HomeMy WebLinkAbout09-17-18 WPACAC Agenda Packet
Westlake Public Art Competition Advisory Committee Meeting
AGENDA
September 17, 2018
1500 Solana Boulevard Building 7, Suite 7100 1st Floor, Council
Chamber Westlake, TX 76262
11:00AM
1. Call to order
• Roll call
• Board Member Judy Deaton will be attending the meeting via conference call from 102
Cypress Street, Abilene, Texas 79601.
• Board Member Sue Canterbury will be attending the meeting via conference call from 1717
N. Harwood St, Dallas, TX 75201.
• Board Member Katie Blair will be attending the meeting via conference call from 2309 Gracy
Farms Lane, Austin, TX 78758.
2. Approval of minutes from August 20, 2018 meeting.
3. Review and consideration for approval of text for Westlake Public Art Competition Advisory
Committee website.
4. Review and consideration for approval of the final Request for Qualifications document for the
Dove/Davis Public Art Competition.
5. Adjournment.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd.,
Building 7, Suite 7100, Westlake, TX 76262, September 14, 2018, by 11:00 a.m. under the Open
Meetings Act, Chapter 551 of the Texas Government Code.
_____________________________________
Tanya Morris, Assistant to the Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
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MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
PUBLIC ART COMPETITION ADVISORY COMMITTEE
August 20, 2018
PRESENT: Chis Worley Vice Chairperson (Acting as Chairperson), Robin McCaffrey, Judy Deaton;
Conferenced In via Phone: Paloma Anoveros (San Francisco, CA), Katie Blair (Austin, TX.), Sue Canterbury
(1717 N. Harwood Street, Dallas, TX 75201)
ABSENT: Barry Whistler, Rebecca Lawton, Russell Tether
OTHERS PRESENT: Tom Brymer, Town Manager, Janet Needham McCaffrey
SUMMARY OF MEETING MINUTES:
Approval of Minutes: Minutes from the June 18 meeting were presented for approval. Robin McCaffrey
made a motion to approve, Sue Canterbury seconded the motion, motion passed unanimously.
The meeting focused on two issues as follows:
1. Public Art Competition Web Site Text
2. Public Art Competition RFQ
Discussion of Public Art Competition Web Site Text:
Robin McCaffrey gave a review of the text he produced for the Public Art Website (including changes
made since the June meeting as per Committee direction). Robin pointed out that the he had remedied
the “preachy” quality of previous text and made the language more straight forward as the Committee
directed.
Sue Canterbury went over typo corrections and wording clarifications/ changes she had identified.
Sue Canterbury’s opening comments precipitated a general discussion of the text.
Chris Worley began to read through the Web Site Text included in the packet and various Committee
members offered changes/ additions during such reading and agreement as to making the change was
established with each recommendation. Changes made to the Web Site Text include:
1. Typo corrections
2. Word clarifications
3. Deletion of notations carrying over from the initial draft
In addition, it was also noted that the issue of funding needed to be addressed. Of specific importance
was making sure that the Web Site clearly stated that fund raising would take place for the selected
work after it was selected and that funds for the work are, at this time, not available. This should be
clearly stated on the Web Site and in the RFQ Text.
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Tom Brymer felt that the reference to Davis Boulevard should also mention FM 1938 as the FM identity
is more commonly known.
Sue Canterbury commented that the artist should decide how many people are on their team/
Collaborative.
The Committee generally agreed that the artist’s group should determine its size and who should be
sent to make a presentation.
Paloma Anoveros stated that some of this can be addressed in the Frequently Asked Questions Section
as well as more clarity regarding the concept of the three tiers in project scale.
This started a general discussion of the RFQ
Tom Brymer stated that there needs to be language somewhere stating that the selected artist will be
required to execute a contract with the Town regarding the art piece to be placed at the location shown
in this RFQ.
Robin McCaffrey stated that the RFQ needs several additions in order to comport with the latest Web
Text. Additions include:
1. Revision of the budget section to correctly identify the tiers
2. Revision of the honorarium portion to show the Semi-finalist Honoraria ($5,000 up to a
maximum of 4) and the Finalist Honorarium ($10,000)
3. The number of artists that will be invited to submit a proposal and the selection of a finalist.
4. Inclusion of earlier stated clarity on funding of the art installation and the need to have a
contract with the Town.
