HomeMy WebLinkAboutRes 18-08 WA Approving a Contract with North Central Texas Janitorial WESTLAKE ACADEMY
RESOLUTION NO. 18-08
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
AUTHORIZING THE SUPERINTENDENT TO ENTER INTO AN AGREEMENT WITH
NORTH CENTRAL TEXAS JANATORIAL FOR JANITORIAL SERVICES AT
WESTLAKE ACADEMY.
WHEREAS,the Board of Trustees finds the janitorial service will benefit the public: and
WHEREAS, the Board of Trustees finds that the contract from North Central Texas
Janitorial as "BEST Value" for janitorial services which will provide all necessary labor and
supplies for the cleaning of Westlake Academy: and
WHEREAS, the janitorial services cost has been included in the adopted 2018-2019
Westlake Academy budget and reject all other bids for janitorial service: and
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: The above findings are hereby found to be true and correct and are
incorporated herein in its entirety.
SECTION 2: That the Board of Trustees of Westlake Academy hereby authorizes the
Superintendent to enter into an agreement with North Central Texas Janitorial to provide janitorial
service at Westlake Academy.
SECTION 3: If any portion of this resolution shall, for any reason,be declared invalid by
any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof
and the Council hereby determines that it would have adopted this Resolution without the invalid
provision.
Resolution WA 18-08
Page 1 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE
ACADEMY,A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 15th DAY OF
AUGUST 2018.
ATTEST: Laura Wheat, President
Kell Edw s, Board Secretary Thomas E. Brymer, Yperintendent
APPROVED AS TO FORM:
92A&zw� 6,-
Janet S. Bubert or L. Stanton Lowry,
School Attorney
Resolution WA 18-08
Page 2 of 2
Janitorial Services for the
WESTLAKE ACADEMY
June 20, 2018
TOWN OF WESTLAKE
LAURA WHEAT
MAYOR
TOWN COUNCIL
CAROL LANGDON — MAYOR PRO TEM
RICK RENNHACK ALESA BELVEDERE
MICHAEL BERRETT WAYNE STOLTENBERG
THOMAS E. BRYMER
TOWN MANAGER
Town of Westlake
1500 Solana Blvd. Building 7, Suite 7200
Westlake, Texas 76262
Phone: 817-430-0941
Fax: 817-430-1812
WA 2018 Page 1
NOTICE TO BIDDERS
Sealed proposals addressed to the Town of Westlake for Janitorial services at:
WESTLAKE ACADEMY
Each bidder shall identify his sealed Proposal by typing on the outside of the envelope:
TOWN OF WESTLAKE
ATTN: Troy J. Meyer— Director of Facilities
1500 Solana Blvd. Building 7, Suite 7200, Westlake, Texas 76262
ALL COMPLETE BID PACKAGES MUST BE DELIVERED AND RECEIEVED
NO LATER THAN 1:30 P.M. (C.S.T.) ON THE 16 DAY OF JULY 2018 OR THEY WILL
BE DEEMED AUTOMATICALLY REJECTED.
All responses and requests for clarification/information shall be addressed in writing to
Troy J. Meyer, Director of Facilities at the above address
Or
Email at: tmeyer@westlake-tx.org
A pre-bid conference will be held at 2:00 p.m., Wednesday, June 27, 2018 at Westlake
Academy,
2600 JT Ottinger Rd., Westlake, Texas 76262 in the Multi Purpose Hall. All prospective
bidders are required to have a representative from their firm attend this pre-bid
conference.
The Bid opening will be held at 1:30 P.M., Tuesday, July 16, 2018 in the Town Council
Chambers at 1500 Solana Blvd. Building 7, Suite 7200, Westlake, Texas 76262.
Specifications will be furnished without charge to any contractor desiring to submit a bid
packages for this service will be available on Wednesday, June 20 through
Monday, July 13th from
9:00 am to 4:00 pm, Monday — Friday in person at the Town Hall
1500 Solana Blvd. Building 7, Suite 7200
Westlake, Texas 76262
The Town of Westlake reserves the right to reject any or all bids, and to waive any
formalities.
