HomeMy WebLinkAbout11-11-13 TC Agenda packetThe Regular Meeting of the Town of Westlake Town Council will begin immediately following the conclusion
of the Town Council Workshop but not prior to the posted start time.
Mission Statement
On behalf of the citizens, the mission of the Town of Westlake is to be a one-of-a-kind community
that blends our rural atmosphere with our vibrant culture and metropolitan location.
Westlake, Texas – A Premier Knowledge Based Community
Page 1 of 4
TOWN OF WESTLAKE, TEXAS
Vision Points
Sense of Place; Leadership; Caring Community; Exemplary Governance; and
Service Excellence
TOWN COUNCIL MEETING
AGENDA
November 11, 2013
WESTLAKE TOWN HALL
3 VILLAGE CIRCLE, 2ND FLOOR
WESTLAKE, TX 76262
COUNCIL CHAMBERS or MUNICIPAL CONFERENCE ROOM
Workshop Session: 5:00 p.m.
Regular Session: 6:30 p.m.
Page 2 of 4
Workshop Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE NOVEMBER 11, 2013, TOWN
COUNCIL REGULAR MEETING AGENDA. (10 min)
4. DISCUSSION ITEMS
a. Presentation and discussion regarding the process to establish a Public
Improvement District (PID) for the Entrada development and the petition
submitted to establish. (30 min)
b. Discussion regarding the Vision and Mission statements. (30 min)
c. Discussion regarding the proposed 2014 meeting calendar . (10 min)
d. Standing Item: Update and discussion regarding Westlake Academy Phase I
expansion project and enrollment projections. (15 min)
5. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the is
Chapter including but are not limited to the following: Town of Westlake
Certificate of Convenience & Necessity (CCN) for water and sewer service.
b. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on
legal matters involving pending or contemplated litigation, settlement offers, or
other legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Trophy Club Municipal District Number 1
6. RECONVENE MEETING
7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
8. COUNCIL RECAP / STAFF DIRECTION
9. ADJOURNMENT
Page 3 of 4
Regular Session
1. CALL TO ORDER
2. CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens
to address the Council on any matter whether or not it is posted on the agenda. The
Council cannot by law take action nor have any discussion or deliberations on any
presentation made to the Council at this time concerning an item not listed on the agenda.
The Council will receive the information, ask staff to review the matter, or an item may be
noticed on a future agenda for deliberation or action.
3. CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items unless
a Council Member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the October 28, 2013, meeting.
b. Consider approval of Resolution 13-35, Appointing a new member to the
Texas Student Housing Authority.
c. Consider approval of Resolution 13-36, Appointing new members to the
Historical Preservation Society.
d. Consider approval of Resolution 13-37, Supporting locally enforced motor
vehicle idling limitations for the North Central Texas region.
4. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the is
Chapter including but are not limited to the following: Town of Westlake
Certificate of Convenience & Necessity (CCN) for water and sewer service.
b. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on
legal matters involving pending or contemplated litigation, settlement offers, or
other legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Trophy Club Municipal District Number 1
5. RECONVENE MEETING
6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
Page 4 of 4
7. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under “Future Agenda Item Requests”, an agenda item for a future
Council meeting. The Council Member making the request will contact the Town Manager
with the requested item and the Town Manager will list it on the agenda. At the meeting,
the requesting Council Member will explain the item, the need for Council discussion of
the item, the item’s relationship to the Council’s strategic priorities, and the amount of
estimated staff time necessary to prepare for Council discussion. If the requesting Council
Member receives a second, the Town Manager will place the item on the Council agenda
calendar allowing for adequate time for staff preparation on the agenda item.
8. COUNCIL CALENDAR
9. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle,
November 6, 2013, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government
Code.
_____________________________________
Kelly Edwards, TRMC, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Town of Westlake
Item # 2 – Pledge of
Allegiance
Texas Pledge:
"Honor the Texas
flag; I pledge
allegiance to thee,
Texas, one state under
God, one and
indivisible."
CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items
unless a Council Member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the October 28, 2013, meeting.
b. Consider approval of Resolution 13-35, Appointing a new member to the
Texas Student Housing Authority.
c. Consider approval of Resolution 13-36, Appointing new members to the
Historical Preservation Society.
d. Consider approval of Resolution 13-37, Supporting locally enforced motor
vehicle idling limitations for the North Central Texas region.
Town of Westlake
Item # 3 –
Review of Consent
Agenda Items
DISCUSSION ITEMS
a. Presentation and discussion regarding the process to establish a Public
Improvement District (PID) for the Entrada development and the petition
submitted to establish. (30 min)
b. Discussion regarding the Vision and Mission statements. (30 min)
c. Discussion regarding the proposed 2014 meeting calendar. (10 min)
d. Standing Item: Update and discussion regarding Westlake Academy Phase
I expansion project and enrollment projections. (15 min)
Town of Westlake
Item # 4 –
Discussion Items
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Workshop - Discussion Item
Westlake Town Council Meeting
Monday, November 11, 2013
TOPIC: Discussion of the Process for Establishing a Public Improvement District (PID) for the
Entrada Development , the Petition Submitted to Establish a PID for Entrada, and a
Draft Service Assessment Plan for Same.
STAFF CONTACTS: Tom Brymer, Town Manager
DECISION POINTS
Start Date Completion Date
Timeframe: October 28, 2013 TBD
Funding: Amount - None. Status- N/A Source- N/A
Decision Alignment
VVM Perspective Desired Outcome
Sense of Place Financial
Stewardship
Enhance and Maintain a Sense of
Community
Strategic Issue Outcome
Strategy Staff Action
Comprehensive
Planning and
Management of
Natural Resources
N/A SA 09D1: Ordinances
Strategy Map or VVM Connection
Strategic Issue Connection
Page 2 of 2
EXECUTIVE SUMMARY
The owner of the development known as Entrada, located at the northeast corner of FM 1938
(Davis Blvd) and Solana Boulevard, has submitted a petition to the Town of Westlake to
establish a Public Improvement District (PID) for construction of public infrastructure in this
development. Next steps would include discussion of a proposed Service and Assessment Plan
(SAP) for this PID as well as a timeline for establishing the PID.