Chris Worley stated that the Committee should put the RFQ and Web Text on the next Committee
Agenda for a final review.
Robin McCaffrey stated that he had made notation of the recommended changes to the Web Text
throughout the course of the meeting and would make these changes as well as coordinate changes and
additional information for the final RFQ. The Committee agreed for Robin to take this action.
Motions made during the meeting:
A motion was made to adjourn the meeting by Robin McCaffrey. Judy Deaton seconded the motion.
The motion passed unanimously.
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APPROVED BY THE PUBLIC ART COMPETITION ADVISORY COMMITTEE ON
SEPTEMBER 17, 2018.
________________________________
ATTEST: Chairman, Russell Tether
_________________________________
Janet McCaffrey, Secretary
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PUBLIC ART (page title)
Purpose (subcategory)
(fill in with paragraph describing why Westlake has a public art program. Info should also include an
overview on why we’re pursuing public art.)
Westlake’s Public Art Program is a visionary initiative which seeks to promulgate a consciousness of art
within the larger culture of the Town and its process of governance. Westlake’s Public Art Program
reflects Westlake’s belief that Art and Artfulness in the building of our Town should guide its ultimate
form. Therefore, Public Art in Westlake is a major identity of Westlake as a place and manifestation of
Westlake as a Community.
Goals & Objectives (subcategory)
(fill in with paragraph describing what the program hopes to accomplish. Below is what is listed on the
website as goals and objectives now.)
Accomplishing the following five goals is essential to promulgating a consciousness of Art in the
Community and Governance of Westlake as well as nurturing a sense of distinctive place for the future:
1. Implementing the Town’s Comprehensive Plan: Westlake’s Comprehensive Plan seeks to
preserve the Town’s unique and distinctive qualities of place. These distinctions are rooted in
history, community, natural environment, and commitment to excellence. Westlake views Public
Art as an essential expression of these distinctions which can give form and legibility to the
future Town.
2. Assuring that Public Art in Westlake is a Masterpiece: Westlake seeks art that is enduring,
timeless, and a treasure from the present that is given to the citizens of the future. Therefore, all
Public Art in Westlake must rise to the status of masterpiece, thereby speaking to the special,
and enduring, purpose of this Public Art Initiative.
3. Working in partnership with the larger Art Community and Art Institutions of the Metroplex:
Masterpiece in Westlake should be regarded as such by the larger Art Community and Art
Institutions who, by their consensus regarding advancement of Art in our society, attribute to a
work its importance in the larger culture. Therefore, the Westlake Public Art Program must work
in partnership with the Art Community and Art Institutions for Art in Westlake to be a
contribution to the advancement of Art in our culture.
4. By example, nurturing an Artful approach to all that we build and craft: Inspired by the great
cities of history where all things were built with the intention of achieving a higher standard in
artisanship, craftsmanship, and artful expression, Westlake seeks to rekindle that artful
consciousness by setting a public standard for such achievement. Therefore, public buildings,
public places, and public art work hand-in-hand to nurture an artful treatment of, view of, and
consideration of all that is built in our Town.
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5. Facilitating the emergence of future talent: Westlake’s Art Program is built upon the idea of
Public Art Competitions which invites emerging talent to present itself to the Town and its
partnership with the larger Arts Community and Art Institutions. The opportunity of exposure
and potential recognition that Westlake affords emerging talents, cultivates the great artists of
the future. This is also an art legacy which the Town gives to its future generations.
6. Establish a record of Westlake’s values, vision, and interaction with its unique natural fabric:
The Art that Westlake situates in places that are culturally, cognitively, and naturally important
establishes an enduring record of what the community views as valuable, worth preserving, and
worth passing into the future.
• Express what the residents and businesses of Westlake value and see as important distinctions
separating Westlake from other cities
• Understand what residents see as the purpose and outcome of Public Art in the Town.
• Preserve the natural fabric of the Town and how it should inspire the art
• Facilitate the relationship between art and development over time
• Interpret the relationship between Westlake, artists, and the larger arts community
History (subcategory)
(fill in with paragraph looking back on the history of the of the plan. This will include brief info about
each of the following, with links to learn more. We could even include a link to Westlake’s history as
well.)
