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Home My WebLink AboutAM agreement with Texas Engineering Extension Service Town of Westlake Memo To: Honorable Mayor and Members of the Board of Aldermen From: Trent Petty, Town Manager Don Wilson, Interim Director of Public Safety Subject: Regular Meeting of July 28, 2003 Date. July 11, 2003 ITEM Consider approving an agreement with Texas Engineering Extension Service (TEEX) and the Town of Westlake pertaining to the State Homeland Security Grant Program. RECOMMENDATIONS Approval of the agreement. BACKGROUND The Town of Westlake, Department of Public Safety, recently completed the Domestic Preparedness Assessment for the State of Texas pertaining to Homeland Security. As a provision of completing this assessment, the Town is eligible for grant funding under the guidelines established by the State of Texas and administered by the Texas Engineering Extension Service (TEEX). In order to participate in this grant, the Town of Westlake must sign the attached sub recipient agreement. Under the terms of the agreement, the Town is awarded two (2) accounts. The first account, in the amount of$69,642,00, is the base grant award and is solely available to the Town for improving its emergency services preparedness. The second account, in the amount of$127,000.00, is for participation in regional programs. The second account is targeted to be utilized to improve the existing programs and services of the 14 member cities and towns of the Northeast Fire Department Association (NEFDA). The Town of Westlake is a member of this association and as such benefits from association programs such as the regional Hazardous Materials Response, Technical Rescue, and the Northeast Explosive Response Teams. Funds from this account will be pooled with other member cities' and towns' funds to purchase must needed equipment for these teams. standard agreement provided to all sub recipients throughout the State. The agreement must be signed and returned by July 31, 2003. Also, by signing this agreement, the Town is automatically eligible for future funding under this program. Memo To: TRENT PETTY,TOWN MANAGER From: DON WILSON,INTERIM DIRECTOR.OF PUBLIC SAFETY Date: 7/11/2003 Re: TEEX STATE HOMELAND SECURITY GRAIN'PROGRAM Attached to this memorandum is a copy of the Texas Engineering Extension Service—TEEX Sub recipient Agreement for the State Homeland Security Grant Program. The sub recipient agreement outlines each party's responsibilities for implementing the program, the amount of funding the Town is eligible to receive, the allocation of the funding, and the procedures for applying for funding and receiving equipment. This agreement is a fairly standard contractual agreement for federal/ state grants in its intent. Also note that the amount awarded is in two (2)parts. This is stated on page 14 of the agreement and states: Total Grant Award $196,642.00 Base Grant Award $ 69,642.00 Regional Allocation from COG $127,000.00 COG Requirements The regional allocations for the City(as stated in the document—Town) of Westlake is to be used to purchase equipment in the categories agreed upon through the North East Fire Department Association (NEFDA). The equipment categories are identified by NEFDA are .... Please note the address on page one (1) of the sub recipient agreement is the Mayor's private residence. A change has been requested for this program's address and information concerning contacts has been submitted. Upon notification of these changes, a memorandum to you,Mr.Petty,for submittal to the Board will be drafted unless otherwise advised. items that the Department finds essential for emergency operations and is fundable Linder this agreement. Prior to submittal, a copy will be forwarded to you. 1 June 27, 2003 Lt. Nfichael Scifres 3 `tillage Circle Suite 109 Solana Westlake, TX 76262 Dear Recipient: You are receiving the enclosed Subrecipient Agreement and Statement of Work because you were registered as the Jurisdiction Point of Contact on the Texas Domestic Preparedness Assessment website. If you are no longer serving in that capacity please immediately give this packet to the correct individual. The enclosed documents contain the necessary documentation and instructions for you to utilize your State Homeland Security Grant Program sub-grant to improve your jurisdiction's ability to respond to potential terrorist use of a Weapon of Mass Destruction. Please return a signed copy of the Subrecipient Agreement to TEEX by July 31, 2003. Address: Director of Domestic Preparedness John B. Connally Building 301 Tarrow-TEEX College Station, TX 77840-7896 Fax: (979) 458-6927 Email: charley todd(o�teexmail.tamu.edu if you have any questions, or require further information regarding this award, please do not hesitate to contact Charles Todd, TEEX Director of Domestic Preparedness, at (979) 458- 6815. Alternate contacts are Teresa Wyatt at (979) 458-6854, and Peter Walsh at (979) 458-6930 Sincerely, Charles Todd Director of Domestic Prepareanes Texas Engineering Extension Service Sent By: Paigebrooke Far 817 491 0638; Jun-26-03 23:29; Page 1/1 Yvey The Texas A&M University System Engineering Program Fmir.)N Luck Cn11e,,,qn V LngineKhq•loxas EnginpPrinq Ex;auiirr1er)i Svqfinn joxw6 Engineering I xlon*ion Servirn rv�wi Transrx)t1,z!ion.1MnJ1r-. G.Kombk Sonneff,Ph.D,P , vk.,t, ,stjo,ta, Vean,Dwiyhl I c>�'Coilaqa d C'ighm.�MP June 20,2003 The Honorable Scott Bradley 10 Paigebrooke Ln. Westlake,TX 76262-7417 �` Dear Mayor Bradley-, I am pleased to inform you that the Town of Westlake has been nominated for a� State Homeland Security Program sub-grant projected at$196,642-00. Your potential award includes$69,642.00 to meet local needs, and$127,000.00 to improve regional capability subject to conditions included in the sub-recipient agreement. Receipt of funding Is contingent upon your signing of the sub-recipient agreement indicating your acceptance of its terms and conditions, and upon final approval from the Office for Domestic Preparedness,U.S. Department of Homeland Security. Grant amounts were determined using the recently completed jurisdiction and Council of Governments, assessments. The Texas Engineering Extension Service (TEEX), State Administrative Agency for the State Homeland Security Program, calculated the amounts for local needs and provided an amount for each Council of Governments to distribute for regional requirements. Detailed instructions on accepting the grant, the sub-recipient agreement and necessary documentation associated with implementing the grant will be sent to LL Michael Scifres between June 23 and June 27,2003. if you have any questions, or require further information regarding this award, please do not hesitate to contact Charles Todd, TKEX Director of Domestic Preparedness, at(979)458-6815, email; char1ey.todd@teexmaiI.tamuAu, G. Kemble Bennett, Ph.D., P.E. State Administrative Agency State Homeland Security Program W1 Wisenbak or Diqji wering Roscarct-i 0enter•3126 TAMU e Collego Stalicxi, IX 77843211NI 0 979/645 72()3-FAX 9791845-1 kc-m bcnng 1-1-rriki edL;