HomeMy WebLinkAbout08-27-18 TC Agenda PacketThe Regular Meeting of the Town of Westlake Town Council will begin immediately following the conclusion
of the Town Council Work Session but not prior to the posted start time.
Mission Statement
Westlake is a unique community blending preservation of our natural environment and
viewscapes, while serving our residents and businesses with superior municipal and academic
services that are accessible, efficient, cost-effective, and transparent.
Westlake, Texas – “One-of-a-kind community; natural oasis – providing
an exceptional level of service.”
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TOWN OF WESTLAKE, TEXAS
Vision Statement
An oasis of natural beauty that maintains our open spaces in balance with distinctive
development, trails, and quality of life amenities amidst an ever expanding urban landscape.
TOWN COUNCIL MEETING
AGENDA
August 27, 2018
1500 Solana Boulevard
Building 7, Suite 7100
1st Floor, Council Chamber
Westlake, TX 76262
Work Session: 5:00 p.m.
Regular Session: 6:30 p.m.
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Work Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR
MEETING AGENDA.
4. DISCUSSION ITEMS
a. Standing Item: Presentation and discussion of development projects per Staff
report July 2018 including an Entrada report from the Developer and projects in
Planned Development PD 3-5.
b. Presentation and discussion regarding the renewal of the contract with the City
of Keller for police services.
c. Presentation and Discussion of the Proposed 2018-2019 Municipal Budget,
Providing Any Updates and Additional Information to Council Prior to
consideration of the Proposed Budget set for Adoption on September 24, 2018.
5. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Charles Schwab
- Project Pegasus
- BRE Solana
- Maguire Partners-Solana Land, L.P., related to Centurion’s development
known as Entrada and Granada
b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee:
- Town Manager evaluation
- Town Manager search process
6. RECONVENE MEETING
7. COUNCIL RECAP / STAFF DIRECTION
8. ADJOURNMENT
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Regular Session
1. CALL TO ORDER
2. ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of
Community Interest pursuant to Texas Government Code Section 551.0415 the Town
Council may report on the following items: (1) expression of thanks, congratulations or
condolences; (2) information about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Town Council events; (5) information about community
events; and (6) announcements involving imminent threat to public health and safety.
3. CITIZEN COMMENTS: This is an opportunity for citizens to address the Council on any
matter whether or not it is posted on the agenda. The Council cannot by law take action
nor have any discussion or deliberations on any presentation made to the Council at this
time concerning an item not listed on the agenda. The Council will receive the
information, ask staff to review the matter, or an item may be noticed on a future agenda
for deliberation or action.
4. CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items unless
a Council Member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting on June 18, 2018.
b. Consider approval of the minutes from the meeting on August 15, 2018.
c. Consider approval of Resolution 18-26, Approving a new branding initiative to
include a new municipal logo and branding statement for the Westlake community.
d. Consider approval of Ordinance 859, Approving a Right of Way License
Agreement with Granada Home Owners Association for the installation,
maintenance, and operation of wayfinding signage within Town of Westlake right
of way along Solana Boulevard.
e. Consider approval of Ordinance 860, Approving a Right of Way License
Agreement with Vaquero Home Owners Association for the installation,
maintenance, and operation of wayfinding signage within Town of Westlake right
of way along FM 1938 and Dove Road.
f. Consider approval of Resolution 18-27, Authorizing the Town Manager to enter
into an agreement with Precision Landscape Management to provide landscaping
service for the plant replacement for Davis Boulevard/FM 1938 from HWY 114 to
Randol Mill Road and authorize the Town Manager to make funding changes via
change order not to exceed $25,000 on this project.
g. Consider approval of Resolution 18-28, Renewing the contract with the City of
Keller for police services.
h. Consider approval of Resolution 18-29, Authorizing the Town Manager to enter
into an agreement with Business Interiors to provide and install the office and
living quarters furniture for the Westlake Fire-EMS Station No. 1 project and
authorize the Town Manager to make funding changes via change order not to
exceed $25,000 on this project.
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i. Consider approval of Resolution 18-31, Appointing a board member to Texas
Student Housing Authority and Texas Student Housing Corporation.
5. CONSIDERATION OF ORDINANCE 861, UPDATING THE SOLANA PUBLIC
IMPROVEMENT DISTRICT SERVICE AND ASSESSMENT PLAN (SAP) AND
ASSESSMENT ROLL.
6. DISCUSSION AND CONSIDERATION OF A RESOLUTION 18-30, DIRECTING
PUBLICATION OF NOTICE OF INTENTION TO ISSUE COMBINATION TAX AND
SURPLUS REVENUE CERTIFICATES OF OBLIGATION TO FUND THE TOWN OF
WESTLAKE’S PROPORTIONAL COSTS RELATED TO THE ENGINEERING AND
CONSTRUCTION OF A REGIONAL 30” WATERLINE BY THE CITY OF FORT
WORTH.
7. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 862,
AMENDING ORDINANCE 202 APPROVING THE PD1 ZONING DISTRICT BY
REPEALING ORDINANCE 529, WHICH APPROVED TWO ADDITIONAL OFFICE
BUILDINGS ON LOT 1R, BLOCK 1, WESTLAKE/SOUTHLAKE PARK ADDITION
NUMBER ONE.
8. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 18-32,
APPROVING A REPLAT FOR A PLANNED DEVELOPMENT ZONING DISTRICT (PD)
FOR AN APPROXIMATELY 71.78-ACRE PORTION OF PLANNED DEVELOPMENT
DISTRICT 1, PLANNING AREA 1 (PD 1-1). THE PROPERTY IS GENERALLY
LOCATED WEST OF STATE HIGHWAY 114 AND NORTH OF SOLANA BLVD.
9. DISCUSSION AND CONSIDERATION TO ACT ON FISCAL YEAR 2018-2019
PROPOSED TAX RATE, TAKE RECORD VOTE AND SET PUBLIC HEARING AND
ADOPTION DATES.
10. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Charles Schwab
- Project Pegasus
- BRE Solana
- Maguire Partners-Solana Land, L.P., related to Centurion’s development
known as Entrada and Granada
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b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee:
- Town Manager evaluation
- Town Manager search process
11. RECONVENE MEETING
12. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
13. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under “Future Agenda Item Requests”, an agenda item for a future
Council meeting. The Council Member making the request will contact the Town Manager
with the requested item and the Town Manager will list it on the agenda. At the meeting,
the requesting Council Member will explain the item, the need for Council discussion of
the item, the item’s relationship to the Council’s strategic priorities, and the amount of
estimated staff time necessary to prepare for Council discussion. If the requesting Council
Member receives a second, the Town Manager will place the item on the Council agenda
calendar allowing for adequate time for staff preparation on the agenda item.
14. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd.,
Building 7, Suite 7100, Westlake, TX 76262, August 23, 2018, by 5:00 p.m. under the Open Meetings Act,
Chapter 551 of the Texas Government Code.
_____________________________________
Kelly Edwards, TRMC, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Town Council
Item # 2 – Pledge of
Allegiance
Texas Pledge:
"Honor the Texas flag;
I pledge allegiance to
thee, Texas, one state
under God, one and
indivisible."
REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR
MEETING AGENDA.
a. Consider approval of the minutes from the meeting on June 18, 2018.
b. Consider approval of the minutes from the meeting on August 15, 2018.
c. Consider approval of Resolution 18-26, Approving a new branding initiative to
include a new municipal logo and branding statement for the Westlake community.
d. Consider approval of Ordinance 859, Approving a Right of Way License Agreement
with Granada Home Owners Association for the installation, maintenance, and
operation of wayfinding signage within Town of Westlake right of way along Solana
Boulevard.
e. Consider approval of Ordinance 860, Approving a Right of Way License Agreement
with Vaquero Home Owners Association for the installation, maintenance, and
operation of wayfinding signage within Town of Westlake right of way along FM
1938 and Dove Road.
f. Consider approval of Resolution 18-27, Authorizing the Town Manager to enter
into an agreement with Precision Landscape Management to provide landscaping
service for the plant replacement for Davis Boulevard/FM 1938 from HWY 114 to
Randol Mill Road and authorize the Town Manager to make funding changes via
change order not to exceed $25,000 on this project.
g. Consider approval of Resolution 18-28, Renewing the contract with the City of
Keller for police services.
h. Consider approval of Resolution 18-29, Authorizing the Town Manager to enter
into an agreement with Business Interiors to provide and install the office and living
quarters furniture for the Westlake Fire-EMS Station No. 1 project and authorize the
Town Manager to make funding changes via change order not to exceed $25,000 on
this project.
i. Consider approval of Resolution 18-31, Appointing a board member to Texas
Student Housing Authority and Texas Student Housing Corporation.
Town Council
Item # 3 – Review of
Consent Items
DISCUSSION ITEMS
a. Standing Item: Presentation and discussion of development projects per Staff
report July 2018 including an Entrada report from the Developer and projects in
Planned Development PD 3-5.
b. Presentation and discussion regarding the renewal of the contract with the City of
Keller for police services.
c. Presentation and Discussion of the Proposed 2018-2019 Municipal Budget, Providing
Any Updates and Additional Information to Council Prior to consideration of the
Proposed Budget set for Adoption on September 24, 2018.
Town Council
Item #4 – Discussion
Items
Development Snapshot
July 2018
DENTON COUNTY
TARRANT COUNTY
CITY OF
ROANOKE
DENTON COUNTY
TARRANT COUNTY
CITY OF
FORT WORTH
TOWN LIMIT
TOWN LIMIT
TOWN LIMIT
TOWN LIMIT
TOWN LIMIT
TOWN LIMIT
TOWN LIMIT
TOWN LIMIT
TOWN OF
TROPHY CLUB
CITY OF
SOUTHLAKE
170 114
377
377
170
114
5
2
3
4
MAP GUIDE
1. Retail Corner
Sales Office, Starbucks, Tower
2. Terra Bella
Residential Development
3. Carlyle Court
Residential Development
4. Quail Hollow
Residential Development
5. Granada
Residential Development
6. Project Blizzard
Mixed-Use Development
7. Schwab Corporate Campus
Office Campus
8. Entrada Block E, I, & J
Residential Townhomes
9. Fire/EMS Station
Government Facility
10. Restaurant Row Bldg. A
Restaurant
July
2018 This map is for information purposes only.
DEVELOPMENT ACTIVITIES MAP
CITY OF
SOUTHLAKE
CITY OF
KELLER
LEGEND
Subdivision Roads
Collector/Arterial Roads
Highways
Future Traffic Signal
Completed Building
Site Plan Submitted
Building Permit Submitted
Building Permit Issued
114
170 6
7
1
9
8
10
Development Activities Status—July 2018
Project
No.
Project
Name Land Use Number of
Lots/Units Size Development Status Percent
Complete*
Estimated
Completion
1 Entrada Retail
Corner
Retail /
Office 4 ~52,000 s.f. Retail Corner under construction; Tower under review 15% Fall 2019
2 Terra Bella Residential 28 54.7 acres 24/26 lots currently developed or under construction 84.62% N/A
3 Carlyle Court Residential 8 10.2 acres 7/8 lots currently developed or under construction 68.75% N/A
4 Quail Hollow Residential 96 188 acres 2/96 lots under construction 1.04% N/A
5
Granada Phase I
Residential
41
85 acres
Phase I has 37/41 lots currently developed or under construction 79.27%
N/A
Granada Phase II 43 Phase II has 18/43 lots currently developed or under construction 24.42%
Project Blizzard Mix-Use N/A 45 acres — N/A N/A 6
Schwab Campus
Phase 1
Office
4 buildings
2,600 car garage
1,420,000 s.f. total
33 acres Under construction 50% Fall 2019 7
8 Entrada
Block E, I & J Residential
J: 6 units
I: 12 units
E: 12/14 units
J: 3,226 sf ea
I: 2,769 sf ea
E: 4,500 sf ea
Block J has 6/6 lots currently under construction
Block I has 12/12 lots currently under construction
Block E has 12/14 lots currently under construction
4.66% Varies
9 Fire/EMS Station Government
Use N/A 5-acre site Under construction 25% Early 2019
10
Pedestrian
Bridge /
Restaurant Row
Bridge /
Restaurant 3 ~30,000 s.f. Under construction 5% 2019
* % Complete = (#of BP’s x 50%)/Total BP’s + (#CO’s x 50%)/Total CO’s
** Refer to Entrada Development Report for more info
Retail Corner
Terra Bella / Carlyle Court
Quail Hollow
Granada
Project Blizzard / Charles Schwab
Entrada Residential
Fire Station
Restaurant Row
Residential Subdivision Buildout—July 2018
Subdivision Name Plat Date Total Lots Vacant Lots Size (Acres) Development Status Percent Complete Building Permits Issued Final Issued
Aspen Lane/Shelby Estates 4/7/1981 8 0 132.6 Built-out 100% 8 8
Carlyle Court 3/7/2016 8 1 10.2 Under development 68.75% 7 4
Entrada 12/14/2015 322 292 85.9 Under development 4.66% 30 0
Glenwyck Farms 3/13/2000 84 0 104.3 Built-out 100.00% 84 84
Granada Phase I 6/17/2013 41 4
84.3 Under development
79.27% 37 28
Granada Phase II 12/12/2016 43 25 24.42% 18 3
Knolls at Solana - 56 56 62.5 Conceptual 0.00% 0 0
Mahotea Boone 12/9/1977 14 0 31.6 Built-out 100.00% 14 14
Paigebrooke 3/8/2004 6 2 20.3 Under development 66.67% 4 4
Quail Hollow 3/28/2016 96 94 188.3 Under development 1.04% 2 0
Spencer Ranch - ? ? 40 acres - - - -
Stagecoach 8/16/1971 47 6 55.5 Mostly built-out 86.17% 41 40
Terra Bella 11/11/2008 26 2 54.8 Under development 84.62% 24 20
Vaquero 3/27/2000 295 36 510 Mostly built-out 85.25% 259 244
Wyck Hill 4/3/1996 13 2 22.4 Mostly built-out 84.62% 11 11
Other/Miscellaneous - 21 2 - Mostly built-out 88.10% 19 18
1080 522 1362.7 47.96% 558 478
Block J
Block I Block I (Piedra Court)
SP | Ord 847 | 2-26-18
Gas Well Pad Site
SP | Ord 778 | 3-28-16
Block P
Block M
Block H
Block G
Block F
Block L
Sales Office
Block D Primrose CVS
Amphitheater
SP | Ord 777 | 03-28-16
Restaurant Row
SP | Ord 779 | 3-28-16
Block B
Block J (Catalonia Court)
SP | Ord 783 | 4-25-16
RP | Ord 791 | 8-22-16
Block E (Comillas Court)
SP | Ord 837 | 9-11-17
RP | Res 18-10 | 2-26-18
CVS
SP | Ord 762 | 12-14-15
FP | Ord 761 | 12-14-15
Primrose
SP | Ord 763 | 12-14-15
FP | Ord 761 | 12-14-15
Retail Corner
SP | Ord 771 | 2-22-16
RP | Ord 809 | 12-12-16
Town Hall
RP | Ord 810 | 12-12-16
Plaza Mayor
SP | Ord 854 | 5-21-18
Chapel / Reception Hall
SP | Ord 853 | 4-30-18
Phase 2
DP | Ord 830 | 06-19-17
Block E
BUILDING LEGEND
Site Plan Received
Site Plan Approved
Building Permit Received
Building Under Construction
Building Completed
Block C
Entrada Status Map — July2018
MAJOR PROJECT CONSTRUCTION SCHEDULE 2018-07-19 Westlake EntradaMajor Project Construction Schedule under EB-5 Loan:7/19/2018 14:15Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20WE-1 & WE-2Plaza MayorNew Plans Building Permit Start Site Work Site Work Site Work Parking Decks Parking Decks Framing Framing Framing Dry-in Shell MEP MEP MEPGypsum/Paint Interior Finishes Interior Finishes Interior FinishesSoft Opening OpenWE-3Restaurant Row - Building 1SlabSlab Framing Framing Roof Shell Dry-in MEPMEP Kitchen Int Finishes Int Finishes Punch Soft OpeningOpenWE-3Restaurant Row - Buildings 2 & 3Complete Plans Building Permit Building Permit Site Work Site Work Slab Framing Framing Roof Shell Dry-in MEP MEP Kitchen Int Finishes Int Finishes Punch Soft OpeningOpenWE-5Parking GarageSite Work Site Work Pre-cast Erection Pre-cast Erection Pre-cast Erection Masonry MasonryCompleteWE-6Retail Corner - Multi-Story BuildingFirst Floor Deck First Floor Deck Steel Erection Steel Erection Framing Masonry MEP Elevator Int Finishes Tenant Handover TI work TI workOpenWE-6Starbucks / Bell TowerStarbucks ApprovalBuilding Permit Building Permit Foundation Framing Framing Framing Roof Shell Dry-in MEP MEP Shell Complete TI TIOpenWE-4Amphitheater now Event CenterNew Plans Submit to Town Permit Site Work Site Work Slab/Foundation Slab/Foundation Vertical Walls Vertical Walls Shell Dry-in Interior Finishes Interior FinishesOpenNote - Amphitheater now Event Center schedule assumes we do not have to go back through PD Site Plan ProcessWE-7Wedding Chapel & Reception HallPlans Complete Building Permit Building Permit SlabsSlabs Framing Framing Roof Shell Dry-in Masonry Masonry MEP Int Finishes Elevator in RH PunchOpenPedestrian BridgeEngineering Concrete Concrete Masonry Masonry Framing Framing Roof Roof Complete3rd Party Non-Residential Buildings:Block N, Lot 1 (21,000 sqft)Block P, Lots 1 & 2 (100,000+ sqft)Entrada Schedule and Update - Provided by DeveloperJuly 2018
MAJOR PROJECT SITE MAP Entrada Schedule and Update - Provided by DeveloperJuly 2018
WE-1 & WE-2 PLAZA MAYOR CURRENT SITE PLAN Entrada Schedule and Update - Provided by DeveloperJuly 2018
WE-3 RESTAURANT ROW CURRENT SITE PLAN Entrada Schedule and Update - Provided by DeveloperJuly 2018
WE-3 RESTAURANT ROW RENDERINGS Entrada Schedule and Update - Provided by DeveloperJuly 2018
WE-6 RETAIL BUILDING CURRENT SITE PLAN Entrada Schedule and Update - Provided by DeveloperJuly 2018
WE-6 RETAIL CORNER RENDERINGS Entrada Schedule and Update - Provided by DeveloperJuly 2018
WE-4 EVENT CENTER CURRENT SITE PLAN Still being prepared by Bush Architects Entrada Schedule and Update - Provided by DeveloperJuly 2018
WE-7 WEDDING CHAPEL CURRENT SITE PLAN Entrada Schedule and Update - Provided by DeveloperJuly 2018
WE-7 CHAPEL RENDERINGS Entrada Schedule and Update - Provided by DeveloperJuly 2018
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estlake Town Council
TYPE OF ACTION
Workshop - Discussion Item
Westlake Town Council Meeting
Monday, August 27, 2018
TOPIC: Presentation and discussion of the renewal of the contract with the City of
Keller for police services.
STAFF CONTACT: Amanda DeGan, Assistant Town Manager
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Mission: Westlake is a
unique community
blending preservation
of our natural
environment and
viewscapes, while
serving our residents
and businesess with
superior municipal and
academic services that
are accessible,
efficient, cost-effective,
& transparent.
Citizen, Student
& Stakeholder
Exemplary Service &
Governance - We set the
standard by delivering
unparalleled municipal and
educational services at the
lowest cost.
Preserve
Desirability &
Quality of Life
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: October 1, 2018 Completion Date: September 30, 2023
Funding Amount: N/A Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Since June of 2002, the Town has been in partnership with the City of Keller for police related
services. The arrangement has been beneficial to both municipalities and has provided a cost
effective method to deliver high-quality municipal services, while supporting our commitment to
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creative service delivery options and financial stewardship. Services offered through this contract
include 24 hour police patrol, traffic enforcement, criminal investigation, accident
investigation/reconstruction, crime prevention programs, public safety dispatch/communications,
SWAT Team, jail services, and animal control. In addition, we utilize the department for situations
related to Westlake Academy, such as traffic control/direction, safety discussions on campus,
security evaluations for the facilities, etc.
The Keller Police Department is accredited with the Commission on Accreditation for Law
Enforcement Agencies, which results in the department adhering to over 400 recognized standards
and measures as they related to quality, and professional law enforcement services. Since the
renewal of our last contract, they have also attained recognition from the Texas Police Chiefs
Association Best Practices Law Enforcement Program. This program is specifically designed for
Texas law enforcement.
In 2008, staff recommended a transition to a five-year renewal option for the contract with either
party retaining the right to terminate with two years notice. This term allows both municipalities
adequate time to make alternative service arrangements in the case of termination. The associated
costs for the police contract are adjusted on an annual basis and presented to the Council during
our annual budget discussions.
RECOMMENDATION
Review and discussion of proposal.
ATTACHMENTS
Inter-local Agreement
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Workshop - Discussion Item
Westlake Town Council Meeting
Monday, August 27, 2018
TOPIC: Presentation and Discussion of the Proposed 2018-2019 Municipal Budget,
Providing Any Updates and Additional Information to Council Prior to Consideration
of the Proposed Budget set for Adoption on September 24, 2018.
STAFF CONTACT: Tom Brymer, Town Manager
Debbie Piper, Finance Director
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome Objective
Fiscal Responsibility Fiscal Stewardship
Exemplary Service &
Governance - We set the
standard by delivering
unparalleled municipal and
educational services at the
lowest cost.
Increase
Transparency,
Accessibility &
Communications
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: October 1, 2018 Completion Date: September 30, 2019
Funding Amount: $34,977,229 Status - Funded Source - Multiple Sources - see
comments below
The Town of Westlake’s Proposed FY 2018-19 budget totals $34,977,229 for all funds (including
Westlake Academy)
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
During the Council workshop on August 15th, a presentation of the 2018-2019 Municipal Budget was given
to available Council members. In addition, individual meetings were held with Council members who
were not present at the initial budget workshop. The proposed FY18-19 Town of Westlake Budget totals
$28,572,188, (the overall budget is $34,977,229 as stated above including Westlake Academy) when
accounting for all municipal operating funds, including debt service and capital projects. The Council held
a planning retreat in May where Staff presented 5-year financial forecasts that showed a continued decline
Page 2 of 2
of the General Fund’s fund balance. Council directed staff to prepare a plan that might address the decline.
At the August 15th Council budget workshop, the ’18-19 budget proposed by Staff contained such a plan
to address the General Fund’s fund balance continued forecasted decline. This plan is included in the staff
proposed ’18-19 budget, which utilizes an ad valorem tax rate of 15.6 cents per $100 of assessed valuation.
This is just under a 2-cent increase over the ’18-19 effective tax rate of 13.551 cents per $100 of assessed
valuation. Under the State’s Truth-in-Taxation statute, this constitutes a tax increase. No Council action
was taken at the August 15th budget workshop. However, the Council directed Staff to hold a public input
forum to provide information to our residents and stakeholders, solicit questions, and respond to concerns
regarding the proposed 15.6 cent per $100 of assessed valuation municipal property tax rate for FY 18-19.
This forum was held on the evening of August 22nd with approximately 19 residents in attendance. The
Communication Department sent Westlake residents reminder post cards and utilized our electronic email
notifier to publicize this public input opportunity.
One decision point that the Council has before them at their August 27th Regular meeting is whether to
move forward with holding the State required public hearings, should the Council wish to consider adopting
the Staff proposed ’18-19 ad valorem tax rate of 15.6 cents per $100 of assessed valuation. These public
hearings and the calendar for them, in terms of dates of the hearings and the legal notice/advertising for the
hearings, are prescribed by State law.
A decision to move forward on the State required hearings is still not a Council decision to adopt this
increased tax rate of 15.6 cents. That decision would not be made by the Council until the meeting to adopt
the proposed budget, which at this time is set for September 24, 2018. This initial step on the Council’s
August 27th Regular meeting agenda is whether to hold those hearings and, if so, advertise them per the
legal requirements of State law.
RECOMMENDATION
Discussion of Proposed FY 2018-2019 Municipal Budget and further direction from Council, if Council so
desires. Also, discuss the proposed tax rate for FY 18-19 in the context referenced above.
ATTACHMENTS
None
EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Charles Schwab
- Project Pegasus
- BRE Solana
- Maguire Partners-Solana Land, L.P., related to Centurion’s development
known as Entrada and Granada
b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee:
- Town Manager evaluation
- Town Manager search process
Town Council
Item # 5 – Executive
Session
Town Council
Item # 6 – Reconvene
Council Meeting
COUNCIL RECAP / STAFF DIRECTION
Town Council
Item # 7 – Council Recap /
Staff Direction
Town Council
Item # 8 – Adjournment
Work Session
ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports
on Items of Community Interest pursuant to Texas Government
Code Section 551.0415 the Town Council may report on the
following items: (1) expression of thanks, congratulations or
condolences; (2) information about holiday schedules; (3)
recognition of individuals; (4) reminders about upcoming Town
Council events; (5) information about community events; and (6)
announcements involving imminent threat to public health and
safety.
Board of Trustees Work Session
Monday, August 27, 2018*
Westlake Council Chambers, Solana Terrace, Bldg.7-Suite 7100, First Floor
Town Council Work Session/Meeting
Monday, August 27, 2018*
Westlake Council Chambers, Solana Terrace, Bldg.7-Suite 7100, First Floor
*Public Hearings TBD: Please watch your email and Town website for the possible scheduling of two
Public Hearings related to the new 2018-19 Town budget and ad valorem tax rates. These September
Westlake Municipal Offices & Westlake Academy Closed in Observance of Labor Day Holiday
Monday, September 3, 2018 – No interruptions to the regular Friday trash & recycling collection services
Annual (Early) Fall Cleanup & Hazardous Waste Collection for Residents Only
Saturday, September 8, 2018; Hazardous Waste Drop-off from 9:00 – 11:00 am ONLY,
Dumpsters on site both Saturday and Sunday
Westlake Academy Campus – Southwest Parking lot, far west end
-Note: Service is for residents only and ID will be required for proof of residency.
Coffee & Conversation with the Mayor/Board President
Monday, September 10, 2018; 8:00 – 9:30 am (Delayed one week due to Labor Day holiday)
Marriott Solana Hotel – Great Room
Board of Trustees Work Session/Meeting
Monday, September 10, 2018*
Westlake Council Chambers, Solana Terrace, Bldg. 7-Suite 7100, First Floor
Annual New Westlake Academy Parents Dinner Reception; Hosted by Board President,
Mayor Laura and Doug Wheat
Tuesday, September 11, 2018; 6:30 – 8:30 pm
Home of Mayor Laura & Doug Wheat
-If you are a new parent/grandparent to WA and did not receive an emailed invitation, please contact
Communications Director Ginger Awtry via email or at 817-490-5719.
Simply Westlake hosts Neighbors’ Night Out- in Westlake(!) for our residents
Thursday, September 13, 2018; 5:30 – 7:30 pm
Home of Vik & Danna Suresh, Granada
-Please RSVP by Friday, Sept. 7 to Connie Chase for all the details!