ORGANIZATIONAL HISTORY/RECOMMENDATION
Previously this property was zoned for office and retail uses. In April of this year, after much
public input and meetings, the Town Council, with a unanimous recommendation from the
Planning & Zoning Commission, approved a request by the owner to amend the zoning in this
PD1-2 zoning district . Also in April of this year, prior to consideration of this zoning change
request, the land use plan component of the Town’s Comprehensive Plan was amended to
provide for the uses requested in the zoning change request for this property. The amended
zoning adds certain residential and entertainment uses in order to allow development of a mixed
use P lanned Development on this tract. The zoning ordinance, as amended, is intended to
achieve a design that emulates a European style village with a Spanish architectural theme. The
development’s name is Entrada.
During the re-zoning approval process it was pointed out by Staff, as well as discussed by
Council, that if the zoning request was approved, the developer intended to submit to the
Town a petition to create a Public Improvement District (PID) to fund the construction of
the public infrastructure for this development. Further, in the Economic Development
with the developer of Entrada, the Town agreed to consider creating a PID for this
purpose. This Economic Development Agreement also was approved by the Town Council
in April of this year.
This agenda item is intended to continue discussion begun at the Council’s October 28, 2013
Workshop regarding this PID. The Staff has asked for a draft SAP to be furnished to them prior
to this workshop for Staff review and comment. If the Council wishes to move forward on
establishing a PID, a specific timeline for establishing the PID will need to be set for this as well.
With the Development Plan for Entrada now approved by the Town Council, the developer is
ready to move forward on establishment of a PID for this property.
ATTACHMENTS
1. Typical Sequence of Events for PID Formation
2. PID Petition 10-18-13 for Entrada
ILS LLJ 14J ILA UU i" " " M " 6W W WW WW dd M dd 0 0 0
Typical Sequence of Events for PID Formation
PETITION INITIATED PID
j 1. Staff "global" review to
1. 50% Landowners Legislative body commences determine City/Issuer benefit
2. Payment of pre-formation proceedings Z. Preliminary legal/financial
costs overview to approve steps
proceed
PUBLIC FEARING
1. Detailed staff & consultant City approving PID formation
analysis of PID Optional: Levy PID assessment
1. Initiate construction or
Preparation of Service & and approve bond sale acquisition
Assessment Plan ("SAP") j 2. Commence activities to
Prepare PID formation & SUBSEQUENT ACTIONS administer debt, levy and
optionally bond financing 1. Close Bond Issue collect special taxes and
documents comply with continuing
2. Record and Levy PID
Publish notice of PID ' assessment disclosure requirement
ormation hearing
3. Commence Construction
Jefferies
Jefferies LLC/August 2013
Page 1 of 3
estlake Town Council
TYPE OF ACTION
Workshop - Discussion Item
Westlake Town Council Meeting
Monday, November 11, 2013
TOPIC: Presentation and Discussion of the Draft Vision Statement, Final Versions
of the Values and Mission Statements, and the Tier One Strategy Map
STAFF CONTACT: Tom Brymer, Town Manager
Amanda DeGan, Assistant Town Manager
DECISION POINTS
Start Date Completion Date
Timeframe: November 11, 2013 May 31, 2014
Funding: Amount - 0 Status- Funded Source - N/A
Decision Alignment
VVM Perspective Desired Outcome
Exemplary
Governance Customer Focus CF.Promote Best Practice Policy
Governance
Strategic Issue Outcome
Strategy Staff Action
N/A N/A N/A
Strategy Map or VVM Connection
Strategic Issue Connection
Page 2 of 3
EXECUTIVE SUMMARY
At our May 31, 2013 strategic planning retreat, we reviewed our mission, vision, and values
statements, along with the Balanced Scorecard (BSC) system. The BSC framework is designed
to serve as a communication tool throughout the organization/community, and works to align our
daily work activities and efforts of the staff. As a result of the meeting in May, the strategic
statements were reworked and presented to the Council at the September 16, 2013 workshop.
Staff recommended the use of an abbreviated ‘tag line’ for municipal services, along with a
comprehensive mission statement that explains, “who we are, what we are about, and our
purpose.” The newer versions create a more succinct, statement that identifies our unique
service provision programs, describes our commitment to personal customer service, and
outlines the financial stewardship component which is important to our community and are
shown below:
Approved Mission Statement: To provide the residents and businesses of Westlake with
superior municipal and academic services, while ensuring
that we are accessible, efficient, cost-effective, and
transparent.
Approved Tag Line: “Providing exceptional services for an exceptional quality
of life.”
The Staff was also given direction to work on a draft vision statement based on Council feedback
from the May strategic retreat . The municipal Leadership Team reviewed our previous vision
statements and drafted the proposed hybrid shown here:
Draft Vision Statement: An oasis of natural beauty and high quality planning amidst
an ever expanding urban landscape.
Staff reviewed the information provided by our consultant, Gail Perry, with the Balanced
Scorecard Institute as it relates to vision statements, in describing our “picture of the
future…that is brief, easy to understand, is emotionally inspiring and recommended to be one
sentence in length.”
The value statements were updated as follows:
• Innovation
• Educational Leaders
• Family Friendly and Welcoming
• Informed Engaged Citizens / Sense of Community
• Preservation of Our Natural Beauty
• Strong Aesthetic Standards
• Transparent / Integrity-driven Government
• Fiscal Responsibility
• Planned / Responsible Development
Page 3 of 3
The second component of our strategic discussion, involved the creation of strategy maps for
each theme in our organization. If you will recall, our themes are the pillars that drive our
strategy and help us stay focused on achieving our vision. For each of these areas, the entire
municipal staff team presented what were labeled as ‘theme team maps’ during your workshop in
September. These maps were created at a two-day retreat, facilitated by Gail Perry, and strategic
objectives were identified for each theme that supports the overall direction/desired outcome of
the pillar. The theme headings and general concepts are shown below:
• Natural Oasis One-of-a-kind community; pastoral; high quality of life;
family friendly and welcoming; maintain our small town
feel; retreat/escape; open view spaces & trails, etc.
• High Quality Planning, Planned/responsible development; thoughtful approach;
Design, and Development high standards; high quality/livability; entitlements, etc.
• Westlake Academy Exemplary education; quality school with accessible
administrators; academy staff turn-over; funding, etc.
