HomeMy WebLinkAbout11-14-13 BOT MinWESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
November 14, 2013
PRESENT: President Laura Wheat, Trustees: Michael Barrett, Carol Langdon and Wayne
Stoltenberg.
ABSENT: Clif Cox and Rick Rennhack
OTHERS S T: Superintendent Tom Brymer, Assistant to the Superintendent
Amanda DeGan, Board Secretary Kelly Edwards, Finance Director
Debbie Piper, Facilities and Recreation Director Troy Meyer,
Director of Athletics & Assistant Secondary Principal Alan Burt,
Administrative Coordinator Ben Nibarger and Director of
Curriculum & Instruction Andra Barton.
Workshop Session
1. CALL TO ORDER
President Wheat called the work session to order at 5:09 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the pledge of allegiance to the United States and Texas flags.
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE NOVEMBER 14, 2013
TRUSTEES REGULAR MEETING AGENDA.
No additional discussion.
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a. Report regarding the School Sanction Trips policy amendments.
b. Student Census as of October 28, 2013.
a. Update regarding 2014 -2015 enrollment and an overview of the campus expansion.
Superintendent Brymer provided an overview of the item.
Assistant to the Superintendent DeGan provided additional planning information.
Discussion ensued regarding teacher and staff recruitment, enrollment projections,
on- boarding, additional academy promotional materials, conducting a general
informational meeting for any prospective families and the student induction buddy
program.
b. Fallow -up Discussion from Board's May 17, 2013 Planning Retreat.
Superintendent Brymer and Assistant to the Superintendent DeGan provided an
overview of the item.
Discussion ensued regarding strategy mapping, defining "highest individual potential ",
Municipal and Academic competing objectives and conducting an additional workshop
on this topic.
c. Discussion regarding the 2013 School FIRST Rating and Annual Financial Management
Report.
Finance Director Piper provided an overview of the rating.
Mr. Greg Shropshire, Patillo Brown & Hill, provided an overview of the auditing filing
with Texas Education Agency.
Discussion ensued regarding any long term effects of the rating, an explanation of the
rating, corrective action plan, and posting an explanation of the rating on the
academy website.
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d. Discussion of the proposed Spring Senior Trip to Costa Rica.
Assistant to the Superintendent DeGan provided an overview of the proposed trip
itinerary.
Mrs. Kelly Lynch provided additional details regarding the proposed trip.
Discussion ensued regarding the timing of the trip, service component, IB
components, number of chaperones, student feedback, completing a reference check,
student participation, student - parent contract, and consequences of improper
behavior.
e. Update and discussion regarding Westlake Academy Phase I expansion project and
enrollment projections.
Facilities and Recreation Director Meyer stated the project is moving forward as
scheduled.
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President Wheat adjourned the work session at 6:31 p.m.
' a •
President Wheat called the meeting to order at 6:31 p.m.
No one addressed the Council.
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a. Consider approval of the minutes from the October 7, 2013, meeting.
b. Consider approval of Resolution 13 -1, Authorizing the termination of the
agreement with Best Facility for janitorial services.
c. Consider approval of Resolution 1 -14, Authorizing the Town Manager to intern
into an agreement with North Central .janitorial for janitorial services.
d. Consider approval of the Spring Senior Trip to Costa Rica.
TI Trustee Langdon made a motion to approve items a -c of the
consent agenda. Trustee Barrett seconded the motion. The
motion carried by a vote of 3 -0.
TI Trustee Langdon made a motion to approve item d of the
consent agenda approving the Senior trip to Costa Rica with the
following conditions, Staff perform a reference check and
create a parent- student contract. Trustee Stoltenberg seconded
the motion. The motion carried by a vote of 3 -0.
- None
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TI Trustee Barrett made a motion to adjourn the meeting. Trustee
Langdon seconded the motion. The motion carried by a vote of 3 -0.
President Wheat adjourned the meeting at 6:33 p.m.
ATTEST:
Laura Wheat, President
Kelly dwar Board Secretary
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