HomeMy WebLinkAbout08-06-18 BOT AgendaThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the
Board of Trustees Workshop but not prior to the posted start time.
Mission Statement
Westlake Academy is an IB World School whose mission is to provide students with an
internationally minded education of the highest quality so they are well-balanced and
respectful life-long learners.
Page 1 of 4
WESTLAKE ACADEMY
Vision Statement
Westlake Academy inspires college bound students to achieve their highest individual potential
in a nurturing environment that fosters the traits found in the IB Learner Profile:
Inquirers, Knowledgeable, Thinkers, Communicators, Principled,
Open-Minded, Caring, Risk-takers, Balanced and Reflective
BOARD OF TRUSTEES MEETING
AGENDA
August 6, 2018
1500 Solana Boulevard
Building 7, Suite 7100
1st FLOOR, COUNCIL CHAMBER
WESTLAKE, TX 76262
Workshop Session 5:05 p.m.
Regular Session 6:00 p.m.
CANCELED DUE TO LACK OF QUORUM
Page 2 of 4
Work Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
4. REPORTS
Reports are prepared for informational purposes and will be accepted as presented. (there
will no presentations associated with the report items) There will be no separate discussion unless a
Trustee requests that report be removed and considered separately.
a. Report regarding the school year theme and focus for 2018-2019.
b. Report regarding the House of Shine and college readiness support.
5. DISCUSSION ITEMS
a. Presentation and discussion regarding the 2018 Westlake Academy (WA) student
performance on International Baccalaureate (IB) and Advanced Placement (AP)
assessments.
b. Presentation and discussion regarding STARR and EOC results.
c. Presentation and discussion regarding Faculty Turnover, student/teacher ratios for
the 2017-2018 school year, including comparisons with surrounding districts and IB
charter schools for the 2017-2018 school year.
6. BOARD RECAP / STAFF DIRECTION
7. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. ITEMS OF COMMUNITY INTEREST: President and Trustee Reports on Items of
Community Interest pursuant to Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression of thanks, congratulations or
condolences; (2) information about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5) information about community
events; and (6) announcements involving imminent threat to public health and safety.
CANCELED DUE TO LACK OF QUORUM
Page 3 of 4
3. CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any
matter whether or not it is posted on the agenda. The Board cannot by law take action
nor have any discussion or deliberations on any presentation made to the Board at this
time concerning an item not listed on the agenda. Any item presented may be noticed on
a future agenda for deliberation or action.
4. CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the June 4, 2018, meeting.
b. Consider approval of Resolution 18-05, Amending the Westlake Academy
Personnel Manual for the 2018-2019 school year.
c. Consider approval of Resolution 18-06, Awarding the bid for property/casualty
insurance products and services to Box Insurance Agency for FY 2018-2019.
d. Consider approval of Resolution 18-07, Authorizing the Town Manager to
terminate an agreement with Pruitt Building Services, Inc. for janitorial services at
Westlake Academy Campus.
e. Consider approval of Resolution 18-08, Entering into to a contract with North
Central Texas Janitorial for Janitorial Services.
f. Consider approval of Resolution 18-09, Authorizing the Superintendent to enter
into a contract with the Education Service Center Region 11.
g. Consider approval of Resolution 18-10, Amending and adopting a child abuse
and neglect policy, student safety policy, immunization policy, food allergy policy
and school attendance policy.
5. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 18-11,
APPROVING THE AMENDED YEAR-END BUDGET FOR WESTLAKE ACADEMY
FOR THE FISCAL YEAR ENDING AUGUST 31, 2018 AND ADOPTING THE
PROPOSED BUDGET FOR THE FISCAL YEAR ENDING AUGUST 31, 2019.
6. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future
Board meeting. The Board member making the request will contact the Superintendent
with the requested item and the Superintendent will list it on the agenda. At the
meeting, the requesting Board member will explain the item, the need for Board
discussion of the item, the item’s relationship to the Board’s strategic priorities, and the
amount of estimated staff time necessary to prepare for Board discussion. If the
requesting Board member receives a second, the Superintendent will place the item on
the Board agenda calendar allowing for adequate time for staff preparation on the
agenda item.
CANCELED DUE TO LACK OF QUORUM
Page 4 of 4
7. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd.,
Building 7, Suite 7100, Westlake, TX 76262, on August 1, 2018, by 5:00 p.m. under the Open Meetings
Act, Chapter 551 of the Texas Government Code.
_____________________________________
Kelly Edwards, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
CANCELED DUE TO LACK OF QUORUM
The Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the
Board of Trustees Workshop but not prior to the posted start time.
Mission Statement
Westlake Academy is an IB World School whose mission is to provide students with an
internationally minded education of the highest quality so they are well-balanced and
respectful life-long learners.
Page 1 of 4
WESTLAKE ACADEMY
Vision Statement
Westlake Academy inspires college bound students to achieve their highest individual potential
in a nurturing environment that fosters the traits found in the IB Learner Profile:
Inquirers, Knowledgeable, Thinkers, Communicators, Principled,
Open-Minded, Caring, Risk-takers, Balanced and Reflective
BOARD OF TRUSTEES MEETING
AGENDA
August 6, 2018
1500 Solana Boulevard
Building 7, Suite 7100
1st FLOOR, COUNCIL CHAMBER
WESTLAKE, TX 76262
Workshop Session 5:05 p.m.
Regular Session 6:00 p.m.
Page 2 of 4
Work Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
4. REPORTS
Reports are prepared for informational purposes and will be accepted as presented. (there
will no presentations associated with the report items) There will be no separate discussion unless a
Trustee requests that report be removed and considered separately.
a. Report regarding the school year theme and focus for 2018-2019.
b. Report regarding the House of Shine and college readiness support.
5. DISCUSSION ITEMS
a. Presentation and discussion regarding the 2018 Westlake Academy (WA) student
performance on International Baccalaureate (IB) and Advanced Placement (AP)
assessments.
b. Presentation and discussion regarding STARR and EOC results.
c. Presentation and discussion regarding Faculty Turnover, student/teacher ratios for
the 2017-2018 school year, including comparisons with surrounding districts and IB
charter schools for the 2017-2018 school year.
6. BOARD RECAP / STAFF DIRECTION
7. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. ITEMS OF COMMUNITY INTEREST: President and Trustee Reports on Items of
Community Interest pursuant to Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression of thanks, congratulations or
condolences; (2) information about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5) information about community
events; and (6) announcements involving imminent threat to public health and safety.
Page 3 of 4
3. CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any
matter whether or not it is posted on the agenda. The Board cannot by law take action
nor have any discussion or deliberations on any presentation made to the Board at this
time concerning an item not listed on the agenda. Any item presented may be noticed on
a future agenda for deliberation or action.
4. CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the June 4, 2018, meeting.
b. Consider approval of Resolution 18-05, Amending the Westlake Academy
Personnel Manual for the 2018-2019 school year.
c. Consider approval of Resolution 18-06, Awarding the bid for property/casualty
insurance products and services to Box Insurance Agency for FY 2018-2019.
d. Consider approval of Resolution 18-07, Authorizing the Town Manager to
terminate an agreement with Pruitt Building Services, Inc. for janitorial services at
Westlake Academy Campus.
e. Consider approval of Resolution 18-08, Entering into to a contract with North
Central Texas Janitorial for Janitorial Services.
f. Consider approval of Resolution 18-09, Authorizing the Superintendent to enter
into a contract with the Education Service Center Region 11.
g. Consider approval of Resolution 18-10, Amending and adopting a child abuse
and neglect policy, student safety policy, immunization policy, food allergy policy
and school attendance policy.
5. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 18-11,
APPROVING THE AMENDED YEAR-END BUDGET FOR WESTLAKE ACADEMY
FOR THE FISCAL YEAR ENDING AUGUST 31, 2018 AND ADOPTING THE
PROPOSED BUDGET FOR THE FISCAL YEAR ENDING AUGUST 31, 2019.
6. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future
Board meeting. The Board member making the request will contact the Superintendent
with the requested item and the Superintendent will list it on the agenda. At the
meeting, the requesting Board member will explain the item, the need for Board
discussion of the item, the item’s relationship to the Board’s strategic priorities, and the
amount of estimated staff time necessary to prepare for Board discussion. If the
requesting Board member receives a second, the Superintendent will place the item on
the Board agenda calendar allowing for adequate time for staff preparation on the
agenda item.
Page 4 of 4
7. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd.,
Building 7, Suite 7100, Westlake, TX 76262, on August 1, 2018, by 5:00 p.m. under the Open Meetings
Act, Chapter 551 of the Texas Government Code.
_____________________________________
Kelly Edwards, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Board of
Trustees
Item # 2 – Pledge of
Allegiance
Texas Pledge:
“Honor the Texas flag;
I pledge allegiance to
the, Texas, on state
under God, on and
indivisible.”
REVIEW OF CONSENT AGENDA ITEMS
Board of
Trustees
Item # 3 – Review of
Consent Agenda Items
a. Consider approval of the minutes from the June 4, 2018, meeting.
b. Consider approval of Resolution 18-05, Amending the Westlake Academy
Personnel Manual for the 2018-2019 school year.
c. Consider approval of Resolution 18-06, Awarding the bid for property/casualty
insurance products and services to Box Insurance Agency for FY 2018-2019.
d. Consider approval of Resolution 18-07, Authorizing the Town Manager to
terminate an agreement with Pruitt Building Services, Inc. for janitorial services at
Westlake Academy Campus.
e. Consider approval of Resolution 18-08, Entering into to a contract with North
Central Texas Janitorial for Janitorial Services.
f. Consider approval of Resolution 18-09, Authorizing the Superintendent to enter
into a contract with the Education Service Center Region 11.
g. Consider approval of Resolution 18-10, Amending and adopting a child abuse
and neglect policy, student safety policy, immunization policy, food allergy policy
and school attendance policy.
REPORTS
Reports are prepared for informational purposes and will be accepted as presented.
(there will no presentations associated with the report items) There will be no separate discussion
unless a Council Member requests that report be removed and considered separately.
a. Report regarding the school year theme and focus for 2018-2019
b. Report regarding the House of Shine and college readiness support
Board of
Trustees
Item # 4 – Reports
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Report
Westlake Board Meeting
Monday, August 06, 2018
TOPIC: Presentation of Report Regarding the New School Year Theme and Focus
STAFF CONTACT: Dr. Mechelle Bryson, Executive Director
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Academic Excellence Academic
Operations PYP / MYP / DP
Increase the
Capacity of Teachers
& Staff
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 7, 2018 Completion Date: June 6, 2019
Funding Amount: N/A Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The purpose of this report is to articulate the professional learning focus for the 2018-2019
academic school year.