Westlake’s Public Art Program has its roots in the original development of Solana, a corporate campus
originally built for IBM at the intersection of State Highway 114 and Solana Boulevard (in Westlake).
When built, Solana was nationally recognized as a combination of art and architecture, having a
sculptural presence. Sitting in a landscape design meant to dramatize its solitude and remoteness of the
time, the architectural presence of Solana established an artistic relationship with the land that Westlake
now seeks to recapture and perpetuate into the future through several means…one of which is a Public
Art Program. This program will, like the original Solana, encourage and nurture distinctive development
of the Town fabric as well as promote and enhance preservation of the Town’s diverse natural mosaic.
Distinctive development and natural preservation was a significant concentration of Westlake’s
Comprehensive Plan (adopted in 2015). This extensive Comprehensive Plan document, forged through a
nearly 2 yr. process of public input established many goals for which Public Art is the logical means of
implementation (pages 109 to 128 of the 2015 Comprehensive Plan Update: Forging Westlake).
Therefore, a Public Art Plan (extension of the Comprehensive Plan) was formulated which built upon the
important work already done by the Westlake Public Art Society. While the earlier work addressed a
broad range of art forms (visual art, performance art, etc.) the Public Art Plan focused on physical art in
the public landscape. Public input was brought to the Public Art planning effort in the form of a
discussion workshop where purpose and intended effect of Public Art was deliberated. As a result,
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Westlake was divided into four “Art Settings”, each with a different expectation regarding the impact of
Public Art in these locations. A primary recommendation of the final plan was to address the potential of
the Art Settings through a Competition Process in which the Town will rely upon the expertise of its Art
Community/Institutional partners to curate. Below are the major presentations made to the Town
Council as the Competition process evolved.
• Public Art presentation from 12-16-12 (I think this is 10-12-16)
This presentation was the introduction to public discussions at the initial Public Art Plan Public
Workshop. Here the links between Public Art and the Comprehensive Plan are presented as well
as the types of “Art Settings” that can be derived from Comprehensive Plan Development
Framework. Finally, the types of “purpose” which Public Art can serve in each setting is laid out.
This information became the topic of discussion in smaller break-out groups. Each break-out
group was organized around one of the art settings proposed.
• Public Art presentation from 1-23-17
This presentation was an update for the Town Council, covering the substance of the earlier
Public Art Plan Pubic Workshop. The Competition structure is first identified here.
• Public Art resolution from 2-27-17
This Presentation was a summary presentation to the Town Council as they considered adoption
of the Westlake Public Art Plan. The Presentation starts with the Comprehensive Plan, includes a
history of Public Art in Westlake, and covers all steps which contributed to formulation of the
Public Art Plan, before them at that time.
Public Art vs. Art in Public Places (subcategory)
(fill in with paragraph describing the difference. Info from the Town Council meeting on 4-30 was
perfect. Perhaps we could even link them to the PDF file.)
The following images portray the difference between Public Art and Art in Public Places. Art in Public
Places suggests that Art is situated in a public domain (e.g. a round-about, a plaza, a street median, a
trail head, etc.) and thereby enriches the space. This is the most common type of public Art as most Cities
and Towns come to implementation of a Public Art initiative after that city or town is mostly built. The
art so placed is, for the most part, ornamental in purpose and is subordinate to the space in which it
resides. However, Public Art is somewhat different because it influences the shape, alignment, and
pattern of space which evolves around it. This is the way Rome was built. The boat fountain at the base
of the Spanish steps (in Piazza di Spagna) was originally erected on the muddy banks of the Tiber River. It
was more than 200 years later that the Spanish Steps were built (largely in response to the art that
preceded it) and development around the boat fountain was mostly completed. This is the history of
great Public Art in great cities throughout the world. The Art is part of their history and is an evolving
record of their achievement. Poised for growth and development, Westlake is, at present, largely unbuilt.
Therefore, Westlake has a unique opportunity to consider and implement Public Art as the Town
grows…and…like other great/ timeless places create a Town environment that future generations will
thanks us for.
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Committee (subcategory)
(fill in with paragraph about how the committee was formed and their function. I will include a link that
will direct readers to where they can learn more about each member and the current role in the art
world that would qualify them to be a part of our prestigious committee.)