• Exemplary Service Fiscal responsibility; low property tax rate; transparency;
and Governance integrity; accessibility; service excellence, etc.
From the four theme team maps, the municipal Leadership Team met and combined the
objectives into what is termed a Tier One Strategy Map. The Tier One Map (in its final form) is
designed to represent our entire organization, communicate our vision, mission, and values
statements, contain performance measures and outline our strategic initiatives. We are including
the portion of the map that displays the objectives and indicates the links within our strategy.
The next step will be to meet with Gail Perry for another two -day retreat, develop the
performance measures and identify initiatives necessary to achieve the objectives.
We are asking Council to review the draft vision statement, discuss the value statements, review
the first draft of the Tier One Strategy Map, and provide Staff with any relevant feedback on the
process – in order to conduct our final retreat with Ms. Perry.
ORGANIZATIONAL HISTORY/RECOMMENDATION
Review of draft vision and value statements; Review of Tier One Strategy Map
ATTACHMENTS
- Mission Statement / Tag Line
- Draft Vision and Values Statement
- Tier One Strategy Map (Partial)
Westlake Mission Statement
1
Mission: To provide the residents and businesses of
Westlake with superior municipal and
academic services, while ensuring that we
are accessible, efficient, cost-effective, and
transparent.
Tag Line: “Providing exceptional services for
an exceptional quality of life.”
Westlake Vision Statement - DRAFT
2
An oasis of natural beauty and high quality
planning amidst an ever expanding urban
landscape.
Westlake Value Statements - DRAFT
3
•Innovation
•Educational Leaders
•Family Friendly & Welcoming
•Informed Engaged Citizens / Sense of Community
•Preservation of our Natural Beauty
•Strong Aesthetic Standards
•Transparent / Integrity-driven Government
•Fiscal Responsibility
•Planned / Responsible Development
Theme Team Map - Natural Oasis
Financial
Stewardship
Citizen, Student &
Stakeholder
Municipal &
Academic
Operations
People,
Facilities &
Technology
Increase Employee Education
Enhance Tax Base
Improve Urban Planning Capacity
Improve Community’s Environmental Stewardship & Awareness
Encourage Development that Promotes Westlake Unique Sense of Place
Preserve & Maintain Quality of Life
Client Logo
Theme Team Map
Exemplary Education – Westlake Academy
Financial
Stewardship
Citizen,
Student &
Stakeholder
Municipal &
Academic
Operations
People,
Facilities &
Technology
Improve Knowledge Skills & Abilities of WA Staff
Increase Access to Funding
Improve Stakeholder Satisfaction
Increase Teacher Satisfaction
Improve Communications
Strengthen Student Performance
Optimize Student Potential
Client Logo
Improve Recruitment
Increase Student Competiveness (College)
Improve School Image
Theme Team Map
High Quality Planning, Design & Development
Financial
Stewardship
Citizen,
Student &
Stakeholder
Municipal &
Academic
Operations
People,
Facilities &
Technology
Recruit & Retain the Highest Quality Workforce
Increase Financial Capacity / Reserves & Revenue Streams
Enhance Technology & Resources
Maximize Efficiencies & Quality thru Innovation
Increase Communication & Understanding of Standards to Community
Client Logo
Increase Awareness of Existing Ordinances, Standards & Quality for Staff
Preserve Desirability & Improve CSS Satisfaction
Theme Team Map
Exemplary Service & Governance
Financial
Stewardship
Citizen, Student &
Stakeholder
Municipal &
Academic
Operations
People,
Facilities &
Technology
Improve Technology, Facilities & Equipment
Improve Fiscal Responsibility
Increase CSS Engagement
Improve Knowledge & Skills
Increase Accessibility of Government
Improve Service Delivery
Increase CSS Satisfaction
Client Logo
Tier One Strategy Map - Town of Westlake
Financial
Stewardship
Citizen, Student &
Stakeholder
Municipal &
Academic
Operations
People,
Facilities &
Technology
Recruit & Retain the Highest Quality Workforce
Increase Financial Capacity / Reserves
Improve CSS Engagement
Improve Knowledge & Skills
Increase Transparency, Accessibility & Communications
Maximize Efficiencies & Effectiveness
Increase CSS Satisfaction
Client Logo
Improve Technology, Facilities & Equipment
Improve Urban Planning Capacity
Encourage Westlake’s Unique Sense of Place
Preserve Desirability & Quality of Life
Increase Revenue Streams
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, November 11, 2013
TOPIC: Discussion regarding the proposed 2014 meeting calendar.
STAFF CONTACT: Kelly Edwards, Town Secretary
DECISION POINTS
Start Date Completion Date
Timeframe: November 11, 2013 December 9, 2013
Funding: Amount - $0.00 Status- Funded Source- N/A
Decision Alignment
VVM Perspective Desired Outcome
Sense of Place Customer Focus CF.Promote Best Practice
Policy Governance
Strategic Issue Outcome
Strategy Staff Action
N/A N/A N/A
Strategy Map or VVM Connection
Strategic Issue Connection
Page 2 of 2
EXECUTIVE SUMMARY
From time to time, the Council/BOT regular meeting schedule requires modification due to
holidays and other events that may create a conflict for Council/Board Members and staff to
attend Council/Board meetings.
Several factors have been taken into consideration as staff prepared the 2014 meeting calendar,
including national holidays, school holidays, early voting and annual training conferences.
The calendar does not include any meeting dates for the month of July. Meetings are normally
scheduled include the Board of Trustees meetings on the 1st Monday of each month and Town
Council meetings on the 4th Monday of each month with exceptions of budget workshops or off-
site meeting retreats.
ORGANIZATIONAL HISTORY/RECOMMENDATION
Make any necessary revisio ns to the proposed 2014 meeting calendar.
ATTACHMENTS
Calendar
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Workshop - Discussion Item
Westlake Town Council Meeting
Monday, November 11, 2013
TOPIC: Discussion regarding the proposed 2014 meeting calendar.