The Town of Westlake is committed to the ideals of equal opportunity, and strongly
encourages participation by HUB/MBE/WBE business enterprises.
WA 2018.—._�._-.--- -------- �–`_— Page 2
8.1
PROJECT SCOPE
TOWN OF WESTLAKE CLEANING CONTRACT
General: The Westlake Academy is a kindergarten to 12th grade campus with a total of
830 students and 80 staff members which opened in 2003. The campus includes seven
standalone buildings which include 56 classrooms, administration offices, restrooms,
library, break rooms, performance hall, two dining and kitchen areas, locker rooms,
weight room and gym. The total square feet of the campus is 108,230 which include the
following:
• PYP 1 Building—24,000 sq. ft.
• PYP 2 Building—9,900 sq. ft.
• Multi Propose Hall & Cafeteria—9,536 sq. ft.
• Gym & Cafeteria— 19,267 sq. ft.
• Art& Sciences— 8,500 sq. ft.
• Secondary Building (3 stories)— 19,452 sq. ft.
• Field House— 8,900 sq. ft.
• Six Portable Buildings— 8,675 sq. ft.
The academy interior includes wood, VCT, carpet, rubber, carpet and tile
flooring.
Contract: The Town of Westlake will use its standard bidding procedures to select the
contractor. The Town's designated Project Manager will be Mr. Troy J. Meyer, Director
of Facilities(tmeyer@westalke-tx.org.) Contractor insurance coverage limits will be set
by the Town.
Timetable:
• Bid packages available June 20 -July 13
• Pre-bid conference held at 2:00 p.m., June 27
• Bid is due at 10:00 A.M. (C.S.T.) July 16 Po l
• Bid opening will be held at 1:30 P.M., July-1-7=5='
• Bid Award on August 6 g ��
WA 2018 Page 3
BASIC SCHEDULE OF SERVICES
PYP 1 & 2 Buildings 33,900 sq. ft.
1. Desks, file cabinets, counters, partitions, book shelves and other office furniture
and equipment will be dusted each service.
2. Carpets will be vacuumed each service.
3. Wooden surface floors will be dust mopped and damp mopped each service.
4. Hard surface floors will be mopped each service.
5. Waste receptacles will be emptied each service and lined when needed.
6. Glass top desks, glass doors and glass partitions library will be cleaned each
service.
7. Side glass and six doors in front entrance cleaned each service.
8. Drinking fountains will be cleaned and sanitized each service.
9. Cob webs will be removed as needed
10. Wooden chair railings dusted once a week.
11. Tops of lockers dusted once a week.
12. AC vents to be dusted twice a month.
13. Mirror, soap dispensers, washbasins and plumbing fixtures will be cleaned each
service.
14. Restroom floors will be mopped each service with detergent-disinfectant.
15. Dividing partitions will be cleaned each service with disinfectant and washed as
needed.
16. Walls and doors will be cleaned each service removing handprints and smudges.
Multi Propose Hall and Cafeteria 9,536 sq. ft.
1. Waste receptacles will be emptied each service, lined when needed, and washed
twice a week.
2. Mirror, soap dispensers, washbasins and plumbing fixtures will be cleaned each
service.
3. Urinals and toilets will be cleaned each service using detergent-
disinfectant. When necessary an emulsion bowl cleaner will be used.
4. Toilet tissue dispensers will be filled each service.
5. Restroom floors will be mopped each service with detergent-disinfectant.
6. Dividing partitions will be cleaned each service with disinfectant and washed as
needed.
7. Walls and doors will be cleaned each service removing handprints and smudges.
8. Wet mop the lobby each service.
9. AC vents to be dusted twice a month.
10. Glass doors cleaned inside and out each service.
WA 2018 Page 4
Gym and Cafeteria 19,267 sq. ft.
1. Waste receptacles will be emptied each service, lined when need, and washed
twice a week.
2. Mirror, soap dispensers, washbasins and plumbing fixtures will be cleaned each
service.
3. Urinals and toilets will be cleaned each service using detergent-
disinfectant. When necessary an emulsion bowl cleaner will be used.