The Westlake Public Art Competition Advisory Committee (WPACAC) was created to provide professional
guidance and experience to developers, corporations, citizens and leaders of the Town of Westlake. The
Committee is comprised of nine regionally influential members, with a national reputation, representing
the following areas of expertise:
1. Curators, representing some of the top museums, independent curatorial consultants, and
corporate collections in the region and providing an overview of cultural importance and
enduring significance.
2. Art Dealers, representing major galleries, having familiarity with artists, and understanding
market trends as well as providing resources and commercial accountability of proposed
projects.
3. Art Advisors, conversant in the interests of major collectors and providing insight to establishing
movements and trends supported by established and emerging collections.
4. Architects and Designers, Registered professionals representing the design of the built fabric and
providing insight regarding the relationship between what is built and the art that influences it.
5. Urban Planners, Certified Practitioners providing insight to the relationship between the form of
human settlement and the place of Public Art within it. Thereby, assuring the full integration of
art into the community fabric of Westlake.
The strategic combination of these professionals within the WPACAC provides the Town of Westlake with
one of the most knowledgeable and scholarly Art Committees in the country.
Competition (subcategory)
(fill in with paragraph about the competition. I will then link them to the competition page. See other
attached document for what the competition page may look like)
Art Competitions have greatly advanced the evolution of art in their time. Art Competitions are effective
because they challenge artists to meet the stated requirements of the competition structure, which are
usually an outgrowth of cultural advancement, maturing cultural awareness, or the desire of a culture to
express its essential values. Thereby, art competitions define a place in the constant extension of the
cultural sphere that can only be filled by art itself. Building upon this tradition, Westlake has determined
that the Art Competition process is the best way for the Town to:
1. Bring established and emerging art talent to the Town
2. Forge a partnership between Westlake and the larger Metroplex Art Community/ Art
Institutions.
3. Raise the significant funding that great Public Art will require.
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4. Nurture a Town Collection that is derived from the very nature of the Town itself and what is
considered important to its residents.
The link below will take you to Westlake’s Public Art Competition page.
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Public Art Competition (title)
Purpose (subcategory)
(fill in with paragraph describing why Westlake is hosting this public art competition.)
The Town of Westlake has determined that a Public Art Competition Process will best facilitate the
pursuit of exemplary Public Art, that can truly influence the future form of our Town and thereby make
Westlake a place that is distinguished by the merger of place and art. Therefore, the Town of Westlake
announces an inaugural Public Art Competition open to all artists who work in any form of outdoor art.
This Section of the Public Art Web-Site is to fully explain the:
1. Nature of the work sought
2. Competition Process
3. Application process
4. Timing and deadlines
5. Frequently asked questions
The Site (subcategory)
(fill in paragraph describing the location of the site and why it’s significant. We should also include
photos of the specific site for reference purposes, both aerial as well as ground level, and one of the
intersection.)
The site of the proposed Public Art installation is at the northwest corner of Dove Road and Davis Street
(FM 1938), in Westlake, Texas. This location functions as a major cross road for local and regional
movement and is the cognitive center of the Towns. The site is shared with a new Westlake Fire Station
Facility, which reflects Westlake’s attention to quality in the design and construction of all public
structures. In addition, major street enhancements of the crossing roadways have been completed.
Within the larger site, the Public Art installation will share a place of natural importance as this corner is
also a point of confluence for natural drainageways, which must be factored into the final design. More
detail about the site is contained within the RFQ.
Funding (subcategory)
Each work selected through the Westlake Public Art Competition process will be funded through a
separate funding campaign targeted to potential Donors and/or Sponsorships. Progress updates and
announcements regarding funding campaigns will be provided in this section.
General Scope of Work (subcategory)
The scope of the work required of any selected artist will vary with each Competition and be specifically
described in the RFQ/RFP’s sent out in connection with that competition. While the specific aspects of
scope will vary, according to the needs of any particular competition, there are general features of scope
that will be applicable to all competitions and include the following for each selected artist:
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1. Design, fabricate, and oversee the installation of a permanent work.
2. Successfully take advantage of the intrinsic qualities of the site and its relationship to the Town
fabric as well as importance the Town Citizenry.