STAFF CONTACT: Kelly Edwards, Town Secretary
DECISION POINTS
Start Date Completion Date
Timeframe: November 11, 2013 December 9, 2013
Funding: Amount - $0.00 Status- Funded Source- N/A
Decision Alignment
VVM Perspective Desired Outcome
Sense of Place Customer Focus CF.Promote Best Practice
Policy Governance
Strategic Issue Outcome
Strategy Staff Action
N/A N/A N/A
Strategy Map or VVM Connection
Strategic Issue Connection
Page 2 of 2
EXECUTIVE SUMMARY
From time to time, the Council/BOT regular meeting schedule requires modification due to
holidays and other events that may create a conflict for Council/Board Members and staff to
attend Council/Board meetings.
Several factors have been taken into consideration as staff prepared the 2014 meeting calendar,
including national holidays, school holidays, early voting and annual training conferences.
The calendar does not include any meeting dates for the month of July. Meetings are normally
scheduled include the Board of Trustees meetings on the 1st Monday of each month and Town
Council meetings on the 4th Monday of each month with exceptions of budget workshops or off-
site meeting retreats.
ORGANIZATIONAL HISTORY/RECOMMENDATION
Make any necessary revisio ns to the proposed 2014 meeting calendar.
ATTACHMENTS
Calendar
January 2014 1 February 2014 2 March 2014 3
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa
1 2 3 4 1 1
5 6 7 8 9 10 11 2 3 4 5 6 7 8 2 3 4 5 6 7 8
12 13 14 15 16 17 18 9 10 11 12 13 14 15 9 10 11 12 13 14 15 03/10-03/14 Spring Break
19 20 21 22 23 24 25 16 17 18 19 20 21 22 16 17 18 19 20 21 22
26 27 28 29 30 31 23 24 25 26 27 28 23 24 25 26 27 28 29
30 31
April 2014 4 May 2014 5 June 2014 6
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 05/10 Election Day
1 2 3 4 5 1 2 3 1 2 3 4 5 6 7 05/15 Canvass if necessary
6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14 05/19 BOT Budget Wkshp
13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 05/21 TC/BOT orientation (if necessary)
20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28 05/30 TC Planning Retreat
27 28 29 30 25 26 27 28 29 30 31 29 30 06/05 Last Day of School
06/07 Senior Commencement
July 2014 7 August 2014 8 September 2014 9
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa
1 2 3 4 5 1 2 1 2 3 4 5 6 08/08 TC Budget Wkshp 12-5:00
6 7 8 9 10 11 12 3 4 5 6 7 8 9 7 8 9 10 11 12 13 09/03 & 09/10 TC if necessary (tax)
13 14 15 16 17 18 19 10 11 12 13 14 15 16 14 15 16 17 18 19 20 09/15 PZ if necessary (short turn-around)
20 21 22 23 24 25 26 17 18 19 20 21 22 23 21 22 23 24 25 26 27 09/14-09/17 ICMA
27 28 29 30 31 24 25 26 27 28 29 30 28 29 30
31
October 2014 10 November 2014 11 December 2014 12
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa
1 2 3 4 1 1 2 3 4 5 6
5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13 09/30-10/03 TML
12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20
19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27
26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31
30
School Board School & Town Holiday Budget / Meeting Retreats
Town Council School Holiday Town Holiday
New Council/BOT Election Day /First/Last Day
Orientation Special Meeting to of School
Planning & Zoning Canvass Returns
Meetings
Meeting Schedule
Town of Westlake
Standing agenda item during the construction project
d. Update and discussion regarding Westlake Academy Phase I expansion project
and enrollment projections. (10 min)
Town of Westlake
Item # 4d – No
Supporting
documentation
EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the is
Chapter including but are not limited to the following: Town of Westlake
Certificate of Convenience & Necessity (CCN) for water and sewer service.
b. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on
legal matters involving pending or contemplated litigation, settlement offers, or
other legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Trophy Club Municipal District Number 1
Town of Westlake
Item # 5 –
Executive Session
Town of Westlake
Item # 6 – Reconvene
Meeting
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with the is Chapter including but
are not limited to the following: Town of Westlake Certificate of Convenience &
Necessity (CCN) for water and sewer service.
b. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement off ers, or other legal
matters not related directly to litigation or settlement. Pending or contemplated
litigation and settlement offers include but are not limited to the following: Trophy
Club Municipal District Number 1
Town of Westlake
Item # 7 – Take any
Necessary Action, if
necessary
COUNCIL RECAP / STAFF DIRECTION
Town of Westlake
Item #8
Council Recap /
Staff Direction
Town of Westlake
Item # 9 –
Workshop
Adjournment
Back up material has not
been provided for this item.
CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to
address the Council on any matter whether or not it is posted on the agenda. The Council
cannot by law take action nor have any discussion or deliberations on any presentation made to
the Council at this time concerning an item not listed on the agenda. The Council will receive
the information, ask staff to review the matter, or an item may be noticed on a future agenda
for deliberation or action.
Town of Westlake
Item # 2 – Citizen’s
Presentations and
recognitions
a. Consider approval of the minutes from the October 28, 2013, meeting.
b. Consider approval of Resolution 13-35, Appointing a new member to the
Texas Student Housing Authority.
c. Consider approval of Resolution 13-36, Appointing new members to the
Historical Preservation Society.
d. Consider approval of Resolution 13-37, Supporting locally enforced motor
vehicle idling limitations for the North Central Texas region.
Town of Westlake
Item # 3 –
Discussion of
Consent items
Town Council Minutes
10/2813
Page 1 of 9
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
October 28, 2013
PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Clif Cox, Carol
Langdon, Wayne Stoltenberg and Rick Rennhack.
ABSENT:
OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards,
Assistant to the Town Manager Amanda DeGan, Town Attorney
Stan Lowry, Finance Director Debbie Piper, Assistant to the Town
Manager Ben Nibarger, Planning and Development Director Eddie
Edwards, Facilities and Recreation Director Troy Meyer, Fire Chief
Richard Whitten, Director of Public Works Jarrod Greenwood,
Communications & Community Affairs Director Ginger Awtry,
Public Works Director Jarrod Greenwood, and Information
Technology Director Jason Power.
Workshop Session
1. CALL TO ORDER
Mayor Wheat called the workshop to order at 5:19 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Wheat led the pledge of allegiance to the United States and Texas flags.
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE OCTOBER 28, 2013, TOWN
COUNCIL REGULAR MEETING AGENDA.