4. Toilet tissue dispensers will be filled each service.
5. Restroom floors will be mopped each service with detergent-disinfectant.
6. Dividing partitions will be cleaned each service with disinfectant and washed as
needed.
7. Walls and doors will be cleaned each service removing handprints and smudges.
8. Gym floor will be dust each service and damp mopped twice a week.
9. Dust mop under and on top bleachers twice a week.
10. Showers cleaned each service.
11. Sweep and mop dining area each service.
12. The tops, fronts, and sides of counters will be cleaned and sanitized each service.
13. Dust wooden chair rails once a week.
14. Clean inside/out windows and doors each service.
15. Center edge of folder tables cleaned once a week.
16. Sweep service hallway each service.
17. Glass doors cleaned inside and out each service.
18. AC vents to be dusted twice a month.
19. Inside elevator walls and floor cleaned each service.
Art & Sciences 8,500 sq. ft.
1. Carpets will be vacuumed each service.
2. Windowsills and baseboards dusted weekly.
3. AC vents to be dusted twice a month.
4. Hard surface floors will be dust mopped and damp mopped each service.
5. Hard surface floors will be polished twice annually.
6. Waste receptacles will be emptied each service and lined when needed.
7. Sinks will be cleaned each service. (Science labs included).
8. Glass doors and side glass will be cleaned each service.
9. Glass partitions will be cleaned once month.
10. Cobwebs will be removed as needed.
11. Mirror, soap dispensers, washbasins and plumbing fixtures will be cleaned each
service.
12. Urinals and toilets will be cleaned each service using detergent-disinfectant.
13. Toilet tissue dispensers will be filled each service.
14. Restroom floors will be mopped each service with detergent-disinfectant.
15. Dividing partitions will be cleaned each service with disinfectant and washed as
needed.
16. Walls and doors will be cleaned each service removing handprints and smudges.
17. Wet mop the lobby each service.
WA 2018 Page 5
Secondary Buildina(3 stories)- 19,452 sq. ft.
1. Carpets will be vacuumed each service.
2. Windowsills and baseboards dusted weekly.
3. AC vents to be dusted twice a month.
4. Hard surface floors will be dust mopped and damp mopped each service .
5. Hard surface floors will be polished twice annual.
6. Waste receptacles will be emptied each service and lined when needed.
7. Sinks will be cleaned each service. (science labs include)
8. Glass doors and side glass will be cleaned each service.
9. Glass partitions will be cleaned once month.
10. Cobwebs will be removed as needed.
11. Inside elevator walls and floor cleaned each service.
12. Outside front covered patio cleaned each service.
13. All stairways swept and mopped each service.
14. Mirror, soap dispensers, washbasins and plumbing fixtures will be cleaned each
service.
15. Urinals and toilets will be cleaned each service using detergent-disinfectant.
16. Toilet tissue dispensers will be filled each service.
17. Restroom floors will be mopped each service with detergent-disinfectant.
18. Dividing partitions will be cleaned each service with disinfectant and washed as
needed.
19. Walls and doors will be cleaned each service removing handprints and smudges.
20. Wet mop the lobby each service.
Field House 8,900 sq. ft.
1. Waste receptacles will be emptied each service and lined when needed.
2. Mirror, soap dispensers, washbasins and plumbing fixtures will be cleaned each
service.
3. Urinals and toilets will be cleaned each service using detergent-disinfectant.
4. Toilet tissue dispensers will be filled each service.
5. Restroom floors will be mopped each service with detergent-disinfectant.
6. Dividing partitions will be cleaned each service with disinfectant and washed as
needed.
7. Walls and doors will be cleaned each service removing handprints and smudges.
8. Weight room and classroom floor will be swept and vacuumed each service.
49. Concession area cleaned each service.
10. All shower areas cleaned each service.
11. Glass doors cleaned inside and out each service.
12. AC vents to be dusted twice a month.
13. The tops, fronts, and sides of counters will be cleaned and sanitized each service.
14. Waste receptacle will be emptied each service.
15. Sweep service hallway each service.
WA 2018 Page 6
Six Portable Buildings - 8,675 sq. ft.
1. Desks, file cabinets, counters, partitions,book shelves and other office furniture
and equipment will be dusted each service.
