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HomeMy WebLinkAboutRes 18-09 WA Approval of ESC 11 contract Business and Student Support Services WESTLAKE ACADEMY RESOLUTION NO. 18-09 A RESOLUTION OF THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY AUTHORIZING THE SUPERINTENDENT TO ENTER INTO A CONTRACT WITH THE EDUCATION SERVICE CENTER REGION 11 FOR VARIOUS BUSINESS AND STUDENT SUPPORT SERVICES FOR THE OPERATION OF WESTLAKE ACADEMY. WHEREAS, the Westlake Academy has utilized the business and student services of the Education Service Center Region 11, which is responsible for providing training for faculty and staff, providing compliance training for public education rules and regulations, performing the payroll functions in full compliance with the Texas Education Agency (TEA) Financial Accountability System Resource Guide, as well as offering software and information technology training and hosting services to Westlake Academy; and, WHEREAS, additional personnel costs for the Academy would have a greater impact to the Academy's operating budget than utilizing these contracted services offered by the Education Service Center Region 11, and the quality of these services has been exceptional; and WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE WESTLAKE ACADEMY, TEXAS: SECTION 1: The above findings are hereby found to be true and correct and are incorporated herein in its entirety. SECTION 2: The Board of Trustees of the Westlake Academy hereby approves the contract with the Education Service Center Region 11 functions at Westlake Academy attached hereto as Exhibit "A"; and further authorizes the Superintendent to execute this agreement. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Board hereby determines that it would have adopted this Resolution without the invalid provision. Resolution WA 18-09 Page 1 of 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 15th DAY OF AUGUST 2018. Laura Wheat, President ATTEST: Kel Ed . ds, Board Secretary Thomas E. Brymer, up-rinte dent APPROVED AS TO FORM: 6r L. Stanton Lowry or Janet S. Bubert, School Attorney Resolution WA 18-09 Page 2 of 2 EDUCATION SERVICE CENTER REG I v N 1451 S.Cherry Lane White Settlement,TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary Report Last Year Enrollment:853 Contract Lock Date Enroll Start Enroll End Total Business Services 07/18/2018 09/01/2018 08/31/2019 $20,394.00 Comprehensive Services Basic Contract 07/18/2018 09/01/2018 08/31/2019 $650.00 Management Information Systems 07/18/2018 09/01/2018 08/31/2019 $14,839.00 Software&Support Service(TxEIS Student and Business) Technology Resources Education 07/18/2018 09/01/2018 08/31/2019 $2,300.00 Consortium(TREC) TSDS(PEIMS,studentGPS, 07/18/2018 09/01/2018 08/31/2019 $3,500.00 Dashboard,TIMS, UID,ECDS) TxEIS Service Fees(Co-op Fee, Hosting 07/18/2018 09/01/2018 08/31/2019 $4,100.00 Fee, SQL Anywhere 17, Extracts) $45,783.00 Each party paying for the performance of governmental functions or services must make those payments from current revenues available to the paying party. /Aalt-k, //ieff. ":") \51'1 Signature of Board President or Designee Date Approved by Board of Trustees AMP Signature of' uperintel d t or Designee Date Marlene Rutledne.Accountinn Tech H nuutledee rr westlake-tx.ors Desiiated District Contact E-mail of District Contact Please fax or e-mail to: For additional information. contact: Education Service Center Region 11 Dr. Clyde W. Steelman.Jr. Arlen: Dr. Clyde W. Steelman.Jr. (817) 740-3630 1451 S. Cherry Lane clydes(�i:escl/.net White Settlement. Texas 76108 i Fax (817) 740-7675 clydesCitsc 11.net ES 'egion 11 Executive D ctor Signature Resolution WA 18-09 Print Date: 7/18/2018 EDUCATION SERVICE CENTER ZI1 eralREGINent (MIA) This Master Interlocal Agreement("Agreement")is made by and between Education Service Center Region 11 ("ESC Region 11")and("Local Government"),(collectively referred to as the"Parties"or individually as the"Party")acting herein by and through their respectively