Town Manager Brymer provided an overview of Phase 3 regarding the landscaping plan
for FM 1938.
Town Council Minutes
10/28/13
Page 2 of 9
Discussion ensued regarding the contract guarantee and landscaping along the Granada
subdivision.
4. DISCUSSION ITEMS
a. Discussion regarding an ordinance authorizing the issuance of general obligation
refunding bonds; establishing procedures for the sale and delivery of the bonds;
providing for the security for and payment of said bonds; providing an effective
date; and enacting other provisions related to the subject to include “Delegated
Pricing”.
Finance Director Piper, Mr. Lawrence, and Mr. Grawunder, provided an overview
of the refunding and delegated pricing process.
Discussion ensued regarding average interest rate.
b. Presentation and discussion regarding the process to establish a Public
Improvement District (PID) for the Entrada development and the petition
submitted to establish.
Town Manager Brymer provided an overview of the item.
Mr. Matthew Challis, Jeffries L.L.C., and Mr. Kirk Wilson, T. Wilson & Associates,
provided a presentation and overview of the PID process.
Discussion ensued regarding the Town’s involvement establishing the PID,
collection methods, town and legal counsel expenditures, annual supplemental
assessments, managing administrative costs, appraisals of the land including the
improvements, reporting for bond disclosure, assessment billing by the County,
the ownership of infrastructure and assets, the calculation process of the levy,
and assessment disclosures provided to the property owners.
Town Manager Brymer recommended that the Council serve as an advisory
board to the Public Improvement District. He also stated that Staff would need
to review the Special Assessment Plan (SAP) prior to moving forward to establish
the PID.
Additional discussion ensued regarding the collection of delinquent accounts,
process to foreclose, and uses of the reserve funds.
Mr. Trent Petty an overview of the process to foreclose and the uses of reserve
funds, continuous special assessments, the use of the PID funds for public
improvements, and the necessity of a PID to develop the property.
Town Council Minutes
10/28/13
Page 3 of 9
Town Manager Brymer stated Staff should review and analyze the Service and
Assessment Plan (SAP) and continue discussions during the November 11, 2013,
work session.
c. Standing Item: Update and discussion regarding Westlake Academy Phase I
expansion project and enrollment projections.
Director Meyer provided an overview and update of the pr oject and student
engagement on the project.
d. Continued discussion, from the September 16, 2013 meeting, regarding
appointments for Comprehensive Plan steering committee.
No discussion.
5. EXECUTIVE SESSION
Council convened into executive session did not convene into executive
session.
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on
legal matters involving pending or contemplated litigation, settlement offers, or
other legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Westlake Academy Facility Expansion
b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the is
Chapter including but are not limited to the following: Town of Westlake
Certificate of Convenience & Necessity (CCN) for water and sewer service.
c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on
legal matters involving pending or contemplated litigation, settlement offers, or
other legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Trophy Club Municipal District Number 1
d. Section 551.087: Deliberation Regarding Economic Development Negotiations –
to deliberate the offer of a financial or other incentive to a business prospect.
6. RECONVENE MEETING
Town Council Minutes
10/28/13
Page 4 of 9
7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
8. COUNCIL RECAP / STAFF DIRECTION
Staff review of the Service and Assessment Plan (SAP) proposed for the Entrada Public
Improvement District (PID).
9. ADJOURNMENT
Mayor Wheat adjourned the work session at 6:59 p.m.
Regular Session
1. CALL TO ORDER
Mayor called the regular session to order at 7:33 p.m.
2. CITIZEN PRESENTATIONS AND RECOGNITIONS:
Mayor Wheat read a proclamation recognizing November 4 - November 8, 2013, as
Municipal Court Week and thanked the court staff for their service to the Town.
3. CONSENT AGENDA
a. Consider approval of the minutes from the September 9, 2013, meeting.
b. Consider approval of the minutes from the September 16, 2013, meeting.
c. Consider approval of the minutes from the October 7, 2013, meeting.
d. Consider approval of Ordinance 716, Atmos Energy Corp., Mid-Tex Division
regarding the company’s 2013 Annual Rate Review Mechanism filing.
e. Consider approval of Ordinance 717, Amending the Town of Westlake Code Of
Ordinances, Chapter 38, Article II, Fire Prevention, Section 38-31; Adoption of the
2012 Fire Code.
f. Consider approval of Resolution 13-29, Approving TxDot Change Order 3.
g. Consider approval of Resolution 13-30, Awarding the Bid to C. Green Scaping,
LP for the FM 1938 Phase 3 Streetscape enhancement project.
h. Consider approval of Resolution 13-31, Appointments of Comprehensive Plan
steering committee members.
i. Consideration approval of Ordinance 718, Authorizing the issuance of general
obligation refunding bonds; establishing procedures for the sale and delivery of
Town Council Minutes
10/28/13
Page 5 of 9
the bonds; providing for the security for and payment of said bonds; providing
an effective date; and enacting other provisions related to the subject to include
“Delegated Pricing”.
MOTION: Council Member Stoltenberg made a motion to approve items a-g
and i consent agenda. Council Member Cox seconded the motion.
The motion carried by a vote of 5-0.
4. PUBLIC HEARING AND CONSIDERATION REGARDING ORDINANCE 719
REZONING FROM R-1 TO PD5, RUTH BAKER SURVEY – A 108 TRACTS 1C1B6D,
1C1B6F1, AND 1C01B6F. THE THREE (3) TRACTS CURRENTLY MAKE UP TWO
LOTS IN THE STAGECOACH HILLS SUBDIVISION, COMMONLY KNOWN AS 5944
AND 5960 STAGECOACH CIRCLE.
Director Edwards provided an overview of the zoning request and provided a revised copy
of the zoning ordinance.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Rennhack made a motion to approve Ordinance
719. Council Member Barrett seconded the motion. The motion
carried by a vote of 5-0.
5. PUBLIC HEARING AND CONSIDERATION REGARDING ORDINANCE 720,
AMENDING THE ZONING BY APPROVING A DEVELOPMENT PLAN FOR PD1-2,
KNOWN AS ENTRADA, AN 85 ACRE (APPROX.) TRACT LOCATED AT THE
NORTHEAST CORNER OF FM 1938 (DAVIS BLVD) AND SOLANA BOULEVARD.