Professional learning is a critical component in creating the conditions and environment for
student success. In doing so, it is vital that educators remain on the cutting edge of the future of
education and instructional pedagogy. As such, the goal of professional development must be to
train Academy teachers in the IB philosophy, theory and practice along with Visible
Learning. These training opportunities foster teacher efficacy and furnish data to inspire
meaningful change that transforms classrooms into 21st century learning environments. It is
through the professional development of teachers that Westlake Academy becomes the best place
for teachers to teach and for students to learn.
RECOMMENDATION
Seeking continued support of professional learning initiatives at Westlake Academy.
ATTACHMENTS
Report Attachment
1
MEMORANDUM
DATE: August 6, 2018
TO: Honorable President and Board of Trustees Members
THROUGH: Mr. Tom Brymer, Town Manager/WA Superintendent
FROM: Dr. Mechelle Bryson, Executive Director
SUBJECT: 2018-2019 School Focus/Theme
A culture of learning is a critical component of an educational institution. Creating a culture and
environment that will act as the foundation for a learning organization begins with a commitment to
learning at all levels of the organization. As Peter Senge writes, “a learning organization is an
organization that is continually expanding its capacity to create its future.” He further asserts that in the
act of learning, we are able to reinvent ourselves.
During the past four years, Westlake Academy has placed a greater emphasis on organizational
learning. Professional development has been streamlined to cultivate the Academy’s collective teacher
efficacy. In learning together, the Academy has been able to create a shared vocabulary and to
strengthen the pedagogical expertise of teachers serving the organization. In turn, this has improved
the academic achievement of students. We have also concentrated professional learning efforts on the
IB framework with a special emphasis on visible learning’s alignment to the philosophical
underpinnings of the IB’s guiding principles. This has created a sustained effort and continuity of
learning that is often lacking in other school communities.
As a result of building a strong culture of organizational learning, the Academy has reaped the
following benefits:
• Increased student achievement;
• Increased teacher pedagogical expertise and a culture of shared craft knowledge;
• Facilitation of continuous improvement mindset and improved efficiency and productivity;
• Capacity building of leaders at all levels, which helps with succession planning; and
• Increased collective teacher efficacy to embrace and adapt to change.
There is no doubt that there is great work being done at Westlake Academy. We are, indeed, an
exceptional school with great potential. Our quest to become the best place for teachers to teach and
for students to learn is at the forefront of our preparation for the 2018-2019 school year. With that
said, our theme for the new academic year is:
Celebrate 15WA/50IB: A Legacy of Leading and Learning
2
Our new theme is designed to celebrate the 50th Anniversary of
the International Baccalaureate and the 15th Anniversary of
Westlake Academy. As such, Westlake Academy will spend the
year celebrating these two milestones through a series of
commonly held events at the Academy. For example, the back
to school picnic will be a birthday party for Westlake Academy
as will the HOC’s Monster Mash while Grandparents Day will
be a dual celebration for the 50th Anniversary of IB and the 15th
Anniversary of the Academy with a showcase of international
mindedness. As far as professional development is concerned,
our teachers will continue their intense exploration of inquiry
and its role in an IB world school. In addition, the staff and I
will begin preparing for our IB site visit scheduled for the Spring
of 2020. Instead of having three separate re-authorization
processes, as the Academy has done in the past, the Academy
will participate in a continuum site visit in which all three
programmes will be reviewed in tandem. The IB requires
schools to conduct a year-long self-assessment prior to the site visit. The Academy will begin this
process in January of 2019. As a result, we will continue to hone our instructional pedagogy and build
our collective efficacy.
Previous themes have explored best practices in inquiry, formative assessment, effective feedback, and
data-driven dialogues to explore a teacher’s impact on student achievement. Our teachers have
become experts in creating learning environments that foster student growth through authentic
engagement. These themes have included:
⇒ FY 17/18 – I=E³: Inquiry is the Solution ... Engage ... Explore ... Empower!
⇒ FY 16/17 - Know Your Impact: Ignite … Innovate … Inspire
⇒ FY 15/16 - Dream … Create … Achieve: Building a Collective Legacy of Excellence
⇒ FY 14/15 - Reaching New Heights Together ... One School, One Community
⇒ FY 13/14 - Growing Together; One School, One Community
⇒ FY 12/13 - Holding to the Vision, Rising to the Challenge
⇒ FY 11/12 - Continued Excellence in the Face of Change
Building the capacity of our teachers is our priority. As John Hattie of Visible Learning has asserted,
the teacher is the strongest variable in student achievement. Knowing this, it becomes the duty and
responsibility of the Westlake Academy’s administration team to build the instructional pedagogy of
all teachers. In doing so, teachers have a higher probability to impact student achievement in positive
and meaningful ways. This is the ultimate goal of professional development at Westlake Academy.
As I have said before, we have an extraordinary opportunity to transform the very manner in which
education is delivered to our students and, in doing so, lead other schools by our example. This is no
small task, but it is firmly within our grasp.
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Report
Westlake Board Meeting
Monday, August 06, 2018
TOPIC: Presentation of a Report Regarding the House of Shine and College
Readiness Support
STAFF CONTACT: Dr. Mechelle Bryson, Executive Director
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Academic Excellence Academic
Operations PYP / MYP / DP
Increase the Future
Readiness of All
Students
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 7, 2018 Completion Date: June 6, 2019
Funding Amount: N/A Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The purpose of this report is to provide an update regarding the collaboration between the House
of Shine and Westlake Academy in connection with college readiness support.
The House of Shine is a 501(c)3 non-profit whose mission is to develop confident, engaged
women and children by providing leadership programs that raise self-awareness and are creative
and experiential in nature. By helping individuals identify their SHINE, women and children
from all walks of life are inspired to ignite their power within and, ultimately, change their world
for the better.
The collaboration between the House of Shine and Westlake Academy is designed to assist the
Academy’s students in identifying their passion. In doing so, students gain powerful insight into
their strengths, hobbies, interests, needs and experiences in order to streamline the college
selection and application process. Add something about naviance.
RECOMMENDATION
Seeking continued support of professional learning initiatives at Westlake Academy.
ATTACHMENTS
Report Attachment
1
MEMORANDUM
DATE: August 6, 2018
TO: Honorable President and Board of Trustees Members
THROUGH: Mr. Tom Brymer, Town Manager/WA Superintendent
FROM: Dr. Mechelle Bryson, Executive Director
SUBJECT: House of Shine and College Readiness Support
“The world continues to change at an ever-increasing pace, which no longer is on a linear path, but an
exponential rate of change. Technology continues to advance and change the way in which we live,
and work, with everything from a robotic lifeguard who recently saved two swimmers in an Oregon
riptide, to a team of scientists who are closing in on how to print a 3D heart from a person’s own cells.
As the world continues to change, how have our schools been asked to respond? By adding more tests,
requirements, regulations, and rules to our existing 20th century school structure and continuing to
prepare students for an outdated world view of leaving K-12 education to enter college. As educators,
we need to focus on creating and embracing a transformational change to our culture and systems; we
are surrounded by endless transformative pressure – both internal and external – that will reshape
public education whether we choose to or not.” These words by Dr. Bill Dagget, founder and
chairman of the International Center for Leadership in education testify to the importance of preparing
our students to work and live in a world that has yet to be created. These are transformative times and
they require transformative action.
There is no doubt that Westlake Academy prepares students for college. Our current college
graduation data clearly demonstrates that our students are not only prepared for college but that they
are prepared with the necessary skills to graduate from college. The question becomes how do we
better prepare students to find their passion and arm them with the skills needed to transform their
world? In pondering this question, the Academy found its answer by partnering with a local
organization, House of Shine.
House of Shine is a 501(c)3 non-profit whose mission is to develop confident, engaged women and
children by providing leadership programs that raise self-awareness and are creative and experiential in
nature. Moreover, the House of Shine is a unique North Texas non-profit organization that delivers
leadership programs to educators, children and women, and empowers individuals to become more
confident and engaged by raising individual self-awareness. The House of Shine focuses
predominantly on helping participants understand their SHINE, strengths, hobbies, interests, needs,
and experiences, so that they can ignite their power within and, ultimately, change their worlds for the
better. Better yet, their task is to help participants understand their perfect point of intersection- the
place where they can use their talents and interests to fill any size need in their community.
2
Prior to the 2017-2018 school year, the collaboration between the House of Shine and Westlake
Academy was informal with the House of Shine presenting lessons to a few classrooms each year.
Beginning in the 2017-2018 school year, the collaboration between the House of Shine and Westlake
Academy was formalized. It became clear that the House of Shine’s program could assist the
Academy in strengthening their K-12 college readiness efforts. The Academy’s goal is and has been to
build an inspiring K-12 college readiness program. To do so, the Academy has identified that students
must engage in the following:
• Conversations about college;
• Discovering their passion;
• Identifying their strengths and interests;
• Familiarizing themselves with Naviance and how it could assist them in finding their passion
and their college search;
• Grasping the complexities of the college application and selection process;
• Understanding the challenges of the college financial aid process; and
• Cultivating the self-managing skills needed for a successful transition to college.
Prior to 2017-2018, the Academy was doing an impressive job of helping students understand the
college application and college selection process and conducting conversations about college. The
Academy had definitely built a strong college-going culture while working on improving students’
understanding of the financial realities of college. At the same time, the Academy was challenged by
getting students acquainted with Naviance earlier in the college application process and was struggling
with helping students find their passion.
The collaboration with the House of Shine was designed to assist the Academy’s students in
identifying their passion and to give students a reason to interact in Naviance. Within the last year, the
House of Shine facilitators, in collaboration with the Academy’s curriculum coordinators and teachers,
delivered the What’s Your Shine curriculum at Westlake Academy.
• House of Shine facilitators were on campus 31 days;
• House of Shine facilitators presented 24 lessons to 32 classrooms; and
• House of Shine assisted 280 students in accessing Naviance during a Shine modules
The following lessons were facilitated on the Westlake Academy campus by the House of Shine and
Westlake Academy coordinators and teachers:
• Kindergarten searched for SHINE treasure;
• Grade 1 identified characters of strengths and interests;
• Grade 2 created shoe shine for their hobbies;
• Grade 3 gave the gift of self;
• Grade 4 sealed SHINE capsules;
• Grade 5 learned their top three strengths;
• Grade 6 developed a brand you logo and tagline;
• Grade 7 discovered their Multiple Intelligences;
3
• Grade 8 explored their Holland Code;
• Grade 9 crafted a resume;
• Grade 10 found their point of intersection;
• Grade 11 made purchases in a values auction; and
• Grade 12 built a life map.