3. Creatively interpret the special qualities of a site and its environs in ways that engage the public.
4. Become familiar with the site, its environs, and Town before undertaking a design proposal.
5. Provide instructions regarding maintenance of the installation.
6. Perform a follow-up review of the work after 1 year.
7. Provide presentations of the selected work design during the fund-raising campaign.
Artist Selection Process (subcategory)
(fill in paragraph outlining how the committee will go about selecting the artist. This section will include
a link back to the committee bios as well.)
The Public Art Committee will curate the Competition event. There will be three major stages in the
selection process as follows:
Step 1, Evaluate Responses to the RFQ: The responses to the Request for Qualifications will be
reviewed by the Committee and Town and those Artists who most demonstrate an
understanding of the challenge, are able to assemble a multi-disciplinary team (as stated in the
RFQ) and have comparable experience…or…illustrate the capacity to address the challenge in a
truly creative/unique way will be selected to advance to Step 2
Step 2, Request for Proposal (RFP): Artists chosen from the initial set of those who responded to
the RFQ will be asked to present a proposal and will be offered an honorarium to offset some of
the costs associated with its preparation such as the required site visit. The proposals will be
graphic drawings and sketches fully explaining the proposed work/ concept. These proposals will
be evaluated against the statements of purpose and expectation as well as criteria presented to
those invited to prepare a proposal at the time such invitations are offered. The artists
responding to a Request for Proposal will be asked to address a “Tiered” Budget structure
outlined for this project. The Budget levels are:
Tier 1: $450,000
Tier 2: $600,000
Tier 3: $850,000
Any proposal submitted by an artist should target the budget tier for which the project is
intended. An artist may submit a proposal for each tier if they desire.
Step 3, Selection of a Finalist: A Finalist will be selected from the set of artists invited to present
a proposal and asked to develop the original proposal further and make a model of the final
design. The artist can identify the benefits of the work’s impact/ significance that movement
from one of the above referenced tiers to another would afford the Town. To offset some of the
costs associated with further development, a second honorarium will be offered. The finalists will
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be required to make those presentations specified at the time of selection. These will include a
presentation to the Citizens of Westlake and potential underwriters.
Insert diagram here………….
Deadline (subcategory)
The following Deadlines are applicable to the Dove/Davis Competition:
1. Request For Qualifications (RFQ) will be published by: __________________________
2. Submission of Responses to the RFQ are due by: __________________________
3. A maximum of 4 Artists (Semi-finalists) will be selected by: __________________________
4. A Request for Proposal (RFP) will be distributed to the
Semi-finalists along with a $5,000 honorarium by: __________________________
5. Semi-finalists proposals must be submitted by: __________________________
6. A Final Artist will be selected by: __________________________
7. A $10,000 honorarium for further development of
the selected proposal will be issued by: __________________________
8. The final design must be provided to the Town by: __________________________
Frequently Asked Questions (subcategory)
(fill in paragraph about FAQs and the email address they can send them to. Once we start to receive
FAQs from the public, we can create a section on this same page listing them with the corresponding
answers. I would like to go ahead and include 5-10 FAQs we believe will be of importance even before
anyone submits their own.)
RFQ Draft 1 4 2018 w/TEB edits
Town of Westlake, 1500 Solana Blvd, Suite 7200, Westlake Texas 76262 www.westlake-tx,org Page 1 of 11
Town of Westlake, Texas
Public Art Request for Statement of Qualifications (RFQ)
from interested artists:
The Dove/ Davis Public Art Project
Invitation
The Town of Westlake, through its Texas Public Arts Competition Advisory Committee, is accepting qualifications from artists for a Public Art installation at the corner of Davis Boulevard (FM 1938) and Dove Road in Westlake, Texas. This is the first in a series of such pieces planned for the Town and will, therefore, set an artistic standard for future works. The selected artist will be asked to create a design and proposal for fabrication and installation of a major Public Art work to be located on the site described below. The site is part of a larger tract shared with Westlake’s newest fire station, now under construction. Therefore, the selected artist will be required to coordinate their work with the project contractor and landscape architect in order to properly sequence implementation and appropriately integrate with the overall landscape design. Artists who have experience in the execution of projects with similar scope and requirements are urged to respond to this invitation.