Public Art Competition Advisory Committee Meeting
Monday, September 17, 2018; 11:00 – 1:00 pm*
Westlake Council Chambers, Solana Terrace, Bldg. 7-Suite 7100, First Floor
Westlake Historical Preservation Society (WHPS) hosts Constitution Day
Monday, September 17, 2018; 6:00 – 8:00 pm (come-n-go)
Solana’s Plaza Courtyard, 1301 Solana Boulevard
- Stop by and support the WHPS while learning more about our US Constitution. There will be activities for children,
period historian and artifacts, readings of the constitution, refreshments and pocket constitutions to be given away.
Planning and Zoning Commission Meeting
Monday, September 17, 2018; 5:00/6:00 pm*
Westlake Council Chambers, Solana Terrace, Bldg. 7-Suite 7100, First Floor
*For meeting agendas and details on WA calendar events or Municipal calendar events, please visit the Westlake
Academy website or the Town of Westlake website for further assistance.
Town Council
Item # 2 – Items of
Community Interest
CITIZEN COMMENTS: This is an opportunity for citizens to address the Council on any matter
whether or not it is posted on the agenda. The Council cannot by law take action nor have any
discussion or deliberations on any presentation made to the Council at this time concerning an
item not listed on the agenda. The Council will receive the information, ask staff to review the
matter, or an item may be noticed on a future agenda for deliberation or action.
Town Council
Item # 3 – Citizen
Comments
CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items
unless a Council Member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting on June 18, 2018.
b. Consider approval of the minutes from the meeting on August 15, 2018.
c. Consider approval of Resolution 18-26, Approving a new branding initiative to
include a new municipal logo and branding statement for the Westlake community.
d. Consider approval of Ordinance 859, Approving a Right of Way License Agreement
with Granada Home Owners Association for the installation, maintenance, and
operation of wayfinding signage within Town of Westlake right of way along Solana
Boulevard.
e. Consider approval of Ordinance 860, Approving a Right of Way License Agreement
with Vaquero Home Owners Association for the installation, maintenance, and
operation of wayfinding signage within Town of Westlake right of way along FM
1938 and Dove Road.
f. Consider approval of Resolution 18-27, Authorizing the Town Manager to enter
into an agreement with Precision Landscape Management to provide landscaping
service for the plant replacement for Davis Boulevard/FM 1938 from HWY 114 to
Randol Mill Road and authorize the Town Manager to make funding changes via
change order not to exceed $25,000 on this project.
g. Consider approval of Resolution 18-28, Renewing the contract with the City of
Keller for police services.
h. Consider approval of Resolution 18-29, Authorizing the Town Manager to enter
into an agreement with Business Interiors to provide and install the office and living
quarters furniture for the Westlake Fire-EMS Station No. 1 project and authorize the
Town Manager to make funding changes via change order not to exceed $25,000 on
this project.
i. Consider approval of Resolution 18-31, Appointing a board member to Texas
Student Housing Authority and Texas Student Housing Corporation.
Town Council
Item # 4 – Consent
Agenda
Town Council Minutes
06/18/18
Page 1 of 6
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
June 18, 2018
PRESENT: Mayor Laura Wheat and Council Members Michael Barrett, Alesa Belvedere, Carol
Langdon, and Rick Rennhack. Michael Barrett arrived at 5:27 p.m.
ABSENT: Wayne Stoltenberg
OTHERS PRESENT: Town Manager Tom Brymer, Assistant Town Manager Amanda
DeGan, Town Secretary Kelly Edwards, Town Attorney Stan
Lowry, Deputy Fire Chief John Ard, Director of Planning &
Development Ron Ruthven, Building Official Pat Cooke, Director of
Public Works Jarrod Greenwood, Development Coordinator Nick
Ford, Director of Facilities & Parks Troy Meyer, Director of
Communications Ginger Awtry, Communications Manager Jon
Sasser, Director of Information Technology Jason Power, Director
of Human Resources and Administrative Services Todd Wood, and
Westlake Academy High School Intern Luke Albritton.
Work Session
1. CALL TO ORDER
Mayor Wheat called the work session to order at 5:05 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Wheat led the Pledge of Allegiance to the United States and Texas flags.
Town Council Minutes
06/18/18
Page 2 of 6
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR
MEETING AGENDA.
No additional discussion.
4. DISCUSSION ITEMS
a. Presentation and discussion regarding an update to the municipal logo and
branding statement for the Westlake community.
Director Awtry, Mrs. Beth Owens, Ms. Alexandra Ward, Brandera, provided a
presentation and overview of the proposed logo and tag line.
Discussion ensued regarding the discussions of the focus group, number of
current logos, current town seal, filing with the Secretary of State’s office -
Trademark division, and adopting the new logo and tagline by resolution in
August.
b. Presentation and discussion regarding recycling market conditions and proposed
rate increase for Solid Waste and Recycling services.
Director Greenwood and Mrs. Jeri Harwell, Republic Services, provided a
presentation and overview of the item.
Discussion ensued regarding landfill capacity, percentage of items returned from
China, sorting requires a human, limiting items to recycle, Westlake residents
request 3 recycling carts to 1 trash cart, rate comparison of surrounding cities,
communicating the message to residents, and adding stickers on the carts.
c. Standing Item: Presentation and discussion of development projects per Staff
report May 2018 including an Entrada report from the Developer and projects in
Planned Development PD 3-5.
Director Ruthven provided an overview of the following projects:
Entrada: Commercial and residential construction, plans received, permits that
have not picked up, parking garage, public infrastructure, on-site superintendent,
and surface parking in the gas pad area.
Charles Schwab: Construction is reaching the halfway point, roadway paving,
and dam construction.
The Knolls: They are moving equipment with minimum disturbance to the under
growth and additional documents regarding the easement.
Town Council Minutes
06/18/18
Page 3 of 6
Quail Hollow: Infrastructure for the development is complete and two
construction permits have been issued.
Mayor Wheat would like to continue to discuss pedestrian connectivity.
6. EXECUTIVE SESSION
Council did not convene into executive session.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Charles Schwab
- Project Pegasus
- BRE Solana
- Maguire Partners-Solana Land, L.P., related to Centurion’s development
known as Entrada and Granada
b. Sec. 551.071. Consultation with Attorney to seek advice of counsel on legal
matters involving pending or contemplated litigation regarding the Town’s
Soliciting ordinance.
c. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee:
- Town Manager evaluation
- Town Manager search process
7. RECONVENE MEETING
8. COUNCIL RECAP / STAFF DIRECTION
No additional direction
9. ADJOURNMENT
Mayor Wheat adjourned the work session at 6:32 p.m.
Town Council Minutes
06/18/18
Page 4 of 6
Regular Session
1. CALL TO ORDER
Mayor Wheat called the regular session to order at 6:32 p.m.
2. ITEMS OF COMMUNITY INTEREST
Director Awtry provided an overview of the upcoming events including annual welcome
back staff and Board of Trustee Breakfast.
Town Manager Brymer introduced Mr. Luke Albritton, Westlake Academy rising Senior who
is completing a summer internship at the Town.
3. CITIZEN COMMENTS
No one addressed the Council.
4. CONSENT AGENDA
a. Consider approval of the minutes from the meeting on May 21, 2018.
b. Consider approval of the minutes from the meeting on May 31, 2018.
c. Consider approval of Ordinance 857, Amending the Code of Ordinance by
repealing and replacing Chapter 2 Administration, by reordering the Chapter and
amending Chapter 26 Community Development, Division 2, by deleting and moving
Sections 26-57.1; 26-57.2; and 26-59 to Chapter 2.
d. Consider approval of Resolution 18-22, Authorizing the Town Manager to enter
into a Mutual Aid agreement with Tarrant County for Fire Protection and
Emergency Medical Services.
e. Consider approval of Resolution 18-23, Authorize the Town Manager to approve
change orders in the amount of $184,883 to the agreement with Core Construction
For The Construction Of The Westlake Fire-Ems Station No. 1 Project Change
Orders Fire-EMS Station 1.
f. Consider approval of Ordinance 858, Amending Ordinance No. 756 by Repealing
and Replacing Appendix “A”, Allied Waste Franchised Town rates, dated December
14, 2015 with Appendix “A”, Allied Waste Franchised Town rates, dated July 1,
2018.
g. Consider approval of Resolution 18-24, Appointing and Reappointing Various
Affiliate boards.
MOTION: Council Member Rennhack made a motion to approve the consent
agenda. Council Member Barrett seconded the motion. The motion
carried by a vote of 4-0.
Town Council Minutes
06/18/18
Page 5 of 6
5. EXECUTIVE SESSION
Council convened into executive session at 6:30 p.m.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Charles Schwab
- Project Pegasus
- BRE Solana
b. Sec. 551.071. Consultation with Attorney to seek advice of counsel on legal
matters involving pending or contemplated litigation regarding the Town’s
Soliciting ordinance.
c. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee:
- Town Manager evaluation
- Town Manager search process
6. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 9:23 p.m.
7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
MOTION: Council Member Belvedere made a motion to repeal Chapter 58 of
the Code of Ordinances effectively immediately and directed the
Town Attorney to prepare a new ordinance. Council Member
Rennhack seconded the motion.
The motion carried by a vote of 4-0.
8. FUTURE AGENDA ITEMS
No additional discussion required.
Town Council Minutes
06/18/18
Page 6 of 6
9. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Rennhack made a motion to adjourn the meeting.
Council Member Langdon seconded the motion. The motion
carried by a vote of 4-0.
Mayor Wheat adjourned the meeting at 9:23 p.m.
APPROVED BY THE TOWN COUNCIL ON AUGUST 27, 2018.
ATTEST: _____________________________
Laura Wheat, Mayor
_____________________________
Kelly Edwards, Town Secretary
Town Council Minutes
08/15/18
Page 1 of 3
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
August 15, 2018
PRESENT: Mayor Laura Wheat and Council Members Michael Barrett, Alesa Belvedere, and
Carol Langdon.
ABSENT: Wayne Stoltenberg and Rick Rennhack.
OTHERS PRESENT: Town Manager Tom Brymer, Assistant Town Manager Amanda
DeGan, Town Secretary Kelly Edwards, Director of Planning &
Development Ron Ruthven, Fire Chief Richard Whitten, Director of
Public Works Jarrod Greenwood, Director of Facilities & Parks Troy
Meyer, Director of Communications Ginger Awtry, Finance
Supervisor Jaymi Ford, Communications Manager Jon Sasser,
Director of Information Technology Jason Power, Director of
Human Resources and Administrative Services Todd Wood and
Management Intern Kirk McDaniel.
Workshop Session
1. CALL TO ORDER
Mayor Wheat called the work session to order at 1:37 p.m.
2. DISCUSSION OF THE PROPOSED MUNICIPAL BUDGET FOR FISCAL YEAR 2018-
2019, FUNDED AND UNFUNDED (UNDER DISCUSSION) PROJECTS CONTAINED
IN THE TOWN’S PROPOSED FIVE (5) YEAR CAPITAL IMPROVEMENT PLAN, AS
WELL AS THE OPERATING BUDGET FOR WESTLAKE ACADEMY FOR FISCAL
YEAR 2018-2019.
Town Manager Brymer, Assistant Town Manager DeGan, Assistant to the Town Manager
& Director Greenwood and Supervisor Ford provided a presentation and overview of the
proposed budget.
Town Council Minutes
08/15/18
Page 2 of 3
Discussion ensued regarding sales and use tax, hotel-motel tax, leasing of building in
Solana, the downturn in sales tax, audit payments and refunds, how to determine
number of operating days, the current property tax rate, the property tax rate
established in 2010, difference of the base budget and proposed budget, and creating a
municipally owned fiber optic cable network to service town facilities.
Mayor Wheat recessed the meeting at 3:59 p.m.
Mayor Wheat reconvened the meeting at 4:18 p.m.
Discussion continued regarding the Federal Regulations that prohibit the Town from
installing fiber optic cable in Glenwyck, the joint funding of a Ductbank agreement with
Glenwyck, FM 1938/Davis Boulevard landscape replacement, and future development.
3. ADJOURNMENT
Mayor Wheat adjourned the work session at 5:14 p.m.
Regular Session
1. CALL TO ORDER
Mayor Wheat called the regular session to order at 5:15 p.m.
2. DISCUSSION AND CONSIDERATION ON FISCAL YEAR 2018-2019 PROPOSED
TAX RATE, TAKE RECORD VOTE AND SET PUBLIC HEARING AND ADOPTION
DATES.
The Council did not take action on this item.
3. DISCUSSION AND CONSIDERATION OF RESOLUTION 18-25, APPROVING THE
EXECUTION AND DELIVERY OF A FINANCING AGREEMENT WITH THE TEXAS
WATER DEVELOPMENT BOARD REGARDING THE ISSUANCE OF CERTIFICATES
OF OBLIGATION BY THE TOWN FOR WATER SYSTEM IMPROVEMENTS AND
RELATED ISSUANCE COSTS, AND APPROPRIATING THE OBLIGATIONS OF THE
TOWN WITH RESPECT TO SUCH AGREEMENT; AND RESOLVING OTHER
MATTERS TO THE SUBJECT.
Director Greenwood provided a presentation and overview of the item.
Town Council Minutes
08/15/18
Page 3 of 3
MOTION: Council Member Belvedere made a motion to approve Resolution
18-25. Council Member Barrett seconded the motion. The motion
carried by a vote of 3-0.
4. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Belvedere made a motion to adjourn the
meeting. Council Member Langdon seconded the motion. The
motion carried by a vote of 3-0.
Mayor Wheat adjourned the meeting at 5:17 p.m.
APPROVED BY THE TOWN COUNCIL ON AUGUST 27, 2018.
ATTEST: _____________________________
Laura Wheat, Mayor
_____________________________
Kelly Edwards, Town Secretary
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, August 27, 2018
TOPIC: Consideration of a Resolution approving a new branding initiative to
include a new municipal logo and branding statement for the Westlake
community.
STAFF CONTACT: Ginger Awtry, Director of Communications & Community Affairs, and
Amanda DeGan, Assistant Town Manager
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Informed & Engaged
Citizens / Sense of
Community
Municipal &
Academic Operations
Exemplary Service & Governance
- We set the standard by delivering
unparalleled municipal and
educational services at the lowest
cost.
Encourage Westlake's
Unique Sense of Place
Strategic Initiative
Market / Expand Awareness of Westlake – Nationally / Statewide
Time Line - Start Date: February 8, 2018 Completion Date: August 27, 2018
Revenue Amount: TBD Status - Funded Source - VAF (Hotel Tax)
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
As you may recall, Town staff has been working on new branding initiatives since February 2018
with a resident focus group and our marketing consultant group, Brandera. The focus group’s
recommendations for a new municipal logo and branding statement tagline were presented to
Council during their June 2018 workshop. Council Members expressed their agreement with the
new recommendations and were pleased with the results as it incorporated the “flying W” as seen
in our streetscape design. The W was slightly refined, the colors of navy and gold/tan were
selected as the primary design, and a new branding statement, Distinctive by Design, was included
that reflects Westlake’s vision, mission, and comprehensive plan for the community.
Page 2 of 2
Today we are bringing forward the resolution to officially adopt the new municipal logo and
tagline.
After approval, we will announce our new look to residents with a mail-out to each home and
begin using our new logo on our website, social media accounts, etc. Town staff and Brandera are
currently working on creation and implementation of new business cards, stationery, email
signature lines, and will continue to work on a new style guide to be distributed to staff in the
coming months. New branding of signage, vehicles, and clothing will be integrated organically as
timing and specific budgets allow. Additionally, we are planning special giveaways of new
branded items for residents at coming events such as the car show, tree lighting, fire station grand
opening and at our neighborhood meetings.
RECOMMENDATION
Staff recommends approval of proposed municipal branding initiatives with new logo and tagline
ATTACHMENTS
Resolution
Exhibit A-New Logo and Logo with tagline
Resolution 18-26
Page 1 of 3
TOWN OF WESTLAKE
RESOLUTION NO. 18-26
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS,
APPROVING NEW BRANDING TO INCLUDE A NEW MUNICIPAL LOGO AND
TAGLINE WHICH ALIGNS WITH WESTLAKE’S VISION AND MISSION
STATEMENTS, AND THE COMPREHENSIVE PLAN TO BETTER REFLECT THE
IMAGE OF THE COMMUNITY.
WHEREAS, Town staff and a resident focus group have worked together since February
2018 to arrive at a more current brand for the growing community of Westlake; and,
WHEREAS, the recommended new logo and tagline were presented to Town Council for
further feedback at the June 18, 2018 Work Session; and,
WHEREAS, the Town Council indicated their agreement with the recommended new
design and found it to be a better reflection for Westlake’s community brand; and
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the citizens of Westlake.
BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town of Westlake Town Council Westlake, Texas, after
considering the recommendation from a resident focus group and Town staff for approval of a new
municipal logo and tagline, does hereby approve the new community branding, attached as Exhibit
“A”.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 18-26
Page 2 of 3
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 27th DAY OF AUGUST 2018.
ATTEST: _____________________________
Laura Wheat, Mayor
______________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
______________________________
L. Stanton Lowry, Town Attorney
Resolution 18-26
Page 3 of 3
Exhibit A
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, August 27, 2018
TOPIC: Consideration of an Ordinance approving a right of way License
Agreement with Granada Home Owners Association for the installation,
maintenance, and operation of wayfinding signage within Town of
Westlake right of way along Solana Boulevard.
STAFF CONTACT: Jarrod Greenwood, Public Works Director/Assistant to the Town Manager
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Strong Aesthetic
Standards
Citizen, Student
& Stakeholder
High Quality Planning,
Design & Development - We
are a desirable well planned,
high-quality community that
is distinguished by
exemplary design standards.
Encourage
Westlake's Unique
Sense of Place
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 27, 2018 Completion Date: August 27, 2018
Funding Amount: N/A Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
As you will recall, the Town permitted a temporary construction entrance on Solana Boulevard
into Granada in an effort to prevent the continued damage by construction traffic to the entryway
landscape and gate.
While the construction entrance has help reduce the amount of construction traffic at the main
entrance, there continues to be some vehicles that use the main entrance as the drivers are
unaware of the construction entrance. For that reason, the Granada Home Owners Association
has requested permission to install wayfinding signage identified in the proposed ROW License,
Granada Wayfinding Location Map, to help guide construction traffic to the temporary
construction entrance.
The proposed signs will be owned and maintained by Granada HOA in accordance with the
proposed license agreement. Since the construction entrance is temporary, the signs are also
temporary and will be removed when the construction entrance is removed.
RECOMMENDATION AND ATTACHMENTS
Staff recommends approval.
Ordinance with Attachment A - Proposed ROW License Agreement
Ordinance 859
Page 1 of 6
TOWN OF WESTLAKE
ORDINANCE NO. 859
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS,
APPROVING A RIGHT-OF-WAY LICENSE AGREEMENT WITH GRANADA HOME
OWNERS ASSOCIATION, PROVIDING FOR THE INSTALLATION, MAINTENANCE,
AND OPERATION OF A WAYFINDING SIGNAGE WITHIN THE TOWN OF
WESTLAKE RIGHT OF WAY FOR SOLANA BOULEVARD; PROVIDING A
CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND ESTABLISHING AN
EFFECTIVE DATE
WHEREAS, the Town Council finds that the proposed improvement, to be located in the
right of way, poses no significant increase in hazard to citizens or motorists traveling on Solana
Boulevard; and
WHEREAS, the Right-of-Way License Agreement, attached hereto as Attachment A,
addresses liability, maintenance and removal of the improvements, to eliminate potential negative
impacts to the Town or the citizens of Westlake for the installation of wayfinding signage as
depicted in Exhibit A; and
WHEREAS, the Town Council finds that the passage of this Ordinance is in the best
interest of the public.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town of Westlake Town Council does hereby approve the Right-
of-Way License Agreement, attached as Attachment A, to allow Granada Home Owners
Association to install, maintain and operate wayfinding signage within the Town of Westlake right
of way for Solana Boulevard, as depicted in Exhibit A, as attached hereto and incorporated herein.
SECTION 3: That the Town of Westlake Town Council hereby authorizes the Town
Manager to sign the Right-of-Way License Agreement on behalf of the Town of Westlake.
SECTION 4: It is hereby declared to be the intention of the Town Council of the Town of
Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance are severable,
and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be declared legally
invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction,
such legal invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses,
Ordinance 859
Page 2 of 6
sentences, paragraphs or sections of this Ordinance since the same would have been enacted by
the Town Council of the Town of Westlake without the incorporation in this Ordinance of any
such legally invalid or unconstitutional, phrase, sentence, paragraph or section.
SECTION 5: That this Ordinance shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 27TH DAY OF AUGUST 2018.
ATTEST: _____________________________
Laura L. Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Ordinance 859
Page 3 of 6
ATTACHMENT A
RIGHT_OF_WAY LICENSE AGREEMENT
This Right-of-way License Agreement (“Agreement”) is entered into as of __________,
_____ 2018, between the TOWN OF WESTLAKE, TEXAS, a municipal corporation of Tarrant
and Denton Counties, Texas (“Westlake”) and, Granada Home Owners Association, in The Town
of Westlake, Tarrant County, Texas (“Licensee”).
For and in consideration of a non-refundable fee of $10.00 and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, and in consideration
of the covenants contained herein, Westlake and the Licensee agree as follows:
Subject to the terms of this Agreement, Westlake hereby grants to the Licensee a perpetual,
fully-paid license (“License”) over, under and across the property identified in attached Exhibit A
which is attached hereto and incorporated herein, (“The License”) for the uses and purposes set
forth herein, together with the right of ingress and egress along and upon the License Tract. This
grant is made subject to all matters of record affecting the License Tract.
The License shall only be used for the purpose of constructing, installing, reconstructing,
replacing, using, operating, maintaining and removing a wayfinding signage (collectively, “The
Improvements”) as reflected in Exhibit A, attached hereto and incorporated herein. The
Improvements shall be constructed and installed substantially in accordance with the construction
plans and shall not create a visibility impairment for traffic.
Either party may terminate this Agreement, it its sole discretion, by giving the other party
180 calendar days written notice of such termination. In addition, this License may be terminated
by Westlake upon thirty (30) calendar days prior written notice to Licensee should actual
construction of the Improvements not be completed before December 31, 2018, subject to
reasonable extension for delays not the fault of Licensee. License may also be terminated as set
forth elsewhere in this Agreement. No portion of the fee shall be refunded upon termination.
Upon termination of this License, the Licensee shall completely remove the Improvements
and restore the License Tract to its prior condition.
Licensee agrees to file a complete application for a Building Permit, and pay all applicable
fees, for construction of the Improvements within 30 calendar days of the date that the License
Agreement is signed by both parties. The issuance of a Building Permit shall be subject to all of
the provisions of this License Agreement and shall no longer be deemed in force or effect upon
termination of the License Agreement by either party in the event the Improvements have not been
constructed as of the date of such termination.
The License is not assignable by the Licensee without the prior written consent of
Westlake.
Ordinance 859
Page 4 of 6
Licensee indemnifies Westlake from any and all liability resulting from any claims to the
extent arising out of resulting from the placement or construction of any improvements by
Licensee, its contractors or its agents, upon the License Tract. Licensee shall carry General
Liability insurance that names the Town of Westlake as an additional named insured in a form
acceptable to the Town. The insurance shall be in an amount set by the Town, but in no event
shall the required amount be less than $1 million or more than $2 million. The insurance shall at
a minimum always be in the amounts and the types as set out in the Right-of-Way Management
ordinance of the Town of Westlake, as currently exists or as may be amended from time-to-time.
Westlake reserves and retains the paramount right to use the License Tract and grant other
rights and Licenses across, over or under the License Tract to such other persons as Westlake
deems proper. Westlake may grant such other Licenses, rights, or uses within the License Tract
in Westlake’s sole discretion.
9. The rights granted to Licensee are subject and subordinate to the prior and
continuing right and obligation of Westlake to use the License Tract and surrounding property
without liability to Licensee or to any other party for compensation or damages.
10. Licensee’s rights are also subject to all outstanding superior rights (including those
in favor of licensees, lessees of the License Tract, and other holders of interests in the Licensed
Tract) and the right of Westlake to renew and extend the same, and are granted without covenant
of title or quiet enjoyment.
11. Westlake shall have the right to remove all improvements installed pursuant to this
Agreement or to carry out any other maintenance or restoration obligation of Licensee hereunder,
provided that Licensee has been given notice and a reasonable period of time of at least 30 calendar
days to take such actions and has failed to do so. Any relocation, removal, or repair of such
improvements or the License Tract performed by Westlake or any third party contractors of
Westlake shall be reimbursed by the Licensee. The notice period may be waived and repairs or
removal may be instituted immediately, if, in the judgment of Town officials, such action is
necessary for the safety, health or welfare of the Town, its residents, visitors or others.
12. Licensee shall repair any damage to improvements such as landscaping, paving,
curbs, retaining walls, sidewalks, and signage on the License Tract or surrounding property and
restore the surface of the License Tract and surrounding property from damage resulting from
Licensee’s use of the License Tract to Westlake's satisfaction.
13. Licensee shall not use the License Tract, or permit use of the License Tract, by any
other person, in a manner that violates applicable laws or regulations or constitutes a hazard to the
health, safety and/or welfare of the public. Except for the normal use of fuels, lubricants, chemicals
required to install and maintain the improvements installed hereunder and their normal byproducts
of use, Licensee shall not, and shall not permit any of its employees, agents, contractors,
subcontractors, suppliers or invitees to generate, manufacture or dispose of on or about the License
Tract or surrounding property any hazardous substance. If Westlake in good faith believes that a
hazardous substance may have been generated, manufactured or disposed of on or about the
License Tract by Licensee or any of its employees, agents, contractors, subcontractors, suppliers
Ordinance 859
Page 5 of 6
or invitees, Westlake may have environmental studies of the License Tract or surrounding property
conducted as it deems appropriate.
14. Except to the extent arising from the gross negligence or willful act or omission of
Westlake, Westlake shall not be responsible for any claims, suits, losses, liability, costs and
expenses from any User’s use of the License Tract. A “User” is defined Licensee and contractor
or agent of Licensee providing materials or service in connection with the design and construction
of the improvements constructed hereunder.
15. All notices required or permitted hereby shall be in writing and become effective
after being deposited in the U.S. mail, certified or registered with appropriate postage prepaid or,
if delivered by some other manner, when actually received. Notices to the parties shall be
addressed as follows:
To Licensee:
Granada Residential Community Inc.
C/O Essex Association Management LP
1512 Crescent Dr. #112
Carrollton TX, 75006
To Westlake: The Town of Westlake
1500 Solana Boulevard, Building 7, Suite 7200
Westlake, TX 76262
Attention: Town Manager
With a copy to: Boyle & Lowry, L.L.P.
(which shall not constitute notice) 4201 Wingren Drive, Suite 108
Irving, TX 75062
Attention: L. Stanton Lowry
From time to time a party may designate a new address for the purpose of receiving notices
hereunder by giving notice of its new address to the other party in the manner provided above.
12. This grant of the License shall terminate and revert to Westlake or its successors in
interest upon the termination of the License, or when the License Tract ceases to be used
exclusively for the purposes permitted herein for a period of more than one (1) year, it being agreed
that the construction and installation of the Improvements shall constitute “use” within the terms
of this License. For the purposes hereof, “abandonment” shall not include any temporary periods
when service is discontinued for regular maintenance purposes or during any relocation
construction work permitted under this License.
Ordinance 859
Page 6 of 6
EXECUTED to be effective as of the date first written above.