authorized officers or employees. PREMISES WHEREAS,Chapter 791 of the Texas Government Code authorizes local governments to contract with each other to provide governmental functions and services; and WHEREAS,The Parties wish to enter into this Agreement to provide local governments with greater efficiency and economy in purchasing products and services; and WHEREAS,the governing bodies of the Parties, individually and together,do hereby adopt and find the foregoing promises as findings of said governing bodies; and NOW THEREFORE, premises considered, and in consideration of and conditioned upon the mutual covenants and agreements, herein,the Parties hereto mutually agree as follows: AGREEMENT 1. Term: This Agreement is effective from the date of the last signature and shall automatically renew annually unless either party gives sixty(60)days prior written notice of non-renewal. 2. Purpose: This Agreement shall: (1)Allow the Local Government to purchase products or services by purchase order, contract, agreement, or other appropriate legal method from ESC Region 11; and (2)Allow the Local Government to join ESC Region 11-sponsored purchasing cooperatives in order to purchase products or services from vendors which have been properly awarded contracts through statutorily authorized methods. 3. Relationship: The relationship between the Parties is that of Independent Contractor. Neither Party has the authority to bind the other in any manner.. The Local Government may be required to enter into subsequent contractual arrangements with ESC Region 11 for specific products or services. 4. Agreement and Interpretation: The Parties covenant and agree that any litigation relating to this agreement,the terms, and conditions of the agreement will be interpreted according to the laws of the State of Texas and venue shall be exclusively in Tarrant County,Texas. 5. Each party paying for the performance of governmental functions or services must make those payments from current revenues available to the paying party. Local Government ESC Region 11 1451 S. Cherry Lane Westlake Academy Charter School White Settlement,Texas 76108 Name of Local Government Attn: Athena Nance-Young 2600 JT Ottinger Rd,Westlake TX 76262 billing address: 1500 Solana Blvd Bldg 7 Ste 7200 Westlake TX 76262 Address of Local Government ESC Region 11 Authorized Representative Signature Date Marlene Rutledge(817)490-5737 Contact Name and Telephone Number ESC Region 11 Authorized Representative Title Board President Signature Date O1 I I I 220-810 Board Approval Date County/District# (if applicable) Resolution WA 18-09 EDUCATION SERVICE CENTER 4 GI NH 1451 S.Cherry Lane White Settlement,TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary for Business Services v30 Enrollment Period: 09/01/2018 - 08/31/2019 Last Year Enrollment: 853 Answer Price If you wish to sign up for Business Services, please indicate the service for Payroll Support which you wish to contract in the box on the right. Services Only Fee(see Business Service Contract Price List in the"Business Center $20,394.00 Handbook") Do you wish to sign up for the Requisition Module?If yes, please enter the amount of users in the box on the right. *A Requisition Module fee of$580+$20 per user will be applied. Bank Reconciliation: Enter the number of bank accounts that will be reconciled by ESC Region 11's Business Center in the box on the right. $200 per month for the first bank account,$50 per month for each additional account. Contract Adjustment Business Manager Service Fees(Call for quote Brandilyn DePalma (817)740-7610) By clicking the box on the right,I,as an authorized representative of the El above mentioned LEA/Charter,agree to the terms of the attached"Business Center Handbook"stating LEA/Charter Responsibility and ESC Region 11 Business Center Responsibility and Business Center Price List. Total: $20,394.00 Contract Contact: Marlene Rutledge mrutledge@westlake-tx.org(817)490-5737 Todd Wood(HR Director)twood@westlake-tx.org(817)490-5711 Resolution WA 18-09 36 CID#: 14328 Print Date: 7/18/2018 Page 1 of 2 Additional fees will be charged for public schools having more than five campuses or more than one payroll frequency. �(_®/ 2rsr/I '�i,.