2. Carpets will be vacuumed each service. (One classroom with carpet.)
3. Hard surface floors will be swept and mopped each service.
4. Waste receptacles will be emptied each service and lined when needed.
5. Glass doors will be cleaned each service.
6. Cob webs will be removed as needed.
7. AC vents to be dusted twice a month.
8. Mirror, soap dispensers, washbasins and plumbing fixtures will be cleaned each
service.
9. Outside trash container will be emptied twice a week.
10.
Exterior of Building
1. Wall mounted exterior lighting fixtures cleaned twice a month(total of 6)
2. All outdoor trash can empty once a week.
3. Door mats swept and cleaned once a week or as needed.
4. Metal handrails cleaned once a week.
5. Pick up trash around dumpster as needed.
December, March, and June —August break cleaning schedule
1. All windows below 10 ft. inside and out
2. Machine scrub title floors.
3. Polish all concrete floors.
4. Strip/Wax VCT flooring only in Classroom, Portable and gym building
5. All carpet machine clean
Cleanine crew will start at 7 p.m. on Sundav - Friday.
Option 1
Total annual cost of sub-contractor services: $ $123,552.00
For a sum of One hundred twenty-three thousand five hundred fifty two Dollars and
cents
Total monthly fees: $ 10,296.00
For a sum of Ten thousand two hundred ninety six Dollars and
cents
WA 2018 Page 7
Option 2
Total annual cost of in house services: $
For a sum of Dollars and
cents
Total monthly fees: $
For a sum of Dollars and
cents
Day Porter Fees
Day Porter Monday to Friday from 12 months. Day port hourly rate up to $14 per
hour. Note: May be needed for after hour events.
Total annual cost of services: $ 35 88 0.00 ($2990.00/mo)
For a sum of Thirty five thousand, eight hundred eighty Dollars and
cents
The Town of Westlake will provide the following:
1. Card keys and keys
2. All cleaning solution
3. MSDS sheets log.
4. Dumpsters
5. All cleaning and paper products
Contractor will provide the following:
1. Daily log books for PYP and MYP offices
2. Large trash cans for daily cleaning
3. Check list in each cleaning closet of when each area is cleaned and by whom.
4. All tools including but not limited to: mops, brooms, vacuum cleaners, cleaning
brushes and scrubbing equipment.
5. Provide email address.
6. Back ground check on employees when requested by the Academy or Town.
7. Supervisor will complete weekly checks of all area on campus.
WA 2018 Page 8
8.2
Optional Service
The following will be serviced on an as needed basis and the Town of Westlake may use
other contractors or staff to complete the work following:
1. Windows inside and out above ten feet
Per window: $ 4.00 Total Cost: $
For a sum of Dollars and
cents
The Town reserves the right to use an outside supplier for all materials and supplies
needed for this agreement.
Note: If the above serves are not perform to Town standers, the Town may hire an
outside servers to do provide the servers need and bill the contractor.
WA 2018 Page 9
8.3 INSTRUCTIONS
1. WORK TO BE DONE
General: The Westlake Academy is a kindergarten to 12th grade campus with a total of
850 students and 90 staff members which opened in 2003. The campus includes seven
standalone buildings which include 56 classrooms, administration offices, restrooms,
library, break rooms,performance hall, two dining and kitchen areas, locker rooms,
weight room and gym. The total square feet of the campus is approximately 108,230
which include the following:
• PYP 1 Building—24,000 sq. ft.
• PYP 2 Building—9,900 sq. ft.
• Multi Propose Hall & Cafeteria—9,536 sq. ft.
• Gym& Cafeteria— 19,267 sq. ft.
• Art&Sciences—8,500 sq. ft.
• Secondary Building (3 stories)— 19,452 sq. ft.
• Field House— 8,900 sq. ft.
• Six Portable Buildings (12 Classrooms)—8,675 sq. ft.
The academy interior includes wood, VCT, carpet, rubber, carpet, concrete and tile
flooring.
Contract: The Town of Westlake will use its standard bidding procedures to select the
contractor. The Town's designated Project Manager will be Mr. Troy J. Meyer, Director
of Facilities (tmeyer@westlake-tx.org). Contractor insurance coverage limits will be set
by the Town.