Budget The Budget for this project is a “tiered” budget, so that qualified artists asked to provide a proposal can identify the funding requirement most appropriate for their concept. The Budget tiers established are:
Tier 1: $450,000
Tier 2: $600,000
Tier 3: $850,000 The tiered structure allows the selection committee to evaluate submissions of all artists in an objective and financially judicious manner, thus ensuring the decisions and recommendations by the committee are in the best interest of the Town of Westlake, aesthetically and financially. Funding for the final selection will be undertaken as an independent funding campaign built around the work and targeted to potential donors and sponsors.
RFQ Draft 1 4 2018 w/TEB edits
Town of Westlake, 1500 Solana Blvd, Suite 7200, Westlake Texas 76262 www.westlake-tx,org Page 2 of 11
Up to four Artists (hereinafter called semi-finalist) will be selected to conduct a site visit, develop a proposal, and return for interviews. Semifinalists must confirm the Tier(s) best suited to their proposal(s). Semi-finalists may submit a proposal for each and/or every tier, if they desire Each of the semi-finalists will be offered a $5,000 honorarium to help cover costs associated with the site visit and proposal. After the selection committee reviews the semi-finalists proposal, a finalist will be selected and offered a $10,000.00 honorarium to help cover costs associated with preparing a final design, presentations to the Town and travel associated thereto.
Introduction – The Town of Westlake
• Understanding past, present, emerging, and inherent conditions that shape and
influence the future of Westlake.
• The Town of Westlake comprises emerging commercial and residential areas
juxtaposed with pastoral and open spaces
Westlake is a growing, vibrant community with a unique identity located in the dynamic Dallas Fort Worth (DFW) Metroplex on the high growth State Highway 114 corridor minutes away from the north entrance to DFW airport. The demographic of Westlake’s residents is one that is very high end as is the housing market. Westlake residents are very well educated and quite successful in their respective fields of employment. Westlake’s development standards are of the highest quality. Westlake is home to several top tier companies. With the recent announcement by the Charles Schwab Company and commencement of the construction of a major corporate office campus in Westlake, the Town now has a financial industry cluster located in its boundaries that also includes Fidelity Investments and Deloitte LLP. The environment in Westlake, culturally, governmentally, and business-wise, is a very sophisticated one. Further, it involves owning the only municipal charter schools in the State of Texas, Westlake Academy, a K-12 school featuring the International Baccalaureate curriculum.
Westlake’s agricultural beginnings, its proximity to neighboring growth centers, and its location relative to the outward expansion of both Dallas and Fort Worth have contributed to the present character, setting, and identity of the Town as well as its commitments to development entitlements. These historic dynamics will continue to nurture further development/ expansion/growth of the region and context surrounding Westlake. As surrounding change intensifies, internal change can become more pervasive and dramatic.
RFQ Draft 1 4 2018 w/TEB edits
Town of Westlake, 1500 Solana Blvd, Suite 7200, Westlake Texas 76262 www.westlake-tx,org Page 3 of 11
Therefore, understanding the forces of change, the potential effects of change, and the time frame of change is critical to creating a plan that can manage/respond to change.
Additional background information regarding the Town of Westlake is contained in
the appendices to this RFP.
Vision & Mission Statements
Town of Westlake Vision & Mission Statement
Vision Westlake is an oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and quality of life amenities amidst an ever expanding urban landscape.
Mission On behalf of the citizens, the mission of the Town of Westlake is to be a unique community blending preservation of our natural environment and viewscapes, while serving our residents and businesses with superior municipal and academic services that are accessible, efficient, cost-effective, and transparent.
Westlake Public Arts Competition Advisory Committee
Vision & Mission Statement
Vision “Expand the natural, cultural and aesthetic environment of the Town of Westlake with works of art that engage the senses, challenge the mind, enhance the beauty, and embrace the soul of the citizens of Westlake.”