✓ie Superintendent or Approve" : EDUCATION SERVICE CENTER REGU N _ 1451 S.Cherry Lane White Settlement,TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary for Management Information Systems Software & Support Service (TxEIS Student and Business) ,8 Enrollment Period: 09/01/2018 -08/31/2019 Last Year Enrollment: 853 Answer Price TxEIS STUDENT If you wish to sign up for the TxEIS Student Software Contract,please enter 1.00 the number of regular instructional campuses using this software in the box on the right. TxEIS Student Annual License Fee $5,150.00 Please indicate the number of alternative campuses in your district using 0.00 this software in the box on the right. TxEIS Student Software License Fee(Alternative Campuses) Is this your FIRST year to contract with ESC Region 11 for your student system software?If yes,please select the option(s)you wish to purchase in the boxes below: First-Year LEA Installation Fee First-Year Campus Training Fee First-Year Conversion of Data from Prior Vendor Fee Do you wish to add the txGradebook System Option? If yes,enter the 38.00 $1,064.00 number of districtwide txGradebook users(Number of TEACHERS)in the box on the right. Do you wish to add the txAttendance System Option? If yes,enter the 1.00 $460.00 number of campuses using txAttendance in the box on the right. Resolution WA 18-09 91 CID#. 14326 Print Date: 7/18/2018 Page 1 of 2 Do you wish to add the TxEIS Health Application System?If yes,please 1.00 $425.00 enter the number of campuses using this system in the box on the right. TxEIS BUSINESS If you wish to sign up for the TxEIS Business Software Contract,please 0 check the box on the right. TxEIS Business System Annual License Fee $6,300.00 Please indicate the number of employees in your LEA in the box on the 100.00 $500.00 right. Is this your FIRST year to contract with ESC Region 11 for your Business software?If yes,please select the option(s)you wish to purchase in the boxes below: First-Year Installation and Training Fee First-Year Conversion of Data from Prior Vendor If you wish to sign up for the Requisition/Purchase Order System,please 17.00 indicate the number of users in the box on the right. Requisition/Purchase Order Annual License Fee $600.00 Requisition/Purchase Order User Fee $340.00 Adjustment Total: $14,839.00 Contract Contact: Marlene Rutledge mrutledge@westlake-tx.org(817)490-5737 *Annual licensing fee provides software maintenance,support, and all regularly scheduled training sessions,workdays, and user meetings. Resolution WA 18-09 91 CID#. 14326 Print Date: 7/18/2018 Page 2 of 2 EDUCATION SERVICE CENTER REGUNll . 1451 S. Cherry Lane White Settlement,TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary for TxEIS Service Fees (Co-op Fee, Hosting Fee, SQL Anywhere 17, Extracts) v20 Enrollment Period: 09/01/2018 -08/31/2019 Last Year Enrollment: 853 Answer Price Please indicate in the box on the right whether your district is self-hosting ESC Region XI the TxEIS Business and/or Student software or if it is being hosted by ESC Hosted Region 11. If your district is self-hosted,please indicate the number of CPU in the box on the right. Please select the number of users that will use the TxEIS software.(Do not 1 -30 users include teachers that use Gradebook) TxEIS Co-op License Fee $300.00 TxEIS Hosting Fee $3,000.00 Sybase SQL Anywhere 17 License $300.00 ESC Region 11 provides extracts from TxEIS that populate third-party 1-50 $500.00 software products with data.If your district uses third-party extracts,please select the number of extracts pulled per month that you require from the menu on right. Adjustment Total: $4,100.00 Contract Contact: Marlene Rutledge, mrutledge@westlake-tx.org, (817)490-5737 Resolution WA 18-09 90 CID#: 14325 Print Date: 7/18/2018 Page 1 of 1 EDUCATION SERVICE CENTER REGI Nll . 