College readiness is more than academic excellence. In fact, there are four keys to college and career
readiness: content knowledge; transition knowledge and skills; learning skills and techniques and
cognitive strategies. It is not enough to simply prepare students for the rigors of college. We must also
prepare them for the critical thinking and life lessons that will guide their journey and lead them to
discover their passion. We must assist our student in understanding that if they powerfully believe in
the value of what they have to offer the world. Their love and passion for it will become an
unstoppable force by which they can create a better world for all.
DISCUSSION ITEMS
a. Presentation and discussion regarding the 2018 Westlake Academy (WA)
student performance on International Baccalaureate (IB) and Advanced
Placement (AP) assessments.
b. Presentation and discussion regarding STARR and EOC results.
c. Presentation and discussion regarding Faculty Turnover, student/teacher ratios
for the 2017-2018 school year, including comparisons with surrounding districts
and IB charter schools for the 2017-2018 school year.
Board of
Trustees
Item # 5 – Discussion
Items
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, August 06, 2018
TOPIC: Presentation and discussion concerning the 2018 Westlake Academy
(WA) student performance on International Baccalaureate (IB) and
Advanced Placement (AP) assessments.
STAFF CONTACT: Stacy Stoyanoff, Secondary Principal
Dr. James Owen, DP Coordinator
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Academic Excellence Academic
Operations MYP / DP
Increase the Future
Readiness of All
Students
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: June 1, 2010 Completion Date: Ongoing
Funding Amount: N/A Status - Not Funded Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
This presentation will examine and discuss the 2018 student performance on IB and AP
assessments. It will include data analysis in the context of IB global performance, AP global
performance, and WA historical trends.
RECOMMENDATION
Review and discussion of the data for our students.
ATTACHMENTS
To be presented during workshop
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, August 06, 2018
TOPIC: Presentation and discussion of the STAAR/EOC Results
STAFF CONTACT: Jennifer Furnish, Assistant Secondary Principal
Beckie Paquin, Assistant Primary Principal
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision: Westlake Academy
inspires college bound
students to achieve their
highest individual
potential in a nuturing
environment that fosters
the traits found in the IB
Learner Profile.
Academic
Operations PYP / MYP / DP
Increase the Future
Readiness of All
Students
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 17, 2017 Completion Date: June 1, 2018
Funding Amount: N/A Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The purpose of this discussion is to inform the Board of the 2017-2018 STAAR/EOC results and
provide an opportunity for the Board to gain an understanding of the status of Westlake
Academy’s academic progress on state mandated assessments for grades 3 through 11. The
ultimate aim is to disaggregate the data in order to measure the effectiveness of Westlake
Academy’s curriculum and instructional alignment across all IB programmes. Analysis will be
provided and areas of strength and weakness identified in order to build an organizational culture
where stakeholders use data continuously, collaboratively and effectively to improve the
academic performance of all students.
RECOMMENDATION
Review and discussion of the state assessment results.
ATTACHMENTS
To be presented during workshop.
Page 1 of 1
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, August 06, 2018
TOPIC: Presentation and discussion regarding Faculty Turnover, student/teacher ratios
for the 2017-2018 school year, including comparisons with surrounding
districts and IB charter schools for the 2017-2018 school year.
STAFF CONTACT: Todd Wood, Director of HR & Administrative Services
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Academic Excellence People, Facilities, &
Technology PYP / MYP / DP
Attract, Recruit &
Retain the Highest
Quality Workforce
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 1, 2017 Completion Date: August 1, 2018
Funding Amount: N/A Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
At the direction of the Board of Trustees, staff prepares a report of teacher turnover and teacher/student
ratios on an annual basis. This report provides a comparison to Independent School Districts located
within Westlake’s municipal boundaries, charter schools in the DFW metroplex, and IB charter
schools within the state of Texas.
RECOMMENDATION
Review and discussion of presentation material during workshop.
ATTACHMENTS
None – presentation provided at meeting.
BOARD RECAP / STAFF DIRECTION
Board of
Trustees
Item # 6 – Board Recap /
Staff Direction
Board of
Trustees
Item # 7 – Adjournment
Work Session
ITEMS OF COMMUNITY INTEREST: President and
Trustee Reports on Items of Community Interest pursuant to
Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression
of thanks, congratulations or condolences; (2) information
about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5)
information about community events; and (6)
announcements involving imminent threat to public health
and safety.
Coffee & Conversation with the Mayor/Boad President
Monday, August 6, 2018; 8:00 – 9:30 am
Marriott Solana Hotel – Great Room
Board of Trustees Workshop/Meeting
Monday, August 6, 2018; 5:00/6:00 pm*
Westlake Council Chambers, Solana Terrace, Bldg. 7-Suite 7100, First Floor
Welcome Back/Orientation Reception for WA/Shared Services Staff; Hosted by Board President
Wednesday, August 8, 2018; 4:30 – 6:30 pm
Home of Board President, Mayor Laura Wheat & Doug Wheat
-For further information, please contact Ginger Awtry
Planning and Zoning Commission Meeting
Monday, August 13, 2018; 5:00/6:00 pm*
Westlake Council Chambers, Solana Terrace, Bldg. 7-Suite 7100, First Floor
WA Back to School Night for Primary Grades K-5 Students & Families
Monday, August 13, 2018; 6:00 – 7:30 pm
WA Campus – Gym
Board of Trustees/Town Council hosted Back to School Kick-Off Breakfast for
WA/Shared Services Staff
Tuesday, August 14, 2018; 8:00 – 9:00 am
WA Campus – MPH
-For further information, please contact Ginger Awtry
WA Back to School Night for Secondary Grades 6-12 Students & Families
Tuesday, August 14, 2018; 6:00 – 7:30 pm
WA Campus-Gym
Westlake Academy First Day of School
Wednesday, August 15, 2018
Town Council Budget Workshop
Wednesday, August 15, 2018; 12:00 pm
Westlake Council Chambers, Solana Terrace, Bldg.7-Suite 7100, First Floor
** Additional Town Council-Public Hearings (PH) may be held pending Budget Workshop and Tax Rate
d iscussions. If necessary, these PH will be held on Wednesday, August 22 and August 29, 2018 at 6:00 pm.
Town Council Workshop/Meeting
Monday, August 27, 2018*
Westlake Council Chambers, Solana Terrace, Bldg.7-Suite 7100, First Floor
*For meeting agendas and details on WA calendar events or Municipal calendar events, please visit the Westlake
Academy website or the Town of Westlake website for further assistance.
Board of
Trustees
Item # 2 – Items of
Community Interest
CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any matter
whether or not it is posted on the agenda. The Board cannot by law take action nor have any
discussion or deliberations on any presentation made to the Board at this time concerning an
item not listed on the agenda. Any item presented may be noticed on a future agenda for
deliberation or action.
Board of
Trustees
Item # 3 – Citizen
Comments
CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the June 4, 2018, meeting.
b. Consider approval of Resolution 18-05, Amending the Westlake Academy
Personnel Manual for the 2018-2019 school year.
c. Consider approval of Resolution 18-06, Awarding the bid for
property/casualty insurance products and services to Box Insurance Agency
for FY 2018-2019.
d. Consider approval of Resolution 18-07, Authorizing the Town Manager to
terminate an agreement with Pruitt Building Services, Inc. for janitorial
services at Westlake Academy Campus.
e. Consider approval of Resolution 18-08, Entering into to a contract with
North Central Texas Janitorial for Janitorial Services.
f. Consider approval of Resolution 18-09, Authorizing the Superintendent to
enter into a contract with the Education Service Center Region 11
g. Consider approval of Resolution 18-10, Amending and adopting a child
abuse and neglect policy, student safety policy, immunization policy, food
allergy policy and school attendance policy.
Board of
Trustees
Item # 4 – Consent
Agenda
BOT Minutes 06/04/18
Page 1 of 4
WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
June 4, 2018
PRESENT: Trustees: Alesa Belvedere, Carol Langdon, Rick Rennhack, and Wayne
Stoltenberg.
ABSENT: President Wheat, and Trustee Michael Barrett. Alesa Belvedere
OTHERS PRESENT: Superintendent Tom Brymer, Board Secretary Kelly Edwards, Dr.
Mechelle Bryson, PYP Principal Rod Harding, PYP Assistant
Principal Beckie Paquin, Secondary Principal Stacy Stoyanoff,
Coach Alan Burt, Director of Human Resources and
Administrative Services Todd Wood, Director of Information
Technology Jason Power, and Management Intern Kirk McDaniel.
Work Session
1. CALL TO ORDER
Trustee Langdon called the work session to order at 5:01 p.m.
2. PLEDGE OF ALLEGIANCE
Trustee Langdon led the Pledge of Allegiance to the United States and Texas flags.
3. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
No additional discussion
BOT Minutes 06/04/18
Page 2 of 4
4. REPORTS
a. Report regarding Enrollment projections for School Year 2018-2019.
5. DISCUSSION ITEMS
a. Presentation and discussion regarding an annual update from the House of
Commons, (HOC).
Mrs. Kimberly Gardner, Vice Speaker, provided a presentation and overview of the
events hosted for the 2017-2018 school year.
b. Presentation and discussion regarding an annual update from the Westlake Academy
Athletic Club (WAAC).
Mrs. Laura Luckett, President, provided a handout and overview of the athletic club’s
year in review for the 2017-2018 school year.
Discussion ensued regarding supporting the student athletes, surrounding districts
participation, and multi-sport students.
c. Presentation and discussion regarding the status of Science curriculum in both the
primary and secondary programs.
Mr. Stoyanoff, Mr. Harding and Dr. Bryson provided a presentation and overview of
the item.
Discussion ensued regarding equipment for primary students, STEAM Coordinator,
entering the BEST Robotics competition, art and music classes including a graphic
design component, and new course offerings.
d. Presentation and discussion regarding Grammar, Reading and Writing K-12.
Mr. Stoyanoff, Mr. Harding and Dr. Bryson provided a presentation and overview of
the item.
Discussion ensued regarding evaluating and diagnosing Dyslexia, reviewing grammar
with MYP students, spelling, phonics and cursive writing.