Mr. Jeff Blackard provided a presentation and overview of the proposed development.
Director Edwards provided an overview of the subsequent process prior to the approval of
the proposed development plan.
Town Manager Brymer provided a presentation and overview of the proposed
Development Plan.
Discussion ensued regarding the drainage, water storage for irrigation, and lighting
requirements.
Town Council Minutes
10/28/13
Page 6 of 9
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Rennhack made a motion to approve Ordinance
720 including the conditions as recommended by the Planning and
Zoning Commission. Council Member Stoltenberg seconded the
motion. The motion carried by a vote of 5-0.
6. PUBLIC HEARING AND CONSIDERATION REGARDING RESOLUTION 13-32,
APPROVING A PRELIMINARY PLAT OF ALL LAND CONTAINED WITHIN THE
PLANNED DEVELOPMENT DISTRICT 1, PLANNING AREA 2 (PD1-2) ZONING
DISTRICT. THE SUBJECT PROPERTY IS AN 85 ACRE (APPROX.) TRACT OF LAND
LOCATED AT THE NORTHEAST CORNER OF FM 1938 (DAVIS BLVD) AND
SOLANA BOULEVARD, EXTENDING NORTH TO STATE HWY 114.
Director Edwards provided a presentation and overview of the proposed preliminary plat.
Discussion ensued regarding the maintenance of the infrastructure, and trash collection
within the development.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Barrett made a motion to approve Resolution 13-
32, including the conditions as recommended by the Planning and
Zoning Commission. Council Member Langdon seconded the
motion. The motion carried by a vote of 5-0.
Town Council Minutes
10/28/13
Page 7 of 9
7. PUBLIC HEARING AND CONSIDERATION REGARDING ORDINANCE 721,
APPROVING A SITE PLAN FOR AN APPROXIMATELY ½ ACRE TRACT OF LAND
CONTAINED WITHIN THE PLANNED DEVELOPMENT DISTRICT 1, PLANNING
AREA 2 (PD1-2) ZONING DISTRICT. THE SUBJECT PROPERTY IS NOT PLATTED
BUT IS THE SOUTHWESTERN MOST CORNER OF LOT 1, BLK A, OF THE ENTRADA
SUBDIVISION, AS SHOWN ON THE PRELIMINARY PLAT.
Director Edwards provided a presentation and overview of the proposed site plan.
Discussion ensued regarding the articulation of the proposed sale center, and the building
set back from FM 1938 Davis Boulevard.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Stoltenberg made a motion to approve Ordinance
721, including the conditions as recommended by the Planning and
Zoning Commission, artist rendering, building articulation drawings,
and Planning Engineer’s recommendation. Council Member Barrett
seconded the motion. The motion carried by a vote of 5-0.
8. CONSIDER APPROVAL OF RESOLUTION 13-33, REGARDING DEED
RESTRICTIONS, INCLUDING DESIGN GUIDELINES AS WELL AS DECLARATION
OF COVENANTS, CONDITIONS, AND RESTRICIONS FOR GRANADA, A
RESIDENTIAL DEVELOPMENT
Town Manager Brymer provided an overview of the item.
Mr. Jack Dawson, Centurion American, provided an overview of the covenants, conditions
and restrictions as proposed.
Discussion ensued regarding the custom builders of the subdivision.
MOTION: Council Member Cox made a motion to approve Resolution 13-33.
Council Member Rennhack seconded the motion. The motion
carried by a vote of 5-0.
Town Council Minutes
10/28/13
Page 8 of 9
9. EXECUTIVE SESSION
Council convened into executive session at 8:50 p.m.
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Westlake Academy Facility Expansion
b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the is Chapter
including but are not limited to the following: Town of Westlake Certificate of
Convenience & Necessity (CCN) for water and sewer service.
c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Trophy Club Municipal District Number 1
d. Section 551.087: Deliberation Regarding Economic Development Negotiations – to
deliberate the offer of a financial or other incentive to a business prospect.
10. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 10:04 p.m.
11. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
MOTION: Council Member Stoltenberg made a motion to approve Resolution
13-34, Approving a Development Agreement with Maguire
Partners, L.P. related to the Entrada development. Council Member
Cox seconded the motion. The motion carried by a vote of 5-0.
MOTION: Council Member Stoltenberg made a motion to approve item h of
the consent agenda adding members Don Redding, Pete Sackleh,
Allan Thompson, Laura Wheat, and Jeff Williams. Council Member
Barrett seconded the motion. The motion carried by a vote of 5-0.
12. FUTURE AGENDA ITEMS
- None
Town Council Minutes
10/28/13
Page 9 of 9
13. COUNCIL CALENDAR
14. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Rennhack made a motion to adjourn the meeting.
Council Member Langdon seconded the motion. The motion
carried by a vote of 5-0.
Mayor Wheat adjourned the meeting at 10:15 p.m.
APPROVED BY THE TOWN COUNCIL ON NOVEMBER 11, 2013.
ATTEST: _____________________________
Laura Wheat, Mayor
_____________________________
Kelly Edwards, Town Secretary
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, November 11, 2013
TOPIC: Consider approval of Resolution Appointing a new member to the Texas
Student Housing Authority.
STAFF CONTACT: Kelly Edwards, Town Secretary
DECISION POINTS
Start Date Completion Date
Timeframe: October 30, 2013 November 11, 2013
Funding: Amount - $ Status- N/A Source- N/A
Decision Alignment
VVM Perspective Desired Outcome
Exemplary
Governance Customer Focus CF.Promote Community Health,
Safety & Welfare
Strategic Issue Outcome
Strategy Staff Action
N/A N/A N/A
Strategy Map or VVM Connection
Strategic Issue Connection
Page 2 of 2
EXECUTIVE SUMMARY
Currently TSHA has two (2) vacant seats. Ms. Elizabeth (Liz) Garvin submitted an application
and met with Executive Director Ehrenberg. After their meeting Executive Director
recommended her to TSHA President Carter for appointment to the board.
ORGANIZATIONAL HISTORY/RECOMMENDATION
Appoint Ms. Garvin to the Texas Student Housing Authority.