Timetable: Bidding will occur on June 20th, 2018, contact awarded by August 6, 2018,
start date of August 9, 2018.
2. PREPARATION AND SUBMISSION OF PROPOSAL
In the bid proposal, the bidder shall fill in the blanks for the "Optional Services " and the
"Total Amount."
3. INTERPRETATION OF QUOTED PRICES
In case of difference between the written words and any figure in a proposal, the amount stated
in writing will be considered as the bid. The contract method will be unit pricing based on
actual quantities of work installed.
4. DISCREPANCIES IN BIDS
In case of lack of clarity of a proposal, the owner will adopt the most advantageous
construction thereof or reject the bid.
WA 2018 Page 10
5. UNBALANCED BIDS
Unreasonable or unbalanced unit prices will be cause for rejection of any bids.
6. INTERPRETATION OF SPECIFICATIONS
Any questions as to the meaning of any specifications will be answered by addendum which will
be sent to all who have been furnished with service agreement.
7. LOCAL LABOR
The Contractor, in so far as is practicable, will be expected to give preference to employment of
local citizens.
8. MATERIALS FURNISHED BY CONTRACTOR
The Contractor shall furnish all materials, regardless of their nature except as noted in this
agreement.
9. MANUFACTURERS MSDS
The Contractor shall furnish, MSDS for each of the products used to fulfill the service
required in this agreement. A copy most be kept in one cleaning closet and a second copy goes
to the town.
10. LABOR CLASSIFICATION AND MINIMUM WAGE SCALE
Attention is called to the fact that a minimum scale of wages to be paid to employees engaged
in the work under this contract does not release the contractor from compliance with any state
wage law that may be applicable. The contractor shall abide by the wage and hour laws of the
state and must not pay less than the rates prescribed.
11. TIME ALLOWED FOR AGREEMENT TO START
The contractor shall commence work in not more than 10 calendar days after the work order has
been issued. Work on the project shall start on August 2018.
12. SPECIAL INFORMATION - SALES TAX
The owner qualifies as an exempt agency as defined by the statutes of the State of Texas. The
Contractor shall comply with all statutes and rulings of the State Comptroller.
13. SUB CONTRACTORS
The contractor must submit a list of all sub-contractors which would be performing any work
under this agreement. If at any time the contractor wishes to change the sub contract they must
get approved by the Town.
WA 2018 Page 11
14. INSURANCE
The Contractor shall furnish and maintain during the life of the contract adequate
Worker's Compensation and Commercial General Liability (Public) Insurance in
such amounts as follows:
Type of Insurance Amount
1. Workerman's Compensation As set forth in the
Worker's Compensation Act.
2. Commercial General Each
Occurrence $500,000 Liability(Public) General
Aggregate $1,000,000 Pr
oducts Comp/Ops Agg. $1,000,000
The Town of Westlake shall be named as an additional insured on the Commercial
General Liability (Public)Insurance Policy furnished by the Contractor.
Each insurance policy shall contain a provision requiring that thirty(30) days prior to
expiration, cancellation, non-renewal or any material change in coverage, a notice
thereof shall be given by certified mail to the Town of Westlake, 1500 Solana Blvd.
Building 7, Suite 7200, Westlake, Texas 76262.
Companies issuing the insurance policies shall have no recourse against the Town for
payment of any premiums or assessments for any deductibles which are at the sole
responsibility and risk of the Contractor.
Certificate of proof that the insurance is in force shall be furnished to the Town.
The coverage's provided herein shall be primary and noncontributory with any other
insurance maintained by the Town of Westlake, Texas, for its benefit, including self
insurance.
In the event any insurance policy shown on the Certificate of Insurance has an
expiration date that is prior to the completion and final acceptance of the service
agreement by the Town of Westlake, the Contractor shall furnish the Town proof of
identical continued coverage no later than ten (10) days prior to the expiration date
shown on the Certificate of Insurance.
The Contractor shall not commence work on any Contract in the Town of Westlake
until the Contractor has obtained all the insurance required under this paragraph and
such insurance has been approved by the Town.