6. BOARD RECAP / STAFF DIRECTION
No additional direction.
BOT Minutes 06/04/18
Page 3 of 4
7. ADJOURNMENT
Trustee Langdon adjourned the work session at 6:01 p.m.
Regular Session
1. CALL TO ORDER
Trustee Langdon call the regular session to order at 6:02 p.m.
2. ITEMS OF COMMUNITY INTEREST
No additional discussion.
3. CITIZEN COMMENTS
No one addressed the Board.
4. CONSENT AGENDA
a. Consider approval of the minutes from the April 9, 2018, meeting.
b. Consider approval of the minutes from the May 7, 2018, meeting.
c. Consider approval of Resolution 18-03, Authorizing the Superintendent to
participate in the TIPS Purchasing Cooperative.
d. Consider approval of Resolution 18-04, Renewing participation with the
Education Service Center (ESC) Region 11 Benefits Cooperative for the 2018-2019
school year.
MOTION: Trustee Rennhack made a motion to approve the consent
agenda. Trustee Belvedere seconded the motion. The motion
carried by a vote of 4-0.
5. FUTURE AGENDA ITEMS
President Wheat - Discussion of the school zone possible safety improvements.
Trustee Rennhack made a motion to consider this item on a future agenda. Trustee
Stoltenberg seconded the motion.
BOT Minutes 06/04/18
Page 4 of 4
6. ADJOURNMENT
There being no further business before the Board, Trustee Langdon asked for a motion
to adjourn the meeting.
MOTION: Trustee Stoltenberg made a motion to adjourn the regular
session. Trustee Belvedere seconded the motion. The motion
carried by a vote of 4-0.
Trustee Langdon adjourned the regular session at 6:04 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON AUGUST 6, 2018.
ATTEST:
____________________________
Carol Langdon, Trustee
_____________________________
Kelly Edwards, Board Secretary
estlake Academy Board of Trustees
TYPE OF ACTION
Regular Meeting - Consent
Westlake Board Meeting
Monday, August 06, 2018
TOPIC: Consider a resolution amending the Westlake Academy Personnel Manual
for the 2018-2019 school year.
STAFF CONTACT: Todd Wood, Dir. of HR & Administrative Services
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Personal Responsibility People, Facilities, &
Technology PYP / MYP / DP
Attract, Recruit &
Retain the Highest
Quality Workforce
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 7, 2018 Completion Date: August 06, 2019
Funding Amount: N/A Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The Westlake Academy Personnel Manual is a written compilation of the Academy’s employee
policies, procedures, and benefits. It is a comprehensive document which must be updated
annually in response to changing laws, employment trends, as well as internal changes to policies
and procedures.
RECOMMENDATION
Staff recommends approval.
ATTACHMENTS
Proposed policy additions, deletions, and changes summary.
Resolution
Resolution WA 18-05
Page 1 of 4
WESTLAKE ACADEMY
RESOLUTION NO. 18-05
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
AMENDING PERSONNEL POLICIES AND ADOPTING THE 2018-2019 WESTLAKE
ACADEMY PERSONNEL MANUAL.
WHEREAS, Westlake Academy recognizes that ongoing updates to the Academy’s
personnel manual are necessary to ensure best practices; and,
WHEREAS, the leaders of Westlake Academy desire to promote professionalism,
safety, security, and high standards of performance in the workplace; and,
WHEREAS, Westlake Academy desires is to provide employees with a personnel
manual that reflects the goals and vision of the Academy’s leaders; and,
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: that, all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Westlake Academy Board of Trustees does hereby amends the
current manual with the proposed personnel policy additions and changes, attached as Exhibit
“A”, and adopts the 2018-2019 Westlake Academy Personnel Manual with the aforementioned
additions and/or amendments.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution WA 18-05
Page 2 of 4
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 6TH DAY OF AUGUST 2018.
___________________________________
ATTEST: Laura Wheat, President
___________________________ __________________________________
Kelly Edwards, Town Secretary Tom Brymer, Superintendent
APPROVED AS TO FORM:
_____________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
Resolution WA 18-05
Page 3 of 4
Exhibit “A”
Summary of Policy Additions and Deletions
(additions shown in blue, deletions shown in red)
Reports to the Texas Education Agency
The dismissal of a certified employee must be reported to the Division of Investigations at TEA
whenever the termination is based on evidence that the employee was involved in any of the
following:
• A reported criminal history
• Any form of sexual/physical abuse of a minor or any other illegal conduct with a student
or a minor
• Soliciting or engaging in sexual conduct or a romantic relationship with a student or
minor
• The possession, transfer, sale, or distribution of a controlled substance
• The illegal transfer, appropriation, or expenditure of school property or funds
• An attempt by fraudulent or unauthorized means to obtain or alter any certificate or
permit for the purpose of promotion or additional compensation
• Committing a criminal offense or any part of a criminal offense on school property or at a
school-sponsored event
• Violating assessment instrument security procedures
The superintendent is also required to notify TEA when a certified employee resigns and there is
evidence that the educator engaged in the conduct listed above.
The reporting requirements above are in addition to the Superintendent’s ongoing duty to notify
TEA when a certified employee or an applicant for certification has a reported criminal history.
“Reported criminal history” means any formal criminal justice system charges and dispositions
including arrests, detentions, indictments, criminal information, convictions, deferred
adjudications, and probations in any state or federal jurisdiction.
Assault leave
Assault leave provides extended job income and benefits protection to an employee who is
injured as the result of a physical assault suffered during the performance of his or her job. An
incident involving an assault is a work-related injury, and should be immediately reported to the
Executive Director and the Human Resources Office. An injury is treated as an assault if the
person causing the injury could be prosecuted for assault or could not be prosecuted only
because that person’s age or mental capacity renders the person non-responsible for purposes of
criminal liability.
An employee who is physically assaulted at work may take all the leave time medically
necessary (up to two years) to recover from the physical injuries he or she sustained. At the
request of an employee, the Academy will immediately assign the employee to assault leave.
Days of leave granted under the assault leave provision will not be deducted from accrued
Resolution WA 18-05
Page 4 of 4
personal leave and must be coordinated with workers’ compensation benefits. Upon
investigation the Academy may change the assault leave status and charge leave used against the
employee’s accrued paid leave. The employee’s pay will be deducted if accrued paid leave is
not available.
Military leave
Paid leave for military service. Any employee who is a member of the Texas National Guard,
Texas State Guard, or reserve component of the United States Armed Forces, or a member of a
state or federally authorized Urban Search and Rescue Team will be granted a paid leave of
absence without loss of any accumulated leave for authorized training or duty orders. Paid
military leave will not exceed 15 days each federal fiscal year (September 1–August 31). In
addition, an employee is entitled to use available state and local personal or sick leave during a
time of active military service.
Reemployment after military leave. Employees who leave the Academy to enter into the
United States uniformed services or who are ordered to active state military duty (Texas National
Guard or Texas State Guard) may return to employment if they are honorably discharged.
Employees who wish to return to the Academy will be reemployed in the position they would
have held if employment had not been interrupted or reassigned to an equivalent or similar
position provided they can be qualified to perform the required duties. To be eligible for
reemployment, employees must provide notice of their obligation or intent to perform military
service, provide evidence of honorable discharge or release, and submit an application for
reemployment to the Superintendent or the Human Resources Office. In most cases, the length of
federal military service cannot exceed five years.
Continuation of health insurance. Employees who perform service in the uniformed services
may elect to continue their health plan coverage at their own cost for a period not to exceed 24
months. Employees should contact the Human Resources Office for details on eligibility,
requirements, and limitations.
Possession of firearms and weapons
Employees, visitors, and students, including those with a license to carry a handgun, are
prohibited from bringing firearms, knives, clubs or other prohibited weapons onto school
premises (i.e., building or portion of a building) or any grounds or building where a school-
sponsored activity takes place. A person, including an employee, who holds a license to carry a
handgun may transport or store a handgun or other firearm or ammunition in a locked vehicle in
a parking lot, garage, or other district provided parking area, provided the handgun or firearm or
ammunition is properly stored, and not in plain view. To ensure the safety of all persons,
employees who observe or suspect a violation of the Academy’s weapons policy should report it
to the school office immediately.
estlake Academy Board of Trustees
TYPE OF ACTION
Regular Meeting - Consent
Westlake Board Meeting
Monday, August 06, 2018
TOPIC: Consider a Resolution awarding the bid for property/casualty insurance
products and services to Box Insurance Agency for FY 2018-2019.
STAFF CONTACT: Todd Wood, Dir. of HR & Administrative Services
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Planned / Responsible
Development Fiscal Stewardship PYP / MYP / DP Improve Financial
Stewardship
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: September 1, 2018 Completion Date: August 31, 2019
Funding Amount: $146,386 Status - Funded Source - General Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Bids have been obtained for Westlake Academy’s annual insurance renewal from three brokers,
representing multiple insurance carriers. These insurance policies include property, general
liability, umbrella, workers’ compensation, auto, international travel, and a student accident
policy. Bids were received from several companies in each category to ensure we continue to
receive quality coverage from “A” rated carriers at competitive prices.
It should be noted that liability quotes are quoted as all inclusive, or as sub-policies to the GL
policy. These include coverage for Directors & Officers, Employers Legal Liability,
Employment Practices Liability, Employee Benefits Liability, and Educator’s Legal Liability.
Box Insurance Agency was the only submission that was received, and the bid package reflected
a modest increase over 2017-2018. These premium increases are due to the addition of our 77
passenger bus, higher payroll for workers compensation, and increased property limits. Property
coverage in Texas continues to increase industry-wide, largely from wind and hail damage
claims.
RECOMMENDATION
Staff recommends awarding the bid for Westlake Academy’s property/casualty insurance
products and services to Box Insurance Agency for FY 2018-2019. The total cost for this
recommendation is $146,386.00.
ATTACHMENTS
Resolution, with recommended bid attached as Exhibit “A.”
Resolution WA 18-06
Page 1 of 3
WESTLAKE ACADEMY
RESOLUTION NO. 18-06
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
AWARDING THE BID FOR PROPERTY/CASUALTY INSURANCE PRODUCTS AND
SERVICES TO BOX INSURANCE AGENCY FOR FY 2018-2019.