ATTACHMENTS
Application and Resolution
Resolution 13-35
Page 1 of 2
TOWN OF WESTLAKE
RESOLUTION NO. 13-35
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS,
APPOINTING A MEMBER TO THE TEXAS STUDENT HOUSING AUTHORITY.
WHEREAS, Currently, a vacancy exist on the Texas Student Housing Authority; and
WHEREAS, the Town Council has received an application for consideration of appointment;
and
WHEREAS, the meeting at which this Resolution was considered was open to the public as
required by law, and public notice of the time, place, and subject of the meeting has been given in
accordance with Chapter 551, Government Code.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town Council of the Town of Westlake does hereby appoint the
following individual to serve as a member of the Texas Student Housing Authority for the term noted
below:
Elizabeth (Liz) Garvin - term expiring June 2015.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any
court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the
Council hereby determines that it would have adopted this Resolution without the invalid provision.
Resolution 13-35
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of passage.
PASSED AND APPROVED ON THIS 28th DAY OF OCTOBER 2013.
___________________________________
Laura Wheat, Mayor
ATTEST:
________________________________ ________________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
_________________________________
L. Stanton Lowry, Town Attorney
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, November 11, 2013
TOPIC: Consider approval of Resolution appointing two new member s to the
Westlake Historical Preservation Society Board.
STAFF CONTACT: Ginger Awtry, WHPS Town Liaison
DECISION POINTS
Start Date Completion Date
Timeframe: November 4, 2013 November 11, 2013
Funding: Amount - $ Status- N/A Source- N/A
Decision Alignment
VVM Perspective Desired Outcome
Exemplary
Governance Customer Focus CF.Promote Community Health,
Safety & Welfare
Strategic Issue Outcome
Strategy Staff Action
N/A N/A N/A
Strategy Map or VVM Connection
Strategic Issue Connection
Page 2 of 2
EXECUTIVE SUMMARY
Currently WHPS has seven (7) vacant seats on their board. Mr. Jon White and Mrs. Paula
Thornton submitted an application and ha ve previously met with Past President Bert Schultz and
current President Stephen Thornton regarding the duties of a board member. While the addition
of Mr. White and Mrs. Thornton will br ing the current number of WHPS board members to 4, it
will still not constitute a quorum for meetings with a nine (9) member board. However, it is
recommended to appoint these two additional members now so that WHPS President and current
members can progress in their recruiting efforts for appropriate board members.
Additionally, recent town-wide efforts have been made via Westlake Wire email blasts, mailed
postcards, and article in the Simply Westlake magazine asking all interested Westlake citizens to
serve on various boards and committees within the town of Westlake.
ORGANIZATIONAL HISTORY/RECOMMENDATION
Appoint Mr. Jon White, as a second Trophy Club representative, and Mrs. Paula Thornton to
serve on the Board for the Westlake Historical Preservat ion Society. Mr. White’s term will
expire in June 2015 and Mrs. Thornton’s term will expire in June 2016.
ATTACHMENTS
Applications and Resolution
Resolution 13-36
Page 1 of 1
TOWN OF WESTLAKE
RESOLUTION NO. 13-36
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS,
APPOINTING A MEMBER TO THE WESTLAKE HISTORICAL PRESERVATION SOCIETY
BOARD.
WHEREAS, Currently, seven (7) vacancies exist on the Westlake Historical Preservation
Society board; and
WHEREAS, the Town Council has received two applications for consideration of
appointment; and
WHEREAS, the meeting at which this Resolution was considered was open to the public as
required by law, and public notice of the time, place, and subject of the meeting has been given in
accordance with Chapter 551, Government Code.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town Council of the Town of Westlake does hereby appoint the
following individual to serve as a member of the Westlake Historical Preservation Society board for the
term noted below:
Jon White – term expiring June 2015
Paula Thornton – term expiring June 2016
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any
court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the
Council hereby determines that it would have adopted this Resolution without the invalid provision.
SECTION 4: Tha t this resolution shall become effective from and after its date of passage.
PASSED AND APPROVED ON THIS 28th DAY OF OCTOBER 2013.
_________________________________
ATTEST: Laura Wheat, Mayor
________________________________ ________________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
_________________________________
L. Stanton Lowry, Town Attorney
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, November 11, 2013
TOPIC: Consider approval of a resolution supporting locally enforced motor
vehicle idling limitations for the North Central Texas region
STAFF CONTACT: Eddie Edwards, Director of Planning & Zoning
DECISION POINTS
Start Date Completion Date
Timeframe: November 11, 2013 Ongoing
Funding: Amount - 0 Status- Funded Source - N/A
Decision Alignment
VVM Perspective Desired Outcome
Exemplary
Governance Customer Focus CF.Promote Best Practice Policy
Governance
Strategic Issue Outcome
Strategy Staff Action
N/A N/A N/A
Strategy Map or VVM Connection
Strategic Issue Connection
Page 2 of 2
EXECUTIVE SUMMARY
The proposed resolution is a renewal of our agreement with the Texas Commission on
Environmental Quality (TCEQ) supporting the locally enforced motor vehicle idling limitations
in north central Texas. The DFW area has been federally designated as a nonattainment area for
air quality and ozone standard violations that impact the public/economic health.
As a local government entity, we retain the ability to provide for the enforcement of the idling
restrictions and are recommending the Memorandum of Understanding with the TCEQ.
ORGANIZATIONAL HISTORY/RECOMMENDATION
0T
ATTACHMENTS
- Resolution 13-31
Resolution 13-37
Page 1 of 6
TOWN OF WESTLAKE
RESOLUTION 13-37
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, RENEWING THE MEMORANDUM OF AGREEMENT BETWEEN THE
TOWN OF WESTLAKE AND THE TEXAS COMMISSION ON ENVIRONMENTAL
QUALITY, SUPPORTING LOCALLY ENFORCED MOTOR VEHICLE IDLING
LIMITATIONS IN NORTH CENTRAL TEXAS AS OUTLINED BY THE REGIONAL
TRANSPORTATION COUNCIL AND AUTHORIZING THE TOWN MANAGER TO
ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH THE TEXAS
ENVIRONMENTAL QUALITY COMMISSION FOR ENFORCEMENT OF SAID
LIMITATIONS.