TOWN OF WESTLAKE, TEXAS
By: ___________________________________
Name: Thomas E. Brymer
Title: Town Manager
THE STATE OF TEXAS §
§
COUNTY OF TARRANT §
This instrument was acknowledged before me on ______________ _____, 2018, by
THOMAS E. BRYMER, Town Manager of the Town of Westlake, on behalf of the Town of
Westlake, Texas.
__________________________________________
Kelly Edwards, Notary Public, State of Texas
ACCEPTED ON THE TERMS AND
CONDITIONS CONTAINED HEREIN:
By: ___________________________________
Name: Joyce Baker
Title: President
THE STATE OF TEXAS §
§
COUNTY OF TARRANT §
This instrument was acknowledged before me on ________________, 2018, by Joyce
Baker, the President of Granada Home Owners Association, at ___________________________.
__________________________________________
Notary Public, State of Texas
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, August 27, 2018
TOPIC: Consideration of an Ordinance approving a right of way License
Agreement with Vaquero Home Owners Association for the installation,
maintenance, and operation of wayfinding signage within Town of
Westlake right of way along FM 1938 and Dove Road.
STAFF CONTACT: Jarrod Greenwood, Public Works Director/Assistant to the Town Manager
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Strong Aesthetic
Standards
Citizen, Student
& Stakeholder
High Quality Planning,
Design & Development - We
are a desirable well planned,
high-quality community that
is distinguished by
exemplary design standards.
Encourage
Westlake's Unique
Sense of Place
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 27, 2018 Completion Date: August 27, 2018
Funding Amount: N/A Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
As you know, Vaquero designated the Dove Road entrance as a construction entrance in an effort
to separate residential traffic from construction traffic and to prevent damage to the entryway
landscape and gate by construction traffic.
While the construction entrance helped reduce the amount of construction traffic at the main
entrance, there continues to be some vehicles that enter the main entrance as the drivers are
unaware of the construction entrance. For that reason, the Vaquero Home Owners Association
worked with Town staff to install some temporary directional signage as a “pilot program” to
confirm the effectiveness of the signage and to determine the appropriate sign locations.
Vaquero HOA reported that the temporary signs reduced the amount of construction traffic being
turned away at the main gate by approximately 50% to 70%. Based on this success, the HOA
has requested permission to install the permanent wayfinding signage identified in the proposed
ROW License, Vaquero Wayfinding Location Map, to help guide construction traffic to the
temporary construction entrance.
The proposed signs will be owned and maintained by Vaquero HOA in accordance with the
proposed license agreement.
RECOMMENDATION AND ATTACHMENTS
Staff recommends approval.
Ordinance with Attachment A - Proposed ROW License Agreement
Ordinance 860
Page 1 of 6
TOWN OF WESTLAKE
ORDINANCE NO. 860
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS,
APPROVING A RIGHT-OF-WAY LICENSE AGREEMENT WITH VAQUERO HOME
OWNERS ASSOCIATION, PROVIDING FOR THE INSTALLATION, MAINTENANCE,
AND OPERATION OF A WAYFINDING SIGNAGE IN FM 1938 AND DOVE ROAD
RIGHT OF WAY WITHIN THE TOWN OF WESTLAKE; PROVIDING A CUMULATIVE
CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS
CLAUSE; AUTHORIZING PUBLICATION; AND ESTABLISHING AN EFFECTIVE
DATE
WHEREAS, the Town Council finds that the proposed improvement, to be located in the
right of way, poses no significant increase in hazard to citizens or motorists traveling on FM 1938
and Dove Road; and
WHEREAS, the Right-of-Way License Agreement, attached hereto as Attachment A,
addresses liability, maintenance and removal of the improvements, to eliminate potential negative
impacts to the Town or the citizens of Westlake for the installation of wayfinding signage as
depicted in Exhibit A; and
WHEREAS, the Town Council finds that the passage of this Ordinance is in the best
interest of the public.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town of Westlake Town Council does hereby approve the Right-
of-Way License Agreement, attached as Attachment A, to allow Vaquero Home Owners
Association to install, maintain and operate wayfinding signage within the Town of Westlake right
of way for FM 1938 and Dove Road, as depicted in Exhibit A, as attached hereto and incorporated
herein.
SECTION 3: That the Town of Westlake Town Council hereby authorizes the Town
Manager to sign the Right-of-Way License Agreement on behalf of the Town of Westlake.
SECTION 4: It is hereby declared to be the intention of the Town Council of the Town of
Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance are severable,
and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be declared legally
invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction,
Ordinance 860
Page 2 of 6
such legal invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses,
sentences, paragraphs or sections of this Ordinance since the same would have been enacted by
the Town Council of the Town of Westlake without the incorporation in this Ordinance of any
such legally invalid or unconstitutional, phrase, sentence, paragraph or section.
SECTION 5: That this Ordinance shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 27TH DAY OF AUGUST 2018.
ATTEST: _____________________________
Laura L. Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Ordinance 860
Page 3 of 6
ATTACHMENT A
RIGHT_OF_WAY LICENSE AGREEMENT
This Right-of-way License Agreement (“Agreement”) is entered into as of
______________, ____ 2018, between the TOWN OF WESTLAKE, TEXAS, a municipal
corporation of Tarrant and Denton Counties, Texas (“Westlake”) and, Vaquero Home Owners
Association, in The Town of Westlake, Tarrant County, Texas (“Licensee”).
For and in consideration of a non-refundable fee of $10.00 and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, and in consideration
of the covenants contained herein, Westlake and the Licensee agree as follows:
Subject to the terms of this Agreement, Westlake hereby grants to the Licensee a perpetual,
fully-paid license (“License”) over, under and across the property identified in attached Exhibit A
which is attached hereto and incorporated herein, (“The License”) for the uses and purposes set
forth herein, together with the right of ingress and egress along and upon the License Tract. This
grant is made subject to all matters of record affecting the License Tract.
The License shall only be used for the purpose of constructing, installing, reconstructing,
replacing, using, operating, maintaining and removing a wayfinding signage (collectively, “The
Improvements”) as reflected in Exhibit A, attached hereto and incorporated herein. The
Improvements shall be constructed and installed substantially in accordance with the construction
plans and shall not create a visibility impairment for traffic.
Either party may terminate this Agreement, it its sole discretion, by giving the other party
180 calendar days written notice of such termination. In addition, this License may be terminated
by Westlake upon thirty (30) calendar days prior written notice to Licensee should actual
construction of the Improvements not be completed before December 31, 2018, subject to
reasonable extension for delays not the fault of Licensee. License may also be terminated as set
forth elsewhere in this Agreement. No portion of the fee shall be refunded upon termination.
Upon termination of this License, the Licensee shall completely remove the Improvements
and restore the License Tract to its prior condition.
Licensee agrees to file a complete application for a Building Permit, and pay all applicable
fees, for construction of the Improvements within 30 calendar days of the date that the License
Agreement is signed by both parties. The issuance of a Building Permit shall be subject to all of
the provisions of this License Agreement and shall no longer be deemed in force or effect upon
termination of the License Agreement by either party in the event the Improvements have not been
constructed as of the date of such termination.
The License is not assignable by the Licensee without the prior written consent of
Westlake.
Ordinance 860
Page 4 of 6
Licensee indemnifies Westlake from any and all liability resulting from any claims to the
extent arising out of resulting from the placement or construction of any improvements by
Licensee, its contractors or its agents, upon the License Tract. Licensee shall carry General
Liability insurance that names the Town of Westlake as an additional named insured in a form
acceptable to the Town. The insurance shall be in an amount set by the Town, but in no event
shall the required amount be less than $1 million or more than $2 million. The insurance shall at
a minimum always be in the amounts and the types as set out in the Right-of-Way Management
ordinance of the Town of Westlake, as currently exists or as may be amended from time-to-time.
Westlake reserves and retains the paramount right to use the License Tract and grant other
rights and Licenses across, over or under the License Tract to such other persons as Westlake
deems proper. Westlake may grant such other Licenses, rights, or uses within the License Tract
in Westlake’s sole discretion.
9. The rights granted to Licensee are subject and subordinate to the prior and
continuing right and obligation of Westlake to use the License Tract and surrounding property
without liability to Licensee or to any other party for compensation or damages.
10. Licensee’s rights are also subject to all outstanding superior rights (including those
in favor of licensees, lessees of the License Tract, and other holders of interests in the Licensed
Tract) and the right of Westlake to renew and extend the same, and are granted without covenant
of title or quiet enjoyment.
11. Westlake shall have the right to remove all improvements installed pursuant to this
Agreement or to carry out any other maintenance or restoration obligation of Licensee hereunder,
provided that Licensee has been given notice and a reasonable period of time of at least 30 calendar
days to take such actions and has failed to do so. Any relocation, removal, or repair of such
improvements or the License Tract performed by Westlake or any third party contractors of
Westlake shall be reimbursed by the Licensee. The notice period may be waived and repairs or
removal may be instituted immediately, if, in the judgment of Town officials, such action is
necessary for the safety, health or welfare of the Town, its residents, visitors or others.
12. Licensee shall repair any damage to improvements such as landscaping, paving,
curbs, retaining walls, sidewalks, and signage on the License Tract or surrounding property and
restore the surface of the License Tract and surrounding property from damage resulting from
Licensee’s use of the License Tract to Westlake's satisfaction.
13. Licensee shall not use the License Tract, or permit use of the License Tract, by any
other person, in a manner that violates applicable laws or regulations or constitutes a hazard to the
health, safety and/or welfare of the public. Except for the normal use of fuels, lubricants, chemicals
required to install and maintain the improvements installed hereunder and their normal byproducts
of use, Licensee shall not, and shall not permit any of its employees, agents, contractors,
subcontractors, suppliers or invitees to generate, manufacture or dispose of on or about the License
Tract or surrounding property any hazardous substance. If Westlake in good faith believes that a
hazardous substance may have been generated, manufactured or disposed of on or about the
License Tract by Licensee or any of its employees, agents, contractors, subcontractors, suppliers
Ordinance 860
Page 5 of 6
or invitees, Westlake may have environmental studies of the License Tract or surrounding property
conducted as it deems appropriate.
14. Except to the extent arising from the gross negligence or willful act or omission of
Westlake, Westlake shall not be responsible for any claims, suits, losses, liability, costs and
expenses from any User’s use of the License Tract. A “User” is defined Licensee and contractor
or agent of Licensee providing materials or service in connection with the design and construction
of the improvements constructed hereunder.
15. All notices required or permitted hereby shall be in writing and become effective
after being deposited in the U.S. mail, certified or registered with appropriate postage prepaid or,
if delivered by some other manner, when actually received. Notices to the parties shall be
addressed as follows:
To Licensee:
Vaquero Home Owners Association
2100 Cedar Elm Terrace
Westlake, Texas 76262
To Westlake: The Town of Westlake
1500 Solana Boulevard, Building 7, Suite 7200
Westlake, TX 76262
Attention: Town Manager
With a copy to: Boyle & Lowry, L.L.P.
(which shall not constitute notice) 4201 Wingren Drive, Suite 108
Irving, TX 75062
Attention: L. Stanton Lowry
From time to time a party may designate a new address for the purpose of receiving notices
hereunder by giving notice of its new address to the other party in the manner provided above.
12. This grant of the License shall terminate and revert to Westlake or its successors in
interest upon the termination of the License, or when the License Tract ceases to be used
exclusively for the purposes permitted herein for a period of more than one (1) year, it being agreed
that the construction and installation of the Improvements shall constitute “use” within the terms
of this License. For the purposes hereof, “abandonment” shall not include any temporary periods
when service is discontinued for regular maintenance purposes or during any relocation
construction work permitted under this License.
Ordinance 860
Page 6 of 6
EXECUTED to be effective as of the date first written above.
TOWN OF WESTLAKE, TEXAS
By: ___________________________________
Name: Thomas E. Brymer
Title: Town Manager
THE STATE OF TEXAS §
§
COUNTY OF TARRANT §
This instrument was acknowledged before me on ______________ _____, 2018, by
THOMAS E. BRYMER, Town Manager of the Town of Westlake, on behalf of the Town of
Westlake, Texas.
__________________________________________
Kelly Edwards, Notary Public, State of Texas
ACCEPTED ON THE TERMS AND
CONDITIONS CONTAINED HEREIN:
By: ___________________________________
Name: Joe Messner
Title: President
THE STATE OF TEXAS §
§
COUNTY OF TARRANT §
This instrument was acknowledged before me on ________________, 2018, by
_____________, the President of Vaquero Home Owners Association, at 2100 Cedar Elm Terrace,
Westlake, Texas 76262.
__________________________________________
Notary Public, State of Texas
26 in 23 in2 in
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, August 27, 2018
TOPIC: Consider approval of a Resolution authorizing the Town Manager to enter
into an agreement with Precision Landscape Management to provide
landscaping service for the plant replacement for Davis Rd/FM 1938 from
HWY 114 to Randol Mill Road and authorize the Town Manager to make
funding changes via change order not to exceed $25,000 on this project.
STAFF CONTACT: Troy J. Meyer, Facilities Director
Jarrod Greenwood Public Works Director/Assistant to the Town Manager
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Mission: Westlake is a
unique community blending
preservation of our natural
environment and
viewscapes, while serving
our residents and businesess
with superior municipal and
academic services that are
accessible, efficient, cost-
effective, & transparent.
People, Facilities, &
Technology
Exemplary Service & Governance
- We set the standard by delivering
unparalleled municipal and
educational services at the lowest
cost.
Improve Technology,
Facilities &
Equipment
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 31, 2018 Completion Date: October 1, 2019
Funding Amount $214,479.26 Status - Funded Source - General Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL
HISTORY)
In January of 2018 the Town council approved a landscape maintenance contract for FM
1938/Davis extending south of Dove Road to the Town Limits at the Randol Mill intersection (see
attached map). The Town will invoice both Vaquero HOA and Quail Hollow HOA based on their
areas of responsibility in accordance with: 1) Vaquero Developer Agreements approved by
Ordinances 360 and 444; and 2) Quail Hollow Developer and Economic Development Agreements
approved by Resolution 16-35.
The contractor will include landscaping maintenance services of the center medians and ROW
along the east side of Davis. Items not included in the base agreement are irrigation repairs and
seasonal color. Estimates for additional work or repairs will be submitted to the Town for approval.
Dollar amounts exceeding $2,000.00 will need the approval of all parties.
The total annual cost of the contract is $64,200.98
• Quail Hollow- $28,274.04/ year - $2,356.17/month
• Vaquero HOA- $27,948.48/ year - $2,329.04/month
• Town of Westlake- $7,978.46/year - $664.88/month
The next step was to get all the plants and trees replaced that were damaged due to the installment
of the signal lights and weather conditions. This project will replace all plants along FM
1938/Davis from HWY 114 to Randol Mill which will include a one-year warranty period. Staff
will then turn the maintenance over to Vaquero HOA, Quail Hollow HOA and Fidelity which will
any necessary replacement of plants after September 2019.
The competitive bid process was followed as outlined in the Texas Local Government Code. All
specifications for the work were available to the public and bid procedures properly advertised. A
pre-bid conference was held on August 13, 2018 with an extended sealed bid opening on August
20, 2018. Staff received one bid to provide landscaping service for the plant replacement for Davis
Rd/FM 1938 from HWY 114 to Randol Mill Road.
• Precision Landscape Management $214,479.26
Staff is recommending selecting Precision Landscape Management for this project with a total
budget of $214,479.26
Funding for this project is in the FY 2017-18 approved budget.
RECOMMENDATION
Staff recommends approval of a Resolution authorizing the Town Manager to enter into an
agreement with Precision Landscape Management to provide landscaping service for the plant
replacement for Davis Rd/FM 1938 From HWY 114 to Randol Mill Road and authorize the Town
Manager to make funding changes via change order not to exceed $25,000 on this project.
ATTACHMENTS
Resolution
Exhibit A, Agreement
Resolution 18-27
Page 1 of 2
TOWN OF WESTLAKE
RESOLUTION NO. 18-27
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT
WITH PRECISION LANDSCAPE MANAGEMENT TO PROVIDE LANDSCAPING
SERVICE FOR THE PLANT REPLACEMENT FOR DAVIS RD/FM 1938 FROM HWY
114 TO RANDOL MILL ROAD AND AUTHORIZE THE TOWN MANAGER TO
MAKE FUNDING CHANGES VIA CHANGE ORDER NOT TO EXCEED $25,000 ON
THIS PROJECT.
WHEREAS, the Town Council finds the landscape maintenance services will benefit
commuters and citizens and is in the best interest of residential and corporate citizens; and
WHEREAS, Westlake desires to provide residents and commuters safe and aesthetically
pleasing streets to travel; and
WHEREAS, Westlake desires to preserve the attractive landscaping installed as a Town
Capital Project; and
WHEREAS, the Town Council finds that the proposed contract with Precision Landscape
Management to provide Landscaping service for the plant replacement for Davis Rd/FM 1938
From HWY 114 to Randol Mill Road is in the best interest of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Town Council of the Town of Westlake, Texas, hereby approves
the contract with Precision Landscape Management to provide Landscaping service for the plant
replacement for Davis Rd/FM 1938 From HWY 114 to Randol Mill Road and authorizes the Town
Manager to make funding changes via change order not to exceed $25,000 on this project , attached
hereto as Exhibit A; and further authorizes the Town Manager to execute said contract on behalf
of the Town of Westlake, Texas.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 18-27
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 27th DAY OF AUGUST 2018.
ATTEST: _____________________________
Laura L. Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Res 18-27
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Res 18-27
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Res 18-27
Res 18-27
Res 18-27
Res 18-27
Res 18-27
Res 18-27
Res 18-27
Res 18-27
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Res 18-27
Controlling
Name of Interested Party4 Nature of interest
City, State, Country (place of business)
Intermediary
(check applicable)
CERTIFICATE OF INTERESTED PARTIES 1295FORM
1 of 1
1
OFFICE USE ONLY
2 08/17/2018
Complete Nos. 1 - 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Precision Landscape Mangement
Dallas, TX United States
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
3
Town of Westlake
Plant Replacement on FM 1938/Davis Blvd from Randol Mill to Hwy 114
2018-06
2018-393653
08/20/2018
Date Filed:
Date Acknowledged:
Certificate Number:
CERTIFICATION OF FILING
6
Signature of authorized agent of contracting business entity
My name is _______________________________________________________________,
UNSWORN DECLARATION
Check only if there is NO Interested Party.5
X
My address is _______________________________________________, _______________________,
and my date of birth is _______________________.
Executed in ________________________________________County,
I declare under penalty of perjury that the foregoing is true and correct.
(street)(state) (zip code) (country)
(year)(month)
_______, ______________, _________.
State of ________________, on the _____day of ___________, 20_____.
(city)
(Declarant)
Version V1.0.6711www.ethics.state.tx.usForms provided by Texas Ethics Commission
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, August 27, 2018
TOPIC: Consider approval of a Resolution to renew the contract with the City of
Keller for police services.
STAFF CONTACT: Amanda DeGan, Assistant Town Manager
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Mission: Westlake is a
unique community
blending preservation
of our natural
environment and
viewscapes, while
serving our residents
and businesess with
superior municipal and
academic services that
are accessible,
efficient, cost-effective,
& transparent.
Citizen, Student
& Stakeholder
Exemplary Service &
Governance - We set the
standard by delivering
unparalleled municipal and
educational services at the
lowest cost.
Preserve
Desirability &
Quality of Life
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: October 1, 2018 Completion Date: September 30, 2023
Funding Amount: N/A Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Since June of 2002, the Town has been in partnership with the City of Keller for police related
services. The arrangement has been beneficial to both municipalities and has provided a cost
effective method to deliver high-quality municipal services, while supporting our commitment to
Page 2 of 2
creative service delivery options and financial stewardship. Services offered through this contract
include 24 hour police patrol, traffic enforcement, criminal investigation, accident
investigation/reconstruction, crime prevention programs, public safety dispatch/communications,
SWAT Team, jail services, and animal control. In addition, we utilize the department for situations
related to Westlake Academy, such as traffic control/direction, safety discussions on campus,
security evaluations for the facilities, etc.
The Keller Police Department is accredited with the Commission on Accreditation for Law
Enforcement Agencies, which results in the department adhering to over 400 recognized standards
and measures as they related to quality, and professional law enforcement services. Since the
renewal of our last contract, they have also attained recognition from the Texas Police Chiefs
Association Best Practices Law Enforcement Program. This program is specifically designed for
Texas law enforcement.
In 2008, staff recommended a transition to a five-year renewal option for the contract with either
party retaining the right to terminate with two years notice. This term allows both municipalities
adequate time to make alternative service arrangements in the case of termination. The associated
costs for the police contract are adjusted on an annual basis and presented to the Council during
our annual budget discussions.
RECOMMENDATION
Recommend approving the proposed Ordinance relative to police services.
ATTACHMENTS
Ordinance
Inter-local Agreement
Resolution 18-28
Page 1 of 2
TOWN OF WESTLAKE
RESOLUTION NO. 18-28
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, AUTHORIZING AN INTERLOCAL AGREEMENT WITH THE CITY OF
KELLER FOR POLICE SERVICES.
WHEREAS, the Council desires to provide its residents and businesses with full-time
police protection and services: and,
WHEREAS, the parties hereto desire to enter into said agreement to continue to provide
police protection and law enforcement services at the highest level possible for both
communities; and,
WHEREAS, an Interlocal Agreement for police services being provided by the
City of Keller, Texas for the Town of Westlake, Texas was approved by Resolution 02-20; and;
and,
WHEREAS, in accordance with the term and conditions of said agreement, it
contemplated an annual review of the budget (expenditures) related to police services being
performed by the City of Keller and that amendments related thereto, including the extension of
the agreement for a five (5) year term with provisions as stated in this resolution, may be made in
accordance with the provisions therefore as outlined in the agreement; and
WHEREAS, this agreement shall be in conformance with Chapter 791 of the Texas
Government Code, more commonly known as the “Interlocal Cooperation Act”.; and,
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town of Westlake Town Council does hereby approves the
Interlocal Agreement with the City of Keller for Police Services, attached as Exhibit “A”.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 18-28
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 27TH DAY OF AUGUST 2018.
ATTEST: _____________________________
Laura L. Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
INTERLOCAL AGREEMENT
FOR POLICE SERVICES
THE STATE OF TEXAS )(
COUNTIES OF TARRANT
And DENTON )(
THIS AGREEMENT, is made and entered into by the CITY OF KELLER, TEXAS, a Home Rule
municipal corporation, hereinafter referred to as “KELLER”, and the TOWN OF WESTLAKE, TEXAS, a
Type A General Law municipal corporation, hereinafter referred to as “WESTLAKE”, each acting by and
through its duly appointed city managers:
W I T N E S E T H:
WHEREAS, WESTLAKE is desirous of providing its residents and businesses with full-time police
protection and services, and
WHEREAS, KELLER is desirous of furnishing full-time police protection and law enforcement services
to WESTLAKE and has been doing so continuously under previous Interlocal Agreements since 2002, and
WHEREAS, the parties hereto desire to enter into said agreement to continue to provide police
protection and law enforcement services at the highest level possible for both communities in accordance
with the terms and conditions set forth herein, and
WHEREAS, all payments to be made hereunder shall be made from current revenues available to the
paying party; and
WHEREAS, KELLER and WESTLAKE have concluded that this Agreement fairly compensates the
performing party for the services being provided hereunder; and
WHEREAS, KELLER and WESTLAKE believe that this Agreement is in the best interests of KELLER
and WESTLAKE; and
WHEREAS, this Agreement has been approved by the governing bodies of KELLER and WESTLAKE;
and
WHEREAS, this agreement shall be in conformance with Chapter 791 of the Texas Government Code,
more commonly known as the “Interlocal Cooperation Act”.
NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES AND
CONSIDERATION PROVIDED FOR HEREIN, THE RECEIPT AND SUFFICIENCY OF WHICH
ARE HEREBY CONFIRMED, THE PARTIES HERETO AGREE TO THE FOLLOWING:
Section 1. All matters stated above in the preamble are found to be true and correct and are
incorporated herein by reference as if copied in their entirety.
Page 2 of 6
Section 2. Term. This agreement shall be for a term of five (5) years commencing on October 1,
2018 and ending September 30, 2023. If either party wishes to terminate this agreement
they may do so under the requirements in Section 7 below. However, in accordance with
the Texas Interlocal Cooperation Act, not later than September 30 of each year, this
Agreement, or amendments thereto, including any and all revisions/calculations relating to
Exhibit “A” that may be applicable to a new payment schedule, shall be subject to approval
by the governing bodies of KELLER and WESTLAKE in order that it shall remain in force
and funds budgeted therefore.
Section 3. Scope of Services, KELLER. KELLER hereby agrees to provide WESTLAKE the
following equipment, services, personnel, and facilities (Section 3 a.-l.) hereinafter
collectively referred to as “police services”:
a. An adequate number of police patrol units and motorcycle units to provide routine
neighborhood patrol, patrol of business establishments and traffic control on all roadways
within WESTLAKE and enforce the laws of the State of Texas and WESTLAKE, in such
a manner as to provide adequate police services considering factors such as but not limited
to housing densities, commercial development, roadway conditions, traffic flow, etc. To
calculate a price for this agreement the cost of eight (8) full-time equivalents (FTE) will be
used during the term of this agreement. Both parties agree that this is not a static staffing
number. By sharing patrol districts between the two municipalities as shown in Exhibit B
there will be times when WESTLAKE will receive more resources than what can be
delivered by eight (8) employees to handle peak events like traffic collisions, criminal
investigations, and major disturbances. WESTLAKE will not be subject to “black-out
time” where no officers are unable to respond to life threatening or high priority incidents
because of lack of resources in Westlake/North Keller. KELLER agrees to utilize all
available resources including the use of Mutual Aid with surrounding cities.
b. KELLER agrees to continue their Community Driven policing model that incorporates data
driven and problem oriented policing strategies in partnership with the Town of Westlake,
to include, contemporary crime and traffic crash reduction strategies, such as Bicycle
Patrol, Foot Patrol, and Directed Enforcement functions.
c. KELLER agrees to notify WESTLAKE when any of the two dedicated motor officers
assigned to WESTLAKE for traffic enforcement will be absent from the forty (40) hour
per-week assignment in an excess of one week for training, vacation, illness, or injury.