WHEREAS, Westlake Academy desires to maintain a comprehensive risk management
program for the protection of its property, students, employees, elected officials, and stakeholders;
and,
WHEREAS, the leaders of Westlake Academy desire to exercise exceptional levels of
stewardship with all financial resources; and,
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: that the Board of Trustees of Westlake Academy does hereby award the
recommended bid for property/casualty insurance products and services to Box Insurance Agency
for FY 18-19, attached hereto as Exhibit “A”; and further authorize the Superintendent or designee
to execute this agreement.
SECTION 2: that, all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of
passage.
Resolution WA 18-06
Page 2 of 3
PASSED AND APPROVED ON THIS 6TH DAY OF AUGUST 2017.
___________________________________
ATTEST: Laura Wheat, President
___________________________ __________________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
_____________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
Resolution WA 18-06
Page 3 of 3
Exhibit “A”
Recommended Bid – Box Insurance
Coverage Expiring Premium Renewal Premium
Commercial Property- Travelers * $ 79,545 $ 83,071
(Total Value @45,240,040) (Total value @47,803,178)
General Liability – Utica ** $ 13,737 $ 14,147
Business Auto - Utica $ 2,498 $ 3,966
Crime - Utica $ 2,670 $ 2,727
Umbrella ($5,000,000) – Utica *** $ 6,856 $ 6,925
Workers Compensation - Travelers $ 23,679 $ 27,954
Student Accident Policy - QBE $ 4,480 $ 5,596
International Travel – Ace **** $ 2,000.00 $ 2,000.00
__________________________________________________________________________________
Total $135,465.00 $146,386.00
estlake Academy Board of Trustees
TYPE OF ACTION
Regular Meeting - Consent
Westlake Board Meeting
Monday, August 06, 2018
TOPIC: Consider a Resolution authorizing the Town Manager to terminate an agreement
with Pruitt Building Services, Inc. for janitorial services at Westlake Academy
Campus.
.
STAFF CONTACT: Troy Meyer, Dir. of Facilities & Recreation
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Planned / Responsible
Development
People, Facilities, &
Technology PYP / MYP / DP
Improve Technology,
Facilities &
Equipment
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 6, 2018 Completion Date:
Funding Amount: N/A Status - Funded Source - General Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Staff is recommending the Board of Trustees to approve the termination of the contract with Pruitt
Building Services Janitorial for janitorial service on the Westlake Academy Campus and further
authorizes the Town Manager to execute said termination in the 2015 agreement, by sending a
thirty (30) day notice of termination immediately upon approval by the Board of Trustee.
Staff is recommending beginning services with North Central Texas Janitorial, which will provide
the “Best Value” in janitorial services for the Westlake Academy campus. North Central Texas
Janitorial annual cost is $159,432.00, monthly rate $13,286.00 which includes the Day Porter
position.
RECOMMENDATION
Approve a Resolution authorizing the Town Manager to terminate an agreement with Pruitt
Building Services, Inc. for janitorial services for cleaning services at the Westlake Academy
Campus
ATTACHMENTS
Resolution
Resolution 18-07
Page 1 of 2
WESTLAKE ACADEMY
RESOLUTION NO. 18-07
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
AUTHORIZING THE TOWN MANAGER TO TERMINATE AN AGREEMENT WITH
PRUITT BUILDING SERVICES, INC. FOR JANITORIAL SERVICES FOR
CLEANING SERVICES AT THE WESTLAKE ACADEMY CAMPUS.
WHEREAS, the staff has discussed and documented the quality of service performed over
the past six (6) months with Pruitt Building Services; and
WHEREAS, the Board of Trustees now elects to exercise the right to terminate the
contract with Pruitt Building Services as stated on the executed agreement, by sending a thirty
(30) day notice of termination letter, and
WHEREAS, the janitorial services costs have been included in the adopted 2017-2018
Westlake Academy budget and;
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: The above findings are hereby found to be true and correct and are
incorporated herein in its entirety.
SECTION 2: That the Board of Trustees of Westlake Academy hereby approves to
terminate the contract with Pruitt Building Services for janitorial service at the Westlake Academy
Campus and further authorizes the Town Manager to execute said agreement, by sending a thirty
(30) day notice of termination immediately upon approval by the Board of Trustee.
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by
any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof
and the Board of Trustee hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 18-07
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE
ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 6th DAY OF
AUGUST 2018.
_____________________________
ATTEST: Laura Wheat, President
_____________________________ ______________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
____________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
estlake Academy Board of Trustees
TYPE OF ACTION
Regular Meeting - Consent
Westlake Board Meeting
Monday, August 06, 2018
TOPIC: Consider a Resolution authorizing the Town Manager to enter into an
agreement with North Central Texas Janitorial for janitorial services at the
Westlake Academy Campus.
STAFF CONTACT: Troy Meyer, Dir. of Facilities & Recreation
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Planned / Responsible
Development
People, Facilities, &
Technology PYP / MYP / DP
Improve Technology,
Facilities &
Equipment
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: September 6, 2018 Completion Date:
Funding Amount: $159,432 Status - Funded Source - General Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The competitive bid process was followed as outlined in the Texas Local Government Code. All
specifications for the work were available to the public and bid procedures properly advertised. A
pre-bid conference was held on June 27, 2018 with an extended sealed bid opening on July 16,
2018. The bid proposal had two options to provide janitorial service to the Westlake Academy.
Option one, was to use sub-contractors and option two, in-house contractor labor. Staff received
four bids to provide janitorial service to the Westlake Academy.
Sub-Contractor Cost In -House Cost
EFI- Efficient Facilities International No Bid $179,683.28
North Central Texas Janitorial $159,432.00 No Bid
Global Building Maintenance, Inc. No Bid $99,447.60
City Wide Building Maintenance Solutions $84,185.07 $133,072.57
Global Building Maintenance, Inc. submitted the low bid for in-house contractor services at
$99,447.60 annually. The bid they submitted had an error on the pricing for the day porter position.
City Wide Building Maintenance Solutions was the low bid for the sub-contractor services at
$84,185.01.
Staff is recommending selecting North Central Texas Janitorial, which gives us the “Best Value”
for providing janitorial services for the Westlake Academy campus. Their annual cost is
$159,432.00, with a monthly rate of $13,286.00, which includes the Day Porter position.
RECOMMENDATION
Approve a Resolution authorizing the Town Manager to enter into an agreement with North
Central Texas Janitorial to provide janitorial services at the Westlake Academy Campus.
ATTACHMENTS
Resolution
Resolution 18-08
Page 1 of 2
WESTLAKE ACADEMY
RESOLUTION NO. 18-08
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
AUTHORIZING THE TOWN MANAGER TO ENTER INTO AN AGREEMENT WITH
NORTH CENTRAL TEXAS JANATORIAL FOR JANITORIAL SERVICES AT
WESTLAKE ACADEMY.
WHEREAS, the Board of Trustees finds the janitorial service will benefit the public: and
WHEREAS, the Board of Trustees finds that the contract from North Central Texas
Janitorial as “BEST Value” for janitorial services which will provide all necessary labor and
supplies for the cleaning of Westlake Academy: and
WHEREAS, the janitorial services cost has been included in the adopted 2018-2019
Westlake Academy budget: and
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: The above findings are hereby found to be true and correct and are
incorporated herein in its entirety.
SECTION 2: That the Board of Trustees of Westlake Academy hereby authorizes the
Town Manager to enter into an agreement with North Central Texas Janitorial to provide janitorial
service at Westlake Academy.
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by
any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof
and the Council hereby determines that it would have adopted this Resolution without the invalid
provision.
Resolution 18-08
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE
ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 6th DAY OF
AUGUST 2018.
_____________________________
ATTEST: Laura Wheat, President
_____________________________ ______________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
____________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
Res WA 18-08
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estlake Academy Board of Trustees
TYPE OF ACTION
Regular Meeting - Consent
Westlake Board Meeting
Monday, August 06, 2018
TOPIC: Approval of a Resolution Authorizing the Superintendent to Execute a
Contract with the Education Service Center Region 11 for various
Business and Student Support Services for the operation of Westlake
Academy.
STAFF CONTACT: Debbie Piper, Finance Director
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision: Westlake Academy
inspires college bound
students to achieve their
highest individual
potential in a nuturing
environment that fosters
the traits found in the IB
Learner Profile.
Fiscal Stewardship PYP / MYP / DP Improve Financial
Stewardship
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: September 1, 2018 Completion Date: August 31, 2019
Funding Amount: $45,783 Status - Funded Source - General Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The Education Service Center Region 11 currently provides support to Westlake Academy for
business and student services. This includes training sessions for faculty and staff at discounted
rates, compliance training for public education rules and regulations, access to the Technology
Resources Education Consortium, as well as software applications and support. These software
applications include: payroll, student attendance and registration, special education, grade book,
health services, PEIMS, and off-site hosting of the Academy’s information systems. Approval of
this resolution authorizes use of those services by Westlake Academy over the next twelve (12)
month, fiscal year period beginning September 1, 2018 and ending August 31, 2019.
RECOMMENDATION
Staff Recommends approval of the resolution authorizing the Superintendent to Execute a
Contract with the Education Service Center Region 11 for various Business and Student Support
Services for the operation of Westlake Academy.
ATTACHMENTS
Resolution
Contract Summary Report
Contract Summary for:
• Business Services
• Comprehensive Services Basic Contract
• Internet Access
• Management Information Systems Software & Support Service (TxEIS Student and
Business)
• Technology Resources Education Consortium (TREC)
• TSDS (PEIMS, student GPS, Dashboard, TIMS, UID, ECDS)
• TxEIS Service Fees (Co-op Fee, Hosting Fee, Extracts)
WA Resolution 18-09
Page 1 of 2
WESTLAKE ACADEMY
RESOLUTION NO. 18-09
A RESOLUTION OF THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY
AUTHORIZING THE SUPERINTENDENT TO ENTER INTO A CONTRACT WITH
THE EDUCATION SERVICE CENTER REGION 11 FOR VARIOUS BUSINESS AND
STUDENT SUPPORT SERVICES FOR THE OPERATION OF WESTLAKE
ACADEMY.
WHEREAS, the Westlake Academy has utilized the business and student services of
the Education Service Center Region 11, which is responsible for providing training for faculty
and staff, providing compliance training for public education rules and regulations, performing
the payroll functions in full compliance with the Texas Education Agency (TEA) Financial
Accountability System Resource Guide, as well as offering software and information technology
training and hosting services to Westlake Academy; and,
WHEREAS, additional personnel costs for the Academy would have a greater impact to
the Academy’s operating budget than utilizing these contracted services offered by the Education
Service Center Region 11, and the quality of these services has been exceptional; and
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
WESTLAKE ACADEMY, TEXAS:
SECTION 1: The above findings are hereby found to be true and correct and are
incorporated herein in its entirety.
