of the Poppy Program at the Veteran's Day event. The board generally concurred it was a good idea and worth pursuing. Scheduled speaker John Spahr said he would not be able to make the event. Member S Thornton expressed his confidence in the remaining speaker, Jerry Stewart, is willing to provide more to the program and recommended someone additional to contribute to the program. Classic Car Show Tee shirts were delivered to the meeting.site to give the board sizes for ordering with possible recommendations. Over-all, even though the board could see the town's interest for a more professional look at the event,the board was concerned regarding the cost of the upgraded shirts. The board decided to not recommend spending the additional budget for the upgraded shirts and identified sizes for each of the board members and supporting volunteers for staff t-shirts for this year's events. Members of the board were concerned that the WHPS fundraising budgetary goal of$2,000 were at risk due to the purchase of shirts and other non-essential expenses relative to the projected sponsorship and car entry income to date. It was suggested by Member Rapp if there were proceeds from this year's event more than this year's budgetary goal,the additional funds could go toward payment for shirts for next year's car show. WHPS Website and Social Media Member Zipperlen asked for a motion for$30 be spent on Facebook boosts for Constitution Day. Jon Sasser will not be filming the Classic Car Show this year due to his engagement as its emcee. Member Zipperlen volunteered to be the videographer this year. Simply Westlake Member Rapp brought up the challenge of the two-month advancement needed for WHPS articles to be timely publishing and lack of access to the publication. Member S. Thornton said he would attempt to provide some of the WHPS articles. Historical Marker and Dedication None. 7. NEW BUSINESS Historical Artifacts and Equipment President Morris reported to the board she had spoken to Westlake representatives, Jerrod Greenwood and Troy Myer, about the possible usage of the present Westlake Fire Hall for storing WHPS artifacts and equipment from its present rental facilities after the department moves to their new facilities to save on monthly storage costs. They responded to President Morris they had the same idea and are validating this possibility. President Morris is also working with Troy Myer to explore the opportunity of displaying some of the items in storage such as the loom and time capsule to the public in the Westlake Town Hall area. The board seemed in favor making use of what WHPS had while reducing or eliminating the storage rental the town is presently paying. Tri-Fold Brochure None. Secretarial Position Member Rapp volunteered to be WHPS secretary. MOTION: Member S. Thornton made a motion for the board to accept Member Rapp as WHPS secretary. Member Zipperlen seconded the motion. The motion carried. 8. Adjourn Meeting President Morris asked for a motion to adjourn the meeting. MOTION: Member Zipperlen made a motion to adjourn the meeting. Member Miller seconded the motion. The motion carried. President Morris adjourned the meeting at 8:37 p.m. The next scheduled meeting of the Westlake Historical Preservation Society Board will be Tuesday, October 9, 2018, at 6:00 p.m. at the Council Chambers, 1500 Solana Blvd., Building 7, Suite 7100, Westlake Texas 76262. APPROVED BY THE WESTLAKE HISTORICAL PRESERVATION SOCIETY BOARD ON THE DAY OF ���`d G LSC. ,2018 I KIM MORRIS, PRESIDENT STEPHEN THORNTON, INTERUM SECRETARY I t