WHEREAS, the North Central Texas Council of Governments (NCTCOG) has been
designated as the Metropolitan Planning Organization for the Dallas-Fort Worth Metropolitan
Area by the Governor of Texas in accordance with federal law; and,
WHEREAS, the Regional Transportation Council, comprised primarily of local elected
officials, is the regional transportation policy body associated with the North Central Texas
Council of Governments, and has been and continues to be a forum for cooperative decisions on
transportation; and,
WHEREAS, the Dallas-Fort Worth area is a federally designated nonattainment area for
the pollutant ozone and air quality impacts the public and economic health of the entire region;
and,
WHEREAS, Locally Enforced Idling Restriction is a Voluntary Mobile Source Emission
Reduction Program commitment in the Dallas-Fort Worth Eight-Hour Ozone Attainment
Demonstration State Implementation Plan (SIP); and,
WHEREAS, the Regional Transportation Council has no regulatory authority to enforce
idling restrictions; and recognizes that local governments have such authority upon entering into
a Memorandum of Agreement (MOA) with the Texas Commission on Environmental Quality
(TCEQ).
BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF
WESTLAKE, TEXAS:
SECTION 1: The Regional Transportation Council endorses the TCEQ Idling
Limitations Rule as published in the Texas Administrative Code, Chapter 114, Subchapter J,
Operational Controls for Motor Vehicles, Division 2, Locally Enforced Motor Vehicle Idling
Limitations.
SECTION 2: The Regional Transportation Council encourages local government
adoption of the TCEQ Idling Limitations Rule by reference, and supports creation of a North
Resolution 13-37
Page 2 of 6
Texas MOA to be entered into by local governments for the purpose of enforcement (Exhibit
“A”).
SECTION 3: The Regional Transportation Council commits to provide local
governments assistance with development of applicable enforcement and education programs;
SECTION 4: The Regional Transportation Council may consider compliance with this
resolution when considering future Regional Transportation Council funding action.
SECTION 5: This resolution will be transmitted to all local governments in the nine-
county ozone nonattainment area;
SECTION 6: That this Resolution shall become effective upon the date of its passage.
PASSED AND APPROVED ON THIS 28TH DAY OF OCTOBER, 2013.
___________________________________
ATTEST: Laura Wheat , Mayor
________________________________ ___________________________________
Kelly Edwards, TRMC, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
________________________________
Stan Lowry, Town Attorney
Resolution 13-37
Page 3 of 6
Exhibit “A”
Resolution 13-37
Page 4 of 6
Resolution 13-37
Page 5 of 6
Resolution 13-37
Page 6 of 6
EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the is
Chapter including but are not limited to the following: Town of Westlake
Certificate of Convenience & Necessity (CCN) for water and sewer service.
b. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on
legal matters involving pending or contemplated litigation, settlement offers, or
other legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Trophy Club Municipal District Number 1
Town of Westlake
Item # 4 –
Executive Session
Town of Westlake
Item # 5 – Reconvene
Meeting
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with the is Chapter including but
are not limited to the following: Town of Westlake Certificate of Convenience &
Necessity (CCN) for water and sewer service.
b. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement off ers, or other legal
matters not related directly to litigation or settlement. Pending or contemplated
litigation and settlement offers include but are not limited to the following: Trophy
Club Municipal District Number 1
Town of Westlake
Item # 6 – Take any
Necessary Action, if
necessary
FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under “Future Agenda Item Requests”, an agenda item for a future
Council meeting. The Council Member making the request will contact the Town Manager
with the requested item and the Town Manager will list it on the agenda. At the meeting,
the requesting Council Member will explain the item, the need for Council discussion of
the item, the item’s relationship to the Council’s strategic priorities, and the amount of
estimated staff time necessary to prepare for Council discussion. If the requesting Council
Member receives a second, the Town Manager will place the item on the Council agenda
calendar allowing for adequate time for staff preparation on the agenda item.
- None
Town of Westlake
Item #7 - Future
Agenda Items
COUNCIL CALENDAR
Glenwyck Farms Neighborhood Town Meeting
November 12, 2013; 7:00 pm
Home of Paul & Kerin Beauchamp
Board of Trustees Meeting
November 14, 2013
Grandparents and Special Friends Day, PYP
November 22, 2013, 8:30 – 11:00 a.m., Dining Hall
Westlake Academy Fall Break
November 25-29, 2013
Town Offices Closed; in observance of Thanksgiving
November 28-29, 2013
Board of Trustees Meeting
December 2, 2013
Westlake Community Tree Lighting
December 5, 2013; 6-8:00 pm
WA Campus – Town Green (east of Gym)
Westlake Employee Award & Christmas Dinner
December 6, 2013; 6:30 pm
Ft. Worth Stockyards-Billy Bob’s Club 81 Banquet Hall
Town Council Meeting
December 9, 2013
Westlake Academy Winter Break
December 23, 2013 - January 6, 2014
Town Offices Closed; in observance of Christmas
December 24-25, 2013
Town Offices Closed; in observance of New Year’s Day
January 1, 2014
Town of Westlake
Item # 8 –
Council Calendar
COUNCIL CALENDAR
Glenwyck Farms Neighborhood Town Meeting
November 12, 2013; 7:00 pm
Home of Paul & Kerin Beauchamp
Board of Trustees Meeting
November 14, 2013
Grandparents and Special Friends Day, PYP
November 22, 2013, 8:30 – 11:00 a.m., Dining Hall
Westlake Academy Fall Break
November 25-29, 2013
Town Offices Closed; in observance of Thanksgiving
November 28-29, 2013
Board of Trustees Meeting
December 2, 2013
Westlake Community Tree Lighting
December 5, 2013; 6-8:00 pm
WA Campus – Town Green (east of Gym)
Westlake Employee Award & Christmas Dinner
December 6, 2013; 6:30 pm
Ft. Worth Stockyards-Billy Bob’s Club 81 Banquet Hall
Town Council Meeting
December 9, 2013
Westlake Academy Winter Break
December 23, 2013 - January 6, 2014
Town Offices Closed; in observance of Christmas
December 24-25, 2013
Town Offices Closed; in observance of New Year’s Day
January 1, 2014
Town of Westlake
Item # 13 –
Council Calendar
Town of Westlake
Item # 9 –
Adjournment
Back up material has not
been provided for this item.