SECTION 2: The Board of Trustees of the Westlake Academy hereby approves the
contract with the Education Service Center Region 11 functions at Westlake Academy attached
hereto as Exhibit “A”; and further authorizes the Superintendent to execute this agreement.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Board hereby determines that it would have adopted this Resolution without the
invalid provision.
WA Resolution 18-09
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE
ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 6th DAY
OF AUGUST 2018.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
L. Stanton Lowry or Janet S. Bubert,
School Attorney
WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary
Report
Last Year Enrollment: 853
TotalContractLock Date Enroll Start Enroll End
$20,394.0007/18/2018Business Services 09/01/2018 08/31/2019
$650.0007/18/2018Comprehensive Services Basic Contract 09/01/2018 08/31/2019
$14,839.0007/18/2018Management Information Systems
Software & Support Service (TxEIS
Student and Business)
09/01/2018 08/31/2019
$2,300.0007/18/2018Technology Resources Education
Consortium (TREC)
09/01/2018 08/31/2019
$3,500.0007/18/2018TSDS (PEIMS, studentGPS,
Dashboard,TIMS, UID,ECDS)
09/01/2018 08/31/2019
$4,100.0007/18/2018TxEIS Service Fees (Co-op Fee, Hosting
Fee, SQL Anywhere 17, Extracts)
09/01/2018 08/31/2019
Print Date: 7/18/2018
WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary for
Business Services v30
Enrollment Period: 09/01/2018 - 08/31/2019
Last Year Enrollment: 853
Answer Price
Payroll Support
Services Only
If you wish to sign up for Business Services, please indicate the service for
which you wish to contract in the box on the right.
$20,394.00Fee (see Business Service Contract Price List in the "Business Center
Handbook")
Do you wish to sign up for the Requisition Module? If yes, please enter the
amount of users in the box on the right.
* A Requisition Module fee of $580 + $20 per user will be applied.
Bank Reconciliation: Enter the number of bank accounts that will be
reconciled by ESC Region 11's Business Center in the box on the right.
$200 per month for the first bank account, $50 per month for each
additional account.
Contract Adjustment
Business Manager Service Fees (Call for quote Brandilyn DePalma
(817)740-7610)
þBy clicking the box on the right, I, as an authorized representative of the
above mentioned LEA/Charter, agree to the terms of the attached "Business
Center Handbook" stating LEA/Charter Responsibility and ESC Region 11
Business Center Responsibility and Business Center Price List.
Total:$20,394.00
Contract Contact: Marlene Rutledge mrutledge@westlake-tx.org (817) 490-5737
Todd Wood (HR Director) twood@westlake-tx.org (817) 490-5711
36 CID#: 14328 Print Date: 7/18/2018 Page 1 of 2
Additional fees will be charged for public schools having more than five campuses or more than one payroll frequency.
______________________________________________________________
Superintendent or Approved Designee
______________________________________________________________
Date
______________________________________________________________
Executive Director
Education Service Center Region 11
______________________________________________________________
Date
Note:
1.Use the Printer Icon located to the right of the contract name on the Contract Home page to print a copy of this
contract.
Click on Review/Submit Contracts on the contract home page.
ESC Region 11:
Return a signed and dated copy to the district.
36 CID#: 14328 Print Date: 7/18/2018 Page 2 of 2
This Master Interlocal Agreement (“Agreement”) is made by and between Education Service Center Region 11 (“ESC Region
11”) and (“Local Government”), (collectively referred to as the “Parties” or individually as the “Party”) acting herein by and
through their respectively authorized officers or employees.
PREMISES
WHEREAS, Chapter 791 of the Texas Government Code authorizes local governments to contract with each other
to provide governmental functions and services; and
WHEREAS, The Parties wish to enter into this Agreement to provide local governments with greater efficiency and
economy in purchasing products and services; and
WHEREAS, the governing bodies of the Parties, individually and together , do hereby adopt and find the foregoing
promises as findings of said governing bodies; and
NOW THEREFORE, premises considered, and in consideration of and conditioned upon the mutual covenants
and agreements, herein, the Parties hereto mutually agree as follows:
AGREEMENT
1. Term: This Agreement is effective from the date of the last signature and shall automatically renew annually unless
either party gives sixty (60) days prior written notice of non-renewal.
2. Purpose: This Agreement shall: (1) Allow the Local Government to purchase products or services by purchase order,
contract, agreement, or other appropriate legal method from ESC Region 11; and (2) Allow the Local Government to
join ESC Region 11-sponsored purchasing cooperatives in order to purchase products or services from vendors which
have been properly awarded contracts through statutorily authorized methods.
3. Relationship: The relationship between the Parties is that of Independent Contractor. Neither Party has the authority to
bind the other in any manner.. The Local Government may be required to enter into subsequent contractual arrangements
with ESC Region 11 for specific products or services.
4. Agreement and Interpretation: The Parties covenant and agree that any litigation relating to this agreement, the terms,
and conditions of the agreement will be interpreted according to the laws of the State of Texas and venue shall be
exclusively in Tarrant County, Texas.
5.Each party paying for the performance of governmental functions or services must make those payments from current
revenues available to the paying party.
Master Interlocal
Agreement (MIA)
ESC Region 11
1451 S. Cherry Lane
White Settlement, Texas 76108
Attn: Athena Nance-Young
ESC Region 11 Authorized Representative Signature Date
ESC Region 11 Authorized Representative Title
Local Government
Name of Local Government
Address of Local Government
Contact Name and Telephone Number
Board President Signature Date
Board Approval Date County/District #
(if applicable)
Westlake Academy Charter School
2600 JT Ottinger Rd, Westlake TX 76262
billing address: 1500 Solana Blvd Bldg 7 Ste 7200 Westlake TX 76262
Marlene Rutledge (817) 490-5737
220-810
Page 1 of 2
estlake Academy Board of Trustees
TYPE OF ACTION
Regular Meeting - Consent
Westlake Board Meeting
Monday, August 06, 2018
TOPIC: Consider Approval of Resolution Adopting a Child Abuse and Neglect
Policy, Student Safety Policy, Immunization Policy, Food Allergy Policy
and School Attendance Policy.
STAFF CONTACT: Dr. Mechelle Bryson, Executive Director
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Mission: Westlake
Academy is an IB World
School whose mission is to
provide students with an
internationally minded
education of the highest
quality, so they are well-
balanced life-long
learners.
Academic
Operations PYP / MYP / DP
Improve the
Efficiences of
Operational Systems
Strategic Initiative
Time Line - Start Date: August 6, 2018 Completion Date: August 6, 2018
Funding Amount: $0 Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The Instructional Leadership Team (ILT) is in the process of reviewing all Westlake Academy
board policies in order to ensure that adopted policies meet State and Federal mandates. In addition
to reviewing existing policies, the ILT will also identify any new policy needs. This process will
take place throughout the school year. As such, board policy updates will be presented to the
Board of Trustees as these policies are reviewed and amended.
Page 2 of 2
For the month of August, the ILT has reviewed and updated the following policies for your
approval:
• Child Abuse and Neglect Policy – Exhibit A
• Student Safety Policy – Exhibit B
• Immunization Policy – Exhibit C
• Food Allergy Policy – Exhibit D
• School Attendance Policy – Exhibit E
Please note that these policies have been reviewed by Westlake Academy’s Attorney, Janet Bubert.
RECOMMENDATION
Staff recommends approval of the resolution.
ATTACHMENTS
Resolution with policies
Resolution 18-10
Page 1 of 14
WESTLAKE ACADEMY
RESOLUTION 18-10
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD AMENDING AND
ADOPTING A CHILD ABUSE AND NEGLECT POLICY, STUDENT SAFETY POLICY,
IMMUNIZATION POLICY, FOOD ALLERGY POLICY AND SCHOOL
ATTENDANCE POLICY.
WHEREAS, the State of Texas requires schools to comply with certain federal and state
laws; and,
WHEREAS, Westlake Academy is required to adhere to state policies and regulations
regarding federal and state laws; and,
WHEREAS, Westlake Academy views student welfare, safety and school attendance as
essential to academic excellence; and,
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the students, their parents, and faculty of Westlake Academy, as well as the citizens of
Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Board of Trustees of Westlake Academy hereby amends and
adopts the following policies:
• Child Abuse and Neglect Policy – Exhibit A
• Student Safety Policy – Exhibit B
• Immunization Policy – Exhibit C
• Food Allergy Policy – Exhibit D
• School Attendance Policy – Exhibit E
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 18-10
Page 2 of 14
SECTION 4: That this resolution shall become effective from and after its date of passage.
PASSED AND APPROVED ON THIS 6th DAY OF AUGUST 2018.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
Resolution 18-10
Page 3 of 14
Exhibit A
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No.:
Date Board Adopted: August 6, 2018
Effective Date: August 6, 2018
Policy Category: Student Services
Policy Name: Child Abuse and Neglect
Policy Goal: To provide opportunities for students to acquire anti-victimization
skills and establish procedures for reporting suspected child abuse or neglect.
Policy Description:
Westlake Academy shall provide child abuse anti-victimization programs for all primary and
secondary students. Education Code 38.004.
The Academy shall also adopt and train staff on procedures for reporting instances of child abuse
and neglect as required by the Texas Family Code. Any person who has cause to believe a
child’s physical or mental health or welfare has been adversely affected by abuse or neglect by
any person shall immediately make a report as required by Family Code 261.101.
If a professional has cause to believe that a child has been or may be abused or neglected,
including a belief that a child is a victim of an offense under Texas Penal Code Section 21.11
(Indecency with a Child), the professional shall make a report within 48 hours after the
professional first suspects abuse or neglect. A professional may not delegate to or rely on
another person to make the report.
A “professional” is an individual who is licensed or certified by the state or who is an employee
of a facility licensed, certified, or operated by the state and who, in the normal course of official
duties or duties for which a license or certification is required, has direct contact with children.
The term includes teachers, nurses, doctors, day-care employees, and juvenile detention or
correctional officers. Family Code 261.101(b)
A notice of employee responsibilities and procedures for reporting suspected child abuse and
neglect is outlined in the Westlake Academy Parent Student Handbook.
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Page 4 of 14
Exhibit B
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No.:
Date Board Adopted: August 6, 2018
Effective Date: August 6, 2018
Policy Category: Student Services
Policy Name: Student Safety
Policy Goal: To provide a safe environment and communication with families in the event
of educator misconduct.