WA 2018 Page 12
BIDDERS INSTRUCTIONS
(Must be signed by the Contractor)
ATTENTION TO ALL BIDDERS:
The Town of Westlake wishes to thank you in advance for bidding on this project. Please be
aware of the following requirements for bidding Town of Westlake work. It is important that you read and
understand these qualification factors in order to achieve a rapid and smooth completion of the process.All
pertinent documents required by law and these instructions must be correctly completed. A successful
completion of them,will not only benefit the Town of Westlake,but also you as the contractor,because
among other things,the money reserved for the project will be ready to be used in your project and prompt
scheduled payment may be made without any further delays. If you are unable to comply with formal
requirements or fail to exercise due diligence in completing the required contract forms,the contract may
be awarded to the next lowest bidder for the reason time is of the essence in these projects.
BASIC FORMS REQUIRED BY THE
TOWN OF WESTLAKE
THE FOLLOWING FORMS MUST BE COMPLETED BY THE CONTRACTOR AND IT'S
INSURANCE COMPANY
1. Proposal(to be completed by the contractor)
2. Standard Form of Agreement(to be completed by the contractor)
3. Corporate Acknowledgment;or
Single Acknowledgment; or
Partnership Acknowledgment
NOTE: Which ever is applicable to the contractor,just one must be
completed, and shall be notarized.
6. Power of Attorney or Certificate of Authority of Attorney(s) In-Fact (issued by the surety's
company)
7. Town of Westlake Certificate of Insurance form(to be completed by the insurance company)
8. Indemnification by the Contractor(to be completed by the contractor)
REMINDER:
(a) All signatures must be originals.
(b) Make sure the appropriate forms have been correctly notarized
WA 2018 Page 13
INDEMNIFICATION BY CONTRACTOR
Town shall not be liable or responsible for, and shall be saved and held
harmless by Contractor from and against any and all suits, actions, losses,
damages, claims, or liability of any character, type, or description,
including all expenses of litigation, court costs, and attorney's fees for
injury or death to any person, or injury to any property, received or
sustained by any person or persons or property, arising out of, or
occasioned by, directly or indirectly, the performance of Contractor under
this agreement, including claims and damages arising in part from the
negligence of Town, without; however, waiving any governmental
immunity available to the Town under Texas law and without waiving any
defenses of the parties under Texas law. The provisions of this
indemnification are solely for the benefit of the parties hereto and not
intended to create or grant any rights, contractual or otherwise, to any
other person or entity.
It is the expressed intent of the parties to this Agreement that the indemnity
provided for in this section is an indemnity extended by Contractor to
indemnify and protect Town from the consequences of Town's own
negligence, provided, however, that the indemnity provided for in this
section shall apply only when the negligent act of Town is a contributory
cause of the resultant injury, death, or damage, and shall have no
application when the negligent act of Town is the sole cause of the
resultant injury, death, or damage, unmixed with the legal fault of another
person or entity.
Contractor further agrees to defend, at its own expense, and on behalf of
Town and in the name of Town, any claim or litigation brought in
connection with any such injury, death, or damage.
The Contractor will secure and maintain Contractual Liability insurance to cover this
indemnification agreement that will be primary and noncontributory as to any insurance
maintained by the Town for its own benefit, including self-insurance. In addition,
Contractor shall obtain and file with Town a Town of Westlake Certificate of Insurance
evidencing the required coverage.
Company Name (Contractor)
Signature
Name (Please Print)
Title
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WA 2018 Page 14
8.4
AGREEMENT
BETWEEN TOWN AND CONTRACTOR
THIS AGREEMENT is dated as of the day of August in the year 2018, by and between the
;own of WestlakezTexas (hereinafter called OWNER)
and ( P.ni(kA E&s filf 1 c��. (hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth,
agree as follows:
Article 1. WORK.
CONTRACTOR shall complete all service as specified or indicated in the Contract Documents.
The Work is generally described as follows:
JANITORIAL SERVCIE AT THE WESTLAKE ACADEMY/CIVIL CAMPUS
WESTLAKE ACADEMY
FROM TOWN OF WESTLAKE
Article 2. CONTRACT TIME.