KELLER will also notify WESTLAKE should there be a change of assignment of
personnel to the two dedicated motor officers in WESTLAKE. Should questions arise
about the attendance, performance, and conduct of the motor officers assigned to
WESTLAKE or any other police personnel employed by KELLER, the Town Manager (or
his designee) of WESTLAKE shall contact the KELLER Chief of Police about the
concerns. The KELLER Chief of Police shall respond to the concerns and take the
appropriate action if warranted.
d. KELLER agrees to remain accredited with the Commission on Accreditation for Law
Enforcement Agencies during this agreement. This offers WESTLAKE a level of service
excellence, performance measurement, and accountability that only a select number of
other law enforcement agencies in the nation can offer.
e. KELLER agrees to provide WESTLAKE with the full services of a Criminal Investigations
Division, Special Weapons and Tactics (SWAT) Team, and a Community Service Officer
Page 3 of 6
to conduct crime prevention programs in the community and at The Westlake Academy
upon a timely request.
f. KELLER agrees to provide WESTLAKE with 24-hour police dispatch services, including
911 dispatching for police, fire and emergency medical service (EMS) at the NETCOM
communications center at the KELLER police facility.
g. KELLER agrees to provide WESTLAKE Animal control and enforcement services, and
animal impound space from the Regional Animal Services Center located at the KELLER
police facility.
h. KELLER agrees to provide WESTLAKE Jail capacity and services for housing
WESTLAKE prisoners including providing booking services at the Regional Holding
facility located at the KELLER police facility.
i. All human resource services necessary for the recruitment, screening, employment, and
training of all personnel required to provide services to WESTLAKE under this agreement,
including providing all employee polices and procedures and the administration thereof.
j. All general and personal liability coverage necessary for the adequate protection of
KELLER personnel providing said police services to WESTLAKE at the same level of
protection afforded officers and employees while performing the same or similar duties in
KELLER, provided however, that neither party shall be responsible for the other parties’
employee retirement and/or pension benefits.
k. All crime reporting and maintain all required law enforcement activity reports/statistics
pertinent to WESTLAKE for the purpose of providing WESTLAKE performance
measures relating to services provided by KELLER in accordance with this agreement.
l. To provide access to WESTLAKE’s warrant information retained by KELLER Dispatch
to the WESTLAKE Town Marshall and all other law enforcement agencies.
m. KELLER agrees to hold a minimum of quarterly meetings with personnel from
WESTLAKE assigned by their Town Manager (or his designee) to share information and
WESTLAKE will also be invited to participate in the jail and dispatch meetings with the
partner cities involved in NETCOM, the Regional Holding facility, and the Regional
Animal Adoption Center.
n. KELLER agrees to make available a command staff officer at all Town of Westlake Town
Council and staff meetings, and at the Town of Westlake’s request, be in attendance at
Town functions not specified within this agreement.
o. KELLER agrees to provide the necessary support to WESTLAKE for TCIC access in the
Town Marshall vehicle and the WESTLAKE Municipal Court Office.
Section 4. WESTLAKE Obligations. WESTLAKE agrees to perform the following:
a. Pay to KELLER the sums provided in Section 5.
Page 4 of 6
b. The Town of Westlake recognizes that this Service Agreement is a Social Contract between
the Town of Westlake and Keller Police Department that is built on the building and
enhancement of partnerships designed to promote Town engagement in working to
improve the quality of life for all persons who live, visit, and conduct business in the Town
of Westlake.
c. In the event a conflict between the applicable Ordinances of KELLER and WESTLAKE
creates a difficulty in enforcement, KELLER shall notify WESTLAKE of such conflict. If
WESTLAKE fails or refuses to amend its Ordinance(s) to be consistent with KELLER
within sixty (60) days of receipt of such notice, KELLER may refrain from enforcing the
conflicting Ordinance.
d. Provide a facility to hold WESTLAKE Municipal Court, as well as provide the services of
a Municipal Judge and prosecuting attorney. WESTLAKE shall determine both the time
and place for conducting such sessions; however, its Municipal Court sessions will not
conflict with the time and place of KELLER’S Municipal Court sessions.
d. Arrange for WESTLAKE Municipal Judge to conduct arraignments at the KELLER Police
Department whenever necessary or notified to do so by KELLER.
e. If they chose to utilize a Town Marshall, WESTLAKE will provide the Marshall
employed and supervised by WESTLAKE, for the purpose of serving
WESTLAKE municipal warrants. WESTLAKE shall be responsible for the Law
Enforcement Commission for said Marshall and shall provide the required re-
certification training. The Town Marshall shall have access to WESTLAKE
municipal warrants retained at the KELLER dispatch.
Section 5. Payments for Services Performed. All payments referred to herein shall be paid by
WESTLAKE to KELLER in four (4) equal installments on the 1st day of each calendar quarter beginning
October 1, 2018 in advance of the services performed by KELLER for WESTLAKE for each calendar
quarter of KELLER’S fiscal year.
The annual payment amount shall be KELLER’s budgeted amount for the police services being provided
as reflected in Exhibit “A”. KELLER shall provide to WESTLAKE on an annual basis the cost of police
services, based on KELLER’s Fiscal Year Police Department Operating Budget adjusted annually to
include KELLER’s annual Police Department budget increases in personnel costs and benefits, operating
costs, capital costs, and General and Administrative Charges as anticipated to be approved by the KELLER
City Council during the annual budgeting process for the upcoming Fiscal Year beginning October 1, as
well as any direct expenditure increase(s) necessary to serve only WESTLAKE as the result of a significant
addition of a commercial/retail establishment or housing sub-division requiring dedicated permanent police
resources requested by the Town Council. In the event the WESTLAKE Town Council fails or refuses to
approve the annual payment amount by October 1, of any year during the term of this Agreement, such
failure or refusal shall be deemed a cancellation of the Agreement pursuant to Section 7.B. herein.
Section 6. Revenues Retained. All revenues, fines, forfeitures, etc. that may be generated by
performing law enforcement duties within the respective municipal boundaries of KELLER and
WESTLAKE shall be retained by respective city.
Page 5 of 6
Section 7. Cancellation.
A. Either party shall have the right to terminate this agreement by giving written notice to the
other party at least two (2) years prior to the subsequent October 1. All payments by WESTLAKE to
KELLER shall continue until the cancellation date is reached unless a mutual agreement to the contrary is
reached.
B. In addition, if WESTLAKE fails or refuses to approve the annual payment amount as
provided for in Section 5 hereinabove, this Agreement shall continue to be in effect for a
period of two (2) years with the calculated amount due under Section 5.
Section 8. Notices. All written notices shall be sent to the following parties by certified mail –
return receipt requested:
KELLER WESTLAKE
Mark Hafner, City Manager Tom Brymer, Town Manager
City of Keller Town of Westlake
P.O. Box 770 1500 Solana Blvd., Bldg. 7, Suite 7200
Keller, TX 76244 Westlake, TX 76262
Section 9. Dispute Resolution. In order to ensure an effective relationship between the parties and
to provide the best possible police services, it is mutually agreed that all questions arising under this
Agreement shall be handled and resolved between the City Manager’s of KELLER and WESTLAKE,
except that citizens and/or residents of WESTLAKE shall be provided the same access to KELLER’S City
Manager, Police Chief, officers and employees as KELLER residents enjoy as it pertains to said
aforementioned police services. Any issues not resolved hereunder may be referred to the respective
governing bodies for resolution who hereby agree to the appointment of a court-certified (certified in
Tarrant County) mediator to assist in resolving said dispute as a prerequisite to the filing of any lawsuit
over such issues.
Section 10. Jurisdiction. By this agreement, WESTLAKE grants full and complete authorization
and jurisdiction to KELLER for all police services provided by KELLER and contained in this agreement.
Said jurisdiction shall apply to the town limits of WESTLAKE as shown on Exhibit “B” attached hereto.
Section 11. Venue. Venue for any legal dispute arising pursuant to this agreement shall lie in Tarrant
County, Texas. No litigation shall be commenced prior to affording the other party the opportunity to
participate in mediation in accordance with Section 9.
Section 12. At all times during the term of this agreement, all police officers and employees shall be
under the supervision and control of the Chief of Police of KELLER or his duly authorized representative,
and no other person.
Section 13. Both parties mutually agree that KELLER is an independent contractor, and shall have
exclusive control of performance hereunder, and that employees of KELLER in no way are to be considered
employees of WESTLAKE.
Section 14. Indemnification. WESTLAKE agrees to hold harmless, save and indemnify KELLER
for any and all claims for damages, personal injury and/or death that may be asserted against KELLER
Page 6 of 6
arising from its performance hereunder within WESTLAKE within limits of the Texas Tort Claims Act
save and except intentional acts or acts of gross negligence by KELLER. The foregoing notwithstanding,
the parties hereto reserve the right to all available legal defenses and all protections and limitations of
liability provided by the Texas Tort Claims Act and the Texas Constitution relative to these parties.
The provisions of this indemnification are solely for the benefit of the parties hereto and not intended to
create or grant any rights, contractual or otherwise, to any other person or entity.
Section 15. This agreement may only be modified, changed or altered at any time, upon mutual
agreement of parties, provided that any such modification, change and/or alteration be reduced to writing,
and approved by the governing bodies of KELLER and WESTLAKE.
IN WITNESS WHEREOF, we have hereunto set our hands this the _____ day of __________, 2018, in
duplicate originals.
CITY OF KELLER, TEXAS TOWN OF WESTLAKE, TEXAS
_______________________ _________________________
By: P.H .McGrail By: Laura Wheat
Mayor Mayor
________________________ _________________________
By: Mark Hafner By: Thomas. E. Brymer
City Manager Town Manager
ATTEST: ATTEST:
_______________________ _________________________
By: Kelly Ballard By: Kelly Edwards
City Secretary Town Secretary
APPROVED AS TO FORM:
__________________________
By: L. Stanton Lowry
City Attorney
EXHIBIT A
FISCAL YEAR 2018/19
POLICE DEPARTMENT OPERATING
And GENERAL AND ADMINISTRATIVE BUDGETS
FOR POLICE SERVICES TO THE TOWN OF WESTLAKE.
ESTIMATE AS OF 08/27/18
OPERATING BUDGET $9,895,416
Includes ninety and one half (90.5) full-time employee
equivalents (FTEs); police patrol; traffic
control, dispatch services, records, and
equipment; criminal investigation services;
animal control services; departmental train-
ing; and capital equipment; less credit for regional
communications, jail, and animal control
÷ 90.5 FTEs
Cost per Full-time Employee $ 109,342
Annual Service Level Calculation: 8 FTEs (1) x $ 109,342 $ 874,736
GENERAL AND ADMINISTRATIVE CHARGES (2) $ 82,743
Includes services of Administration , Finance
Administration, Human Resources, and Non-
Operating Expense.
___________
ESTIMATES TOTAL ANNUAL COST $ 957,479
(1) 5 Police Patrol Officers
2 Police Motorcycle Officers
1 Records Clerk 8 FTEs
(2) PERCENT (%) OF RESPECTIVE ANNUAL
OPERATING BUDGET USED:
Information Services 1.5%
Finance Admin 1.25%
Human Resources 2.5%
Non-operating 1.0%
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, August 27, 2018
TOPIC: Consider approval of a Resolution authorizing the Town Manager to enter into an
agreement with Business Interiors to provide and install the office and living
quarters furniture for the Westlake Fire-EMS Station No. 1 project and authorize
the Town Manager to make funding changes via change order not to exceed
$25,000 on this project.
STAFF CONTACT: Troy J. Meyer, Facilities Director
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Mission: Westlake is a
unique community blending
preservation of our natural
environment and
viewscapes, while serving
our residents and businesess
with superior municipal and
academic services that are
accessible, efficient, cost-
effective, & transparent.
People, Facilities, &
Technology
Exemplary Service & Governance
- We set the standard by delivering
unparalleled municipal and
educational services at the lowest
cost.
Improve Technology,
Facilities &
Equipment
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 27, 2018 Completion Date: January 31, 2019
Funding Amount $108,974.63 Status - Funded Source - Bond Issuance
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL
HISTORY)
The all-in cost where $11,900,000 for the construction of the new Westlake Fire-EMS Station No.
Page 2 of 2
1 was approved on April 2017 by the Town Council. The budget includes $350,000 for furniture,
fixtures and equipment for the project.
The competitive bid process was followed as outlined in the Texas Local Government Code. All
specifications for the work were available to the public and bid procedures properly advertised. A
pre-bid conference was held on June 23, 2018 with an extended sealed bid opening on August 10,
2018. Staff received two bids to provide the furniture proposal for the Fire-EMS Station No. 1.
• Business Interiors $108,974.63
• GL Seaman & Company $112,452.01
Staff is recommending selecting, Business Interiors as the low bidder for the project and reject the
bid from GL Seaman for $112,452.01. The total budget for the FF&E is $350,000.
The estimated install date is January 2019.
RECOMMENDATION
Approve a Resolution authorizing the Town Manager to enter into an agreement with Business
Interiors to provide and install the office and living quarters furniture for the Westlake Fire-EMS
Station No. 1 project and authorize the Town Manager to make funding changes via change
order not to exceed $25,000 on this project.
ATTACHMENTS
Resolution
Exhibit ‘A” Agreement
Resolution 18-29
Page 1 of 2
TOWN OF WESTLAKE
RESOLUTION NO. 18-29
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS,
AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT WITH
BUSINESS INTERIORS TO PROVIDE AND INSTALL THE OFFICE AND LIVING
QUARTER FURNITURE FOR THE WESTLAKE FIRE-EMS STATION NO. 1 PROJECT
AND AUTHORIZE THE TOWN MANAGER TO MAKE FUNDING CHANGES VIA
CHANGE ORDER NOT TO EXCEED $25,000 ON THIS PROJECT.
WHEREAS, the Town of Westlake will be constructing a new 18,000 square foot Fire -
EMS House 1; and,
WHEREAS, the Council desires to provide stakeholders with an iconic looking fire station
that serves the emergency service needs of the community and meets the community building
standards; and,
WHEREAS, the option to select one contractor based on the total aggregate bid or
awarding items or sections separately to one or more contractors based on unit pricing; and,
WHEREAS, the staff recommends Business Interiors provide the install the office and
living quarters furniture for the Westlake Fire-EMS Station No. 1 project and reject all other bids
for the project: and,
WHEREAS, the Town Council finds the passage of this Resolution is in the best interest
of the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Westlake Town Council does hereby authorize the Town Manager
to enter into an agreement with Business Interiors to provide and install the office and living
quarters furniture for the Westlake Fire-EMS Station No. 1 project attached as Exhibit “A”.
SECTION 3: That, the Westlake Town Council hereby authorizes the Town Manager
and/or his designee to approve change orders to this agreement up to $25,000, in the aggregate, on
behalf of the Town of Westlake.
Resolution 18-29
Page 2 of 2
SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 5: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 27th DAY OF AUGUST 2018.
ATTEST: _____________________________
Laura L. Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Res 18-29
Res 18-29
Res 18-29
Res 18-29
Res 18-29
Res 18-29
Res 18-29
Res 18-29
Res 18-29
Res 18-29
Res 18-29
Res 18-29
Res 18-29
Res 18-29
Res 18-29
Res 18-29
Res 18-29
Res 18-29
Controlling
Name of Interested Party4 Nature of interest
City, State, Country (place of business)
Intermediary
(check applicable)
CERTIFICATE OF INTERESTED PARTIES 1295FORM
1 of 1
1
OFFICE USE ONLY
2 08/20/2018
Complete Nos. 1 - 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Business Interiors
Irving, TX United States
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
3
Town of Westlake
Furniture and installation
2018-17
2018-394253
08/21/2018
Date Filed:
Date Acknowledged:
Certificate Number:
CERTIFICATION OF FILING
Peter, LaCasse Irving, TX United States X
6
Signature of authorized agent of contracting business entity
My name is _______________________________________________________________,
UNSWORN DECLARATION
Check only if there is NO Interested Party.5
My address is _______________________________________________, _______________________,
and my date of birth is _______________________.
Executed in ________________________________________County,
I declare under penalty of perjury that the foregoing is true and correct.
(street)(state) (zip code) (country)
(year)(month)
_______, ______________, _________.
State of ________________, on the _____day of ___________, 20_____.
(city)
(Declarant)
Version V1.0.6711www.ethics.state.tx.usForms provided by Texas Ethics Commission
Page 1 of 1
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, August 27, 2018
TOPIC: Discussion and Consideration of a Resolution Appointing a board member
to Texas Student Housing.
STAFF CONTACT: Kelly Edwards, Town Secretary and Tanya Morris, Administrative
Assistant to the Town Secretary
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Informed & Engaged
Citizens / Sense of
Community
Municipal &
Academic Operations
High Quality Planning, Design &
Development - We are a desirable
well planned, high-quality
community that is distinguished by
exemplary design standards.
Preserve Desirability
& Quality of Life
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: June 4, 2018 Completion Date: August 8, 2018
Funding Amount: 0.00 Status - Not Funded Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Executive Director for Texas Student Housing sent an application for Richard Mueller on June
27, 2018. Texas Student Housing approved Mr. Mueller as a new board member, and requests
that the Town Council appoint him to the board.
RECOMMENDATION
N/A
ATTACHMENTS
Resolution
APPLICATION FOR APPOI NTM ENT
Town of Westlake * 1500 Solana Boulevard, Building 7, Suite 729CI x
Westlake, Texas 76262
Tel: (817) 430-0941 * Fax: (817) 430-1812
www.westlake-tx,org -Email : townhatl@westlake-U.org
n Economic Development Corporation
tl Planning and Zoning Commission
n Tree City USA Advisory Committee
n Westlake Academy Foundation Board
n Historical Preseruation Society
E Texas Student Housing Authority
n Public Art Society of Westlake
Other:
Applicant's Name:
Address:
City, State, Zip:
How long have you
lived at this address?
Email Address:
Home Phone # z
Work Phone #:
Rlchard W Mueller
Fort Worth, TX
13 years
Fax #:
Cell #:
Occupation, Experience/Degrees held :Pilot - American Airlines (26 years) , Pilot /Air Univ./Acaderny
Laision Uficer - USAF (6 actid4 reserve), BOD - Slgrna Phi Epsihn, Bowling Green StaE Uniwrsity (5 !,ears), BOD - Westlake
AgadeTny HOC f/ )€arey Carnprr-c \aader,ehip T€am (1 IBE) , Beeh€hr ol AnE - htsperconal & PuUig Commnbafions (BGSU 86)
Why do you want to serue on this
committee?I believe this is an excellent opportunrty to positir/ely impact
cdbge students, a segmert of tha population that I'va served balore in my capa$ty d Slgma Phi Epstlon TBGSU): Aerefq
immense communfay & perEonal revrard lrqn malting a dilftrrerce in young peoplee liws and providing oppoftmities tor $rcc€ss.
Do you have any political conflicts of
interest?
Do you have any related experience?During my service in the USAF, I serwd as the Operations &
BuQet Officar lon my Squadron during Operalion D€s€rt Slorm. nOdfonally, I haro rirodred on wious Boads hat entailetl
dl$emtg $fi€re, when, end hour to eppro$iate funds, as well es, esftablishing the goromane and protocol Ielated b fscal policy.
What do you feel that you have to offer this
COmmittee? I bolbw I bdrg relaied expedence, learbrchipcapabililiee and
an open mind to an importafi position. Additionally,been on hiatus for a tew l1ears frum volunteerism, t have a zest to be
passionate abqrt a new ch and would look forward to serving on a board with others that I hold in high e$teem.
Signature of Applicant:
Date:-z I- -iSrr\-5 \9zr. ,.
Received by:
Date Appointed:
Date:
Date Removed:
Resolution 18-31
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TOWN OF WESTLAKE
RESOLUTION NO. 18-31
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS,
APPOINTING A MEMBER TO THE TEXAS STUDENT HOUSING AUTHORITY
BOARD OF DIRECTORS; THE TEXAS STUDENT HOUSING AUTHORITY; AND THE
TEXAS STUDENT HOUSING CORPORATION – DENTON PROJECT.
WHEREAS, Currently, a vacancy exist on the Texas Student Housing Authority; and
WHEREAS, the Town Council has received an application for consideration of
appointment; and
WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of
the citizens of Westlake.
BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town Council of the Town of Westlake does hereby appoint the
following individual to serve as a member of the Texas Student Housing Authority for the term
noted below:
Richard Mueller - term expiring June 2020.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 18-31
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SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 27th DAY OF AUGUST 2018.
ATTEST: _____________________________
Laura Wheat, Mayor
______________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
______________________________
L. Stanton Lowry, Town Attorney
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting - Action Item
Westlake Town Council Meeting
Monday, August 27, 2018
TOPIC: Consider an Ordinance to Update the Solana Public Improvement District
Service and Assessment Plan and Assessment Roll 2018.
STAFF CONTACT: Tom Brymer, Town Manager
Jarrod Greenwood, Public Works Director/Asst. to the Town Manager
Debbie Piper, Finance Director
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Fiscal Responsibility Fiscal
Stewardship
Exemplary Service &
Governance - We set the
standard by delivering
unparalleled municipal and
educational services at the
lowest cost.
Increase
Transparency,
Accessibility &
Communications
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 6, 2018 Completion Date: August 6, 2018
Funding Amount: N/A Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The Solana Public Improvement District (PID) for the Entrada development was created by
Resolution 14-07 by Town Council on February 24, 2014. In order to levy the assessment on
property within the PID required to service the PID bonds, Town Council adopted Ordinance No.
741 approving the Solana Pubic Improvement District Service and Assessment Plan and
Assessment Roll.
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Sections 372.013 and 372.014 of the Public Improvement District Assessment Act, Chapter 372,
Texas Local Government Code (the “PID Act”) require that Service and Assessment Plans (SAP)
and Assessment Rolls to be reviewed and updated annually which requires Council approval.
Council approved Ordinance752 that provided the first annual update to the SAP at the September
21, 2015 Regular Council meeting. The second update to this SAP was approved by the Council
via Ordinance 796 on September 19, 2016. The Council approved an SAP Update in January
2018, which, after due process and public hearing, levied the Part B Assessment related to the
Parking Garage.
This annual SAP Update will combine the Part A Assessment and the Part B Assessment in one
Annual SAP Update which is necessary prior to the issuance of the 2018 PID invoices to property
owners for PID assessments due January 2019. Upon approval from Council, the Assessment Roll
will be provided to the Tarrant County Appraisal District to be included in the 2018/2019 tax bills
which will be mailed out in October 2018.
At this time, all the site plan and building permits filed through June 30th comply with the SAP
Development Plan, and no mandatory prepayment is required.
RECOMMENDATION
Recommend approving the proposed Ordinance accepting the Service Assessment Plan as will
be presented.
ATTACHMENTS
As of the time of finalizing this agenda, the PID Administrator is still working with the TCAD
GIS department and Tarrant County Tax Office to ensure proper parcel tax IDs are record from
the parent parcels and have the appropriate assessments recorded on the proper tax bills. The
correct form of the Annual SAP Update is attached, and the only changes will be to the
Assessment Roll Tax Parcel IDs located at the end of the SAP Update to match the County
records. Updated material for this agenda item will be presented at the meeting or sent to
Council by separate cover.
Ordinance
Service and Assessment Plan
Ordinance 861
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TOWN OF WESTLAKE
ORDINANCE NO. 861
SOLANA PUBLIC IMPROVEMENT DISTRICT SUPPLEMENTAL SERVICE AND
ASSESSMENT PLAN AND ASSESSMENT ROLL.
A SUPPLEMENTAL ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE UPDATING THE SOLANA PUBLIC IMPROVEMENT DISTRICT OF
THE TOWN OF WESTLAKE SERVICE AND ASSESSMENT PLAN AND
ASSESSMENT ROLL.
WHEREAS, by Resolution 14-07 adopted on February 24, 2014, after notice and a
public hearing in the manner required by law, the Town Council of the Town of Westlake, Texas
approved a resolution authorizing the creation of the Solana Public Improvement District of the
Town of Westlake; and
WHEREAS, the Town Council, pursuant to Section 372.016(b) of the Public
Improvement District Assessment Act, Chapter 372, Texas Local Government Code (the “PID
Act”) PID Act, published notice of the Levy and Assessment Hearing on December 22, 2014, in
The Star-Telegram, a newspaper of general circulation in the Town; and
WHEREAS, on January 15, 2015, after notice and a public hearing conducted in the
manner required by law, the Town Council adopted Ordinance No. 741 approving the Solana
Public Improvement District Service and Assessment Plan and Assessment Roll and the levy of
assessments on property in the District; and
WHEREAS, on January 15, 2015, the Town Council convened the Levy and Assessment
Hearing and adopted Ordinance No. 743, authorizing the issuance of bonds secured by the
assessments levied pursuant to the Assessment Ordinance; and
WHEREAS, on January 28, 2018, after notice and a public hearing conducted in the
manner required by law, the Town Council adopted Ordinance No. 843 approving the Solana
Public Improvement District Service and Assessment Plan and Assessment Roll and the levy of
the Part – B Assessment pertaining to the Parking Garage on property in the District; and
WHEREAS, the Service and Assessment Plan and Assessment Roll is required to be
reviewed and updated annually as described in Sections 372.013 and 372.014 of the PID Act;
and
WHEREAS, the Town Council now desires to proceed with the adoption of this
Ordinance for the Annual Service Plan Update and the updated Assessment Roll attached
thereto, in conformity with the requirements of the PID Act; and
WHEREAS, the Town Council finds the passage of this Ordinance to be in the best
interest for the citizens of Westlake.
Ordinance 861
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NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That all matters stated in the preamble are found to be true and correct and
are incorporated herein as if copied in their entirety.
SECTION 2: That the Solana Annual Service Plan Update and updated Assessment
Roll attached hereto as Exhibit A are hereby accepted as provided.
SECTION 3: If any portion of this Ordinance shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Ordinance without the
invalid provision
SECTION 4: That this Ordinance shall be cumulative of all other Town Ordinances
and all other provisions of other Ordinances adopted by the Town which are inconsistent with
the terms or provisions of this Ordinance are hereby repealed.
SECTION 5: It is hereby declared to be the intention of the Town Council of the Town
of Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance are
severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be
declared legally invalid or unconstitutional by the valid judgment or decree of any court of
competent jurisdiction, such legal invalidity or unconstitutionality shall not affect any of the
remaining phrases, clauses, sentences, paragraphs or sections of this Ordinance since the same
would have been enacted by the Town Council of the Town of Westlake without the
incorporation in this Ordinance of any such legally invalid or unconstitutional, phrase, sentence,
paragraph or section.
SECTION 6: This ordinance shall take effect immediately from and after its passage as
the law in such case provides.
PASSED AND APPROVED ON THIS 27TH DAY OF AUGUST, 2018.
_____________________________
ATTEST: Laura Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
SOLANA
PUBLIC IMPROVEMENT DISTRICT
2018 ANNUAL SERVICE PLAN UPDATE
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 2
INTRODUCTION
The Town of Westlake Town Council (the “Town Council”) passed Resolution No. 14‐07 approving
and authorizing the creation of the Solana Public Improvement District (the "PID"), on February
24, 2014, to finance the costs of certain public improvements for the benefit of property in the
PID, all of which is located within the corporate limits of the Town of Westlake (the “Town”). On
April 22, 2013, the property within the PID was zoned by Ordinance No. 703 (the “Zoning
Ordinance”). The Zoning Ordinance designates the type of land uses that are permitted within
the project and includes development standards for each land use type.
The Town of Westlake, Texas Special Assessment Revenue Bonds, Series 2015 (Solana Public
Improvement District Project, Series 2015 Bonds) in the aggregate principal amount of
$26,175,000 were issued to finance, refinance, provide or otherwise assist in the acquisition,
construction and maintenance of the public improvements provided for the benefit of the
property in the PID. In addition, reimbursement obligations for the Reimbursement Agreement
– Part A in the aggregate principal amount of $3,400,000 are secured by special Assessments.
Pursuant to the Service and Assessment Plan (the “SAP”), the effective interest rate on the Series
2015 Bonds is 6.15 percent. The interest rate on the Reimbursement Agreement – Part A is 6.43
percent per annum, per the Reimbursement Agreement adopted with Ordinance No. 742.