Policy Description:
Westlake Academy shall provide notice to the parent or guardian of a student with whom an
educator is alleged to have engaged in misconduct as defined by this Policy and Education Code
21.006(b)(2).
Misconduct is defined as:
1. Abuse of a student or minor, or unlawful act with a student or minor;
2. Involved in a romantic relationship with, or solicited or engaged in sexual contact with
a student or minor.
Westlake Academy shall inform the parent or guardian:
1. As soon as feasible that the alleged misconduct may have occurred;
2. Whether the educator was terminated following an investigation of the alleged
misconduct or resigned before the completion of the investigation; and
3. Whether a report was submitted to the State Board for Educator Certification (SBEC)
concerning the alleged misconduct.
Education Code 21.0061
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Exhibit C
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. :
Date Board Adopted: August 6, 2018
Date Board Amended: N/A
Effective Date: August 6, 2018
Policy Category: Student Services
Policy Name: Immunization
Policy Goal: To promote student health and wellness through required immunizations for
school admission.
Policy Description: The immunization policy ensures compliance with immunization
requirements identified by the Texas Department of State Health Services (TDSHS), provides an
awareness program for stakeholders, and incorporates procedures for provisional admission,
completion of vaccinations and a review of vaccination status.
Each student shall be fully immunized against diphtheria, rubeola (measles), rubella, mumps,
tetanus, and poliomyelitis. TDSHS may modify or delete any of these immunizations or may
require immunizations against additional diseases as a requirement for admission to any
elementary or secondary school. Education Code 38.001(a), (b)
Students in kindergarten through twelfth grade shall have the following additional vaccines,
according to the immunization schedules set forth in TDSHS regulations: pertussis, hepatitis B,
hepatitis A (as applicable to the grade levels specified in state rule), and varicella (chickenpox).
TDSHS requires students enrolling in seventh through twelfth grades to have one dose of
meningococcal vaccine on or after the student’s 11th birthday. 25 Tex. Admin. Code 97.63
Westlake Academy shall post the following on its website:
1. A list, in English and Spanish, of:
a. The immunizations required by TDSHS for admission to public school;
b. Any immunizations or vaccines recommended for public school students by TDSHS.
The list must include the influenza vaccine, unless TDSHS requires the influenza
vaccine for admission to a public school; and
c. Health clinics in the community that offer the influenza vaccine, to the extent those
clinics are known to the district; and
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Page 6 of 14
2. A link to the TDSHS Internet website where a person may obtain information relating to the
procedures for claiming an exemption from the immunization requirements.
Westlake Academy shall comply with the provisions of Education Code Chapter 38 and Title 25
of the Texas Administrative Code Chapter 97 regarding immunization requirements, exceptions,
and documentation, including provisional admission, completion of vaccinations and a review of
vaccination status.
Further information on immunization requirements, including the procedures for claiming an
exception to the immunization policy, provisional admission, completion of vaccinations and a
review of vaccination status, may be found on the Westlake Academy Website in the section
‘Student Life/Services-Health on Campus’ and in the Parent/Student Handbook.
Resolution 18-10
Page 7 of 14
Exhibit D
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. :
Date Board Adopted: August 6, 2018
Date Board Amended: N/A
Effective Date: August 6, 2018
Policy Category: Student Services
Policy Name: Food Allergies
Policy Goal: The purpose of the food allergy policy is to provide appropriate and clear
guidelines to protect students from severe reactions or fatalities associated with anaphylaxis by
providing an opportunity for effective and quick-response use of epinephrine.
Policy Description: Westlake Academy will adopt guidelines/procedures on student food allergy
management plans to limit the risk posed to students with food allergies.
In accordance with Texas Education Code Section 38.0151, this policy provides guidelines for
the care of students with diagnosed food allergies at risk for anaphylaxis based on the guidance
developed by state authorities.
The following components will be used in developing and administering plans to care for
students diagnosed with food allergies:
3. Identification of students with food allergies at risk for anaphylaxis;
4. Development, implementation, communication and monitoring of emergency care plans,
504 plans and/or individual health care plans for students with food allergies at risk for
anaphylaxis;
5. Reducing the risk of exposure within the school setting;
6. Training programs for school staff on anaphylaxis and emergency response to anaphylactic
reactions;
7. Methods for requesting specific food allergy information from a parent of a student with a
diagnosed food allergy;
8. Annual review of the school’s food allergy management plan.
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Page 8 of 14
Westlake Academy will ensure guidelines for the care of students with food allergies at risk for
anaphylaxis includes the roles and responsibilities of the parents, administration, nurses,
teachers, dining hall manager, students and contract cleaning/custodial personnel.
Further information on food allergies, and the roles and responsibilities of certain individuals
may be found on the Westlake Academy Website in the section ‘Student Life/Services-Health on
Campus.’ The reference guide ‘Guidelines for the Care of Students with Food Allergies At-Risk
for Anaphylaxis’ will also be posted and used as a reference guide.
Additional guidelines on food allergies shall be published in the Parent/Student Handbook on an
annual basis.
Resolution 18-10
Page 9 of 14
Exhibit E
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 3.02:
Date Board Adopted: August 3, 2009
Date Board Amended: October 5, 2015
Effective Date: October 5, 2015
Policy Category: Parent, Student and Faculty Relations and Expectations
Policy Name: Attendance
Policy Goal: To encourage attendance and outline expectations and requirements for students
and parents.
Policy Description: Regular and consistent attendance is required to achieve academic success
at Westlake Academy. Poor attendance is a major contributing factor toward receiving
unsatisfactory grades and results in an additional commitment of after school hours to complete
make-up assignments and review of class lecture notes.
Compulsory Attendance
Students who are at least six years of age, or who have been previously enrolled in first grade,
and who have not yet reached their 19th birthday shall attend school for the entire period the
program is offered, unless exempted as indicated below. On enrollment in prekindergarten or
kindergarten, a student shall attend school. Education Code 25.085(a)–(c)
Westlake Academy requires cooperation from parents in the matter of school attendance and
punctuality. Parents should:
• Ensure your child arrives and is picked up on time each day. Families who do not pick up
their students by the time specified in the Parent/Student Handbook may be subject to a
late pick up fee after the second offense.
• Schedule routine medical and dental appointments after school hours when possible.
• Schedule family vacations during the school’s vacation days and notify the school prior
to any planned absence.
• Parents should inform the office before 10:00 am of any absences.
A stud ent is exempt from compulsory attendance requirements if:
Resolution 18-10
Page 10 of 14
1. The student is eligible to participate in a district’s special education program under
Education Code 29.003 and cannot be appropriately served by the resident district.
2. The student has a temporary and remediable physical or mental condition that makes
attendance infeasible and the student has a certificate from a qualified physician
specifying the temporary condition, indicating the prescribed treatment, and covering
the anticipated period of absence for the purpose of receiving and recuperating from
remedial treatment.
Education Code 25.086
Voluntary Enrollment of Students 19 and Over
A person who voluntarily enrolls in school or voluntarily attends school after the person’s 19th
birthday shall attend school each school day for the entire period the program of instruction is
offered. A board may adopt a policy requiring the student who is under 21 years of age to attend
school until the end of the school year.
After the third unexcused absence of a person who voluntarily enrolls, a district shall issue a
warning letter to the person that states the person’s enrollment may be revoked for the remainder
of the school year if the person has more than five unexcused absences in a semester.
A district may revoke for the remainder of the school year the enrollment of a person who has
more than five unexcused absences in a semester, except a school district may not revoke the
enrollment of a person under this provision on a day on which the person is physically present at
school.
A person whose enrollment is revoked for exceeding this limit may be considered an
unauthorized person on school grounds for the purposes of Education Code 37.107 regarding
trespassing.
As an alternative to revoking a person’s enrollment, a school district may impose a behavior
improvement plan described by Education Code 25.0915(a-1)(1).
Education Code 25.085(e)–(h)
Excused Absences
A district shall excuse a student from attending school for the following purposes:
1. Observing religious holy days, including one day of travel to and from the site where the
student will observe the holy days, if necessary.
2. Attending a required court appearance, including one day of travel to and from the site where
the court is located, if necessary.
3. Appearing at a governmental office to complete paperwork required in connection with the
student’s application for United States citizenship, including one day of travel to and from the
site of the governmental office, if necessary.
Resolution 18-10
Page 11 of 14
4. Taking part in a United States naturalization oath ceremony, including one day of travel to and
from the site of the ceremony, if necessary.
5. Serving as an election clerk, including one day of travel to and from the site where the student
will serve as an election clerk, if necessary.
6. A student in the conservatorship of the Department of Family and Protective Services (DFPS)
shall be excused in order to participate, as determined and documented by DFPS, in an activity:
A) Ordered by a court under Family Code Chapter 262 or 263, provided that it is not
practicable to schedule the participation outside of school hours, or
B) Required under a service plan under Family Code Chapter 263, Subchapter B.
Education Code 25.087(b)(1); 19 TAC 129.21(j)(3)
7. A temporary absence resulting from an appointment with a health-care professional for the
student or the student’s child if the student commences classes or returns to school on the same
day of the appointment. The student or parent must provide documentation of the appointment
from the health-care professional. “Temporary absence” also includes an absence of a student
diagnosed with autism spectrum disorder on the day of the student’s appointment with a health-
care practitioner to receive a generally recognized service for persons with autism spectrum
disorder, including applied behavioral analysis, speech therapy, and occupational therapy.