1451 S. Cherry Lane White Settlement,TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary for TSDS (PEIMS, studentGPS, Dashboard,TIMS, UID,ECDS) .7 Enrollment Period: 09/01/2018-08/31/2019 Last Year Enrollment: 853 Answer Price Please select the following TSDS services for which your district will use. TSDS PEIMS Support-Please select the options(s)that applies to your district: PEIMS Support(all districts and charter schools) 0 $2,250.00 PEIMS TSDS First Year Training(also select this checkbox if this is your district's first year to submit TSDS PEIMS) TSDS studentGPS Dashboard Support: studentGPS Dashboards-Annual Maintenance Training and Support RI $1,000.00 (Optional) studentGPS Dashboards-New Training and Support(Optional) TSDS Core Collections Support: ECDS(Support for Fall Kindergarten Submission and Spring Pre-K RI $250.00 Submission) Total: $3,500.00 Contract Contact: Ange Bumgarner(Registrar)abumgarner@westlakeacademy.org(817)490-5757 Marlene Rutledge mrutledge@westlake-tx.org(817)490-5737 Resolution WA 18-09 106 CID#. 14332 Print Date: 7/18/2018 Page 1 of 1 EDUCATION SERVICE CENTER REGUNII 1451 S.Cherry Lane White Settlement,TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary for Technology Resources Education Consortium (TREC) .46 Enrollment Period: 09/01/2018 - 08/31/2019 Last Year Enrollment: 853 Answer Price The following fees reflect your LEA's quoted TREC services.If you have any questions or would like to make changes,please contact Karen Smith (817)740-7540 or ksmith@esc11.net. TREC Library Management Service 1,450.00 $1,450.00 850.00 $850.00 TREC Resource Management Services TREC Data Services Enter ESC Region 11 quoted adjustment(if any) Total: $2,300.00 Contract Contact: Amy Hess(WA Librarian)ahess@westlakeacademy.org(817)490-5757 Marlene Rutledge mrutledge@westlake-tx.org(817)490-5737 Resolution WA 18-09 48 CID# 14329 Print Date: 7/18/2018 Page 1 of 1 EDUCATION SERVICE CENTER REGU N 1451 S. Cherry Lane White Settlement,TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary for Comprehensive Services Basic Contract .7 Enrollment Period: 09/01/2018 -08/31/2019 Last Year Enrollment: 853 Answer Price Do you wish to sign up for the Comprehensive Services Basic Contract?If Public $650.00 yes, please select your LEA's classification from the box on the right. (Independent) Public(Charter) Total: $650.00 Contract Contact: Marlene Rutledge,mrutledge©westlake-tx.org(817)490-5737 Resolution WA 18-09 32 CID# 14324 Print Date: 7/18/2018 Page 1 of 1 EDUCATION SERVICE CENTER 1451 S.Cherry Lane White Settlement,TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary for Business Services ,30 Enrollment Period: 09/01/2018-08/31/2019 Last Year Enrollment:853 Answer Price If you wish to sign up for Business Services,please indicate the service for Payroll Support which you wish to contract in the box on the right. Services Only Fee(see Business Service Contract Price List in the"Business Center $20,394.00 Handbook") Do you wish to sign up for the Requisition Module?If yes,please enter the amount of users in the box on the right. •A Requisition Module fee of$580+$20 per user will be applied. Bank Reconciliation:Enter the number of bank accounts that will be reconciled by ESC Region 11's Business Center in the box on the right. $200 per month for the first bank account,$50 per month for each additional account. Contract Adjustment Business Manager Service Fees(Call for quote Brandilyn DePalma (817)740-7610) By clicking the box on the right,I,as an authorized representative of the IRI above mentioned LEA/Charter,agree to the terms of the attached"Business Center Handbook"stating LEA/Charter Responsibility and ESC Region 11 Business Center Responsibility and Business Center Price List. Total: $20,394.00 Contract Contact: Marlene Rutledge mrutledge@westlake-tx.org(817)490-5737 Todd Wood(HR Director)twood@westlake-tx.org(817)490-5711 Resolution WA 18-09 36 CID#: 14328 Print Date: 7/18/2018 Page 1 of 2