On December 11, 2017, the Town Council adopted Resolution No. 17‐45 determining total costs
of certain authorized public improvements, approving a preliminary service plan update,
including proposed assessment rolls, and directing the publication and mailing of notice of a
public hearing to consider an ordinance levying assessments (the “Part B Assessments") on
certain benefited property within the District. The Town Secretary 1) filed the proposed Part B
Assessment Rolls and made the same available for public inspection, 2) mailed the notice of the
Assessment Hearing to the last known address of the owners of the property liable for the Part
B Assessments, and 3) published notice of the Assessment Hearing on January 12, 2018 in the
Fort Worth Star Telegram, a newspaper of general circulation in the Town. On January 29, 2018,
the Town Council, after conducting the Assessment Hearing, passed Ordinance No. 843 approving
an annual service plan update and Assessment Roll for Assessment Part B for the Reimbursement
Agreement (the “Reimbursement Agreement – Part B”) in the aggregate principal amount of
$2,425,000 secured by special Assessments. Each Assessment Part B shall be paid with interest
based on an interest rate of 6.43 percent per annum from September 1, 2018 through January
28, 2023, and 5.855% per annum from January 29, 2023 through the Maturity Date as defined in
the Reimbursement Agreement – Part B, per the Reimbursement Agreement adopted with
Resolution 18‐06.
The SAP identifies the public improvements (the “Authorized Improvements”) to be provided by
the PID, the costs of the Authorized Improvements (the “Authorized Improvement Costs”), the
indebtedness to be incurred for the Authorized Improvements, and the manner of assessing the
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 3
property in the PID for the costs of the Authorized Improvements. Pursuant to Chapter 372, Texas
Local Government Code, the SAP must be reviewed and updated annually. This document is the
annual update of the SAP for 2018 (the “Annual Service Plan Update”), which includes both
Assessment Part A and Assessment Part B.
The Town also adopted an assessment roll (the “Assessment Roll”) identifying the assessments
(the “Assessments”) on each Lot within the PID, based on the method of assessment identified
in the SAP. This Annual Service Plan Update also updates the Assessment Roll for 2018.
Capitalized terms used in this Annual Service Plan Update shall have the meanings set forth in
the SAP.
EQUIVALENT UNITS
The SAP uses Equivalent Units to apportion assessment based on Land Use Class. The chart
attached hereto as Exhibit A summarizes the original planned number of units broken down by
Land Use Class and Improvement Area, assigns the Equivalent Unit factor to each Land Use Class
as was originally calculated in the SAP, and determines the total number of Equivalent Units for
each Land Use Class in Improvement Area #1, Improvement Area #2, and Improvement Area #3.
Equivalent Unit Factors are then multiplied by total Equivalent Units in each Land Use Class to
determine Assessment per Unit for each Land Use Class for both Assessment Part A and
Assessment Part B.
The 2017 Annual Service Plan Update approved by Ordinance No. 838 on November 21, 2017
(the “2017 Annual Service Plan Update”) allocated Equivalent Units and their Assessment to 33
pods (a map of the pods is attached hereto as Exhibit C) and their 2017 tax parcel IDs assigned
by the County. For the purpose of calculating or reallocating of Assessments and any
corresponding prepayments of Assessments, all subsequent annual service plan updates,
including this Annual Service Plan Update, is to use the information set forth in Exhibit B.
The calculation of the estimated number of units to be built on a Parcel shall be performed by
the Administrator and confirmed by the Town Council based on the information available
regarding the use of the Parcel. The outstanding Assessment Part A and outstanding Assessment
Part B in each Improvement Area is reallocated to the newly platted Parcels based on the
corresponding approved development plans and projected development plan for each Parcel
provided by the Developer. The detailed projected land use by pod and Parcels are provided by
the Developer and the corresponding Equivalent Unit calculations are shown in Exhibit B.
OWNERSHIP STATUS
According to the 2018 Quarter 2 Developer Continuing Disclosure, Maguire Partners owns 0
percent, MRW Investors, LLC owns 80 percent and has sold off property (small lots), and Hokey
Land has sold all of its holdings as well. MRW Investors, LLC is the Job Creation Entity (JCE) for
the EB‐5 Loan with a July 2023 maturity date. This entity is owned 80 percent by Mehrdad
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 4
Moayedi and is controlled by Mehrdad Moayedi. This entity purchased approximately 79 acres
from Maguire Partners ‐ Solana Land LP as part of the closing of the $150,000,000 EB‐5 loan. This
entity has assumed all of the Master Developer roles and responsibilities on the Entrada Project,
including the POA (Property Owner’s Association) and other items.
STATUS OF AUTHORIZED IMPROVEMENTS
Improvement Project A
According to the 2018 Quarter 2 Developer Continuing Disclosure, Authorized Improvements for
Improvement Area #1 and Improvement Area #2 are significantly complete, with remaining items
being the completion of TRA Sanitary Sewer Metering Station, the Pedestrian Bridge and
installation of iron benches. The TRA Sanitary Sewer Metering Station, which is partially
reimbursed from the Series 2015 Bonds, and the Pedestrian Bridge are forecasted to be
completed in Quarter 3 of 2018, and iron benches are awaiting input and direction from the
Town. Improvement Area #3 Authorized Improvements only have the retaining walls, having not
yet begun construction on the remaining infrastructure. Maps depicting the Authorized
Improvements are attached hereto as Exhibit D.
Improvement Project B
According to the 2018 Quarter 1 and Quarter 2 Developer Continuing Disclosure, engineering
design, site plan approval, and building permit approval are complete. However, construction of
the parking garage, funded by the Reimbursement Agreement – Part B, has not begun. Maps
depicting the Authorized Improvements are attached hereto as Exhibit D.
BUDGET FOR CONSTRUCTION OF AUTHORIZED IMPROVEMENTS
Improvement Project A
According to the 2018 Quarter 2 Developer Continuing Disclosure, all Improvement Area #1 and
Improvement Area #2 Authorized Improvements in Improvement Project A are being funded by
Series 2015 Bond funds. The balance in the Improvement Fund with US Bank is $154,000 as of
June 30, 2018. According to the Developer, available remaining funds are currently projected to
be sufficient to complete the Authorized Improvement for Improvement Project A in
Improvement Area #1 and Improvement Area #2 as described within the SAP.
Improvement Area #3 Authorized Improvements, with the exception of retaining walls, are not
constructed, with an estimated cost of $3,400,000 anticipated to be funded by the Developer
and subject to the Reimbursement Agreement – Part A. See the table below for details about the
Improvement Project A budget.
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 5
Improvement Project B
According to the 2018 Quarter 2 Developer Continuing Disclosure, Improvement Project B (the
public parking garage) improvements are not constructed, and the estimated costs of $6,160,000
are anticipated to be funded by the Developer, of which $2,450,000 are subject to
Reimbursement Agreement – Part B. See the table below for details about the Improvement
Project B budget.
Original Budget
(1) Revisions
Budget as of
7/11/18 (2)
Original
Budget (1) Revisions
Budget as of
7/11/18 (2)
Authorized Improvements
Road improvements 3,767,430$ 1,083,177$ 4,850,607$ 622,470$ ‐$ 622,470$
Water distribution system improvements 890,040$ (668,035)$ 222,005$ 171,680$ ‐$ 171,680$
Sanitary sewer improvements 1,531,196$ (1,298,927)$ 232,269$ 350,100$ ‐$ 350,100$
Storm drainage improvements 1,154,306$ (1,154,306)$ ‐$ 579,566$ ‐$ 579,566$
Landscaping improvements 1,830,501$ (661,929)$ 1,168,572$ ‐$ ‐$ ‐$
Duct bank improvements 640,304$ (142,838)$ 497,466$ 93,650$ ‐$ 93,650$
Other costs (3)8,120,860$ (1,131,154)$ 6,989,706$ 573,896$ ‐$ 573,896$
Parking facility improvement ‐$ ‐$ ‐$ ‐$ ‐$ ‐$
Consolidated Wet Utilities Contract ‐$ 3,974,012$ 3,974,012$
Subtotal 17,934,637$ (1)$ 17,934,637$ 2,391,362$ ‐$ 2,391,362$
Bond issue costs
Capitalized interest 3,216,750$ ‐$ 3,216,750$ 218,620$ ‐$ 218,620$
Debt service reserve 2,074,313$ ‐$ 2,074,313$ 340,000$ ‐$ 340,000$
Other Bond issuance related costs 2,949,301$ ‐$ 2,949,301$ 450,018$ ‐$ 450,018$
Subtotal 8,240,364$ ‐$ 8,240,364$ 1,008,638$ ‐$ 1,008,638$
Total Uses 26,175,001$ (1)$ 26,175,001$ 3,400,000$ ‐$ 3,400,000$
Notes:
1) Budget as shown in the SAP.
2) The budget for the Authorized Improvements is adjusted in the 2018 Annual Service Plan Update as the Authorized Improvements are constructed and
the Actual Costs of the Authorized Improvements are determined, per draw 38 provided by the Developer.
3) See Appendix B of the SAP for details.
Series 2015 Bonds Reimbursement Agreement ‐ Part A
Original vs. Revised Budget ‐ Improvement Project A
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 6
LOT SALES & HOME SALES UPDATE
Residential
Of the expected 322 residential units in the SAP, no residential units have completed
construction. According to the 2018 Quarter 2 Developer Continuing Disclosure, a total of 26
homes are under construction. Calais Homes is currently constru cting 6 homes with an estimated
completion date of November 2018; Vespa Homes is constructing 12 homes with an estimated
completion date of January 2019; and Crescent Homes through MRW Investors, LLC is
constructing 8 homes with the first homes estimated to be complete in September 2018. Another
12 residential Lots are in the process of being sold to Veranda Designer Homes, with an average
lot price of $220,000. An initial closing of 3 Lots is expected to occur within 30 days, with all 12
Lots to be closed within 18 months of the initial closing.
Commercial
Of the expected 1,158,299 square feet of commercial space described in the SAP, 29,175 square
feet of commercial development has been constructed, with another 40,342 square feet
permitted, and 29,313 square feet currently under review. According to the 2018 Quarter 2
Developer Continuing Disclosure, Block P, Lots 1 & 2 are under contract for a mixed‐use,
commercial development within the PID. The closing date is scheduled for July 25, 2018 with a
purchase price of $2,100,000.
Original Budget (1)Revisions Budget as of 7/11/18 (2)
Authorized Improvements
Road improvements ‐$ ‐$ ‐$
Water distribution system improvements ‐$ ‐$ ‐$
Sanitary sewer improvements ‐$ ‐$ ‐$
Storm drainage improvements ‐$ ‐$ ‐$
Landscaping improvements ‐$ ‐$ ‐$
Duct bank improvements ‐$ ‐$ ‐$
Other costs (3)‐$ ‐$ ‐$
Parking facility improvement 6,160,000$ ‐$ 6,160,000$
Subtotal 6,160,000$ ‐$ 6,160,000$
Bond issue costs
Capitalized interest 170,000$ ‐$ 170,000$
Debt service reserve 242,500$ ‐$ 242,500$
Other Bond issuance related costs 242,500$ ‐$ 242,500$
Subtotal 655,000$ ‐$ 655,000$
Total Uses 6,815,000$ ‐$ 6,815,000$
Notes:
Original vs. Revised Budget ‐ Improvement Project B
1) Budget as shown in the SAP.
2) The budget for the Authorized Improvements is adjusted in this Annual Service Plan Update as the Authorized Improvements
are constructed and the Actual Costs of the Authorized Improvements are determined.
3) See Appendix B of SAP for details.
Reimbursement Agreement ‐ Part B (Parking Garage)
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 7
PARCEL SUBDIVISION
A replat of Lot 1, Block B Westlake Entrada was filed and recorded in 2018. See Exhibit E for
plats approved in the 2018. Plats approved in 2018 will be reflected in the 2019 annual service
plan update.
OUTSTANDING ASSESSMENT AND INSTALLMENT DUE 1/31/19
Improvement Area #1
The total outstanding Assessment for Improvement Area #1, comprised of both Assessment Part
A and Assessment Part B, is $21,073,105.09, as shown on the table below. The total Annual
Installment for Improvement Area #1 is $1,724,863.14, as shown on the table below, and will be
delinquent if not received by January 31, 2019. The Assessment Roll for Improvement Area #1,
Improvement Area #2, and Improvement Area #3 is attached as Exhibit G.
Improvement Area #2
The total outstanding Assessment for Improvement Area #2, comprised of only Assessment Part
A, is $5,493,384.48, as shown on the table below. The total Annual Installment for Improvement
Area #2, is $450,395.97, as shown on the table below, and will be delinquent if not received by
January 31, 2019. The Assessment Roll for Improvement Area #1, Improvement Area #2, and
Improvement Area #3 is attached as Exhibit G.
Assessment Part B
Series 2015 Bond
Reimbursement
Agreement ‐
Part A
Reimbursement
Agreement ‐
Part B Total
Outstanding Assessment
Series 2015 Bond 16,457,627.18$ ‐$ ‐$ 16,457,627.18$
Reimbursement Agreement ‐ Part A ‐$ 2,190,477.91$ ‐$ 2,190,477.91$
Reimbursement Agreement ‐ Part B ‐$ ‐$ 2,425,000.00$ 2,425,000.00$
16,457,627.18$ 2,190,477.91$ 2,425,000.00$ 21,073,105.09$
Annual Installment Due 1/31/2019
Principal 242,023.93$ 5,808.57$ 40,000.00$ 287,832.50$
Interest 1,014,080.26$ 140,847.73$ 155,927.50$ 1,310,855.49$
Delinquency & Prepayment Reserve 82,288.14$ ‐$ ‐$ 82,288.14$
Administration Expenses 43,887.01$ ‐$ ‐$ 43,887.01$
1,382,279.33$ 146,656.30$ 195,927.50$ 1,724,863.14$
Notes:
Outstanding Assessment and Annual Installments
Improvement Area #1
Assuming no outstanding delinquencies at the time of this Annual Service Plan Update. If any prior year installment was not paid in full
the outstanding assessment will be increased accordingly.
Assessment Part A
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 8
Improvement Area #3
The total outstanding Assessment for Improvement Area #3, comprised of only Assessment Part
A, is $4,752,510.43, as shown on the table below. The total Annual Installment for Improvement
Area #3 is $389,652.60, as shown on the table below, and will be delinquent if not received by
January 31, 2019. The Assessment Roll for Improvement Area #1, Improvement Area #2, and
Improvement Area #3 is attached as Exhibit G.
Assessment Part B
Series 2015 Bond
Reimbursement
Agreement ‐
Part A
Reimbursement
Agreement ‐
Part B Total
Outstanding Assessment
Series 2015 Bond 4,848,110.48$ ‐$ ‐$ 4,848,110.48$
Reimbursement Agreement ‐ Part A ‐$ 645,274.00$ ‐$ 645,274.00$
Reimbursement Agreement ‐ Part B ‐$ ‐$ ‐$ ‐$
4,848,110.48$ 645,274.00$ ‐$ 5,493,384.48$
Annual Installment Due 1/31/2019
Principal 71,295.74$ 1,711.10$ ‐$ 73,006.84$
Interest 298,729.16$ 41,491.12$ ‐$ 340,220.28$
Delinquency & Prepayment Reserve 24,240.55$ ‐$ ‐$ 24,240.55$
Administration Expenses 12,928.29$ ‐$ ‐$ 12,928.29$
407,193.75$ 43,202.22$ ‐$ 450,395.97$
Notes:
Outstanding Assessment and Annual Installments
Assuming no outstanding delinquencies at the time of this Annual Service Plan Update. If any prior year installment was not paid in full
the outstanding assessment will be increased accordingly.
Improvement Area #2
Assessment Part A
Assessment Part B
Series 2015 Bond
Reimbursement
Agreement ‐
Part A
Reimbursement
Agreement ‐
Part B Total
Outstanding Assessment
Series 2015 Bond 4,194,262.33$ ‐$ ‐$ 4,194,262.33$
Reimbursement Agreement ‐ Part A ‐$ 558,248.09$ ‐$ 558,248.09$
Reimbursement Agreement ‐ Part B ‐$ ‐$ ‐$ ‐$
4,194,262.33$ 558,248.09$ ‐$ 4,752,510.43$
Annual Installment Due 1/31/2019
Principal 61,680.33$ 1,480.33$ ‐$ 63,160.66$
Interest 258,440.58$ 35,895.35$ ‐$ 294,335.93$
Delinquency & Prepayment Reserve 20,971.31$ ‐$ ‐$ 20,971.31$
Administration Expenses 11,184.70$ ‐$ ‐$ 11,184.70$
352,276.92$ 37,375.68$ ‐$ 389,652.60$
Notes:
Outstanding Assessment and Annual Installments
Improvement Area #3
Assuming no outstanding delinquencies at the time of this Annual Service Plan Update. If any prior year installment was not paid in full
the outstanding assessment will be increased accordingly.
Assessment Part A
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 9
ELECTIVE PREPAYMENT OF ASSESSMENTS IN FULL
The outstanding Assessment imposed on any Parcel may be prepaid in full at any time. To date,
no prepayments of Assessments in full have been received.
Please see Exhibit F for all lien releases filed within in the PID.
ELECTIVE PARTIAL PREPAYMENTS OF ASSESSMENTS
Partial prepayments are applied to reduce the outstanding principal of the Assessments. Lots will
continue to make the same Annual Installment as other Lots; however, the Assessment will be
paid off earlier as a result of the partial prepayment. To date , no partial payments of Assessments
have been received.
MANDATORY PREPAYMENTS OF ASSESSMENTS
According to Section VI.C of the SAP:
1. If at any time the Assessment per Equivalent Unit on a Parcel exceeds the
Maximum Assessment calculated in this Service and Assessment Plan as a result
of any changes in Land Use Class, subdivision, consolidation or reallocation of the
Assessment authorized by this Service and Assessment Plan and initiated by the
owner of the Parcel, then such owner shall pay to the Town prior to the
recordation of the document subdividing the Parcel the amount calculated by the
Administrator by which the Assessment per Equivalent Unit for the Parcel exceeds
the Maximum Assessment calculated in this Service and Assessment Plan. The
Town shall not approve the recordation of a plat or other document subdividing a
Parcel without a letter from the Administrator either (a) confirming that the
Assessment per Equivalent Unit for any new Parcel created by the subdivision will
not exceed the Maximum Assessment for each Parcel, or (b) confirming the
payment of the Assessments, plus all Prepayment Costs, as provided for herein.
2. If a Parcel subject to Assessment Part A and/or Assessment Part B is transferred
to a party that is exempt from the payment of the Assessments under applicable
law, or if an owner causes a Parcel subject to Assessments to become Non‐
Benefited Property, the owner of such Parcel shall pay to the Town the full amount
of the Assessment Part A and/or Assessment Part B on such Parcel, plus all
Prepayment Costs, prior to any such transfer or act.
3. The payments required above shall be treated the same as any Assessment that
is due and owing under the Act, the Assessment Ordinance, and this Service and
Assessment Plan, including the same lien priority, penalties, procedures, and
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 10
foreclosure specified by the Act.
The Administrator completed analysis of all building permits approved to date since January 1,
2018 and determined that no mandatory prepayments are required by the Developer at this time
based on the revised allocation of Assessments provided in the 2017 Annual Service Plan Update.
MATERIAL DISCLOSURES
There has been an event notice for the Issuer or Developer in the previous year. Below is a list of
all event notices filed since the last SAP Update:
2017
o Mandatory partial sinking fund redemption called in the amount of $325,000
BOND FUND
P3Works has reviewed the following bond accounts related to the PID as of July 31, 2018, and
each account contains the amount shown below:
Improvement Project A
Bond Account 7/31/2018 Balance
Bond Fund Principal and Interest Account $101.71
Reserve Account $2,107,363.86
Prepayment Reserve Account $77,110.12
Delinquency Reserve Account $115,665.17
Bond Pledged Revenue Account $2,181,973.55
Developer Reimbursement Pledged Revenue Account $0.00
Improvement Project A Improvement Account $204,976.55
Developer Improvement Account $0.00
Redemption Fund $0.00
Rebate Fund $0.00
Reimbursement Fund $0.00
Developer Property Tax Reserve Fund $108.48
Capitalized Interest Account $0.00
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 11
Improvement Project B
Account 7/31/2018
Balance
Reimbursement Agreement – Part B Fund $0.00
PRINCIPAL & INTEREST, PREPAYMENT AND DELINQUENCY RESERVE, &
ADMINISTRATION COSTS
Improvement Area #1
Principal and Interest ‐ The total principal and interest required for the Annual
Installment due January 31, 2019 is $1,598,688.00 in Improvement Area #1, which
consists of $1,256,104.19 in principal and interest for the Series 2015 Bonds, $146,656.30
in principal and interest for the Reimbursement Agreement – Part A, and $195,927.50 in
principal and interest for the Reimbursement Agreement – Part B.
Prepayment Reserve ‐ The Prepayment Reserve Requirement, as defined in the
Indenture, is equal to 1.5% of the principal amount of the then Outstanding Bonds and
has not yet been met. As such, the Prepayment Reserve will be funded with 40% of the
additional 0.5% interest on the Series 2015 Bonds outstanding Assessment, resulting in a
Prepayment Reserve amount due of $32,915.25 in Improvement Area #1.
Delinquency Reserve ‐ The Delinquency Reserve Requirement, as defined in the
Indenture, is equal to 4% of the principal amount of the then Outstanding Bonds and has
not yet been met. As such, the Delinquency Reserve will be funded with 60% of the
additional 0.5% interest on the Series 2015 Bonds outstanding Assessment, resulting in a
Delinquency Reserve amount due of $49,372.88 in Improvement Area #1.
Administration Expenses ‐ The cost of administering the PID, collecting the Annual
Installments, Dissemination Agent fees, audit fees, and Trustee fees shall be paid for on a
pro rata basis by each Parcel based on the amount of outstanding Assessment remaining
on the Parcel. The total Administration Expenses budgeted for the Annual Installment
due January 31, 2019 is $43,887.01 in Improvement Area #1.
Principal 287,832.50$
Interest 1,310,855.49$
Delinquency & Prepayment Reserve 82,288.14$
Administration Expenses 43,887.01$
Total Annual Installment 1,724,863.14$
Due January 31, 2019
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 12
Improvement Area #2
Principal and Interest ‐ The total principal and interest required for the Annual
Installment due January 31, 2019 is $413,227.12 in Improvement Area #2, which consists
of $370,024.90 in principal and interest for the Series 2015 Bonds, and $43,202.22 in
principal and interest for the Reimbursement Agreement – Part A. Improvement Area #2
is not responsible for principal and interest payments for the Reimbursement Agreement
– Part B.
Prepayment Reserve ‐ The Prepayment Reserve Requirement, as defined in the
Indenture, is equal to 1.5% of the principal amount of the then Outstanding Bonds and
has not yet been met. As such, the Prepayment Reserve will be funded with 40% of the
additional 0.5% interest on the Series 2015 Bonds outstanding Assessment, resulting in a
Prepayment Reserve amount due of $9,696.22 in Improvement Area #2.
Delinquency Reserve – The Delinquency Reserve Requirement, as defined in the
Indenture, is equal to 4% of the principal amount of the then Outstanding Bonds and has
not yet been met. As such, the Delinquency Reserve will be funded with 60% of the
additional 0.5% interest on the Series 2015 Bonds outstanding Assessment, resulting in a
Delinquency Reserve amount due of $14,544.33 in Improvement Area #2.
Administration Expenses ‐ The cost of administering the PID, collecting the Annual
Installments, Dissemination Agent fees, audit fees, and Trustee fees shall be paid for on a
pro rata basis by each Parcel based on the amount of outstanding Assessment remaining
on the Parcel. The total Administration Expenses budgeted for the Annual Installment
due January 31, 2019 is $12,928.29 in Improvement Area #2.
Improvement Area #3
Principal and Interest ‐ The total principal and interest required for the Annual
Installment due January 31, 2019 is $357,496.58 in Improvement Area #3, which consists
of $320,120.90 in principal and interest for the Series 2015 Bonds, and $37,375.68 in
principal and interest for the Reimbursement Agreement – Part A. Improvement Area #3
is not responsible for principal and interest payments for the Reimbursement Agreement
– Part B.
Prepayment Reserve ‐ The Prepayment Reserve Requirement, as defined in the
Indenture, is equal to 1.5% of the principal amount of the then Outstanding Bonds and
Principal 73,006.84$
Interest 340,220.28$
Delinquency & Prepayment Reserve 24,240.55$
Administration Expenses 12,928.29$
Total Annual Installment 450,395.97$
Due January 31, 2019
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 13
has not yet been met. As such, the Prepayment Reserve will be funded with 40% of the
additional 0.5% interest on the Series 2015 Bonds outstanding Assessment, resulting in a
Prepayment Reserve amount due of $8,388.52 in Improvement Area #3.
Delinquency Reserve ‐ The Delinquency Reserve Requirement, as defined in the
Indenture, is equal to 4% of the principal amount of the then Outstanding Bonds and has
not yet been met. As such, the Delinquency Reserve will be funded with 60% of the
additional 0.5% interest on the Series 2015 Bonds outstanding Assessment, resulting in a
Delinquency Reserve amount due of $12,582.79 in Improvement Area #3.
Administration Expenses ‐ The cost of administering the PID, collecting the Annual
Installments, Dissemination Agent fees, audit fees, and Trustee fees shall be paid for on a
pro rata basis by each Parcel based on the amount of outstanding Assessment remaining
on the Parcel. The total Administration Expenses budgeted for the Annual Installment
due January 31, 2019 is $11,184.70 in Improvement Area #3.
FIVE YEAR BUDGET FORECAST
The Act requires the annual indebtedness and projected costs for the improvements to be
reviewed and updated in the Annual Service Plan Update, and the projection shall cover a period
of not less than five years.
Principal 63,160.66$
Interest 294,335.93$
Delinquency & Prepayment Reserve 20,971.31$
Administration Expenses 11,184.70$
Total Annual Installment 389,652.60$
Due January 31, 2019
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 14 Installments Due1/31/2019 1/31/2020 1/31/2021 1/31/2022 1/31/2023Principal $ 287,832.50 $ 306,549.02 $ 325,910.93 $ 350,272.85 $ 375,280.16 Interest $ 1,310,855.49 $ 1,294,598.69 $ 1,277,288.46 $ 1,258,883.32 $ 1,231,409.15 Total Debt Service(1) $ 1,598,688.00 $ 1,601,147.71 $ 1,603,199.40 $ 1,609,156.17 $ 1,606,689.31 Delinquency & Prepayment Reserve(2) $ 82,288.14 $ 81,078.02 $ 79,787.22 $ 78,415.75 $ 76,963.61 Administrative Expenses(3) $ 43,887.01 $ 44,764.75 $ 45,660.04 $ 46,573.24 $ 47,504.71 Total Installment(4) = (1) + (2) + (3) $ 1,724,863.14 $ 1,726,990.47 $ 1,728,646.66 $ 1,734,145.16 $ 1,731,157.63 Installments Due1/31/2019 1/31/2020 1/31/2021 1/31/2022 1/31/2023Principal $ 73,006.84 $ 78,520.38 $ 84,224.04 $ 89,927.70 $ 95,821.48 Interest $ 340,220.28 $ 336,188.99 $ 331,847.38 $ 327,183.23 $ 322,196.54 Total Debt Service(1) $ 413,227.12 $ 414,709.37 $ 416,071.42 $ 417,110.93 $ 418,018.02 Delinquency & Prepayment Reserve(2) $ 24,240.55 $ 23,884.07 $ 23,503.83 $ 23,099.82 $ 22,672.05 Administrative Expenses(3) $ 12,928.29 $ 13,186.86 $ 13,450.60 $ 13,719.61 $ 13,994.00 Total Installment(4) = (1) + (2) + (3) $ 450,395.97 $ 451,780.30 $ 453,025.85 $ 453,930.36 $ 454,684.07 Installments Due1/31/2019 1/31/2020 1/31/2021 1/31/2022 1/31/2023Principal $ 63,160.66 $ 67,930.60 $ 72,865.03 $ 77,799.45 $ 82,898.36 Interest $ 294,335.93 $ 290,848.33 $ 287,092.26 $ 283,057.15 $ 278,742.99 Total Debt Service(1) $ 357,496.58 $ 358,778.93 $ 359,957.28 $ 360,856.60 $ 361,641.35 Delinquency & Prepayment Reserve(2) $ 20,971.31 $ 20,662.91 $ 20,333.95 $ 19,984.43 $ 19,614.34 Administrative Expenses(3) $ 11,184.70 $ 11,408.39 $ 11,636.56 $ 11,869.29 $ 12,106.68 Total Installment(4) = (1) + (2) + (3) $ 389,652.60 $ 390,850.23 $ 391,927.79 $ 392,710.32 $ 393,362.38 Improvement Area #1Improvement Area #2Improvement Area #3Five Year Budget ProjectionOrdinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 15
UPDATE OF THE ASSESSMENT ROLL
The list of Lots within the PID as of 1/1/2018, the corresponding outstanding Assessments, and
Annual Installment due 1/31/019 are shown on the Assessment Roll attached hereto as Exhibit
G. The Parcels shown on the Assessment Roll will receive the installment amount in the Annual
Tarrant County Tax Bill for the 2018 Annual Installments which will be delinquent if not paid by
January 31, 2019.