2.1 CONTRACTOR agrees to commence service Sunday — Saturday. Service may be
performed on weekends,holidays, and summers which must be approved by the Town.
Article 3. EMPLOYEE BACK GROUND CHECKS.
3.1 CONTRACTOR must provide a completed certification of criminal history record
information form(exhibit A) on each employee and subcontractor before they are scheduled to
provide services on the Westlake Academy/civic campus. The Town reserves the right to reject
any employee the right to work at the Westlake Academy/civic campus based on the result of it's
findings. Contractor must provide the Town with a current list of employee providing services at
the Westlake Academy campus at any time. Contractor must supplies a list of vehicles that will
be on campus.
Article 4. CONTRACT PRICE.
4.1. OWNER shall pay CONTRACTOR for completion of the work on a monthly basis in
accordance with the Contract Documents in current funds based on the basic schedule of services
and Optional Services stated in the proposal. If CONTRACTOR does not perform services
accordance to this agreement the Owner will deduct any and all expenses to hire a second
contract and/or staff to perform the services. Owner will deduct all expenses from the contractor
monthly fee.
WA 2018 Page 15
Article 5.PAYMENT PROCEDURES.
5.1 CONTRACTOR shall submit invoice for payment on service completed during the
previous month on the first day of the month. CONTRACTOR shall present only one invoice for
payment each month. Invoice for payment will be processed by OWNER shall make payment to
CONTRACTOR within thirty (30) days of the date of the invoice. If CONTRACTOR does not
perforin services accordance to this agreement the Owner will deduct any and all expenses to hire
a second contract and/or staff to perform the services. Owner will deduct all expenses from the
contractor monthly fee.
Article 6. INTEREST.
6.1 All moneys not paid when due shall bear interest at the maximum rate allowed by law at
the place of the project.
Article 7. CONTRACTOR'S REPRESENTIONS.
7.1 In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the
following representations:
7.2 CONTRACTOR has familiarized itself with the nature and extent of the Contract
Documents, work, site, locality, and all local conditions and Laws and Regulations that in any
manner may affect cost, progress,performance or furnishing of the work.
7.3 CONTRACTOR binds itself to use such materials and so construct the work that it will
remain in good repair and condition for and during the period of this agreement
7.4 To the fullest extent permitted by laws and Regulations, CONTRACTOR shall indemnify
and hold harmless OWNER and their consultants, agents and employees from and against all
claims, damages, losses and expenses, direct, indirect or consequential (including but not limited
to fees and charges of management, staff, attorneys and other professionals and court and
arbitration costs) arising out of or resulting from the performance of work, provided that any such
claim, damage, loss or expense(a) is attributable to bodily injury, sickness, disease or death, or to
injury to or destruction of tangible property (other than the work itself) including the loss of use
resulting there from and (b ) is caused in whole or in part by any negligent act or omission of
CONTRACTOR, and Subcontractor, any person or organization directly or indirectly employed
by any of them to perform or furnish any of the work or anyone for whose acts any of them may
be liable, regardless of whether or not it is caused in part by a party indemnified hereunder or
arises by or is imposed by Laws and Regulations regardless of the negligence of any such party.
7.5 In any and all claims against OWNER or any of their consultants, agents or employees
by any employee of CONTRACTOR, any Subcontractor, any person or organization directly or
indirectly employed by any of them to perform or furnish any of the work or anyone for whose
acts any of them may be liable, the indemnification obligation under paragraph 7.3 shall not be
limited in any way by any limitation on the amount or type of damages, compensation or benefits
payable by or for CONTRACTOR or any such Subcontractor or other person or organization
under workers' or workmen's compensation acts, disability benefit acts or other employee benefit
acts.
WA 2018 Page 16
Article 8. CONTRACT DOCUMENTS.
The Contract Documents which comprise the entire agreement between OWNER and
CONTRACTOR concerning the work consist of the following:
8.1 Bid Proposal- Basic Schedule of services
8.2 Optional Service
8.3 Instructions
8.4 This Agreement
There are no Contract Documents other than those listed above in this Article 8.
Article 9. TERMINATION.