Education Code 25.08(b)(2), (b-3); 19 TAC 129.21(j)(3)
8. For students in the Diploma Program (11th or 12th grade), an absence to visit an institution of
higher education accredited by a generally recognized accrediting organization for the purpose of
determining the student’s interest in attending the institution of higher education. Excused
absences under this provision may not exceed two days and must be supported by documentation
to verify the student’s visit at the institution of higher education. Education Code 25.087(b-2);
19 TAC 129.21(j)(3)
9. A student whose parent, stepparent, or legal guardian is an active duty member of the
uniformed services and has been called to duty for, is on leave from, or immediately returned
from continuous deployment of at least four months outside the locality where the parent,
stepparent, or guardian regularly resides, shall be excused from school to visit with the student’s
parent, stepparent, or guardian. An absence under this provision may not exceed five days in a
school year. An excused absence under this provision must be taken not earlier than the 60th day
before the date of deployment or not later than the 30th day after the date of return from
deployment. Education Code 25.087(b-4)
10. A student who is 17 years of age or older may be excused from attending school to pursue
enlistment in a branch of the armed services of the United States or the Texas National Guard,
provided that: the absence is not for more than four days of school during the period the student
is enrolled in high school; and the Academy verifies the student’s activities related to pursuing
enlistment in a branch of the armed services or the Texas National Guard. Education Code
25.087(b-5), (b-6)
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11. A student in grades 6 through 12 may be excused for the purpose of sounding “Taps” at a
military honors funeral held in this state for a deceased veteran. Education Code 25.087(c)
Documenting Attendance & Make-Up Work
A student whose absence is excused for a reason described above shall not be penalized for that
absence and shall be counted as if the student attended school for purposes of calculating the
average daily attendance of students. The student shall be allowed a reasonable time to make up
school work missed on the days. If the student satisfactorily completes the work, the days of
absence shall be counted as days of compulsory attendance. Education Code 25.087(d)
Notice to Parents
The Academy shall notify a student’s parent in writing at the beginning of the school year that, if
the student is absent from school on ten or more days or parts of days within a six-month period
in the same school year, the student’s parent is subject to prosecution under Education Code
Section 25.093, and the student is subject to referral to a truancy court for truant conduct under
Family Code Section 65.003(a).
Notice of Absences
The Academy shall notify a student’s parent if the student has been absent from school, without
excuse under Education Code Section 25.087, on three days or parts of days within a four-week
period. The notice must:
9. Inform the parent that:
a. It is the parent’s duty to monitor the student’s school attendance and require the
student to attend school; and
b. The student is subject to truancy prevention measures under Education Code Section
25.0915; and
10. Request a conference between school officials and the parent to discuss the absences.
The fact that a parent did not receive the notices described above is not a defense for the parent’s
failure to require a child to attend school nor for the student’s failure to attend school. Education
Code 25.095
Parent Contributing to Non-Attendance
A parent or person standing in parental relation commits an offense if:
1. A warning notice is issued;
2. The parent with criminal negligence fails to require the child to attend school as required by
law; and
3. The child has absences for the amount of time specified under Family Code Section
65.003(a).
Resolution 18-10
Page 13 of 14
The attendance officer or other appropriate school official shall file a complaint against the
parent in an appropriate court, as permitted under Education Code Section 25.093.
Affirmative Defense - Parent
It is an affirmative defense to prosecution that one or more of the absences required to be proven
was excused by a school official or should be excused by the court. A decision by the court to
excuse an absence for this purpose does not affect the ability of the Academy to determine
whether to excuse the absence for another purpose. Education Code 25.093
Student Liability
A child engages in truant conduct if the child is required to attend school under the compulsory
attendance laws and fails to attend school on ten or more days or parts of days within a six-
month period in the same school year. Truant conduct may be prosecuted only as a civil case in a
truancy court. Family Code 65.003(a), (b)
“Child” means a person who is 12 years of age or older and younger than 19 years of age. Family
Code 65.002(1)
Affirmative Defense - Student
It is an affirmative defense to an allegation of truant conduct that one or more of the absences
required to be proven was excused by a school official or by the court or that one or more of the
absences were involuntary, but only if there is an insufficient number of unexcused or voluntary
absences remaining to constitute truant conduct. The burden is on the child to show by a
preponderance of the evidence that the absence was or should be excused or that the absence was
involuntary. A decision by the court to excuse an absence does not affect the ability of the district
to determine whether to excuse the absence for another purpose. Family Code 65.003(c)
Truancy Prevention Measures
If a student fails to attend school without excuse on three or more days or parts of days within a
four-week period, but does not fail to attend school for the time described below, the district shall
initiate truancy prevention measures on the student. Education Code 25.0915(a-4)
Referral to Truancy Court
If a student fails to attend school without excuse on ten or more days or parts of days within a
six-month period in the same school year, the Academy shall within ten school days of the
student’s tenth absence refer the student to a truancy court for truant conduct under Family Code
65.003(a). Education Code 25.0951
Resolution 18-10
Page 14 of 14
Withdrawal of Student
In order to continue enrollment from year to year at the Academy, the student or parent must
complete the Academy's annual registration process. A student who is not registered by the
deadline identified by the Academy and remains unregistered after documented attempts to
contact the student/parent will be considered withdrawn from the Academy. Additionally, a
student who is absent for five consecutive school days without notice and efforts by
administrators to contact the student or parent are unsuccessful will be considered withdrawn
from the Academy.
Additional procedural information as it relates to attendance shall be recorded and
published in the Parent/Student Handbook on an annual basis.
estlake Academy Board of Trustees
TYPE OF ACTION
Regular Meeting - Action Item
Westlake Board Meeting
Monday, August 06, 2018
TOPIC: Conduct a Public Hearing and Consider a Resolution Approving the
Amended Year-End Budget for Westlake Academy for the Fiscal Year
Ending August 31, 2018 and Adopting the Proposed Budget for the Fiscal
Year Ending August 31, 2019.
STAFF CONTACT: Amanda DeGan, Assistant Town Manager
Dr. Mechelle Bryson, Executive Director
Debbie Piper, Finance Director
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision: Westlake Academy
inspires college bound
students to achieve their
highest individual
potential in a nuturing
environment that fosters
the traits found in the IB
Learner Profile.
Fiscal Stewardship PYP / MYP / DP Improve Financial
Stewardship
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: September 1, 2018 Completion Date: August 31, 2019
Funding Amount: GF - $8,710,132 Status - Funded Source - General Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
This budget reflects Westlake Academy’s commitment to its strategic plan and the initiatives that
support the mission, vision and values. At the core of the Academy is college readiness.
Throughout each Programme in the IB continuum, the objective is to prepare students for post-
secondary success and beyond. As such alignment to that mission is paramount. The following
is reflective of the proposed budget, which:
• shows a steady increase in student enrollment that is indicative of the growth of the Town
and the success the Academy has had in preparing students for post-secondary
achievements.
• contains an increase in Career and Technology Education (CTE) funding due to a new
pathway in Technology.
• includes a facilities allotment for Charter Schools passed by the 84th Texas Legislative
Session.
• contains a 3% increase (on average) in staff salaries to move the salary scale to within
0.5% of the median of surrounding school districts according to Board policy (assuming
surrounding school districts implement market adjustments).
This new year will be unique in that we will be celebrating 15 years of educational success at
Westlake Academy! In addition, the IB was founded 50 years ago, paving the way for
groundbreaking development in international education. Therefore, keeping with our tradition of
utilizing an associated theme focusing on the coming school year, the proposed theme for FY
2018/2019 is: Celebrate 15WA/50IB: A Legacy of Leading and Learning
The Board of Trustees reviewed the proposed budget for FY 2018-2019 at the Governance
Retreat held on May 31, 2018 and will again discuss the projections on August 6, 2018. During
these discussions, staff presented the projected year end expenditures, an analysis of the coming
year revenues and expenditures related to the academic services of Westlake Academy and a
five-year financial forecast. We will also present any updates to the numbers and projections
between the June and August timeframe. The final proposed FY 18-19 expenditures of
$8,710,132 for the General Fund represents a decrease from the FY 17-18 expenditures by
$254,460 with most of the increase being the salary increase for personnel. This budget
presentation is the final opportunity for Board follow-up and review of the proposed information
for the coming fiscal and school year.
Legal requirements for charter school budgets are formulated by the state and the TEA. A Board
typically adopts an appropriated budget on a basis consistent with GAAP for the general fund,
debt service fund and child nutrition program (which is included in special revenue funds).
However, the Academy does not maintain a debt service fund nor a child nutrition
program; therefore, only the General Fund is required to be adopted. Special Revenue
Funds are not adopted by the governing body, and are shown for informational purposes
only.
In accordance with State law, the staff has prepared and presents the FY 2017-2018 operating
budget for the Academy outlining the anticipated revenues and expenditures of all funds for the
Board’s review and consideration, including the amended year-end budget for FY 2016-17.
RECOMMENDATION
Following presentation of the final proposed FY 2018-2019 operating budget and holding of the
required public hearing, staff recommends approval of this resolution.
ATTACHMENTS
Resolution
Proposed FY 2018-2019 Budget, including amended year-end budget for FY 2017-2018 will be
provided under separate cover.
WA Resolution 18-11
Page 1 of 2
WESTLAKE ACADEMY
RESOLUTION NO. 18-11
A RESOLUTION OF THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY TO
ADOPT THE REVISED OPERATING BUDGET FOR FISCAL YEAR ENDING
AUGUST 31, 2018 AND THE PROPOSED BUDGET FOR FISCAL YEAR ENDING
AUGUST 31, 2019 INCLUDING INVESTMENT POLICY, FISCAL AND BUDGETARY
POLICIES, COMMITTED AND ASSIGNED FUND BALANCES.
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF WESTLAKE ACADEMY:
WHEREAS, Section 44.002 of the Education Code of the Texas Education Agency
Texas School Law Bulletin states the budget must be prepared according to generally accepted
accounting principles, and
WHEREAS, the budget must be approved by the Board of Trustees prior to August 31st
according to Texas Education Agency’s Financial Accountability System Resource Guide,
Section 2.6.2 – TEA Legal Requirements; and
WHEREAS, the Board of Trustees held a Public Hearing on August 6th, 2018; and
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Board of Trustees hereby adopts the amended Westlake Academy
Operating Budget for the fiscal year ending August 31, 2018 and the proposed Westlake
Academy Annual Operating Budget for the fiscal year ending August 31, 2019 and appropriates
the funds contained therein attached to this resolution as Exhibit “A”.
SECTION 3: That the Board of Trustees hereby adopts the Fiscal and Budgetary
Policies, Investment Policies, and the Committed and Assigned Fund Balance designations that
are also included in Exhibit A.
SECTION 4: That a copy of the official adopted 2018-2019 Budget shall be kept on file
in the office of the Town Secretary.
WA Resolution 18-11
Page 2 of 2
SECTION 5: If any portion of this resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 6: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 6th DAY OF AUGUST, 2018.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
L. Stanton Lowry or Janet S. Bubert,
School Attorney
FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board
meeting. The Board member making the request will contact the Superintendent with the
requested item and the Superintendent will list it on the agenda. At the meeting, the
requesting Board member will explain the item, the need for Board discussion of the item,
the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member receives
a second, the Superintendent will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
Board of
Trustees
Item # 6 – Future Agenda
Items
Board of
Trustees
Item # 7 – Adjournment
Regular Session