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 16 EXHIBIT A – ORIGINAL ASSESSMENT ALLOCATION BY EQUIVALENT UNITS TypePlanned No. of UnitsEU Factor Total EUOriginal Assessment Part A per EUOriginal Assessment Part A per UnitOriginal Total Assessment Part AOriginal Assessment Part B per EUOriginal Assessment Part B per UnitOriginal Total Assessment Part BOriginal Total Assessment ‐ Part A & BLand Use Class 1 38.00 1.00 38.00 58,797.94$ 58,797.94$ 2,234,321.65$ 7,470.02$ 7,470.02$ 283,860.95$ 2,518,182.60$ Land Use Class 2 71.00 0.62 44.02 58,797.94$ 36,454.72$ 2,588,285.24$ 7,470.02$ 4,631.42$ 328,830.49$ 2,917,115.73$ Land Use Class 3 6.00 0.60 3.60 58,797.94$ 35,278.76$ 211,672.58$ 7,470.02$ 4,482.01$ 26,892.09$ 238,564.67$ Land Use Class 10 372.10 0.22 81.86 58,797.94$ 12,935.55$ 4,813,303.88$ 7,470.02$ 1,643.41$ 611,509.53$ 5,424,813.41$ Land Use Class 11 266.10 0.20 53.22 58,797.94$ 11,759.59$ 3,129,226.27$ 7,470.02$ 1,494.00$ 397,554.72$ 3,526,781.00$ Land Use Class 12 255.50 0.21 53.66 58,797.94$ 12,347.57$ 3,154,803.37$ 7,470.02$ 1,568.71$ 400,804.18$ 3,555,607.56$ Land Use Class 13 264.60 0.19 50.27 58,797.94$ 11,171.61$ 2,956,007.55$ 7,470.02$ 1,419.30$ 375,548.03$ 3,331,555.58$ 324.63 Subtotal: IA #1 19,087,620.54$ 2,425,000.00$ 21,512,620.54$ TypePlanned No. of UnitsEU Factor Total EUOriginal Assessment Part A per EUOriginal Assessment Part A per UnitOriginal Total Assessment Part AOriginal Assessment Part B per EUOriginal Assessment Part B per UnitOriginal Total Assessment Part BOriginal Total Assessment ‐ Part A & BLand Use Class 442.00 1.00 42.00 63,313.99$ 63,313.99$ 2,659,187.64$ ‐$ ‐$ ‐$ 2,659,187.64$ Land Use Class 516.00 0.68 10.96 63,313.99$ 43,350.99$ 693,615.83$ ‐$ ‐$ ‐$ 693,615.83$ Land Use Class 669.00 0.52 35.85 63,313.99$ 32,899.33$ 2,270,054.08$ ‐$ ‐$ ‐$ 2,270,054.08$ 88.81 Subtotal: IA #2 5,622,857.55$ ‐$ 5,622,857.55$ TypePlanned No. of UnitsEU Factor Total EUOriginal Assessment Part A per EUOriginal Assessment Part A per UnitOriginal Total Assessment Part AOriginal Assessment Part B per EUOriginal Assessment Part B per UnitOriginal Total Assessment Part BOriginal Total Assessment ‐ Part A & BLand Use Class 721.00 1.00 21.00 86,189.26$ 86,189.26$ 1,809,974.49$ ‐$ ‐$ ‐$ 1,809,974.49$ Land Use Class 823.00 0.68 15.64 86,189.26$ 58,608.70$ 1,348,000.05$ ‐$ ‐$ ‐$ 1,348,000.05$ Land Use Class 936.00 0.55 19.80 86,189.26$ 47,404.09$ 1,706,547.37$ ‐$ ‐$ ‐$ 1,706,547.37$ 56.44 Subtotal: IA #3 4,864,521.90$ ‐$ 4,864,521.90$ 469.88 29,575,000.00$ 2,425,000.00$ 32,000,000.00$ Total ‐ All Improvement Areas:Improvement Area #1Equivalent UnitsOriginal Assessment Part AOriginal Assessment Part AOriginal Assessment Part AOriginal Assessment Part BOriginal Assessment Part BOriginal Assessment Part BImprovement Area #2Improvement Area #3Equivalent UnitsEquivalent UnitsOrdinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 17
EXHIBIT B
2018 Parcel
ID
POD No.
(1) Proposed Use
Units/ Sq.
Ft.
Land Use
Class
EU
Factor Total EU
1 Commercial ‐ Retail 2,200 10 0.22 0.48
29 Commercial ‐ Retail 1,200 10 0.22 0.26
30 Commercial ‐ Office 24,000 11 0.20 4.80
5.55
Commercial ‐ Retail 7,000 10 0.22 1.54
Condo (2,500 sq. ft. to 3,600 sq. ft.) 3 2 0.62 1.86
Condo (Under 2,500 sq. ft.) 6 3 0.60 3.60
7.00
42230002 26 Commercial ‐ Retail 3,460 10 0.22 0.76
42230011 Commercial ‐ Retail 14,770 10 0.22 3.25
42230029 Commercial ‐ Office 3,100 11 0.20 0.62
42230037 Commercial ‐ Office 2,300 11 0.20 0.46
42229977 Commercial ‐ Retail 12,100 10 0.22 2.66
42229985 Commercial ‐ Retail 3,600 10 0.22 0.79
2 Commercial ‐ Office 117,000 11 0.20 23.40
3 Commercial ‐ Retail 56,739 10 0.22 12.48
4 Commercial ‐ Retail 47,200 10 0.22 10.38
5 Commercial ‐ Office 44,700 11 0.20 8.94
6 Commercial ‐ Office 14,000 11 0.20 2.80
7 Public ‐ ‐ ‐
8 Commercial ‐ Retail 51,530 10 0.22 11.34
9 Commercial ‐ Retail 20,200 10 0.22 4.44
10 Commercial ‐ Hospitality 61,500 12 0.21 12.92
11 Public ‐ ‐ ‐
12 Commercial ‐ Retail 5,800 10 0.22 1.28
13 Commercial ‐ Retail 29,800 10 0.22 6.56
14 Commercial ‐ Retail 21,900 10 0.22 4.82
Commercial ‐ Retail 5,000 10 0.22 1.10
Condo (More than 3,600 sq. ft.)6 1 1.00 6.00
Condo (2,500 sq. ft. to 3,600 sq. ft.)6 2 0.62 3.72
16 Commercial ‐ Institutional 33,000 13 0.19 6.27
42346426 17 Commercial ‐ Office 22,000 11 0.20 4.40
Commercial ‐ Retail 37,800 10 0.22 8.32
Condo (More than 3,600 sq. ft.)20 1 1.00 20.00
Condo (2,500 sq. ft. to 3,600 sq. ft.)39 2 0.62 24.18
Commercial ‐ Retail 46,800 10 0.22 10.30
Condo (More than 3,600 sq. ft.)6 1 1.00 6.00
Condo (2,500 sq. ft. to 3,600 sq. ft.)8 2 0.62 4.96
20 Commercial ‐ Hospitality 97,000 12 0.21 20.37
21 Commercial ‐ Hospitality 97,000 12 0.21 20.37
Commercial ‐ Retail 5,000 10 0.22 1.10
Condo (More than 3,600 sq. ft.)6 1 1.00 6.00
Condo (2,500 sq. ft. to 3,600 sq. ft.)15 2 0.62 9.30
23 Commercial ‐ Institutional 231,600 13 0.19 44.00
42229861 Commercial ‐ Office ‐ 11 0.20 ‐
42229870 Commercial ‐ Office 3,000 11 0.20 0.60
42229853 31 Commercial ‐ Office 36,000 11 0.20 7.20
312.08
Total ‐ IA #1: 324.63
Subtotal:
Subtotal:
42229853
42229853
Note: The proposed uses for each Parcel and pod are provided by the Developer.
(1) Shown as “PID” number on the attached map in Exhibit C.
24
22
27
28
15
18
19
Summary of Land Use and Equivalent Units by Parcels and POD
Improvement Area #1
42229845
42229993 25
Subtotal:
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 18
2018
POD No.
(1) Proposed Use
Units/ Sq.
Ft.
Land Use
Class
EU
Factor Total EU
42229969 Villa ‐ West Residential (Under 2,500 sq. ft.)24 6 0.52 12.47
Villa ‐ West Residential (More than 3,600 sq. ft.)42 4 1.00 42.00
Villa ‐ West Residential (2,500 sq. ft. to 3,600 sq. ft.)2 5 0.68 1.37
Villa ‐ West Residential (Under 2,500 sq. ft.)41 6 0.52 21.30
42345462 Villa ‐ West Residential (Under 2,500 sq. ft.)1 6 0.52 0.52
42345471 Villa ‐ West Residential (Under 2,500 sq. ft.)1 6 0.52 0.52
42345489 Villa ‐ West Residential (2,500 sq. ft. to 3,600 sq. ft.)1 5 0.68 0.68
42345497 Villa ‐ West Residential (Under 2,500 sq. ft.)1 6 0.52 0.52
42345501 Villa ‐ West Residential (2,500 sq. ft. to 3,600 sq. ft.)1 5 0.68 0.68
42345519 Villa ‐ West Residential (2,500 sq. ft. to 3,600 sq. ft.)1 5 0.68 0.68
42345527 Villa ‐ West Residential (Under 2,500 sq. ft.)1 6 0.52 0.52
42345535 Villa ‐ West Residential (2,500 sq. ft. to 3,600 sq. ft.)1 5 0.68 0.68
42345543 Villa ‐ West Residential (2,500 sq. ft. to 3,600 sq. ft.)1 5 0.68 0.68
42345551 Villa ‐ West Residential (2,500 sq. ft. to 3,600 sq. ft.)1 5 0.68 0.68
42345560 Villa ‐ West Residential (2,500 sq. ft. to 3,600 sq. ft.)1 5 0.68 0.68
42345578 Villa ‐ West Residential (2,500 sq. ft. to 3,600 sq. ft.)1 5 0.68 0.68
42331160 Villa ‐ West Residential (2,500 sq. ft. to 3,600 sq. ft.)1 5 0.68 0.68
42331178 Villa ‐ West Residential (2,500 sq. ft. to 3,600 sq. ft.)1 5 0.68 0.68
42331186 Villa ‐ West Residential (2,500 sq. ft. to 3,600 sq. ft.)1 5 0.68 0.68
42331194 Villa ‐ West Residential (2,500 sq. ft. to 3,600 sq. ft.)1 5 0.68 0.68
42331208 Villa ‐ West Residential (2,500 sq. ft. to 3,600 sq. ft.)1 5 0.68 0.68
42331216 Villa ‐ West Residential (2,500 sq. ft. to 3,600 sq. ft.)1 5 0.68 0.68
127 Total ‐ IA #2: 88.81
2018
POD No.
(1)Proposed Use
Units/ Sq.
Ft.
Land Use
Class
EU
Factor Total EU
Villa ‐ East Residential (More than 3,600 sq. ft.)21 7 1.00 21.00
Villa ‐ East Residential (2,500 sq. ft. to 3,600 sq. ft.) 23 8 0.68 15.64
Villa ‐ East Residential (Under 2,500 sq. ft.)36 9 0.55 19.80
80 Total ‐ IA #3: 56.44
Total ‐ All Areas: 469.88
Note: The proposed uses for each Parcel and pod are provided by the Developer.
(1) Shown as “PID” number on the attached map in Exhibit C.
33
Improvement Area #2
Improvement Area #3
32
42229853
42229853
Summary of Land Use and Equivalent Units by Parcels and POD
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 19 EXHIBIT C – POD MAP Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 20 Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 21 Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 22 Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 23 Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 24
EXHIBIT D – MAPS DEPICTING AUTHORIZED IMPROVMENTS
Maps Depicting Improvement Area #1, Improvement Area #2, Improvement Area #3, and Common‐to‐
All Improvements
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 25
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 26
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 27
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 28 Assessment Part A CONSTRUCTION UPDATE: complete, with the exception of the Pedestrian Bridge, location highlighted in red above Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 29 CONSTRUCTION UPDATE: complete Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 30 CONSTRUCTION UPDATE: not complete Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 31 CONSTRUCTION UPDATE: complete, with the exception of the landscaping within Improvement Area #3 and along Highway 114 Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 32 CONSTRUCTION UPDATE: complete, with the exception of the Authorized Improvements in Improvement Area #3Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 33
CONSTRUCTION UPDATE: complete
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 34
CONSTRUCTION UPDATE: complete
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 35
CONSTRUCTION UPDATE: complete
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 36
CONSTRUCTION UPDATE: complete
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 37
CONSTRUCTION UPDATE: complete
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 38
Construction Update: complete
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 39
CONSTRUCTION UPDATE: complete
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 40
CONSTRUCTION UPDATE: complete
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 41
CONSTRUCTION UPDATE: complete
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 42
CONSTRUCTION UPDATE: complete
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 43
EXHIBITS TO FOLLOW ARE IMPROVEMENT AREA #3 CONSTRUCTION UPDATES
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 44
CONSTRUCTION UPDATE: not complete
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 45
CONSTRUCTION UPDATE: not complete
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 46
CONSTRUCTION UPDATE: not complete
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 47
CONSTRUCTION UPDATE: not complete
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 48
CONSTRUCTION UPDATE: not complete
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 49 Assessment Part B CONSTRUCTION UPDATE: not started Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 50 CONSTRUCTION UPDATE: not started Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 51 CONSTRUCTION UPDATE: not started Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 52 CONSTRUCTION UPDATE: not started Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 53
EXHIBIT E – NEW APPROVED PLATS
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 54 Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 55 Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 56 Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 57 Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 58 Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 59 Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 60 Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 61
EXHIBIT F – LIEN RELEASES
To date, no prepayments of Assessments in full have been received.
Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 62 EXHIBIT G ‐ ASSESSMENT ROLL Parcel ID Improvement Area EU Outstanding AssessmentPrincipal InterestAdditional Interest ReserveAdministration ExpenseTotal Annual Installment42229845 1 5.55 360,143.26$ 4,919.11$ 22,402.76$ 1,406.32$ 750.04$ 29,478.23$ 42229861 1 0.00 ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 42229870 1 0.60 38,948.44$ 531.99$ 2,422.79$ 152.09$ 81.11$ 3,187.98$ 42229977 1 2.66 172,801.25$ 2,360.25$ 10,749.13$ 674.77$ 359.88$ 14,144.02$ 42229985 1 0.79 51,411.94$ 702.22$ 3,198.09$ 200.76$ 107.07$ 4,208.14$ 42229993 1 7.00 454,398.49$ 6,206.52$ 28,265.92$ 1,774.38$ 946.33$ 37,193.15$ 42230002 1 0.76 49,412.59$ 674.91$ 3,073.72$ 192.95$ 102.91$ 4,044.49$ 42230011 1 3.25 210,931.78$ 2,881.07$ 13,121.04$ 823.67$ 439.29$ 17,265.06$ 42230029 1 0.62 40,246.72$ 549.72$ 2,503.55$ 157.16$ 83.82$ 3,294.25$ 42230037 1 0.46 29,860.47$ 407.86$ 1,857.47$ 116.60$ 62.19$ 2,444.12$ 42346426 1 4.40 285,621.91$ 3,901.24$ 17,767.15$ 1,115.32$ 594.84$ 23,378.55$ 42229969 2 12.47 771,402.91$ 10,251.91$ 47,775.09$ 3,403.95$ 1,815.44$ 63,246.39$ 42331160 2 0.68 42,352.78$ 562.87$ 2,623.02$ 186.89$ 99.67$ 3,472.45$ 42331178 2 0.68 42,352.78$ 562.87$ 2,623.02$ 186.89$ 99.67$ 3,472.45$ 4233118620.6842,352.78$ 562.87$ 2,623.02$ 186.89$ 99.67$ 3,472.45$ 4233119420.6842,352.78$ 562.87$ 2,623.02$ 186.89$ 99.67$ 3,472.45$ 4233120820.6842,352.78$ 562.87$ 2,623.02$ 186.89$ 99.67$ 3,472.45$ 4233121620.6842,352.78$ 562.87$ 2,623.02$ 186.89$ 99.67$ 3,472.45$ 4234546220.5232,141.79$ 427.16$ 1,990.63$ 141.83$ 75.64$ 2,635.27$ 4234547120.5232,141.79$ 427.16$ 1,990.63$ 141.83$ 75.64$ 2,635.27$ 4234548920.6842,352.78$ 562.87$ 2,623.02$ 186.89$ 99.67$ 3,472.45$ 4234549720.5232,141.79$ 427.16$ 1,990.63$ 141.83$ 75.64$ 2,635.27$ 4234550120.6842,352.78$ 562.87$ 2,623.02$ 186.89$ 99.67$ 3,472.45$ 4234551920.6842,352.78$ 562.87$ 2,623.02$ 186.89$ 99.67$ 3,472.45$ 4234552720.5232,141.79$ 427.16$ 1,990.63$ 141.83$ 75.64$ 2,635.27$ 4234553520.6842,352.78$ 562.87$ 2,623.02$ 186.89$ 99.67$ 3,472.45$ 4234554320.6842,352.78$ 562.87$ 2,623.02$ 186.89$ 99.67$ 3,472.45$ 4234555120.6842,352.78$ 562.87$ 2,623.02$ 186.89$ 99.67$ 3,472.45$ 4234556020.6842,352.78$ 562.87$ 2,623.02$ 186.89$ 99.67$ 3,472.45$ 4234557820.6842,352.78$ 562.87$ 2,623.02$ 186.89$ 99.67$ 3,472.45$ 422298531,2,3419.6528,132,314.16$ 381,024.41$ 1,747,590.15$ 114,298.26$ 60,959.07$ 2,303,871.89$ 42229888 Non‐Benefited Property‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 42229896 Non‐Benefited Property‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 42229951 Non‐Benefited Property‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 42230045 Non‐Benefited Property‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Annual Installment Due 1/31/19Ordinance 861
WESTLAKE SOLANA PID 2018 SAP UPDATE 63 Parcel ID Improvement Area EU Outstanding AssessmentPrincipal InterestAdditional Interest ReserveAdministration ExpenseTotal Annual Installment42230053 Non‐Benefited Property ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 42331224 Non‐Benefited Property ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 42331232 Non‐Benefited Property ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 42331241 Non‐Benefited Property ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 42331259 Non‐Benefited Property ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 42331283 Non‐Benefited Property ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 42345446 Non‐Benefited Property ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 42345454 Non‐Benefited Property ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 42345586 Non‐Benefited Property ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 42345594 Non‐Benefited Property ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 42345608 Non‐Benefited Property ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 42346434 Non‐Benefited Property ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Total 469.88 31,319,000.00$ 424,000.00$ 1,945,411.70$ 127,500.00$ 68,000.00$ 2,564,911.70$ Annual Installment Due 1/31/19Ordinance 861
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting - Action Item
Westlake Town Council Meeting
Monday, August 27, 2018
TOPIC: Consider a resolution directing publication of notice of intention to issue
combination tax and surplus revenue certificates of obligation to fund the Town
of Westlake’s proportional costs related to the engineering and construction of a
regional 30” waterline by the City of Fort Worth.
STAFF CONTACT: Jarrod Greenwood, Public Works Director/Assistant to the Town Manager
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome Objective
Planned / Responsible
Development
People, Facilities,
& Technology
High Quality Planning, Design
& Development - We are a
desirable well planned, high-
quality community that is
distinguished by exemplary
design standards.
Improve
Technology,
Facilities &
Equipment
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: November 17, 2014 Completion Date: November 30, 2018
Funding Amount: $2.1M Status - Bond Funded Source - Bond Issuance
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
As discussed during budget presentations, staff has been working with the Texas Water Development
Board to obtain funding through the State Water Implementation Fund for Texas (SWIFT); a low interest
loan through the state that has an opportunity for forgiveness of approximately 30% of the interest. The
proposed Resolution will direct the publication of notice of intention to issue Certificate of Obligation
Bonds in accordance with the Texas Water Development Board’s procedural requirements for financing
approval.
The total amount of funds requested in the TWDB application is not to exceed $2,100,000.00.
Page 2 of 2
Below is an anticipated schedule regarding the proposed Certificates of Obligation issuance for the 30 water
line project.
• April 30, 2018 - Council Approves Reimbursement Resolution
• August 15, 2018 - Council Approves Resolution Authorizing Execution of Financing Agreement
• August 27, 2018 - Council Approves Resolution Authorizing Publication of Notice of Intent to Issue
COs
• August 29, 2018 - First Publication of Notice of Intent to Issue COs(1)
• August 29, 2018 - Bond Council submits CO documents (including PPM) to TWDB
• September 18, 2018 - Second Publication of Notice of Intent to Issue COs
• September 18, 2018 - Interest Rate Established and Final Numbers Distributed
• October 2, 2018 - Council Adopts Ordinance Approving Sale of COs & PPM
• October 5, 2018 - Bond Counsel Submits Transcript to AG for Review
• October 5, 2018 - Closing Memorandum Distributed to Working Group
• October 29, 2018 - Attorney General Approval of COs
• November 2, 2018 - Closing (45 days after TWDB sets interest rates and within 30 days of TWDB's
closing of SWIFT bonds)
RECOMMENDATION
Staff recommends authorization of the proposed Resolution.
ATTACHMENTS
Resolution
Resolution 18-30
Page 1 of 3
TOWN OF WESTLAKE
RESOLUTION NO. 18-30
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUE
COMBINATION TAX AND SURPLUS REVENUE CERTIFICATES OF OBLIGATION
TO FUND THE TOWN OF WESTLAKE’S PROPORTIONAL COSTS RELATED TO
THE ENGINEERING AND CONSTRUCTION OF A REGIONAL 30” WATERLINE BY
THE CITY OF FORT WORTH.
THE STATE OF TEXAS §
COUNTIES OF TARRANT AND DENTON §
TOWN OF WESTLAKE §
WHEREAS, this Town Council deems it advisable to give notice of intention to issue
certificates of obligation of the Town of Westlake Texas, as hereinafter provided; and
WHEREAS, it is hereby officially found and determined that the meeting at which this
Resolution was passed was open to the public and public notice of the time, place and purpose of
said meeting was given, all as required by Chapter 551, Texas Government Code.
THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: Attached hereto is a form of the Notice of Intention to issue Combination
Tax and Revenue Certificates of Obligation, the form and substance of which is hereby adopted and
approved. The Town Secretary shall cause said notice to be published in substantially the form attached
hereto, in a newspaper, as defined by Subchapter C, Chapter 2051, Texas Government Code, of general
circulation in the area of said Town, once a week for two consecutive weeks, the date of the first
publication thereof to be at least 30 days prior to the date tentatively set for the adoption of the ordinance
authorizing the issuance of such certificates of obligation as shown in said notice.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 18-30
Page 2 of 3
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 27TH DAY OF AUGUST, 2018.
ATTEST: _____________________________
Laura L. Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Resolution 11-07
Page 3 of 3
NOTICE OF INTENTION TO ISSUE COMBINATION TAX AND SURPLUS REVENUE
CERTIFICATES OF OBLIGATION OF THE TOWN OF WESTLAKE, TEXAS
NOTICE IS HEREBY GIVEN that the Town Council of the Town of Westlake, Texas, at its
meeting to commence at 6:30 p.m. on October 2, 2018, at its regular meeting place at Council
Chamber, 1500 Solana Boulevard, Building 7, Suite 7100, 1st Floor, Westlake, Texas,
tentatively proposes to adopt an ordinance authorizing the issuance of interest bearing certificates
of obligation, in one or more series, in an amount not to exceed $2,100,000 for paying all or a
portion of the Town’s contractual obligations incurred in connection with: (i) acquiring,
constructing, installing, and equipping additions, improvements, extensions, and equipment for
the Town’s water system, including a water transmission line; and (ii) paying legal, fiscal and
engineering fees in connection with such projects. The Town proposes to provide for the
payment of such certificates of obligation from the levy and collection of ad valorem taxes in the
Town as provided by law and from a pledge of surplus revenues of the Town’s waterworks and
sewer system (the “System”) that remain after payment of all operation and maintenance
expenses thereof, and after all debt service, reserve, and other requirements in connection with
all revenue bonds or other obligations (now or hereafter outstanding) of the Town have been met,
to the extent that such obligations are payable from all or any part of the net revenues of the
System. The certificates of obligation are to be issued, and this notice is given, under and
pursuant to the provisions of V.T.C.A., Local Government Code, Subchapter C of Chapter 271
TOWN OF WESTLAKE, TEXAS
Resolution 18-30
Page 1 of 4
CERTIFICATE FOR RESOLUTION
RESOLUTION 18-30
I, the undersigned Town Secretary of the Town of Westlake, Texas, hereby certify as
follows:
1. The Town Council of said Town convened in Regular Session on the 27th day of
August, 2018, at the scheduled meeting place thereof, and the roll was called of the duly
constituted officers and members of said Town Council, to-wit:
Laura Wheat, Mayor Carol Langdon
Michael Barrett Rick Rennhack
Alesa Belvedere Wayne Stoltenberg
Kelly Edwards, Town Secretary
and all of said persons were present, except __________________________________________,
thus constituting a quorum. Whereupon, among other business, the following was transacted at
said meeting: a written Resolution entitled
RESOLUTION DIRECTING PUBLICATION OF NOTICE OF INTENTION
TO ISSUE COMBINATION TAX AND SURPLUS REVENUE
CERTIFICATES OF OBLIGATION
was duly introduced for consideration and passage. It was then duly moved and seconded that
said Resolution be passed; and, after due discussion, said motion, carrying with it the passage of
said Resolution, prevailed and carried by the following vote:
AYES: ___ NOES: ____ ABSTENTIONS: __
2. A true, full and correct copy of the aforesaid Resolution passed at the meeting
described in the above and foregoing paragraph is attached to and follows this Certificate; said
Resolution has been duly recorded in the official minutes of said Town Council; the above and
foregoing paragraph is a true and correct excerpt from said minutes of said meeting pertaining to
the passage of said Resolution; the persons named in the above and foregoing paragraph, at the
time of said meeting and the passage of said Resolution, were the duly chosen, qualified and
acting members of said Town Council as indicated therein; each of said officers and member was
duly and sufficiently notified officially and personally in advance, of the time, place and purpose
of the aforesaid meeting and that said Resolution would be introduced and considered for
passage at said meeting; and said meeting was open to the public, and public notice of the time,
place and purpose of said meeting was given, all as required by Tex. Gov’t Code Ann. ch. 551.