9.1 Either OWNER or CONTRACTOR may terminate this Contract, with or without cause,
by giving the other thirty(30) days written notice.
Article 10.MISCELLANEOUS.
10.1 No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the party
sought to be bound, and specifically but without limitation moneys that may become due and
moneys that are due may not be assigned without such consent(except to the extent that the effect
of this restriction may be limited by law), and unless specifically stated to the contrary in any
written consent to an assignment, no assignment will release or discharge the assignor from any
duty or responsibility under the Contract Documents.
10.2 OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and
legal representatives to the other party hereto, its partners, successors, assigns and legal
representatives in respect of all covenants, agreements and obligations contained in the Contract
Documents.
IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed three copies of the
Agreement. Three counterparts have been delivered to OWNER, and one counterpart each has
been delivered to CONTRACTOR. All portions of the Contract Documents have been signed or
identified by OWNER and CONTRACTOR on their behalf.
WA 2018 Page 17
North Central Texas Janitorial407 Cold Springs CtKeller, TX 76248Kim Hinojosa
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1041
Complete Nos. 1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2018-387000
North Central Texas Janitorial LLC
Keller,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 08/01/2018
being filed.
Town of Westlake,TX Westlake Academy Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
2018-05
Janitorial Services
Nature of interest
4
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I Intermediary
5 Check only if there is NO Interested Party. ❑
X
6 UNSWORN DECLARATION
My name is Kim Hinojosa and my date of birth is
My address is 407 Cold Springs Ct Keller X 76248 us _.
(street) (city) (state) (zip code) (country)
1 declare under penalty of perjury that the foregoing is true and correct.
Executed in Tarrant County, State of Texas on the 1 St day of August 2018
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.6711
CERTIFICATE OF INTERESTED PARTIES FORM 1295
10f1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2018-387000
North Central Texas Janitorial LLC
Keller, TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 08/01/2018
being filed.
Town of Westlake,TX Westlake Academy Date Acknowledged:
08/02/2018
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
2018-05
Janitorial Services
Nature of interest
4
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party. ❑
X
6 UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of ,20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1,0.6711
i
Form TCG 2270
VERIFICATION REQUIRED BY TEXAS GOVERNMENT CODE CHAPTER 2270
Contract identifier:
Department:
By signing below, Company herby verifies the following:
1. Company does not boycott Israel; and
2. Company will not boygott Israel during the term of the contract.
SIGNED BY: �►���\ `'6` �/�
Print Name of Person:
Signing,Title, and
Company — NA� C�i� FfCL � �-{�[a S ��✓���Cht itch
n �
Date signed: -�s- -
STATE OF TEXAS §
COUNTY OF §
BEFORE ME, the undersigned Notary Public on this day personally appeared �\,ql Name), on
behalf of N,Tx (Company) who being duly sworn, stated under oath that h- a/sus read the
foregoing verification required by Texas Government Code Section 2270.002 and said statements contained therein
are true and correct.. L L
SWORN AND SUBSCRIBED TO before me,thisa day of 20-Z
'Z� �� _
C7TARY OPPU LIC,
j FOR THF��ATE OF TEXAS
My Commission Expires: �^�,�
j 7/, �� JOSEPH PLOSZEWSKI
Notary ID# 129064965
My Commission Expires
Government Code§2270.002. Provision Required in Contract s.,�o„E��h July 24,2020
Effective: September 1, 2017
A governmental entity may not enter into a contract with a company for goods or services unless the
contract contains a written verification from the company that it:
(1)does not boycott Israel;and
(2)will not boycott Israel during the term of the contract.
The following definitions apply:
(1)"Boycott Israel'means refusing to deal with,terminating business activities with, or otherwise
taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations
specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled
territory, but does not include an action made for ordinary business purposes.
(2)"Company” means a for-profit sole proprietorship, organization, association, corporation,
partnership,joint venture, limited partnership, limited liability partnership, or limited liability company,
including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those
entities or business associations that exists to make a profit.
(3)"Governmental entity'means a state agency or political subdivision of this state.
State law requires verification from a Company for contracts involving goods or services
(regardless of the amount) before the City can enter into the contract,