Mission “The Westlake Public Art Advisory Competition Committee is founded to establish a partnership between the Town of Westlake and distinguished representatives of the Regional Arts Community that will jointly pursue a Competition based Public Arts Program in Westlake Texas which cultivates excellence in public art, nourishes and develops new and emerging
RFQ Draft 1 4 2018 w/TEB edits
Town of Westlake, 1500 Solana Blvd, Suite 7200, Westlake Texas 76262 www.westlake-tx,org Page 4 of 11
talent, provides a venue for the recognition and promotion of such unique talent, and seeks masterpiece in public art works overall “
Goals, Themes and Scope of the Dove/Davis Project
Goals of the Project Westlake is seeking a Public Art installation that: A. Builds upon the visual, locational, and public importance of this site, B. Manifests the site’s exceptional natural characteristics (reflecting the work’s association with the Town’s Open Space Core), and C. Allows public interaction that the artist deems appropriate for this project. Overarching themes in the artwork should encompass the mission of the City of Westlake as well as the mission of the public arts initiative. The site is located at the corner of two major thoroughfares in the Town with three affluent residential developments and corporate campuses close by. Therefore, artwork will be visible from multiple vantage points most critically from the street level where it will be prominent for pedestrians and in automobiles in the course of daily trip activity. In addition, the art work should integrate with the varying natural assets of the site and take into consideration the on-site fire station, bio swale, tree-line, and pedestrian trail. The artwork will be required to respond to a graded terrain and will take into consideration the function of the varying levels of water within the bio swale. (See the attached site plan). Additionally, the artwork must take the following design aspirations into consideration:
• Relevance – artwork must be appropriate for the chosen location and for the mission of the Town
• Sustainability – sustainable materials.
• Originality - artwork must be original and unique to Westlake
• Durability and Permanence – resistance to theft and weathering as well as structural sustainability and ease of maintenance.
• Setting – artwork will reside in the “open space” art setting (one of 4 art settings identified by the Town) and as such must seek to interpret the connection between this location and natural systems/conditions/features characteristic of, or flowing to, it.
RFQ Draft 1 4 2018 w/TEB edits
Town of Westlake, 1500 Solana Blvd, Suite 7200, Westlake Texas 76262 www.westlake-tx,org Page 5 of 11
The artwork will consider both available natural and artificial light sources and be viewable from multiple vantage points and elevations. Electricity and/or water can be provided for the artwork in consultation with the architect and electrical engineer.
Scope of work The scope of this project includes contracting with an Artist and/or Artist Team to design, fabricate, and oversee installation of a permanent artwork at the location described below. A successful design should take particular advantage of both the site public exposure as well as its attachment to the future open space core of the Town fabric and creatively interpret the natural associations that the site possesses. Responders to this RFQ are expected to make themselves familiar with the site per the information in this section of the RFQ and the RFQ as a whole, as well as any other supplemental informational sources about the site which they determine to obtain (example: on-line map resources and Town Web site including a Public Art Tab).
RFQ Draft 1 4 2018 w/TEB edits
Town of Westlake, 1500 Solana Blvd, Suite 7200, Westlake Texas 76262 www.westlake-tx,org Page 6 of 11
This site is located in a place of high visibility and community significance at the northwest corner of Davis Boulevard (FM 1938) and Dove Road (2 primary arterials of the Town of Westlake). In addition, joggers, bikers, and walkers frequent this location using the trail system adjacent to and circumscribing this location. There is an existing detention Swale at this location which serves the Town’s new Fire Station (adjacent to the art site). The enlarged swale is intended to temporarily store storm water run-off. The maximum depth of detained water is ___ feet and depending on rainfall will usually be less. The final configuration of this detention area will be part of the consideration given to this project by the artist (see diagram on page 5 for detention zone delineation). Therefore, consideration of, and inclusion of, the detention function is an important aspect of the artist’s proposal. The artist will be required to coordinate with the City Engineer on matters related to the detention facility.
Site Description Because of the aforementioned major intersection, this Public Art Project will be located at a central traffic intersection in the Town of Westlake, Texas and will, therefore have major public exposure. Dove Road/ Davis Blvd. intersection is a hub of local and regional movement, serving 50,000 cars a day by 2027. The site area available for the art installation is 1 acre and is part of: 1. A 1000 acre+ open space core: Identified in the Westlake Comprehensive Plan adopted in 2015 (see diagram below). This Open Space core is envisioned as the “seam” of public life where the relatively small residential population of the Town share activity with a large daytime population (working and shopping in the more than 20 million square feet of commercial zoning now in place).
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Town of Westlake, 1500 Solana Blvd, Suite 7200, Westlake Texas 76262 www.westlake-tx,org Page 7 of 11
2. A community fabric which hosts: A. Major Financial Service Companies (such as Charles Schwab, Fidelity Investments, and Sabre), B. Major land owners (such as Hillwood and Blackstone), C. Major educational institutions such as Westlake Academy and Deloitte, and a residential build out potential of 7500 people. 3. A public improvement project: Including a new Fire station, occupying the northerly portion of the larger 5-acre site (See diagram below) and street enhancements of Davis Blvd.