Resolution 18-30
Page 2 of 4
SIGNED AND SEALED THE 27TH DAY OF AUGUST, 2018.
ATTEST: ___________________________________
Mayor
___________________________________
Town Secretary
(SEAL)
Resolution 18-30
Page 3 of 4
RESOLUTION DIRECTING PUBLICATION OF NOTICE
OF INTENTION TO ISSUE COMBINATION TAX AND SURPLUS REVENUE
CERTIFICATES OF OBLIGATION
THE STATE OF TEXAS §
COUNTIES OF TARRANT AND DENTON §
TOWN OF WESTLAKE §
WHEREAS, this Town Council deems it advisable to give notice of intention to issue
combination tax and surplus revenue certificates of obligation of the Town of Westlake, Texas
(the “Town”), as hereinafter provided; and
WHEREAS, it is hereby officially found and determined that the meeting at which this
Resolution was passed was open to the public and public notice of the time, place and purpose of
said meeting was given, all as required by Chapter 551, Texas Government Code.
THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE, TEXAS:
1. Attached hereto is a form of the Notice of Intention to Issue Combination Tax and
Surplus Revenue Certificates of Obligation of the Town of Westlake, Texas, the form and
substance of which is hereby adopted and approved.
2. The Town Secretary shall cause said notice to be published in substantially the
form attached hereto, in a newspaper, as defined by Subchapter C, Chapter 2051, Texas
Government Code, of general circulation in the area of said Town, once a week for two
consecutive weeks, the date of the first publication thereof to be at least 30 days prior to the date
tentatively set for the adoption of the ordinance authorizing the issuance of such certificates of
obligation as shown in said notice.
3. This Resolution shall become effective immediately upon adoption.
-----------------------------------
Resolution 18-30
Page 4 of 4
NOTICE OF INTENTION TO ISSUE COMBINATION TAX AND SURPLUS REVENUE
CERTIFICATES OF OBLIGATION OF THE TOWN OF WESTLAKE, TEXAS
NOTICE IS HEREBY GIVEN that the Town Council of the Town of Westlake, Texas, at
its meeting to commence at 6:30 p.m. on October 2, 2018, at its regular meeting place at Council
Chamber, 1500 Solana Boulevard, Building 7, Suite 7100, 1st Floor, Westlake, Texas,
tentatively proposes to adopt an ordinance authorizing the issuance of interest bearing certificates
of obligation, in one or more series, in an amount not to exceed $2,100,000 for paying all or a
portion of the Town’s contractual obligations incurred in connection with: (i) acquiring,
constructing, installing, and equipping additions, improvements, extensions, and equipment for
the Town’s water system, including a water transmission line; and (ii) paying legal, fiscal and
engineering fees in connection with such projects. The Town proposes to provide for the
payment of such certificates of obligation from the levy and collection of ad valorem taxes in the
Town as provided by law and from a pledge of surplus revenues of the Town’s waterworks and
sewer system (the “System ”) that remain after payment of all operation and maintenance
expenses thereof, and after all debt service, reserve, and other requirements in connection with
all revenue bonds or other obligations (now or hereafter outstanding) of the Town have been met,
to the extent that such obligations are payable from all or any part of the net revenues of the
System. The certificates of obligation are to be issued, and this notice is given, under and
pursuant to the provisions of V.T.C.A., Local Government Code, Subchapter C of Chapter 271.
TOWN OF WESTLAKE, TEXAS
estlake Town Council
TYPE OF ACTION
Regular Meeting - Action Item
Monday, August 27, 2018
TOPIC: Conduct a public hearing and consideration of Ordinance amending
Ordinance 202 approving the PD1 zoning district by repealing Ordinance
529, which approved two additional office buildings on Lot 1R, Block 1,
Westlake/Southlake Park Addition Number One
STAFF CONTACT: Ron Ruthven, Director of Planning and Development
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Mission: Westlake is a
unique community blending
preservation of our natural
environment and
viewscapes, while serving
our residents and businesess
with superior municipal and
academic services that are
accessible, efficient, cost-
effective, & transparent.
Citizen, Student &
Stakeholder
High Quality Planning, Design &
Development - We are a desirable
well planned, high-quality
community that is distinguished by
exemplary design standards.
Preserve Desirability
& Quality of Life
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Mike Hudspeth, representing the property owner, BRE Solana LLC / Equity Office, is requesting
that Ordinance 529 be repealed in its entirety. Ordinance 529 approved a site plan amendment to
the PD1 (Solana) site plan allowing for two additional office buildings that were never constructed.
The reason for this request is allow Lot 1R, Block 1 of the Westlake/Southlake Park Addition
Number One to be replatted such that a new 19.58 acre lot is created., which would be located at
the northwest corner of Solana Boulevard and SH 114. The replat request follows this item on the
agenda.
Although the buildings were never constructed, the site plan amendment approved by Ordinance
529 remains in effect unless the Ordinance is amended or repealed. The new lot line created by
the proposed replat would not be compatible with the building layout approved by Ordinance 529.
Therefore, the ordinance approving the site plan must be repealed or amended. In the attached
letter, the applicant states that they have no plans to develop the property as shown on the
Ordinance 529 site plan request that the ordinance be repealed.
EXISTING CONDITIONS
The subject property is currently zoned Planned Development District Number 1-1 (PD1-1) and is
currently is developed as The Terrace portion of the larger Solana development. The principal
land uses in The Terrace are office uses.
ORDINANCE 529 DETAILS
Ordinance 529 (attached) was approved by the Town Council on August 27, 2007. The official
archived ordinance does not describe the building details and contains only landscape plans and a
photometric plan. However, the Town’s archives, where the original site plan records remain
stored, shows the building details as follows.
Phase One Building: 142,011 square feet, 5 stories
Phase Two Building: 142,011 square feet, 5 stories
To restate, the above buildings, which were approved by Ordinance 529, were never constructed.
PD1-1 SITE PLAN APPROVAL PROCESS
Ordinance 202, which approved the PD1 (later changed to PD1-1) zoning district, does not
require a concept plan or development plan. Rather, the original site plan exhibits attached to
Ordinance 202 are deemed by said ordinance to satisfy the requirement of a concept plan.
Therefore, any amendment to the site plans requires an amendment to Ordinance 202 whereby
the original site plan exhibits are amended.
Therefore, repealing Ordinance 529 will also serve to amend Ordinance 202, and any pertinent
subsequent amendments, such that the site plan amendment approved by Ordinance 529 is
removed from the master site plan (attached) for the PD1-1 zoning district.
PUBLIC NOTIFICATION
A total of 16 public hearing notices were sent to property owners within the PD1-1 zoning district
and a minimum of 200 feet from the PD1-1 zoning district. Notice of the public hearing was
published in the Fort Worth Star Telegram. To date no correspondence has been received.
PLANNING AND ZONING COMMISSION
On August 13, 2018 the Planning and Zoning Commission recommended approval of the request
by a vote of (4-0).
SUMMARY AND RECOMMENDATION
The property owner is requesting to repeal Ordinance 529 in order to allow for a replat of the
subject property that would yield a new 19.58 acre tract. The site plan approved in 2007 by
Ordinance 529 has never received a building permit and was never constructed. The property
owner states that they do not intend to construct the development approved by Ordinance 529.
Repealing Ordinance 529 does not affect the existing zoning of the property or the provisions of
the PD1-1 zoning district other than to amend the master site plan for the zoning district whereby
the buildings approved by Ordinance 529 are removed.
Staff recommends approval.
ATTACHMENTS
1. Location Map
2. Developer Submittal: Letter from Property Owner requesting repeal of Ordinance 529
3. Staff Exhibit: Ordinance 529
4. Draft Ordinance
P D 1—1 Site Plan area approved by Ordinance 529 LocaƟon Map
TOWN OF WESTLAKE
ORDINANCE NO. 529
AN ORDINANCE OF THE TOWN OF WESTLAKE AMENDING THE SITE
PLAN FOR PLANNED DEVELOPMENT NO. i TO ALLOW TWO
ADDITIONAL OFFICE BUILDINGS TO BE LOCATED ON SOLANA BLVD IN
ADDITION NO. 1, LOT IR AND LOT 2, BLOCK 1 KNOWN AS THE SOLANA
BUSINESS PARK AT THE NORTHWEST CORNER OF SH 114 AND SOLANA
BLVD, PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A
SAVINGS CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Board of Aldermen of the Town of Westlake amended the Town
of Westlake Code of Ordinance on November 20, 1985 by adopting PD -1 and
establishing the zoning necessary to accommodate the Solana office complex; and
WHEREAS, the Board of Aldermen find it in the best interest of the public to
amend the Solana Comprehensive Site Plan to accommodate two additional office
buildings within the Solana Complex located on Solana Blvd west of the intersection of
Solana Blvd and Sam School Rd.; and
WHEREAS, the current zoning of the Solana PD -1 reflects the base zoning
standard of the O - Office Park zoning criteria which considers office buildings an
allowable use; and
WHEREAS, the Board of Aldermen of the Town of Westlake acknowledge that
the amended site plan provides buildings which exceed the maximum height of 700 mean
sea level established in Ordinance No. 202; and
WHEREAS, the Board of Aldermen have reviewed the site plan and find the
height of the proposed structures does not negatively impact the visual image of the
Town nor does it negatively impact any residential use.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF
THE TOWN OF WESTLAKE, TEXAS:
SECTION 1: That all matters stated in the preamble are found to be true and
correct and are incorporated herein as if copied in their entirety.
SECTION 2: That the Board of Aldermen of the Town of Westlake, Texas, does
hereby approve an amended site plan, attached as Exhibit "A", to allow two additional
office buildings in PD -1.
SECTION 3: It is hereby declared to be the intention of the Board of Aldermen
of the Town of Westlake, Texas, that sections, paragraphs, clauses and phrases of this
Ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this
Ordinance shall be declared legally invalid or unconstitutional by the valid judgment or
decree of any court of competent jurisdiction, such legal invalidity or unconstitutionality
shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of
this Ordinance since the same would have been enacted by the Board of Aldermen of the
Town of Westlake without the incorporation in this Ordinance of any such legally invalid
or unconstitutional, phrase, sentence, paragraph or section.
PASSED AND APPROVED ON THIS 27' DAV OF AUGUST 2007.
Scott Bradley, Mayor
ATTEST:
kiFA Sutter, TRMC, Town Secretary Trent Petty, Town M ager
APPROVED AS TO F
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DALLAS, TX 75201-1753
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Maximo, D.
F. 11020
NEP ENGINEER
Blum Consulting Engineers Inc
8146 Walnut HIII Lane
Dallas.Taxas 75231
STRUCTURAL
Ingemum7700San Felipe,5uits 110
HMMn .Teras 77063
CIVIL ENGINEER
HWI-lbollars Inc.
3131 McKinney Ave. Suite 600
Dallas, Texas 75200.2489
LANDSCAPE ARCHITECT
Masa Design Group
1807 Ross Avenue, Suite 333
Dallas, Texas 75201
INTERIOR DESIGNER
DMJM Rollet
515 S. Flower Street, 8th Floor
Los Angeles, California 90071
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Ordinance 862
Page 1 of 3
TOWN OF WESTLAKE
ORDINANCE NO. 862
AN ORDINANCE AMENDING ORDINANCE 202, AS AMENDED; REPEALING
ORDINANCE 529 WHICH APPROVED A COMPREHENSIVE PD SITE PLAN
AMENDMENT FOR THE PD1-1 ZONING DISTRICT; PROVIDING FOR A
SEVERABILITY CLAUSE; PROVIDING FOR A SAVINGS CLAUSE; PROVIDING
FOR A PENALTY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Town of Westlake, Texas is a general law municipality; and
WHEREAS, the Town Council of the Town of Westlake finds it necessary for the public
health, safety and welfare that development occur in a controlled and orderly manner; and
WHEREAS, on November 16, 1992 the Town Council of the Town of Westlake, Texas
approved Ordinance 202 establishing the PD1 zoning district; and
WHEREAS, Section 5 of Ordinance 202 states that “any development within PD1 not
materially in accordance with the Site Plans [adopted by Ordinance 202] will require the
submission and approval of a new comprehensive site plan for such additional or substantially
changed development…”; and
WHEREAS, Section 5 of Ordinance 202 further states that “any requirement of a
concept plan shall be deemed satisfied by the Site Plans.; and
WHEREAS, on August 27, 2007, the Town Council of the Town of Westlake, Texas
approved Ordinance 529, which amended Ordinance 202 by approving a comprehensive site
plan amendment to allow for two additional buildings; and
WHEREAS, on March 10, 2008, The Town Council of the Town of Westlake, Texas
approved Ordinance 588, which amended Ordinance 202 and approved various amendments to
development provisions; and
WHEREAS, on January 7, 2013, The Town Council of the Town of Westlake, Texas
approved Ordinance 691, which amended Ordinance 202 and approved the partition of PD1 into
three separate planning areas known as PD1-1, PD1-2 and PD1-3; and
WHEREAS, Upon the passage of Ordinance 691, Ordinance 202 was not repealed; and
WHEREAS, on June 15, 2015, The Town Council of the Town of Westlake, Texas
approved Ordinance 751, which amended Ordinance 202 by approving a comprehensive site
plan amendment; and
Ordinance 862
Page 2 of 3
WHEREAS, on January 25, 2016, The Town Council of the Town of Westlake, Texas
approved Ordinance 767, which amended certain PD1-1 development regulations and amended
Ordinance 691; and
WHEREAS, on March 28, 2016, The Town Council of the Town of Westlake, Texas
approved Ordinance 774, which further amended certain PD1-1 development regulations and
amended Ordinance 691; and
WHEREAS, Ordinance 691 and Ordinance 202 serve to regulate the PD1-1 zoning
district as amended; and
WHEREAS, the property owner has petitioned the Town Council seeking to repeal
Ordinance 529, which only amended Ordinance 202, and states that they have no intention to
construct the buildings approved by Ordinance 529; and
WHEREAS, following provision of proper legal notice, including written notice to
owners within the PD1-1 zoning district and within 200 feet of the subject property, published
notice and posted notice in accordance with the Texas Open Meetings Act of public hearing, a
public hearing was held on August 27, 2018, by the Town Council; and
WHEREAS, upon the recommendation of the Planning and Zoning Commission on
August 13, 2018, the Town Council of the Town of Westlake, Texas is of the opinion that it is in
the best interests of the Town and its citizens that Ordinance 529 be repealed.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That the recitals set forth above are hereby incorporated herein, adopted
by the Town and found to be true and correct.
SECTION 2: That Ordinance 202, as amended, of the Town of Westlake, Texas be
amended by repealing Ordinance 529.
SECTION 3: Sections, paragraphs, sentences, phrases, clauses and words of this
Ordinance are severable, and if any section, paragraph, sentence, phrase, clause or word in this
Ordinance or application thereof to any person or circumstance is held invalid or unconstitutional
by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining
portions of this ordinance, and the Town Council hereby declares that it would have passed such
remaining portions of this Ordinance despite such invalidity, which remaining portions shall
remain in full force and effect.
SECTION 4: This Ordinance shall be cumulative of all other ordinances of the Town
affecting the regulations of land and zoning and shall not repeal any of the provisions of those
ordinances except in those instances where the provisions of those Ordinances are in direct
conflict with the provisions of this Ordinance.
Ordinance 862
Page 3 of 3
SECTION 5: It shall be unlawful for any person to violate any provision of this
Ordinance, and any person violating or failing to comply with any provision hereof shall be
fined, upon conviction, in an amount not more than Two Thousand Dollars ($2,000) and a
separate offense shall be deemed committed each day during or on which a violation occurs or
continues.
SECTION 6: This ordinance shall take effect immediately from and after its passage as
the law in such case provides.
PASSED AND APPROVED ON THIS 27th DAY OF AUGUST 2018.
_____________________________
ATTEST: Laura Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Page 1 of 3
ESTLAKE TOWN COUNCIL
TYPE OF ACTION
Regular Meeting - Action Item
Monday, August 27, 2018
TOPIC: Conduct a public hearing and consider approval of a Resolution approving
a Replat for a Planned Development Zoning District (PD) for an
approximately 71.78-acre portion of Planned Development District 1,
Planning Area 1 (PD 1-1). The property is generally located west of State
Highway 114 and north of Solana Blvd.
STAFF CONTACT: Nick Ford, Development Coordinator
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Planned / Responsible
Development
Citizen, Student &
Stakeholder
High Quality Planning, Design &
Development - We are a desirable well
planned, high-quality community that
is distinguished by exemplary design
standards.
Preserve Desirability
& Quality of Life
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
On April 8, 1988, the Board of Alderman approved a final plat for the PD1 district. On May 5,
2013, a minor plat for the same property was filed as Westlake/Southlake Replat Park #1 Block 1
Lot 1R1. As of today, this configuration remains the same. The intent of this replat is to
subdivide the property into one 52.18-acre portion (Westlake/Southlake Park Addition #1 Block
1, Lot 1R2) and a 19.48-acre portion (Westlake/Southlake Park #1 Block 1, Lot2R2). Although
the property was already platted this allows for ease of use when a new owner wants to buy a lot
or develop on the property in the future, providing for clearer delineation between the properties.
This replat conforms to the zoning standards as set forth in the PD1-1 District established by
Ordinance 202.
Page 2 of 3
RECOMMENDATION
Staff recommends approval of this item.
On Monday, August 13, 2018, the Planning and Zoning Commission recommended approval of
this replat with a vote of (4-0).
ATTACHMENTS
1. Vicinity Map
2. Resolution
3. Exhibit A – Westlake/Southlake Replat
Page 3 of 3
Attachment 1: Project Vicinity Map
Resolution 18-32
Page 1 of 3
TOWN OF WESTLAKE
RESOLUTION NO. 18-32
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
APPROVING A REPLAT FOR A PLANNED DEVELOPMENT ZONING DISTRICT (PD)
FOR AN APPROXIMATELY 71.78-ACRE PORTION OF PLANNED DEVELOPMENT
DISTRICT 1, PLANNING AREA 1 (PD 1-1). THE PROPERTY IS GENERALLY
LOCATED WEST OF STATE HIGHWAY 114 AND NORTH OF SOLANA BLVD.
WHEREAS, the Planning and Zoning Commission held a public hearing on August 13,
2018 and voted unanimously to recommend approval of the replat; and,
WHEREAS, the Planned Development District 1, Planning Area 1 (PD1-1) is established
by Ordinance 202; and
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town of Westlake Town Council Westlake, Texas, after
considering the recommendation for approval from the Planning and Zoning Commission on
August 13, 2018, does hereby approve the replat of Lot 1R2 & Lot 2R2, Block 1 of
Westlake/Southlake Park Addition #1, attached as Exhibit “A”.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 18-32
Page 2 of 3
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 27TH DAY OF AUGUST 2018.
ATTEST: _____________________________
Laura L. Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Resolution 18-32
Page 3 of 3
EXHIBITS
EXHIBIT A Westlake/Southlake Replat
O.P.R.T.C.T.
CC# D209080990
PARK ADDITION NO. 1
WESTLAKE/SOUTHLAKE
LOT 2R1, BLOCK 1
O.P.R.T.C.T.
CC# D213118945
3.421 ACRES
PARK ADDITION NO. 1
WESTLAKE/SOUTHLAKE
LOT 1R2, BLOCK 1
P.R.T.C.T.
CABINET A, SLIDE 283
PARK ADDITION NO. 1
WESTLAKE/SOUTHLAKE
LOT 1R, BLOCK 2
2R2
LOT
LOCATION
PROJECT
CALHOUN-2407FTW...\V8i\PlotTables\PENTABLE.TBLPDF_2D_MON_FW_CR_600.pltSheetI:\33000s\33051\002\CADD\Final Plat\V501-FP-30482.dgnHALFFah4022:23:15 PM7/18/2018N
VICINITY MAP NORTHCHAPELINVERNESS
SEMINOLEFA
IR
WAYV
IL
LAGEFRESH MEADOWTR
O
O
N
FORESTHILLI
N
DI
A
N
GREENBRIARHILLHI
LLCRESTCOLONIA LC
YP
RES
S PHOENIXPEBBLEBEACHINVERNESSMUIRFI
E
L
DCITY
LIM
ITWHITES1.5DOVE
MOCKINGBIRD CREEKSHADOWSAM SCHOOLKirkwood
Branch
FRENCHK
ING
LIMIT
CIT
Y
LI
MITWEST
L
A
KE
114SOLANABLVD
BLVD
KIRKWOOD
DOVE
DAVIS BLVDVALUE19381938
ENCLAVE
CAPITAL
SUNRISERANCHCOYOTE
CLAIRDEN
RA
N
C
H
KING RANCH
CAMPUSTERRABELLA
BEGINNING
POINT OF
D.R.T.C.T.
VOL. 13290, PG. 0009
SOLANA LIMITED PARTNERSHIP
MAGUIRE PARTNERS
D.R.T.C.T.
VOL. 9006, PG. 943
STATE OF TEXAS
P.R.T.C.T.
VOL. 388-214, PG. 78 & 79
VARIABLE WIDTH R.O.W.
ABSTRACT NO. 778PERRY LINNEY SURVEY
BY
SITUATED IN THE
TBPLS FIRM NO. 10029605
4000 FOSSIL CREEK BLVD. FORT WORTH, TEXAS 76137 (817) 847-1422
OF
IN THE
71.78 ACRES
BEING A TOTAL OF
THIS PLAT FILED IN INSTRUMENT #______________, DATE:__________
BEING A REVISION OF
(CC# D213118945)
WESTLAKE/SOUTHLAKE PARK ADDITION NO. 1
LOT 1R1, BLOCK 1
TARRANT COUNTY, TEXAS
TOWN OF WESTLAKE,
CM THROOP SURVEY, ABSTRACT NO. 1510
1 OF 2
SHEET
ABSTRACT NO. 1510
CM THROOP SURVEY
E=2374339.40
N=7043254.88
E=2377091.76
N=7043538.16
N
200150100500
SCALE: 1"=100'
ESTATE SOLUTION
CORELOGIC REAL
O.P.R.T.C.T.
CC# D203231446
SOLANA LIMITED PARTNERSHIP
MAGUIRE PARTNERS
O.P.R.T.C.T.
CC# D214150692
WESTLAKE, LLC
CAMPUS CIRCLE
O.P.R.T.C.T.
CC# D214180316
BRE SOLANA, LLC.
O.P.R.T.C.T.
CC# D214180316
BRE SOLANA, LLC.
POINT FOR A CORNER
ADJACENT PROPERTY LINES
FOUND IRON ROD OR MONUMENT
W/ CAP
•" SIR
EXISTING EASEMENT LINES
LEGEND
PROPOSED EASEMENT LINES
SURVEYOROWNERDEVELOPER
D.R.D.C.T.
VOL. 14008, PG. 319
INTERCHANGE AGREEMENT
KIRKWOOD BOULEVARD
APPROXIMATE LOCATION
255.14'
S62° 42' 28"W
44.82'
S83° 33' 19"W
137.04'
S77° 12' 40"W
109.97'
N68° 23' 25"W
41.93'
S89° 01' 11"W
137.56'
S35° 49' 41"E
CD=415.82'
CB=S75° 26' 08"W
L=417.21'
T=210.01'
R=1472.00'
|=16° 14' 22"
CD=319.36'
CB=S65° 00' 42"W
L=319.45'
T=159.81'
R=3972.00'
|=04° 36' 29"
CD=335.11'
CB=S80° 22' 59"W
L=335.28'
T=167.81'
R=3028.00'
|=06° 20' 39"
CD=722.68'
CB=N85° 35' 23"W
L=733.65'
T=378.26'
R=1222.00'
|=34° 23' 55"
CD=343.93'
CB=N79° 41' 07"W
L=346.17'
T=175.36'
R=878.00'
|=22° 35' 24"CD=122.28'
CB=N86° 26' 17"W
L=122.40'
T=61.33'
R=772.00'
|=09° 05' 04"
CD=65.11'
CB=S35° 44' 26"E
L=65.12'
T=32.56'
R=1452.39'
|=02° 34' 08"
CD=137.62'
CB=S12° 50' 29"W
L=156.66'
T=106.75'
R=90.00'
|=99° 43' 58"N29° 41' 01"E 1576.45'S
2
9
° 2
9' 5
5
"
E
5
7
3
.3
0'
S33° 3
1' 20"E 362.48'
N89° 27' 04"E 1401.30'
CAP
HUITT ZOLLARS
1/2" FIR W/
CAP
HUITT ZOLLARS
1/2" FIR W/
CAP
HUITT ZOLLARS
5/8" FIR W/
CUT
FND "X"
CAP
HUITT ZOLLARS
1/2" FIR W/
CAP
HUITT ZOLLARS
1/2" FIR W/
WEST
LEANS
1/2" FIR
CAP
HUITT ZOLLARS
5/8" FIR W/
CAP REMAINS
5/8" FIR W/
SOUTH
5/8" FIR LEANS
CAP REMAINS
1/2" FIR W/
CAP
HUITT ZOLLARS
1/2" FIR W/
NAIL
FND MAG
CUT
FND "X"
CAP
HUITT ZOLLARS
1/2" FIR W/
CAP
HUITT ZOLLARS
5/8" FIR W/
CAP
HUITT ZOLLARS
1/2" FIR W/
CAP
HUITT ZOLLARS
1/2" FIR W/
brian.driesse@equityoffice.com
Fax:817-430-8750
Phone: 817-430-0100
Westlake, TX 76262
9 Village Circle, Suite 400
BRE Solana, LLC
Brian Driesse
brad.blankenship@cushwake.com
Fax: 214-438-1521
Phone: 972-232-8506
Dallas, TX 75225
5956 Sherry Lane, Suite 2000
dba Cushman & Wakefield
Cassidy Turley Real Estate Service LLC
Brad Blankenship
S82°20
'12"E
294
.59
'N07°35'33"E871.71'160.77'S07°35'33"W1
4
5
6
78
2
3
187
.04
'N82°20
'12"W
10
9
11
13
14
12
15
16
17
18
19
20
2122
23
24
25
32
33
S52°54'25"W
258.90'
12.21'
S44°57'05"E 51.86'
37.71'
S51°04'25"W
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
30
31
32
33
N82°20'12"W
S07°39'48"W
N82°20'12"W
N07°39'48"E
S07°35'33"W
S82°24'27"E
S07°35'33"W
N82°24'27"W
S82°24'27"E
S07°35'33"W
N82°24'27"W
S82°24'27"E
S07°35'33"W
N82°24'27"W
S82°24'27"E
S36°59'23"E
S82°24'27"E
S07°35'33"W
N82°24'27"W
N36°59'23"W
N82°24'27"W
S07°35'33"W
N82°24'27"W
N07°35'33"E
N82°24'27"W
N82°18'59"W
N07'40'50"E
S82°19'01"E
S07°41'01" W
90.80'
20.00'
15.00'
20.00'
13.27'
21.41'
15.00'
21.41'
32.20'
15.00'
32.20'
18.98'
15.00'
18.98'
62.43'
14.44'
91.35'
15.00'
97.63'
14.44'
3.98'
14.91'
15.00'
14.91'
52.17'
105.00'
16.02'
105.00'
16.02'440.88' S07°35'33"W181.77'S07°35'33W262.35'
S52°54'25"W
49
48
46
N35°00'00"E
N80'11'08"E
S62°26'28"E
46
47
48
13.78'
176.45'
21.35'
38
39
40
41
38
39
40
41
S07°40'44"W
N82°19'16"W
N07°40'44"E
20.00'
20.00'
S82°19'16"E 20.00'
20.00'
N81°36
'50
"W
427
.23
'S81°36
'50"E
434
.56
'EXISTING LOT LINE
"HALFF ASSOC INC."