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Town of Westlake, 1500 Solana Blvd, Suite 7200, Westlake Texas 76262 www.westlake-tx,org Page 8 of 11
4. A natural drainage way: Through which storm water run-off flowing from points north and west of this site will flow to natural waterways located south and east (see diagram below) 5. A point of convergence: In the alignment of pedestrian trails of the Town.
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Town of Westlake, 1500 Solana Blvd, Suite 7200, Westlake Texas 76262 www.westlake-tx,org Page 9 of 11
Proposal Requirements
Qualification Process Artists must submit a resume along with 4-6 images of comparable projects for consideration. Artists should provide a summarization of their projects, including their achievement of the stated goals, and their interaction with the project engineers and staff. A shortlist of up to 4 artists (hereinafter called semi-finalists) will be selected by the Westlake Public Art Competition Advisory Committee (see membership on the Town of Westlake Web Site, Public art Tab) based on interest, suitability and/or experience. Semi-finalists will have an opportunity to discuss possibilities and goals with the selection committee during a skype interview. Semi-finalists will have approximately one (1) month to prepare a concept for consideration. Semi-finalists will be offered a $5,000 honorarium to help cover cost associated with the proposal, including travel costs. After review of the proposals, a finalist will be invited for an interview. The finalist will be required to present a PowerPoint presentation, samples of materials, time line, budget and a narrative describing the inspiration for the design, the fabrication process and installation. The finalist will also submit maintenance requirements for their design. The finalist will be offered a $10,000 honorarium to help cover costs associated with the detailed proposal (described above) including travel costs. The Westlake Public Art Competition Advisory Committee will present the finalist submission to the Town along with their recommendation. Upon confirmation by the Town Council, the Artist Finalist will enter into a contract with the Town of Westlake regarding coordination, fabrication, installation, and follow up as related to the approved art proposal. A minimum of one (1) copy of the qualification proposal must be submitted as a hard copy, with required paperwork. An electronic copy (email or CD/flash drive) of the proposal must also be submitted. The proposal must be submitted to the address below, no later than __________________. Town Manager Town of Westlake 1500 Solana Blvd. Bld. 7, Suite 7200 Westlake, Texas 76262
Questions Questions must be submitted electronically to the WPACAC Committee chairman at the following email address __________________. All questions and responses will be posted on the Project link under
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Town of Westlake, 1500 Solana Blvd, Suite 7200, Westlake Texas 76262 www.westlake-tx,org Page 10 of 11
FAQ’S on the Public Art tab of the Town of Westlake’s website. Phone call and written questions will not be responded to. Please review the website FAQ’s before submitting. Questions must be received no later than ________________. Any questions received after this time and date will not receive a response.
Tentative Schedule
October 15, 2018 RFP Open on Call for Entry (Café)
December 10, 2018 Online Café Closed at midnight, CST.
February 11, 2019 Shortlisted Artists notified
March 11, 2019 Skype Interview to discuss ideas/goals
May 9, 2019 Proposals Due
June ?, 2019 Select a Finalist for Town Confirmation
July ?, 2019 Finalist Interview and confirmation by Westlake Town Council
August ?, 2019 Artist Contract Awarded
January - Marc, 2020 Art Installation (coordinated with the architect of the Fire Station)
Legal Agreement This call is open to all artists or artist collaborations. The Town of Westlake, Texas reserves the right in its sole discretion to reject any or all applications, proposals, applicants, or projects, and to modify or terminate the application process or the selection process for any reason and with or without prior notice, unless otherwise required by applicable law. Applicant agrees that any and all materials submitted pursuant to this call for entry become the property of The Town of Westlake and shall not be returned to Applicant. Notwithstanding the
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Town of Westlake, 1500 Solana Blvd, Suite 7200, Westlake Texas 76262 www.westlake-tx,org Page 11 of 11
foregoing, Applicant shall retain all copyright in the work which may be held by Applicant, subject to any laws that govern the Town of Westlake as a Texas municipality. To download the complete RFP and a sample contract, please go to the project page: ______________________________________________________________________