YELLOW CAP STAMPED
1/2" SET IRON ROD W/
PROPOSED BOUNDARY
PROPOSED SETBACK LINES
EXISTING SETBACK LINES
APPROXIMATE SURVEY LINE
LINEAR TABLE
WATER EASEMENT
LINEAR TABLE
WATER EASEMENT
LINEAR TABLE
RIGHT OF WAY DEDICATION
LINEAR TABLE
ELECTRIC EASEMENT
49
N80°00'00"E 10.00'
47
NOT TO SCALE
CL=159.33'
CB=N75°31'54"E
L=159.40'
T=79.77'
R=1555.51'
|=05°52'17"S29°01'23"W 608.66'L=305.24'
L=22.84'
31
30 384.45'
S 40°20'50"WN40°20'50"E
401.09'
28.88'
S36°42'07"E
14.72'
S57°37'38"WS04°16'11"E78.99'
30.00'
N49°39'10"W
REPLAT
PARK ADDITION NO. 1
WESTLAKE/SOUTHLAKE
LOT 1R2 & LOT 2R2, BLOCK 1S7° 41' 09" W 1459.70'(ACCESS ESMT.)288.97'S07°41'09"W38.84'
N82°21'48"W
163.01'
S37°32'45"W
192.17'S07°41'09"WCL=116.63
CB=S 82° 27' 6" W
L=116.64'
T=58.33'
R=3028.00'
|=2° 12' 25"
(ACCESS ESMT.)
dcalhoun@halff.com
Direct: (817) 764-7505
Forth Worth, TX 76137
4000 Fossil Creek Blvd.
Halff Associates, Inc.
Douglas A. Calhoun, RPLS
JULY 18, 2018
(BY THIS PLAT)
100' BUILDING LINE
(BY THIS PLAT)
EASEMENT
MUTUAL ACCESS
VARIABLE WIDTH
(BY THIS PLAT)
100' BUILDING LINE
(BY THIS PLAT)
100' BUILDING LINE
subdivide one lot into two lots.
The purpose of the Replat is to
S
T
A
T
E
HI
G
H
WA
Y 114
SOLANA BOULEVARD
SOLANA BOULEVARD
THAT AFFECT THIS AREA
AND RECORDING INFORMATION
ALL NON-EXCLUSIVE EASEMENTS
SEE NOTE FOR A LISTING OF
UNDERGROUND FACILITIES
NON-EXCLUSIVE EASEMENT FOR
THAT AFFECT THI
S AREAAND RECORDI
NG I
NFORMATI
ONALL NON-EXCLUSI
VE EASEMENTSSEE NOTE FOR A LI
STI
NG OFUNDERGROUND FACI
LI
TI
ESNON-EXCLUSI
VE EASEMENT FOR D.R.T.C.T.VOL.
1
2
9
0
2, PG.
3
3
8
(FI
RE PROTECTI
ON)D.R.T.C.T.VOL.
9
4
3
7, PG.
11
2
7D.R.D.C.T.VOL.
2
4
8
7 , PG.
2
1
0AGREEMENTRECIPROCAL EASEMENT D.R.T.C.T.
VOL. 12902, PG. 338
(STORM DRAINAGE)
D.R.T.C.T.
VOL. 9437, PG. 1127
D.R.D.C.T.
VOL. 2487, PG. 210
AGREEMENT
RECIPROCAL EASEMENT
D.R.T.C.T.
VOL. 12902, PG. 338
D.R.T.C.T.
VOL. 9437, PG. 1127
D.R.D.C.T.
VOL. 2487, PG. 210
AGREEMENT
RECIPROCAL EASEMENT
D.R.T.C.T.
VOL. 12902, PG. 338
(STORM DRAINAGE)
D.R.T.C.T.
VOL. 9437, PG. 1127
D.R.D.C.T.
VOL. 2487, PG. 210
AGREEMENT
RECIPROCAL EASEMENT
THAT AFFECT THIS AREA
AND RECORDING INFORMATION
ALL NON-EXCLUSIVE EASEMENTS
SEE NOTE FOR A LISTING OF
UNDERGROUND FACILITIES
NON-EXCLUSIVE EASEMENT FOR
D.R.T.C.T.
VOL. 12902, PG. 338
(FIRE PROTECTION)
D.R.T.C.T.
VOL. 9437, PG. 1127
D.R.D.C.T.
VOL. 2487, PG. 210
AGREEMENT
RECIPROCAL EASEMENT THAT AFFECT THIS AREA
AND RECORDING INFORMATION
ALL NON-EXCLUSIVE EASEMENTS
SEE NOTE FOR A LISTING OF
UNDERGROUND FACILITIES
NON-EXCLUSIVE EASEMENT FOR
D.R.T.C.T.
VOL. 12902, PG. 338
(FIRE PROTECTION)
D.R.T.C.T.
VOL. 9437, PG. 1127
D.R.D.C.T.
VOL. 2487, PG. 210
AGREEMENT
RECIPROCAL EASEMENT
THAT AFFECT THIS AREA
AND RECORDING INFORMATION
ALL NON-EXCLUSIVE EASEMENTS
SEE NOTE FOR A LISTING OF
UNDERGROUND FACILITIES
NON-EXCLUSIVE EASEMENT FOR
THAT AFFECT THIS AREA
AND RECORDING INFORMATION
ALL NON-EXCLUSIVE EASEMENTS
SEE NOTE FOR A LISTING OF
UNDERGROUND FACILITIES
NON-EXCLUSIVE EASEMENT FOR
D.R.T.C.T.
VOL. 12902, PG. 338
(DRAINAGE EASEMENT)
D.R.T.C.T.
VOL. 9437, PG. 1127
D.R.D.C.T.
VOL. 2487, PG. 210
AGREEMENT
RECIPROCAL EASEMENT
THAT AFFECT THIS AREA
AND RECORDING INFORMATION
ALL NON-EXCLUSIVE EASEMENTS
SEE NOTE FOR A LISTING OF
UNDERGROUND FACILITIES
NON-EXCLUSIVE EASEMENT FOR
D.R.T.C.T.
VOL. 12902, PG. 338
(FIRE PROTECTION)
D.R.T.C.T.
VOL. 9437, PG. 1127
D.R.D.C.T.
VOL. 2487, PG. 210
AGREEMENT
RECIPROCAL EASEMENT
D.R.T.C.T.
VOL. 12902, PG. 338
(FIRE PROTECTION)
D.R.T.C.T.
VOL. 9437, PG. 1127
D.R.D.C.T.
VOL. 2487, PG. 210
AGREEMENT
RECIPROCAL EASEMENT
THAT AFFECT THIS AREA
AND RECORDING INFORMATION
ALL NON-EXCLUSIVE EASEMENTS
SEE NOTE FOR A LISTING OF
UNDERGROUND FACILITIES
NON-EXCLUSIVE EASEMENT FOR
THAT AFFECT THIS AREA
AND RECORDING INFORMATION
ALL NON-EXCLUSIVE EASEMENTS
SEE NOTE FOR A LISTING OF
UNDERGROUND FACILITIES
NON-EXCLUSIVE EASEMENT FOR
THAT AFFECT THIS AREA
AND RECORDING INFORMATION
ALL NON-EXCLUSIVE EASEMENTS
SEE NOTE FOR A LISTING OF
UNDERGROUND FACILITIES
NON-EXCLUSIVE EASEMENT FOR
THAT AFFECT THIS AREA
AND RECORDING INFORMATION
ALL NON-EXCLUSIVE EASEMENTS
SEE NOTE FOR A LISTING OF
UNDERGROUND FACILITIES
NON-EXCLUSIVE EASEMENT FOR
THAT AFFECT THIS AREA
AND RECORDING INFORMATION
ALL NON-EXCLUSIVE EASEMENTS
SEE NOTE FOR A LISTING OF
UNDERGROUND FACILITIES
NON-EXCLUSIVE EASEMENT FOR
D.R.T.C.T.
CC# D205311995
ACCESS EASEMENT
APPROXIMATE LOCATION
D.R.T.C.T.
CC# D205311995
ACCESS EASEMENT
APPROXIMATE LOCATION
D.R.T.C.T.
VOL. 9187, PG. 1766
EASEMENT
UTILITY
D.R.T.C.T.
VOL. 12902, PG. 338
(STORM DRAINAGE)
D.R.T.C.T.
VOL. 9437, PG. 1127
D.R.D.C.T.
VOL. 2487, PG. 210
AGREEMENT
RECIPROCAL EASEMENT
D.R.T.C.T.
CC# D210070863
EASEMENT
ACCESS
D.R.D.C.T.
VOL. 9276, PG. 1941
COMPANY EASEMENT
BELL TELEPHONE
SOUTHWESTERN
THAT AFFECT THIS AREA
AND RECORDING INFORMATION
ALL NON-EXCLUSIVE EASEMENTS
SEE NOTE FOR A LISTING OF
UNDERGROUND FACILITIES
NON-EXCLUSIVE EASEMENT FOR
THAT AFFECT THIS AREA
AND RECORDING INFORMATION
ALL NON-EXCLUSIVE EASEMENTS
SEE NOTE FOR A LISTING OF
UNDERGROUND FACILITIES
NON-EXCLUSIVE EASEMENT FOR
THAT AFFECT THIS AREA
AND RECORDING INFORMATION
ALL NON-EXCLUSIVE EASEMENTS
SEE NOTE FOR A LISTING OF
UNDERGROUND FACILITIES
NON-EXCLUSIVE EASEMENT FOR
THAT AFFECT THIS AREA
AND RECORDING INFORMATION
ALL NON-EXCLUSIVE EASEMENTS
SEE NOTE FOR A LISTING OF
UNDERGROUND FACILITIES
NON-EXCLUSIVE EASEMENT FOR
D.R.T.C.T.
VOL. 12902, PG. 338
(FIRE PROTECTION)
D.R.T.C.T.
VOL. 9437, PG. 1127
D.R.D.C.T.
VOL. 2487, PG. 210
AGREEMENT
RECIPROCAL EASEMENT
THAT AFFECT THIS AREA
AND RECORDING INFORMATION
ALL NON-EXCLUSIVE EASEMENTS
SEE NOTE FOR A LISTING OF
UNDERGROUND FACILITIES
NON-EXCLUSIVE EASEMENT FOR
D.R.T.C.T.
VOL. 12902, PG. 338
(STORM DRAINAGE)
D.R.T.C.T.
VOL. 9437, PG. 1127
D.R.D.C.T.
VOL. 2487, PG. 210
AGREEMENT
RECIPROCAL EASEMENT
#202AS PER ZONING ORDINANCE
VOL. 388/214, PG. 78 & 79
100' BUILDING LINE
#202
AS PER ZONING ORDINANCE
VOL. 388/214, PG. 78 & 79
100' BUILDING LINE
(DRAWN 200')APPROXIMATE SURVEY LINEO.P.R.T.C.T.
CC# D213118945
20' BUILDING LINE
THAT AFFECT THIS AREA
AND RECORDING INFORMATION
ALL NON-EXCLUSIVE EASEMENTS
SEE NOTE FOR A LISTING OF
UNDERGROUND FACILITIES
NON-EXCLUSIVE EASEMENT FOR
THAT AFFECT THIS AREA
AND RECORDING INFORMATION
ALL NON-EXCLUSIVE EASEMENTS
SEE NOTE FOR A LISTING OF
UNDERGROUND FACILITIES
NON-EXCLUSIVE EASEMENT FOR
THAT AFFECT THIS AREA
AND RECORDING INFORMATION
ALL NON-EXCLUSIVE EASEMENTS
SEE NOTE FOR A LISTING OF
UNDERGROUND FACILITIES
NON-EXCLUSIVE EASEMENT FOR
D.R.D.C.T.
VOL. 13679, PG. 129
EASEMENT
PERMANENT UTILITY
CITY OF SOUTHLAKE
XXXXXXXXXXX
(BY THIS PLAT)
EASEMENT
30' ELECTRICAL/COMMUNICATIONS
(BY THIS PLAT)
ABANDON THIS SECTION
P.R.T.C.T.)
VOL. 388-214, PG. 78 & 79
(VARIABLE WIDTH R.O.W.
THAT AFFECT THIS AREA
AND RECORDING INFORMATION
ALL NON-EXCLUSIVE EASEMENTS
SEE NOTE FOR A LISTING OF
UNDERGROUND FACILITIES
NON-EXCLUSIVE EASEMENT FOR
(BY THIS PLAT)
EASEMENT
20'x20' ELECTRICAL
(BY THIS PLAT)
DEDICATION
RIGHT OF WAY
0.123 ACRES
T
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T
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O.W.
CITY OF SOUTHLAKE
(BY THIS PLAT)
EASEMENT
WATER LINE
(BY THIS PLAT)
EASEMENT
WATER LINE
O.P.R.T.C.T.
CC# D214180316
BRE SOLANA, LLC.
O.P.R.T.C.T.
CC# D213118945
71.78 ACRES
PARK ADDITION NO. 1
WESTLAKE/SOUTHLAKE
LOT 1R1, BLOCK 1
19.48 ACRES
PARK ADDITION NO. 1
WESTLAKE/SOUTHLAKE
LOT 2R2, BLOCK 1
O.P.R.T.C.T.
CC# D213118945
71.78 ACRES
PARK ADDITION NO. 1
WESTLAKE/SOUTHLAKE
LOT 1R1, BLOCK 1
O.P.R.T.C.T.
CC# D214180316
BRE SOLANA, LLC.
52.18 ACRES
PARK ADDITION NO. 1
WESTLAKE/SOUTHLAKE
LOT 1R2, BLOCK 1
Resolution 18-32
CALHOUN-2407FTW...\HALFF_MON_PENTABLE.TBLPDF_2D_MON_FW_CR_600.pltSheetI:\33000s\33051\002\CADD\Final Plat\V502-FP-30482.dgnHALFFah4022:22:18 PM7/18/2018BY
SITUATED IN THE
TBPLS FIRM NO. 10029605
4000 FOSSIL CREEK BLVD. FORT WORTH, TEXAS 76137 (817) 847-1422
OF
IN THE
71.78 ACRES
BEING A TOTAL OF
SURVEYOR
THIS PLAT FILED IN INSTRUMENT #______________, DATE:__________
BEING A REVISION OF
(CC# D213118945)
WESTLAKE/SOUTHLAKE PARK ADDITION NO. 1
LOT 1R1, BLOCK 1
TARRANT COUNTY, TEXAS
TOWN OF WESTLAKE,
CM THROOP SURVEY, ABSTRACT NO. 1510
2 OF 2
SHEET
brad.blankenship@cushwake.com
Fax: 214-438-1521
Phone: 972-232-8506
Dallas, TX 75225
5956 Sherry Lane, Suite 2000
dba Cushman & Wakefield
Cassidy Turley Real Estate Service LLC
Brad Blankenship
brian.driesse@equityoffice.com
Fax:817-430-8750
Phone: 817-430-0100
Westlake, TX 76262
9 Village Circle, Suite 400
BRE Solana, LLC
Brian Driesse
OWNERDEVELOPER
REPLAT
PARK ADDITION NO. 1
WESTLAKE/SOUTHLAKE
LOT 1R2 & LOT 2R2, BLOCK 1
LEGAL DESCRIPTION
Tarrant County, Texas.
Westlake, Tarrant County, Texas, as recorded in Document No. D213118945 Official Records
Being all of Lot 1R1, Block 1, Westlake/Southlake Park Addition No. 1, an addition to the Town of
NOTES:
TEXAS. COUNTY, DENTON RECORDS, PROPERTY REAL 15 PAGE 2279, VOLUME INTEXAS,
COUNTY TARRANT OF RECORDS DEED 190 PAGE 9105, VOLUME IN RECORDED INC.COOPERATIVE,
ELECTRIC TRI-COUNTY TO FACILITIES UNDERGROUND FOR EASEMENTNON-EXCULSIVE1.
TEXAS. COUNTY, DENTON RECORDS, PROPERTY REAL 135 PAGE 2298,VOLUME
IN TEXAS COUNTY, TARRANT RECORDS, DEED 532 PAGE 9140, VOLUME IN RECORDEDCOMPANY
TELEPHONE BELL SOUTHWESTERN TO FACILITIES UNDERGROUND FOR EASEMENTNON-EXCULSIVE2.
TEXAS. COUNTY DENTON RECORDS, PROPERTY REAL 890 PAGE 2300, VOLUMEIN
TEXAS, COUNTY, TARRANT RECORDS, DEED 776 PAGE 9156, VOLUME IN RECORDED 1, No.DISTRICT
UTILITY MUNICIPAL CLUB TROPHY TO FACILITIES UNDERGROUND FOR EASEMENTNON-EXCLUSIVE3.
TEXAS. COUNTY DENTON RECORDS, PRPERTY REAL 764PAGE
2312, VOLUME IN TEXAS, COUNTY, TARRANT RECORDS, DEED 727 PAGE 9172, VOLUME INRECORDED
CORPORATION ENSEARCH TO FACILITIES UNDERGROUND FOR EASEMENTNON-EXCLUSIVE4.
TEXAS. COUNTY, TARRANTRECORDS,
DEED 336, AND 335 334, 333, PAGE 12902, VOLUME IN RECORDED CONSENT BY AFFECTEDAS5.
4204. ZONE TEXAS CENTRAL NORTH 1983, NAD PLANE STATE ARE SHOWNCOORDINATES6.
TEXAS.
COUNTY, TARRANT OF RECORDS PLAT THE OF 79 & 78 PAGES 388-214, VOLUME INRECORDED
AS 1 NO. ADDITION PARK WESTLAKE/SOUTHLAKE OF PLAT FINAL THE IS BEARING OFBASIS7.
NOTED. OTHERWISE UNLESS CAP W/HALFF RODS IRON 1/2-INCH SET ARE CORNERS PROPERTYALL8.
CERTIFICATEOWNERS
Texas. County, Tarrant Records Official D213118945 No. Document in recordedas
Texas, County, Tarrant Westlake, of Town the to addition an 1, No. Addition ParkWestlake/Southlake
1, Block 1R1, Lot of all being and Texas County, Tarrant of Records Public Official theof
D214180316 in recorded deed the to according Texas, County, Tarrant Westlake, of Town 1510,No.
Abstract Survey Throop C.M. in situated land of tract a of owner theis LLC SolanaBRE WHEREAS
PRESENTS: THESE BY MEN ALL KNOW THEREFORE,NOW,
utility. that by performedordinarily
or required service and maintenance meters, reading of purpose the for property private to egressand
ingress of right the have shall utility public the and Texas, Westlake, of Town The Texas.Westlake,
of Town the of resolutions and regulations rules, ordinances, all with complying to subject system,its
of part or all removing or to adding and maintaining patrolling, inspecting, reconstructing,constructing,
of purpose the for easement the upon and from or to egress and ingress of right the havetimes
all at shall utility public that and easement the on system its of efficiency or maintenance,construction,
with interfere or endanger may way any in which growths or improvements other orshrubs
trees, fences, buildings, any of part or all removed keep and remove to right the have shalleasement
particular a use to Westlake of Town the by approved specifically utility public AnyWestlake.
of Town the by approved specifically utilities public all of accommodation and use mutual forreserved
hereby being easements Said shown. as easements the across or over upon, placed orreconstructed
constructed, be shall growths or improvements other or shrubs trees, fences, buildings,No
owner. property the of responsibility sole the is easements lane fire and utility the on surfacesother
any or paving of maintenance The easement. particular a of use the for Westlake of Town theby
approved specifically utilities private and public the and agencies collection rubbish and garbageunits,
police and fire public, the to open be shall easements lane fire and utility The indicated.purposes
the for reserved hereby are thereon easements The Texas. County, Tarrant Westlake, ofTown
the to addition an 1, No. Addition Park Westlake/Southlake 1, Block 2R2, Lot and 1R2 Lot asproperty
described above herein the designating plat, this adopt hereby does LLC, Solana, BRETHAT,
installed. as locations their bydetermined
be shall granted herein easements additional these of Description line. pavement or curb the tomain
the from services wastewater and services water hydrants, fire cleanouts, manholes, ofmaintenance
and installation for conveyed also is area Additional systems. the of maintenance andconstruction
for space working of area additional include also shall easements wastewater and mainWater
Texas. County, TarrantWestlake,
of Town the of resolutions and regulations, rules, ordinances, platting all to subject approved platThis
2018. ________________, of day ___ the this hand, myWITNESS,
LLC Solana,BRE
DriesseBrian
§ TEXAS OFSTATE
§ TARRANT OFCOUNTY
expressed
therein consideration and purposes the for same the executed he that me toacknowledged
and instrument foregoing the to subscribed is name whose person the be to me toknown
, DriesseBrian appeared personally day this on authority, undersigned the ME,BEFORE
. 2018 of_______________, day _____ the this OFFICE, OF SEAL AND HAND MY UNDERGIVEN
________________________________________
Name) (Agent's PublicNotary
____________________. Expires CommissionMy
SURVEYOR'S CERTIFICATE
. supervision and direction my under or me by madesurvey
that represents correctly plat this that and ground, the on marked properly be shall curve of points andpoints,
angle and corners, lot all that and ground; the on survey actual an from subdivision above the plattedhaving
Texas, of State the of Surveyor Land Professionaled Register A, Calhoun A. DouglasI, that certify to isThis
_________________________________
Douglas A. Calhoun
Registered Professional Land Surveyor
State of Texas No. 5619
Date:
§ TEXAS OFSTATE
§ TARRANT OFCOUNTY
expressed. therein considerations and purposed the for same the executed he that me toacknowledged
and instrument foregoing the to subscribedis name whose one the be to me to known Calhoun, A.Douglas
appeared, personally day this on Texas, Of State the for and inPublic Notary a,undersigned the me,Before
My commission expires: ___________________
NOTARY PUBLIC IN AND FOR THE STATE OF TEXAS
_____________________, 2018.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this the ____________ day of
JULY 18, 2018
Commission: Zoning and Planning Westlake of Town the byApproved
__________________________________________
DateChairman
___________________________________________
DateSecretary
____________Date: ___________________ No.:Document
Council: Town Westlake of Town the byApproved
__________________________________________
DateMayor
___________________________________________
DateSecretary
Date: ____________Document No.: ___________________
dcalhoun@halff.com
Fax: (817) 232-9784
Direct: (817) 764-7505
Fort Worth, TX 76137
4000 Fossil Creek Blvd.
Halff Associates, Inc.
Douglas A. Calhoun, RPLS
subdivide one lot into two lots.
The purpose of the Replat is to
Resolution 18-32
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting - Action Item
Westlake Town Council Meeting
Monday, August 27, 2018
TOPIC: Discussion and Consideration to Act on Fiscal Year 2018-2019 Proposed
Tax Rate, Take Record Vote and Set Public Hearing and Adoption Dates.
STAFF CONTACT: Tom Brymer, Town Manager
Amanda DeGan, Assistant Town Manager
Debbie Piper, Finance Director
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Mission: Westlake is a
unique community blending
preservation of our natural
environment and
viewscapes, while serving
our residents and businesess
with superior municipal and
academic services that are
accessible, efficient, cost-
effective, & transparent.
Fiscal Stewardship
Exemplary Service & Governance
- We set the standard by delivering
unparalleled municipal and
educational services at the lowest
cost.
Increase Financial
Capacity / Reserves
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 27, 2018 Completion Date: August 27, 2018
Funding Amount N/A Status - Funded Source - N/A
EXECUTIVE SUMMARY
The July certified tax roll has been received and the rates have been calculated based on the “Truth
in Taxation” criteria. The effective tax rate is $0.13551 per $100 valuation and the rollback tax
rate is $0.15618 per $100 valuation.
Page 2 of 2
When a proposed rate exceeds the rollback or the effective rate, whichever is lower, the Council
shall place a proposal to adopt the rate on the agenda of a future meeting as an action item and
hold two public hearings. The proposal shall specify the desired rate. A taxing unit cannot vote
to adopt a proposal to increase taxes by an unspecified amount.
Upon completion of the Municipal Budget Workshop, if the Council determines the proposed tax
rate should be set above the effective tax rate there are several requirements from the Local
Government Code 102 and the Tax Code (listed below) that must occur.
(a) State law requires an entity that will propose a tax rate that exceeds the lower of the rollback
or effective tax rate must vote to place a proposal to adopt the rate on the agenda of a future
meeting as an action item. This must be a record vote. This proposal must specify the
desired rate.
(b) If the motion passes, Council must also determine and set the dates for two public hearings
to allow for public input regarding the proposed ad valorem rate. The second hearing may
not be held earlier than the third day after the date of the first hearing.
(c) The governing body of a municipality shall also hold a public hearing on the proposed
budget separate from the the two public hearings mentioned above, prior to adopting the
proposed tax rate. Any person may attend and may participate in any of the hearings.
(d) The governing body shall set the final hearing for a date occurring after the 15th day after
the date the proposed budget is filed with the Town Secretary but before the date the
governing body makes its tax levy.
(e) The governing body shall provide for public notice of the date, time and location of the
hearing. This notice must include, in type of a size at least equal to the type used for other
items in the notice, and statement required to be included in the proposed budget under
Local Government Code Section 102.005(b).
Proposed dates for the two public hearings are as follows:
September 10, 2018 – after the regularly scheduled Board of Trustees meeting
September 18, 2018 or September 19, 2018
Should Council set another date for a public forum, separate and apart from the statutory public
hearings, Staff will work with Council to determine an appropriate date for this discussion as well.
RECOMMENDATION
Review and discussion of the proposed budget and ad valorem rate.
ATTACHMENTS
N/A
EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Charles Schwab
- Project Pegasus
- BRE Solana
- Maguire Partners-Solana Land, L.P., related to Centurion’s development
known as Entrada and Granada
b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee:
- Town Manager evaluation
- Town Manager search process
Town Council
Item # 10 – Executive
Session
Town Council
Item # 11 – Reconvene
Council Meeting
NECESSARY ACTION
a. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Charles Schwab
- Project Pegasus
- BRE Solana
- Maguire Partners-Solana Land, L.P., related to Centurion’s development
known as Entrada and Granada
b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee:
- Town Manager evaluation
- Town Manager search process
Town Council
Item #12 – Necessary Action
FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under “Future Agenda Item Requests”, an agenda item for a future
Council meeting. The Council Member making the request will contact the Town Manager
with the requested item and the Town Manager will list it on the agenda. At the meeting,
the requesting Council Member will explain the item, the need for Council discussion of
the item, the item’s relationship to the Council’s strategic priorities, and the amount of
estimated staff time necessary to prepare for Council discussion. If the requesting Council
Member receives a second, the Town Manager will place the item on the Council agenda
calendar allowing for adequate time for staff preparation on the agenda item.
- None
Town Council
Item # 13 – Future
Agenda Items
Town Council
Item # 14 – Adjournment
Regular Session